Sony BM-850D User Manual

3-757-398-32(1)

Microcassette Dictator/Transcriber

Operating Instructions

BM-850D BM-850T

 1996 by Sony Corporation

WARNING

To prevent fire or shock hazard, do not expose the unit to rain or moisture.

To avoid electrical shock, do not open the cabinet. Refer servicing to qualified personnel only.

CAUTION

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

On power sources

• Operate the unit only on 9 V DC.

• For AC operation, use the AC power adaptor supplied with this unit. Do not use any other AC power adaptor as it may cause malfunction.

• Unplug the AC power adaptor from the wall outlet when it will not be used of an extended period of time. To disconnect the adaptor, pull it out by grasping the adaptor. Never pull it by the cord.

• The AC power adaptor which has been supplied becomes hot if it is connected to an AC outlet for a long period of time. But, this will not cause any trouble.

On placement

• Do not install the unit in a location near heat sources, such as radiators or airducts, or in a place subject to direct sunlight, excessive dust, mechanical vibration, or shock.

• Allow adequate air circulation to prevent internal heat build-up. Do not place the unit near materials (curtains, draperies) that may block the ventilation holes.

If you have any question or problem concerning your unit that is not covered in this manual, please consult the Sony dealer from whom you purchased the unit.

Table of Contents

You are cautioned that any changes or modifications not expressly approved in this manual could void your authority to operate this equipment.

Owner’s Record

The model and serial numbers are located on the bottom. Record these numbers in the spaces provided below. Refer to them whenever you call upon your Sony dealer regarding this product.

Model No. Serial No.

Precautions

On safety

• Should any solid object or liquid fall into the unit, unplug the unit and have it checked by qualified personnel before operating it any further.

Introduction

About This Manual ......................................... 3

Features ............................................................ 3

Operation Flow Chart .................................... 4

Setting Up

Power Connection ........................................... 6

Setting Up the Unit ......................................... 6

Operations

Dictation ........................................................... 8

Transcription ................................................... 12

Erasing .............................................................. 16

Telephone Recording ...................................... 17

Example of Dictation and Transcription ..... 18

Additional Information

Troubleshooting Guide .................................. 20

Alarm System .................................................. 21

Specifications ................................................... 22

Maintenance..................................................... 22

Location and Function of Controls ............... 23

Introduction

About This Manual

Features

The instructions in this manual are for the BM-850D and BM-850T. Before you start, please check your model number. The main unit is the BM-850 for both the BM-850D and the BM-850T. You can use the BM-850D as a dictator since the BM-850D is supplied with accessories for dictating, while you can use the BM850T as a transcriber since the BM-850T is supplied with accessories for transcribing. Any differences in operation are clearly indicated in the text, for example, “BM-850D only”. If you buy the accessories which your model does not have, your model works as both dictator and transcriber.

Differences in supplied accessories

Model

Hand Control Unit Supplied Not supplied

Cradle of the hand control unit

Foot Control Unit Not supplied Supplied

Earphone Not supplied Supplied

BM-850D BM-850TAccessory

Supplied Not supplied

As a dictator (BM-850D)

• The hand control unit remotely controls the BM-

850.

• Dual electronic indexing function signals—“LTR” (end of letter) and “SEC” (special instructions to secretary) signals—can be recorded on a tape during dictating, recording of telephone calls, listening or in the stop mode.

• The REC/ERASE lamp for checking that the recording or erasing is done.

• Alarm sound and indication on the display window informs recording error.

• Recording of telephone calls can be performed with the use of the optional TL-4 telephone recording adaptor.

• With the use of the optional DE-45 or MDR-U10M earphones, you can monitor the sound with the desired sound level during recording.

Dictation

Hand control unit

BM-850

As a transcriber (BM-850T)

• The foot control unit allows you to move the tape without using your hands.

• Auto-stop function quickly accesses instructions and documents.

• Auto backspace function with the REVERSE TIME control makes transcribing easy by enabling the reviewing of the last recorded words each time listening is resumed.

• Two tape speeds (2.4 cm/sec. and 1.2 cm/sec.) can be selected according to the user’s needs.

• Rapid erasing function with ERASE and REW buttons.

• The Electronic “Index OFF” mode allows you to transcribe a cassette which was not recorded using a Sony Professional Dictating Machine.

Transcription

BM-850

Foot control unit

Introduction

Operation Flow Chart

For details, refer to the pages in ( ).

: Necessary step : Optional step

Dictation (BM-850D)

Connect the AC power adaptor to the unit and to an AC outlet (6).

Connect the hand control unit (6).

Set POWER to ON.

Insert a cassette (7).

Set TAPE SPEED.

Press RESET to set the digital counters to zero.

Set the function selector of the hand control unit to DICT. Speak into the microphone.

Record the SEC signal before giving instructions to the secretary (10).

Quick review playback and correct the dictated material.

Keep the function selector of the hand control unit pressed down toward B. SPACE to rewind the tape until the desired point on the tape is reached. Release the selector and playback of the dictation begins. When the reviewing is completed, set the function selector to DICT to proceed with dictation.

Set the function selector of the hand control unit to STOP.

Record the LTR signal at the end of each document (10).

Press the eject button to remove the cassette.

Hand the cassette to your secretary or transcriptionist.

Introduction

Transcription (BM-850T)

Disconnect the hand control unit.

Connect the foot control unit (6).

Set POWER to ON.

Insert the cassette (7).

Set SPEAKER to BUILT-IN or connect earphones.

Press AUTO STOP to make the AUTO STOP indication disappear (13).

Set TAPE SPEED.

Press REW.

When the tape reaches the beginning of the dictated material, a beep tone is heard and the unit automatically shuts off (12).

Press RESET to set the digital counters to zero.

Keep the right side of the pedal depressed. (When the foot control unit is connected.) (14) or Set the function selector of the hand control unit to LISTEN. (When the hand control unit is connected.) (14)

or Press LISTEN. (When the BM-850 is used for operation.) (14)

Adjust VOLUME and TONE.

Adjust the starting point for playback with the use of REVERSE TIME. (When the foot control unit is used.)

After transcribing, stop the tape.

Release the pedal. (When the foot control unit is used.) (14)

Set the function selector to STOP. (When the hand control unit

is used.) (14)

Press STOP. (When LISTEN on the BM-850 is pressed to play

back the tape.) (14)

Set SPEED CONTROL to ON and adjust SPEED.

Erase the tape (16).

Introduction

Power Connection

Note on the AC power adaptor

Use only the AC power adaptor supplied. Do not use any other AC power adaptor.

Porarity of the plug

Setting Up the Unit

Connecting the Hand Control Unit (supplied with the BM-850D only)

For operation, refer to “Dictation” on page 8.

Rear

to a wall outlet

to DC IN 9 V

AC power adaptor (supplied)

BM-850

CONTROL

Attaching the cradle

Attach the cradle to the left or right side of the unit. Place the hand control unit on the cradle while not in use. Insert the cradle into the slots and slide to secure it.

Left side Right side

UNIT

Hand control unit

Connecting the Foot Control Unit (supplied with the BM-850T only)

For operation, refer to “Transcription” on page 12.

BM-850

Setting Up

CONTROL

UNIT

Foot control unit

Cassette Insertion

Microcassette

]

1 Take up any slack in the tape.

2 Set POWER to ON.

3 Press the eject button to open the cassette holder.

4 Insert a cassette into the cassette holder with the side to

be recorded on or played back facing upward.

Push the cassette into the holder completely.

5 Close the cassette holder.

This unit uses only standard Microcassettes.

Non standard cassettes cannot be used because their “L” dimension (see illustration) is different.

Only standard

Standard

Non standard

Microcassettes have a small indentation on side A.

L Approx. 5 mm

Approx.

2.5 mm

Notes on the Microcassette

To protect cassettes from accidental erasure

When a recording is made, the previous recording is automatically erased. To prevent erasure, break the cassette tabs.

To reuse a cassette

To record on a cassette with removed tabs, cover each slot with a piece of plastic tape.

Break out and remove the tab.

Plastic tape

Setting Up

Dictation

You need the BM-850D or, if your model is BM-850T, the hand control unit.

To use the unit as a dictating machine, connect the hand control unit. For connection, see page 6.

Tips for More Efficient Dictation

Before you start dictation

• Organize your thoughts.

• Make notes or an outline of what you want to dictate.

• Check that the cassette is erased. (See page 16.)

When you dictate

• Identify yourself. (Name, department, phone number)

• Indicate the type of dictation. (Memo, letter, etc.)

• Give transcribing instructions. (Type of stationery, number of copies and who they are for, envelopes, etc.)

• Specify distribution. (Names, addresses, etc.)

During dictation

• Relax and speak clearly, at normal speed.

• Short sentences are best.

• Include punctuation.

• Spell difficult or unusual words.

• Correct your mistakes. (Review and redictate, or use SEC signal to alert the transcriptionist of changes or corrections.)

• At the end of each document, record an LTR signal.

Microphone DICT lamp SEC FWD SPACE

REC/ERASE

Function selector

LTR

Hand speaker

Hand control unit

1 Set POWER to ON.

2 Insert a cassette. (See page 7.)

3 Set TAPE SPEED to the desired tape speed, 2.4 or 1.2 (cm/

sec.).

4 Press RESET to set the digital counters to zero.

5 Set the function selector to DICT.

Recording starts. Speak into the microphone. ( appears on the display window. The DICT lamp on the hand control unit lights up and REC/ERASE lamp on the BM-850 blinks when the microphone picks up sound.

To stop the tape

Set the function selector to STOP.

Note

Keep the hand control unit away from the BM-850 during recording. Otherwise, noise may be recorded.

Operations

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