Toshiba 2500C, 3510c, 3500c User Manual
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS
User Functions Guide
TRADEMARKS AND COPYRIGHT
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companies.
Copyright
© 2006 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of
TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
TABLE OF CONTENTS
PREFACE ...................................................................................................... 5
Chapter 1 MANAGING ADDRESS BOOK (ADDRESS MENU)
MANAGING ADDRESS BOOK ...................................................................10
About Managing Contacts in Address Book ............................................10
Registering Contacts ............................................................................... 10
Editing Contacts ...................................................................................... 14
Deleting Contacts .................................................................................... 16
Searching Contacts ................................................................................. 18
MANAGING GROUPS ................................................................................. 22
About Managing Groups in Address Book .............................................. 22
Creating New Group................................................................................ 22
Editing Groups......................................................................................... 25
Deleting Groups.......................................................................................31
Searching Groups....................................................................................33
Confirming the Members of the Groups .................................................. 36
Chapter 2 MANAGING COUNTERS (COUNTER MENU)
TOTAL COUNTER....................................................................................... 40
Displaying Print Counter.......................................................................... 40
Displaying Scan Counter ......................................................................... 43
PRINT OUT TOTAL COUNTER .................................................................. 45
DEPARTMENT COUNTER.......................................................................... 46
Displaying Print Counter for Department Code ....................................... 46
Displaying Scan Counter for Department Code ......................................49
Displaying Fax Communication Counter for Department Code............... 51
MANAGING DEPARMENT CODE .............................................................. 53
Logging On As Administrator................................................................... 53
Printing Department Codes List............................................................... 55
Enabling Department Code ..................................................................... 55
Resetting All Department Counters .........................................................57
Deleting All Department Codes ...............................................................58
Registering a New Department Code......................................................59
Editing the Department Code ..................................................................63
Deleting the Department Code ................................................................ 67
Resetting the Counter of Each Department............................................. 69
Setting Output Limitations for All Departments........................................ 71
Setting No Limit Black .............................................................................73
CHECKING TONER AMOUNT ....................................................................74
TABLE OF CONTENTS 1
Chapter 3 SETTING ITEMS (USER)
SETTING GENERAL FUNCTIONS ............................................................. 76
Setting the Auto Clear Mode ................................................................... 76
Changing the Display Language ............................................................. 78
Setting the Reversed Display Mode ........................................................ 79
Replacing the Toner Cartridge ................................................................ 81
Setting the Calibrations ...........................................................................83
Setting the Registration ...........................................................................85
SETTING COPY FUNCTIONS.....................................................................86
SETTING FAX FUNCTIONS........................................................................ 88
SETTING SCAN FUNCTIONS ..................................................................... 90
SETTING E-FILING FUNCTIONS................................................................ 93
PRINTING LISTS .........................................................................................94
Printing the Address Book List ................................................................ 94
Printing the Group Numbers List ............................................................. 96
Printing the Function List (User) .............................................................. 97
SETTING DRAWER..................................................................................... 98
CHECKING E-MAIL ................................................................................... 100
TURN OFF THE POWER (SHUT DOWN) .................................................101
SETTING BIP PRINTING........................................................................... 103
Chapter 4 SETTING ITEMS (ADMIN)
ENTERING TO ADMIN MENU...................................................................107
SETTING GENERAL FUNCTIONS ........................................................... 109
Setting the Device Information ..............................................................109
Setting the Notification........................................................................... 111
Changing the Administrator Password ..................................................113
Setting the Date and Time..................................................................... 115
Setting the Weekly Timer ......................................................................117
Setting the Auto Power Save Mode....................................................... 120
Setting the Sleep Mode .........................................................................122
Setting the Calibration and Registration Display Level..........................124
Setting the Copy Calibrations ................................................................ 126
Setting the Print Calibration...................................................................129
Setting the Registration .........................................................................132
Setting the Drawer Set Pop-Up and Paper Jam Recovery Pop-Up ......134
SETTING NETWORK FUNCTIONS .......................................................... 136
Setting the TCP/IP Protocol................................................................... 136
Setting the IPX/SPX Protocol ................................................................ 142
2 TABLE OF CONTENTS
Setting the NetWare Settings ................................................................144
Setting the SMB Protocol ......................................................................146
Setting the AppleTalk Protocol .............................................................. 149
Setting the HTTP Network Service........................................................ 151
Setting the Ethernet Speed ................................................................... 153
Setting the LDAP and SNMP Network Service ..................................... 155
Setting the User Certificate.................................................................... 157
SETTING COPY FUNCTIONS...................................................................161
SETTING FAX FUNCTIONS...................................................................... 163
Setting the Terminal ID.......................................................................... 163
Setting the Fax Initial Setup................................................................... 166
Setting the Line-2 Mode ........................................................................ 168
Setting the RX Printing ..........................................................................171
Setting the Recovery Transmission....................................................... 177
SETTING FILE FUNCTIONS ..................................................................... 179
SETTING E-MAIL FUNCTIONS................................................................. 180
Setting the Scan to E-mail Message Properties .................................... 180
Setting the Scan to E-mail Fragmentation.............................................181
SETTING INTERNET FAX FUNCTIONS ...................................................182
Setting the Internet Fax Message Properties ........................................ 182
Setting the Internet Fax Fragmentation .................................................183
Setting the Internet Fax Body String Transmission ............................... 184
SETTING LIST/REPORT ...........................................................................185
Setting the Transmission / Reception Journal ....................................... 185
Setting the Communication Report........................................................ 187
Setting the Reception List...................................................................... 190
PRINTING LISTS .......................................................................................192
SETTING PRINTER/E-FILING FUNCTIONS ............................................. 193
WIRELESS SETTINGS AND Bluetooth SETTINGS ................................ 194
Chapter 5 APPENDIX
LIST PRINT FORMAT................................................................................ 196
Total Counter List .................................................................................. 196
Department Code List............................................................................ 197
Address Book List..................................................................................198
Group Numbers List ..............................................................................199
Function List (User) ............................................................................... 200
NIC Configuration Page......................................................................... 201
Function List (Administrator).................................................................. 202
PS3 Font List .........................................................................................217
PCL Font List.........................................................................................218
TABLE OF CONTENTS 3
INDEX .......................................................................................................................................219
4 TABLE OF CONTENTS
PREFACE
Thank you for purchasing the Toshiba Multifunctional Digital Color System e-STUDIO2500c/
3500c/3510c. This Operator’s Manual describes the following:
y How to set up the Multifunctional Digital Color System.
y How to operate the functions in the [USER FUNCTIONS] button.
Before using the Multifunctional Digital Color System, thoroughly read and understand this
Operator's Manual. To ensure that clean copies are made at all times and to keep your Multifunctional Digital Color System in optimum working order, this Operator’s Manual should be
readily available for future reference.
Lineup of Our Manuals
Thank you for purchasing the TOSHIBA multifunctional digital color systems e-STUDIO2500c/
3500c/3510c.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equipment and accessories of this product such as operator’s manuals and
CD-ROMs.
Operator’s Manual Basic Functions
This Operator’s Manual Basic Functions describes how to use the basic
functions of this equipment mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.
Color Guide
This color Guide simply explains the functions such as “copy density
adjustment”, “color adjustment”, “copy editing”, "image editing” and
“image processing” in color. This guide also includes the basic knowledge of color.
PREFACE 5
Other guides are provided by the User Documentation CD-ROM in PDF files:
TopAccess Guide
This TopAccess Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the TopAccess (Web-based utility) from client computers.
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshooting for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.
6 PREFACE
Network Fax Guide
This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.
User Management Guide
This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.
PREFACE 7
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these
pages as required.
8 PREFACE
1.MANAGING ADDRESS BOOK
(ADDRESS MENU)
MANAGING ADDRESS BOOK................................................................................10
About Managing Contacts in Address Book......................................................................................10
Registering Contacts.........................................................................................................................10
Editing Contacts ................................................................................................................................14
Deleting Contacts..............................................................................................................................16
Searching Contacts...........................................................................................................................18
MANAGING GROUPS .............................................................................................22
About Managing Groups in Address Book ........................................................................................22
Creating New Group .........................................................................................................................22
Editing Groups ..................................................................................................................................25
Deleting Groups ................................................................................................................................31
Searching Groups .............................................................................................................................33
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
MANAGING ADDRESS BOOK
About Managing Contacts in Address Book
The Address Book contents are entered using the [ADDRESS] button. The Address Book contents are used for Facsimile and Scan to E-mail.
In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail
address, or both in each contact. Also you can specify the option settings for the fax transmission in each contact, such as Transmission type, ECM, Quality transmission, Line select, and
subaddress settings.
In the Address Book button menu, you can perform following operations to manage contacts.
y P.10 “Registering Contacts”
y P.14 “Editing Contacts”
y P.16 “Deleting Contacts”
y P.18 “Searching Contacts”
Registering Contacts
The following procedure describes how to register new contact in the Address Book.
Press the [USER FUNCTIONS] button on the control panel to enter
1
the User Functions menu.
Press the [ADDRESS] button, and then press the [ADDRESS
2
BOOK] button on the touch panel.
y The ADDRESS BOOK screen is displayed.
10 MANAGING ADDRESS BOOK
Press undefined button that you want to register new contact and
3
press the [ENTRY] button.
y The ADDRESS BOOK REGISTRATION screen is displayed.
If the touch panel does not display an undefined contact, press the [Next] button to display the next screen.
MANAGING ADDRESS BOOK 11
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
Press each button on the touch panel to enter following contact
4
information.
y [FIRST NAME] — Enter the first name of the contact. This name will appear in the
address book list on the touch panel.
y [LAST NAME] — Enter the last name of the contact. This name will appear in the
address book list on the touch panel.
y [FAX NO.] — Enter the fax number of the contact.
y [2ND FAX] — Enter the second fax number of the contact.
y [E-MAIL] — Enter the E-mail address of the contact.
y [CORP.] — Enter the company name of the contact.
y [DEPT.] — Enter the department name of the contact.
y [KEYWORD] — Enter the keyword of the contact. This keyword can be used to
search for this contact.
y You must at least enter either the [FIRST NAME] or [LAST NAME] button, and either
the [FAX NO.] or [E-MAIL] button to register the contact.
y If you enter “-” in the [FAX NO.] and [2ND FAX], three seconds pause is added for
dialing the fax number.
When you press each button, the input screen is displayed. Enter the value using the
keyboard and digital keys and press the [ENTER] button to set the entry.
Press the [OPTION] button to specify the default settings for a fax
5
transmission.
This is available only when the optional fax unit is installed.
12 MANAGING ADDRESS BOOK
Specify following items as you required.
6
y TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY
TX] button to select the memory transmission mode or the [DIRECT TX] button to
select the direct transmission mode.
y ECM — Select whether enabling or disabling the ECM (Error Correction Mode) to
automatically resend any portion of the document affected by phone line noise or distortion. Press the [ON] button to enable the ECM, or the [OFF] button to disable the
ECM.
y QUALITY TX — Select whether a document is sent in the Quality TX mode. This fea-
ture allows to send a document at a slower speed than a normal so that the transmission will be less affected by line condition. Press the [ON] button to enable the
Quality TX, or [OFF] button to disable the Quality TX.
y LINE SELECT — Select the line to be used for the fax transmission. Press the
[LINE1] button to use the Line 1, or [LINE2] button to use Line 2. The [LINE2] button
can be selected only when the optional 2nd line board is installed.
y [SUB] — Enter the mailbox number if you want to send originals to the mailbox in the
remote fax.
y [SID] — Enter the password to input a document into the mailbox in the remote fac-
simile.
y [SEP] — Enter the mailbox number if you want to retrieve a document from the mail-
box in the remote fax.
y [PWD] — Enter the password to retrieve a document from the mailbox in the remote
facsimile.
When you press the [SUB], [SID], [SEP], and [PWD] buttons, the input screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
Press the [ENTER] button to save option settings.
7
MANAGING ADDRESS BOOK 13
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
Press the [ENTER] button to register the contact.
8
Editing Contacts
The following procedure describes how to edit existing contacts in the Address Book.
Press the [USER FUNCTIONS] button on the control panel to enter
1
the User Functions menu.
Press the [ADDRESS] button, and then press the [ADDRESS
2
BOOK] button on the touch panel.
y The ADDRESS BOOK screen is displayed.
14 MANAGING ADDRESS BOOK
Press the contact that you want to edit and press the [EDIT] button.
3
y The ADDRESS BOOK EDIT screen is displayed.
y If the touch panel does not display the contact that you want to edit, press the [Next]
button to display the next screen.
y You can quickly search for the contact that you want to edit. To search for the con-
tact, see the "Searching Contacts". P. 1 8
Press each button on the touch panel to edit the contact informa-
4
tion.
y For the description of each item, see the Step 4 in the procedure of "Registering Con-
tacts" in the previous section.
Press the [OPTION] button to specify the default settings for a fax
5
transmission.
This is available only when the optional fax unit is installed.
MANAGING ADDRESS BOOK 15
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
Specify the items as you required and press the [ENTER] button.
6
y For the description of each item, see the Step 6 in the procedure of "Registering Con-
tacts" in the previous section.
Press the [ENTER] button to save the contact.
7
y The contact is edited.
Deleting Contacts
The following procedure describes how to delete existing contact in the Address Book.
Press the [USER FUNCTIONS] button on the control panel to enter
1
the User Functions menu.
Press the [ADDRESS] button, and then press the [ADDRESS
2
BOOK] button on the touch panel.
y The ADDRESS BOOK screen is displayed.
16 MANAGING ADDRESS BOOK
Press the contact that you want to delete and press the [DELETE]
3
button.
y The delete confirmation screen is displayed.
If the touch panel does not display the contact that you want to delete, press the [Next]
button to display the next screen.
Press the [YES] button to delete the contact, or the [NO] button to
4
cancel deleting.
y When you press the [YES] button, the selected contact is deleted.
MANAGING ADDRESS BOOK 17
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
Searching Contacts
The following procedure describes how to search for contacts in the Address Book. This function is useful to find the contact that you want to edit.
You can search for the contacts by entering an ID number or the search strings.
Searching a Contact by ID Number
Press the [USER FUNCTIONS] button on the control panel to enter
1
the User Functions menu.
Press the [ADDRESS] button, and then press the [ADDRESS
2
BOOK] button on the touch panel.
y The ADDRESS BOOK screen is displayed.
Press the [KNOWN ID] button.
3
y The KNOWN ID screen is displayed.
18 MANAGING ADDRESS BOOK
Enter the ID Number using the digital keys and press the [ENTER]
4
button.
The touch panel displays the screen that contains the searched
5
contact. Press the contact and press the [EDIT] button to edit the
contact information, or press the [DELETE] button to delete the
contact.
y See "Editing Contacts" for the instruction to edit the contact. P. 1 4
Searching Contacts by Entering Search String
Press the [USER FUNCTIONS] button on the control panel to enter
1
the User Functions menu.
Press the [ADDRESS] button, and then press the [ADDRESS
2
BOOK] button on the touch panel.
y The ADDRESS BOOK screen is displayed.
MANAGING ADDRESS BOOK 19
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
Press the [SEARCH ADDRESS] button.
3
y The SEARCH ADDRESS screen is displayed.
Press the button that is used for searching to specify the search
4
string.
y When you press each button, the input screen is displayed.
Enter the search string using the keyboard and digital keys, and
5
press the [ENTER] button.
It will search for the contacts that contain the search text in the specified items.
20 MANAGING ADDRESS BOOK
Specify the search string in the items that you require and press the
6
[SEARCH] button.
The touch panel displays the screen that contains the searched
7
contacts. Press the contact and press the [ENTER] button to edit
the contact information.
y See "Editing Contacts" for the instruction to edit the contact. P. 1 4
MANAGING ADDRESS BOOK 21
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
MANAGING GROUPS
About Managing Groups in Address Book
You can create groups that contain the multiple members of contacts. This enables you to specify the groups instead of specifying each recipient separately when operating Scan to E-mail, or
fax or Internet Fax transmission. You can also delete groups.
In Address Book, you can register up to 200 groups and each group can contain up to 1000
members.
y One fax number or one E-mail address is counted as one destination. If you select the con-
tact that contains both fax number and E-mail address, it results in two destinations in the
group.
y You can register the fax numbers in the Groups, however, you can use them to specify the
destinations for fax transmission only when the optional Fax unit is installed.
In the Group button menu, you can perform following operations to manage groups.
y P.22 “Creating New Group”
y P.25 “Editing Groups”
y P.31 “Deleting Groups”
y P.33 “Searching Groups”
Creating New Group
The following procedure describes how to create a new group in the Address Book.
Press the [USER FUNCTIONS] button on the control panel to enter
1
the User Functions menu.
Press the [ADDRESS] button, and then press the [GROUP] button
2
on the touch panel.
y The GROUP screen is displayed.
22 MANAGING GROUPS
Press undefined button that you want to create a new group and
3
press the [ENTRY] button.
y The GROUP NO. REGISTRATION screen is displayed.
If the touch panel does not display an undefined group, press the [Next] button to display
the next screen.
Press the [GROUP NAME] button.
4
y The input screen is displayed.
Enter the group name using the keyboard and digital keys, and
5
press the [ENTER] button.
MANAGING GROUPS 23
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
Press the [ENTER] button.
6
y The CHECK OF GROUP MEMBER screen is displayed.
Select the contacts that you want to add to the group, and then
7
press the [ENTER] button.
y To add or remove the contacts by selecting each contacts manually, see "Adding or
Removing Contacts". P. 2 7
y To add the contacts by searching them with the ID number, see "Adding Contacts by
Searching with ID Number". P. 2 8
y To add the contacts by searching them with search string, see "Adding Contacts by
Searching with Search String". P.2 9
New Group is created and appears on the touch panel.
8
24 MANAGING GROUPS
Editing Groups
The following procedure describes how to edit the name of groups, add or remove the members
in groups.
Editing Group Name
Press the [USER FUNCTIONS] button on the control panel to enter
1
the User Functions menu.
Press the [ADDRESS] button, and then press the [GROUP] button
2
on the touch panel.
y The GROUP screen is displayed.
Press the group that you want to edit and press the [EDIT] button.
3
y The GROUP NO. EDIT screen is displayed.
If the touch panel does not display the group that you want to edit, press the [Next] button
to display the next screen.
MANAGING GROUPS 25
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
Press the [GROUP NAME] button to edit the group name.
4
y The input screen is displayed.
Enter the group name using the keyboard and digital keys, and
5
press the [ENTER] button.
Press the [ENTER] button.
6
y The CHECK OF GROUP MEMBER screen is displayed.
26 MANAGING GROUPS
In the screen, the contacts that have been registered in the group
7
are highlighted.
y To add or remove the contacts by selecting each contacts manually, see "Adding or
Removing Contacts". P. 2 7
y To add the contacts by searching them with the ID number, see "Adding Contacts by
Searching with ID Number". P. 2 8
y To add the contacts by searching them with search string, see "Adding Contacts by
Searching with Search String". P.2 9
To finish editing the group, press the [ENTER] key to save the set-
8
tings.
Adding or Removing Contacts
Press the contacts that are not highlighted to add to the group, or
1
press the highlighted contacts to remove from the group.
y To add both the fax number and E-mail address of a contact to the group, press over
the contact name.
y To add only the fax number of a contact to the group, press the [FAX] button of the
contact.
y To add only the E-mail address of a contact to the group, press the [E-MAIL] button of
the contact.
y Press the [Prev] button or [Next] button to display the contacts in the different page.
y You can also clear the all highlighted contacts by pressing the [ALL CLEAR] button.
Press the [ENTER] button to save the group.
2
y The group is modified.
MANAGING GROUPS 27
1 MANAGING ADDRESS BOOK (ADDRESS MENU)
Adding Contacts by Searching with ID Number
Press the [KNOWN ID] button.
1
y The KNOWN ID screen is displayed.
Enter the ID Number using the digital keys and press the [ENTER]
2
button.
28 MANAGING GROUPS
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