Sharp ZQ-640, ZQ-630, Z&650 User Manual

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SHARR

ELECTRONIC ORGANIZER

OPERATION MANUAL

Getting Started .......................................

General Operation.. ...............................

Time Management.. ...............................

Creating Your Own Database.. ..............

Memo..................................................... 47

Desk Accessories.. .................................

Separate the Quick Reference Guide from this manual and keep for reference.

.17 .31 .41

.51

Expense.. ...............................................

Features & Utilities for Added Power.....6 9

Using the Optional Peripherals..

Personalizing Your Organizer.. ..............

Appendices.. ..........................................

.63

............. .73

.81 .89

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Introduction

Congratulations on purchasing the ZQ-63O/ZQ-64Q/ZQ-650 Electronic Organizer.

Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference.

One of the models described in this manual may not be available in some countries.

Some of the accessories described in the manual may be unavailable in some countries.

NOTICE

SHARP strongly recommends that you keep separate permanent written records of all important data. Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause.

Some of the accessories described in this manual may not be available at the time you purchase this product.

Check with your local SHARP dealer concerning availability.

All company and/or product names are trademarks and/or registered trademarks of their respective manufacturers.

Note: *

The differences between memory capacity. Also, the ZQ-650 Organizer has an optical communication terminal ZQ-640 do not. The remainder of the functions are common.

Unless otherwise specified, the text and material in this manual apply to both models.

ZQ-630/ZQ-640/Z&650

(IrDA),

while ZQ-630 and

are

SHARP assumes no responsibility, directly or indirectly, for financial losses or claims from third persons resulting from the use of this product and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc.

The information provided in this manual is subject to change without notice.

Contents

Chapter

3 Time The Calendar Application The Schedule Application The To Do Application The ANN (Anniversary) Application

Management

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31-40

Introduction

Contents

Caring for the Organizer

Chapter1Getting

Chapter 2 General

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Part Names and Functions Getting the Organizer Up and Running Setting up the Organizer after Initialization Getting to Know Your Organizer

Operation Opening an Application Selecting the Display Modes Creating a New Entry Editing an Existing Entry Editing Techniques Finding Specific Entries in Your Organizer Deleting Entries Checking the Time and Date

Checking the Memory The TOOLS Menu -the Organizer’s Basic Utilities

Chapter 4 Creating Your Own

The Tel Application User File Application

2-3

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

17-30

Customizing the User File Application

Chapter5Memo

The Memo Application

Chapter 6 Desk Accessories

The

Calc

The Clock Application

Chapter 7 Expense

The Expense Application

The Expense Report Application

Chapter 6 Features and Utilities for Added Power

Copying or Moving Blocks of Text Copying or Moving Entries Special Characters

Chapter 9 Using the Optional Peripherals

The Peripherals Menu Transferring Data Exchanging Information with a Personal Computer Points to remember when using peripherals

Database . . . . . . . . . . . . . . . . . . . 41-46

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47-50

(Calculator) Application

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63-66

. . . . . . . . . . . . . . . . 73-60

51-62

I..

69-72

Chapter 10 Personalizing Your Organizer . . . . . . . . . . . . . . . . . 81-88

The Start-Up Display Setting the Owner’s Information Locking the Organizer Changing the Calendar Display Format Selecting the large font view

Appendices

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

89-93

A. Resetting the Organizer

All reset operation

B. Battery Replacement

General guidelines

Replacing the operating batteries

C. Specifications

Index

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

94-98

Caring for the Organizer

The Organizer contains sophisticated circuitry and a glass

display panel which can be damaged if not handled with care.

A few

precautions should be taken regarding the Organizer’s care to ensure it gives you many years of reliable and trouble- free use.

Keep the Organizer away from extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty.

Do not drop the Organizer or subject it to severe impact or extreme force. Bending the Organizer unduly can damage it.

Sharp or hard object can scratch and damage the Organizer. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase: find a pocket or secure compartment within your bag.

Clean the Organizer only with a soft,

dry cloth. Do not use solvents.

Do not carry the Organizer around in your back pocket, as it may break

when you sit down. The display is

made of glass and is very delicate.

Since this product is not waterproof, do not use it or store it where fluids, for example water, can splash onto it. Raindrops, water spray, juice, coffee, steam, perspiration, etc. will also cause malfunction.

WWlCl

Do not use extreme force when pressing the keys. Do not use any sharp, pointed object or even your fingernails to press them.

Replace the batteries as soon as they become weak (see

p.90). Failing to replace weak batteries may result in

leakage or lost data.

CHAPTER 1

Getting Started

This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.

Part Names and Functions

GET@?SEND

SYNC

[@iiq(A:A][MENU]

Display Shows information, and is used for navigating thevariousfunctions.

Numeric keypad Used for operating the calculator and entering numbers in other applications.

Application keys Starts appropriate applications.

L-

Infrared Transfer

(IRDA)

For data transfer between two ZQ-650 Organizers via the infrared port. (only ZQ-650 has the function of infrared transfer.)

Keyboard For entry of characters and commands.

4-pin

cable jack Connects 4 pin Communication Cable for other interfaces, etc.

-Reset button initializes and resets the Organizer.

Connects the docking

communication.

Getting the Organizer Up and Running

Installing the batteries

Battery replacement switch

Locks the battery compartment to prevent access to the batteries

Opens the Organzier.

For wireless communication with other ZQ-650 Organizers.

Operating battery compartment Holds operating battery

Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (the red dot becomes visible).

Slide off the operating batteries cover.

Insert two batteries on top of the ribbon tab, making sure they are positioned correctly according to plus (+) and minus

(-)

polarity, as shown below.

4. Replace the cover.

Set the battery replacement switch back to NORMAL

OPERATION (the red dot disappears).

The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION

position.

Initializing

The Organizer must be initialized when it is used for the first time.

Press and hold the [ON] key.

2. While holding down the [ON] key, push the RESET button on the bottom of the Organizer using a pen or some other pointed object. The following message will appear.

CJOU t.hr orsanizer’s mrmnrr <this delete

reallr

all data)?

want

ini tCali?r

will

The Name Field Setting window appears.

Please

determinr

want. to view

Plrase +elect, either ortinn

the

t.hc First

otxkr that YOU

and Lost

Namrs

[

11 nr [ 2 1

Press 1 or 2 to select the desired name order. Press

4. [ENTER] when you have finished.

Or you can press [N] to initialize the Organizer rather than

to select the Name Field Setting. The LCD Contrast screen then appears.

If the display is not clear, press and

[NEXTJ

until the display is satisfactory.

Press [ENTER] when ready.

[A]

and

[v]

or [PREV]

The message “Working...Please Wait.” appears while the Organizer proceeds with the initialization procedure.

Press

[v]

to select the Name Field Setting.

The Organizer then automatically starts the SETUP utility, so that the owner information, the time and date and various other

settings are defined before use.

Setting up the Organizer after Initialization

The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer.

Welcome messages and instructions Setting the Owner information Setting the Clock User’s Preferences

Welcome messaaes and instructions

After completing the LCD Contrast setting above, the Organizer displays the following welcome message, briefly outlining its functions.

Press [ENTER] to continue.

The User Setup Basic Instructions appear to instruct you how to move around the screen during User Setup and normal use.

You can use You can also use [PREV] and [NEXT] to move from field to field.

Press [ENTER] to proceed with setting the Owner Information (or [CANCEL] to exit the SETUP procedure).

Setting the Owner’s Information

The Owner Information comprises your name, address and telephone number.

[A] [v] [+I [b]

If you make a mistake while entering the Owner Information, don’t worry! You can amend the Owner Information easily during normal use, so just proceed with the rest of the User Setup. (see PREFERENCES, p.82)

After pressing [ENTER] after the previous Basic Instructions screen, the Set Owner Information screen appears.

to movearound thescreen.

Press [ENTER] to proceed with the User Setup.

The User Setup introduction appears to explain the operations

you are about to carry out.

Pnt Jones-

Enter your name, then press

The cursor moves to the NO. field.

Enter your number an example, tel number, mobile phone number, etc. Then press to the ADDRESS field.

Enter your full address.

Press

[+I]

to move the start of the next line in ADDRESS.

[v]

[y]

[NEXTJ.

or [NEXT].

The cursor moves

If the desired city does not appear, press

to display more cities.

[PR EVj

[NEXTI

Press [ENTER] when done.

Press [ENTER] to proceed with settina uo the Clock as described below (or procedure).

[CANCEL] to quit the User Setup

Setting the Clock

In order for the Calendar, Schedule, To Do, and other time- based applications to work correctly, the built-in clock must be set to the correct time, date and city. The Clock application displays the time in two different cities: the Local city, where the user normally lives or works, and the World city, which is any other city of the user’s choice. When the Organizer is first

initialized, the Local city is automatically set to New York, and the World city is London. Before setting the Clocks correct time, you should first select the Local City for which you want to set the time.

After entering the Owner Information above, the following list of cities appears:

You can jump to a particular country by pressing the first letter of that country’s name.

Select the desired city by moving the cursor to it and then press [ENTER] to confirm. Or select numbers directly.

The Daylight Saving Time screen appears.

If your city is currently on Daylight Saving Time, press

3. otherwise press [N].

The ADJUST TIME/DATE window then appears.

Select the time system you want the Clock to use by pressing

In the LOCAL DATE field, press [y ] to display the pop-

5. up calendar. Use month, then use the arrow keys to select today’s date.

[+]

[,I,

then press

[PREV]

and

[V]

or [NEXT].

[NEXT]

to select the current

[l] - [4]

[VI,

Press [ENTER] once the date has been selected. The pop-up calendar disappears and the date now appears in the LOCAL DATE field.

Enter the local time, preceding single-digit hours and

minutes with “0”.

Setting the World City

As well as setting the Local City previously, you can also select the world city, used to display the time in another city of your choice alongside the Local time. When the Organizer is

initialized, the World city is set to London.

Press [PM] to select PM or [AM] for AM, then press

[ENTER].

A new screen then appears to inform you that the basic setup procedure is now completed, and the Organizer is ready for

use. However, there are other areas in which you can customize

your Organizer further by setting various options.

Advanced Setup

Select ADVANCED SETUP from the User Setup screen.

The User Setup display then appears. There are three choices available.

Change World City

Set Start-up Display

Lock Organizer

If you do not wish to set the Advanced Setup at this time, press

[ENTER] to exit set up. The Calendar application display then

appears, and you can begin to use your Organizer.

To set one of the Advanced Setup, select the appropriate option.

To select the World city:

Select CHANGE WORLD

1. screen.

The CHANGE WORLD cities is given, with four cities displayed at one time.

If the city you wish to select does not appear in the list,

2. type the first letter of the desired country.

Select the desired city by moving the cursor to it and then

3. press [ENTER]. Or select numbers

CITY

from the Advanced Setup

CITY

screen appears. A list of six capital

[l] - [4]

directly.

Setting the Start-up Display You

can control the way Organizer behaves each time you turn it on, including the background that appears. The Start-up display offers four options:

STARTUP 1:

STARTUP 2: Air Plane

START-UP 3: START-UP 4:

Globe&SHARP logo

World Map Image NONE

In the START-UP field, you can choose a decorative background to be displayed each time the Organizer is

turned on.

Press number 1-4 to get the desired display.

Press [ENTER].

The Advanced Setup screen reappears.

To start working with the Organizer

The Advanced Setup screen reappears.

Setting the Password and Locking theorganizer

The Organizer allows you to keep selected entries in your Organizer secure by locking it with a password. Once the Organizer is locked, the Secret entries cannot be accessed

until the Organizer is Unlocked, for which the password must be given.

Select this option if you want to define a password and lock the Organizer.

From the Advanced Setup screen, select LOCK

ORGANIZER.

The Set Password and Lock Organizer screen appears.

Enter the password you wish to use then press [ENTER].

Re-type the password to confirm and then press [ENTER].

A message appears reminding you to remember your password or keep it in a safe place.

After initialization and the User Setup has been set, the Organizer is ready to be used for normal work, such as the entry of information.

Select STARTORGANIZING.

The Calendar application opens in the

Select any application you wish to use by pressing the

2. corresponding key.

3-Month

view.

Turning the Organizer on and off

Press [ON] to turn the power on and [OFF] to turn the power off. The Organizer will not operate if the battery replacement switch is in the REPLACE BATTERIES position.

Auto power off

To conserve battery power, the Organizer will turn itself off if it

has not been used for about 7 consecutive minutes. However, in order to avoid accidentally interrupting data transfers, the auto power-off function is disabled while communicating with other devices.

If the Organizer’s power goes off automatically before an entry

you have been working with is stored in an application, the

data will not be lost. When you press [ON], the Organizer will return to the same operating state as before the power turned off automatically.

Setting the LCD contrast to suit various lighting conditions

Select KEY SOUND ON (J indicates that the option is currently set.)

The key beep is now turned off and the musical symbol disappears from the bottom line of the display.

Backlight

From time to time, the contrast of the LCD display may have to

be adjusted for ideal readability. You may find, for example, that a contrast setting that was fine for the home or office is not adequate when outdoors or when traveling on public transport. Follow the procedure below to adjust the LCD contrast.

Press [MENU] three times to open the TOOLS menu.

Select ADJUST LCD CONTRAST

Adjustthe contrast by pressing and [NEXT].

Press [ENTER] when you are satisfied with the contrast.

[A]

and

[v]

or [PREV]

Turning the key beep on and off

The Organizer can be set to make a sound (a beep) each time a key is pressed. This may help you to know whether a key has been pressed properly. The default setting is on, indicated by a musical symbol .P on the bottom of the display. You can use the TOOLS menu to change the setting.

Press [MENU] three times to open the TOOLS menu.

The Organizer provides a built-in Backlight, which allows you to view the display and use the Organizer even in low-light conditions, eg. in atheater, restaurant, or business presentation. Pressing [BACKLIGHT] once illuminates the display for around

1 minute. When already on, press [BACKLIGHT] again to turn

it off.

If you press for as long as you continue to use the Organizer, until you have not typed any key for 1 minute. This is useful if you want to enter or access some information that will take longer than 1 minute.

The Backlight may remain on for less than 1 minute if the battery level

Note: Do not use the Backlight unnecessarily. *

[2nd]

[BACKLIGHT], the Backlight will remain on

isvery

low.

Since the Backlight drains power from the operating batteries, excessive use of the Backlight will significantly reduce your battery life.

Continuous use of the Backlight will, over time, lead to gradual loss of brightness.

Getting to Know Your Organizer

ZQ-630, ZQ-640, ZQ-650 Organizers are a compact yet

sophisticated information management device that you can use anytime, anywhere. Their applications and utilities allow you to enter and organize information, and it has powerful communications facilities that enable you to put that information to optimum use when you return to your home or office. You can quickly update your computerized mailing lists, for example, or even transfer your notes, letters and memos onto a PC for further processing.

applications have a menu for functions and commands that are specific to each application.

Press [MENU] once displays the application menu, which

contains the operations and commands specific to the

particular application. Pressing [MENU] successively displays

the PREFERENCES, TOOLS and PERIPHERALS menus.

PREFERENCES

Applications

Operations on the Organizer are performed using applications. The Organizer’s Calendar and Schedule, for example, are applications that record and display time related information. To start an application, press the corresponding key on the

top of the keyboard.

When working in one application, you can switch to another application simply by pressing that application key. Data being processed in the first application will be saved, even if the entry is not complete.

Menu operations

Another powerful aspect of using the Organizer is its menu system, which can be used to quickly issue commands and perform operations. Two universal menus, PREFERENCES and TOOLS, are available from all applications. In addition, all

Pop-up menus

The Organizer’s pop-up menus offer a convenient and efficient method of selecting options from pre-defined lists, similar to many of the latest personal computer application software packages. Most applications and functions contain some pop up fields. When the user moves to one of these fields, the up symbol appears on the right of the field. Pressing [ causes the pop-up menu to appear, containing a list of options or values currently available for that field. You can then select the desired item from the list without having to type any text.

In addition, all date fields function as pop-up fields. Whether a date can be entered, the user can press special pop-up one-month calendar. You can use [NEXT] to select the desired month, then the arrow keys to select the desired date. You may find this more convenient than typing in the date directly, since the pop-up calendar also shows the days of the week.

[I ]

to display the

[PREV]

pop-

and

]

Display symbols

DESCRIPTIONi

The keyboard

?&4--b

The Organizer’s keyboard has a standard layout, just like a

typewriter or computer.

typewriter or computer, and

Above the keyboard are the special keys used to start the

Organizer’s various applications, work with the various menus

and control the cursor on the screen.

Symbols in white above a key such as ’ or : can be accessed

by holding down

Functions in blue above a key, such as HELP: can be accessed

by pressing the particular key after pressing

need to hold down

The 2nd key can also be used as a convenient way of entering some alternative characters commonly used in European languages. To enter one of these characters (appearing in blue above certain keys on the keyboard), press the 2nd key followed by the corresponding key.

Special symbols and characters, such as can also be entered by using [SMBL]. For a full explanation, see

]

works just like the Shift key on a

[2nd] [Q]

[Q]

and then pressing the appropriate key.

[2nd]

while you press the desired key.

P.71.

is like the Caps Lock key.

[2nd].

There is no

“&“, “2”

and

2nd The [2nd] key has been pressed.

CAPS [2nd]

EDIT

“/“,

The following symbols appear at the bottom of the screen to indicate various operating conditions.

This symbol appears at the bottom of the display to indicate that the current entry (in View or Edit

mode) has been marked as Secret.

These symbols indicate that all information in an

entry cannot be shown simultaneously on the display. The additional entries or fields which cannot fit onto the display can be viewed by pressing the displayed arrow keys.

The operating batteries are weak and need to be

replaced (see p.90)

[Q]

all typed letters will be in upper case. Press [

The Organizer is locked. Entries marked as secret cannot be accessed without first entering the password and unlocking the Organizer (see

The entry on the display can be edited.

All alarms are enabled. When this symbol is not shown, the alarm sound for any alarms that have been set is disabled (see p.60).

has been pressed. In caps lock mode,

]

again to turn off caps lock.

[2nd]

~63).

c I,

The key sound is on (see p.13).

To get Help, press the number corresponding to the menu

option describing the kind of Help you want. Pressing This symbol appears at the bottom of the display while the backlight is on.

After selecting a number, the first page of help for

corresponding topic is displayed.

Built-in help and other messages

If you make a selection from the above menu, the display that

The Organizer has a built-in help feature which acts as a

appears will resemble the following example:

convenient, on-line reference manual. You can call up the Help

feature at any time simply by pressing

[2nd]

[HELP]. On-line help is quite extensive, so you may have to call up more than one screen to find the information you require.

When built-in help is not available

On-line help is only available when called from an application screen, ie. not while performing a menu command, opening message box or some other operation. Pressing

[2nd]

[HELP]

when there is no application display on the screen will have no

effect. Help is also not available within the Clock and Calculator

In this type of display, pressing [NEXT] takes you to the next page of the display, pressing page, and pressing [CANCEL] takes you back to the HELP INDEX menu.

applications.

From time to time during normal operation, the Organizer will

How to use built-in Help

display messages to guide you through necessary tasks. Many

of these messages will give you a choice of commands or ask

If you press

Clock and Calculator applications), the HELP INDEX appears:

[2nd]

[HELP] from any application screen (excluding

WHRT WOIJLU ‘I’OU LIKE

HELP ON’

you to confirm important operations, while others will simply

display information for you to read. In most cases, you must make a selection or simply acknowledge the message before

continuing.

Other messages may display information briefly before disappearing.

[CANCEL] takes you back to the display you were in previously.

:REHTING A NEW ENTRY - FROM SCHEDULEI1

IJ5-e [

NE:IT 1 ot-

cc.hrdule

Press [NEWI

Ent.er

thr

Enter w

T YPE. in a

Fress

[ENTER] ta

[PREVI t.o

and

dis~lor the

stnrt

and end t.im+

olnrm

time if desired

descriPtion

[PREV]

r-o1 1thr-ous

desired

z+kr+ t.hr entrr

dntr

takes you to the previous

Chapter 2

General Operation

This chapter introduces most of the Organizer’s

basic operations. The Tel application will be used

for the examples. However, most of the techniques

described here can be applied to all of the Organizer’s applications.

Opening an Application

To start an application, simply press the corresponding key,

located on the top of the keyboard. Each time you press [CALENDAR], [SCHEDULE], IJO DO], [ANN], [CLOCK],

[USER FILE], [MEMO], [EXPENSE],

the selected application will appear. Any application already

being displayed will be hidden whenever a new application is selected. You can always return to another application at the exact point where you left off simply by pressing its key again. However, only one application at a time can ever be displayed.

[DAILV]

or [CALClCONv],

FEL],

Selecting the Display Modes

Index mode

Once an application is open, you can switch between three

basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created. Pressing [ENTER] after selecting a particular entry causes the entry to be displayed in View mode,

which shows the full details of the entry. During View mode, the word VIEW appears at the top of the screen, and no entry

details may be altered.

Pressing or is selected in Index Mode, causes the entry to be displayed in Edit mode. The entry’s details can then be altered as desired. During Edit mode, the word EDIT appears at the top of the

screen. Edit mode is also used when an entry is being created

(by pressing [NEW]).

[EDITJ,

either when an entry is displayed in View mode

The Calc (except Conversion function) and Clock applications do not have Index, View or Edit modes.

Index mode shows you a one line view of each entry within the application. This allows you to easily find a particular entry, which you can then display in full (View mode) by pressing

[ENTER].

Other operations:

[NEW]

PITI

[DELI

[PREVI tNEXTJ

[Al [VI [Tl

Creates a new entry for the current application (in Edit mode).

Displays the currently selected entry and edits it (Edit mode).

Deletes the currently selected entry.

Displays any previous/subsequent entries not shown.

Selects an entry

Displays category menu and user can select a category.

View mode

Edit mode

View mode allows you to see the full details of an entry, without being able to edit or change it.

Other operations:

[NEWI

[EDlTl

[DELI

PEVI [NExTI

Creates a new entry for the current application (in Edit mode).

Edits the currently displayed entry.

Deletes the currently selected entry.

Displays any previous/subsequent entries not shown.

Edit mode is used to create a new entry or edit an existing

entry.

Other operations:

[CANCEL]

[ENTER]

111

[Al [‘II

Displays any information not shown within an entry.

[Al 141 [,I

F’REVI [NEXT]

[Yl

When user cancels to edit the data in edit mode, “Do you really want to throw away all of these changes? Yes/No” will be shown for confirmation.

Stores an entry in the Organizer’s memory or initiates an operation.

Activates the pop-up menu for a field displaying the “pop-up” symbol.

Moves the cursor

Selects a field.

Cursor

Creating a New Entry

In Index or View mode, pressing [NEW] opens a blank form

for creating a new entry.

Make the following new Tel entry:

CATEGORY FIRST NAME Pat LAST NAME COMPANY TITLE

OFFICE#

FAX#

Press [TEL] to open the application.

The application opens in Index mode.

Press [NEW] on the keyboard.

A blank form opens in Edit mode.

Type in the last name Jones.

PERSONAL

Jones

SHARP CORPORATION SUPERVISOR 201-529-8200 201-529-9695

Press

[v’]

5. Type in Pat.

Press

Type in SHARP CORPORATION.

Press

Type in SUPERVISOR.

10.

Press

11. Type in 201-529-8200.

12.

Press

13. Type in 201-529-9695.

14.

Press Press select the appropriate option.

15.

Press [ENTER] to store the entry.

The message “Stored!” appears briefly. The entry is now stored in the Organizer’s memory and displayed in View mode.

For other useful methods available in Edit mode, see below.

Press leaving the original unchanged.

or [NEXT] to move to the FIRST NAME field.

[v]

or [NEXT] to move to the COMPANY field.

[v]

or [NEXT] to move to the TITLE field.

[v]

or [NEXT] to move to the

[v]

or [NEXT] to move to

[A]

or [PREV] to move to the CATEGORY field.

]

to open the pop-up menu. Press

[2nd]

[ENTER] to store an edited entry as new,

OFFICE#

the FAX#field.

field.

[l] - [8]

Editing an Existing Entry

Editing Techniques

To edit an entry already stored in memory, you must first access

the entry in Edit mode (in which it was originally created).

Press [TEL] to open the application.

Select the desired entry in Index mode.

This section explains all the general editing techniques used

in Edit mode when making a new entry or editing an existing entry in all of the applications. (The Memo application has many

additional features for working with text; see p.47 for more

information.)

Fields

Press [EDITI to open the entry in Edit mode.

Make any necessary changes.

Press [ENTER] to store the changes when you are

5. finished.

The new, edited entry is now stored, replacing the original entry.

Most applications divide the display into field boxes. The number of fields in each application varies, as do the types of fields. The different types of field include time fields and pop-up fields. There are also a few special types of text fields. In the User Files application, you can define the

number and names of fields according to your preferences

(see p.43).

You can type any character into a text field. The size of a text field is limited only by the size of the entry. Text fields adjust their size automatically to accommodate the number of lines entered.

Only a date can be entered in a date field, usually in the format

MM/DD/YYYY

JUNE

Only a time of day can be entered in the time field, in the format of HH:MM followed by [AM] or [PM] (for AM and PM). For example, to enter 9:00 AM, you would type 0900 then press

PM1

23,1998.

text

fields, a date field,

For example, you would type 06231998 to enter

When the pop-up symbol J! appears by a field while editing an entry, this indicates that a pop-up menu is available for the field. The pop-up menu contains a list of values available for the field, and is used by pressing value from the pop-up list. Note that the pop-up symbol only appears next to a field in Edit mode, when the field is selected. When you move out of a pop-up field, the pop-up symbol disappears.

[JV]

and selecting the desired

The cursor

The cursor is used to work with text, indicating the position where text will be entered or deleted. It is also used to select items from menus or lists. In text fields, where there is no restriction on the type of text (letters or numbers) that can be entered, the cursor appears as

[ 4 ]

in insertion mode, or 1 as in overwrite mode (see

p.23).

Typing in text

Typing in text is simple and straightforward. The Organizer’s

keyboard layout is just like the keyboard on a typewriter or computer.

Letters (lower-case and upper-case)

Any of the standard letters (A to 2) can be entered by pressing the corresponding key. All letters will normally appear in lower

case. Hold down either of the [Q ] keys while pressing letter key(s) to enter upper-case letters. [2nd]

“Caps lock” key on a typewriter or computer. Once pressed, the symbol CAPS will appear in the display. Any letters typed while the Organizer is in CAPS mode will appear in upper case. To switch back to lower-case mode, simply press [2nd]

again. To enter lower-case letters whiie in CAPS mode, hold

down [Q ] while pressing a letter key.

[Q]

functions like a

[Q]

In the date and time fields, the cursor appears that numbers only should be entered in a specified format (see above).

In text fields or boxes when there is no character at the cursor position, the cursor appears as

asl,

indicating

Numbers

Numbers are entered using the numeric keypad located to the right of the display. The numbers are entered regardless of whether CAPS mode is on or off.

Symbols

The symbols that appear in white above certain keys can be

entered directly from the keyboard. Holding down pressing the appropriate key will allow you to enter these symbols. Colons can be entered by holding down pressing the

[

]

key. In addition, a large number of special

[+;‘I

[+]

while

and

symbols are available by pressing [SMBL] (see p.71)

Deleting text

Moving around the display

You can move the cursor around the display with the cursor keys

[A],

cursor key down for continuous rapid movement.

The following convenient keyboard shortcuts are also available in Edit mode:

Pndl

[bl

Pndl

Pndl [A

PM WI

[,I, [A]

and

[VI.

In addition, you can hold any

Moves the cursor to the end of the line.

Moves the cursor to the beginning of the line.

Moves the cursor to the first line of a field.

Moves the cursor to the last line of a field.

If you make a mistake while entering text, use the following keys to erase the incorrect text, then enter the correct text:

PSI

[DELI

Working with blocks of text

Working with a block of text is sometimes easier and more convenient than working with characters one by one. The first step is to select the text to work with.

Inserting and overwriting text

To insert text into some existing text, move the cursor past the character after which you wish to insert text and begin typing. Insertion mode is the Organizer’s default setting, indicated by the triangle cursor+. To switch to the overwriting mode, press [INS]. Any text you enter will replace the existing text. The cursor appears as 1 in the overwrite mode. To switch back to the previous mode, press [INS] again.

Deletes the character before the cursor Deletes the character at the cursor’s current location.

Hold down the [Q ] key while using the cursor keys to move over the entire text that you want to work with. This will “highlight” the text (display it in reverse white on black).

You can now perform a number of operations on the

selected text:

[BS] or [DEL]

[2nd]

[COPY]

[2nd]

[CUT]

[2nd]

[PASTE]

For a full explanation of the Cut/Copy Paste functions, see p.69.

Deletes the selected text.

Copies the selected text to the clipboard so that it can later be pasted to another location.

Deletes the selected text from its current location and moves it to the clipboard.

Replaces the selected text with whatever is currently in the clipboard.

Scrolling the display

If there is more information than can be displayed at one time, an arrow will appear at the bottom of the display. The arrows indicate the direction you need to scroll in. Press to scroll the information one line at a time.

[v]

[A]

Finding Specific Entries in Your Organizer

There are a number of ways that you can locate entries and

information in your Organizer. One is to scroll between entries using the [NEXT] and

Using index mode

Index mode gives you a listing of all the entries in a particular

application.

Index mode gives you a listing of all the entries in a particular application. It is useful for providing a summary list of the entries contained for that application, from which a desired entry may be selected.

Many applications open in whichever mode was active when they were last used, ie. View, Edit or Index mode.

Press the desired application key.

If it is not already displayed, switch to Index mode by pressing [CANCEL].

A list of the existing entries appears.

3. If the desired entry is not displayed, you can scroll the list

of entries by pressing

[PREV]

keys. Others are as follows.

[v]

and [A].

When the desired entry is displayed, select it and press

[ENTER] to see the entry in full.

You can also press any letters/symbols/numbers, then the

5. most relevant entry will be highlighted. Press [ENTER] to

see the details of the entry. (Only Telephone and User File applications provide this function.)

Using keywords

If you know a particular entry is in your Organizer, but you don’t remember where, you can use the Search command to find it.

Press the desired application key.

Press [SEARCH].

The Search window will open.

‘IND

ALL ENTRIES

2ndl+[-1:

Enter the name you are looking for. For example, type

lSlJt9fIE~

SECRET

CUNTAINING:

OW:

SUMMER.

To search only secret entries (see p.84), press

check the SECRET ONLY item.

[2nd]

[

-1

The Organizer will now display the first entry that contains the

“keyword” that you entered.

If there is more than one entry that contains the keyword, press

[NEXTj

until you find the entry you are looking for. Then press

[ENTER] when you have finished searching.

By date

You can use the various Calendar views to quickly and easily find information related to a time and/or date.

1. Press [CALENDAR].

The calendar appears in the preset view.

Select a day using the cursor keys, then press [ENTER]

to see the Monthly Graph.

Press [ENTER] again to see the Weekly Calendar.

10,1998~

Press [ENTER] again to see the Yearly Graph.

For more information about using the Calendar

application, see p.31.

You can open the Calendar menu by pressing [MENU] to

select the desired Calendar view.

SCHEDULE: I

Deleting Entries

Entries in the Organizer can be deleted using either the [DEL]

key or the application menu.

Deleting single entries

Open the desired application.

Select the entry in Index mode.

Press [DEL] on the keyboard.

A confirmation message appears asking if you are sure you want to delete the selected entry.

Press M (or [N] to cancel the deletion).

Deleting entries using the application menu

You can also make deletions using the application menu. The

DATA DELETION submenu allows you to do this flexibly and easily.

Open the desired application.

Select the entry in Index mode or display it in View mode.

Press [MENU] to open the application menu.

Select DATA DELETION, then press [ENTER].

all

TELfiles.

Select SELECTED ENTRY, then press [ENTER].

A warning message appears asking if you are sure you want

to delete the entry.

Press

[VI

(or [N] to cancel the deletion).

Checking the Time and Date Checking the Memory

To check the current date and time, press [CLOCK].

Press any other application key to close the Clock application.

For a full explanation of the Clock application, see

p.57.

The Organizer has a certain memory capacity in which operations are carried out and data that has been entered, such as phone numbers and memos, are stored. When the amount of data already stored approaches the Organizer’s maximum memory capacity, you may not be able to store an entry or the data being processed may be lost when you

change applications. To avoid these problems, you should check the remaining memory space regularly and free up space when necessary by deleting out-of-date entries. The Check

Memory function allows you to easily check the amount of free

memory available in the Organizer, and thus avoid the

inconvenience of running out of memory and losing data.

Press [MENU] three times to display the TOOLS menu.

Select CHECK MEMORY, then press [ENTER].

The display shows the summary of the Organizer’s memory

usage and availability.

Press [ENTER] or [CANCEL] to close the display.

Even if the display shows a small amount of free memory available, that amount may be insufficient for certain operations to work properly. You are strongly recommended to carry out regular “housekeeping” by deleting unwanted or out-of-date information to prevent

the memory becoming full.

The TOOLS Menu

Many of the basic utilities are accessed through the TOOLS menu. The menu is also used to set up and configure certain features, such as the display contrast. An illustration and summary of the TOOLS menu (including page references where

fuil

explanations can be found) are provided below.

Other important facilities and functions are provided via the PREFERENCES menu, which allows you to tailor the Organizer and is described in Chapter 10, and the PERIPHERALS menu, which provides commands for data transferring, described in Chapter 9.

-the

Organizer’s Basic Utilities

Shows the amount of free and used memory (see

Adiusts the contrast of the LCD

Sets the alarm sound on and off (see

p.60)

p.26)

Chapter 3

Time Management

The Organizer’s Calendar, Schedule, To Do, Daily Calendar and Ann (Anniversary) applications let you structure and manage your time easily, whether scheduling appointments or giving reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis.

The Calendar Application

The Calendar represents the Organizer’s most central utility. It serves as a calendar that you can reference at any time for the correct date, and also as a time management utility, indicating important dates so that you can keep track of your time and appointments. The application performs as a highly sophisticated calendar that can display details of any month from January 1901 to December 2099. The Calendar also provides you with a convenient way of accessing, viewing and making new entries in the Ann and Schedule applications.

The Calendar provides you several Calendar views: Yearly Graph, 3-Month View, Monthly Graph, Weekly Calendar. You can also jump to Daily Calendar just by pressing [DAILY) key.

Yearly Graph:

The first half of the year (from January to June) and the second half (from July to December) are graphically displayed on one screen each.

3-Month

Monthly Graph:

Weekly Calendar:

Calendar:

The specified month is centered, and the previous and the next months are shown on the left and the right, respectively.

Hours are shown as avertical axis, day of the week as a horizontal axis and the specified day is reversed.

The specified week is shown on the screen.

Daily Calendar:

A time bar of the specified day is

shown.

You can use the Calendar menu to select a particular Calendar view directly, regardless of which view you are already using.

Press [MENU] to open the Calendar menu.

A date entry window appears.

GO TO A SPECIFIC DATE

t-l/D/Y= #,‘15/1998

[CANCELl.‘[ENTERl

2. Select VIEWS.

Select the desired view in the VIEWS menu.

You can also jump to Daily Calendar by pressing

[DAILYJ

directly. In the Daily Calendar, highlight an entry and press

[ENTER] to display the details of the entry.

Selecting a date

From any view, you can (whether the next month, week, or day) by pressing [NEXT], then moving the cursor to a specific date to select it

for display in another Calendar view. However, another

convenient way of selecting a date that is not on the display is using GO TO A SPECIFIC DATE in the Calendar application menu.

Press [MENU] in any Calendar view, and select GO TO A

1. SPECIFIC DATE.

scrotl

to the previous or next time period

[PREV]

Enter the date you want to select in the order of month,

2. day, and year. Single-digit months and days should be preceded by a “0”.

Press [ENTER].

The selected date will appear in the current Calendar view. *

You can press

You can press calendar.

In Yearly Graph, 3-Month Calendar and Monthly Graph

[2nd]

[CALENDAR] to directly skip to today.

[2nd]

[DAILY] to jump to today’s Daily

Views, you can press [NEW] to open a new Schedule

record.

Date Calculating

The Schedule Application

You can find and display any date a given number of days

before or after a particular date.

Example: View the calendar 60 days from today.

Enter into the

3-Month

view.

Press [2nd][CALENDAR] to make the today’s date blinking.

Press [+] 60

[=]

to specify the date 60 days in the future.

The calendar for the corresponding month appears, with

the appropriate date selected.

Press [ -1 to specify a number of days in the past,

[+]

for

a number of days in the future.

Any entries, whether or not they are registered as secret, can be accessed in Yearly Graph and Monthly Graph.

The Calendar application menu

Deletes selected Schedule

entries

The Schedule application allows you to enter appointments, times and dates for meetings, parties and events, and also to set an alarm to sound prior to or at the time of a scheduled entry. This makes it easy to organize your entire day and manage your appointments. Schedule entries are indicated on the Calendar’s Yearly Graph view,

3-Monthly

view, Monthly

graph view, Weekly Calendar view and Daily Calendar view.

Selectinn a specific date

If you want to jump to a specific date to find entries or make a new entry, you can do it easily using the application menu.

In Index or View mode of the Schedule application, press [MENU], and select GO TO A SPECIFIC DATE.

A date entry window appears.

GO TU A SPECIFIC DtiTE

M./D/Y= W15, 1338

[ CRNCEL I,‘[ ENTEF:

Enter the date you want to go to.

Press [ENTER].

The first entry on that day is selected in Index mode, or displayed in View mode.

Tuesday) for regular monthly events on a specific day.

If you would like to make a new entry, press [NEW], or if you

would like toview other entries on that date, press [NEXT] or

[PREY.

Making entries for recurring and extended events

Using the Schedule application’s Repeat function, you can copy entries to other days or dates without having to type in each one individually. This is convenient for those appointments, meetings, and other events that are held regularly. The Repeat function can also be used to enter an event that spans a period of a few days or a few weeks, such as a business trip or vacation. Six different types of repeating events include:

Daily Repeats on the following one or more days for events that span

consecutive days.

Work day The same as Daily repeat, but excludes weekends.

Weekly

Repeats the same day each week for regular weekly events.

Bi-weekly Repeats every other week.

Monthly by day Repeats the same day of each month (for example, the first

Monthly by date Repeats the same date each month (for example, the 10th) for regular monthly events on a specific date.

For example, if you have

beginning on AUG

15th:

Press [NEW].

Enter 08151998 in the DATE field.

Move to the DESCRIPTION field.

Enter the description. Type Vacation.

Press [ENTER].

Press [MENU] and select REPEATTHIS ENTRY.

. _ ._ . .. .. _ __ . ... .

DATE:

REPEAT THIS EHTRY:

ITIMES

Press

[lJ]

to display the pop-up list, then select DAILY.

UCIG 15r199E: ISfiT:’

tWNTHLY’:B; DkTE)

[ ClitKEL I>‘[ Et4TEH I

Enter the number of additional days on which the event

8. will be repeated. An entry can be repeated up to 999 times. In this case, type 4 (together with the original entry, the event will occur on five days).

can be generated by making two different schedule entries and repeating each one.

Setting a Schedule alarm

Press [ENTER].

ISiTE: AUG 15, 1998

‘:.SAT!

Your five-day vacation is now stored.

You can confirm that your vacation has been entered by checking the Calendar monthly view.

To repeat any entry that has already been stored, select it

in Index mode, then precede from step 6 above.

Events like the second and fourth Thursday of each month

A Schedule alarm can be set to remind you of scheduled events such as appointments and meetings. You can set an alarm for any entry that has a starting time set. Alarms that have been set will sound even if the unit is turned off.

Enter the following information with an alarm set for one hour in advance:

Date

Time

Description

Press [NEW] to open a new entry.

Enter the Date and then move to the TIME field.

Enter the starting time and ending time, each followed by

July 16, 1998.

1:OO -

2:00 pm

Lunch with Sally

The cursor moves to the alarm time field. Alarm time will automatically be set 15 minutes before the schedule starting time.

Enter the desired alarm. Type 1200 and press [PM].

If you want to set the alarm 15 minutes before the schedule’s starting time, skip step 4 above and press

Note that the alarm 0 symbol is different from the bell

[2nd]

[ALARM].

which appears at the bottom of the display to indicate that any alarm already marked as set throughout the Organizer will sound at the designated time.

Selecting the Split Screen Mode

Press [MENU] in Schedule or To Do application to open

Schedule menu or To Do menu.

Select SPLIT SCREEN ON. (J indicates that the option

2. is currently set.)

Move to the DESCRIPTION field and

Press [ENTER].

typeLunch with

Sally.

To set an alarm for any entry that has already been stored, display the entry in Edit mode and enter the desired alarm

time in the alarm field or press

[2nd]

[ALARM] to set the alarm

15 minutes before the entry’s starting time.

If the start time of a Schedule entry is before 0:14 and [2nd] [ALARM] are pressed,

0:OO

will be set as the alarm time

automatically.

Clearing a set alarm

To clear an alarm that has been set for a Schedule entry, display

the entry in Edit mode, then press

[2nd]

[ALARM].

Split Screen Mode

The Split Screen function is available in the Schedule and To Do applications. Once this function is selected, a calendar will be shown on the left of the screen to enable user to choose a schedule date or a due date easily.

The Split Screen function is on and a calendar is shown on the left of the screen if [NEW] is pressed. After pressing [2nd]

[I],

the Schedule Index of the selected month will be shown.

The Schedule application menu

Selects the Calendar view

Uses to enter events that occur regularly, or makes an event that spans a period of time (see p.34)

Selects the specific entries for deletion (see p.27)

The To Do application

The To Do application is a valuable organizational tool to help you meet deadlines and to add structure and efficiency to your work that you set for yourself. This application allows you to organize and track task and objectives, assign them priorities. To help you in this task, entries are identified as TO BE DONE or DONE.

The To Do entry display opens.

Making new entries

Entries in the To Do application contain five fields: Description, Due Date, Priority, Done indicator, and category.

field, which you can define yourself and assign as you like,

can be used to manage tasks according to project, the personnel involved in them, or any other groupings you wish

to define.

The~category

Assigning priority to entries

In the PRIORITY field you can enter a number (1 - 5), which

then indicates the importance of a task or project.

Enter the following information:

Description

Priority

Press

jT0

Make comparison chart

DO].

The entry is now stored.

Press [NEW].

Enter the description of the entry. Type MAKE

COMPARISON CHART

Skip the DUE DATE field and move to the PRIORITY field.

Type 1.

Press [ENTER].

Assigning due dates to entries

Checking off completed entries

A To Do entry must be given a due date (or month) so the

Organizer knows how to classify it and the Calendar knows when it becomes due. The due date can be entered either by typing in the actual date, or by selecting the date from the

pop-up calendar and using the arrow keys to select the desired

month and day.

Enter the following information:

Description

Due Date

Sales report

Sept 10,1998.

In the To Do application:

Press [NEW].

Type Sales Report.

Move to the DUE DATE field. Enter the due date in the order of the month, day, year. Type 09101998, or press [

11,

use [PREY and

[NEXT]

to display September 1998,

thenuse[A] [‘I] [+I [,]andtomovetothelOthof

the month.

Press [ENTER].

At indexview, a ! mark will be displayed beside an overdue

entry (ie. an entry for which the due date has passed).

Once you have reached a target you set for yourself, it is a good idea to check off the entry as completed so that you can concentrate on things still to be done.

This operation can be done in the To Do application, which

lets you check off a task that you have completed before its due date.

Check off entries in the To Do application.

Select the entry in Index mode.

SEND1

tdG

iSEP

2. Press

PREPARE

-,t1IPA’Y FUR MUCK + [1ISALES ti[31SEND

[Q]

FOR

REPORT

PRICE LIST TO

[SMBL].

IJF

JnHNiMfiR

The entry is checked off and marked

10,199s ;MkR 247 1997 iMAR

2431997

with/.

The DUE DATE field name changes to DONE DATE and today’s date appears in it.

Press [ENTER] to switch to One Data View.

3. *

If you mistakenly check off an entry as completed, you can uncheck the entry by pressing

[Q]

[SMBL] again.

However, if you do this, the entry will be stored without a

due date.

Once a project or task is completed, and you no longer need the To Do reminder, you can delete the entry, or groups of entries, which will free up memory in the Organizer.

Split Screen Mode

The Split Screen function is available in the Schedule and To

Do applications. Once this function is selected, a calendar will be shown on the left of the screen to enable user to choose a schedule date or a due date easily.

For the details of Split Screen function, see p.36

Updating the Category list

The To Do Index view appears.

When you edit a category name, any To Do entries that refer to that category are automatically updated to reflect the change.

The To Do application menu

Opens the CATEGORY window so you can edit categories

Turns on the Split Screen Mode (see p.36)

Selects the specific entries for deletion (see p.27)

You may

wish

to edit the names of existing categories.

From the To Do application’s Indexview, press [MENU].

Select CATEGORIES.

The CATEGORY window appears.

Make the desired change to the category list.

Press [ENTER] to store the edited entry.

The Ann (Anniversary) Application

The Ann (Anniversary) application makes it easy for you to keep track of annual events, such as wedding anniversaries and birthdays of friends, relatives and business associates. Once entered, the dates of annual events are displayed on the Calendar, giving you plenty of warning to prepare for them well in advance every year.

The Ann application menu

Chapter 4

Creating Your Own Database

The Tel Application

The Tel application stores the names, telephone numbers, and addresses of business clients, companies, personal friends and so on.

This chapter describes using the Tel (Telephone) and User File applications. These two applications are actually identical in the waythatthey function, except

that they have different default file and field names

designed to handle different types of information. The

flexibility of these applications allows you to manage

a wide range of information, from simple address book to an extensive restaurant guide or even a of your important business contacts.

ksting

Updating the Category list

You may wish to edit the names of existing categories.

From

The CATEGORY window appears.

The TEL Index view appears. *

theTELapplication’s

Select CATEGORIES.

Make the desired change to the category list.

Press [ENTER] to store the edited entry.

When you edit a category name, any TEL entries that refer to that category are automatically updated to reflect the change.

For the details of the Tel application, see

Indexview, press [MENU].

p.17

•1

’

The Tel application menu

The User File Application

The User File application allows you to manage different information. Each entry comprising 16 text fields. Note that you can rename the file name and the field names according to your preferences. See p.43 for more information on customizing this application.

for deletion (see p.27)

Customizing the User File Application

You can customize the User File application in the following four ways:

Category:

File name:

Fields:

Sorting order:

Updating the Category list

You may wish to edit the names of existing categories.

From the USER FILE application’s Index view, press

1. [MENU].

2. Select CATEGORIES.

The CATEGORY window appears.

Make the desired change to the category list.

Press [ENTER] to store the edited entry.

You can update the category list.

You can rename the file name of your choice.

You can change the field names.

You can specify which fields are used to sort the entries displayed in Index mode.

The USER FILE Index view appears. *

When you edit a category name, any USER FILE entries that refer to that category are automatically updated to reflect the change.

Changing file name

Press [USER FILE] to start the application.

Press [MENU], select FILE NAME.

The FILE NAME window appears.

Change the file name according to your preferences. (up

3. to 10 characters). Letters, numbers, and symbols can all be entered.

Press [ENTER] to store the new name. (or [CANCEL] to cancel any changes and leave the original file name.)

Configuring fields

Press [USER FILE] to open the application.

Press [MENU], select FIELD NAME.

The FIELD NAME window opens.

you want your Restaurant list (initially configured as USER FILE)

to bedisplayed by NAME, CUISINEand NUMBER respectively

in the Index mode. Also you might want your Restaurant list to be sorted alphabetically first by NAME, (as opposed to the default, which is by CUISINE only, so that for restaurants, the names are displayed in the order in which they were created).

Press [USER FILE] to open the application.

Press [MENU], select INDEX ITEMS.

Move to the desired fields and change them as required.

Enter the new name (up to 12 characters). The name can

contain letters, numbers, and symbols.

Press [ENTER] when you have finished. (Or [CANCEL] to

cancel the changes and leavethe fields as they were.)

Modifying the Index display and the Index sort

order

You can set up a different Index format for the User File application, designating three fields you want to display in Index mode. The User File application also allow you to define the way in which your entries are sorted in Index mode. You can specify which of the displayed fields should be used as the sorting key.

For example, in the User File application, you might decide

The INDEX ITEM window appears.

In INDEX 1 field, press

3. you want it to be displayed in the first field of the Index

mode and the sorting key.

If the desired fields are not all displayed, use [PREV] and

[NEXT] to scroll between pages.

Press [y ] or [NEXT) and use the same methods to enter

INDEX 2.

Press

[v]

or [NEXT] and set lNDEX3.

[IJ]

to select the field name that

Press [ENTER] when you have finished (or [CANCEL] to

cancel the changes).

The Index view reappears with the entries sorted by Name.

The User File application menu

Opens the CATEGORY window so you can edit category names.

lLlSER FILE Ii

CATEGORIES

0 FILE

NAME 0 FIELD NWIE I

INDEX

iTEMS

DCtTli IIELETION

HENCI

Edits the File name (see p.43).

Edits the field names (see p.43).

Modifies the Index display and the Index sort order (see p.44).

Selects the specific entries for deletion (see p.27)

Chapter 5

Memo

The Memo Application

The Organizer’s Memo application provides you with a simple yet powerful means of recording information, from meeting notes to memorandums and letters.

This chapter explains the features of the Memo application, the Organizer’s basic word processing

utility. This application provides powerful word processing capability in a hand-held device.

Before reading this chapter, be sure you have read Editing Techniques in Chapter 2. More advanced editing features are used in this chapter. Be sure you have a good understanding of the Organizer’s basic editing procedures before beginning to use the Memo application.

Creating documents

Press [MEMO] to open the application.

The Memo application opens in Index mode.

2. Prey.

Type in the following letter (pressing

3. new line):

July

lo,1998

Mr. Frank Smith Chairman

ABC Co. Ltd.

[+I]

to move to a

The Memo Title window then appears.

Type in the

Press [ENTER].

The entry is then stored and displayed in View

titleLetter

to Frank.

mode.

Dear Mr. Smith:

Thank you for your fax of July

Project. We agree that it is too difficult to answer your questions about our new project properly based on the available information. We will receive the proper documentation within the next week.

This shouldn’t cause any delay in our production schedules.

Sincerely, *

It is not necessary to press The unit will automatically perform word wrapping onto the next line when the current line is full.

Press [ENTER] when you have finished entering the text.

5th,

1998 regarding the Alpha

[+I]

at the end of each line.

Finding entries

Memo entries are sorted for display according to their title alphabetically. Therefore you can find out the desired entry as easy as possible.

Turning word wrap on and off

Word wrap automatically moves text which will not fit onto the end of a line to a new line, preventing words from being split when you type. This allows you to type text without having to worry about when to insert a carriage return to move to the next line. The default setting for the Organizer’s word wrap function is on. There may be times, however, when you want to turn off the word wrap function. This can be done for each individual entry.

A J will now appear next to WORD WRAP ON whenever you view the application menu in Edit mode.

In Index or View mode, press [MENU].

Select WORD WRAP ON.

To turn word wrap back on for any entry, repeat the

procedure. appear.

The/

next to WORD WRAP ON will no longer

The Memo application menu

deletion (see

p.27)

Chapter 6

Desk Accessories

The Organizer’s desk accessories are a set of

valuable utilities for everyday use. The Calc

(Calculator) can perform calculations on figures

entered by using the number keys. The Clock can

simultaneously display the day, date, and time in any two cities of your choice. This chapter provides all the information you need to enjoy full use of these

very useful applications.

The Calc (Calculator) Application

The Organizer provides a 12-digit calculator which performs

mathematical operations, including square root and percentage

calculations. The Calc application also provides

cost/selling price markup and margin calculations. In addition, it has a powerful currency/units conversion function.

There are four different display options in the and the application always opens with the most recently used display.

To move between the different calculator modes, either press [CALClCONV] repeatedly until the desired mode appears, or select VIEWS from the calculator menu and

then select the desired mode.

Using the arithmetic calculator

Press [CALClCONv] to start the application.

CPLCULATOR

Perform the calculation using the numeric and mathematical symbol keys on the keyboard, just as you

would with a regular electronic calculator.

support

Calc

application,

for

To quit the application by pressing the corresponding key.

When E appears

When any of the following situations occur, the error indicator

E is displayed and calculations are suspended. Press [C-CE]

Calc

application, simply change to any other

To clear an entered value, press [C-CE] once. To clear an entire calculator operation, press [C-CE] twice.

Calculations are performed in the order of entry, not according to algebraic operator precedence, ie., the calculation 8 + 2 x 3 is performed as: (8 + 2) x 3 not 8 + (2 x 3). This is just as for a regular electronic calculator.

An M shown on the display indicates that a value is stored in the calculator’s memory. Press [R-CM] twice to clear the memory.

Press

[,]

or [BS] to erase the last digit typed.

An E shown on the display indicates an error, usually an

overflow error (when no more digits can be displayed). When this happens, the calculator will usually ignore any subsequent input until the error is cleared. press [C-CE]

to clear the error.

press

[+/-I

to change the sign of a displayed value.

For further information on other calculator operations, see p.54.

to clear the error.

The integer part of the calculation result is exceeds 12 digits (a rough calculation is obtained).

Example:

The integer part of the calculation result exceeds 24 digits.

The integer part of the numerical value in the memory exceeds 12 digits.

A number is divided by “0”.

4567890123 [x] 456 [ =]

2.08295789608 is displayed with E, which indicates thatthe rough result is :

2.08295789608 x 10” (ie. 2,082,957,896,080)

Cost/Selling price/Markup and Cost/Selling

price/Margin calculations

The Calc application provides a useful function for making markup and margin calculations, based on figures that you supply via the keyboard. The way it works is simple: you enter two of the values that you already know for either the cost, selling price or markup/margin, and the calculator works out and displays the missing value. For example, if you enter the cost and the selling price, it will tell you the percentage markup or margin based on those two values. If you enter the selling price and the markup or margin, it will tell you the cost.

Press [CALC/CONV] several times until the COST/

S.PRICE/MARKUP

display or theCOST/S.PRICE/MARGIN

display appears, as required.

COST~SELLellmGIn

Enter a number in Z of the 3 fields.

Pm.5

[SOLVEI t.o calculate the 3rd

field.

.,.,.,.,........,.,....,.,,,,,.,.,,,,.,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,

Press [?I

COST

SELLIN

PRICE

MaaTTN 121

CaLCULATIoR

t,,,

clcut- o

field.

,,,, .,.,.,......,.,.,.1...,....,.,.,.,......,

(12

< ? ) (3

a new value.

Move to the field whose new value you want to calculate, and press

Press [SOLVE].

[

to indicate the missing value.

The new value is calculated and appears in the field.

Setting the number of decimal places

Use

[ A ] [ 7 ]

or [PREV] [NEXT] to move to the fields

whose values you already know, and enter the values.

Press [SOLVE] to calculate the missing value.

The missing value is displayed in the appropriate field. *

Note that you must move out of a field in which you have

just entered a value before the calculation can be

performed.

Re-calculating using different values

Once you have made a Mark/Margin calculation, you can recalculate using new values without having to start from the beginning.

Move to whichever fields(s) whose values you want to

1. change, and enter the new values.

Press [CCE] to clear the contents of a field before entering

When using the Cost/Selling price/Markup and Cost/Selling price/Margin calculator, you can choose whether the number of decimal places used in calculations is 0 or 2.

In either Cost/Selling price/Markup or Cost/Selling price/Margin calculator mode:

Press [MENU], select DECIMAL POINT SETTINGS.

Select the desired setting and press [ENTER].

The desired number of decimal points is applied. *

Note that when no decimal points are used (ie. DECIMAL POINT: 0 is selected), pressing the decimal point key will have no effect, but any numbers entered subsequently will be treated as integers. For example, typing 12.75 will be treated as 1,275, which will produce a very different calculation result.

Calculation examples

Conversion function

The Organizer can be used to perform conversions between different currencies and units of length, area, volume, mass, temperature and energy. There are 3 conversion index groups. The first index group comprises eight currency conversion screens in which you can set and edit the exchange rates yourself. The other two index groups have preset conversion factors so conversion can be performed right away.

Changing the currency rate

Press [CALC/CONV] twice until the Conversion index

1. display appears. Select the desired item and press

[ENTER] to confirm.

Bbf

CIJRRENCY

6.25

For example, you want to set one Canadian dollar equal to

0.45 pounds Sterling:

Press [EDIT] in order to change the rate.

COHUERSIOll

3+.i

88888

FL----Y

-----

RATE= 6.25

Ima

CCIRRENCY 4

Press [CCE] to clear the original rate first. Then enter the rate 0.45.

A maximum of seven characters can be entered on each side.

Press [ENTER] when you have finished (or [CANCEL] to cancel the changes).

If you want to set another currency exchange rate, start again

from step 2 above. you can use each currency conversion at

any time once it has been set.

Performing a conversion

Make sure that a maximum of 10 digits can be entered.

Press

[A]

to move to the currency name field and then

change what you want.

Example:

C$ + STRf

For example, you want to find out how many liters there are in 10 gallons:

Press [CALClCONV] twice until the Conversion index

display appears.

Press

[PREVI

[NEXTj

to movethrough three conversion

index groups until youfind out the units conversion of

volume.

Select gal + I and then press [ENTER].

Enter 10 gallons and then press

The answer is displayed under the unit rate.

COWERSIOM

If you want to know how many gallons are equal to 10 liters, press [AdB] key to change from gal+ I to

The method of converting currencies, units of length/area/ mass/temperature/energy is the same as above.

The following table shows the conversion factors that are preset

in your Organizer.

[A,

B] to convert it.

‘VULIJME I

gal+

The Calc application menu

Selects the basic, cost/sell/ margin, cost/sell/markup or conversion calculator

mode.

Sets

the number of decimal

places (see

p.53)

The Clock Application

The unit’s built-in clock makes it possible not only to know the correct time and date in your area, but also to know the time in other cities or any region around the world. The Clock is used as the reference time by the Calendar, Schedule, and To Do applications. In addition to

(DST) can be enabled for any city your designate, for those

countries that use an annual Daylight Saving Time adjustment.

these

features, daylight saving time

A list of cities appears. The currently selected city is at the top of the list. The cities are listed in alphabetical order by country and then by city name.

As an aid to international business and travel, the Organizer is set to display the time in any other city you choose (called the World City) as well as your own city (the Local city).

To view the Clock, simply press [CLOCK].

Changing the Local city

The Local city is the city selected to provide the local time. When you first use your Organizer, the default Local city is set

as New York. To change this setting:

Press [MENU] to open the Clock menu.

Select CHANGE LOCAL CITY.

Type the first letter of the name of the country in which the target city is located. (For example, if you wanted to select San Francisco, you would type U for United States.) Then use

Use can also use [PREV] and [NEXT] to move up and down the list.

If the selected city observes Daylight Saving Time, press

[+I]

This advances the Local time by one hour. A symbol appears

beside the city to indicate that daylight saving time has been

set.

6. Press [ENTER].

The Clock window appears briefly, showing the new Local city. The time is automatically adjusted.

[PREV]

and

[A]

and

[v]

or number 1 to 4 to select a city. You

to indicate this.

[NEXTj

to display the city you want.

Certain countries will be abbreviated as follows:

Federal Republic of Germany Papua New Guniea Czech Republic Republic of Trinidad and Tobago Dominican Republic French Polynesia United Arab Emirates United States of America

Country and city names in the list and their relative time

GERMANY, F.R. PAPUA N.GUINEA CZECH

REP.

TRINID. & TOB.

DOMINICAN

REP.

FR. POLYNESIA U.A. EMIRATES USA

differences are current as of july 1997.

Setting the time and date

Press [MENU] to open the Clock menu.

SelectADJUSTTIME/DATE and press [ENTER].

The ADJUST TIME/DATE window opens.

TIME ;

NEW YORK

USA

:tl/‘DIY= 8/15.!1996 <SAT>

ii:305

[

CANCEL 1 i [ ENTER

CITY COUNTRY

TIME SYSTEN / m 24

LOCAL DATE

LOCQL

The window has three fields: Time System, Local Date, and Local Time.

Press

[d]

[b]

3. shown in

Move to the LOCAL DATE field. Enter the current month

to indicate whether you

12-

or 24-hour format.

wantthe

time

and day in two digits, and the year in four digits. You can also select the date by pressing [y ] to display the pop- up calendar. (Use [PREV] and [NEXT] to display the desired month, then

[A] [v] [(I [b]

to movetothe

current day.)

You can set any date from January lst, 1901 to December

31st,

2099.

Move to the LOCAL TIME field, enter the current time and

5. press [AM] or [PM] (for AM or PM). Be sure to enter a 0 before a single-digit hour or minute entry.

Press [ENTER] (or [CANCEL] to cancel the changes).

The time and date are now stored. *

Because the Organizer automatically adjusts the time after the Local city is changed, you should select the Local city before setting the time and date.

Changing the setting in the TIME SYSTEM field also changes the time display format for all the Organizer’s time-related applications and functions, such as Schedule.

Checking the time in a

You can find out the time anywhere in the world using the Clock application by selecting another city, called the World city. Selecting a city as the World city will display the time in that city as well as the Local city when you press [CLOCK]. The Organizer also shows you the time difference between the current World city and the Local city. When you first use the Organizer, the default World city is London.

To change the World city:

Press [MENU] to open the Clock menu.

Select CHANGE WORLD

A list of four cities appears. These will be the 6 cities you most recently selected, or checked the time in. The currently selected World city appears at the top of the list.

If the city you want to select as your World city is on the list, select it and then press proceed from step 6 below. If not, type the first letter of the country containing the target city.

citv

CITY.

A list of cities appears. Just as for the LOCAL

in this list are in alphabetical order according to country name.

Use

[PREV]

and [NEXT] to display the city you want.

Select the desired city.

If Daylight Saving Time city,

press[d]

A symbol appears beside the city, indicating that DST has been

set.

Press [ENTER].

The city is selected as the World city and the window closes.

The Clock window briefly appears, indicating the time in the selected World city. The time difference relative to the Local city is displayed below the World city time.

to indicate this.

(DST)

is observed by the selected

Clpl

list, all cities

Daylight Saving Time (DST)

Assigning DST to a city

Designating Daylight Saving Time sets the time for that city one hour ahead of its regular time.

Press [MENU] to open the Clock menu.

Select either CHANGE LOCAL CITY or CHANGE WORLD

CITY

(it doesn’t matter which you choose).

Select the desired city using [ A 1, [ v 1, [PREV] and

[NEXT&

Press

[J].

(DST)

for a city automatically

separately, you can simply disable the Organizer’s DST feature

itself, which then applies to all cities within the Organizer. When these cities switch back to DST, you can simply re-enable the feature without having to change any city’s entry.

Press [MENU] to open the Clock menu.

Select ENABLE DST

The current DST setting (enabled or disabled) is indicated by a tick. Select ENABLE DST to change the setting.

When DST is disabled, the DST symbol disappears from the

Clock display.

Disabling all alarms

A symbol appears to the left of the city, indicating that DST is in effect.

Press [ENTER].

To de-assign a city’s DST setting, simply follow the above procedure and press on and off).

Enabling and disabling DST

Once DST is assigned to a city, it remains in effect until it is de- assigned. Rather than having to de-assign

[

41 again (this toggles DST between

DSTfor

each city

Once you have set an alarm, it will sound at the appropriate time whether the Organizer is turned on or off. When the organizer is on, 0 at the bottom of the display indicates that any alarm that is set will sound at the appropriate time.

There may be times when you do not want to hear any of the set alarms. You can disable all Schedule alarm sounds easily with a single operation.

Press [MENU] three times to open the TOOLS menu.

Select ALARM SOUND ON.

Thea

disappears from the display. All alarm sounds are now

turned off, ie. no audible alarm will sound, until you use the above procedure to turn them on again by re-selecting ALARM SOUND ON. However, each alarm will still be displayed when it reaches its set time, even when the unit is turned off. This means the alarm sounds are disabled, but not the alarms themselves.

The Clock application menu

Chapter 7

Expense Function

The Expense function is an easy way to track expense information for the traveling business person. Each record can contain the category, date, amount, payment type (AMEX, Visa, Mastercard,

Diners Club, check, cash or two other types of your

choice), status and a description of the expenses.

In addition, the EXPENSE REPORT option allow you to see the total expenses for a single day or for a certain period.

Entering expense record

Press [EXPENSE] to open the application.

The Expense application opens in Index mode.

Press [NEW].

blank

form opens in Edit mode.

Enter the date in the order of month, day, year. Type in the

3. date 08101998, or press

display August 1998, then use to move to 10th of the month.

Press

[v]

or [NEXT) to move to the Amount field.

[y],

use

[PREV)

and

[A] [y’] [+] [b]

[NEXTJ

and

Type in the amount 100.

The expense amount can be up to 10 digits including up

to two decimal places.

Move to the Payment Type field. Press desired payment type. Press l-8 to select the desired item.

Select AMEX.

Move to the Memo field and use the keyboard to input

the description of the expense.

For example: Type in Car rental at ABC RENTAL SERVICE

Move to the Status field. Press

status mode. Press l-4 toselect.

Select TO BE SUBMITTED

Press

[A]

[PREV]

[ VJ]

to select the desired category. Press l-8 to choose

item.

Select BUSINESS

to move to the Category field. Press

[lJ]

to select the

[YJ]

to select the desired

10.

Press [ENTER] to store the entry.

The message “Stored!” appears briefly. The entry is now stored and displayed in view mode.

Press [ENTER] or [CANCEL] to switch to Index mode.

Expense Report

A summary is a collection of records in the EXPENSE REPORT

mode. Daily or Period expense summaries for entire records or for each payment type can be obtained.

Records marked as secret are not included in summaries if the SECRET function is on.

If an inappropriate date is entered (for example, an ending

date which is earlier than the starting date), no calculation will be made and zero will be displayed, so be sure to enter the correct dates.

Press

[2nd]

function directly.

Summarizing expense records for a specific date

To summarize all records in the Business category for AMEX on Aug 151998, for example:

Press [EXPENSE] to open the application.

Press [MENU] to open the Expense menu.

Select EXPENSE REPORT.

[EXPENSE] to jump to Expense Report

A blank form is displayed.

..&. -.. .

?ME;;RY

‘AYMENT

TI’PE :*

;TATUS

TOTAL:

Press

[IJ]

to select BUSINESS.

Press

[v]

or [NEXT] to move to the Period field. Enter

ALL *

‘%“”

ALL

i* ALL *

MID/Y= / /

:M,.‘D,“,‘=

,’

the From date or the To date.

Type in 08151998.

Move to the Payment Type field. Press [

AMEX.

Move to the Status field and select TO BE SUBMITTED.

Press [ENTER] when you have finished. The day’s AMEX expense total is displayed.

]

to select

Summarizing expense records for a certain period

For example, you want to find out the total amount of all expenses from July 14 to Aug

Press [EXPENSE] to open the application.

Press [MENU] to open the Expense menu.

Select EXPENSE REPORT

A blank form is displayed.

4. Select BUSINESS.

Press

[v]

5. the From and To date.

Type in 07141998 and 08141998 respectively.

Move to the Payment Type field and select AMEX.

Move to the Status field and select TO BE SUBMITTED.

or [NEXT] to move to the Period field. Enter

14,1998:

amount for the specified period is calculated and displayed.

Entering and changing category and payment

type settings

In the CATEGORIES and PAYMENTTYPE reference lists, there are 12 types of categories and 8 types of payments. You can change the order of these existing categories and payment types or use another name or enter some new names.

Press [EXPENSE] to open the application.

Press [MENU] to open the Expense menu.

Select CATEGORIES or PAYMENT TYPE.

Make any changes as you like.

Press [ENTER] to save the changes (or [CANCEL] to

5. cancel the changes).

Press [ENTER] when you have finished. The total expense

Expense application menu

Selects

the Expense Report

function.

Selects the specific entries for deletion. (see p.27)

Chapter 8

Features and Utilities for Added Power

In addition to its basic functions, the Organizer also provides a wide range of utilities and features to

give you even greater control over your information. This chapter introduces and describes these features, which include text cutting, copying,

pasting and many more. Most people will not need to use all of these features on a daily basis. You can

pick and choose from among them to find the features that best suit your current task and your own way of working.

In general, Schedule, To Do, Ann, Expense, Tel, User

File, Memo applications share the features explained in this chapter, while exceptions are clearly noted.

Copying or Moving Blocks of Text

The Organizer lets you cut, copy, or paste blocks of text using the keyboard. The first step in cutting, copying, and pasting is to select the block of text you want to work with.

Text that has been cut or copied is stored on the units internal clipboard. Only one block of text can be stored in the clipboard at a time, and it will remain there until a new block of text is cut or copied. There is no limit to the number of times you can paste the same text from the clipboard.

Select an entry in its application’s Index mode then display

1. it in Edit mode.

Make sure the cursor is placed at the start of the text you

want to select.

Hold [

]

desired text to select it.

Press

4. location (ie. remove it from its original location).

Press (and leave the original text unchanged).

The selected text is stored in the clipboard.

down while moving the cursor across the

[2nd]

[CUT] to move the selected text to a new

[2nd]

[COPY] if you want to make a copy of the text

Press [ENTER] if you want to store the original entry with

5. any changes you have made (including moving or copying

the selected text), or press [CANCEL] to discard all the

changes you have made to the original entry. Note that even if you press [CANCEL], the text you selected will remain in the clipboard for you to use.

Open an entry in which you want to place the text.

Press

[2nd]

[PASTE].

The text you selected is now pasted into the new location.

Press [ENTER] to store the amended entry with the pasted

8. text.

Pasted text is inserted into existing text regardless of

whether the insertion or overwriting mode is selected.

However, by highlighting some text before pressing [PASTE], it can be replaced with the pasted text. Thus

you can easily replace one block of text with another by

highlighting it before pasting.

[2nd]

Copying or Moving Entries

The CUT/COPY/PASTE operations provide a quick, convenient

way

for you to copy or move an entire entry to another location.

Entries have to be in the same file and same application.

Select an entry that you want to copy or move in Index

1. mode.

Press

[2nd]

2. message will ask if you are sure you want to delete the

entry from its present location. Press

[N] to cancel the operation).

Press

[2nd]

Press [NEW] in the application you want to move or copy

the entry to.

Press

Make any necessary changes to the moved/copied entry. Press [ENTER] to store the entry when you have finished.

The entry you selected is now moved or copied to the new location.

[CUT] if you want to move the entry. A

[v]

to proceed (or

[COPY] if you want to make a copy of the entry.

[2nd]

[PASTE].

Special Characters

The Organizer has a list of 153 symbols and accented characters, such as accented characters can be easily accessed and inserted into an entry. Selecting any of these special characters inserts it at

the cursor’s current location.

When entering data or editing an entry in any application in Edit mode, position the cursor where you want to insert a symbol or special character.

Press [SMBL] on the keyboard.

The Symbol window appears.

Press [PREV] or [NEXT] until you see the character you

want to enter.

Press numeric key “0” - “9” to get the selected symbol.

The symbol window closes and the selected character is entered at the current cursor position.

“&‘I, ‘I?“,

and

“/‘I.

These symbols and

If the symbol you just selected is an accent mark

or - ). Type the letter for which you want that accent

mark to be used.

When you next open the Symbol menu, the character you selected will be selected again as the default. The Organizer automatically displays the ten characters most recently selected from the Symbol menu in its first page, making it easy to quickly access characters that you use

frequently.

You can use the following keyboard shortcuts:

Accent

Keyboard shortcut (followed by the desired letter)

Pndl P-1 Pndl [Jl Pndl WI Pndl

Pndl VI

Non-English character

c 0

Note: You cannot

Keyboard shortcut

FW WI Pndl 1 I

useJ

in this organizer.

(11, A,

Chapter 9

Using the Optional

Your Organizer is a powerful pocketsize computer with built-in functions that make it possible to

accomplish a broad range of tasks. It has the

flexibility to connect to other Organizers and transfer

data to desktop computers using data transfer

facilities, which are accessed through the

PERIPHERALS menu. This chapter provides descriptions and examples to get you up and running quickly with these powerful features.

Peripherals

The Peripherals Menu

PERIPHERALS

SELECT PORT

Sets up data exchange with PCs (see p.78).

Transfers data with other

ZQ-6301 ZQ-6401

Organizers (see p.77)

Configures data transfer to/

from other Organizers or

PC via infrared port, Docking Station or cable (see p.74)

ZQ-650

Transferring Data

There are several ways to transfer information - whether specific entries or entire files - between the Organizer and other information processing devices, including personal computers and other SHARP Organizers. In this way, you can back up

your information to guard against losing it, or copy information

so that you or someone else can work with it on another device. A summary of transfer devices, transferable data, and tasks to which a transfer device is most suited is provided in the table

~~~~~

Another

ZQ-630/

ZQ-6401 ZQ-650 Organizers (see p 74 and 77)

ZQ4000se”es, ZQ5000 series organizers (see

p.77) Personal Computer

(see P.78)

Only ZQ-650 Organizer has the function of infrared transfer.

Depending upon the SHARP or third-party software you are using, some features and capabilities may vary.

Transferable data and Peripherals

ZQ-630/ 640/ 650) Single entrles. entlre

filesiappllcatlons IRDA

PI”

cable

4 pin cable

Docking

IRDA

Statlo” or

Exchanging

with other ZQ-6301

6401650

Organizers

can only data

synchronlzatlo”

data

rece,ve

The Auto power off function (see p.12) is disabled in all transfer modes.

When transferring data from other models, only entries in a

mode (application) supported on the

ZQ-6301 6401

650

Organizer can be sent.

Transferring between two

Xl-650

Organizers

Data can be transferred directly between two ZQ-650 Organizers via the infrared port. Single entries or all the entries in an application can be transferred in the Schedule, To Do, Ann, Memo, Expense, Tel and User File applications.

The transfer procedure differs according to whether single

entries or complete files are to be transferred. *

Press [ON] at any time to interrupt and cancel a transfer.

After a transfer, the display returns to the application being

used before the transfer procedure was begun.

No peripheral devices are required to transfer data via the infrared port. However, infrared transfers are easily affected by ambient conditions which may interfere with thistype of transfer. Connecting the two units directly using the 4

pin cable will ensure a morereliable transfer. See p.76

Initial set-up

There is no special hardware set-up involved infrared transfers. And if you only want to transfer single entries using and [2nd] [SEND], there is no software set-up either: all you have to do initially is set up the units properly so they use the same path (step 4 below). For all other infrared transfers, follow

the procedure below.

Press [MENU] four times on both units to open the PERIPHERALS menu.

Select SELECT PORT

[2nd]

[GET]

Transfer single entries

Single entries can be transferred in all applications.

Although infrared transfer requires no special hardware,

it is easily affected by ambientconditions and other factors such as external light, weak batteries, large transfer distance, transfer angle, etc. As a result, while infrared transfer is very convenient, there is a strong likelihood of data transfer failure, incomplete data transfer (missing data) or other errors occurring. It is therefore recommended that you check the received data thoroughly after making an infrared transfer.

A submenu opens.

Select IR.

Place the two Organizers so that their infrared ports are

facing each other and are no more than 80 cm apart.

During transfers, do not leave the cover more than quarters open or it will interrupt the infrared transfer.

When transferring entire applications or files, or entries marked as secret, both Organizersmust be unlocked (see p.83).

Avoid direct sunlight.

Keep the infrared port clean with a soft, dry cloth. Dust on

the port could cause a transfer to fail.

three-

Turn on both Organizers.

On the sending Organizer, select the entry you want to send.

Press

[2nd]

[GET] on the receiving Organizer.

Press [2nd] [SEND] on the sending Organizer.

The selected entry is transferred and appended to data in the appropriate application.

You can also transfer sinale entries usina UNIT TO UNIT TRANSFER in the opening the same application as on the sending Organizer, select GET DATA (APPEND) on the receiving Organizer. Then, in step 4, select SEND SELECTED ENTRY on the sending Organizer.

PERlPiERALS

menuTIn step 3, after

Transferring all entries in an application

All entries in Schedule, To Do, Ann, Memo, Expense, Tel and

User File applications can be transferred.

Turn on both Organizers.

For more reliable data transfer, you can connect two ZQ-650

Organizers using the optional 4 pin cable.

To set up the Organizers for data transfer via option port:

Turn off both Organizers.

Open the same application on each Organizer.

On the receiving Organizer, press [MENU] four times to

3. open the PERIPHERALS menu. Select UNIT TO UNIT

TRANSFER.

A submenu opens.

1lUNIT

MIT

TRANSFER

-7

Select GET DATA (APPEND).

On the sending Organizer, press [MENU] four times to

5. open the PERIPHERALS menu. Select UNIT TO UNIT TRANSFER.

A submenu opens.

Select SEND ALL IN THIS MODE.

All entries in the application are transferred.

Open the cover of the

Plug each end of the cable into the jack on each Organizer.

Turn on both Organizers.

Press [MENU] four times to display the PERIPHERALS

5. menu.

Select SELECT PORT

6. Select OPTION PORT (4-PIN).

4-pin

cable jack on each Organizer.

To conserve battery power, disconnect the cable as soon

as a transfer is completed.

The [GET] and [SEND] keys are used only for infrared transfers, not for cable transfers. You must use the

PERIPHERALS menu to transfer data via cable. Using the

[GET] and [SEND] keys always initiates an infrared transfer, regardless of the selection for SELECT PORT or whether or not the cable is connected. (ZQ-650 only)

Transfer the data by following the same menu procedure

8. as for the infrared transfer shown on p.76.

Transferring data

Turn on both Organizers.

2. On

ZQ-630/640/

which you want to receive the data.

Only data corresponding to the application selected on the receiving Organizer will be transferred (regardless of which applications were selected on the sending unit).

ZQ-63Ol6401650

650 Organizer, open the application in

Organizers:

Exchanging data with other Organizers

You can receive information from other SHARP Organizers.

However, data from other Organizer models. This type of transfer requires

the optional cable.

Initial set-up

ZQ-630/640/

Turn off both Organizers.

Open the cover of the

Plug each end of the cable into the cable jack on each

Organizer.

To conserve battery power, disconnect the cable as soon as a transfer is completed.

650 Organizers cannot handle graphic

4-pin

cable jack on each Organizer.

Press [MENU] four times to open the PERIPHERALS menu.

Select UNIT TO UNIT TRANSFER.

A submenu opens.

Select GET DATA (APPEND).

A message appears, informing you that the Organizer is attempting to make a connection and receive data from the sending unit.

Press [MENU] and select PERIPHERALS. Select UNITTO UNIT TRANSFER, then select the preferred SEND option.

Repeat the steps above for all applications you want to import

to your Organizer.

On the sending unit:

If you select COMPUTER LINK (8-PIN) and

TO UNIT TRANSFER, an alert “You must change PORT

(path)!” will be displayed.

After transferring an Expense record to ZQ-650, the error indicator E will be displayed in the Amount field of the receiving unit if the data in the Amount field of an Expense record in other SHARP Organizer is over 8 digits.

After transferring a To Do record to ZQ-630/ZQ-640/ZQ- 650,

1,2,3,4,5

receiving unit respectively if the data in the Priority field of a To Do record in other SHARP Organizer is Other characters such as 5-9, on the Priority field of the receiving unit.

Symbolslike~~~~~~OlilO~Fi~I~~aY

0 <) ,I; I’;, 9 < ri 3 i ; i I .,

cannot be transferred to Organizers and space will be shown in the receiving unit instead.

After transferring a Memo record to ZQ-630/ZQ-640/ZQ- 650from other SHARP Organizer, nothing will be shown

on the Title field of the receiving unit.

After transferring a Memo record to ZQ-630/ZQ-640/ZQ-

650 from other SHARP Organizer, the record received date

will be displayed in the date field.

There are some other restrictions. See p.79

will be shown in the Priority field of the

A-Z,./,

[‘I# in other SHARP Organizer

ZQ-630/ZQ-640/ZQ-650

practise

UNIT

ZQ-639lZQ64Oi

etc will not be shown

1,2,3,4.

I1 tC.j.l:irrr:ii.T+

I’.

Exchanging Information with a Personal Computer

Using SHARP’s optional Organizer Link software and cable package or certain third-party software packages, you can exchange data with a personal computer. Certain software will allow you to exchange data with a personal computer via the

Organizer’s infrared port using the optional IrDA interface or the Docking Station. This makes it possible, for example, to use the unit when outside your home or office, then later transfer the data you have entered on the Organizer to your desktop

computer.

To setup the Organizer for use with the Organizer Link:

Make sure the unit is turned off.

For infrared transfer (for

2. Organizer with the

For docking station transfer, plug the Organizer into the Docking Station. (See the Organizer Link manual for details.)

Press [ON].

Press [MENU] four times to display the PERIPHERALS menu.

Select IR for infrared transfer (for ZQ-650 model only) or

5. COMPUTER LINK SELECT PORTsubmenu.

261-650

IrDA

interface.

(8-PIN)

for docking station transfer from

model only), set up the

Select PC-LINK.

You can also press

PQTH

. . . COMPUTER LINK

SPNGPl‘-LI

When finished

intomationr [ON1

t.o quit..

NC’ READ’,’ !

< I

YOU ll1-e

erchansine

[2nd]

[MENU] to accessthe PC-LINK.

l=r+z5

Your Organizer is now ready to transfer data. Consult the Organizer Link manual regarding subsequent transfer procedures.

Press [ON] at any time to exit the PC Link mode. If you leave the Organizer in PC Link mode, more power is consumed from the batteries than usual, and the auto power off function does not work. To conserve battery power, always press [ON] to leave the PC

Link mode as soon as you have finished transferring data.

Points to remember when using peripherals

When using Organizer Link software designed for an Organizer

other than *

When receiving data from an Organizer other than

6401650 Organizer or when using an Organizer Link designed

for another Organizer:

ZQ-630/640/

650 Organizer:

Data in applications that are not compatible with the Organizer Link cannot be transferred.

Z&630/

Only data in applications/modes can be transferred.

Chapter 10

Personalizing Your Organizer

Now that you have an understanding of all of the Organizer’s functions and its operation, let’s take a look at the various ways you can customize the Organizer to suit your personal preferences: entries can be made secure through password protection and by marking them as secret; and a large font view can be selected for the Organizer’s display.

The Start-Up Display

The Organizer can display three built-in graphic backgrounds.

You may choose one of the three built-in backgrounds to be

displayed at startup (when the Organizer is turned on).

Selectincl

Current selection is indicated by a tick.

the start-w

Press [MENU] twice to open the PREFERENCES menu, select SET START-UP DISPLAY.

disrAav

The Organizer offers a level of security for its entries and operations. It is to define particular entries within various applications as secret, and then enable the LOCKORGANIZER option within the PREFERENCES menu.

i Ov~G1obe~~‘Shn.r~ Loso

f4irrlo.re

: 0

World

t4Ot4E

MOP

j I

Press l-4 to select the desired background.

Setting the Owner’s Information

Locking the Organizer

The Owner’s Information comprises your name, address and number.

Press [MENU] twice to displaythe PREFERENCES menu.

Select SET OWNER INFORMATION.

The cursor starts in the NAME field.

Enter your name, then press

[v]

or [NEXT].

The cursor moves to the NUMBER field.

Enter

your number, then press

[V]

or [NEXT].

The cursor moves to the ADDRESS field.

Enter your full address.

5. *

Press

[+I]

to move the stat-l of the next line.

Press [ENTER] when done.

The Organizer’s LOCK function allows you to keep selected information in your Organizer secure by locking it with a password that you specify. Entries that you have marked as secret cannot be accessed until the Organizer is unlocked using the Password. Individual entries can be marked as secret, so that only someone who knows the password can access them by unlocking the Organizer. Marking entries as secret has no effect until the Organizer is locked.

Turninn

on the LOCK

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET from the menu.

The SECRET submenu appears.

Select LOCK ORGANIZER.

The LOCK ORGANIZER window appears prompting you to

enter a password.

This will ret. a

password and sec.rrt.

hide

entries.

~11

I CANCEL

I,‘[

ENTER 1

4. Enter any password up to sixteen characters long. Letters and numbers can all be used. This text box is case-

sensitive, which means that upper- and lower-case letters

are treated differently. The password “SHARP”, for

example, is different from the passwords “Sharp” or

“sharp”.

Choose your password carefully. If you forget your

password, there is no way to bypass the Secret function

or enter a new password without losing all data marked as Secret. It is strongly recommended that you use a

password that you will always be able to remember, but

which other people will be unable to guess.

Retype the password to confirm and then press [ENTER]

to store the password (or [CANCEL] to cancel the

operation).

All entries marked as secret throughout the Organizer will then

be hidden and will not be accessible until the Organizer is unlocked by giving the correct password.

A message appears warning you not to forget the password. If you have any doubt about whether or not you will always be

able to recall this password, write it down and keep it in a safe place.

Press [ENTER].

appears on the display, indicating that any information you

mark as secret will now be hidden.

Markinghnmarking entries as Secret

You can mark or unmark any entry as secret in Edit mode.

Open the application containing the entry you want to mark as secret.

Displaythe entry in Edit mode.

Press [MENU] twice to display the PREFERENCES menu,

3. select SET SECRET STATUS.

If the Organizer has been locked (which hides all secret entries), an entry which has just been marked as secret will be hidden together with all other secret entries (for

more information, see the next section).

Accessing Secret entries

Entries marked as secret are not shown in any of the Organizer’s display modes when it is locked, and cannot be accessed using any of the search methods. To be able to recall and access secret entries, the Organizer must first be unlocked.

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET

The Secret submenu appears.

Select LOCK ORGANIZER.

A window appears, prompting you to enter your password.

Enter your password exactly as you registered it.

Press [ENTER].

You can also lock the Organizer yourself at any time:

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET

If the password is

correct&

disappears.

If the password is incorrect, a message appears indicating this.

After unlocking the Organizer, access any entry you want

using the normal procedures.

If you forget your password, you will not be able to unlock the Organizer and access your secret information. If this happens, you will have to delete all entries marked as secret. For a full explanation of what to do if this occurs, see p.85.

You can press [SEARCH] and then press

[2nd] [ -1

to find only those entries marked as secret once the Organizer is unlocked (see p.25).

Automatic Relocking

Once a password has been registered, even if you unlock the

Organizer using the procedure above, the Organizer will automatically lock itself each time you turn it on. This automatic relock feature protects your secret data in case you forget to relock the unit. The feature remains in effect as long as a password is registered. To disable this feature, the password must be deleted once the Organizer is unlocked.

The SECRET submenu appears.

Select LOCK ORGANIZER.

appears, indicating that the Organizer is now locked.

Changing or deleting the password

To register a new password, the current one must first be deleted.

Press [MENU] twice to open the PREFERENCES menu.

2. Select SECRET

The SECRET submenu appears.

Select DELETE PASSWORD.

This

will delete ‘,our

Passwurd.

Enter your password exactly as you registered it.

Press [ENTER].

A message appears indicating that the Organizer is unlocked.

Entries that were marked as secret can be accessed until a new password is registered (to register a new password, use the procedure for Registering a password on p.82).

If you forget your password...

If you have forgotten your password, the only way you will be able to delete it and continue to use the Secret function is to delete all entries marked as secret.

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET

The SECRET submenu appears.

Select DELETE ALL SECRET DATA.

A warning message appears asking if you are sure you want to delete all the secret entries. If you have forgotten your password, you have no choice but to proceed.

Press

yV]

4. you to enter a new password.

to delete all secret entries. This will then allow

Changing the Calendar Display Format

The Organizer lets you change the default Calendar display to one you find more convenient. There are two aspects to changing the display: setting the weekly format, and setting

the date format. You can use these options to set up a way of

working that you prefer.

Setting the weekly format

You can set the Three-month view in the Calendar application to show the weeks in either a Sunday-to Saturday format (this

is the default) or a Monday-to Sunday format.

In the Calendar application:

Press [MENU] twice to open the PREFERENCES menu.

Select SET UP WEEKLY FORMAT

A submenu appears. The current setting is indicated by a tick.

Select the desired format.

The Three-month view is then displayed accordingly.

Setting up the date format

Almost all Organizer applications require a date to be entered at some point. The default format for date entry is YYYY”, where MM is the two-digit month, DD is the two-digit

“MM/DD/

day of the month and YYYY is the four-digit year. The date will be displayed as “MMM DD, character abbreviation for the month name. However, you can choose instead to have the date entered in the format “DD. MM. YYYY”, which will then be displayed in the format “DD MMMYYYY”.

For example, in MM/DD/YYYYformat, the date

will be entered as “07041996” and displayed as

However in DD. MM. YYYY format, the same date will be entered as “04071996” and displayed as “4 JUL 1998”.

Press [MENU] twice to display the PREFERENCES menu.

Select SET UP DATE FORMAT

A submenu appears. The current selection is marked with a tick.

Select the desired format.

YYYY”,

where MMM is the three-

July4th,

1996

‘3UL 4,1996”.

Selecting the Large font view

Since the Organizer’s display is fairly small, you may find the displayed information easier to read if it is changed into a large font view.

In general, all of the Organizer’s applications (except Clock,

Calc,

Calendar, Expense Report applications) share this feature. If you want to change the screen to be a larger font view, just press

[A+]

press [,?+A] again.

key on the keyboard. If you want to resume it,

All reset operation

Appendices

If the unit still fails to function after it has been reset using the procedure above, you will have to reset it using a slightly more complicated procedure:

A. Resetting the Organizer

A strong impact, exposure to an electrical field, or other unusual conditions may render the unit inoperative, and pressing the

keys will have no effect. If this occurs, you will have to press the RESET switch at the bottom of the unit using a pen or similar object to be able to continue to use the unit.

A message appears.

A condition that makes the unit inoperative may erase some or all of the data stored in memory.

Do not use anything breakable, anything with a sharp tip or anything that might break to press the RESET switch.

While pressing and holding [ON], press and release the

RESET switch.

Press

[N]

Do not press the unit.

[VI

in step 2. Doing so will delete all data in

B. Battery Replacement

themsymbol

still appears or nothing is shown, replace

both of the operating batteries immediately.

General guidelines

The Organizer uses the following type of battery:

Ihe

General operation 1 Alkaline batteries

TYPO

Sue/Model /

LFi03 (L30)

Qty.

There are some extremely important points to remember when installing new batteries:

Replace the two operating batteries at the same time with new batteries of the same type.

Keep batteries out of the reach of children.

Remove batteries from the unit when they become weak or when the unit will not be used for a long period of time. Leaving weak batteries in the unit may cause battery leakage and damage from corrosion.

Do not dispose of batteries by fire as they may explode.

Replacing the operating batteries

The Organizer detects two low battery levels which are warning and fatal. When the batteries is in warning level, the

symbol appears at the bottom of the display. In fatal level, the organizer will turn off automatically without indication.

Turn off the Organizer.

Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (a red dot will appear).

Slide off the operating batteries cover.

Remove the old batteries by pulling the ribbon tab.

Insert the two new batteries on top of the ribbon tab, taking

5. care to position them correctly according to the plus (+) and minus

Replace the cover.

Set the battery replacement switch to NORMAL OPERATION.

If nothing happens when you press [ON]: *

Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit. Check that the battery replacement switch is set to NORMAL OPERATION.

Repeat the above battery replacement procedure step by

step.

After following the above battery replacement procedure, the LCD contrast setting which is set by user will be back to its default mode.

(-)

terminals, as shown below.

C. Specifications

Model

Display

Electronic unit section

Applications

Memory capacity

ZQ-630/ZQ-640lZQ-650

239 x 80 dot matrix liquid crystal

display plus LCD flag

Calendar, Schedule, To Do, Anniversary,

Telephone, User File, Memo, Expense,

Expense Report, Clock, Calculation, Conversion.

ZQ-630: 256KB

(User area: Approx. 21

ZQ-640: 512KB

(User area: Approx. 464Kbytes)

ZQ-650: 1 MB

(User area: Approx. 971 Kbytes)

Schedule application capacity: Approx. 2860 entries (ZQ-630) / 6560 entries (ZQ-640) / 13980 entries

650) Tel application capacity: Approx. 2780 entries (ZQ-630) / 6390 entries

640) / 13590 entries (ZQ-650) These capacities assume the following average entry sizes and only apply when all the available memory is committed.

OKbytes)

(ZQ-

Maximum data size per entry

User interfaces

Other features

Calculator digits

Functions

Clock

Crystal oscillation frequency

Accuracy

Display information

Schedule: 32 characters/entry

Tel:

Approx. 2000 bytes

Keyboard

Secret function, data transfer, search

function, help function, et al.

Addition, subtraction, multiplication,

division, constant, square root, percent, memory calculation, cost/sell/ margin calculation, cost/sell/markup calculation, conversion calculation.

32.768 Hz

Average variance per day, 1.5 seconds

(at

25”C/77”F)

Year, month, day, day of the week,

hours, minutes, AM/PM, city names.

16 characters/entry in the name field 12 characters/entry in the number field

12-hour

Time system

Other

functions

or 24-hour

Display of date and time for various

cities around the world.

Enable/disable daylight saving time.

Peripherals and data transfer interface

transfer

Up to a distance of approx. 80 cm.

(onlyZQ-650

Organizer has this function)

Backlight for 2 minutes per hourly use at an ambient temperature of 23°C (73°F)

* Approx. 55 hours (1.8 months of 1

hour continuous use per day). Using the Backlight for 2 minutes per hourly use and searching for 5 minutes per hourly use at an ambient temperature of 23°C

(73°F)

Cable jack

Common

Power

Power consumption

Battery life

4-pin

connector

&pin Docking Station connector

Battery:

3V;;; DC, alkaline batteries

(LR03 x 2)

0.3W

(ZQ-650)

0.25W (ZQ-6301640)

Battery life may vary depending on usage. Operating batteries: * Approx. 70 hours (2.3 months of 1

hour continuous use per day). Continuous display at an ambient temperature of 23°C (73°F)

Approx. 65 hours (2 months of 1 hour continuous use per day). Using the

Backlight life

Backlight life may vary depending on

usage.

If the Backlight is on for 10 minutes

per day (eg. 1 minute 10 times a day), the brightness will be reduced by half after

IO*

years (at an ambient

temperature of 23°C and 65%

humidity). *

This figure may vary depending on the surrounding environment.

Operating temperature 0°C to 40°C (32°F to 104°F)

Dimensions

Weight

Open 153(W) Closed

ZQ-630/Z&640 : 204 g

ZQ-650

x 155.2(D) x

17(H)mm

153(W) x84.6(D) x20.8(H)mm

:21og

(including batteries)

Accessories

Alkaline batteries LR03 x2, operation

manual

Index

Accessing

Alarms

All reset 89

Ann(iversary)

Application 14

Assigning

Auto power off

Backlight 13 Battery

Blocks

Secret entries 83

Schedule 35

application 40

Opening 17 Keys 6

Duedate 38

Priority 37

Installing 7 Life 93 Operating 90 Replacement 90

Copying/moving 69 Working with blocks of text

Calc(ulator)

Calculations

Calendar application

Calendar view

Caring for the Organizer Categories

Changing

Checking

application 51

Date calculations 33

Examples 54 Performing 51 Date calculation 33

Conversion 54 Cost/price/margin calculations 52 Cost/price/markup calculations 52

Setting up the initial display

Daily 31

Montly

Selecting 32

3-month

Weekly 31

To Do application:

(see also customizing) Large font view Calendar format 86 Local city (Clock)

Current time/date 28 Memory 28 Time in a city

Category list 39

Checking off To Do entries Clock application 57 Copying

Blocks of text

Entries 70 Cursor 22 Customizing

Index display 44

User File application Cut

23,69,70

23,69

Daily view 32 Date calculation 33 Date format 21

Setting 86 Daylight Saving Time

Assigning to a city 60

Enabling/disabling 60 Decimal point setting 53 Deleting

All Secret entries 85

Single entries 27

Text 23

Using the application menu Display

Setting LCD contrast 13

Symbols 15

(DST)

Display modes

Edit mode 19 Index mode 18

View mode 19

Edit mode 19 Editing Techniques 21 Editing

Categories 39

Entries 21

Error indicator 52

Fields 21 Finding entries

(see also Search)

By date 26 Using keywords 25 Using the Index mode

Font

Changing

24,48

large

Help 16

Index 16

font view

Index mode 18 Infrared transfer

Setting up 75

Noteson 75

Initialize 8 Installing

Batteries 7

Key beep 13 Keyboard 15

Local city Locking the Organizer 82

lo,57

Marking entries as secret 83 Memo application Memory check 28 Menu 14

Application

Peripherals 73

Tools 29 Monthly view 31 Moving

Blocks of text 69 Entries 70

33,36,39,40,42,45,49,56,61,67

New entries

Making

20,37,47,63

Organizer Link 78 Overwriting text 23 Owner information

9,82

Part names and functions 6 Password

Deleting/changing 84 Forgotten 85 Registering 82

Paste

24,70

PC Link 78 Peripherals menu 73 Pop-up list/menu 14 Power

Auto power off Turning on and off 12

Replacing

Operating batteries 90

Schedule alarms 35

Clearing 36

Setting 35 Schedule application 33 Scrolling the display 24 Search

(see also Finding) By keyword 25 By date 26

Search function 24 Secret function 82

Selecting

Calendar views 31 Date 32 Display modes 18

Setting

Clock Date format 86 LCD contrast 13 Local city 57

Weekly

Owner Information Password 82 Schedule alarms 35 Start-up display 11,81 World city 59

Setting up

Calendar’s initial display 86 For data transfer

Split screen mode 36

lo,57

format 86

9,82

74,77

Start-up display 11,81

Setting 81

Symbols

On the display Entering 71

Tel application 41 To Do application 37 Tools menu 29 Transferring data 74

Between two ZQ-650 Organizers 74 With an Organizer other than ZQ-650 77

Points to remember when

Single entries 75 Via infrared 74 with a personal computer 78

Turning on/off

Key beep 13

Power 12 Setup display 11 Word wrap 48

Typing in text 22

Unlocking the Organizer 83 User File application 42

Weekly

format 86 Weekly view 31 Wireless interface 74 Word wrap 48 World city 59

SHARR

Electronic Organizer

Quick Reference

Guide

Tel/User File Applications:

Search Function:

Used for managing a wide range of information, from a simple address book to an extensive restaurant guide or even a listing of your important business contacts. Press [TEL] or [USER FILE], then press

[NEW]. Type in the information as prompted, and finally press [ENTER] to store. In User File, the actual prompts are completely configurable, including up to 16 fields per item. To configure, press [MENU], select File Name/Field Name / Index Items to change the file name, the field names and even the index. This configuration process applies to the User File application.

This function allows you to locate any previously stored entry by using partial or specific data as a

search key.

Press [SEARCH].

2. Type in any word stored in the entries you want to find.

To search only secret entries, press

[2nd] [-]

check the SECRET ONLY item.

Press [ENTER] to begin the search.

Press [NEXT] to see additional entries that contain the searched text, then press [ENTER] when you find the desired entry.

Edit mode:

Anniversary Application:

Provides the ability to modify any entry that was previously entered into the organizer.

Find an entry that you wish to change.

Press [EDIT] to go to Edit mode.

Move to the field you want to change.

Make any desired changes.

NOTE: You can highlight any text using

[Q]

and the cursor keys, and then delete the text (by pressing [DEL]) or cut the text (by pressing

[2nd]

[CUT] to

paste it elsewhere).

If you make a mistake and want to restore the original

entry, simply press [CANCEL].

Makes it easy for you to keep track of annual events, such as wedding anniversaries and birthdays of

friends, relatives and business associates. Press

[ANN], then [NEW], and Anniversary by Date appears. Enter the month and day, then the description, and press [ENTER] to store. Or, press

[ANN] then [NEW], and Anniversary by Day appears. Enter the month by using the m key, then the week number and day of the week. Finally type the description and press [ENTER].

Conversions:

Password/Secret Function:

Changing the currency rate

Press [CALCCONV] several times until the CONVERSION mode appears.

Press [EDIT) to change the rate.

Press [CCE] to clear the original rate first, then enter the new rate.

Press k] to move to the currency name field and make the desired changes. Press [ENTER] when you have finished (or

5. [CANCEL] to cancel the changes).

Performing a conversion

Press [CALCCONV] several times until the CONVERSION mode appears.

Press

[PREV]

[NEXTJ

to display the currency conversion screen in which you wish to change the currency rate.

Press [ENTER].

Enter the amounts you want to convert, then

press

[A,

B].

This function allows you to keep selected information

in your organizer secure by locking it with a password that you specify. Entries that you have marked as secret cannot be accessed until the organizer is unlocked using the password.

Turning on the Lock

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET from the menu, then press

[ENTER].

Select LOCK ORGANIZER, then press

[ENTER].

Enter any password up to sixteen characters

long.

Re-type the password to confirm and then press [ENTER] to store the password (or [CANCEL]

to cancel the operation).

Press [ENTER].

Schedule Application:

To Do Application:

Used for tracking meetings, appointments and

time-

sensitive data. Press [SCHEDULE], then press [NEW]. If you want to use a different date, move up to the date field and press the

[PREV]

to select the desired month, then use the

[y]

key. Press [NEXT] or

arrow keys to select the day of the appointment. Press [ENTER] when done. Move to the TIME field and type in the start and end times for your

appointment, then press

[VI.

Type in a description for the appointment. Press [ENTER] to store the entry.

Used for organizing and tracking tasks and objectives, assign them priorities, and assign a category to each entry, making it possible to access them selectively in avariety of ways. Press [TO DO] and then press [NEW]. Enter a description of thetask to be done, then press m. Enter DUE DATE, which is the date by which the task must be completed. Enter a priority number which can be used to sort the entries in Index mode. Select a category and press [ENTER] to store the entry.

Cut/Copy/Paste/Select:

Clock:

Eliminates the need to retype common data or to simply relocate specific information.

Display in Edit mode the entry containing the

text you want to copy or cut.

Move to the start of the text you want to copy or cut.

While holding down

[Q],

use the cursor keys to select the text you want to copy or cut. The selected text is displayed in reverse (white-

on-black).

Press [2nd] [COPY] or [2nd] [CUT] to copy or cut the selected text. Display in Edit mode the entry to which you

5. want to add the copied or cut text, and press

[2nd]

[PASTE].

Makes it possible not only to know the correct time and date in your area, but also to know the time in other cities or any region around the world.

Setting the time and date

Press [MENU] to open the Clock menu.

Select ADJUST TIME/DATE and press

[ENTER].

Select the TIME SYSTEM field. Press [Q or

to indicate whether you want the time shown in

12-

or 24-hour format.

Move to the LOCAL DATE field. Enter the current month and day each in two digits, and the year in four digits.

Move to the LOCALTIME field. Enter the current

5. time and press [AM] or [PM].

Press [ENTER] (or [CANCEL] to cancel the changes).

Memo Application:

Expense application:

Used as a simple yet powerful means of recording information, from meeting notes to memorandums and letters. Press [MEMO] to open the application. Press [NEW]

and then enter the details of document. Press

to start a new line in the document.

A sophisticated and easy-to-use tool for managing your personal and business finances, etc.

Press [EXPENSE].

Press [NEW].

Enter the date in the order of month, day, year. Press

[r]

4. Enter the expense amount using up to ten digits

to move to the Amount field.

including up to two decimal places.

Move to the Payment type field. Press a] to

6. select the desired payment type. Press l-8 to select the desired item.

Move to the Memo field and use the keyboard to input the description of the expense. Move to the status field. Press m to select the

8. desired status mode. Press

[A]

to move to the Category field.

Press m to select the desired category.

10.

Press [ENTER] to store the entry.

Calculator:

Changing the batteries:

Provides a 12-digit calculator which performs mathematical operations, including square root and percentage calculations.

When using the organizer, if the

symbol appears at the bottom of the display, the operating batteries should be replaced as soon as possible.

Turn off the Organizer.

Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES. (A red dot will appear.)

Slide off the operating batteries cover.

Remove the old batteries by pulling the ribbon

tab.

Insert the two new batteries on top of the ribbon tab, taking care to position them correctly according to the plus (+) and minus (-) terminals, as shown below.

Replace the cover.

Set the battery replacement switch to NORMAL OPERATION.

Sharp ZQ-640, ZQ-630, Z&650 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual