Toshiba 4540C User Manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS

MFP Management Guide

©2011, 2012 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

Preface

Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual
explains the instructions for administrators to set up and manage the Multifunctional Digital Systems or Multifunctional
Digital Color Systems. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color
Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the
e-STUDIO’s functions.

The e-STUDIO456 Series and the e-STUDIO856 Series provide the scanning/printing function as an option. However, this optional
scanning/printing function is already installed in some models.

 How to read this manual

 Symbols in this manual

In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using
this equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding objects.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding objects, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Other than the above, this manual also marks information that may be useful for the operation of this equipment with the
following signs:

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

 Model and series names in this manual

In this manual, each model name is replaced with the series name as shown below.

Model name Series name in this manual

e-STUDIO5540C/6540C/6550C e-STUDIO6550C Series

e-STUDIO2040C/2540C/3040C/3540C/4540C e-STUDIO4540C Series

e-STUDIO206L/256/306/356/456/506,
e-STUDIO256SE/306SE/356SE/456SE/506SE

e-STUDIO556/656/756/856,
e-STUDIO556SE/656SE/756SE/856SE

e-STUDIO456 Series

e-STUDIO856 Series

 Explanation for control panel and touch panel

y Illustrations for the control panel and the touch panel shown in this manual are those of the e-STUDIO4540C Series.

The shape and location of some buttons on the control panel and the dimension of the touch panel of the
e-STUDIO6550C Series, e-STUDIO456 Series, e-STUDIO856 Series differ from those of the e-STUDIO4540C Series,
however, the names and functions of the buttons and parts are the same.

y The details on the touch panel menus may differ depending on the operating environment such as whether options are

installed.

y The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the

display or the order of buttons in the illustrations may differ from that of your equipment.

Preface 1

 Trademarks

y The official name of Windows XP is Microsoft Windows XP Operating System.
y The official name of Windows Vista is Microsoft Windows Vista Operating System.
y The official name of Windows 7 is Microsoft Windows 7 Operating System.
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
y The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are

trademarks of Microsoft Corporation in the US and other countries.

y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other

countries.

y Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems

Incorporated.

y Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and

other countries.

y IBM, AT and AIX are trademarks of International Business Machines Corporation.
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
y TopAccess is a trademark of Toshiba Tec Corporation.
y Other company and product names given in this manual or displayed in this software may be the trademarks of their

respective companies.

2 Preface

CONTENTS

Preface....................................................................................................................................... 1

Chapter 1 SETTING ITEMS (USER)

Entering User Menu.................................................................................................................. 8

Setting General Functions.......................................................................................................9

Changing the display language ............................................................................................. 9

Setting the reversed display mode ...................................................................................... 10

Adjusting the display contrast.............................................................................................. 12

Setting the calibrations ........................................................................................................13

Setting the registration......................................................................................................... 15

Setting Copy Functions ......................................................................................................... 16

Setting Fax Functions ............................................................................................................ 22

Setting Scan Functions..........................................................................................................24

Setting e-Filing Functions ..................................................................................................... 27

Printing Lists........................................................................................................................... 28

Setting Drawer ........................................................................................................................ 31

Managing Address Book ....................................................................................................... 35

Managing contacts in address book .................................................................................... 35

Managing groups in address book ...................................................................................... 50

Checking E-mail...................................................................................................................... 70

Setting BIP Printing................................................................................................................ 71

Change User Password ......................................................................................................... 72

Chapter 2 SETTING ITEMS (ADMIN)

Entering Admin Menu ............................................................................................................ 75

Setting General Functions..................................................................................................... 77

Setting the device information ............................................................................................. 77

Setting the notification ......................................................................................................... 80

Changing the administrator password and resetting the service password ........................ 82

Setting the date and time .................................................................................................... 85

Setting the energy saver modes.......................................................................................... 88

Setting the calibration and registration display level............................................................ 93

Setting the calibration .......................................................................................................... 94

Setting the registration......................................................................................................... 99

Setting the option .............................................................................................................. 100

Setting the drawer set pop-up and paper misfeed recovery pop-up.................................. 101

Setting the status message ............................................................................................... 102

Setting the auto clear function ........................................................................................... 103

Managing the option licenses............................................................................................ 105

Adding or removing the display languages........................................................................ 109

Updating your system........................................................................................................ 114

Creating or installing cloning files ...................................................................................... 117

Setting the panel calibration .............................................................................................. 124

Exporting logs.................................................................................................................... 127

Job skip ............................................................................................................................. 129

Changing the keyboard layout........................................................................................... 131

Setting Network Functions .................................................................................................. 134

CONTENTS 3

Setting the TCP/IP protocol (IPv4) .................................................................................... 134

Setting the IPv6 protocol ................................................................................................... 139

Setting the IPX/SPX protocol............................................................................................. 148

Setting the NetWare settings............................................................................................. 149

Setting the SMB protocol................................................................................................... 151

Setting the AppleTalk protocol........................................................................................... 153

Setting the HTTP network service ..................................................................................... 155

Setting the Ethernet speed................................................................................................ 157

Setting the LDAP services and the filtering functions........................................................ 159

IPsec (IP security) setting.................................................................................................. 161

Network check ................................................................................................................... 163

Setting Copy Functions ....................................................................................................... 166

Setting Fax Functions .......................................................................................................... 169

Setting the discard and reduction print option for the RX print.......................................... 169

Setting File Functions .......................................................................................................... 171

Setting E-mail Functions ..................................................................................................... 172

Setting Internet Fax Functions............................................................................................ 175

Setting Security Functions .................................................................................................. 177

Managing certificates......................................................................................................... 177

Setting secure PDF ........................................................................................................... 185

Performing the integrity check ........................................................................................... 187

Setting List/Report ............................................................................................................... 190

Printing Lists......................................................................................................................... 195

Setting Printer/e-Filing Functions....................................................................................... 196

Wireless Settings and Bluetooth Settings ......................................................................... 199

Change User Password ....................................................................................................... 200

IEEE 802.1X Authentication Setting.................................................................................... 201

Setting IEEE802.1X authentication ................................................................................... 201

Resetting the equipment settings back to the factory defaults ....................................... 215

Chapter 3 MANAGING COUNTERS (COUNTER MENU)

Total Counter ........................................................................................................................ 218

Print Out Total Counter........................................................................................................ 221

Department Counter............................................................................................................. 222

Managing Department Codes.............................................................................................. 226

Logging on as administrator .............................................................................................. 226

Printing DEPARTMENT CODE LIST................................................................................. 228

Enabling department codes............................................................................................... 229

Registering a new department code.................................................................................. 230

Editing department codes.................................................................................................. 233

Deleting department codes................................................................................................ 236

Resetting the counter for each department ....................................................................... 237

Setting output limitations for all departments..................................................................... 239

Setting the No Limit Black function.................................................................................... 240

Setting the registered quota .............................................................................................. 241

Resetting all department counters..................................................................................... 242

Deleting all department codes........................................................................................... 243

4 CONTENTS

Chapter 4 APPENDIX

List Print Format................................................................................................................... 246

TOTAL COUNTER LIST.................................................................................................... 246

DEPARTMENT CODE LIST.............................................................................................. 247

ADDRESS BOOK INFORMATION.................................................................................... 248

GROUP NUMBER INFORMATION................................................................................... 249

FUNCTION LIST (User) .................................................................................................... 250

NIC configuration page...................................................................................................... 251

FUNCTION LIST (Administrator)....................................................................................... 253

PS3 font list ....................................................................................................................... 272

PCL font list ....................................................................................................................... 273

INDEX ................................................................................................................................................................... 275

CONTENTS 5

6 CONTENTS

1.SETTING ITEMS (USER)

Entering User Menu ................................................................................................................. 8

Setting General Functions.......................................................................................................9

Changing the display language ..............................................................................................................................9

Setting the reversed display mode .......................................................................................................................10

Adjusting the display contrast...............................................................................................................................12

Setting the calibrations .........................................................................................................................................13

Setting the registration .........................................................................................................................................15

Setting Copy Functions.........................................................................................................16

Setting Fax Functions............................................................................................................ 22

Setting Scan Functions .........................................................................................................24

Setting e-Filing Functions .....................................................................................................27

Printing Lists .......................................................................................................................... 28

Setting Drawer........................................................................................................................31

Managing Address Book ....................................................................................................... 35

Managing contacts in address book.....................................................................................................................35

Managing groups in address book .......................................................................................................................50

Checking E-mail ..................................................................................................................... 70

Setting BIP Printing................................................................................................................ 71

Change User Password .........................................................................................................72

1 SETTING ITEMS (USER)

Entering User Menu

Follow the steps below to enter the USER menu in the USER FUNCTIONS screen.

Press the [USER FUNCTIONS] button on the control panel to enter the USER

1

FUNCTIONS menu.

Press the [USER] tab.

2

The USER menu is displayed.

Continue the user setting operation that you require.

3

For e-STUDIO6550C Series, e-STUDIO4540C Series

For e-STUDIO456 Series, e-STUDIO856 Series

 P.9 “Setting General Functions”
 P.16 “Setting Copy Functions”
 P.22 “Setting Fax Functions”
 P.24 “Setting Scan Functions”
 P.27 “Setting e-Filing Functions”
 P.28 “Printing Lists”
 P.31 “Setting Drawer”
 P.35 “Managing Address Book”
 P.70 “Checking E-mail”
 P.71 “Setting BIP Printing”
 P.72 “Change User Password”

y [Bluetooth PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions

on how to set BIP printing, refer to the GN-2010/GN-2020 Operator’s Manual for Bluetooth Module
“Chapter 1: SETTING UP BLUETOOTH”.

y [CHANGE USER PASSWORD] is available only when the MFP Local Authentication feature is enabled.
y When the User Management feature is enabled, the [ADMIN] tab will be unavailable if a user who has no

administrator privilege logs into the MFP.

y [E-FILING] appears only for the e-STUDIO6550C Series and e-STUDIO4540C Series.

8 Entering User Menu

Setting General Functions

This menu allows you to perform the following operations:

y P.9 “Changing the display language”
y P.10 “Setting the reversed display mode”
y P.12 “Adjusting the display contrast”
y P.13 “Setting the calibrations”
y P.15 “Setting the registration”

 Changing the display language

The language used on the touch panel can be changed to a different one.

Press [GENERAL] in the USER menu.

1

1 SETTING ITEMS (USER)

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press [CHANGE LANGUAGE].

2

The CHANGE LANGUAGE screen is displayed.

Select the desired language and press [OK].

3

The touch panel is displayed in the selected language.

Setting General Functions 9

1 SETTING ITEMS (USER)

 Setting the reversed display mode

You can change the touch panel to be displayed in the Reversed Display mode in which the white portion is black and the
black portion is white.
Changing to the Reversed Display mode helps to display the touch panel more clearly when it is too bright.

Press [GENERAL] in the USER menu.

1

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press [REVERSED DISPLAY].

2

The REVERSED DISPLAY screen is displayed.

10 Setting General Functions

1.SETTING ITEMS (USER)

Press [ON] to enable the reversed display, or [OFF] to disable the reversed display.

3

When you select [ON], the touch panel is displayed in the Reversed Display mode.

1 SETTING ITEMS (USER)

Setting General Functions 11

1 SETTING ITEMS (USER)

 Adjusting the display contrast

This function allows you to adjust the touch panel contrast.

Press [GENERAL] in the USER menu.

1

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press [DISPLAY SETTING].

2

The DISPLAY SETTING menu is displayed.

Adjust the touch panel contrast.

3

Use to brighten the touch panel display. Use to darken the touch panel display.

Pressing [RESET] resets the display contrast settings back to the factory defaults.

12 Setting General Functions

1 SETTING ITEMS (USER)

1.SETTING ITEMS (USER)

 Setting the calibrations

This function automatically calibrates the color gradation of the machine. You can use this function when the shading and
hue cannot be reproduced accurately because of the following reasons:

y For color models: When the shading of the image is not appropriate, or when the hue has deviated in copy and printing

jobs

y For monochromatic models: When the shading of the copied image is not appropriate

y The calibration setting in the USER menu can be configured only when an administrator has set the Calibration

Display Level to [USER].

 P.93 “Setting the calibration and registration display level”

y Place LT or A4 paper (recommended paper) in the drawer*1 before starting the calibration. If any other paper is

used, calibration may not be performed properly.

y If the glass is dirty or any foreign objects are stuck to it, calibration may not be performed properly. Keep the glass

clean.

y Never raise the original cover or the Reversing Automatic Document Feeder

calibration is in progress. If this does happen, calibration cannot be finished properly.

y Interrupt copying is not available during the calibration.
y If the color often deviates, call your service technician.

*2

, or open the front cover while the

*1 Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which A4 or LT has been

registered.

*2 The Reversing Automatic Document Feeder is optional for the e-STUDIO4540C Series and e-STUDIO456 Series.

Place the paper to be used for the calibration in the drawer.

1

Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which
A4 or LT has been registered.

Press [GENERAL] in the USER menu.

2

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Setting General Functions 13

1 SETTING ITEMS (USER)

Press [CALIBRATION].

3

The CALIBRATION menu is displayed.

Refer to Step 1 in the following operations.

4

To perform copy calibration, see the following page:
 P.95 “Setting the copy calibration”
To perform print calibration, see the following page:
 P.97 “Setting the print calibration”

Instructions on how to perform copy and print calibrations are the same when they are performed in the ADMIN
menu.

14 Setting General Functions

1.SETTING ITEMS (USER)

 Setting the registration

When color misregistration occurs, this function allows you to align the position of each color.
This option is available only for the e-STUDIO6550C Series and e-STUDIO4540C Series.

The registration setting in the USER menu can be configured only when an administrator has set the Registration
Display Level to [USER].
 P.93 “Setting the calibration and registration display level”

Press [GENERAL] in the USER menu.

1

1 SETTING ITEMS (USER)

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press [REGISTRATION].

2

The REGISTRATION menu is displayed.

Refer to Step 3 in the following operation.

3

 P.99 “Setting the registration”

Instructions on how to perform registration are the same when it is performed in the ADMIN menu.

Setting General Functions 15

1 SETTING ITEMS (USER)

Setting Copy Functions

You can change the initial settings (defaults) for copy jobs.

Press [COPY] in the USER menu.

1

The COPY screen is displayed.

y When you are using the e-STUDIO6550C Series or e-STUDIO4540C Series, see the following page:

 P.16 “Setting Copy Functions (e-STUDIO6550C Series, e-STUDIO4540C Series)”

y When you are using the e-STUDIO456 Series or e-STUDIO856 Series, see the following page:

 P.18 “Setting Copy Functions (e-STUDIO456 Series, e-STUDIO856 Series)”

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Setting Copy Functions (e-STUDIO6550C Series, e-STUDIO4540C Series)

Specify the following items as required and press .

1

EXPOSURE FOR COLOR — Select the default exposure for color copies. Press [MANUAL] to set the desired

contrast manually, or [AUTO] for allowing the equipment to automatically detect the contrast of the original.
EXPOSURE FOR BLACK — Select the default exposure for black copies. Press [MANUAL] to set the desired
contrast manually, or [AUTO] for allowing the equipment to automatically detect the contrast of the original.
COLOR MODE — Select the default color mode for copying. Only [BLACK] can be selected when the No Limit
Black function ( P.240) is enabled.
IMAGE DIRECTION — Select whether to use the IMAGE DIRECTION option. Press [ENABLE] to use it, or
[DISABLE] to not use it.

For details on the IMAGE DIRECTION option, refer to the Copying Guide “Chapter 4: EDITING
FUNCTIONS”.

16 Setting Copy Functions

1.SETTING ITEMS (USER)

Press the desired media type button and press .

2

For the e-STUDIO4540C Series

For the e-STUDIO6550C Series

1 SETTING ITEMS (USER)

For more information about the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING
EQUIPMENT”.

Press the desired mode button for the ORIGINAL MODE FOR COLOR and ORIGINAL

3

MODE FOR BLACK options and press .

Setting Copy Functions 17

1 SETTING ITEMS (USER)

Specify the following items as required and press [OK].

4

ORIGINAL MODE FOR AUTO COLOR — Press the desired mode button that is applied when you copy

documents in the Auto Color mode.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to
detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the Omit Blank Page function, refer to the Copying Guide
“Chapter 4: EDITING FUNCTIONS”.

ACS ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect whether the
data scanned in the Auto Color Copy mode are color or black. The higher the level is, the more likely the equipment
is to detect the scanned data as a color document.

The default settings are changed as specified.

Setting Copy Functions (e-STUDIO456 Series, e-STUDIO856 Series)

Specify the following items as you require and press .

1

EXPOSURE — Press the desired mode button.
IMAGE DIRECTION — Press the desired mode button. For details on the image direction option, refer to the

Copying Guide “Chapter 4: EDITING FUNCTIONS”.

18 Setting Copy Functions

1.SETTING ITEMS (USER)

Press the desired media type button and press .

2

For e-STUDIO456 Series

For e-STUDIO856 Series

1 SETTING ITEMS (USER)

For more information about the paper type, refer to the Copying Guide “Chapter 1: BEFORE USING
EQUIPMENT”.

Setting Copy Functions 19

1 SETTING ITEMS (USER)

Specify the following items as you require.

3

For e-STUDIO456 Series

ORIGINAL MODE — Press the desired mode button.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to

detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the omit blank page function, refer to the Copying Guide
“Chapter 4: EDITING FUNCTIONS”.

When you are using the e-STUDIO456 Series, press [OK] to save the settings.

For e-STUDIO856 Series

ORIGINAL MODE — Press the desired mode button.
INSERTER/INVERT BACK COVER — Press [ON] if you want to invert the back cover that is fed from the Inserter

Unit. This option is useful when you want to output the front cover as the face side will be front side, and output the
back cover sheet as the face side will be the back side.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to
detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the omit blank page function, refer to the Copying Guide
“Chapter 4: EDITING FUNCTIONS”.

When you are using the e-STUDIO856 Series, press to display the next screen.

20 Setting Copy Functions

1.SETTING ITEMS (USER)

Specify the following item as you require and press [OK].

4

For e-STUDIO856 Series

TAB EXTENSION — This option allows you to set the tab extension of the tab paper that are set in the drawers or

Bypass Feed Tray. This option also allows you to specify the shift margin for moving the copy image to the desired
position on the tab extension.

1 SETTING ITEMS (USER)

The default settings are changed as specified.

Setting Copy Functions 21

1 SETTING ITEMS (USER)

Setting Fax Functions

You can change the initial settings (defaults) for fax and Internet Fax jobs.
If the FAX Unit (optional) is not installed, only five options are available: “RESOLUTION”, “ORIGINAL MODE”,
“EXPOSURE”, “PREVIEW SETTING” and “INITIAL PREVIEW TYPE”.
For details on other fax options, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit “Chapter 6:
SETTING ITEMS”.

y If the FAX Unit (optional) is not installed, the setting items in this menu are applied to Internet Fax transmission

jobs.

y For the e-STUDIO456 Series or e-STUDIO856 Series, [FAX] in the USER menu is available only when the

Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed.

Press [FAX] in the USER menu.

1

The FAX screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Specify the following items as required and press .

2

RESOLUTION — Select the resolution based on the fineness of the original.

y STANDARD: This option is suitable for an original with regular size text.
y FINE: This option is suitable for an original with small size text and fine illustrations.
y U-FINE: This option is suitable for an original with ultra-fine illustrations.

ORIGINAL MODE — Select the scanning mode based on the type of the original.

y TEXT: This option is suitable for an original with text and line drawings.
y TEXT/PHOTO: This option is suitable for an original with a mixture of text and photos.
y PHOTO: This option is suitable for an original with photos.

EXPOSURE — Press or to set the desired contrast manually, or [AUTO] for allowing the equipment to
automatically detect the contrast of the original.

22 Setting Fax Functions

1.SETTING ITEMS (USER)

Specify the following items as required and press [OK].

3

PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you send them via

fax or Internet Fax. Press [OFF] to disable it.

INITIAL PREVIEW TYPE — Select [PAGE FIT] or [WIDTH FIT] for the preview screen.

1 SETTING ITEMS (USER)

[PREVIEW SETTING] and [INITIAL PREVIEW TYPE] are available only for the e-STUDIO6550C Series and e­STUDIO4540C Series.

The default settings are changed as specified.

Setting Fax Functions 23

1 SETTING ITEMS (USER)

Setting Scan Functions

You can change the initial settings (defaults) for scan jobs.

For the e-STUDIO456 Series or e-STUDIO856 Series, [SCAN] in the USER menu is available only when the Scanner
Kit (optional) or Printer/Scanner Kit (optional) is installed.

Press [SCAN] in the USER menu.

1

The SCAN screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Specify the following items as required and press .

2

COLOR MODE — Press the desired mode button.
COMPRESS — Press the desired mode button that applies to scan jobs in the Gray Scale, Full Color, or Auto

Color mode.
SINGLE/2-SIDED SCAN — Press the desired mode button.

y [SINGLE] — Press this button to set the Single Page Scan mode as the default scan mode.
y [BOOK] — Press this button to set the Book Scan mode as the default scan mode. This enables scans of both

sides of originals in the same direction.

y [TABLET] — Press this button to set the Tablet Scan mode as the default scan mode. This enables scans of

the front page in the general direction, and scans of the back page rotated 180 degree.

ROTATION — Press the desired mode button.

y — Select this option to scan originals without a change in orientation.

y — Select this option to rotate your scans 90 degrees to the right.

y — Select this option to rotate your scans 180 degrees.

y — Select this option to rotate your scans 90 degrees to the left.

24 Setting Scan Functions

1.SETTING ITEMS (USER)

Specify the following items as required and press .

3

PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you save or e-mail

them. Press [OFF] to disable it.

INITIAL PREVIEW TYPE — Select [PAGE FIT] or [WIDTH FIT] for the preview screen.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to

detect blank pages from the scanned data in a scan job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the Omit Blank Page function, refer to the Scanning Guide
“Chapter 3: USEFUL FUNCTIONS”.

ACS ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect whether the
data scanned in the Auto Color Scan mode are color or black. The higher the level is, the more likely the equipment
is to detect the scanned data as a color document.
IMAGE QUALITY FOR BLACK IN ACS — Press the desired mode button that is applied when scanning a black
original in the Auto Color mode.

B/W ADJUSTMENT FOR STANDARD — Press or to specify the exposure that applies when scanning a
black original in the Auto Color mode. If you move it to the left, the black and white in an original will be scanned
lightly. If you move it to the right, the black and white in an original will be scanned deeply.

1 SETTING ITEMS (USER)

[PREVIEW SETTING] and [INITIAL PREVIEW TYPE] appear only for the e-STUDIO6550C Series and
e-STUDIO4540C Series.

Specify the following items as required and press .

4

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Color

mode.
ORIGINAL MODE — Press the desired mode button applied for color scans. (The selectable modes differ between
the color print models and the other ones.)

EXPOSURE — Press the or button to specify the default exposure for color scans manually, or press
[AUTO] to select the Auto mode as the default exposure mode for color scans.

BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for color scans. If you move
it to the left, the background color will be lighter. If you move it to the right, the background color will be darker.

Setting Scan Functions 25

1 SETTING ITEMS (USER)

Specify the following items as required and press .

5

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Gray

Scale mode.

EXPOSURE — Press the or button to specify the default exposure for gray scale scans manually, or press
[AUTO] to select the Auto mode as the default exposure mode for gray scale scans.

BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for gray scale scans. If you
move it to the left, the background color will be lighter. If you move it to the right, the background color will be
darker.

Specify the following items as required and press [OK].

6

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Black

mode.

ORIGINAL MODE — Press the desired mode button applied for black scans.

EXPOSURE — Press the or button to specify the default exposure for black scans manually, or press

[AUTO] to select the Auto mode as the default exposure mode for black scans.

BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for black scans. If you
move it to the left, the background color will be lighter. If you move it to the right, the background color will be
darker.

The default settings are changed as specified.

26 Setting Scan Functions

Setting e-Filing Functions

You can set the image quality type for printing color documents that have been stored by Scan to e-Filing.
This option is available only for the e-STUDIO6550C Series and e-STUDIO4540C Series.

Press [E-FILING] in the USER menu.

1

The E-FILING screen is displayed.

1 SETTING ITEMS (USER)

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

In the Printing Image Mode option, press the desired mode button and press [OK].

2

[GENERAL] — Press this button to apply proper color quality for printing a general color document.
[PHOTOGRAPH] — Press this button to apply proper color quality for printing photos.
[PRESENTATION] — Press this button to apply proper image quality for printing a vivid document.
[LINE ART] — Press this button to apply proper image quality for printing a document containing many characters

or line arts.

Setting e-Filing Functions 27

1 SETTING ITEMS (USER)

Printing Lists

This function allows you to print the following lists.

y ADDRESS BOOK INFORMATION

You can print ADDRESS BOOK INFORMATION that shows all registered contacts in the equipment.

y GROUP NUMBER INFORMATION

You can print GROUP NUMBER INFORMATION that shows all registered groups and members in the equipment.

y FUNCTION LIST (User)

You can print FUNCTION LIST that shows the function flow under [USER] of the user functions.

The list is printed on paper that is fed from the drawer in which LT-R or A4-R paper is set and exits to the receiving tray.

Press [LIST] in the USER menu.

1

The LIST menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Continue the operation that you require.

2

 P.29 “Printing ADDRESS BOOK INFORMATION”
 P.30 “Printing GROUP NUMBER INFORMATION”
 P.30 “Printing FUNCTION LIST (User)”

28 Printing Lists

1.SETTING ITEMS (USER)

Printing ADDRESS BOOK INFORMATION

Press [ADDRESS BOOK].

1

The ADDRESS BOOK menu is displayed.

Press [ID SORT] to print it as sorted by the ID number, or [NAME SORT] to print it as

2

sorted by the last name.

1 SETTING ITEMS (USER)

y When the Department Management feature is disabled, ADDRESS BOOK INFORMATION is printed.
y When the Department Management feature is enabled, the screen to input the department code is displayed.

Enter the department code using the on-screen keyboard and press [OK] to print ADDRESS BOOK
INFORMATION. However, when the No Limit Black function ( P.240) is enabled, ADDRESS BOOK
INFORMATION will be printed without displaying the screen for inputting the department code.

For an output example of ADDRESS BOOK INFORMATION, see the following page:
 P.248 “ADDRESS BOOK INFORMATION”

Printing Lists 29

1 SETTING ITEMS (USER)

Printing GROUP NUMBER INFORMATION

Press [GROUP NUMBERS].

1

y When the Department Management feature is disabled, GROUP NUMBER INFORMATION is printed.
y When the Department Management feature is enabled, the screen to input the department code is displayed.

Enter the department code using the on-screen keyboard and press [OK] to print GROUP NUMBER
INFORMATION. However, when the No Limit Black function ( P.240) is enabled, GROUP NUMBER
INFORMATION will be printed without displaying the screen for inputting the department code.

For an output example of GROUP NUMBER INFORMATION, see the following page:
 P.249 “GROUP NUMBER INFORMATION”

Printing FUNCTION LIST (User)

Press [FUNCTION].

1

y When the Department Management feature is disabled, FUNCTION LIST is printed.
y When the Department Management feature is enabled, the screen to input the department code is displayed.

Enter the department code using the on-screen keyboard and press [OK] to print FUNCTION LIST. However,
when the No Limit Black function ( P.240) is enabled, FUNCTION LIST will be printed without displaying the
screen for inputting the department code.

For an output example of FUNCTION LIST, see the following page:
 P.250 “FUNCTION LIST (User)”

30 Printing Lists

Setting Drawer

This function allows you to set the paper size and paper type for each drawer.

Press [DRAWER] in the USER menu.

1

The DRAWER screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

1 SETTING ITEMS (USER)

Press the drawer portion in the illustration to highlight the drawer whose paper size

2

you want to change, and press the desired paper size button.

For e-STUDIO4540C Series, e-STUDIO456 Series, e-STUDIO856 Series

y The selected paper size is displayed in the drawer in the illustration.
y If you want to change the paper type from plain paper to another or want to specify the purpose of use of the

paper in the drawer, press [PAPER TYPE] and proceed to step 3.
If you do not need to make settings for [PAPER TYPE], press [OK].

Setting Drawer 31

1 SETTING ITEMS (USER)

For the e-STUDIO6550C Series

y The selected paper size is displayed in the drawer in the illustration.
y If you want to change the paper type from plain paper to another or want to specify the purpose of use of the

paper in the drawer, press [PAPER TYPE] and proceed to step 3.

y Selecting [AUTO (mm)] or [AUTO (inch)] allows the equipment to automatically detect the size of paper in the

drawer. To set A/B format paper such as A3 and A4, press [AUTO (mm)]. To set LT format paper such as LD
and LT, press [AUTO (inch)]. When paper is placed in the drawer, the equipment automatically detects the
paper size.
If you do not need to make settings for [PAPER TYPE], press [OK].

The equipment may fail to detect the paper size and displays the “ ! ” mark if the LT format paper is placed in the
drawer for which [AUTO (mm)] is set or vice versa. In this case, select the correct button.

32 Setting Drawer

1.SETTING ITEMS (USER)

Press the drawer portion in the illustration to highlight the drawer whose paper type

3

you want to change, and press the desired paper type button, and then press [OK] to
save the settings.

For the e-STUDIO4540C Series

You can select either [RECYCLED PAPER], [THICK1], [THICK2], or [THICK3] for the paper type.

1 SETTING ITEMS (USER)

For the e-STUDIO6550C Series

You can select either [PLAIN 1], [PLAIN 2], [RECYCLED PAPER], [THICK1], [THICK2], or [THICK3] for the paper
type.

For e-STUDIO456 Series

You can select [THICK1] for the paper type.

Setting Drawer 33

1 SETTING ITEMS (USER)

For e-STUDIO856 Series

You can select either [THICK1], [THICK2], or [THICK3] for the paper type.

y For details of the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT”.
y You can select each button of the attribute to restrict the uses for a specific job. For example, if you select

[INSERT] for a drawer, the paper in the drawer is always used for copy insertion.

y When the thickness “THICK 1, 2 or 3” (THICK 1 only for the e-STUDIO456 Series), or an attribute other

than “NONE” is set for a drawer, the paper placed in this drawer will not be used for Automatic Paper
Selection (APS).
For details of APS, refer to the Copying Guide “Chapter 3: BASIC COPY MODES”.

y When an attribute other than “NONE” is set for a drawer, the Automatic Change of Paper Source function is

disabled for the paper in this drawer.
For details of this function, see the following page:
 P.166 “Setting Copy Functions”

34 Setting Drawer

1 SETTING ITEMS (USER)

Managing Address Book

This menu allows you to perform the following operations:

y P.35 “Managing contacts in address book”
y P.50 “Managing groups in address book”

 Managing contacts in address book

The address book is made accessible by pressing [ADDRESS BOOK]. Entries in the address book are used to specify
e-mail addresses and/or fax numbers for fax transmission and Scan to E-mail.
In the address book, you can register up to 3000 contacts, which can contain a fax number, an e-mail address, or both in
each contact. When the FAX Unit (optional) is installed, you can also specify the option settings for the fax transmission in
each contact, such as transmission type, ECM, quality transmission, line select, and subaddress settings.

y You can use the registered fax numbers to specify the destinations for fax transmissions only when the FAX Unit

(optional) is installed.

y For the e-STUDIO456 Series or e-STUDIO856 Series, you can use e-mail addresses registered in the address

book to specify destinations for Scan to E-mail or Internet Fax only when the Scanner Kit (optional) or Printer/
Scanner Kit (optional) is installed.

In the ADDRESS BOOK menu, you can perform the following operations to manage contacts.

 P.35 “Registering contacts”
 P.41 “Editing contacts”
 P.43 “Deleting contacts”
 P.45 “Searching for contacts”

You can import and export address book data in the TopAccess administrator mode. For details, refer to the
TopAccess Guide “Chapter 8: [Administration] Tab Page”.

 Registering contacts

The following two methods can be used to register new contacts in the address book.

 P.35 “Registering contacts from the [USER FUNCTIONS] button”
 P.39 “Registering contacts from Log lists”

Registering contacts from the [USER FUNCTIONS] button

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Managing Address Book 35

1 SETTING ITEMS (USER)

Press the [SINGLE] tab.

2

Press an undefined button to create a new contact and press [ENTRY].

3

The ADDRESS BOOK REGISTRATION screen is displayed.

If the touch panel does not display an undefined contact, press to display the next screen.

36 Managing Address Book

1.SETTING ITEMS (USER)

Press each button on the touch panel to enter the following contact information.

4

[FIRST NAME] — Press this button to enter the first name of the contact. This name will appear in the address

book list on the touch panel.
[LAST NAME] — Press this button to enter the last name of the contact. This name will appear in the address book
list on the touch panel.

[FAX NO.] — Press this button to enter the fax number of the contact.
[2ND FAX] — Press this button to enter the second fax number of the contact.
[E-MAIL] — Press this button to enter the e-mail address of the contact.
[CORP.] — Press this button to enter the company name of the contact.
[DEPT.] — Press this button to enter the department name of the contact.
[KEYWORD] — Press this button to enter a keyword for the contact. This keyword can be used to search for this

contact.

1 SETTING ITEMS (USER)

The following table shows the number of characters you can enter into each box.

Item The number of characters

[FIRST NAME] Up to 32 characters can be entered.

[LAST NAME]

[FAX NO.] Up to 128 characters can be entered.

[2ND FAX]

[E-MAIL] Up to 192 characters can be entered.

[CORP.] Up to 64 characters can be entered.

[DEPT.]

[KEYWORD] Up to 256 characters can be entered.

You must at least enter either [FIRST NAME] or [LAST NAME], and either [FAX NO.] or [E-MAIL] to register the
contact.

Managing Address Book 37

1 SETTING ITEMS (USER)

y When you press each button (excluding [FAX NO.] and [2ND FAX]), the on-screen keyboard is displayed.

Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the digital
keys on the control panel to enter numerals.

y When you press [FAX NO.] and [2ND FAX], the following on-screen keyboard for entering the fax number

will be displayed. Press [Pause] to enter “-” in [FAX NO.] and [2ND FAX]. If you enter “-” in them, a three­second pause is added for dialing the fax number.
You can also use the digital keys on the control panel to enter fax numbers.

Press [OPTION] to specify the default settings for a fax transmission.

5

y This is available only when the FAX Unit (optional) is installed.
y For details of the settings, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit

“Chapter 6: SETTING ITEMS”.

Press [OK] to register the contact.

6

The contact is registered in the address book.

38 Managing Address Book

1 SETTING ITEMS (USER)

1.SETTING ITEMS (USER)

Registering contacts from Log lists

You can register information such as remote fax numbers and e-mail addresses in the address book from the Send/
Receive Log screen.

The following information can be registered from the Send Log:

y Remote fax numbers that were dialed by direct entry, or that were searched for by the LDAP server
y E-mail addresses that were manually entered, or that were searched for by the LDAP server

The following information can be registered from the Receive Log:

y Remote fax numbers that were dialed by direct entry, or that were searched for by the LDAP server for a polling

reception

y E-mail address of the sender

The following information can be registered from the Scan Log:

y E-mail addresses that were manually entered

Press [JOB STATUS] on the touch panel.

1

Press the [LOG] tab and press [SEND] (or [RECEIVE] or [SCAN]).

2

The SEND (or RECEIVE or SCAN) LOG list is displayed.

Select the job that includes the fax number or e-mail address you want to register into

3

the address book, and press [ENTRY].

To register e-mail addresses specified as Bcc contacts into the address book from the scan log, it is necessary
to enable the [BCC Address Display] option from the TopAccess - Email menu. If the [BCC Address Display]
option is disabled, the description [BCC Address] is displayed instead of an e-mail address in the Scan Log
screen. In this case, even if you select the description [BCC Address], [ENTRY] cannot be used. For
instructions on how to enable the [BCC Address Display] option, refer to the TopAccess Guide “Chapter 8:
[Administration] Tab Page”.

Managing Address Book 39

1 SETTING ITEMS (USER)

Enter the contact information.

4

For the description of each item, see step 4 in the following operation:
 P.35 “Registering contacts from the [USER FUNCTIONS] button”

Press [OPTION] to specify the default settings for a fax transmission.

5

y This is available only when the FAX Unit (optional) is installed.
y For details of the settings, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit

“Chapter 6: SETTING ITEMS”.

Press [OK] to register the contact.

6

The contact is registered in the address book.

40 Managing Address Book

1.SETTING ITEMS (USER)

 Editing contacts

You can edit existing contacts in the address book.

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

1 SETTING ITEMS (USER)

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [SINGLE] tab.

2

Press the contact that you want to edit and press [EDIT].

3

The ADDRESS BOOK EDIT screen is displayed.

y If the touch panel does not display the contact that you want to edit, press to display the next screen.
y You can quickly search for the contact that you want to edit. To search for the contact, see the following

page:
 P.45 “Searching for contacts”

Managing Address Book 41

1 SETTING ITEMS (USER)

Press each button on the touch panel to edit the contact information.

4

For the description of each item, see step 4 in the following operation:
 P.35 “Registering contacts from the [USER FUNCTIONS] button”

Press [OPTION] to specify the default settings for a fax transmission.

5

y This is available only when the FAX Unit (optional) is installed.
y For details on the settings, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit

“Chapter 6: SETTING ITEMS”.

Press [OK] to save the contact.

6

The contact is edited.

42 Managing Address Book

1.SETTING ITEMS (USER)

 Deleting contacts

You can delete existing contacts in the address book.

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

1 SETTING ITEMS (USER)

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [SINGLE] tab.

2

Press the contact that you want to delete and press [DELETE].

3

The message “Delete OK?” is displayed in the ATTENTION screen.

If the touch panel does not display the contact that you want to delete, press to display the next screen.

Managing Address Book 43

1 SETTING ITEMS (USER)

Press [YES] to delete the contact.

4

The selected contact is deleted.

Press [NO] to cancel the deletion.

44 Managing Address Book

1 SETTING ITEMS (USER)

1.SETTING ITEMS (USER)

 Searching for contacts

The following two methods can be used to search the address book for contacts. They are useful to find the contact that
you want to edit.

 P.45 “Searching for contacts by ID number”
 P.46 “Searching for contacts by entering a search string”

Searching for contacts by ID number

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [SINGLE] tab.

2

Press [KNOWN ID].

3

The KNOWN ID screen is displayed.

Managing Address Book 45

1 SETTING ITEMS (USER)

Enter the ID Number using the digital keys and press [OK].

4

The touch panel displays the found contact. Press the contact and press [EDIT] to edit

5

the contact information, or press [DELETE] to delete the contact.

For instructions on editing the contact, see the following page:
 P.41 “Editing contacts”

Searching for contacts by entering a search string

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

46 Managing Address Book

1.SETTING ITEMS (USER)

Press the [SINGLE] tab.

2

Press [SEARCH].

3

1 SETTING ITEMS (USER)

The ADDRESS SEARCH screen is displayed.

Press the corresponding button(s) for the desired search category.

4

y When you press each button (excluding [FAX NO.]), the on-screen keyboard will be displayed.
y When you press [FAX NO.], the on-screen keyboard for entering the fax number will be displayed.

Managing Address Book 47

1 SETTING ITEMS (USER)

Enter the search string and press [OK].

5

y On-screen keyboard

You can also use the digital keys on the control panel to enter numerals.

y On-screen keyboard for entering the fax number

Press [Pause] to enter “-” in [FAX NO.]. You can also use the digital keys on the control panel to enter fax numbers.

Contacts that contain the search string for the specified items will be found.

Specify the search string in the items that you require and press [SEARCH].

6

Press [CLEAR] to clear the search strings you entered.

48 Managing Address Book

1.SETTING ITEMS (USER)

The touch panel displays the found contacts. Press the desired contact and press [OK]

7

to edit the contact information.

For instructions on editing the contact, see the following page:
 P.41 “Editing contacts”

1 SETTING ITEMS (USER)

Managing Address Book 49

1 SETTING ITEMS (USER)

 Managing groups in address book

You can create groups that contain multiple contacts. This enables you to specify groups instead of each recipient
separately when operating Scan to E-mail, or fax or Internet Fax transmissions.
In the address book, you can register up to 200 groups and each one can contain up to 400 members.

y One fax number or one e-mail address is counted as one destination. If you select a contact that contains both a

fax number and an e-mail address, it results in two destinations in the group.

y You can register fax numbers in the groups, however, you can use them to specify the destinations for fax

transmission only when the FAX Unit (optional) is installed.

In the GROUP menu, you can perform the following operations to manage groups.

 P.50 “Creating new groups”
 P.53 “Editing groups”
 P.61 “Deleting groups”
 P.63 “Searching for groups”

 Creating new groups

You can create a new group in the address book.

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

2

The group list is displayed.

50 Managing Address Book

1.SETTING ITEMS (USER)

Press an undefined button to create a new group and press [ENTRY].

3

The GROUP NO. REGISTRATION screen is displayed.

If the touch panel does not display an undefined group, press to display the next screen.

1 SETTING ITEMS (USER)

Press [GROUP NAME].

4

The on-screen keyboard is displayed.

Enter the group name and press [OK].

5

You can also use the digital keys on the control panel to enter numerals.

Managing Address Book 51

1 SETTING ITEMS (USER)

Press [OK].

6

The CHECK OF GROUP MEMBER screen is displayed.

Select the contacts that you want to add to the group, and then press [OK].

7

y To add contacts by selecting each contact manually, see the following page:

 P.56 “Adding or removing contacts”

y To add contacts by searching for them by ID number, see the following page:

 P.56 “Adding or removing contacts by searching by ID number”

y To add contacts by searching for them with a search string, see the following page:

 P.58 “Adding or removing contacts by searching with a search string”

The new group is created and it appears on the touch panel.

8

52 Managing Address Book

1.SETTING ITEMS (USER)

 Editing groups

You can edit the names of groups, or add or remove members in groups.

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

1 SETTING ITEMS (USER)

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

2

The group list is displayed.

Press the group that you want to edit and press [EDIT].

3

The GROUP NO. EDIT screen is displayed.

y If the touch panel does not display the group that you want to edit, press to display the next screen.
y The following two methods can be also used to find a group that you want to edit.

 P.63 “Searching for groups by ID number”
 P.65 “Searching for groups by group name”

Managing Address Book 53

1 SETTING ITEMS (USER)

Press [GROUP NAME] to edit the group name.

4

y The on-screen keyboard is displayed.
y If you do not need to edit the group name, proceed to step 6.

Enter the group name and press [OK].

5

You can also use the digital keys on the control panel to enter numerals.

54 Managing Address Book

1.SETTING ITEMS (USER)

Press [OK].

6

The CHECK OF GROUP MEMBER screen is displayed.

1 SETTING ITEMS (USER)

y If you do not need to change the members in a group, proceed to the next step.
y If you need to change the members in a group, see the following pages:

- Adding or removing contacts by selecting each contact manually
 P.56 “Adding or removing contacts”

- Adding or removing contacts by searching for them by ID number
 P.56 “Adding or removing contacts by searching by ID number”

- Adding or removing contacts by searching for them with a search string
 P.58 “Adding or removing contacts by searching with a search string”

The contacts that have been registered in the group are highlighted.

Press [OK].

7

The group is saved.

Managing Address Book 55

1 SETTING ITEMS (USER)

Adding or removing contacts

Press contacts that are not highlighted to add them to the group, or press highlighted

1

contacts to remove them from the group, and then press [OK] to save the group.

y To add/remove both the fax number and e-mail address of a contact to/from the group, press the contact name.
y To add/remove only the fax number of a contact to/from the group, press in the contact.

y To add/remove only the e-mail address of a contact to/from the group, press in the contact.

y Press or to display contacts on different pages.
y You can also clear all highlighted contacts by pressing [ALL CLEAR].

Adding or removing contacts by searching by ID number

Press [KNOWN ID].

1

The KNOWN ID screen is displayed.

56 Managing Address Book

1.SETTING ITEMS (USER)

Enter the ID Number using the digital keys and press [OK].

2

The touch panel displays the found contact.

1 SETTING ITEMS (USER)

Press the non-highlighted contact to add it to the group, or press the highlighted

3

contact to remove it from the group, and then press [OK] to save the group.

y To add/remove both the fax number and e-mail address of a contact to/from the group, press the contact name.
y To add/remove only the fax number of a contact to/from the group, press in the contact.

y To add/remove only the e-mail address of a contact to/from the group, press in the contact.

Managing Address Book 57

1 SETTING ITEMS (USER)

Adding or removing contacts by searching with a search string

Press [SEARCH].

1

The ADDRESS SEARCH screen is displayed.

Press the corresponding button(s) for the desired search category.

2

y When you press each button (excluding [FAX NO.]), the on-screen keyboard will be displayed.
y When you press [FAX NO.], the on-screen keyboard for entering the fax number will be displayed.

Enter the search string and press [OK].

3

y On-screen keyboard

You can also use the digital keys on the control panel to enter numerals.

58 Managing Address Book

1.SETTING ITEMS (USER)

y On-screen keyboard for entering the fax number

Press [Pause] to enter “-” in [FAX NO.]. You can also use the digital keys on the control panel to enter fax numbers.

Contacts that contain the search string for the specified items will be found.

1 SETTING ITEMS (USER)

Specify the search string in the items that you require and press [SEARCH].

4

The touch panel displays the found contacts.

Press [CLEAR] to clear the search strings you entered.

Managing Address Book 59

1 SETTING ITEMS (USER)

Press the non-highlighted contacts that you want to add to the group, or press the

5

highlighted contacts that you want to remove from the group, and then press [OK] to
save the group.

y To add/remove both the fax number and e-mail address of a contact to/from the group, press the contact name.
y To add/remove only the fax number of a contact to/from the group, press in the contact.

y To add/remove only the e-mail address of a contact to/from the group, press in the contact.

Press or to display the found contacts on different pages if one page is not enough to display them.

60 Managing Address Book

1.SETTING ITEMS (USER)

 Deleting groups

You can delete a group from the address book.

Though the selected group is deleted from the group list, the contacts still remain in the [SINGLE] tab. However, if the
selected contact is deleted from the single list, this is also the case in the [GROUP] tab.

Press [ADDRESS] in the USER menu.

1

1 SETTING ITEMS (USER)

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

2

The group list is displayed.

Managing Address Book 61

1 SETTING ITEMS (USER)

Press the group that you want to delete and press [DELETE].

3

The message “Delete OK?” is displayed in the ATTENTION screen.

If the touch panel does not display the group that you want to delete, press to display the next screen.

Press [YES] to delete the group.

4

The selected group is deleted.

Press [NO] to cancel the deletion.

62 Managing Address Book

1 SETTING ITEMS (USER)

1.SETTING ITEMS (USER)

 Searching for groups

The following two methods can be used to search the address book for groups. This function is useful for finding a group
that you want to edit.

 P.63 “Searching for groups by ID number”
 P.65 “Searching for groups by group name”

Searching for groups by ID number

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

2

The group list is displayed.

Press [KNOWN ID].

3

The KNOWN ID screen is displayed.

Managing Address Book 63

1 SETTING ITEMS (USER)

Enter the ID Number using the digital keys and press [OK].

4

The touch panel displays the found group.

Press the group and press [EDIT] to edit the group information, or press [DELETE] to

5

delete the group.

For instructions on editing groups, see the following page:
 P.53 “Editing groups”

64 Managing Address Book

1.SETTING ITEMS (USER)

Searching for groups by group name

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

1 SETTING ITEMS (USER)

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

2

The group list is displayed.

Press [SEARCH].

3

The GROUP SEARCH screen is displayed.

Managing Address Book 65

1 SETTING ITEMS (USER)

Press [GROUP NAME] to specify the search string.

4

The on-screen keyboard is displayed.

Enter the search string and press [OK].

5

You can also use the digital keys on the control panel to enter numerals.

Groups that contain the search string in the [GROUP NAME] box will be found.

66 Managing Address Book

1.SETTING ITEMS (USER)

Press [SEARCH].

6

The touch panel displays the found groups.

1 SETTING ITEMS (USER)

Press the desired group and press [OK] to edit the group information.

7

For instructions on editing groups, see the following page:
 P.53 “Editing groups”

Managing Address Book 67

1 SETTING ITEMS (USER)

 Confirming the members of a group

You can confirm the contacts that are registered in a group.

Press [ADDRESS] in the USER menu.

1

The ADDRESS BOOK screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

Press the [GROUP] tab.

2

The group list is displayed.

68 Managing Address Book

1.SETTING ITEMS (USER)

Press [CONTENTS] of the group whose members you want to confirm.

3

The contacts registered in the group are displayed.

1 SETTING ITEMS (USER)

In the CONTENTS screen, you will see all the fax numbers listed first, and then all the e-mail addresses.

Managing Address Book 69

1 SETTING ITEMS (USER)

Checking E-mail

This function allows you to check for new e-mails (Internet Faxes) on the POP3 server.

It is necessary to configure the POP3 server using TopAccess to perform this function. For instructions on how to
configure the POP3 server, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.

The equipment also automatically checks for new e-mails on the POP3 server.

Press [CHECK E-MAIL] in the USER menu.

1

The equipment begins communicating with the POP3 server. If a new e-mail is on the POP3 server, the equipment
automatically prints the e-mail data after retrieving them from the POP3 server.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

70 Checking E-mail

1 SETTING ITEMS (USER)

Setting BIP Printing

[Bluetooth PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions on how to set
BIP printing, refer to the GN-2010/GN-2020 Operator’s Manual for Bluetooth Module “Chapter 1: SETTING UP
BLUETOOTH”.

Setting BIP Printing 71

1 SETTING ITEMS (USER)

Change User Password

When the MFP Local Authentication feature is used, this function allows each user to change his or her authentication
password that has been entered in the authentication screen.

Press [CHANGE USER PASSWORD] in the USER menu.

1

The CHANGE USER PASSWORD screen is displayed.

y To display the USER menu, see the following page:

 P.8 “Entering User Menu”

y [CHANGE USER PASSWORD] is available only when the MFP Local Authentication feature is enabled.

Change the password.

2

1) Press [OLD PASSWORD] to enter the current password.

2) Press [NEW PASSWORD] to enter the new password.

3) Press [RETYPE NEW PASSWORD] to re-enter the new password.

4) Press [OK] to save the new password.

You will be returned to the USER menu screen.

y When you press each button ([OLD PASSWORD], [NEW PASSWORD], and [RETYPE NEW

PASSWORD]), the on-screen keyboard is displayed. Enter the value using the on-screen keyboard and
press [OK] to set the entry. You can also use the digital keys on the control panel to enter numerals.

y The input password appears as asterisks (*) in the [OLD PASSWORD], [NEW PASSWORD], and [RETYPE

NEW PASSWORD] boxes.

72 Change User Password

2.SETTING ITEMS (ADMIN)

Entering Admin Menu ............................................................................................................75

Setting General Functions..................................................................................................... 77

Setting the device information ..............................................................................................................................77

Setting the notification ..........................................................................................................................................80

Changing the administrator password and resetting the service password .........................................................82

Setting the date and time .....................................................................................................................................85

Setting the energy saver modes...........................................................................................................................88

Setting the calibration and registration display level ............................................................................................93

Setting the calibration...........................................................................................................................................94

Setting the registration .........................................................................................................................................99

Setting the option ...............................................................................................................................................100

Setting the drawer set pop-up and paper misfeed recovery pop-up...................................................................101

Setting the status message ................................................................................................................................102

Setting the auto clear function............................................................................................................................103

Managing the option licenses.............................................................................................................................105

Adding or removing the display languages ........................................................................................................109

Updating your system.........................................................................................................................................114

Creating or installing cloning files.......................................................................................................................117

Setting the panel calibration ...............................................................................................................................124

Exporting logs.....................................................................................................................................................127

Job skip ..............................................................................................................................................................129

Changing the keyboard layout............................................................................................................................131

Setting Network Functions.................................................................................................. 134

Setting the TCP/IP protocol (IPv4) .....................................................................................................................134

Setting the IPv6 protocol ....................................................................................................................................139

Setting the IPX/SPX protocol .............................................................................................................................148

Setting the NetWare settings..............................................................................................................................149

Setting the SMB protocol....................................................................................................................................151

Setting the AppleTalk protocol............................................................................................................................153

Setting the HTTP network service......................................................................................................................155

Setting the Ethernet speed.................................................................................................................................157

Setting the LDAP services and the filtering functions.........................................................................................159

IPsec (IP security) setting...................................................................................................................................161

Network check....................................................................................................................................................163

Setting Copy Functions....................................................................................................... 166

Setting Fax Functions.......................................................................................................... 169

Setting the discard and reduction print option for the RX print ...........................................................................169

Setting File Functions.......................................................................................................... 171

Setting E-mail Functions ..................................................................................................... 172

Setting Internet Fax Functions............................................................................................175

Setting Security Functions ................................................................................................. 177

Managing certificates ......................................................................................................................................... 177

Setting secure PDF............................................................................................................................................185

Performing the integrity check............................................................................................................................187

Setting List/Report............................................................................................................... 190

Printing Lists ........................................................................................................................ 195

Setting Printer/e-Filing Functions ...................................................................................... 196

Wireless Settings and Bluetooth Settings......................................................................... 199

Change User Password....................................................................................................... 200

IEEE 802.1X Authentication Setting ................................................................................... 201

Setting IEEE802.1X authentication.................................................................................................................... 201

Resetting the equipment settings back to the factory defaults....................................... 215

Entering Admin Menu

Follow the steps below to enter the ADMIN menu in the USER FUNCTIONS screen.

Press the [USER FUNCTIONS] button on the control panel to enter the USER

1

FUNCTIONS menu.

Press the [ADMIN] tab.

2

y When the User Management feature is disabled, you must enter the administrator password.

Proceed to the next step.

y When the User Management feature is enabled, you must log into the MFP as a user having the administrator

privilege.
When you press the [ADMIN] tab, the ADMIN menu will be displayed.
Proceed to step 5.

If you log into the MFP as a user who has no administrator privilege, the [ADMIN] tab will be unavailable.
Setting role information allows you to give privileges to users. For details of role information, refer to the
TopAccess Guide “Chapter 7: [User Management] Tab Page”.

Press [PASSWORD].

3

2 SETTING ITEMS (ADMIN)

The on-screen keyboard is displayed.

Enter the administrator password and press [OK].

4

The ADMIN menu is displayed.

y If the administrator password has not been changed before, enter the default administrator password

“123456”.

y The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter

numerals.

Entering Admin Menu 75

2 SETTING ITEMS (ADMIN)

Continue the administrative operation that you require.

5

ADMIN menu (1/2) ADMIN menu (2/2)

 P.77 “Setting General Functions”
 P.134 “Setting Network Functions”
 P.166 “Setting Copy Functions”
 P.169 “Setting Fax Functions”
 P.171 “Setting File Functions”
 P.172 “Setting E-mail Functions”
 P.175 “Setting Internet Fax Functions”
 P.177 “Setting Security Functions”
 P.190 “Setting List/Report”
 P.195 “Printing Lists”
 P.196 “Setting Printer/e-Filing Functions”
 P.199 “Wireless Settings and Bluetooth Settings”
 P.200 “Change User Password”
 P.201 “IEEE 802.1X Authentication Setting”
 P.215 “Resetting the equipment settings back to the factory defaults”

y [WIRELESS SETTING] in the ADMIN menu is available only when the Wireless LAN Module (optional) is

installed. For details on [ WIRELESS SETTING], refer to the GN-1060 Operator’s Manual for Wireless
LAN Module “Chapter 1: SETTING UP WIRELESS NETWORK”.

y [Bluetooth SETTINGS] in the ADMIN menu is available only when the Bluetooth Module (optional) is

installed. For details on [Bluetooth SETTINGS], refer to the GN-2010/GN-2020 Operator’s Manual for
Bluetooth Module “Chapter 1: SETTING UP BLUETOOTH”.

76 Entering Admin Menu

Setting General Functions

This menu allows you to perform the following operations:

y P.77 “Setting the device information” y P.102 “Setting the status message”

y P.80 “Setting the notification” y P.103 “Setting the auto clear function”

y P.82 “Changing the administrator password and

resetting the service password”

y P.85 “Setting the date and time” y P.109 “Adding or removing the display languages”

y P.88 “Setting the energy saver modes” y P.114 “Updating your system”

y P.93 “Setting the calibration and registration

display level”

y P.94 “Setting the calibration” y P.124 “Setting the panel calibration”

y P.99 “Setting the registration” y P.127 “Exporting logs”

y P.100 “Setting the option” y P.129 “Job skip”

y P.101 “Setting the drawer set pop-up and paper

misfeed recovery pop-up”

 Setting the device information

2 SETTING ITEMS (ADMIN)

y P.105 “Managing the option licenses”

y P.117 “Creating or installing cloning files”

y P.131 “Changing the keyboard layout”

You can set the device information of this equipment. These items appear in the Device page of TopAccess, a web-based
device management utility.

Press [GENERAL] in the ADMIN menu (1/2).

1

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.75 “Entering Admin Menu”

Setting General Functions 77

2 SETTING ITEMS (ADMIN)

Press [DEVICE INFORMATION].

2

For e-STUDIO6550C Series, e-STUDIO4540C Series

For e-STUDIO456 Series

For e-STUDIO856 Series

The DEVICE INFORMATION screen is displayed.

78 Setting General Functions

2.SETTING ITEMS (ADMIN)

Specify the following items as required and press [OK].

3

[LOCATION] — Press this button to enter the location of this equipment.
[SERVICE PHONE NUMBER] — Press this button to enter the service call number.
[CONTACT INFORMATION] — Press this button to enter the name of the service technician.
[ADMIN. MESSAGE] — Press this button to enter an administration message for users.

The following table shows the number of characters you can enter into each box.

[LOCATION] Up to 64 characters can be entered.

[SERVICE PHONE NUMBER] Up to 32 numbers can be entered.

[CONTACT INFORMATION] Up to 64 characters can be entered.

[ADMIN. MESSAGE] Up to 20 characters can be entered.

2 SETTING ITEMS (ADMIN)

Item The number of characters

y When you press each button (excluding [SERVICE PHONE NUMBER]), the on-screen keyboard is

displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use
the digital keys on the control panel to enter numerals.

y When you press [SERVICE PHONE NUMBER], the following on-screen keyboard for entering the fax

number will be displayed. Press [Pause] to enter “-” in [SERVICE PHONE NUMBER]. If you enter “-” in
them, a three- second pause is added for dialing the fax number.
You can also use the digital keys on the control panel to enter fax numbers.

Setting General Functions 79

2 SETTING ITEMS (ADMIN)

 Setting the notification

You can set the notification mail to send a notification message when specified events occur on the equipment, such as
toner empty, paper empty, and serviceman call.
You can specify up to three e-mail addresses for the destination of the notification message.

You can specify events that you want to be notified about using the TopAccess web utility. For instructions on how to
specify events for notification, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.

To enable this function, there must be a SMTP server in your network. In addition, the settings to enable Internet
communication on this equipment must be configured correctly.

Press [GENERAL] in the ADMIN menu (1/2).

1

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.75 “Entering Admin Menu”

Press [NOTIFICATION].

2

The NOTIFICATION screen is displayed.

80 Setting General Functions

2.SETTING ITEMS (ADMIN)

Press [E-MAIL].

3

The on-screen keyboard is displayed.

Enter the e-mail address and press [OK].

4

2 SETTING ITEMS (ADMIN)

y You can specify up to three e-mail addresses to which notification messages will be sent, as required. When

you enable notification, you must enter at least one e-mail address.

y You can also use the digital keys on the control panel to enter numerals.

Press [ON] for the e-mail address to receive notification and press [OK].

5

To disable notification for an e-mail address, press [OFF].

[ON] is available after you enter an e-mail address.

Setting General Functions 81

2 SETTING ITEMS (ADMIN)

 Changing the administrator password and resetting the service password

This menu allows you to change the administrator password. It also allows you to reset the service password in case the
service technician who is in charge of this equipment forgets it.

Press [GENERAL] in the ADMIN menu (1/2).

1

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.75 “Entering Admin Menu”

Press [PASSWORD SETUP].

2

The PASSWORD SETUP menu is displayed.

Continue the operation that you require.

3

 P.83 “Changing the administrator password”
 P.84 “Resetting the service password”

82 Setting General Functions

2.SETTING ITEMS (ADMIN)

Changing the administrator password

Press [ADMIN PASSWORD].

1

The screen for changing the administrator password is displayed.

Press [OLD PASSWORD].

2

2 SETTING ITEMS (ADMIN)

The on-screen keyboard is displayed.

Enter the current administrator password and press [OK].

3

The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter
numerals.

If the administrator password is being changed for the first time, enter “123456” in the [OLD PASSWORD] box.

Setting General Functions 83

2 SETTING ITEMS (ADMIN)

Set new password and complete the setting.

4

1) Press [NEW PASSWORD] to enter new password.

2) Press [RETYPE NEW PASSWORD] to enter the new password again.

3) Press [OK].

When you press [NEW PASSWORD] and [RETYPE NEW PASSWORD], the on-screen keyboard is displayed.
Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the digital keys
on the control panel to enter numerals.

Specify the 6 to 64-digit administrator’s password. You can use alphanumerics and the following symbols.
! # $ ( ) * + , - . / : ; = ? @ \ ^ _ ` { | } ~

Resetting the service password

Press [RESET SERVICE PASSWORD].

1

The message “Are you sure?” is displayed in the ATTENTION screen.

Press [YES] to reset the service password.

2

Press [NO] to cancel the operation.

84 Setting General Functions

2.SETTING ITEMS (ADMIN)

 Setting the date and time

The clock built in to this equipment can be set by entering the date and time using the digital keys.

When the time settings of the equipment are adjusted using the SNTP service, this cannot be done manually for the
date and time. You can make settings for the SNTP service in the TopAccess administrator mode. For details, refer to
the TopAccess Guide “Chapter 8: [Administration] Tab Page”.

Press [GENERAL] in the ADMIN (1/2) menu.

1

2 SETTING ITEMS (ADMIN)

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.75 “Entering Admin Menu”

Press [CLOCK].

2

The CLOCK menu is displayed.

Continue the operation that you require.

3

 P.86 “Changing the date and time”
 P.87 “Changing the date format”

Setting General Functions 85

2 SETTING ITEMS (ADMIN)

Changing the date and time

Press [DATE/TIME].

1

The DATE/TIME screen is displayed.

Highlight the section that you want to edit using the arrow buttons, enter the number

2

using the digital keys, and press [OK].

You will be returned to the CLOCK menu.

When you change either “YEAR”, “MONTH”, or “DATE”, the days of week in the DAY section will be set
automatically.

86 Setting General Functions

2.SETTING ITEMS (ADMIN)

Changing the date format

Press [DATE FORMAT].

1

The DATE FORMAT screen is displayed.

Press the desired date format button.

2

2 SETTING ITEMS (ADMIN)

You will be returned to the CLOCK menu.

Setting General Functions 87

2 SETTING ITEMS (ADMIN)

 Setting the energy saver modes

The following energy saver modes are available in this menu.

y Weekly timer

Using the built-in weekly timer, you can have the equipment automatically turned ON and OFF at specified times. For
instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically
turn itself ON and OFF at those specified times.

y You can turn on the power by simply pressing the [START] button on the control panel when the device is in the

Sleep or Super Sleep mode by the weekly timer.

y When the power switch is turned off, the weekly timer does not work.

y Auto Power Save mode

This function allows the equipment to automatically go into the energy saver mode if it is left inactive for a certain
period of time.

y Sleep mode/Super Sleep mode

This function puts the equipment into the Sleep or Super Sleep mode if it is left inactive for a certain period of time. In
the Sleep or Super Sleep mode, power to the unused sections of this equipment is shut off while this equipment is in
the standby status. Power consumption in the standby status becomes smallest in the Super Sleep mode. In the
standby status, power consumption in the Sleep mode is larger than that in the Super Sleep mode but is smaller than
that in the Auto Power Save mode.

For the types of Energy Saver modes and procedures for entering each mode, refer to the Quick Start Guide
“Chapter 1: PREPARATIONS”.

Neither the [AUTO POWER SAVE] nor [SLEEP/SUPER SLEEP] button is displayed in the European version.
Contact your service representative to change the default setting for each button.

Press [GENERAL] in the ADMIN menu (1/2).

1

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.75 “Entering Admin Menu”

88 Setting General Functions

2.SETTING ITEMS (ADMIN)

Press [ENERGY SAVER].

2

The ENERGY SAVER menu is displayed.

Continue the operation that you require.

3

2 SETTING ITEMS (ADMIN)

 P.89 “Setting the weekly timer”
 P.91 “Setting the Auto Power Save mode”
 P.91 “Setting the Sleep or Super Sleep mode”

Setting the weekly timer

Press [WEEKLY TIMER].

1

The TIMER screen is displayed.

Setting General Functions 89

2 SETTING ITEMS (ADMIN)

Check the settings on the display. If corrections are required, press [CHANGE].

2

If no corrections are required, press [OK] and complete the operation.

Make settings for the weekly timer.

3

1) Press the desired day of the week button.

2) Press [ON] to enter the time the device wakes up from the Sleep or Super Sleep mode.
Use the arrow buttons to move the cursor and enter “Hour” and “Minute”.

3) Press [OFF] to enter the time to put the device into the Sleep or Super sleep mode.
Use the arrow buttons to move the cursor and enter “Hour” and “Minute”.

4) Press [OK] to save the settings.

y If you want to clear an entered time, press the [CLEAR] button on the control panel.
y If you want to put the equipment into the Sleep or Super Sleep mode for an entire day, enter the same time in both

the [ON] and [OFF] boxes.
Example) When you enter “0:00” in both the [ON] and [OFF] boxes for [SUN],
the equipment automatically goes into the Sleep or Super Sleep mode at the [OFF] time specified for [SAT]. The
Sleep or Super Sleep mode is kept until the [ON] time specified for [MON] comes.

y If you do not want to put the equipment into the Sleep or Super Sleep mode for an entire day, make settings for the

desired day of the week button as follows:
[ON]: 0:00 / [OFF]: 24:00
The equipment does not go into the Sleep or Super Sleep mode for an entire day, which is activated by the weekly
timer function. However, the equipment automatically goes into the Sleep or Super sleep mode according to the
time value set for [SLEEP/SUPER SLEEP], if it is left inactive for a certain period of time.

90 Setting General Functions

2.SETTING ITEMS (ADMIN)

Setting the Auto Power Save mode

Press [AUTO POWER SAVE].

1

The AUTO POWER SAVE screen is displayed.

Press the desired period of time (in minutes) that this equipment should wait before the

2

Auto Power Save mode is activated.

2 SETTING ITEMS (ADMIN)

The Auto Power Save mode setting is completed, and you will be returned to the previous screen.

Setting the Sleep or Super Sleep mode

Press [SLEEP/SUPER SLEEP].

1

The SLEEP/SUPER SLEEP screen is displayed.

Setting General Functions 91

2 SETTING ITEMS (ADMIN)

Specify the following items as required and complete the setting.

2

1) Press the desired period of time (in minutes) that this equipment should wait before the Sleep or Super Sleep
mode is activated.

2) Select whether this equipment enters the Sleep mode or the Super Sleep mode when a specified period of time
has passed. When [Enable] is selected, this equipment enters the Super Sleep mode.

3) Press [OK].

y The equipment may not enter this mode at the set timing depending on its operating status.
y This equipment does not enter the Super Sleep mode even if [ENABLE] is selected for this setting in the

following cases:

- A particular option (any of the Wireless LAN Module, Bluetooth Module and e-BRIDGE ID Gate) is
installed.

- The IPsec function (optional) is enabled.

- IEEE 802.1X authentication is enabled.

- IPv6 is enabled and the IPv6 address is not assigned manually.

- POP3 client setting is enabled and under any of the following conditions:

(1) The scan rate is set to other than 0 minute.
(2) A POP3 server address is entered.
(3) An account name is entered.

- In the network setting, ETHERNET is set to [AUTO (-1000MB)] or [1000BASE FULL] (Applicable only
for the e-STUDIO456 Series and e-STUDIO856 Series).

- A particular network protocol (AppleTalk or IPX/SPX) is enabled.

y When the equipment is under the above conditions, [ENABLE] or [DISABLE] of [SUPER SLEEP] cannot be

changed.

y For protocols available for recovering this equipment from the Super Sleep mode, refer to the TopAccess

Guide “Chapter 8: [Administration] Tab Page”.

92 Setting General Functions

2 SETTING ITEMS (ADMIN)

2.SETTING ITEMS (ADMIN)

 Setting the calibration and registration display level

You can set whether this equipment will use the calibration and registration settings that are operated by a user or
administrator.
Each button ([CALIBRATION], [REGISTRATION]) appears under the USER menu or ADMIN menu according to this
option.

Press [GENERAL] in the Admin menu (1/2).

1

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.75 “Entering Admin Menu”

Press [DISPLAY LEVEL].

2

The DISPLAY LEVEL screen is displayed.

Press [USER] or [ADMIN] for each option and press [OK].

3

The Display Level setting is completed.

Setting General Functions 93

2 SETTING ITEMS (ADMIN)

 Setting the calibration

This function automatically calibrates the color gradation of the machine. You can use this function when the shading and
hue cannot be reproduced accurately because of the following reasons:

y For color models: When the shading of the image is not appropriate, or when the hue has deviated in copy and printing

jobs

y For monochromatic models: When the shading of the copied image is not appropriate

y The calibration setting in the ADMIN menu can be performed only when an administrator has set the Calibration

Display Level to [ADMIN].

 P.93 “Setting the calibration and registration display level”

y Place LT or A4 paper (recommended paper) in the drawer

used, calibration may not be performed properly.

y If the glass is dirty or any foreign objects are stuck to it, calibration may not be performed properly. Keep the glass

clean.

y Never raise the original cover or the Reversing Automatic Document Feeder

calibration is in progress. If this does happen, calibration cannot be finished properly.

y Interrupt copying is not available during the calibration.
y If the color often deviates, call your service technician.

*1

before starting the calibration. If any other paper is

*2

, or open the front cover while the

*1 Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which A4 or LT has been

registered.

*2 The Reversing Automatic Document Feeder is optional for the e-STUDIO4540C Series and e-STUDIO456 Series.

Place the paper to be used for the calibration in the drawer.

1

Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which
A4 or LT has been registered.

Press [GENERAL] in the Admin menu (1/2).

2

The GENERAL menu (1/2) is displayed.

To display the ADMIN menu, see the following page:
 P.75 “Entering Admin Menu”

94 Setting General Functions

2.SETTING ITEMS (ADMIN)

Press [CALIBRATION].

3

The CALIBRATION menu is displayed.

Continue the operation that you require.

4

2 SETTING ITEMS (ADMIN)

 P.95 “Setting the copy calibration”
 P.97 “Setting the print calibration”

y For the e-STUDIO6550C Series, [600dpi PRINT] and [1200dpi PRINT] are provided instead of [PRINT].
y For the e-STUDIO456 Series or e-STUDIO856 Series, only [COPY] is displayed. [PRINT] is not displayed.

Setting the copy calibration

Press [COPY].

1

Setting General Functions 95

2 SETTING ITEMS (ADMIN)

Press [DEFAULT] to set the default calibration setting, or [CALIBRATION] to adjust the

2

calibration setting.

y When you press [DEFAULT], the system maintains the default calibration setting and returns to the previous

screen.

y When you press [CALIBRATION], a chart is printed out and the calibration guide illustration is displayed on the

touch panel.
Proceed to the next step.

Place the printed chart face down on the glass, so that the two black rectangular marks

3

are placed on the left side.

Press the [START] button on the control panel.

4

The calibration begins. Do not operate the equipment until the message “Scanning and calibrating” disappears.

If the chart is not properly placed, the message “Set chart correctly” is displayed on the touch panel. In this
case, return to step 3 and realign the chart.

96 Setting General Functions

2.SETTING ITEMS (ADMIN)

Setting the print calibration

Press the following buttons as required.

1

For the e-STUDIO4540C Series

Press [PRINT].

2 SETTING ITEMS (ADMIN)

For the e-STUDIO6550C Series

Press either of the following buttons.

y [600dpi PRINT]

Press this button to calibrate for the 600 dpi print jobs.

y [1200dpi PRINT]

Press this button to calibrate for the 1200 dpi print jobs.

Press [DEFAULT] to set the default calibration setting, or [CALIBRATION] to adjust the

2

calibration setting.

y When you press [DEFAULT], the system maintains the default calibration setting and returns to the previous

screen.

y When you press [CALIBRATION], a chart is printed out and the calibration guide illustration is displayed on the

touch panel.
Proceed to the next step.

Setting General Functions 97

2 SETTING ITEMS (ADMIN)

Place the printed chart face down on the glass, so that the two black rectangular marks

3

are placed on the left side.

Press the [START] button on the control panel.

4

The calibration begins. Do not operate the equipment until the message “Scanning and calibrating” disappears.

If the chart is not properly placed, the message “Set chart correctly” is displayed on the touch panel. In this
case, return to step 3 and realign the chart.

98 Setting General Functions