Sony Corporation.
Graffiti, HotSync, Palm Modem, and Palm OS are registered trademarks, and the
HotSync logo and Palm are trademarks of Palm, Inc. or its subsidiaries.
Microsoft and Windows are registered trademarks of Microsoft Corporation.
MMX and Pentium are registered trademarks of Intel Corporation.
AvantGo, the AvantGo Client and the AvantGo logo are registered trademarks of
AvantGo, Inc.
generic media and gMedia are trademarks of generic media, inc.
TrueSync is a registered trademark of Starfish Software, Inc.
®
Adobe
and Adobe®Acrobat® Reader are trademarks of Adobe Systems
Incorporated.
QuickTime and the QuickTime logo are trademarks used under license. QuickTime
is registered in the U.S. and other countries.
All other trademarks are trademarks of their respective owners.
Notes
• Sony does not support third-party add-on applications. If you are having a problem with a thirdparty application, please contact the developer or publisher of that software.
• The illustrations in this manual may differ from the actual software.
• The explanation in this manual assume that you are familiar with the basic operations of
Windows®. For instructions on how to use your computer and operating system, please refer to
the respective manuals.
Before you start using your CLIE handheld, make sure to read the accompanying
End User License Agreement.
Index .............................................. 258
6
Page 7
Your CLIE handheld and its
accessories
❏ Personal Entertainment Organizer (1)
❏ Cradle (1)
❏ AC Adapter (1)
A dedicated plug is attached to each
model for the United Kingdom or
Continental Europe.
❏ Stylus (1)
❏ 8 MB Memory Stick (1)
❏ Protective Carrying Case (1)
7
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Manuals and CD-ROM
❏ Installation CD-ROM (1)
❏ Operating Instructions (1)
❏ Graffiti
®
Card (1)
❏ Graffiti Label (1)
❏ End User License Agreement (1)
❏ Other printed documents
How to remove the plug
The plug attached to the AC adapter of your CLIE handheld can be
removed. Pull the plug up firmly to remove it. Then replace it with the
appropriate one for the country you are in.
Note
Use your CLIE handheld only with the supplied AC adapter. To disconnect your CLIE
handheld completely from the mains voltage, unplug the AC adapter. Make sure that the
socket outlet is easily accessible.
8
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Using the online manuals
You will find the following online manuals (PDF*) on your computer after
installing Palm Desktop for Sony software. See also “Supplied software”
on page 177 for a brief description of the supplied software.
The supplied Sony software has Help files. The online help describes the
basic operations, and the functions of the software.
* PDF (Portable Document Format) files
xPEG-S300/E Online Manual (PDF) (this document)
Describes how to use the CLIE handheld in detail.
To open the manual
Open the “Manuals” - “Clie Handheld” folder, found under Windows
Explorer on the installation CD-ROM. Double-click the “S300E Online
Manual.pdf.” Copy on your hard disk if necessary.
xgMedia Operating Instructions (PDF)
Describes how to use the gMedia application that can play back movie files
on the CLIE handheld.
To open the manual
Open the “Manuals” - “gMedia” folder, found under Windows Explorer on
the installation CD-ROM. Double-click the “gMedia Manual.pdf.” Copy on
your hard disk if necessary.
xPictureGear Pocket Operating Instructions (PDF)
Describes how to use the PictureGear Pocket application that can play back
still images on the CLIE handheld.
To open the manual
Open the “Manuals” - “PictureGearPocket” folder, found under Windows
Explorer on the installation CD-ROM. Double-click the
“PictureGearPocket.pdf.” Copy on your hard disk if necessary.
xAvantGo Help (PDF)
Describes how to use the AvantGo software on the computer.
To open the manual
Open the “Manuals” - “AvantGo” folder, found under Windows Explorer
on the installation CD-ROM. Double-click the “AvantGo help.pdf.” Copy
on your hard disk if necessary.
xTrueSync Quick Start Guide (PDF)
Describes how to use the TrueSync software on the computer.
To open the manual
Open the “Manuals” - “TrueSync” folder, found under Windows Explorer
on the installation CD-ROM. Double-click the “truesync.pdf.” Copy on
your hard disk if necessary.
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Features
The Personal Entertainment Organizer (hereafter “CLIE handheld”)
functions as a personal digital organizer with features such as Date Book,
Address Book, To Do List, and Memo Pad. In addition to these functions,
the CLIE handheld also works as an information terminal, with an excellent
extended ability to connect to other devices such as personal computers.
The major features of the CLIE handheld are as follows:
Using the Memory Stick media
You can easily exchange data between the Memory Stick media and
Memory Stick compatible devices, such as computers using the “Memory
Stick Gate” application (see “Using Memory Stick media” on page 138).
You can also run the applications on the Memory Stick media
automatically using the “Memory Stick Autorun” application (see
“Launching an Application Automatically from the Memory Stick
(Memory Stick Autorun)” on page 153).
Using as a personal digital organizer
You can use your CLIE handheld as a personal digital organizer using the
following Personal Information Manager (PIM).
Using the Date Book
The Date Book lets you schedule appointments or activities associated with
a date, or date and time (see “Managing Schedules and Events (Date
Book)” on page 51).
Using the Address Book
The Address Book lets you keep personal information such as names,
addresses, telephone numbers, etc (see “Managing Addresses and Phone
Numbers (Address Book)” on page 73).
Using the To Do List
The To Do List lets you display a list of things to do as well as to prioritize
them (see “Managing Tasks and Things to Do (To Do List)” on page 94).
Using the Memo Pad
The Memo Pad lets you take notes or display the contents of text files (see
“Using the Memo Pad” on page 107).
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Using the Expense
The Expense lets you record expenses for business trips and personal
expenses (see “Managing Expenses (Expense)” on page 119).
Using the Calculator
The Calculator lets you perform general mathematical functions (see
“Using the Calculator (Calculator)” on page 134).
Beaming information (beaming between Palm OS PDA)
Your CLIE handheld is equipped with an IrDA (infrared) port that you can
use to beam information to another Palm OS handheld that is close by and
also has an IrDA port. You can exchange business cards, copy installed
applications, etc (see “Beaming information” on page 203).
Installing applications
In the factory configuration, your CLIE handheld comes with basic
applications, such as the Date Book, the Address Book, etc. In addition to
these applications, you can install add-on applications such as shareware
applications or freeware games which run on the Palm OS, to customize
your CLIE handheld in your own way (see “Installing Applications” on
page 177).
Synchronizing data with your computer
You can synchronize your data by connecting your CLIE handheld directly
to your computer with the cradle. This process is called HotSync. Your data
can be backed up on your computer constantly so that you can restore the
data after you perform a hard reset (see “Exchanging and Updating Data
Using HotSync Operations” on page 163).
Playing back moving pictures
You can play back moving pictures on the screen by using the combination
of the supplied “gMedia” application and the “PictureGear Lite” software
(see gMedia Operating Instructions).
Displaying still pictures with “PictureGear Pocket”
You can display still pictures on the screen by using the supplied
“PictureGear Pocket” application. You can also paste an associated picture
of a specified person by using the combination of the supplied Address
Book and the “PictureGear Pocket” application (see PictureGear Pocket
Operating Instructions).
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Designation and function of each
component
Front view of the CLIE handheld
1 Memory Stick Indicator
The indicator turns on when your CLIE handheld is accessing the Memory
Stick media.
2 Infrared Communication Port
Uses infrared technology to transmit data to and receive data from other
Palm OS handheld, and to perform HotSync operations.
See “Performing an infrared HotSync operation” on page 166 for more
information.
3 Jog Dial Navigator
Used to select and execute applications or items.
See “Using the Jog Dial navigator” on page 21 for more information.
4 Graffiti Writing Area
®
The area where you write letters and numbers using the Graffiti
See “Using Graffiti writing to enter data” on page 34 to learn how to write
Graffiti characters.
alphabet.
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5 Scroll Button
Displays text and other information that extends beyond the area of the
screen. Pressing the lower half of the scroll button lets you scroll down to
view information below the viewing area, and pressing the upper half of the
button lets you scroll up to view the information above the viewing area.
6 Memory Stick Slot
Insert the Memory Stick media into this slot.
7 Power Button
Used to turn the CLIE handheld on or off.
Also, pressing this button for longer than 2 seconds turns the back light on
or off.
8 Screen
Displays the applications and information stored on your CLIE handheld. It
is touch-sensitive and responds to the stylus.
9 Application Buttons
Activate the individual applications that correspond to the icons on the
buttons:
Date Book, Address Book, To Do List, and Memo
Pad.
z
If your CLIE handheld is turned off, pressing any application button activates the
CLIE handheld and opens the corresponding application.
Note
All connectors are SELV (Safety Extra Low Voltage) according to EN60950.
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Using the protective carrying case
Put the supplied protective carrying case on the CLIE handheld as
illustrated here.
z
Please remove the protective carrying case from the CLIE handheld while the CLIE
handheld is placed on the cradle or connected to the AC adapter.
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Rear view of your CLIE handheld
1 Stylus
Used to tap icons and buttons on the screen, or to enter characters.
See “Using the stylus” on page 19 for more information.
2 Reset Button
Under normal use, you should not have to use this button.
See “Resetting your CLIE handheld” on page 251 for more information.
3 Interface Connector
Used to connect to the cradle, or the AC adapter.
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Cradle
1 Interface Connector
The interface connector is used to connect your CLIE handheld.
2 HotSync Button
Data stored on your CLIE handheld can be synchronized with the data
saved on a computer.
See “Exchanging and Updating Data Using HotSync Operations” on page
163 for more information.
3 Cradle Indicator
When you connect the AC adapter to the cradle and place the CLIE
handheld on the cradle, this indicator turns green and charging starts.
4 AC Adapter Connector
This connector is used to connect an AC adapter.
5 USB Connector
You can connect your CLIE handheld to a computer via the USB
connector.
Note
All connectors are SELV (Safety Extra Low Voltage) according to EN60950.
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Screen
1 Battery Status Indicator
Displays the status of the battery.
2 Home Icon
Tap this icon to view the Application Launcher with a list of applications.
3 Menu Icon
Tap this icon to view a menu of the current application.
4 Contrast Adjustment Icon*
Tap this icon to adjust the contrast on the CLIE handheld screen.
*If the digitizer preferences are not set correctly, this screen does not
appear. Please set the preferences correctly.
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5 Application Icon
Tap this icon to select and launch an application.
6 Scroll Bar
Drag this bar to scroll the screen.
7 Calculator Icon
Tap this icon to open the Calculator.
8 Find Icon
Tap this icon to open the “Find” screen.
9 Graffiti Writing Area
This area is for hand-written entries with Graffiti text.
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Using the stylus
With the CLIE handheld, you can use the supplied stylus to enter characters
or specify an application you want to execute.
Taking out the stylus
The stylus is stored on the back side of your CLIE handheld. Pull it out as
needed when using the CLIE handheld.
Take out the stylus
In order to avoid losing the stylus, always put it back into its holder on the
CLIE handheld after use.
Tapping
When entering characters via the screen keyboard, or when specifying the
application you want to execute, slightly press the button or icon with the
stylus.
Slightly press (tap) on the screen
This action of “slightly pressing the screen with the stylus” is called
“tapping.”
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Dragging
Just as you use a mouse pointer to drag an item on your computer’s screen,
you can drag an item on your CLIE handheld screen by slightly touching
the item with the stylus and moving the stylus along the screen surface.
Touch the item on the screen with the
stylus and move it along the screen
surface (drag).
Examples of dragging:
By dragging the scroll bar, you can view the portion of data that is not
displayed on the screen.
When selecting multiple characters, move the stylus along the characters.
The characters included in the area are selected together.
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Using the Jog Dial navigator
The CLIE handheld has a Jog DialTM navigator.
The CLIE handheld is also designed to allow all major operations to be
performed using only the Jog Dial navigator. This means that you can use
your CLIE handheld without using the stylus.
The icons of the applications which can be
operated by the Jog Dial navigator are
indicated with the
Rotating the Jog Dial navigator
You can rotate the Jog Dial navigator to select various items in succession
or to select an application and start it.
What you can do by rotating the Jog Dial navigator differs depending on
the application you are using. For details, refer to the instructions for each
application.
symbol.
symbol
Pressing the Jog Dial navigator
To determine the item selected by rotating the Jog Dial navigator, or to
execute the selected application, press the Jog Dial navigator.
What you can do by pressing the Jog Dial navigator differs depending on
the application you are using. For details, refer to the instructions for each
application.
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Before Use
Charging the CLIE Handheld
Charging with the cradle .................................................................................. 23
Charging directly from the power supply......................................................... 23
Connecting the CLIE Handheld to Your Computer
What you can do with the CLIE handheld in combination with your computer ... 24
Installing the Palm Desktop for Sony software ................................................ 25
Before you use the CLIE handheld for the first time, make sure to charge it.
Connect the supplied cradle of the CLIE handheld to an AC adapter.
Charging starts automatically when you put your CLIE handheld on the
cradle. Charging your CLIE for the first time takes about three hours.
Subsequent charges (on a frequent basis) will require less time.
To the wall outlet
Put your CLIE
handheld on
the cradle
When the CLIE handheld is placed on the cradle, the indicator on the cradle
turns on and charging starts.
Charging directly from the power
supply
You can also charge the CLIE handheld by connecting the supplied AC
adapter directly to it.
Before Use
To the wall outlet
When the AC adapter is connected to the CLIE handheld, the battery status
indicator
To remove the AC adapter
from the CLIE handheld
appears.
Connect the AC adapter to
the interface connector of
the CLIE handheld
Pinch both sides of the
connector and pull it out
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Connecting the CLIE Handheld to Your Computer
What you can do with the CLIE
handheld in combination with your
computer
You can use the Palm Desktop for Sony software to use many functions of
the CLIE handheld applications on your computer.
You can also use the HotSync feature to easily synchronize data between
the CLIE handheld and your computer.
Using the same CLIE handheld application on your computer
You can copy and edit data from the Date Book, Address Book, To Do
List, Memo Pad, and Expense on your computer.
You can also print the Date Book, Address Book, To Do List, Memo Pad,
and Expense data using the printer connected to the computer.
Synchronizing data between the CLIE handheld and your
computer (HotSync)
You can back up the data of the Date Book, Address Book, etc. stored on
the CLIE handheld to your computer.
Using data created with Windows applications on the CLIE
handheld
You can convert the data created with Windows applications on your
computer to transfer them to your CLIE handheld. You can also import the
data from your CLIE handheld in Windows applications.
Before Use
The following data formats can be imported from the CLIE
handheld to the Palm Desktop for Sony software.
• Comma/Tab-delimited text (*.csv, *.tab, *.tsv)
• Text (*.txt)
• Palm Desktop for Sony software’s Date Book archive (*.dba)
• Palm Desktop for Sony software’s Address Book archive (*.aba)
• Palm Desktop for Sony software’s To Do List archive (*.tda)
• Palm Desktop for Sony software’s Memo Pad archive (*.mpa)
• Palm Desktop for Sony software’s Expense archive (*.exa)
See the Palm Desktop for Sony online Help for more information about
importing.
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Installing the Palm Desktop for Sony
software
Computer system requirements
To install and operate the Palm Desktop for Sony software, your computer
system must meet the following requirements:
• OS: Microsoft
2000 Professional/Windows® Millennium Edition
• Display: High Color or more (640 x 480 pixels or more/800 x 600 pixels
or more recommended)
• CD-ROM drive
• Mouse or similar pointing device
• USB connector
Note
Users of Windows® 2000 Professional must be logged on as Administrator in order to
install the software.
®
Windows® 98/Windows® 98 Second Edition/Windows
Before Use
®
Installing the Palm Desktop for Sony software
Notes
• Before installing the Palm Desktop for Sony software, do not connect the cradle to a
USB connector on the computer. The installation of the software might not be
performed correctly.
• If the Palm Desktop software is already installed on your computer, please uninstall the
Palm Desktop software and install the Palm Desktop for Sony software.
1 Exit all applications running on Windows
You should quit all applications that automatically run at startup, such
as fax communication software, anti-virus tool, screen saver, and the
Microsoft
®
Office shortcut bar.
®
.
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2 Insert the Installation CD-ROM into the CD-ROM drive of the
computer.
The installer menu appears.
3 Click “Install Palm Desktop for Sony.”
The Palm Desktop for Sony software installation begins.
Follow the instructions shown on the screen.
4 Fill in the customer registration following the instructions
shown on the screen.
You need Internet access for the online customer registration.
Connecting the CLIE handheld to the computer
1 Connect the USB connector on the cradle to a USB
connector on the computer.
Before Use
To the wall
outlet
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2 Place the CLIE handheld on the cradle, so that your
computer recognizes the CLIE handheld.
3 Press the HotSync button on the cradle.
The “USB Driver Installation Wizard” appears and the driver is
installed. Follow the instructions on the screen.
Before Use
The driver installation screen appears. Follow the instructions on the
screen to install the driver.
When the installation is finished, you can synchronize your data
between the CLIE handheld and your computer (HotSync).
Note
Do not simply copy the Palm Desktop for Sony software files to your computer’s hard
disk. You must use the installer to place the files in their proper locations and to
decompress them.
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Customer registration
If you do not fill out the customer registration soon after installing the Palm
Desktop for Sony software, follow the instructions below to complete the
registration.
1 Click the “CLIE handheld Registration” icon on the Windows
Turn on your CLIE handheld and perform the initial settings required for
operation. You can familiarize yourself with your CLIE handheld by
following this procedure.
1 Press the CLIE handheld power button.
Your CLIE handheld is turned on, and the “Welcome” screen appears.
After a while, the “Setup” screen appears.
2 Take out the Stylus, and tap anywhere on the screen.
A “Setup” screen appears, which corrects the displacement between
the tapped location and the display on the screen.
Basic Operations
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3 Tap anywhere on the screen.
4 Tap the center of the displayed marks.
Note
If the digitizer is not configured correctly, problems may occur. For example, the
scroll bar may not operate properly, or “tapping” may not produce the result you
want.
If tapping is not recognized correctly, please re-configure the digitizer from the
beginning.
See “Changing the digitizer preferences” on page 232 for more information on
setting the Digitizer.
When the adjustment has been complete, a screen for setting time and
date appears.
Basic Operations
5 Tap the area surrounded by the “Set Time” box.
The “Set Time” screen appears.
6 Tap or to set the time display to the current time.
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7 Tap the box which displays minutes, then set the minute
display to the current time.
8 Tap “OK.”
The current time is set correctly, and the display returns to the time/
date setup screen.
9 Tap the area surrounded by the “Set Date” box.
The “Set Date” screen appears.
10 Tap or next to the year at the top of the screen to change
the year.
11 Tap the current month, then tap the current date.
The date is set correctly, and the display returns to the time/date setup
screen.
12 Tap “Next.”
The “Enter Data” screen appears.
Basic Operations
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13 Tap “Done.”
The initial settings are complete, and the Applications Launcher
appears.
Your CLIE handheld is now ready for use.
Basic Operations
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Entering Data
Using Graffiti writing to enter data
You can use Graffiti writing commands to create letters, numbers,
punctuation, and symbols. The Graffiti writing strokes include all letters,
numbers, and symbols found on a standard keyboard.
Writing Graffiti characters
Graffiti writing includes any character you can type on a standard
keyboard. The Graffiti strokes closely resemble the uppercase letters of the
regular alphabet, which makes Graffiti writing easy to learn.
There are four basic keys to successful with Graffiti writing:
• If you draw the character shape exactly as shown in the tables later in this
chapter (like the shapes shown in the following diagram), you achieve
100% accuracy.
Basic Operations
• The heavy dot on each shape shows where to begin the stroke. Certain
characters have similar shapes, but different beginning and end points.
Always begin the stroke at the heavy dot (you should not create the
heavy dot; it is only there to show you where to begin the stroke).
• Most characters require only a single stroke. When you lift the stylus
from the Graffiti writing area, your CLIE handheld recognizes and
displays the text character immediately. To accomplish single strokes,
some Graffiti strokes are portions of the regular alphabet equivalents.
• The Graffiti writing area is divided into two parts: one for writing letters
of the alphabet and one for writing numbers. The small marks at the top
and bottom of the Graffiti writing area indicate the two areas.
Write letters here
Write numbers here
Division marks
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To write Graffiti letters
1 Tap the screen where you want your text to go.
Note
You need to tap above the Graffiti writing area, and you must see a flashing cursor
before you write the text.
2 Use the tables on the following pages to find the stroke
shape for the letter you want to create. For example, the
stroke shown below creates the letter “n.”
Note
There are two different stroke shapes available for some letters. For these letters,
choose the one that is the most convenient for you.
Lift stylus here
Start stroke
at heavy dot
As you will see later, you use the same shape to create both the
uppercase and lowercase version of a letter.
Basic Operations
3 Position the stylus in the left-hand side of the Graffiti writing
area.
Position the
stylus
4 Start your stroke at the heavy dot and draw the stroke shape
as it appears in the tables.
5 Lift the stylus from the screen at the end of the stroke shape.
When you lift the stylus from the screen, your CLIE handheld
recognizes your stroke immediately and prints the letter at the insertion
point on the screen.
As soon as you lift the stylus from the screen, you can begin the stroke
for the next character you want to write.
Note
You must begin the character strokes in the Graffiti writing area. If you do not make
Graffiti strokes in the Graffiti writing area, your CLIE handheld does not recognize
them as text characters.
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z
When using Graffiti writing, keep these tips in mind:
• Accuracy improves when you write large characters, you should draw strokes that
nearly fill the Graffiti writing area.
• To delete characters, simply set the insertion point to the right of the character you
want to delete and make the backspace stroke (a line from right to left) in the
Graffiti writing area.
• Write at natural speed. Writing too slowly can generate recognition errors.
• Do not write on a slant. Vertical strokes should be parallel to the sides of the
Graffiti writing area.
• Press firmly with the stylus.
The Graffiti alphabet
Draw Graffiti letters according to the following alphabet.
LetterStrokes
Basic Operations
LetterStrokes
A
B
C
D
E
F
G
H
I
J
K
N
O
P
Q
R
S
T
U
V
W
X
L
M
Y
Z
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Space
Backspace
Carriage
PeriodTap twice.
Return
Writing capital letters
You can make capital letters with the same stroke shapes as the basic
alphabet characters. To make capital letters, you must first “shift” to caps
— just as you press the Shift key on a keyboard — and then write the
character strokes.
Note
Graffiti writing includes a feature that automatically capitalizes the first letter when
you create a new sentence or a new record (by tapping “New” or a blank line).
To draw the first letter of a word as a capital letter:
• Use the Caps Shift stroke:
Caps
Shift
z
When Caps Shift is active, an “up arrow” symbol appears in the lower-right corner
of the screen. If you accidentally activate Caps Shift, backspace will cancel it.
Caps Shift
Basic Operations
To enter only capital letters (Caps Lock):
• Use the Caps Lock stroke:
Caps
Lock
z
When Caps Lock is active, an underlined “up arrow” symbol appears in the lowerright corner of the screen. To return to lowercase, make the Caps Shift stroke again.
Caps Lock
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Writing numbers
Writing numbers with Graffiti writing is similar to writing letters of the
alphabet, except that you make the character strokes on the right-hand side
(numbers side) of the Graffiti writing area.
NumberStrokes
0
1
2
3
4
NumberStrokes
5
6
7
8
9
Writing punctuation marks
Graffiti writing can create any punctuation symbol that you can enter from
a standard keyboard. All punctuation marks begin with a single tap on the
Graffiti writing area. When you make this tap, you activate the Punctuation
Shift and a dot appears to show it is active. The next stroke you make with
the stylus creates a punctuation mark.
Punctuation shift
Basic Operations
Note
When Punctuation Shift is active, you can make a symbol stroke anywhere in the
Graffiti writing area (the letters or numbers side).
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SymbolStroke
SymbolStroke
Period
.
Comma
,
Apostrophe
‘
Question
?
Exclamation
!
Additional Graffiti punctuation
Dash
—
Left
Parenthesis
(
Basic Operations
Right
Parenthesis
)
Slash
/
Dollar
$
Writing symbols and extended characters
All symbols and extended characters begin with the stroke in the Graffiti
writing area of your CLIE handheld:
Symbol
Shift
When the Symbol Shift is active, a slanted shift symbol appears in the
lower-right corner of the screen. The next stroke that you make, creates the
symbol or extended character.
Symbol Shift
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•
+
:
×
,
==c
ƒ
,
,
,
,
Y
∅
?
,
Writing accented characters
To create accented characters, draw the stroke which is normally used to
create the letter, followed by an accent stroke. Graffiti writing then adds the
accent to the letter.
For example, the following diagram shows the strokes required to draw an
accented “e.”
Accent strokes
a a a a a a
.
!
Basic Operations
Using these accent strokes, you can write the following accented letters:
àáâãäåèéêìíîïòóôõöùúûüÿ´y ñ
Additional non-English characters
You can write the following characters without any special punctuation or
shifting modes:
Note
You must write these non-English characters on the left side of the Graffiti writing area.
c
æ
Using navigation strokes
In addition to character symbols, Graffiti writing includes special strokes
that you can use to navigate within the text or fields in your applications.
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CommandStroke
Move cursor right
Move cursor left
Previous field
(Address Book only)
Next Field
(Address Book only)
Open Address Record
(Address Book only)
Using Graffiti ShortCuts
Graffiti ShortCuts make entering commonly used words or phrases quick
and easy. ShortCuts are similar to the Glossary or Autotext features of
some word processors.
Graffiti writing comes with several predefined ShortCuts, and you can also
create your own. Each ShortCut can represent up to 45 characters.
For example, you might create a ShortCut for your name, or for the header
of a memo.
To use a ShortCut, draw the ShortCut stroke followed by the ShortCut
characters. When you draw the ShortCut stroke, the ShortCut symbol
appears at the insertion point to show that you are in ShortCut mode.
Basic Operations
ShortCut
Your CLIE handheld includes the following predefined Graffiti ShortCuts:
EntryShortCut
Date stampds
Time stampts
Date / time stampdts
Meetingme
Breakfastbr
Lunchlu
Dinnerdi
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Using the on-screen keyboard
You can open the on-screen keyboard anytime you need to enter text or
numbers on your CLIE handheld. Note that you cannot enter Graffiti
characters while using the on-screen keyboard.
To use the on-screen keyboard:
1 Open any application (such as Memo Pad).
2 Tap any record, or tap “New.”
3 Tap “a” to open the alphabetic keyboard, or tap “1” to open
the numeric keyboard.
Tap here for numeric keyboard
Tap here for alphabetic keyboard
Basic Operations
4 Tap the characters to enter text and numbers.
Note
The on-screen keyboard also includes a dialog box for international characters. You
can switch among the three dialog boxes at any time to enter the exact text you need.
5 After you have finished, tap “Done” to close the on-screen
keyboard and place the text in the record.
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Using your computer keyboard
If you have a lot of data to enter, or prefer to use the computer keyboard,
you can use Palm™ Desktop for Sony software or any supported PIM to
enter information. You can then perform a HotSync
synchronize the information on your computer with the information on your
CLIE handheld. All the main applications on your CLIE handheld are also
available on the Palm Desktop for Sony software and in most PIMs, so you
do not need to learn different applications.
Refer to the Palm Desktop for Sony online Help for more information on
entering data on your computer.
®
operation to
Importing data
If you have data stored in applications, such as spreadsheets and databases,
or if you want to import data from another handheld, you can transfer the
data to your CLIE handheld without having to key it in manually. Save the
data in one of the file formats listed below, import it into the Palm Desktop
for Sony software, and then perform a HotSync operation to transfer the
data to your CLIE handheld.
Basic Operations
Palm Desktop for Sony software can import data in the following file
formats:
• Comma delimited (.csv, .txt): Address Book and Memo Pad only
• Tab delimited (.tab, .tsv, txt): Address Book and Memo Pad only
• CSV (Lotus Organizer 2.x/97 Mapping): Address Book only
• Date Book archive (.dba)
• Address Book archive (.aba)
• To Do archive (.tda)
• Memo Pad archive (.mpa)
Archive formats can only be used with the Palm Desktop for Sony
software. Use the archive file formats to share information with other
people who use a Palm OS platform handheld or to create a copy of the
important information held in the Palm Desktop for Sony information.
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To import data
1 Open the Palm Desktop for Sony software.
2 Click the application into which you want to import data.
3 If you are importing records that contain a field with category
names, do the following:
Select “All” in the “Category” box.
Make sure that the same categories that appear in the imported file also
exist in the application. If the categories do not exist, create them now;
otherwise, the records are imported into the “Unfiled” category.
4 From the “File” menu, choose “Import.”
5 Select the file you want to import.
6 Click “Open.”
7 To import data into the correct Palm Desktop for Sony fields,
drag the fields in the left-hand column so that they are
opposite the corresponding imported fields on the right.
Basic Operations
8 If you do not want to import a field, deselect the check box
for that field.
9 Click “OK.”
The imported data is highlighted in the application.
10 To add the imported data to your CLIE handheld, perform a
HotSync operation.
See the Palm Desktop for Sony online Help for more information on
importing and exporting data.
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Managing applications
This chapter explains how to switch between applications on the CLIE
handheld, how to personalize application settings, and how to categorize
applications into related groups.
Using the Applications Launcher
The Applications Launcher displays all the available applications on the
CLIE handheld by default. You can also display selected applications by
arranging them into categories.
To open the Applications Launcher
Tap the Home icon.
Home icon
Selecting applications
The CLIE handheld is equipped with a variety of applications. All the
applications installed on the CLIE handheld appear in the Applications
Launcher.
As well as offering you a way to open applications, the Applications
Launcher displays the current time, battery level, and application category.
Basic Operations
To open an application, choose from the following options
• Tap the Home icon , then tap the icon of the application you want to
open. If you have many applications installed on the CLIE handheld, tap
the scroll bar to see all the available applications.
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• Tap the Home icon , then rotate the Jog Dial to select the
application. Push the Jog Dial to launch the selected application.
• Press an application button
display the selected application immediately.
To switch between applications
Tap the Applications icon or press an application button on the front panel
of the CLIE handheld. The CLIE handheld automatically saves your work
in the current application and displays it when you return to that
application.
, , or on the front panel to
Categorizing applications
The category feature enables you to manage the number of application
icons that appear on-screen in the Applications Launcher. You can assign
an application to a category and then display a single category or all your
applications.
To categorize an application
1 Tap the Home icon , on the front of the CLIE handheld.
Basic Operations
2 Tap the Menu icon .
3 From the “App” menu, tap “Category.”
4 Tap the drop-down list next to each application.
z
To create a new category for an application, tap “Edit Categories” from the application’s
drop-down list. Tap “New,” enter the category name, then tap “OK” to add the category.
Tap “OK.”
5 Tap “Done.”
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To display applications by category
1 Tap the Home icon on the front of the CLIE handheld.
2 Do one of the following:
• Tap the Home icon repeatedly to scan through all the
categories.
• Tap the drop-down list in the upper-right corner of the screen; then
tap the category you want to display.
• Push the Jog Dial repeatedly.
Changing the Applications Launcher display
By default, the Applications Launcher displays applications as icons. As an
alternative, you can display applications in a list format.
To change the view of applications
1 Tap the Home icon on the front of the CLIE handheld.
2 Tap the Menu icon .
3 Tap “Options,” then tap “Preferences.”
Basic Operations
4 Tap the “View By” drop-down list and select “List.”
5 Tap “OK.”
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To display the last-selected category of applications
1 Tap the Home icon .
2 Tap the Menu icon .
3 Tap “Options,” then tap “Preferences.”
4 In the “Preferences” dialog box, tap the “Remember Last
Category” check box.
5 Tap “OK.”
Each time you return to the Applications Launcher, the last category of
applications you selected, is displayed.
If you do not select the “Remember Last Category” check box, all
applications are displayed when you select the Applications Launcher.
Basic Operations
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Using Basic Applications
Managing Schedules and Events (Date Book)
What you can do with the Date Book............................................................... 51
Changing the date of an Expense item ...........................................................123
Adding detailed information to an Expense item ........................................... 125
Printing an Expense report .............................................................................127
Changing the currency and symbols display .................................................. 129
Expense menu commands ..............................................................................133
Using the Calculator (Calculator)
Calculating with the Calculator ...................................................................... 134
Calculator menu commands ...........................................................................136
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Managing Schedules and Events (Date Book)
What you can do with the Date Book
The Date Book lets you quickly and easily schedule appointments or any
activity associated with a date or date and time. When you open the Date
Book, the current date and a list of working hours for a standard business
day are displayed.
Use the Date Book to:
• Schedule events: timed events which have both times and dates; untimed
events, for example, birthdays or anniversaries; repeated events, such as a
weekly meeting held on the same day at the same time; continuous
events, such as a vacation or three-day conference; and all day events,
which reflect the default hours of a day as set by the user.
• Display your schedule in different ways: by Day, Week, Month, or
Agenda view.
• Set an alarm to hear a reminder sound at a set time ahead of the
scheduled appointments.
• Attach notes to events to describe or clarify the Date Book entries.
• Rearrange or delete events from your schedule.
To open the Date Book
Press the Date Book button on the
front panel.
“Today’s schedule” appears. The date is
displayed in the upper-left corner of the
screen.
z
Press the Date Book button repeatedly to scan
through the Day, Week, Month, and Agenda views.
The Date Book views are displayed in the lower-left
corner of the screen.
Using Basic Applications
Date Book button
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Scheduling events
You can use the Date Book to keep a day’s range of events. When you start
the Date Book, it initially displays a screen showing the working time slot
for the day. When you make a plan, its details are displayed to the right of
the time and the time slot is automatically set to 1 hour.
You can also make plans, such as birthdays, holidays, and anniversaries, in
which only the date is fixed but neither start nor end times are set. The
untimed events appear at the top of the Date Book screen marked with a
symbol.
To schedule a timed event for the current date
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 With the current day selected, tap the line to the right of the
time that corresponds to the start of the event.
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3 Enter a description of the event.
You can enter up to 255 characters in length.
4 If the event is one hour long, go to Step 7.
If the event is longer or shorter than one hour, tap directly on the time
to open the “Set Time” dialog box.
5 Set the duration of the event as follows:
• Tap the time columns in the “Set Time” dialog box to set the “Start
Time:”. Tap “End Time:” then tap the time columns to set the “End
Time.”
• Tap “All Day” if the event lasts all day. (The default hours of a
standard business day are set by the user, and may be changed using
the “Preferences” command in the Date Book application.)
Using Basic Applications
6 Tap “OK.”
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7 Tap a blank area on an edge of the screen to deselect the
event.
Note
If an event has the same start and time, the time is only displayed once.
z
You can open the “Set Time” dialog box (to select a start time) by making sure no event
is selected, and then writing a number on the number side of the Graffiti writing area.
To schedule a timed event for another date
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 Select the date in one of the following ways:
(A) Tap the day of the week on top of the “Date Book” screen.
To move to another week, tap a scroll arrow shown on both sides of the
day of the week area.
(B) Tap “Go To.”
The “Go to Date” dialog box appears. Specify the year, month and day.
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3 Perform the step of “To schedule a timed event for the
current date” on page 52.
z
In the “Go to Date” dialog box, you can also use the scroll button on the front panel to
scroll forward or backward one month at a time.
To schedule an untimed event
1 Select the date for the event as described in “To schedule a
timed event for another date” on page 54.
2 Tap “New.”
3 Tap “No Time,” so that no start or end times are defined for
the new event.
4 Enter a description of the event.
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5 Tap a blank area on the screen to deselect the untimed
event.
z
You can create a new untimed event by making sure no event is selected and then writing
letters in the Graffiti writing area. When you start writing, the untimed event appears at
the top of the screen.
Changing a timed event to an untimed event
1 Tap the time of the event in the Date Book screen.
The “Set Time” screen appears.
2 Tap “No Time.”
Scheduling repeated or continuous events
The “Repeat” function lets you schedule events that recur at regular
intervals or extend over a period of consecutive days.
Example of repeated or continuous events
Repeated events include a birthday or a weekly guitar lesson that falls on
the same day of the week and the same time of day. Continuous events can
include a business trip or a vacation.
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 Tap in the description of the event.
Using Basic Applications
3 Tap “Details.”
The “Event Details” dialog box appears.
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4 Tap “Repeat.”
The “Change Repeat” dialog box appears.
5 Tap either “Day,”“Week,”“Month,” or “Year” to set how often
the event repeats.
For a continuous event, tap “Day.”
6 Enter a number that corresponds to how often you want the
event to repeat on every line.
For example, if you select “Month” and enter the number 2, the event
repeats every other month.
7 If you tapped “Day” in Step 5, tap “End on,” and from the
drop-down list, tap “Choose Date.”
The “Ending On” screen appears. Select the ending day in the screen.
Using Basic Applications
8 Tap “OK.”
The Date Book screen appears.
Make sure that
is displayed to the right of the Date Book item.
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About scheduling repeated or continuous events
• If you change the start date of a repeated event, your CLIE handheld
calculates the number of days you moved the event by. Your CLIE
handheld then automatically changes the end date to maintain the
duration of the repeated event.
• If you change the repeat interval (e.g., daily to weekly) of a repeated
event, past occurrences (prior to the day on which you change the setting)
are not changed, and your CLIE handheld creates a new repeated event.
• If you change the date of an occurrence of a repeated event (e.g., from
January 14 to January 15) and apply the change to all occurrences, the
new date becomes the start date of the repeated event. Your CLIE
handheld adjusts the end date to maintain the duration of the event.
• If you change other repeat settings (e.g., time, alarm, private) of a
repeated event and apply the change to all occurrences, your CLIE
handheld creates a new event. The start date of this new event is the day
on which the setting has been changed. Past occurrences (prior to the day
of the changed) are not changed.
• If you apply a change to a single occurrence of repeated event (e.g.,
time), that occurrence no longer shows the “Repeat” icon.
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Changing the Date Book view
The events you create in the Date Book can be easily displayed and
checked.
1 Press the Date Book button on the front panel.
The “Date Book” starts and displays the events of the day.
2 Rotate the Jog Dial to view the events for the previous or
following day.
You can advance or retrace the schedule display one day at a time.
Displaying the Date Book views
In addition to displaying the time for a specific day, you can also display a
whole week, a month, or an agenda. You can also display the current time.
Press the Jog Dial while no event is selected.
Each press of the Jog Dial takes you through the daily calendar, weekly
calendar, monthly calendar, schedule for the day, and daily calendar.
Using Basic Applications
z
You can also select the Date Book view by tapping an icon in the “Date Book” screen.
Click one of the following icons to display the corresponding calendar view:
• : Day view
• : Week view
• : Month view
• : Agenda view
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Working in Week view
Week view displays a calendar of your events for an entire week. This view
lets you quickly review your appointments and available time slots. In
addition, the graphical display helps you spot overlaps and conflicts in your
schedule.
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 Press the Jog Dial.
The Week view appears. This screen shows the untimed events or
available time slots.
3 Rotate the Jog Dial to select the day you want to review.
4 Press the Jog Dial.
The contents of the selected event appear.
z Tips for using Week view
• To reschedule an event while you are in Week view, tap and drag the event to a
different time or day.
• Tap a blank time on any day to move to that day and have the time selected for a new
event.
• Tap any day or date that appears at the top of the Week view to move directly to that
day without selecting an event.
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• The Week view displays the time span defined by the Start Time and End Time in the
Date Book Preferences settings. If you have an event before or after this time span, a
bar appears at the top or bottom of that day’s column. Use the on-screen scroll arrows
to scroll to the event.
Spotting event conflicts
An event conflict (time overlap) appears in the Week view as overlapping
time bars and in the Day view as overlapping brackets to the left of the
conflicting times.
Working in Month view
The Month view screen shows which days have events scheduled. Dots and
lines in the Month view indicate events, repeating events, and untimed
events.
Using Basic Applications
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 Press the Jog Dial twice.
The Month view appears.
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3 Rotate the Jog Dial to select the day you want to review.
Rotating the Jog Dial allows you to select the next day.
4 Press the Jog Dial.
The contents of the selected day appear.
z Tips for using the Month view
• Tap a day in the Month view to display that day in the Day view.
• Tap the scroll arrows in the upper-right corner to move forward or backward a
month.
• Tap “Go To” to open the “Go to Date” dialog box to select a different month.
• Use the scroll buttons on the front panel of your CLIE handheld to move between
months. Press the upper half of the scroll button to display the previous month, and the
lower half of the scroll button to display the next month.
Working in Agenda view
The Agenda view lets you view appointments, untimed events, and To Do
List items in one screen. Although it is primarily a viewing option, you can
also use the Agenda view to mark the completed To Do List items.
1 Press the Date Book on the front panel.
Using Basic Applications
2 Press the Jog Dial three times.
The Agenda view appears.
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zTips for using the Agenda view
• Tap any appointment while in Agenda view to display the Day view of the
appointment.
• Mark the completed To Do List items, in the Agenda view, or tap a description of an
item to go directly into the To Do List application.
Changing Date and Time view
The Date Book lets you see the current time.
Tap and hold the date in the title bar of the Date Book.
The current time appears.
When you release the stylus, the menu bar appears. If you want to avoid
displaying the menu when releasing the stylus, drag the stylus away from
the date indication when the time appears.
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Editing the events created in the
Date Book
You can easily edit existing events you created in the Date Book.
Changing a time for an event
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 Tap the event you want to edit.
3 Tap “Details.”
The “Event Details” dialog box appears.
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4 Tap “Time.”
The “Set Time” dialog box appears.
5 Tap the time columns in the “Set Time” dialog box to set the
“Start Time.”
6 Tap the time columns to set the “End Time.”
7 Tap “OK.”
Using Basic Applications
8 Tap “OK” in the “Event Details” dialog box.
Changing a date for an event
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 Tap the date of the event you want to change.
3 Tap “Details.”
The “Event Details” dialog box appears.
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4 Tap “Date.”
The “Set Date” dialog box appears.
5 Specify the due date using one of the following ways:
Specify the year, month, and day in the calendar.
6 Exit this area by either selecting “Today,” or by tapping a day
of a month.
7 Tap “OK” in the “Event Details” dialog box.
Using Basic Applications
Setting an alarm
You can express the alarm settings in minutes, hours or days. When you set
an alarm, an
icon appears to the right of the event.
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 Tap the event to which you want to assign an alarm.
3 Tap “Details.”
The “Event Details” dialog box appears.
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4 Tap the “Alarm” check box to select it.
The alarm is set.
5 Tap to change the time unit; select “Minutes,” “Hours,” or
“Days.”
6 Tap at “5” next to the “Alarm” check box and enter any
number from 0 to 99 (inclusive) as the number of time units.
7 Tap “OK.”
Setting an alarm for an untimed event
Using Basic Applications
You can set a silent alarm for an untimed event that displays a reminder
message on-screen before the day of the event. The alarm triggers at the
specified period of minutes, hours, or days before midnight of the day on
which the untimed event begins.
Example: If you set a 5-minute alarm for an untimed event that occurs on
February 4, the reminder message will appear at 11:55 p.m. on the night of
February 3. The reminder remains on-screen until you turn off your CLIE
handheld or tap “OK” to turn off the reminder.
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Setting events as private
You can set events as private. If the password is set in the event for data
protection, you need to enter the password to display the private data of the
Date Book.
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 Tap the event you want to define as private.
3 Tap “Details.”
The “Event Details” dialog box appears.
4 Tap and select the “Private” check box.
5 Tap “OK.”
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Deleting events
You can delete the existing events in the Date Book.
Note
If you delete the times of repeated events, all the related events that are defined in
conjunction with the repeated event will be deleted. When you delete the event with the
“Delete Event” command, you can specify whether you want to delete a single only, or if
you want to delete all of the related events as well.
1 Press the Date Book button on the front panel.
The “Date Book” starts up.
2 Tap the event that you want to delete.
3 Tap “Details.”
The “Event Details” dialog box appears.
4 Tap “Delete.”
The “Delete Event” dialog box appears.
5 Tap “OK.”
Tap “Cancel” to cancel.
If you check “Save archive copy on PC,” the deleted data from your
CLIE handheld is saved to the Palm Desktop for Sony software during
the next HotSync operation.
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Date Book menu commands
The Date Book has menu commands to arrange or edit the event data. This
section describes the menu commands that are unique to the Date Book.
See “Edit menu” in “Handy Functions” on page 207 for the description of
the menu commands common to all CLIE handheld applications.
Date Book Record menu
New Event
Creates a new event.
The “Set Time” dialog box appears in which you can select the starting and
ending times.
Delete Event
Deletes the currently selected event.
The “Delete Event” dialog box appears. Tap “OK” to delete the event and
“Cancel” to cancel the delete function.
Note
By default, all events you delete from the Date Book are restored when a HotSync
operation with a computer is executed. To delete events completely, tap and deselect the
check box “Save archive copy on PC” in the “Delete Event” dialog box.
Using Basic Applications
Attach Note
Attaches notes to the current event. This menu opens up a dialog box for
entering comments.
Delete Note
Deletes notes from the current event. This menu opens up the “Delete
Note” dialog box. Tap “Yes” to delete comments and “No” to cancel the
delete function.
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Purge
You can specify a certain period based on the CLIE handheld calendar and
discard any schedules that were formed before your specified date. This
saves the memory space of your CLIE handheld. This command opens the
“Purge” dialog box. Tap “OK” to carry out the discard function and
“Cancel” to cancel the discard function.
Notes
• When you execute the discard function, any repeated events that expire before the
specified date will be deleted.
• By default, all events you discard are restored when a HotSync operation with a
computer is executed. To delete the events completely, tap and deselect the “Save
archive copy on PC” check box in the “Delete Event” dialog box.
Beam Event
Sends the current event to another CLIE handheld via the infrared
communications port.
Options menu
Font
You can select the fonts of the Date Book. The “Select Font” dialog box
appears when you choose this menu item.
Using Basic Applications
Preferences
• Start/End Time: Defines the start and end times for Date Book screens.
If the time slots you select do not fit on one screen, you can tap the scroll
arrows
• Alarm Preset: Automatically sets an alarm for each new event. The
silent alarm for untimed events is defined by minutes, days, or hours
before midnight of the date of the event.
• Alarm Sound: Sets the tone of the alarm.
• Remind Me: Defines how many times the alarm sounds. The choices are
Once, Twice, 3 Times, 5 Times, and 10 Times.
• Play Every: Defines how often the alarm gets off. The choices are 1
minute, 5 minutes, 10 minutes, 10 minutes or 30 minutes.
to scroll up and down.
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Display Options
Allows you to change the Date Book appearance and which event to
display.
• Show Time Bars: Activates the time bars that appear in the Day View.
The time bars show the duration of an event and illustrate event conflicts.
• Compress Day View: Controls how the time appears in the Day View.
When “Compress Day View” is off, all time slots are displayed. When it
is on, start and end times are displayed for each event, but blank time
slots toward the bottom of the screen disappear to minimize scrolling.
• Month View settings: These check boxes apply to the Month View of
the Date book. You can activate any or all of these settings to show that
you have Timed, Untimed, or Daily Repeating events in the Month View
only.
About the Date Book
Shows information about the version of the Date Book.
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Managing Addresses and Phone Numbers
(Address Book)
What you can do with the Address
Book
In the Address Book, you can organize all the names, addresses, phone
numbers, and other information about your personal or business contacts.
The Address Book allows you to:
• Quickly enter, look up, or duplicate names, addresses, phone numbers,
and other information.
• Enter up to five phone numbers (home, work, fax,...) or e-mail addresses
for each contact.
• Define which phone number appears in the Address list for each Address
Book record.
• Attach a note to each Address Book record, in which you can enter
additional information about the contact.
• Assign Address Book records to categories so that you can organize and
view them in logical groups.
Using Basic Applications
• Paste images to address information using the PictureGear Pocket
application.
To open the Address Book
Press the Address Book button on the
front panel.
The Address Book opens and displays a list
of all your records.
Note
Press the Address Book button repeatedly to go
through the categories in which you have records.
Address Book button
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Creating a new Address Book record
You can prepare the address record by entering it directly into your CLIE
handheld or by importing records from your computer using the Palm
Desktop for Sony software. See “Exchanging and Updating Data Using
HotSync Operations” on page 163 for instructions on uploading
information from a computer to your CLIE handheld.
1 Press the Address Book button on the front panel.
The “Address” screen appears.
2 Tap “New.”
The “Address Edit” screen appears.
Using Basic Applications
3 Enter the last name of the person you want to add to the
Address Book.
The first character of each field is automatically converted to an
uppercase character, except when entering an e-mail address or
numbers. You do not need to hold down the CapsLock key while
entering the first character of a name.
4 Tap “First name.”
The cursor shifts to the “First name” field name field.
You can also use the Graffiti software to move the cursor to the next
field by entering
.
5 Enter the first name in the “First name” field.
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6 Now enter all the other required information in the same
way.
7 Tap to go to the next page where you can fill in the rest
of the information.
8 After entering all necessary information, tap “Done.”
The “Address” screen is restored.
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Pasting images to address
information
You can paste images to your address information, such as a photograph of
a person or a restaurant.
You need to install PictureGear Pocket application from the Memory Stick
media supplied with your CLIE handheld before pasting images. See
“Installing applications from Memory Stick media” on page 179 for more
information about installation.
1 Press the Address Book button on the front panel.
The “Address” screen appears and you can view the list of all your
contacts.
2 Tap the address you would like to add an image to.
The “Address View” screen appears.
3 Tap “Edit.”
The “Address Edit” screen appears.
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4 Tap “No Image” in the upper-right corner.
Tap No Image.
The “PG Pocket” screen appears.
5 Tap the image you want to paste.
The image you selected is pasted to the address information.
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6 Tap “Done.”
Returns to the “Address” screen.
A
mark is displayed to the left of the address information you
pasted an image to.
Note
Always use your CLIE handheld to change records with an attached image. If you
use the Palm Desktop for Sony software to change the category of a record with an
attached image, the image will not be linked to the record when performing a
HotSync operation.
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Viewing address records
1 Press the Address Book button on the front panel.
The “Address” screen appears and shows a list of addresses that are
currently stored.
2 Rotate the Jog Dial to select the address record you want to
view.
If the address record you want to view is not shown, continue rotating
the Jog Dial so you can scan through the whole list.
3 Press the Jog Dial.
The selected address record appears.
4 To return to the list of addresses, press the Jog Dial.
Return to the “Address” screen.
z
You can use the Scroll buttons to display the address list and scroll up and down the
screen.
You can also use the stylus and scroll bar to scroll up and down a screen.
If you want to view images pasted to the Address information, tap an image on the
“Address” screen. The image fills the screen. To return to the “Address” screen, tap
the image again.
Using Basic Applications
To view the next page of addresses
Rotate the Jog Dial in the “Address” screen.
You can scan through the address records.
z
You can also select the category to display from the list. Tap in the upper-right corner
of the screen.
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Viewing addresses by category
Press the Jog Dial when the list of addresses is shown but none of
the addresses are selected.
Each press of the Jog Dial takes you through the address categories.
z
You can also select the category of information to be displayed from the category list.
Tap in the upper-right corner of the screen and select the category you want.
Sorting the address list
There are two ways of displaying the address records : you can
choose to display “last and first name” or “company and last name.”
This only changes the display of the Address Book.
Using Basic Applications
1 Press the Address Book button on the front panel.
The “Address” screen appears and shows a list of addresses that have
currently been stored.
2 Tap the Menu icon .
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The menus of the Address Book appear.
3 Tap “Options,” and then tap “Preferences.”
The “Address Book Preferences” dialog box appears.
Using Basic Applications
4 Tap the display format you want in the “List By” field.
Depending on your choice, the Address Book starts up, showing “Last
Name, First Name” or “Company, Last Name.”
5 Tap “OK.”
The items of the address records appear in the order that is determined
by the Address Book.
Notes
• Tap “Last Name, First Name” to sort alphabetically by an individual’s last name
and then first name.
• Tap “Company, Last Name” to sort alphabetically by company name, and then an
individual’s last name.
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Searching address records
You can search through your Address Book quickly.
1 Press the Address Book button on the front panel.
The “Address” screen appears and shows a list of addresses that have
currently been stored.
2 Enter the first character of the record you want to search for.
The list scrolls to the first entry that begins with that letter. If you write
another letter, the list scrolls to the first entry that starts with those two
letters. For example, writing an “s” scrolls to “Sands,” and writing
“sm” scrolls further to “Smith.” If you sort the list by company name,
the “Look Up” feature scrolls to the first letter of the company name.
3 Tap the record you want to view.
The record you selected is shown.
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Editing address records
You can modify records or add the ones you created.
Modifying address records
1 Press the Address Book button on the front panel.
The “Address” screen appears and shows a list of addresses that have
currently been stored.
2 Tap the record you want to modify.
The “Address View” screen appears.
3 Tap “Edit.”
The “Address Edit” screen appears.
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4 Tap the field that you want to edit.
You can now edit the information you tapped in.
5 When modification is complete, tap “Done.”
Return to the “Address” screen.
Duplicating an address record
You can copy existing address records you created. This feature is useful
when you want to enter the records of two or more persons working for the
same company.
1 Press the Address Book button on the front panel.
The “Address” screen appears and shows a list of addresses that have
currently been stored.
2 Tap the record you want to copy.
The “Address View” screen appears.
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3 Tap the “Address View” tab at the top of the screen, and tap
the “Duplicate Address” from the “Record” menu.
The record you selected is copied.
The string “Copy” is appended to the end of the First name field of the
copied information.
Using Basic Applications
4 When you have finished copying, tap “Done.”
Return to the “Address” screen.
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Deleting address records
You can delete records you entered.
1 Press the Address Book button on the front panel.
The “Address” screen appears and shows a list of addresses that have
currently been stored.
2 Tap the record you want to delete.
The “Address View” appears.
3 Tap “Edit.”
The “Address Edit” screen appears.
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4 Tap “Details.”
The “Address Entry Details” dialog box appears.
5 Tap “Delete.”
The “Delete Address” dialog box appears.
Using Basic Applications
6 Tap “OK.”
The record you selected is deleted.
If you check “Save archive copy on PC,” the deleted data from your
CLIE handheld is saved to the Palm Desktop for Sony software during
the next HotSync operation.
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Specifying the category of an address record
You can categorize the records you entered. This feature is useful for
viewing records by category.
1 Press the Address Book button on the front panel.
The “Address” screen appears and shows a list of addresses that have
currently been stored.
2 Tap the records you want to categorize.
The “Address View” appears.
3 Tap “Edit.”
The “Address Edit” screen appears.
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4 Tap “Unfiled” in the upper-right corner of the screen.
A list of categories appears.
5 Tap a category you want.
The category is selected.
Changing the Address Book Preferences
In the Address Book Preferences, you can define which records should be
shown and which ones should stay hidden when viewing the Address Book.
Using Basic Applications
1 Press the Address Book button on the front panel.
The “Address” screen appears and shows a list of addresses that have
currently been stored.
2 Tap the records for which you want to change the settings.
The “Address View” appears.
3 Tap “Edit.”
The “Address Edit” screen appears.
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4 Tap “Details.”
The “Address Entry Details” dialog box appears.
5 You can now change the settings. You have 3 options:
Show in List: This option selects the type of records to be shown.
Tap
and select “Work,” “Home,” “Fax,” “Other” or “E-mail.”
Category: This option specifies the category of the record. Tap
and select “Business,” “Personal,” “QuickList” or “Unfiled.” You can
always add categories by choosing Edit Category.
Private: This option protects records by making them invisible. To
enable protection, tap and select the option “Private.” See “Protecting
data” in “Handy Functions” on page 197 for more information on
protecting data.
Using Basic Applications
6 Tap “OK.”
The settings for the address record you selected are saved.
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Address Book menu commands
The Address Book has menu commands for arranging and editing ordinary
data. Here is a description of the menu commands that are unique to the
Address Book. See “Edit menu” in “Handy Functions” on page 207 for a
description of the menu commands common to all CLIE handheld
applications.
Address Book Record menu
The items shown in the Address menu vary depending on the screen in
which it is shown.
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Address
• Duplicate Address: Makes a copy of the current record and displays the
copy in “Address Edit” so you can make changes to the copied record.
The copy has the same category and the same attached notes as the
original record.
• Beam Category: Sends all the address records in the currently selected
category to another CLIE handheld via the infrared communications port.
• Beam Business Card: Sends the current business card to another CLIE
handheld via the infrared communications port. You can also send a
business card via the infrared communications port by pressing and
holding down the Address Book button longer than 2 seconds. This menu
item is highly useful because you can easily exchange visiting cards with
other CLIE handhelds.
Address View
• Delete Address: Deletes the current address record. The “Delete
Address” dialog box appears when you choose this menu. Tap “OK” to
delete the address record and “Cancel” to cancel the delete function.
Note
By default, all records you deleted from the Address are restored when a HotSync
operation with a computer is executed. To wipe out all records completely, tap and clear
the option “Save backup copy on PC” in the “Delete Address” dialog box.
Using Basic Applications
• Duplicate Address: Makes a copy of the current record and displays the
copy in “Address Edit” so you can make changes to the copied record.
The copy has the same category and the same attached notes as the
original record.
• Beam Address: Sends the current address record to another CLIE
handheld via the infrared communications port.
• Attach Note: Adds comments to the current address record. Choosing
this menu a screen for entering comments opens.
• Delete Note: Deletes comments from the current address record.
Choosing this menu opens up the “Delete Note” dialog box. Tap “Yes” to
delete comments and “No” to cancel the delete function.
• Select Business Card: Defines the current address record on a business
card.
• Beam Business Card: Sends the current business card to another CLIE
handheld via the infrared communications port. You can also send a
business card via the infrared communications port by pressing and
holding down the Address Book button for longer than 2 seconds. This
menu item is highly useful because you can easily exchange visiting
cards with other CLIE handhelds.
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Options menu
Font
You can select the font of the Address Book. The “Select Font” dialog box
appears when you choose this menu item. Select the desired font.
Preferences
The “Remember last category” option determines how the Address Book
appears when you return to it from another application. If you select this
option, the Address Book shows the last category you selected. If you clear
it, the Address Book displays the “All” category.
Using Basic Applications
Rename Custom Fields
These custom fields appear at the end of the “Address Edit” screen.
Rename them to identify the kind of information you want to enter. The
names you give the custom fields appear in all entries.
Security
When choosing this option, you can show or hide the currently selected
address.
About Address Book
Shows the version information of the Address Book.
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Managing Tasks and Things to Do (To Do List)
What you can do with the To Do List
The To Do List is a convenient place to create reminders and prioritize the
things that you have to do. Use the To Do List to:
• Make a quick and convenient list of things to do.
• Assign a priority level to each task.
• Assign a due date for any or all of your To Do List items.
• Assign To Do List items to categorize so that you can organize and view
them in logical groups.
• Sort your To Do List items either by due date, priority level, or category.
• Attach notes to individual To Do List items for a description or
clarification of the task.
Opening the To Do List
Press the To Do List button on the
front panel.
The To Do List opens and displays the
category of items you last viewed.
Using Basic Applications
Note
Press the To Do List application button repeatedly to
go through the categories in which you have items.
To Do List button
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Creating To Do List items
A To Do List item is a reminder of some tasks you have to complete.
1 Press the To Do List button on the front panel.
The “To Do” screen appears.
2 Tap “New.”
A new “To Do” item is added to the To Do List.
Using Basic Applications
3 Enter the text of the To Do item.
The text can be longer than one line.
4 Tap anywhere on-screen to deselect the To Do List item.
The item is deselected and the new item is recorded to the To Do List.
z
If no To Do List item is currently selected, writing in the Graffiti writing area
automatically creates a new item.
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Viewing To Do List items
The items you recorded in the To Do List can be displayed so you can
check them easily.
1 Press the To Do List button on the front panel.
The “To Do” screen appears.
2 Rotate the Jog Dial to select the screen you want to view.
3 Press the Jog Dial.
The content of the item you selected appears. If the item does not fit in
the screen, rotate the Jog Dial to scroll up and down the screen.
4 To return to the “To Do” screen, press the Jog Dial.
The “To Do” list box reappears.
Changing the To Do List display by category
Press the Jog Dial when the To Do list is displayed but no To Do entry is
selected. Each press of the Jog Dial takes you through the categories of the
To Do items.
z
You can also select the category of the To Do items to be displayed from the Category
list. Tap in the upper-right corner of the screen and select the category you want.
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Setting To Do List priorities
You can set priorities for tasks in your To Do List according to their
importance or urgency. By default, items appear by priority and due date at
the top of the To Do List, with 1 representing the highest priority. Changing
an item’s priority may move its position in the list. New To Do List items
automatically have a priority of 1.
1 Press the To Do List button on the front panel.
The “To Do” screen appears.
2 Tap the “Priority number” on the left side of the To Do List
item.
You can select the Priority number, with 1 being the most important
and 5 the least important.
Using Basic Applications
z
You can also change the priority in the “To Do Item Details” dialog box.
¡
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Marking a To Do List item as
complete
You can mark a To Do List item as complete to indicate that you have
completed it.
1 Press the To Do List button on the front panel.
The “To Do” screen appears.
2 Tap the check box on the left side of the item and select the
check box.
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Changing priorities and due dates
You can change the To Do List to display the due date assigned to an item,
change its priority, and assign a category to the task.
Assigning a category
You can assign a category to the task in the To Do List.
1 Press the To Do List button on the front panel.
The “To Do” screen appears.
2 Tap the content of the To Do item for which you want to
define a category.
3 Tap “Details.”
The “To Do Item Details” dialog box appears.
4 Tap in “Category” and tap a desired category.
The To Do item you selected is classified into the selected category.
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Changing the due date of a To Do item
You can assign a date to the task in the To Do List.
1 Press the To Do List button on the front panel.
The “To Do” screen appears.
2 Tap the content of the To Do item for which you want to
change the due date.
3 Tap “Details.”
The “To Do Item Details” dialog box appears.
4 Tap of “Due Date” and tap the date you want.
You can select one of the following options:
• Today: Sets the date of the To Do item to today.
• Tomorrow: Sets the date of the To Do item to tomorrow.
• One week later: Sets the date of the To Do item to one week later.
• No date: Sets no date.
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