Toshiba 4540C User Manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS

MFP Management Guide

Preface

Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual explains the instructions for administrators to set up and manage the Multifunctional Digital Systems or Multifunctional Digital Color Systems. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the e-STUDIO’s functions.

The e-STUDIO456 Series and the e-STUDIO856 Series provide the scanning/printing function as an option. However, this optional scanning/printing function is already installed in some models.

 How to read this manual

 Symbols in this manual

In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using this equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding objects, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Other than the above, this manual also marks information that may be useful for the operation of this equipment with the following signs:

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

 Model and series names in this manual

In this manual, each model name is replaced with the series name as shown below.

Model name Series name in this manual

e-STUDIO5540C/6540C/6550C e-STUDIO6550C Series

e-STUDIO2040C/2540C/3040C/3540C/4540C e-STUDIO4540C Series

e-STUDIO206L/256/306/356/456/506, e-STUDIO256SE/306SE/356SE/456SE/506SE

e-STUDIO556/656/756/856, e-STUDIO556SE/656SE/756SE/856SE

e-STUDIO456 Series

e-STUDIO856 Series

 Explanation for control panel and touch panel

y Illustrations for the control panel and the touch panel shown in this manual are those of the e-STUDIO4540C Series.

The shape and location of some buttons on the control panel and the dimension of the touch panel of the e-STUDIO6550C Series, e-STUDIO456 Series, e-STUDIO856 Series differ from those of the e-STUDIO4540C Series, however, the names and functions of the buttons and parts are the same.

y The details on the touch panel menus may differ depending on the operating environment such as whether options are

installed.

y The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the

display or the order of buttons in the illustrations may differ from that of your equipment.

Preface 1

 Trademarks

y The official name of Windows XP is Microsoft Windows XP Operating System. y The official name of Windows Vista is Microsoft Windows Vista Operating System. y The official name of Windows 7 is Microsoft Windows 7 Operating System. y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. y The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System. y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are

trademarks of Microsoft Corporation in the US and other countries.

y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other

countries.

y Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems

Incorporated.

y Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and

other countries.

y IBM, AT and AIX are trademarks of International Business Machines Corporation. y NOVELL, NetWare, and NDS are trademarks of Novell, Inc. y TopAccess is a trademark of Toshiba Tec Corporation. y Other company and product names given in this manual or displayed in this software may be the trademarks of their

respective companies.

2 Preface

Preface....................................................................................................................................... 1

Chapter 1 SETTING ITEMS (USER)

Entering User Menu.................................................................................................................. 8

Setting General Functions.......................................................................................................9

Changing the display language ............................................................................................. 9

Setting the reversed display mode ...................................................................................... 10

Adjusting the display contrast.............................................................................................. 12

Setting the calibrations ........................................................................................................13

Setting the registration......................................................................................................... 15

Setting Copy Functions ......................................................................................................... 16

Setting Fax Functions ............................................................................................................ 22

Setting Scan Functions..........................................................................................................24

Setting e-Filing Functions ..................................................................................................... 27

Printing Lists........................................................................................................................... 28

Setting Drawer ........................................................................................................................ 31

Managing Address Book ....................................................................................................... 35

Managing contacts in address book .................................................................................... 35

Managing groups in address book ...................................................................................... 50

Checking E-mail...................................................................................................................... 70

Setting BIP Printing................................................................................................................ 71

Change User Password ......................................................................................................... 72

Chapter 2 SETTING ITEMS (ADMIN)

Entering Admin Menu ............................................................................................................ 75

Setting General Functions..................................................................................................... 77

Setting the device information ............................................................................................. 77

Setting the notification ......................................................................................................... 80

Changing the administrator password and resetting the service password ........................ 82

Setting the date and time .................................................................................................... 85

Setting the energy saver modes.......................................................................................... 88

Setting the calibration and registration display level............................................................ 93

Setting the calibration .......................................................................................................... 94

Setting the registration......................................................................................................... 99

Setting the option .............................................................................................................. 100

Setting the drawer set pop-up and paper misfeed recovery pop-up.................................. 101

Setting the status message ............................................................................................... 102

Setting the auto clear function ........................................................................................... 103

Managing the option licenses............................................................................................ 105

Adding or removing the display languages........................................................................ 109

Updating your system........................................................................................................ 114

Creating or installing cloning files ...................................................................................... 117

Setting the panel calibration .............................................................................................. 124

Exporting logs.................................................................................................................... 127

Job skip ............................................................................................................................. 129

Changing the keyboard layout........................................................................................... 131

Setting Network Functions .................................................................................................. 134

CONTENTS 3

Setting the TCP/IP protocol (IPv4) .................................................................................... 134

Setting the IPv6 protocol ................................................................................................... 139

Setting the IPX/SPX protocol............................................................................................. 148

Setting the NetWare settings............................................................................................. 149

Setting the SMB protocol................................................................................................... 151

Setting the AppleTalk protocol........................................................................................... 153

Setting the HTTP network service ..................................................................................... 155

Setting the Ethernet speed................................................................................................ 157

Setting the LDAP services and the filtering functions........................................................ 159

IPsec (IP security) setting.................................................................................................. 161

Network check ................................................................................................................... 163

Setting Copy Functions ....................................................................................................... 166

Setting Fax Functions .......................................................................................................... 169

Setting the discard and reduction print option for the RX print.......................................... 169

Setting File Functions .......................................................................................................... 171

Setting E-mail Functions ..................................................................................................... 172

Setting Internet Fax Functions............................................................................................ 175

Setting Security Functions .................................................................................................. 177

Managing certificates......................................................................................................... 177

Setting secure PDF ........................................................................................................... 185

Performing the integrity check ........................................................................................... 187

Setting List/Report ............................................................................................................... 190

Printing Lists......................................................................................................................... 195

Setting Printer/e-Filing Functions....................................................................................... 196

Wireless Settings and Bluetooth Settings ......................................................................... 199

Change User Password ....................................................................................................... 200

IEEE 802.1X Authentication Setting.................................................................................... 201

Setting IEEE802.1X authentication ................................................................................... 201

Resetting the equipment settings back to the factory defaults ....................................... 215

Chapter 3 MANAGING COUNTERS (COUNTER MENU)

Total Counter ........................................................................................................................ 218

Print Out Total Counter........................................................................................................ 221

Department Counter............................................................................................................. 222

Managing Department Codes.............................................................................................. 226

Logging on as administrator .............................................................................................. 226

Printing DEPARTMENT CODE LIST................................................................................. 228

Enabling department codes............................................................................................... 229

Registering a new department code.................................................................................. 230

Editing department codes.................................................................................................. 233

Deleting department codes................................................................................................ 236

Resetting the counter for each department ....................................................................... 237

Setting output limitations for all departments..................................................................... 239

Setting the No Limit Black function.................................................................................... 240

Setting the registered quota .............................................................................................. 241

Resetting all department counters..................................................................................... 242

Deleting all department codes........................................................................................... 243

4 CONTENTS

Chapter 4 APPENDIX

List Print Format................................................................................................................... 246

TOTAL COUNTER LIST.................................................................................................... 246

DEPARTMENT CODE LIST.............................................................................................. 247

ADDRESS BOOK INFORMATION.................................................................................... 248

GROUP NUMBER INFORMATION................................................................................... 249

FUNCTION LIST (User) .................................................................................................... 250

NIC configuration page...................................................................................................... 251

FUNCTION LIST (Administrator)....................................................................................... 253

PS3 font list ....................................................................................................................... 272

PCL font list ....................................................................................................................... 273

INDEX ................................................................................................................................................................... 275

CONTENTS 5

6 CONTENTS

1.SETTING ITEMS (USER)

Entering User Menu ................................................................................................................. 8

Setting General Functions.......................................................................................................9

Changing the display language ..............................................................................................................................9

Setting the reversed display mode .......................................................................................................................10

Adjusting the display contrast...............................................................................................................................12

Setting the calibrations .........................................................................................................................................13

Setting the registration .........................................................................................................................................15

Setting Copy Functions.........................................................................................................16

Setting Fax Functions............................................................................................................ 22

Setting Scan Functions .........................................................................................................24

Setting e-Filing Functions .....................................................................................................27

Printing Lists .......................................................................................................................... 28

Setting Drawer........................................................................................................................31

Managing Address Book ....................................................................................................... 35

Managing contacts in address book.....................................................................................................................35

Managing groups in address book .......................................................................................................................50

Checking E-mail ..................................................................................................................... 70

Setting BIP Printing................................................................................................................ 71

Change User Password .........................................................................................................72

1 SETTING ITEMS (USER)

Entering User Menu

Follow the steps below to enter the USER menu in the USER FUNCTIONS screen.

Press the [USER FUNCTIONS] button on the control panel to enter the USER

FUNCTIONS menu.

Press the [USER] tab.

The USER menu is displayed.

Continue the user setting operation that you require.

For e-STUDIO6550C Series, e-STUDIO4540C Series

For e-STUDIO456 Series, e-STUDIO856 Series

 P.9 “Setting General Functions”  P.16 “Setting Copy Functions”  P.22 “Setting Fax Functions”  P.24 “Setting Scan Functions”  P.27 “Setting e-Filing Functions”  P.28 “Printing Lists”  P.31 “Setting Drawer”  P.35 “Managing Address Book”  P.70 “Checking E-mail”  P.71 “Setting BIP Printing”  P.72 “Change User Password”

y [Bluetooth PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions

on how to set BIP printing, refer to the GN-2010/GN-2020 Operator’s Manual for Bluetooth Module “Chapter 1: SETTING UP BLUETOOTH”.

y [CHANGE USER PASSWORD] is available only when the MFP Local Authentication feature is enabled. y When the User Management feature is enabled, the [ADMIN] tab will be unavailable if a user who has no

administrator privilege logs into the MFP.

y [E-FILING] appears only for the e-STUDIO6550C Series and e-STUDIO4540C Series.

8 Entering User Menu

Setting General Functions

This menu allows you to perform the following operations:

y P.9 “Changing the display language” y P.10 “Setting the reversed display mode” y P.12 “Adjusting the display contrast” y P.13 “Setting the calibrations” y P.15 “Setting the registration”

 Changing the display language

The language used on the touch panel can be changed to a different one.

Press [GENERAL] in the USER menu.

1 SETTING ITEMS (USER)

The GENERAL menu is displayed.

To display the USER menu, see the following page:  P.8 “Entering User Menu”

Press [CHANGE LANGUAGE].

The CHANGE LANGUAGE screen is displayed.

Select the desired language and press [OK].

The touch panel is displayed in the selected language.

Setting General Functions 9

1 SETTING ITEMS (USER)

 Setting the reversed display mode

You can change the touch panel to be displayed in the Reversed Display mode in which the white portion is black and the black portion is white. Changing to the Reversed Display mode helps to display the touch panel more clearly when it is too bright.

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:  P.8 “Entering User Menu”

Press [REVERSED DISPLAY].

The REVERSED DISPLAY screen is displayed.

10 Setting General Functions

1.SETTING ITEMS (USER)

Press [ON] to enable the reversed display, or [OFF] to disable the reversed display.

When you select [ON], the touch panel is displayed in the Reversed Display mode.

1 SETTING ITEMS (USER)

Setting General Functions 11

1 SETTING ITEMS (USER)

 Adjusting the display contrast

This function allows you to adjust the touch panel contrast.

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:  P.8 “Entering User Menu”

Press [DISPLAY SETTING].

The DISPLAY SETTING menu is displayed.

Adjust the touch panel contrast.

Use to brighten the touch panel display. Use to darken the touch panel display.

Pressing [RESET] resets the display contrast settings back to the factory defaults.

12 Setting General Functions

1 SETTING ITEMS (USER)

1.SETTING ITEMS (USER)

 Setting the calibrations

This function automatically calibrates the color gradation of the machine. You can use this function when the shading and hue cannot be reproduced accurately because of the following reasons:

y For color models: When the shading of the image is not appropriate, or when the hue has deviated in copy and printing

jobs

y For monochromatic models: When the shading of the copied image is not appropriate

y The calibration setting in the USER menu can be configured only when an administrator has set the Calibration

Display Level to [USER].

 P.93 “Setting the calibration and registration display level”

y Place LT or A4 paper (recommended paper) in the drawer*1 before starting the calibration. If any other paper is

used, calibration may not be performed properly.

y If the glass is dirty or any foreign objects are stuck to it, calibration may not be performed properly. Keep the glass

clean.

y Never raise the original cover or the Reversing Automatic Document Feeder

calibration is in progress. If this does happen, calibration cannot be finished properly.

y Interrupt copying is not available during the calibration. y If the color often deviates, call your service technician.

, or open the front cover while the

*1 Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which A4 or LT has been

registered.

*2 The Reversing Automatic Document Feeder is optional for the e-STUDIO4540C Series and e-STUDIO456 Series.

Place the paper to be used for the calibration in the drawer.

Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which A4 or LT has been registered.

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:  P.8 “Entering User Menu”

Setting General Functions 13

1 SETTING ITEMS (USER)

Press [CALIBRATION].

The CALIBRATION menu is displayed.

Refer to Step 1 in the following operations.

To perform copy calibration, see the following page:  P.95 “Setting the copy calibration” To perform print calibration, see the following page:  P.97 “Setting the print calibration”

Instructions on how to perform copy and print calibrations are the same when they are performed in the ADMIN menu.

14 Setting General Functions

1.SETTING ITEMS (USER)

 Setting the registration

When color misregistration occurs, this function allows you to align the position of each color. This option is available only for the e-STUDIO6550C Series and e-STUDIO4540C Series.

The registration setting in the USER menu can be configured only when an administrator has set the Registration Display Level to [USER].  P.93 “Setting the calibration and registration display level”

Press [GENERAL] in the USER menu.

1 SETTING ITEMS (USER)

The GENERAL menu is displayed.

To display the USER menu, see the following page:  P.8 “Entering User Menu”

Press [REGISTRATION].

The REGISTRATION menu is displayed.

Refer to Step 3 in the following operation.

 P.99 “Setting the registration”

Instructions on how to perform registration are the same when it is performed in the ADMIN menu.

Setting General Functions 15

1 SETTING ITEMS (USER)

Setting Copy Functions

You can change the initial settings (defaults) for copy jobs.

Press [COPY] in the USER menu.

The COPY screen is displayed.

y When you are using the e-STUDIO6550C Series or e-STUDIO4540C Series, see the following page:

 P.16 “Setting Copy Functions (e-STUDIO6550C Series, e-STUDIO4540C Series)”

y When you are using the e-STUDIO456 Series or e-STUDIO856 Series, see the following page:

 P.18 “Setting Copy Functions (e-STUDIO456 Series, e-STUDIO856 Series)”

To display the USER menu, see the following page:  P.8 “Entering User Menu”

Setting Copy Functions (e-STUDIO6550C Series, e-STUDIO4540C Series)

Specify the following items as required and press .

EXPOSURE FOR COLOR — Select the default exposure for color copies. Press [MANUAL] to set the desired

contrast manually, or [AUTO] for allowing the equipment to automatically detect the contrast of the original. EXPOSURE FOR BLACK — Select the default exposure for black copies. Press [MANUAL] to set the desired contrast manually, or [AUTO] for allowing the equipment to automatically detect the contrast of the original. COLOR MODE — Select the default color mode for copying. Only [BLACK] can be selected when the No Limit Black function ( P.240) is enabled. IMAGE DIRECTION — Select whether to use the IMAGE DIRECTION option. Press [ENABLE] to use it, or [DISABLE] to not use it.

For details on the IMAGE DIRECTION option, refer to the Copying Guide “Chapter 4: EDITING FUNCTIONS”.

16 Setting Copy Functions

1.SETTING ITEMS (USER)

Press the desired media type button and press .

For the e-STUDIO4540C Series

For the e-STUDIO6550C Series

1 SETTING ITEMS (USER)

For more information about the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT”.

Press the desired mode button for the ORIGINAL MODE FOR COLOR and ORIGINAL

MODE FOR BLACK options and press .

Setting Copy Functions 17

1 SETTING ITEMS (USER)

Specify the following items as required and press [OK].

ORIGINAL MODE FOR AUTO COLOR — Press the desired mode button that is applied when you copy

documents in the Auto Color mode.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to detect blank pages. For more information about the Omit Blank Page function, refer to the Copying Guide “Chapter 4: EDITING FUNCTIONS”.

ACS ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect whether the data scanned in the Auto Color Copy mode are color or black. The higher the level is, the more likely the equipment is to detect the scanned data as a color document.

The default settings are changed as specified.

Setting Copy Functions (e-STUDIO456 Series, e-STUDIO856 Series)

Specify the following items as you require and press .

EXPOSURE — Press the desired mode button. IMAGE DIRECTION — Press the desired mode button. For details on the image direction option, refer to the

Copying Guide “Chapter 4: EDITING FUNCTIONS”.

18 Setting Copy Functions

1.SETTING ITEMS (USER)

Press the desired media type button and press .

For e-STUDIO456 Series

For e-STUDIO856 Series

1 SETTING ITEMS (USER)

For more information about the paper type, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT”.

Setting Copy Functions 19

1 SETTING ITEMS (USER)

Specify the following items as you require.

For e-STUDIO456 Series

ORIGINAL MODE — Press the desired mode button.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to

detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to detect blank pages. For more information about the omit blank page function, refer to the Copying Guide “Chapter 4: EDITING FUNCTIONS”.

When you are using the e-STUDIO456 Series, press [OK] to save the settings.

For e-STUDIO856 Series

ORIGINAL MODE — Press the desired mode button. INSERTER/INVERT BACK COVER — Press [ON] if you want to invert the back cover that is fed from the Inserter

Unit. This option is useful when you want to output the front cover as the face side will be front side, and output the back cover sheet as the face side will be the back side.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to detect blank pages. For more information about the omit blank page function, refer to the Copying Guide “Chapter 4: EDITING FUNCTIONS”.

When you are using the e-STUDIO856 Series, press to display the next screen.

20 Setting Copy Functions

1.SETTING ITEMS (USER)

Specify the following item as you require and press [OK].

For e-STUDIO856 Series

TAB EXTENSION — This option allows you to set the tab extension of the tab paper that are set in the drawers or

Bypass Feed Tray. This option also allows you to specify the shift margin for moving the copy image to the desired position on the tab extension.

1 SETTING ITEMS (USER)

The default settings are changed as specified.

Setting Copy Functions 21

1 SETTING ITEMS (USER)

Setting Fax Functions

You can change the initial settings (defaults) for fax and Internet Fax jobs. If the FAX Unit (optional) is not installed, only five options are available: “RESOLUTION”, “ORIGINAL MODE”, “EXPOSURE”, “PREVIEW SETTING” and “INITIAL PREVIEW TYPE”. For details on other fax options, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit “Chapter 6: SETTING ITEMS”.

y If the FAX Unit (optional) is not installed, the setting items in this menu are applied to Internet Fax transmission

jobs.

y For the e-STUDIO456 Series or e-STUDIO856 Series, [FAX] in the USER menu is available only when the

Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed.

Press [FAX] in the USER menu.

The FAX screen is displayed.

To display the USER menu, see the following page:  P.8 “Entering User Menu”

Specify the following items as required and press .

RESOLUTION — Select the resolution based on the fineness of the original.

y STANDARD: This option is suitable for an original with regular size text. y FINE: This option is suitable for an original with small size text and fine illustrations. y U-FINE: This option is suitable for an original with ultra-fine illustrations.

ORIGINAL MODE — Select the scanning mode based on the type of the original.

y TEXT: This option is suitable for an original with text and line drawings. y TEXT/PHOTO: This option is suitable for an original with a mixture of text and photos. y PHOTO: This option is suitable for an original with photos.

EXPOSURE — Press or to set the desired contrast manually, or [AUTO] for allowing the equipment to automatically detect the contrast of the original.

22 Setting Fax Functions

1.SETTING ITEMS (USER)

Specify the following items as required and press [OK].

PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you send them via

fax or Internet Fax. Press [OFF] to disable it.

INITIAL PREVIEW TYPE — Select [PAGE FIT] or [WIDTH FIT] for the preview screen.

1 SETTING ITEMS (USER)

[PREVIEW SETTING] and [INITIAL PREVIEW TYPE] are available only for the e-STUDIO6550C Series and eSTUDIO4540C Series.

The default settings are changed as specified.

Setting Fax Functions 23

1 SETTING ITEMS (USER)

Setting Scan Functions

You can change the initial settings (defaults) for scan jobs.

For the e-STUDIO456 Series or e-STUDIO856 Series, [SCAN] in the USER menu is available only when the Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed.

Press [SCAN] in the USER menu.

The SCAN screen is displayed.

To display the USER menu, see the following page:  P.8 “Entering User Menu”

Specify the following items as required and press .

COLOR MODE — Press the desired mode button. COMPRESS — Press the desired mode button that applies to scan jobs in the Gray Scale, Full Color, or Auto

Color mode. SINGLE/2-SIDED SCAN — Press the desired mode button.

y [SINGLE] — Press this button to set the Single Page Scan mode as the default scan mode. y [BOOK] — Press this button to set the Book Scan mode as the default scan mode. This enables scans of both

sides of originals in the same direction.

y [TABLET] — Press this button to set the Tablet Scan mode as the default scan mode. This enables scans of

the front page in the general direction, and scans of the back page rotated 180 degree.

ROTATION — Press the desired mode button.

y — Select this option to scan originals without a change in orientation.

y — Select this option to rotate your scans 90 degrees to the right.

y — Select this option to rotate your scans 180 degrees.

y — Select this option to rotate your scans 90 degrees to the left.

24 Setting Scan Functions

1.SETTING ITEMS (USER)

Specify the following items as required and press .

PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you save or e-mail

them. Press [OFF] to disable it.

INITIAL PREVIEW TYPE — Select [PAGE FIT] or [WIDTH FIT] for the preview screen.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to

detect blank pages from the scanned data in a scan job. The higher the level is, the more likely the equipment is to detect blank pages. For more information about the Omit Blank Page function, refer to the Scanning Guide “Chapter 3: USEFUL FUNCTIONS”.

ACS ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect whether the data scanned in the Auto Color Scan mode are color or black. The higher the level is, the more likely the equipment is to detect the scanned data as a color document. IMAGE QUALITY FOR BLACK IN ACS — Press the desired mode button that is applied when scanning a black original in the Auto Color mode.

B/W ADJUSTMENT FOR STANDARD — Press or to specify the exposure that applies when scanning a black original in the Auto Color mode. If you move it to the left, the black and white in an original will be scanned lightly. If you move it to the right, the black and white in an original will be scanned deeply.

1 SETTING ITEMS (USER)

[PREVIEW SETTING] and [INITIAL PREVIEW TYPE] appear only for the e-STUDIO6550C Series and e-STUDIO4540C Series.

Specify the following items as required and press .

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Color

mode. ORIGINAL MODE — Press the desired mode button applied for color scans. (The selectable modes differ between the color print models and the other ones.)

EXPOSURE — Press the or button to specify the default exposure for color scans manually, or press [AUTO] to select the Auto mode as the default exposure mode for color scans.

BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for color scans. If you move it to the left, the background color will be lighter. If you move it to the right, the background color will be darker.

Setting Scan Functions 25

1 SETTING ITEMS (USER)

Specify the following items as required and press .

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Gray

Scale mode.

EXPOSURE — Press the or button to specify the default exposure for gray scale scans manually, or press [AUTO] to select the Auto mode as the default exposure mode for gray scale scans.

BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for gray scale scans. If you move it to the left, the background color will be lighter. If you move it to the right, the background color will be darker.

Specify the following items as required and press [OK].

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Black

mode.

ORIGINAL MODE — Press the desired mode button applied for black scans.

EXPOSURE — Press the or button to specify the default exposure for black scans manually, or press

[AUTO] to select the Auto mode as the default exposure mode for black scans.

BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for black scans. If you move it to the left, the background color will be lighter. If you move it to the right, the background color will be darker.

The default settings are changed as specified.

26 Setting Scan Functions

Setting e-Filing Functions

You can set the image quality type for printing color documents that have been stored by Scan to e-Filing. This option is available only for the e-STUDIO6550C Series and e-STUDIO4540C Series.

Press [E-FILING] in the USER menu.

The E-FILING screen is displayed.

1 SETTING ITEMS (USER)

To display the USER menu, see the following page:  P.8 “Entering User Menu”

In the Printing Image Mode option, press the desired mode button and press [OK].

[GENERAL] — Press this button to apply proper color quality for printing a general color document. [PHOTOGRAPH] — Press this button to apply proper color quality for printing photos. [PRESENTATION] — Press this button to apply proper image quality for printing a vivid document. [LINE ART] — Press this button to apply proper image quality for printing a document containing many characters

or line arts.

Setting e-Filing Functions 27

1 SETTING ITEMS (USER)

Printing Lists

This function allows you to print the following lists.

y ADDRESS BOOK INFORMATION

You can print ADDRESS BOOK INFORMATION that shows all registered contacts in the equipment.

y GROUP NUMBER INFORMATION

You can print GROUP NUMBER INFORMATION that shows all registered groups and members in the equipment.

y FUNCTION LIST (User)

You can print FUNCTION LIST that shows the function flow under [USER] of the user functions.

The list is printed on paper that is fed from the drawer in which LT-R or A4-R paper is set and exits to the receiving tray.

Press [LIST] in the USER menu.

The LIST menu is displayed.

To display the USER menu, see the following page:  P.8 “Entering User Menu”

Continue the operation that you require.

 P.29 “Printing ADDRESS BOOK INFORMATION”  P.30 “Printing GROUP NUMBER INFORMATION”  P.30 “Printing FUNCTION LIST (User)”

28 Printing Lists

+ 252 hidden pages