Topcom BUTLER 2455 User Manual
User Guide
Handleiding
Mode d’emploi
Bedienungsanleitung
Manual de operación
- v1 -
Butler 2455
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!! Important !!
To use ‘Caller ID’ (display caller), this service has to be activated on your phone line.
Normally you need a separate subscription from your telephone company to activate this function.
If you don’t have the Caller ID function on your phone line, the incoming telephone numbers
will NOT be shown on the display of your telephone.
!! Important !!
Pour utiliser la fonction ‘Caller ID/Clip’ (affichage de l’appelant), ce service doit être activé sur votre ligne
téléphonique. Généralement, vous avez besoin d’un abonnement séparé de votre compagnie de
téléphone pour activer cette fonction.
Si vous n’avez pas la fonction ‘Caller ID - Affichage Appelant’ sur votre ligne téléphonique,
les numéros de téléphone entrants n’apparaîtront PAS sur l’écran de votre téléphone.
!! Belangrijk !!
Om de ‘Nummerweergave’ te kunnen gebruiken, moet deze dienst geactiveerd zijn op uw telefoonlijn.
Om deze dienst te activeren, hebt U hiervoor meestal een apart abonnement
van uw telefoonmaatschappij nodig.
Indien U geen nummerweergavefunctie hebt op uw telefoonlijn,
zullen de inkomende telefoonnummers NIET op de display van uw toestel verschijnen.
!! Wichtig!!
Zur Verwendung der ‘Rufnummernanzeige’ muss dieser Dienst erst für Ihre Telefonleitung
freigegeben werden. Zur Aktivierung dieser Dienstleistung benötigen Sie meistens ein separates
Abonnement Ihrer Telefongesellschaft.
Wenn Sie für Ihre Telefonleitung keine Rufnummernanzeigefunktion haben, erscheinen
die eingehenden Telefonnummern NICHT im Display Ihres Gerätes.
¡¡ Importante !!
Para poder usar la función “Identificación de llamadas,este servicio tiene que estar dado de alta en
su línea telefónica. Normalmente es necesario abonarse a dicho serviciopara que la compañía
telefónica active esta función.
Si su línea telefónica no dispone de la funciónIdentificación de llamadas, la pantalla del aparato no
mostrará los números de teléfono de las llamadas entrantes.
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GB The features described in this manual are published with reservation to modifications.
NL De in deze handleiding beschreven mogelijkheden worden gepubliceerd onder
F Les possibilités décrites dans ce manuel sont publiées sous réserve de modifications.
D Die in dieser Bedienungsanleitung umschriebenen Möglichkeiten, werden vorbehaltlich
ES Las características descritas en este manual pueden ser objeto de futuras modificaciones
voorbehoud van wijzigingen.
Änderungen publiziert.
.
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Safety Instructions
•Only use the charger plug supplied. Do not use other chargers, as this may damage the
battery cells.
•Only insert rechargeable batteries of the same type. Never use ordinary,
non-rechargeable batteries. Insert rechargeable batteries so they connect to the right
poles (indicated in the battery compartment of the handset).
• Do not touch the charger and plug contacts with sharp or metal objects.
• The operation of some medical devices may be affected.
• The handset may cause an unpleasant buzzing sound in hearing aids.
• Do not place the basic unit in a damp room or at a distance of less than 1.5 m away
from a water source. Keep water away from the handset.
• Do not use the telephone in environments where there is a risk of explosions.
• Dispose of the batteries and maintain the telephone in an environment-friendly manner.
• As this telephone cannot be used in case of a power cut, you should use a
mains-independent telephone for emergency calls, e.g. a mobile phone.
Cleaning
Clean the telephone with a slightly damp cloth or with an anti-static cloth. Never use
cleaning agents or abrasive solvents.
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Butler 2455
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1INSTALLATION 7
2 KEYS/LED 8
3DISPLAY (LCD) 10
4 HANDSET OPERATION 11
4.1 Setting the language 11
4.2 Making Calls 11
4.2.1 External Call 11
4.2.2 Number preparation 11
4.2.3 Redialling the last number dialled 11
4.2.4 Redial one of the last 5 numbers dialled 11
4.2.5 Calling a programmed number from the Phone Book 12
4.2.6 An internal call: calling another handset 12
4.3 Receiving a Call 12
4.3.1 Receiving an external call 12
4.3.2 Receiving an internal call 12
4.3.3 Receiving an external call during an internal call 13
4.4 Activate/deactivate handsfree function 13
4.5. Headset connection 13
4.6 Transferring a call to another handset 13
4.7 Out of Range Warning 13
4.8 Setting the speaker volume 13
4.9 Call Duration Indicator on the Display 14
4.10 Turning off the microphone (mute) 14
4.11 Pause key 14
4.12 Conference call (two internal DECT handsets and one external caller) 14
4.13 Locating a misplaced handset (paging) 14
4.14 Using the alphanumeric handset keypad0 15
4.15 The Phone Book 15
4.15.1 Adding a number and a name to the Phone Book 15
4.15.2 Looking up a number in the Phone Book 16
4.15.3 Changing a name or number in the Phone Book 16
4.15.4 Deleting name and number from the Phone Book 16
4.16 Switch the handset on/off 17
4.16.1 Switch the handset off 17
4.16.2 Switch the handset on 17
4.17 Setting the ring volume level on the handset 17
4.17.1 Setting the ring volume for external calls (0-9) 17
4.17.2 Setting the ringer volume for internal calls (1-9) 17
4.18 Setting the ringer melody on the handset 18
4.18.1 Setting a ringer melody for external calls (1-9) 18
4.18.2 Setting a ringer melody for internal calls (1-9) 18
4.19 Setting the ring volume level of the base 18
4.20 Locking the key pad 18
4.21 Turning key click on/off 19
4.22 The R key (flash) 19
4.23 Changing the PIN code 19
4.24 Subscribing a handset to a Butler 1000, 1010, 1210, 2405, 2410, 2450, 2455 base unit 20
4.25 Subscribing Butler 2455 handset on another base (other brand/model) 21
4.26 Subscribing a TOPCOM Butler 300 DECT GAP Headset 21
4.27 Removing subscription of a handset to a base unit 21
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4.28 Selecting a base unit 22
4.28.1 Automatic selection 22
4.28.2 Manual selection 22
4.29 Barring outgoing calls 23
4.30 Direct Call 23
4.30.1 To program the Direct Call number 23
4.30.2 Turn the Direct Call function ON/OFF 23
4.31 Default settings (reset) of the parameters 24
4.32 Complete Reinitialisation of the telephone 24
4.33 Setting the handset dialling mode 25
5 CALLER ID/CLIP 25
5.1. Setting the date and time 26
5.2 The Call List 26
5.3 Calling a number from the Call List 26
5.4 Storing a number from the Call List in the Phone Book 27
5.5 Deleting numbers from the Call List 27
5.5.1 Deleting one number 27
5.5.2 Delete all numbers 27
6 VOICE MAIL INDICATOR 27
7 BASE TELEPHONE OPERATION 27
7.1 Making a call 27
7.2 Adjusting the speaker volume 27
7.3 Setting the dial mode for the base 28
7.4 Transfer a call from base to handset 28
7.5 Setting the base flash time 28
8 ANSWERING MACHINE 28
8.1. LED Display 28
8.2 Base Key Functions 29
8.3 Outgoing Messages 29
8.3.1 Recording outgoing messages (OGM 1 or OGM 2) 29
8.3.2 Playback the Outgoing Message 29
8.3.3 Select outgoing message 30
8.3.4 Erasing the Outgoing Message 30
8.4 Turning Answering Machine On/Off 30
8.5 Setting Number of Rings 30
8.6 Checking Number of Rings 30
8.7 Setting Day and Time 31
8.8 Checking Day/Time 31
8.9 Programming the VIP Code 31
8.9.1 Changing the VIP Code 31
8.9.2 Checking the VIP Code 32
8.10 Operation 32
8.11 Recording a Memo 32
8.12 Playback of Incoming Messages and Memos 32
8.13 Erasing Messages 32
8.13.1 Erasing Messages One at a Time during Playback 32
8.13.2 Erase all messages 33
8.14 Memory Full 33
8.15 Remote Operation 33
8.16 Turning Answering Machine On Remotely 34
9 TROUBLE SHOOTING 35
10 TOPCOM WARRANTY 36
11 TECHNICAL CHARACTERISTICS 37
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1 INSTALLATION
Before you use the telephone for the first time, you must first make sure the battery is charged
for 20 hours. If you do not do this, the telephone will not work optimally.
For installation, do the following:
• Plug one end of the adaptor into the outlet and the other end into the adapter jack on the
bottom of the telephone.
• Connect one end of the telephone cord with the wall phone jack and the other end to the
bottom of the telephone.
•Open the battery compartment (see below).
• Insert the batteries respecting the (+ and -) polarity.
• Close the battery compartment.
• Leave the handset on the base unit for 20 hours. The Line/Charge indicator (LED) on
the base unit will light up.
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adapter outlet
telephone connection
wall phone jack
adapter jack
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+-
-+
8
Battery indicator:
• The battery is fully charged.
• The battery is half drained (50%)
• The battery is low. When the battery is low, you will hear warning signals and the
battery symbol on the display will blink.
2 KEYS/LED
HANDSET BASE
1 Display
2 Line key
3 Up/Handsfree key /
4 Programming key
5 Phonebook key
6 Redial/Pause key /P
7Microphone
8 Volume/Ringer key /
9 Alphanumeric keys
10 Delete/Mute key
11 Down/Flash key /R
12 Headset connection
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12
3
1
4
2
9
6
11
10
5
7
8
13 Paging key
14 Line/Charge indicator (LED)
15 Base telephone dialling keys
16 Line/Handsfree base telephone key
17 Flash key R
18 Redial key
19 Tone/pulse switch
20 Flash time switch
21 Numbers of rings setting key
22 VIP code key
23 OFF-hook base telephone LED
24 Memory full LED
25 Messages/answering ON-OFF LED
26 Answering machine key
27 Microphone
28 Speaker
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R
Butler 2405C
XOK
1
ABC
2
GHI
4
JKL
5
PQRS
TUV
7
8
0
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DEF
3
MNO
6
WXYZ
9
#
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25
27
2428
15
18
23
19
21
22
20
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ABC
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MNO
JKL
6
5
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9
8
#
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R
100 ms
300 ms
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4
PQRS
7
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3 DISPLAY (LCD)
1 Number of calls received.
2 Date (day/month) of calls received.
3 Time (hour:minutes) of calls received.
4 Call information.
5 Symbol display ( ):
- this symbol means that the handset is located within the range of the base unit.
-when this symbol starts blinking, this means you are beyond the range of the
base unit. Move closer to the base unit so that the connection between the base unit
and the handset can be restored.
6 Symbol display ( ):
- this symbol means that the telephone has received calls that are automatically
stored in the Call List.
7 Symbol display ( ):
- this symbol means that the mute function is activated, the microphone is turned off
during a conversation.
8 Symbol display ( ):
- this symbol appears on the display when you make or receive a call.
9 Symbol display ( ):
- this symbol means that the ringer is turned off. When you receive a call, the
telephone does not ring. The telephone will ring when you receive an internal call.
10 Symbol display ( ):
- this symbol is the battery indicator.
11 Symbol display ( ):
- this symbol means you are in the menu.
12 Symbol display ( ):
- this symbol appears when you browse the numbers in the Phone Book.
13 Symbol display ( ):
- this symbol appears when you have received a voice mail message (see chapter 6).
14 Symbol display ( ):
- this symbol means that the handsfree function is activated. You can now talk without
having to pick up the handset.
- Blinks when base telephone is active. You can’t take the line with the handset as long
as base telephone is active!
101010101010101010101010
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88888/88888:88
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4 HANDSET OPERATION
4.1 Setting the language
The telephone has 5 display languages: see display languages table on packaging!!
To set the language, do the following:
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘SETTING’ appears on the display
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘LANGUE’ appears on the display.
• Press the Programming key .
• The language set appears on the display.
• Press the Up or Down key repeatedly to select the language you would like to use.
• Once the desired language appears on the display, press the Programming key to confirm
your selection or repeatedly press the Mute/Delete key to leave the menu.
4.2 Making Calls
!!! When making external calls through the handset, base telephone operation is not possible!!!
4.2.1 External Call
• Press the Line key .
• The Line/Charge indicator (LED) on the base unit will blink. ‘EXT’ and the Call symbol
appear on the display.
• You will hear the dial tone. Dial the telephone number you wish to call.
• The number appears on the display and is dialled.
• After finishing your call, press the Line key to hang up.
4.2.2 Number preparation
• Dial the telephone number you wish to call. You can correct the number by pressing the
Delete/Mute key .
• Press the Line key .
• The Line/Charge indicator (LED) on the base unit will blink. ‘EXT’ and the Call symbol
appear on the display.
• The telephone number is dialled automatically.
• After finishing your call, press the Line key to hang up.
4.2.3 Redialling the last number dialled
• Press the Line key .
• The Line/Charge indicator (LED) on the base unit will blink. ‘EXT’ and the Call symbol
appear on the display.
• You will hear the dial tone.
• Press the Redial key . The number you last called is dialled automatically.
4.2.4 Redial one of the last 5 numbers dialled
• Press the Redial key . The number you last called appears on the display. If you would like
to dial one of the last 5 numbers dialled, press the Redial key a few times until the desired
number appears on the display.
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• Press the Line key .
• The number shown on the display is dialled automatically.
• After finishing your call, press the Line key to hang up.
4.2.5 Calling a programmed number from the Phone Book
The telephone has a Phone Book in which you can program the telephone number with name.
If you would like to call a number from the Phone Book:
• Press the Phone Book key . The first number of the Phone Book appears on the display.
• Press the Up or Down key repeatedly to select the telephone number you wish to call.
• Press the Line key .
• The number shown on the display, is dialled automatically.
• After finishing your call, press the Line key to hang up.
4.2.6 An internal call: calling another handset
This function only works if multiple handsets are subscribed to the base unit !
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘INTERCOM’ appears on the display.
• Press the Programming key .
• ‘INT‘ appears on the display
• Dial the number of the handset you would like to call.
• After finishing your call, press the Line key to hang up.
4.3 Receiving a Call
4.3.1 Receiving an external call
• All subscribed handsets will ring when you receive a call.
• The Call symbol blinks on the display.
• The telephone number of the caller appears on the display if you have Caller ID service (CLIP).
Consult your telephone company. The name of the caller also appears on the display if:
- the name is programmed into the Phone Book
- the network sends the name together with the telephone number
(FSK CID system only).
• Press the Line key to accept the external call.
• During the call ‘EXT’ and the symbol appear on the display. The call timer starts running.
• After finishing your call, press the Line key to hang up or put the handset back on the
base unit.
4.3.2 Receiving an internal call
This function only works if multiple handsets are subscribed to the base unit!
• The handset rings.
• ‘INT’ and the number of the handset calling, appear on the display. The Call
symbol blinks on the display.
• Press the Line key to accept the internal call.
• During the call, ‘INT’, the handset number of the caller and the symbol appear on the
display. The call timer starts running.
• After finishing your call, press the Line key to hang up.
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4.3.3 Receiving an external call during an internal call
If you receive an external call during an internal call, you will hear a call waiting tone (double beep)
on both handsets being used for an internal call.
• Press the Line key twice to accept the external call.
• After finishing your call, press the Line key to hang up.
4.4 Activate/deactivate handsfree function
This function allows you to communicate without having to pick up the handset. When you are
talking, press the Up/Handsfree key / to activate the handsfree function.
Press the same button to deactivate the handsfree function.
Note : When you are calling in handsfree mode and you want to change the volume, press the Volume
button .
Attention !! When you use the handsfree function for a long time, the batteries will be empty quickly !
4.5. Headset connection
You can connect a headset with a 3 pole jack plug of 2,5mm on the right side of the handset.
When the headset is connected, you can only hear and talk through the headset. The headset
microphone can still be muted by the Mute key. The handsfree speaker can still be activated by
pressing the handsfree key .
4.6 Transferring a call to another handset
• You have an external caller on the line.
• Press the Programming key .
• ‘INTERCOM’ appears on the display.
• Press the Programming key .
• The external call is now on hold.
• ‘INT‘ appears on the display.
• Dial the number of the handset to which you would like to transfer the call.
• If the handset dialled is answered, you can have an internal conversation. Press the Line key
and the external call is transferred.
• If the handset dialled is not answered, press the Down key to speak to the external caller
again.
4.7 Out of Range Warning
If the handset is out of range of the base unit, a warning signal will sound.
• ‘SEARCHING’ appears on the display and the symbol blinks on the display.
•Move closer to the base unit.
• As soon as you are back within range of the base unit, a signal sounds and the symbol
stops blinking.
4.8 Setting the speaker volume
Use the Volume/Ringer key / to set the volume of the speaker (handset). You can select
from 5 levels. The telephone is set to level ‘3’ by default.
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During a call, you can change the volume:
• Press the Volume/Ringer key / .
• The volume level currently set appears on the display.
• Use the number keys to set the desired level (1-5).
• Press the Volume/Ringer key / to confirm your selection.
Note : You have 8 seconds to set the desired volume; if you do not, the telephone returns to standby
mode and the volume remains unchanged.
4.9 Call Duration Indicator on the Display
As soon as you press the Line key the call duration appears on the display (minutes-seconds).
E.g. “ 01-20 “ for 1 minute and 20 seconds.
The call duration remains visible on the display for 5 seconds after each call.
4.10 Turning off the microphone (mute)
It is possible to turn off the microphone during a call by pressing the Delete/Mute key . Now
you can speak freely without the caller being able to hear you.
• You are on the phone. The Line/Charge indicator (LED) on the base unit will blink and
the Call symbol appears on the display.
• Press the Delete/Mute key to turn off the microphone.
• The symbol ‘X’ appears on the display ( ).
•When you want to resume the conversation, press the Delete/Mute key again.
• The symbol ‘X’ disappears from the display ( ). The person on the other end of the line can
hear you again.
4.11 Pause key
If you dial a telephone number and you would like to add a pause to this number, press the
Pause key at the desired place in the number.
When you call this number, this pause (3 seconds) is automatically included.
4.12 Conference call (two internal DECT handsets and one external caller)
You can have a telephone conversation with one internal and one external caller at the same
time.
•While on the line with an external caller, press the Programming key .
• ‘INTERCOM’ appears on the display.
• Press the Programming key .
• The external call is now on hold.
• ‘INT‘ appears on the display.
• Dial the number of the handset you would like to include in the call.
•Once the handset dialled is answered, keep the ‘#’ key pressed for 3 seconds.
• ‘CONFERENCE’ appears on the display.
• Now you are connected to one external and one internal caller (conference call).
4.13 Locating a misplaced handset (paging)
If you cannot find the handset, briefly press the Paging key on the base unit.
All handsets subscribed with the base unit will sound a signal so you can locate the misplaced
handset. To stop the signal, briefly press the Line key on any handset.
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4.14 Using the alphanumeric handset keypad
Use the alphanumeric keypad to type text. To select a letter, press the corresponding key. E.g.
if you press the alphanumeric key ’5’, the first character (j) appears on the display. Press it
repeatedly to select other characters from this key.
Press the ‘2’ key twice to select the letter ‘B’. If you would like to select both ‘A’ and ‘B’ after
each other, first press the ‘2’ key once to select ‘A’, wait 2 seconds until the cursor moves to the
next position and then press the ‘2’ key twice to select ‘B’. You can delete characters mistakenly
typed by using the Delete key . The character in front of the cursor will be deleted. You can
move the cursor by pressing the Up and Down keys .
Available characters
Press the right keys to get the following characters:
Keys First Second Third Fourth Fifth
press press press press press
1 + - / 1
2 A B C 2
3 D E F 3
4 G H I 4
5 J K L 5
6 M N O 6
7 P Q R S 7
8 T U V 8
9 W X Y Z 9
0 SPACE 0
4.15 The Phone Book
4.15.1 Adding a number and a name to the Phone Book
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘PHONE BOOK’ appears on the display.
• Press the Programming key .
• ‘SEARCH‘ appears on the display.
• Press the Up or Down key repeatedly until ‘ADD NEW’ appears on the display.
• Press the Programming key .
• ‘NAME‘ appears on the display.
• Enter the name. Use the alphanumeric keys.
• Press the Programming key .
• Enter the telephone number. Use the alphanumeric keys.
• Press the Programming key .
• You will hear a long beep. The name and the number are stored in the Phone Book.
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4.15.2 Looking up a number in the Phone Book
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘PHONE BOOK’ appears on the display.
• Press the Programming key .
• ‘SEARCH‘ appears on the display.
• Press the Programming key .
• Enter the first letters of the desired name.
• Press the Programming key .
• The first name, corresponding with these letters appears on the display.
• Press the Up or Down key to browse for other numbers in the Phone Book.
•Once the desired number appears on the display, the number will be automatically dialled
once the Line key is pressed.
4.15.3 Changing a name or number in the Phone Book
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘PHONE BOOK’ appears on the display.
• Press the Programming key .
• ‘SEARCH‘ appears on the display.
• Press the Up or Down key repeatedly until ‘EDIT’ appears on the display.
• Press the Programming key .
• The first number in the Phone Book appears on the display.
• Press the Up or Down key until the desired number appears on the display.
• Press the Programming key to change the selected number programmed into the memory.
• Press the Delete key to delete each letter of the name and use the alphanumeric keypad
to enter the correct name.
• Press the Programming key .
• Press the Delete key to delete each digit of the number and use the alphanumeric keypad to
enter the correct number.
• Press the Programming key to save the changes made.
4.15.4 Deleting name and number from the Phone Book
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘PHONE BOOK’ appears on the display.
• Press the Programming key .
• ‘SEARCH‘ appears on the display.
• Press the Up or Down key repeatedly until ‘DELETE’ appears on the display.
•Press the Programming key .
• The first number in the Phone Book appears on the display.
• Press the Up or Down key until the number you want to delete appears on the display.
• Press the Delete key .
• ‘DELETE ?’ appears on the display.
•Press the Programming key to confirm that you want to delete it.
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4.16 Switch the handset on/off
4.16.1 Switch the handset off
The handset is turned on.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘POWER OFF?’ appears on the display.
• Press the Programming key . The telephone turns itself off. You cannot dial any more
numbers, nor receive any calls.
Note : If you would like to leave the menu without turning off the handset, press the Delete/Mute key .
4.16.2 Switch the handset on
The handset is turned off.
• Press the Programming key . The telephone turns itself on.
4.17 Setting the ring volume level on the handset
You can change the ring volume of an incoming call. You have 10 levels. You can set the ring
volume of internal and external calls separately so you can hear a difference.
If you select level ‘0’, the symbol appears on the display and you no longer hear the phone
ring when an external call is received (you still hear it ring for internal calls).
Level ‘9’ is the highest level. The telephone is set to level ‘5’ by default.
4.17.1 Setting the ring volume for external calls (0-9)
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘RING SEL’ appears on the display.
• Press the Programming key .
• ‘EXTERNAL‘ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘VOLUME’ appears on the display.
• Press the Programming key .
• The current volume level used appears on the display.
• Enter a number between 0 and 9 to select the desired ringer volume. Use the number keypad
to do this.
• Press the Programming key to confirm your selection.
4.17.2 Setting the ringer volume for internal calls (1-9)
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘RING SEL’ appears on the display.
• Press the Programming key .
• ‘EXTERNAL‘ appears on the display.
• Press the Up or Down key repeatedly until ‘INTERNAL’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘VOLUME’ appears on the display.
• Press the Programming key .
• The current volume level appears on the display.
• Enter a number between 1 and 9 to select the desired ringer volume. Use the number keypad
to do this.
• Press the Programming key to confirm your selection.
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4.18 Setting the ringer melody on the handset
You can change the ringer melody for an incoming call. You have 9 ringer melodies to choose
from (1-9). By default, the ringer melody is set to ‘5’.
4.18.1 Setting a ringer melody for external calls (1-9)
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘RING SEL’ appears on the display.
• Press the Programming key .
• ‘EXTERNAL‘ appears on the display.
• Press the Programming key .
•‘MELODIES‘ appears on the display.
• Press the Programming key .
• The currently set ringer melody appears on the display.
• Enter a number between 1 and 9 to select he desired ringer melody. Use the number keypad
to do this.
• Press the Programming key to confirm your selection.
4.18.2 Setting a ringer melody for internal calls (1-9)
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘RING SEL’ appears on the display.
• Press the Programming key .
• ‘EXTERNAL‘ appears on the display.
• Press the Up or Down key repeatedly until ‘INTERNAL’ appears on the display.
• Press the Programming key .
•‘MELODIES‘ appears on the display.
• Press the Programming key .
• The currently set ringer melody appears on the display.
• Enter a number between 1 and 9 to select the desired ringer melody. Use the number keypad
for this.
• Press the Programming key to confirm your selection.
4.19 Setting the ring volume level of the base
You can change the ring volume and melody of the Butler 2455 base.
•When base is ringing
• Press volume key on base to increase or decrease ring volume
4.20 Locking the key pad
If you lock the alphanumeric keypad, it is impossible to dial a telephone number.
Only the Programming key can still be used. ‘KEY LOCKED’ will be displayed on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘KEY SETUP’ appears on the display.
• Press the Programming key .
• KEY LOCK‘ appears on the display.
• Press the Programming key .
• The current status of the keypad appears on the display:
- ‘LOCK’: the keypad is locked
- ‘UNLOCK’: the keypad is not locked
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• Press the Up or Down key to make your selection.
• Press the Programming key to confirm your selection.
4.21 Turning key click on/off
You can set the telephone to make a sound whenever you press a key.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘KEY SETUP’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘KEY CLICK’ appears on the display.
• Press the Programming key .
• The current status appears on the display:
- ‘CLICK ON’: turn on key click
- ‘CLICK OFF’: turn off key click
• Press the Up or Down key to make your selection.
• Press the Programming key to confirm your selection.
4.22 The R key (flash)
Press the Flash key ‘R’ to use certain services such as “call waiting” (if your telephone company
offers this feature); or to transfer calls if you use a telephone exchange (PABX). The Flash key
‘R’ is a brief interruption of the line. You can set the flash time to 100ms or 300ms. This is set
to 100ms by default! However, if your system requires a longer flash time, do the following:
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘SETTING’ appears on the display
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘RECALL’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly to select the flash time:
- SHORT = 100ms
- LONG = 300ms
• Press the Programming key to confirm your selection.
Caution: The flash time set on the handset is independent from the base.
To set the base flash time, please refer to §7.5.
4.23 Changing the PIN code
Certain functions are only available if you know the PIN code of the telephone.
The PIN code has 4 digits. The default PIN code setting is ‘0000’. If you would like to change
the default PIN code and set your own secret code, do the following:
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘SETTING’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘PIN CODE’ appears on the display.
• Press the Programming key .
•‘OLD CODE’ appears on the display.
• Enter the old PIN code. Use the number keys.
• Press the Programming key .
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• ‘NEW CODE’ appears on the display.
• Enter the new PIN code in. Use the number keys.
• Press the Programming key .
• ‘AGAIN’ appears on the display.
• Enter the new PIN code again. Use the number keys.
• Press the Programming key .
• You hear a confirmation tone. The new PIN code has been set.
Caution : Do not forget your personal PIN code. If you do, you have to restore the default settings
(reset – see section 4.32).
4.24 Subscribing a handset to a Butler 1000, 1010, 1210, 2405, 2410, 2450, 2455
base unit
In order to be able to make and receive telephone calls, a new handset has to be subscribed to
the base unit. You can subscribe 5 handsets to one base unit. By default, each handset is subscribed as handset 1 on the base unit upon delivery (base unit 1).
!!! You only need to subscribe the handset if: !!!
• the handset subscription has been removed from the base unit (e.g. for reinitialisation)
• you want to subscribe a different handset to this base unit.
The underlined procedure is only applicable to a Butler 1000, 1010, 1210, 2405, 2410, 2450,
2455 handset and base unit!!
Keep the Paging key on the base unit pressed for 10 seconds until the Line/Charge indicator
on the base unit begins to blink rapidly. The Line/Charge indicator will blink rapidly
for one minute. During this minute, the base unit is in subscribing mode and you must do the
following to subscribe the handset:
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘BASE SUB’ appears on the display.
• Press the Programming key .
• ‘BASE _‘ appears on the display.
• Enter a number of the base unit you would like to subscribe the handset to (1-4).
Use the number keypad.
Note: Each handset can be subscribed to 4 different DECT base units. Each base unit is assigned a
number from 1 to 4 in the handset. When you subscribe a new handset, you can assign a base unit
number. It is best to use ‘1’ .
• ‘SEARCHING’ and the symbol appears on the display.
• The RFPI code (each base unit has a unique RFPI code) appears on the display and a signal
sounds when the handset has found the base unit.
• Press the Programming key .
• ‘PIN’ appears on the display.
• Enter the 4-digit PIN code of the base unit in (default PIN code is ‘0000’). Use the number
keypad.
• Press the Programming key .
• The handset is subscribed to the base unit.
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4.25 Subscribing Butler 2455 handset on another base (other brand/model)
Put the base in subscription mode (see manual of the base). If the base is in subscribing mode,
you have to do the following to subscribe the handset:
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘BASE SUB’ appears on the display.
• Press the Programming key .
• ‘BASE _‘ appears on the display.
• Enter a number for the base unit to which you would like to subscribe the handset (1-4).
Use the number keypad.
• ‘SEARCHING’ and the symbol appear on the display.
• The RFPI code (each base unit has a unique RFPI code) appears on the display and a signal
sounds once the base unit is found by the handset.
• Press the Programming key .
• ‘PIN’ appears on the display.
• Enter the 4-digit PIN code of the base unit (default PIN code is ‘0000’). Use the number keypad.
• Press the Programming key .
• The handset is subscribed to the base unit.
4.26 Subscribing a TOPCOM Butler 300 DECT GAP Headset
Make sure that the base pin-code is set to ‘0000’! See 4.23 for changing the base pin-code.
Press the Paging key on the base unit for 10 seconds until the Line/charge indicator on
the base unit starts to blink quickly. The line/charge indicator will blink quickly for one
minute. During this minute, the base unit is in subscribing mode and you must do the following to subscribe the headset:
- Turn ON the headset by pressing the ON/OFF button until you hear two beep tones. At the
same time the red and green LED will lit ones.
- Remove the rubber cover of the power socket so that the hole of the power socket is free.
Pull out the rubber cover from the headset so that the registration key hole is free also.
- Press the headset registration key. The red LED will flash rapidly.
- If after a few seconds the green LED flashes slowly, the registration is successful.
- If the red LED flashes slowly, the registration is failed. Repeat above procedure and make
sure that the base pin-code is set to ‘0000’!
4.27 Removing subscription of a handset to a base unit
It is possible to cancel subscription of a handset to a base unit. You would do this if a
handset is damaged and has to be replaced by a new one.
Caution: You can only cancel subscription of another handset, not the handset you are using to do the
cancellation procedure.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘SETTING’ appears on the display.
• Press the Programming key .
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• Press the Up or Down key repeatedly until ‘REMOVE HS’ appears on the display.
• Press the Programming key .
• ‘PIN’ appears on the display.
• Enter your 4-digit PIN code in (default PIN code is ‘0000’). Use the number keypad.
• Press the Programming key .
• ‘REMOVE HS’ appears on the display.
• Dial the number of the handset you want to remove (1 –5). Use the number keypad.
• Press the Programming key .
• ‘REMOVE HS’ appears on the display and the handset is removed
• NOT SUB’ appears on the handset removed.
4.28 Selecting a base unit
If your handset is subscribed to several base unit stations (max. 4) , you must select a base unit
because the handset can only communicate with one base unit at a time. There are two possibilities:
4.28.1 Automatic selection
If you set the handset to ‘automatic selection’, the handset will automatically choose the closest
base unit in standby.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘SETTING’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘BASE SEL’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘AUTO’ appears on the display.
• Press the Programming key .
• ‘SEARCHING’ and the symbol appear on the display.
•Asignal sounds once the handset has found a base unit.
4.28.2 Manual selection
If you set the handset to ‘manual selection’, the handset will only choose the base unit you
have set.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘SETTING’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘BASE SEL’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘MANUAL’ appears on the display.
• Press the Programming key .
• ‘BASE -‘ appears on the display.
• Enter the number of the base unit you want to select (1-4). Use the number keypad.
• Press the Programming key .
• ‘SEARCHING’ and the symbol appear on the display.
•Asignal sounds once the selected base unit has been found.
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Notes :
• Before you can select a base unit, the base unit must be subscribed to the handset first.
• If ‘NOT SUB’ appears on the display, this means the selected base unit does not exist or the handset has
not been subscribed.
4.29 Barring outgoing calls
You can program the handsets to bar calls to certain telephone numbers so that for instance ‘00’
international numbers cannot be called. Up to 5 numbers (of max. 5 digits) can be barred.
To do this, do the following:
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘SETTING’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘BARRING’ appears on the display.
• Press the Programming key .
• ‘PIN’ appears on the display.
• Enter your PIN code
• Press the Programming key .
• ‘BAR NUM ’ appears on the display. You are in memory “1. _ _ _ _ _”.
• Press the Up or Down key to select one of the 5 memories.
• Enter the number (max. 5 digits) to be barred, e.g. 01486.
• Press the Programming key .
• ‘HS _ _ _ _ _’ (= number on the handset (1-5)) ‘01486’ (= the barred numbers) appear on
the display.
• Enter the numbers of the handsets from which the barred numbers cannot be called.
• e.g. Press the number key 2, 3 and 5. On the display, this will appear: HS _2 3_5 01486
These handsets can no longer dial numbers beginning with ‘01486’.
• Press the Programming key to confirm your selection.
Repeat the same procedure described above if you would like to bar other numbers (max. 5)!
4.30 Direct Call
By setting a Direct Call number, the phone will automatically take the line and dial out this
number. This function is useful to use the phone as a emergency phone.
4.30.1 To program the Direct Call number
• Press the Programming key
• Press the up or down key until ‘DIRECT’ appears on the display
• Press the Programming key
• If necessary, delete the existing number by pressing the Delete-key a few times
• Enter the direct number
• Press the Programming key
4.30.2 Turn the Direct Call function ON/OFF
To turn it ON:
• Press the Programming key
• Press the up or down key until ‘DIRECT’ appears on the display
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• Press the mute-key for 2s
• ‘DIRECT ON’ appears on the display
To turn if OFF:
- Quick press the Programming key twice
4.31 Default settings (reset) of the parameters
You can reset the standard (default) settings in the telephone. You need the PIN code to do this.
The default settings are:
Keypad: not locked
Key clicks: active
Speaker volume: level 3
Ringer melody: 1
Ringer volume : 5
Selection base unit: automatic
Flash time: 100ms
To restore the default settings, do the following:
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘SETTING’ appears on the display.
• Press the Programming key .
• Press the Up or Down key repeatedly until ‘RESET’ appears on the display.
• Press the Programming key .
• ‘PIN’ appears on the display.
• Enter your PIN code.
• Press the Programming key .
4.32 Complete Reinitialisation of the telephone
This function allows you to completely reinitialise the telephone without requiring your PIN
code. This will delete all Phone Book memory entries, all handsets will be removed, all default
settings will be restored and the default PIN code will be restored to ‘0000’.
Do the following:
• Disconnect the battery in the telephone.
• Keep the ‘*’ key pressed and reconnect the battery until the handset rings continually and
the display lights up. Release the ‘*’ button and press the Programming key .
• The handset finds the base unit and a signal sounds.
• Briefly press the ‘*’ key.
• ‘RESET ?‘ appears on the display.
• Press the Programming key to confirm your selection of disconnect the battery to
discontinue the procedure.
• ‘RESETTING‘ appears on the display and a long beep tone sounds.
• ‘NOT SUB‘ appears on the display. The handset is completely reinitialised.
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Afterwards, you must resubscribe all handsets as described in point 4.24! However you no
longer need to set the base unit to subscription mode, because this now happens automatically!
4.33 Setting the handset dialling mode
There are two types of dialling modes:
- DTMF/Tone dialling (the most common)
- Pulse dialling (for older installations)
To change the mode of numeration:
- Press the programming key
- Press the Up or Down key repeatedly until ‘SETTING’ appears on the display.
- Press the Programming key
- Press the Up or Down key repeatedly until ‘DIAL MODE’ appears on the display.
- Press the Programming key
- Select ‘TONE’ or ‘PULSE’ by means of the UP and Down key
- Press the Programming key to confirm
Note: The handset dialling mode is independent from the base (See 7.3)!! To change the dialling mode of
the base telephone you have to use the T/P switch at the bottom of the base.
5 CALLER ID/CLIP
(This service only works when you have a Caller ID/Clip subscription. Contact your telephone
company).
When you receive a call, the telephone number of the caller, the date and time appears on the
handset display. The telephone can receive calls in both FSK and DTMF. If the name is programmed in the Phone Book, the name in the Phone Book is displayed!
The telephone can store 30 calls in a Call List that can be reviewed later. The telephone never
stores the same call twice. When the memory is full, the new calls automatically replace the
oldest calls in the memory. The symbol on the display blinks if the call is not read or not
answered. If the Call List is empty and you press the Up key , three beep tones will sound.
You can view the information of an incoming call as follows:
• Press the Up key . The name (if sent by the network or present in the Phone Book memory)
of the caller, the sequence number of the call in the Call List, the date and time of the call
appear on the display.
• Press the Down key . The telephone number of the caller appears on the display.
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5.1. Setting the date and time
When you receive an incoming call and the date and time are not sent together with the
telephone number, this means that the date and the time will not be shown on the display. By
setting the date and time, they will be shown on the display, together with the telephone
number, every time a call comes in !
• Press the Programming key .
• Press the Up or Down key a few times until ‘SETTING’ appears on the display.
• Press the Programming key .
• ’DATE/TIME’ appears on the display.
• Press the Programming key again.
•When ‘YEAR’ appears on the display, enter the 2 last numbers of the year (00=2000,
01=2001, ...) and press the Programming key to confirm.
•When ‘MONTH’ appears on the display, enter the month (01=January, 02=February, ...) and
press the Programming key to confirm.
•When ‘DAY’ appears on the display, enter the day of the month and press the Programming
key to confirm.
•When ‘HOUR’ appears on the display, enter the current hour (in 24h format) and press the
Programming key to confirm.
•When ‘MINUTES’ appears on the display, enter the minutes and press the Programming key
to confirm.
The date and time are now set !
5.2 The Call List
The calls received are stored in the Call List (max. 30 numbers).
• Briefly press the Up key to view the most recent call.
• The name of the most recent caller appears on the display. If no name is available, ‘NO
NAME’ appears on the display.
• If it is a private number, ‘UNAVAL’ appears on the display.
• The date and time the call was received are linked to each call.
• Briefly press the Down key to view the telephone number of the call.
• Briefly press the Down key to browse other numbers on the list.
Notes :
• If neither the Up or Down key is pressed for 15 seconds, the telephone will return to standby mode.
• After a call is received, the number of the caller remains on the display for 15 seconds after the last ring.
• Caller ID is not available while you are on the line.
5.3 Calling a number from the Call List
• Press the Up key to go to the Call List
• Press the Up key to look up the desired call. Press the Down key to view the telephone
number.
• Once the number is on the display, press the Line key and the number is dialled automatically.
(The symbols and ‘EXT’ appear on the display and the call timer starts.)
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5.4 Storing a number from the Call List in the Phone Book
• Press the Up key to go to the Call List.
• Press the Up key to look up the desired number.
• Press the Phone Book key twice.
• ‘STORE’ appears on the display.
• The number is stored in the Phone Book. If the call was displayed without a name (NO
NAME), you can add a name to this number in the Phone Book afterwards
• The telephone returns to standby-modus.
5.5 Deleting numbers from the Call List
5.5.1 Deleting one number
• Press the Up key to go to the Call List.
• Press the Up key to find the call you would like to delete.
•Once this call appears on the display, press the Delete key .
• ‘DELETE?’ appears on the display.
• Press the Programming key to confirm your selection or the Delete key to cancel.
• The call is deleted and the next call appears on the display.
5.5.2 Delete all numbers
• Press the Up key to go to the Call List.
• Keep the Delete key pressed until ‘DELETE ALL’ appears on the display.
• Press the Programming key to confirm your selection or the Delete key to cancel.
• All calls are deleted.
6 VOICE MAIL INDICATOR
This function only works if you have the voice mail or phone mail service and if the network
sends this indication along with the caller ID (CLIP) information!
When you receive a new message in your voice mail system, the ‘ ’ icon will appear on the
display. Once you have listened to your messages, the ‘ ’ icon will disappear.
7 BASE TELEPHONE OPERATION
You can also make a telephone call by using the base station handsfree speakerphone.
7.1 Making a call
• Press the Handsfree base dialling key to take the line
• Press the numeric keys on the base to form a telephone number
• Press again the Handsfree base dialling key to end the telephone conversation
7.2 Adjusting the speaker volume
Press the ‘+’ or ‘-’ key during base handsfree conversation to adjust the speaker volume. If
the speaker volume is too loud there is the possibility that the speaker starts to oscillate (flute
tone). To avoid this, please lower the speaker volume.
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Caution: The handsfree communication is half duplex which means that if the person on the other side of
the line starts to speak, the microphone is muted, so the person can’t hear you at that time. Please try to
avoid speaking to each other at the same time.
Note: The handsfree speaker volume is different from the answering machine volume!!
7.3 Setting the dial mode for the base
You can set the base dialling mode in Pulse(P) or Tone/DTMF(T) by the switch at the bottom of
the base.
Caution: The base dialling mode is independent from the handset.
To set the handset dial mode please look at §4.34.
7.4 Transfer a call from base to handset
During base handsfree conversation you can transfer the call to any registered handset by
pressing the paging key . The line indicator LED will start to blink.
• You can take over the line by any registered handset when pressing the line-key .
•Or press the paging key again if you don’t want to transfer the call
Note: The handsets will not ring during transfer!!
7.5 Setting the base flash time
You can set the base flash time by the switch at the bottom of the base. You can set it in
100ms or 300ms.
Caution: The base flash time is different from the handset flash time. To set the handset flash time, please
refer to § 4.22.
8 ANSWERING MACHINE
The Butler 2455 has a built-in digital answering machine with a recording capacity of 11 min.
The answering machine can be operated remotely and features the possibility of recording two
outgoing messages (OGM 1 and OGM 2) (maximum of 2 min).
There are 2 possibilities:
-With OGM 1, the caller has the possibility to leave a message
-With OGM 2, only the outgoing message is given without the caller having the
opportunity to leave a message
The max. recording time for each incoming message = 2 min.
An internal voice will state various information, such as day and time of the call, as well as
settings such as VIP code, ringer tones .. The language of the internal voice is stated on the
packaging!
8.1. LED Display
The new message LED will flash if new messages have been received; the number of
flashes between each long pause indicates how many new calls have been recorded.
If the answering machine is switched off, the On-Off LED does not light.
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MEMORY FULL-LED is turned on when the internal memory is full and no new messages can be
recorded.
8.2 Base Key Functions
Note: - The
&
keys are at the bottom of the base
Key Stand-by mode During message
Press key briefly press key for 2 seconds play-back
1 Play OGM Record OGM Go to previous message
2 Playback messages None Pause
3
None Record memo Skip message
Set volume None Set volume
4 speech +ringing
5 Select OGM Switch On-Off Stop
6 Play VIP-code Set VIP-code None
7 Current number of Set numbers of None
ring tones ring tones
8 Playback Time Set date/time None
9
None Delete all messages Delete message or
delete OGM
8.3 Outgoing Messages
Two outgoing messages of 2 minutes can be recorded (OGM1 and OGM2).
•Outgoing message 1 for the answering function and possibility for callers to leave a
message.
•Outgoing message 2 for the answering function without allowing callers to leave a
messages on the machine.
8.3.1 Recording outgoing messages (OGM 1 or OGM 2)
• Press the -key to select the OGM.
•Avoice will playback the recorded OGM
• Press the -key for two seconds
• Record the outgoing message after the beep
• Press the Stop -key to stop recording.
Note: The recording cannot exceed 2 minutes. If no outgoing message is recorded, the prerecorded
outgoing message is used.
8.3.2 Playback the Outgoing Message
To check the outgoing message now set:
• Press the key.
Note: To stop playing the welcome note briefly press the Stop -key .
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8.3.3 Select outgoing message
• Press the key to switch between the 2 outgoing messages.
• The internal voice will confirm the set outgoing message.
Notes:
It is only possible to select an outgoing message if the answering machine is turned on.
If the memory is full, only outgoing message 2 can be selected (only answering without recording
messages)
8.3.4 Erasing the Outgoing Message
If you erase the outgoing message, the default message will be played ‘Please call later’ .
Erase the outgoing message as follows:
• Select the desired outgoing message by pressing the key.
• Press the key to play the outgoing message.
• Keep the key pressed down when the OGM is played back.
8.4 Turning Answering Machine On/Off
If the answering machine is on, the -LED will light up and the machine will
automatically pick up the line after a number of rings (see 'Setting Number of Rings').
• Press the key for 2 secs to switch on the answering machine. A voice confirms the setting
and says which outgoing message is active (OGM 1 or OGM 2).
• Press the key for another 2 secs to switch off the answering machine. A voice confirms
the setting.
Note: Even if the answering machine is off, the machine will automatically pick up after 10 rings in order to
enable remote activation (see 8.15 Remote operation)
8.5 Setting Number of Rings
The number of rings after which the answering machine will answer calls can be set from 2 – 9
and TS (Toll saver). The standard setting is 3 rings. In Toll saver mode, the machine will answer
after 5 rings if there are no new messages, and after 2 rings if there are new messages. If there
are no new messages and you call your machine to check your messages remotely (see 8.15
Remote operation), you can hang up after the 2nd ring. You do not need to pay connection
fees and you know that you do not have any new messages.
• Briefly press the key. A voice will state the current number of rings.
• Press the key for 2 secs to set the number of ringing tones.
• Press the or key to change the current number of rings.
• Confirm the setting by pressing the key. The current ring setting is confirmed by the
internal voice.
Notes:
• If you do not press any keys for 3 seconds, the machine will revert back to the answering machine menu,
without changing the settings.
• If there is a loss of power in the base, the number of rings will revert to 3.
8.6 Checking Number of Rings
• Press the key briefly.
• The internal voice will state the number of rings set.
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