Toshiba 452, 282, 352 User Manual
MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide
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SOFTWARE LICENSE AGREEMENT 3
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4 SOFTWARE LICENSE AGREEMENT
TRADEMARKS AND COPYRIGHT
Trademarks
y The official name of Windows 98 is Microsoft Windows 98 Operating System.
y The official name of Windows Me is Microsoft Windows Me Operating System.
y The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
y The official name of Windows XP is Microsoft Windows XP Operating System.
y The official name of Windows Vista is Microsoft Windows Vista Operating System.
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
y Microsoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
y Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple
Computer, Inc. in the US and other countries.
y Postscript is a trademark of Adobe Systems Incorporated.
y Netscape is a trademark of Netscape Communications Corporation.
y IBM, AT and AIX are trademarks of International Business Machines Corporation.
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
y Other company names and product names in this manual are the trademarks of their respec-
tive companies.
Copyright
© 2005 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
TRADEMARKS AND COPYRIGHT 5
Preface
Thank you for purchasing e-STUDIO452 Series or e-STUDIO282 Series Multifunctional Digital
Systems. This guide provides instructions on how to scan the originals using the equipment.
Read this guide before scanning on your e-STUDIO452 Series or e-STUDIO282 Series. Keep
this guide within easy reach, and use it to configure an environment that makes best use of the
e-STUDIO’s functions.
About This Guide
This manual describes how to scan the originals using the equipment.
Conventions
y The term “this equipment” in this manual refers to the e-STUDIO452 Series or e-STUDIO282
Series.
y The term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Lineup of Our Manuals
Thank you for purchasing the TOSHIBA multifunctional digital systems e-STUDIO452 Series or
e-STUDIO282 Series.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equipment and accessories of this product such as operator’s manuals and
CD-ROMs.
6 Preface
Operator’s Manual Basic Functions
This Operator’s Manual Basic Functions describes how to use the basic
functions of this equipment mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.
Other guides are provided by the User Documentation CD-ROM in PDF files:
TopAccess Guide
This TopAccess Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the TopAccess (Web-based utility) from client computers.
Preface 7
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshooting for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.
Network Fax Guide
This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.
8 Preface
User Management Guide
This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.
e-BRIDGE Viewer
The e-BRIDGE Viewer provides the functions to view and find the documents in e-Filing boxes on the TOSHIBA e-STUDIO MULTIFUNCTIONAL DIGITAL SYSTEMS from a client computer via TCP/IP
network, and also it can view and find the files in your computer.
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.
Preface 9
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:
Describes handy information that is useful to know when operating the equipment.
They provide important descriptions of the operation.
Pages describing items related to what you are currently doing. See these
pages as required.
10 Preface
TABLE OF CONTENTS
SOFTWARE LICENSE AGREEMENT .......................................................... 3
TRADEMARKS AND COPYRIGHT ...............................................................5
Preface...........................................................................................................6
About This Guide.......................................................................................6
Conventions .........................................................................................6
Lineup of Our Manuals ..............................................................................6
To read manuals in PDF (Portable Document Format) files ................ 9
Precautions in this manual ......................................................................10
Chapter 1 Overview
About Scan Features.................................................................................. 16
About Scan Mode.................................................................................... 16
Scan to e-Filing Mode ........................................................................ 16
Scan to File Mode .............................................................................. 17
Scan to E-mail Mode ..........................................................................17
How to Perform Scan Operations ............................................................. 18
Confirming the Scan Job Status ............................................................... 24
Confirming the Scan Log...........................................................................25
Chapter 2 Scan to e-Filing
How to Perform Scan to e-Filing ............................................................... 28
How to Use Scanned Data Stored in e-Filing ........................................... 35
Using Scanned Data in e-Filing from Touch Panel Display..................... 35
Using Scanned Data in e-Filing from e-Filing Web Utility........................ 35
Chapter 3 Scan to File
How to Perform Scan to File...................................................................... 38
How to Use Scanned Data Stored as Files...............................................47
When Scanned Data Is Stored in MFP LOCAL.......................................47
When Scanned Data Is Stored in REMOTE 1 or 2..................................47
Chapter 4 Scan to E-mail
How to Perform Scan to E-mail ................................................................. 50
Specifying Destinations ...........................................................................56
TABLE OF CONTENTS 11
Chapter 5 Using Template
Scanning Using Template..........................................................................70
Registering Scan Template ....................................................................... 78
Chapter 6 Copy & File
How to Perform Copy & File ......................................................................88
Chapter 7 Internet Fax
About Internet Fax......................................................................................96
Precaution for Internet Transmission....................................................... 96
Internet Fax Transmission Overview ....................................................... 96
How to Perform Internet Fax ..................................................................... 98
Specifying Destinations .........................................................................101
Advanced Function................................................................................112
Sending 2-sided Originals ................................................................112
Priority Transmission........................................................................113
Receiving Internet Fax ............................................................................. 115
Chapter 8 Remote Scan
Installing Remote Scan Driver.................................................................118
Planning for Installation .........................................................................118
Installing the Remote Scan Driver......................................................... 118
Installing from Client Utilities CD-ROM ............................................118
Installing from TopAccess ................................................................ 121
Scanning Remotely Using Remote Scan Driver ....................................123
How to Scan .......................................................................................... 123
When You Are Running the First Time............................................. 124
Configuring Discovery Settings ................................................... 126
How to Use Remote Scan Driver........................................................... 127
Adding a New Device Using Network Discovery .............................. 130
Changing the Target Device.............................................................130
Remote Scan Driver Errors...................................................................... 132
Remote Scan Driver Error Conditions ................................................... 132
Cannot Find the Device....................................................................132
Cannot Connect to the Device Found by Discovery.........................132
Cannot Acquire Document ...............................................................133
12 TABLE OF CONTENTS
Chapter 9 Web Service SCAN
Preparing “Web Service Scan” ............................................................... 136
Planning and preparation ...................................................................... 136
Installing a Driver...................................................................................136
How to Perform Web Service Scan Operations.....................................137
INDEX .......................................................................................................................................139
TABLE OF CONTENTS 13
14 TABLE OF CONTENTS
1.Overview
This section describes the overview of the scan functions.
About Scan Features..............................................................................................16
About Scan Mode..............................................................................................................................16
How to Perform Scan Operations..........................................................................18
Confirming the Scan Job Status............................................................................24
Confirming the Scan Log .......................................................................................25
1 Overview
r
r
About Scan Features
This section describes about the scan features.
About Scan Mode
If the scanning function is used, originals set on the Automatic Document Feeder or on the original glass can easily be scanned as image data. This equipment can save scanned images into
e-Filing or shared folder in the equipment. This equipment also can send scanned images to email addresses.
The scanning function is available only when the Scanner Kit or Printer/Scanner Kit is installed.
This equipment supports four scan modes, Scan to e-Filing, Scan to File, Scan to E-mail and
WS Scan.
Scan to e-Filing Mode
Scan to e-Filing mode allows users to store scanned images as e-Filing documents in the equipment. Once users store the scanned images as e-Filing documents, the documents can be
managed by creating boxes and folders. Users can work with e-Filing documents such as printing them, merging them to create a new document, and so on, using the e-Filing web utility. The
e-Filing documents also can be retrieved into user’s computer using TWAIN driver or File Downloader.
In the e-Filing boxes, up to 5GB of data can be stored. The available size is displayed in the
Device tab page in TopAccess.
y Delete the documents in e-Filing when they are no longer needed.
y You cannot access the e-Filing box in Mac OS.
Scan to e-Filing
Windows
Managing e-Filing documents
using the Web browser
e-Filinge-Filing
Retrieving e-Filing documents
as images using TWAIN driver
or File Downloader
For instructions on how to perform Scan to e-Filing, see the following section.
P.27 “Scan to e-Filing”
For more information about e-Filing, please see e-Filing Guide.
compute
Windows
compute
16 About Scan Features
Scan to File Mode
Scan to File mode allows users to save scanned images as PDF, XPS or TIFF files either the
shared folder in the equipment, or network folder in another computer. Users can use saved
files by copying them from the folder where users save the scanned images.
In the shared folder in the equipment, up to 5 GB of data can be stored. The available size is
displayed in the Device tab page in TopAccess.
Delete the files in the shared folder when they are no longer needed.
Scan to File
Shared FolderShared Folder
Network FolderNetwork Folder
Copying Files from the shared
folder in the equipment
Copying Files from the
network folder
Windows computer
or
Mac OS X 10.2.4
or later
For instructions on how to perform Scan to File, see the following section.
P.37 “Scan to File”
The Copy & File function, which enables users to copy and store as file at the same time, also
will be available. For instruction on how to perform Copy & File, see the following section.
P.87 “Copy & File”
Scan to E-mail Mode
Scan to E-mail mode allows users to send scanned images to specified e-mail addresses.
When users perform Scan to E-mail, the scanned image will be converted to a PDF, XPS, TIFF,
or JPEG file and send them as an attached file of the E-mail message.
Scan to File
Send email to the Internet
via SMTP server
SMTP Server
Internet
For instructions on how to perform Scan to E-mail, see the following section.
P.49 “Scan to E-mail”
About Scan Features 17
1 Overview
How to Perform Scan Operations
Users can scan originals not only by selecting one of the scan modes, but also by combining two
scan modes at a single operation.
The following procedures describe about the basic instructions on how to perform the scan operations.
P.18 “Scanning Procedure for Single Agent”
P.20 “Scanning Procedure for Dual Agents”
y Users can use a template to perform a scan operation as well. For more information about a
template, see the following section.
P.69 “Using Template”
y Users can perform Copy & File, which enables users to copy the originals as well as storing
the originals as a file. For more information about Copy & File, see the following section.
P.87 “Copy & File”
Scanning Procedure for Single Agent
Place the original(s).
1
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tion.
Press the [SCAN] button on the control panel to enter the scan
2
menu.
y The basic scan menu is displayed.
18 How to Perform Scan Operations
Select a button of the desired scan mode.
3
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you
store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
You can also retrieve them into your computer using TWAIN driver application or File
Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the
equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail
addresses.
[WS Scan] — Press this to save the scanned images into your client PC.
Set the scanning conditions using the buttons on the touch panel
4
and digital keys, and press the [ENTER] button to save the settings.
y The above screen shows the example of the SCAN TO E-FILING screen. The setting
options vary depending on the scan mode that you selected. For instructions on how
to set them, see the instructions for each scan mode.
P.28 “How to Perform Scan to e-Filing”
P.38 “How to Perform Scan to File”
P.50 “How to Perform Scan to E-mail”
P.135 “Web Service SCAN”
y When you press the [ENTER] button, the screen returns to the basic scan menu, and
the button that you set will be grayed out.
How to Perform Scan Operations 19
1 Overview
Press the [SCAN!] button.
5
If the “To continue, place document on glass. And press Scan!”
6
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
y When you scan more than 1000 pages, the message “The number of originals exceeds the
limits. Will you save stored originals?” is displayed. When you want to perform the scan
operation with scanned originals that contains 1000 pages, press the [YES] button.
y When the temporary workspace of the HDD becomes full, “Not enough Work Space to store
originals. Will you save original(s)?” is displayed. When you want to perform the scan operation with scanned originals, press the [YES] button. The amount of the temporary workspace can be confirmed in the Device tab page of TopAccess.
Scanning Procedure for Dual Agents
Place the original(s).
1
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tion.
20 How to Perform Scan Operations
Press the [SCAN] button on the control panel to enter the scan
2
menu.
y The basic scan menu is displayed.
Select a button of the desired scan mode.
3
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you
store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
You can also retrieve them into your computer using TWAIN driver application or File
Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the
equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail
addresses.
[WS Scan] — Press this to save the scanned images into your client PC.
How to Perform Scan Operations 21
1 Overview
Set the scanning conditions using the buttons on the touch panel
4
and digital keys, and press the [ENTER] button to save the settings.
y The above screen shows the example of the SCAN TO E-FILING screen. The setting
options vary depending on the scan mode that you selected. For instructions on how
to set them, see the instructions for each scan mode.
P.27 “Scan to e-Filing”
P.37 “Scan to File”
P.49 “Scan to E-mail”
P.135 “Web Service SCAN”
y When you press the [ENTER] button, the screen returns to the basic scan menu, and
the button that you set will be grayed out.
Select the other button of the desired scan mode.
5
yYou can set two scan modes at a single operation. You cannot set all three scan
modes at the same time.
yWhen the "WS Scan" is selected, another scan mode cannot be set at the same time.
If you want to cancel a scan mode that you set, press the button for the scan mode that
you want to cancel and press the [CANCEL] button in the screen. The screen returns to
the basic scan menu and the button will be unselected (not grayed out).
22 How to Perform Scan Operations
Press the [SCAN!] button.
6
If the “To continue, place document on glass. And press Scan!”
7
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
y When you scan more than 1000 pages, the message “The number of originals exceeds the
limits. Will you save stored originals?” is displayed. When you want to perform the scan
operation with scanned originals that contains 1000 pages, press the [YES] button.
y When the temporary workspace of the HDD becomes full, “Not enough Work Space to store
originals. Will you save original(s)?” is displayed. When you want to perform the scan operation with scanned originals, press the [YES] button. The amount of the temporary workspace can be confirmed in the Device tab page of TopAccess.
How to Perform Scan Operations 23
1 Overview
Confirming the Scan Job Status
SCAN JOB displays the status of a job and enables the deletion of job. 4 jobs are listed on each
screen. The jobs for 250 pages (1,000 jobs) can be displayed. Press the [Next] button to display
the 5th job or later, and press the [Prev] button to display the previous page.
To display the scan job status screen, press the [JOB STATUS] button on the control panel and
press the [SCAN] button.
y Items of table
Display the name of the file created or the e-mail address of the recipient.
Agent: Display the function used for the scan job.
Date, Time: Display the date and time of the scan job.
Pages: Display the number of pages scanned or sent via E-mail.
Status: Display the status of jobs.
y Buttons
[Delete]: The button becomes active when the deletable job is selected. When this button is
pressed, the job is deleted.
24 Confirming the Scan Job Status
Confirming the Scan Log
SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results.
To display the scan log screen, press the [JOB STATUS] button on the control panel and press
the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing
the [SCAN] button on the log menu, the scanning status of the following items is displayed.
y Storing status in e-Filing by copying
y Storing status in Share folder (SAVE AS FILE) by copying
y Storing status in e-Filing or Share folder (SCAN TO FILE) by scanning
y Sending status of E-mail (SCAN TO E-MAIL) by scanning
y Storing status in Share folder (SAVE AS FILE) by faxing
y Storing status in e-Filing or Share folder by Fax Received Forward
y Storing status in e-Filing or Share folder by Internet Fax Received Forward
y Items of list
Display the storing location of the scanned data or E-mail address of the recipient.
Agent: Display the scanned job in the scan menu.
Date, Time: Display the date and time at the time of scanning.
Pages: Display the number of pages scanned or sent E-mail.
Status: Display the status of job displayed with ‘OK’ or ‘Error code’
y Buttons
[ENTRY]: To register the E-mail address in the scanning status to the address book, press
this button.
[RETURN]: To return to the log menu, press this button.
For more information about the error code that is displayed in the Status section, see Opera-
tor’s Manual for Basic Function.
Confirming the Scan Log 25
2.Scan to e-Filing
This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in
e-Filing.
How to Perform Scan to e-Filing ...........................................................................28
How to Use Scanned Data Stored in e-Filing .......................................................35
Using Scanned Data in e-Filing from Touch Panel Display...............................................................35
Using Scanned Data in e-Filing from e-Filing Web Utility .................................................................35
2 Scan to e-Filing
How to Perform Scan to e-Filing
In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200
pages per 1 job.
In the e-Filing boxes, up to 5 GB of data can be stored.
After storing the original data, you can print it at any time from the touch panel. Also you can
manage stored documents using the e-Filing web utility. Using the e-Filing web utility, you can
manage stored documents by creating user boxes and folders, printing documents, and merging
several documents to create a new document.
To store the original data, you can specify the public box or one of user boxes. The public box is
a pre-set box since the installation of the equipment, and it will be used to store documents that
any user may need to work with. The user box is the one created by the user, and, if password is
set, you need to enter the password correctly.
Before storing the original data in e-Filing, you need to set up the user boxes using the touch
panel or e-Filing web utility. For setting up the user boxes and printing the stored documents
from the touch panel or e-Filing web utility, see e-Filing Guide. (The instruction on how to set
up the user boxes using the touch panel also describes in Operator’s Manual for Basic Func-
tion.)
y It is recommended to back up the data on the equipment's hard disk to prevent loss of data.
You can back it up with the client PC using the File Downloader or e-Filing Backup/Restore
Utility. See e-Filing Guide for details.
y Delete the documents in e-Filing when they are no longer needed.
The SCAN TO e-FILING function is available only when the Scanner Kit or Printer/Scanner Kit is
installed.
You can also store the copied original data in the e-Filing using the copy operation. However,
when you use the original data with the client PC via network, it is recommended to store the
original data using the scanning operation explained here, rather than using the copy operation
because the data stored by the copy operation is proper for output, but not for importing as an
image into your computer.
Scanning Procedure for Scan to e-Filing
Place the original(s).
1
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tion.
28 How to Perform Scan to e-Filing
Press the [SCAN] button on the control panel to enter the scan
2
menu.
y The basic scan menu is displayed.
Press the [SCAN TO E-FILING] button.
3
y The SCAN TO E-FILING screen is displayed.
Press the [BOX/FOLDER] button.
4
y The box list screen is displayed.
How to Perform Scan to e-Filing 29
2 Scan to e-Filing
5
Select the box in which you want to store the data and press the
[ENTER] button.
y Select either the “Public Box” button or desired user box button.
y If the user box that you want to store the data is not shown in the list, press the [Next]
or [Prev] buttons to change the list on the screen. You can also select the user box
by entering the box number using the digital key.
If the user box that you want to store the data has not been registered, you must register
the user box first. For setting up the user boxes, see e-Filing Guide. (The instruction on
how to set up the user boxes using the touch panel also describes in Operator’s Manual
for Basic Function.)
If you select a user box that a password is set, the password entry
6
screen may be displayed. If the password entry screen is displayed, enter the password using the digital keys and press the
[ENTER] button.
y The list of the documents and folders for the selected box is displayed.
30 How to Perform Scan to e-Filing
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