Sharp SF-2540 User Manual

MODEL

SF-2540

SF-2530

In some areas, the “POWER” switch positions are marked “ I ” and “ ” on the copier
instead of “ON” and “OFF”.
The symbol “ ” denotes the copier is not completely de-energized but in a stand-by
condition at this “POWER” switch position.
If your copier is so marked, please read “I” for “ON” and “ ” for “OFF”.

Caution!
For a complete electrical disconnection, pull out the main plug.
The socket-outlet shall be installed near the equipment and shall be easily
accessible.

The CE mark logo label is affixed on an equipment in case that the directives described in the above
sentence are applicable to the product. (This sentence is not applicable in any country where the
above directives are not required.)

CINSE1794FC51

CONTENTS Page

GETTING STARTED

●

INTRODUCTION ................................2

●

USING THIS MANUAL ...........................2

●

INSTALLATION REQUIREMENTS .................. 3

●

CAUTIONS .................................... 3

●

POWER ON AND OFF ........................... 4

Power save modes ..............................4

●

INFORMATION FUNCTION........................5

MAKING COPIES

●

AUDITING ACCOUNTS ..........................6

●

NORMAL COPYING .............................7

One-sided copying............................... 7

Two-sided copying with optional duplex module..........9

●

USING THE MANUAL FEED TRAY (special paper)..... 10

Two-sided copying with manual feed tray ............. 11

●

REDUCTION/ENLARGEMENT/ZOOM ............... 12

●

DUAL PAGE COPYING ......................... 14

●

ERASE ...................................... 15

●

MARGIN SHIFT ...............................17

●

JOB MEMORY ................................ 20

●

INTERRUPTING A COPY RUN .................... 22

GETTING STARTED

The ENERGY STAR® guidelines are
applied to the products only in Europe,
Australia and New Zealand. The products
that meet the ENERGY STAR® guidelines
carry the logo shown above. The products
without the logo may not meet the

ENERGY STAR

®

guidelines.

SUPPLIES

●

PAPER ...................................... 23

Types and sizes of copy paper ..................... 23

Loading copy paper ............................. 24

●

ADDING TONER............................... 26

●

USED TONER DISPOSAL........................ 28

●

STORAGE OF SUPPLIES ........................ 29

COPIER TROUBLE ?

●

MISFEED REMOVAL ........................... 30

●

TROUBLESHOOTING........................... 36

GENERAL INFORMATION

●

PART NAMES AND FUNCTIONS ..................38

Exterior ...................................... 38

Interior ...................................... 39

Operation panel................................ 40

●

USER MAINTENANCE .......................... 42

●

MAINTENANCE REQUIRED ...................... 43

●

SPECIFICATIONS ............................. 44

SUPPLIESMAKING COPIES

COPIER

TROUBLE?

GENERAL

INFORMATION

The Environmental Choice Program
guidelines are applied to the products only
in Canada.

OPTIONAL EQUIPMENT

●

SYSTEM CONFIGURATION ...................... 48

●

REVERSING AUTOMATIC DOCUMENT FEEDER (SF-A58)

●

20-BIN SORTER (SF-S15)/

... 49

20-BIN STAPLE SORTER (SF-S56)................. 58

●

STAND/3000-SHEET PAPER DRAWER (SF-D23)/

STAND/500-SHEET PAPER DRAWER (SF-D24) ....... 71

KEY OPERATOR’S GUIDE................. 77

1

OPTIONAL

EQUIPMENT

GETTING STARTED

INTRODUCTION

The SF-2540 has been designed to give high productivity while offering
convenient features.
Amongst its many useful features and functions are dual page copying,
erase, margin shift, and an internal auditor. This copier can be equipped
with an optional reversing automatic document feeder (RADF) and an
optional paper drawer which holds 3,000 sheets of copy paper. The

Introduction/Using this manual

machine can also be equipped with an optional sorter or staple sorter to
provide finished copy sets ready for distribution.
The SF-2540 was also designed with ease of use in mind. The easy-to­understand operation panel and INFORMATION function will guide the
user through most operations. However, to gain the maximum benefit of all
the features of the copier, it is recommended that users first read this
manual to become familiar with all the features of the copier.

USING THIS MANUAL

This manual is intended as an operation guide for both general users and
key operators.

For General Users

It is recommended that you read the GETTING STARTED and MAKING
COPIES sections to become familiar with the available features and
functions of the SF-2540. Then refer to the manual as needed to become
thoroughly familiar with those features you will normally use.

For Key Operators

Please read all sections thoroughly to become familiar with all features and
functions of the SF-2540. Throughout the manual, information which is
relevant to key operator functions is noted by “★ KEY OPERATOR.” Please
pay close attention to these notes and to the SUPPLIES, COPIER
TROUBLE?, GENERAL INFORMATION, and OPTIONAL EQUIPMENT
sections so you can ensure smooth and efficient operation of your
machine.
The KEY OPERATOR’S GUIDE section has been written especially for
you. It contains the programs and programming information that will enable
you to tailor functions for maximum benefit to your company.

AB series (metric) and inch series references

Both specifications are quoted where applicable.

●

The inch series specifications are quoted in brackets.
For example:
Page 10, step 3-------------B4 or A3 (8-1/2" x 14" or 11" x 17")
Page 13, step 2-A --------- 86%, 81%, 70%, and 50% (95%, 77%, 64%,

and 50%)

●

Although AB series size indications are shown in the message display of
this manual, inch series indications are displayed on the inch series
machines.

[AB series]

COPY RATIO

1 0 0 %

EXPOSURE

AUTO

[Inch series]

COPY RATIO

1 0 0 %

EXPOSURE

AUTO

AUTO PAPER

SELECT

A4

1.

2.

A3

AUTO PAPER

SELECT

81/

2

x11

1.

2.

11x17

1

8

/

2

x11

1

8

/

2

x11

R

1

8

/

2

x11

1

/

2

x11

R

8

2

INSTALLATION REQUIREMENTS

30 cm
(11-13/16")

60 cm
(23-5/8")

60 cm
(23-5/8")

30 cm
(11-13/16")

To ensure safety and proper machine performance, please note the
following before initial installation and whenever the machine is to be
relocated.

1. The copier should be installed near an accessible power outlet
for easy connection.

2. Be sure to connect the power cord only to a power outlet that
meets the specified voltage and current requirements.
Also make certain the outlet is properly grounded.

●

For this copier’s power supply requirements, see the name
plate located on the right hand side at the rear bottom corner
of the copier.

3. Do not install the machine where it is:

●

damp or humid,

●

exposed to direct sunlight,

●

extremely dusty,

●

poorly ventilated,

●

subject to extreme temperature or humidity changes (e.g.,
near an air conditioner or heater).

4. Ensure that the area chosen for the machine location is level.

GETTING STARTED

Installation requirements/Cautions

5. Be sure to allow the required space around the machine for
servicing and proper ventilation.

CAUTIONS

1. Do not touch the photoconductive drum. Scratches or smudges
on the drum will cause dirty copies.

Fusing unit

2. The fusing unit is extremely hot. Exercise care in this area.

3. Installation adjusters are provided on the optional stand/3000­sheet paper drawer or stand/500-sheet paper drawer.
When moving the machine with the optional stand/3000-sheet
paper drawer or stand/500-sheet paper drawer, be sure to raise
the installation adjusters. After moving the machine, lower the
installation adjusters until they reach the floor to lock the
machine in place.

Photoconductive
drum

Lock Release

Adjuster

3

GETTING STARTED

Power on

Power off

Power on and off

POWER ON AND OFF

The power switch is located on the left side of the copier. When the
power switch is turned to the “ON” position, the message “WARMING
UP. PLEASE WAIT.” will appear in the message display. Warming
up takes about 100 seconds. Once the copier is ready, the message
display will change to “READY TO COPY.”, and the START key
indicator will light up, indicating that copying is possible.
If the copier has been programmed in the auditing mode, the
message “ENTER YOUR ACCOUNT NUMBER. -----” will appear
after warming up. Once a valid account number has been entered,
the message will change to “READY TO COPY.” and the START key
indicator will light up.

Power save modes

The copier has two power save modes to reduce overall power
consumption and thereby reduce the cost of operation and to conserve
natural resources to help reduce environmental pollution. The two
power save modes are preheat mode and auto power shut-off mode.

★ KEY OPERATOR

The preheat activation time and the auto power shut-off time have
been preset at the factory to 15 min. for preheat mode and 60 min. for
auto power shut-off mode. These times can be changed as described in
the key operator’s guide section. It is suggested that you set
appropriate times according to the actual usage of the copier.

The ENERGY STAR® guidelines
are applied to the products only
in Europe, Australia and New
Zealand. The products that meet
the ENERGY STAR® guidelines
carry the logo shown above. The
products without the logo may
not meet the ENERGY STAR
guidelines.

The Environmental Choice
Program guidelines are applied to
the products only in Canada.

Auto power shut-off mode

If the auto power shut-off mode is enabled, the copier will automatically
turn off the power once a programmed length of time has elapsed without
any copier operation after the last copy of a run is made or the power is first
turned on. The power switch will automatically be turned to the “OFF”
position.
To turn the power back on, simply turn the power switch to the “ON”
position.

★ KEY OPERATOR See page 87 for setting the auto power shut-off timer. See

page 96 for enabling or disabling the auto power shut-off mode.

®

Preheat mode

The copier will enter the mode once the set time has elapsed without any
copier operation after the last copy of a run is made or power is turned on.
When the copier enters the preheat mode, the message “PREHEAT

MODE. PRESS ANY KEY ON THE OPERATION PANEL TO RESTORE
THE COPIER TO “READY TO COPY”.” will appear.

In this condition, the fuser in the copier is maintained at a lower heat level
thereby saving power. The preheat level is, however, high enough to allow
the copier to come to a ready condition or begin copying approximately 30
seconds after any key input is made.
To copy from the preheat mode, make desired copier selections and press
the START key using the normal copying procedure.

★ KEY OPERATOR See page 91 for information on setting the preheat mode.

4

INFORMATION FUNCTION

SCROLL DISPLAY

INFORMATION

SCROLL DISPLAY

INFORMATION

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

The information function provides a quick reference guide to the use
of the various features and functions of this copier. The information
mode can be entered when the copier is in the standby mode.
The symbol ( ) may appear at the end of a message indicating
that the SCROLL DISPLAY key should be pressed to display
additional information.

Press the INFORMATION ( ) key in the standby
mode.

1

●

The following message will appear.

INFORMATION
FOR MORE INFORMATION, PRESS THE

KEY.
TO EXIT THE INFORMATION MODE, PRESS
THE KEY.

GETTING STARTED

Information function

Press the SCROLL DISPLAY ( ) key.

2

●

The following message will appear.

SELECT FEATURE OF INTEREST.

1.DUPLEX 2.DOCUMENT FEEDER

3.SORTER 4.OTHER FEATURES

Select the feature you would like to know about by
pressing a number from 1 through 4 using the 10-key

3

pad.

●

If selection 1, 2 or 3 is made, information about that feature will
appear.

●

If selection 4 is made, a selection display for other features will
appear. Use the 10-key pad to select a feature. If you press the
SCROLL DISPLAY key, the second selection display for other
features will appear.

●

To exit the INFORMATION mode, press the INFORMATION
( ) key again.

5

AUDITING ACCOUNTS

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

If this copier has been programmed in the auditing mode, it will not
function until an assigned 5-digit account number has been entered.

★ KEY OPERATOR See page 82 for setting the auditing mode.

MAKING COPIES

The initial status of the message display will be:

ENTER YOUR ACCOUNT NUMBER. –––––

●

Enter your account number using the 10-key pad.

●

As each digit is entered, the dashes in the display will change
to asterisks.

Auditing accounts

If account limit (key operator program P16) is set, the following
message will appear after the number is entered.

ACCOUNT STATUS: COPIES MADE 000,000
COPIES REMAINING 000,000

●

The message will be displayed for several seconds, then
change to the following message.

READY TO COPY.
WHEN COPYING IS FINISHED, PRESS THE
AUDIT CLEAR KEY.

●

In the interrupt copy mode (see page 22), the following
message will appear instead of the message above.

READY TO COPY.
WHEN COPYING IS FINISHED, PRESS THE
INTERRUPT KEY.

NOTE:

If an unassigned number is entered, the message display will
show “ENTER YOUR ACCOUNT NUMBER.-----”, indicating that
the number was not accepted.
When key operator program P18 is set:
If an unassigned number is entered three successive times, the
copier will not accept another number for one minute, and the
following message will appear.

6

PLEASE SEE YOUR KEY OPERATOR FOR
ASSISTANCE.

NORMAL COPYING

LIGHT DARK

TRAY SELECT

EXPOSURE

AUTO
MANUAL
PHOTO

1 0 0 %

COPY RATIO

EXPOSURE

ORIGINAL

AUTO

AUTO PAPER

SELECT

A4

A4

1.

A3

2.

LIGHT DARKEXPOSURE

AUTO
MANUAL
PHOTO

EXPOSURE

AUTO

A4

1.

A3

2.

Use the document glass for copying single originals and bound
documents. If an optional reversing automatic document feeder
(RADF) is installed, multipage documents can be copied auto­matically. See page 49.

●

Image loss (max. 4 mm (5/32")) can occur at the leading and
trailing edges of the copies.

One-sided copying

Open the document cover and place an original face
down on the document glass, using the centring scale

Original size detector

1

to position it.

NOTE:

Do not place objects under the original size detector, because
they may damage it.

MAKING COPIES

Normal copying

Close the document cover.

2

●

The original size will be detected and indicated in the message
display.

Ensure that the desired paper tray is selected.

●

3

Paper matching the size of the original will be automatically
selected when the auto paper select function is enabled. To
copy onto paper of a different size, press the TRAY SELECT
key. (216 mm x 330 mm (8-1/2" x 13") size paper is regarded
as B4 (8-1/2" x 14") size.)

●

The auto paper select function can be disabled using a key
operator program. If this function is disabled, use the TRAY
SELECT key to select the desired paper tray.

★ KEY OPERATOR See page 93 to enable or disable the auto paper

selection.

Adjust the copy density.

●

4

This copier has three selectable exposure modes –
AUTOMATIC, MANUAL and PHOTO.

●

Automatic exposure is the standard initial setting for this
copier. In this mode, the characteristics of the original are
“read” by the exposure system and adjustments are
automatically made. This optimizes the contrast of the copied
images by reducing the effect of coloured or shaded
background areas.

★ KEY OPERATOR See page 87 to adjust the automatic exposure

level.

7

NORMAL COPYING

1 0 0 %

COPY RATIO

EXPOSURE

MANUAL

135

LIGHT DARK

LIGHT DARK

1

23

45

6

7

0

C

8

9

INFORMATION

INTERRUPT

CLEAR ALL

START

AUDIT CLEAR

START

MAKING COPIES

●

For manual copy density adjustment, press the EXPOSURE
key to select MANUAL and adjust with the LIGHT and DARK
keys as desired.

Normal copying

COPY RATIO

1 0 0 %

EXPOSURE

PHOTO

135

●

For photographs, select PHOTO and then adjust with the
LIGHT and DARK keys as desired.

Use the 10-key pad to enter the desired number of
copies.

5

●

The number will be shown in the copy quantity display.

●

A single copy can be made with the initial setting, i.e., when “0”
is displayed.

●

Use the clear ( ) key to cancel an entry if a mistake is
made.

8

Press the START key.

●

6

The number in the copy quantity display will decrease by 1
each time a copy is made.

●

To cancel a copy run, press the CLEAR ALL ( ) key.
Copying will stop and the number in the copy quantity display
will be reset to 0.

●

To repeat the same copy sequence for a different original,
simply replace the original and press the START key.

Two-sided copying with optional duplex module

PRE-COUNT
ORIGINALS

EVEN NUMBER
ODD NUMBER

(ORIGINALS)

ORIGINAL TO COPY

LIGHT DARK

TRAY SELECT

EXPOSURE

AUTO
MANUAL
PHOTO

1 0 0 %

COPY RATIO

EXPOSURE

ORIGINAL

AUTO

AUTO PAPER

SELECT

A4

DUPLEX

A4

1.

1

23

45

6

7

0

C

8

9

AUDIT CLEAR

START

START

Two-sided copies can be made by pressing the ORIGINAL TO
COPY key when an optional duplex module is installed.

Place the first original face down on the document
glass and close the document cover.

1

Press the ORIGINAL TO COPY key to select EVEN
NUMBER.

2

●

ODD NUMBER copying is only possible when copying from an
optional reversing automatic document feeder (RADF). (See
page 50 for details.)

NORMAL COPYING

MAKING COPIES

Normal copying

Ensure that the desired paper tray is selected.

3

●

Paper sizes that can be used in the duplex mode are A5, A4,
A4R, B4, and A3 (8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 14", and
11" x 17").
In some regions, 216 mm x 330 mm (8-1/2" x 13") size can be
used additionally.

Enter the number of copies.

4

●

The maximum number of copies in the duplex mode is 50 for
A5, A4, and A4R (8-1/2" x 11" and 8-1/2" x 11"R), and 30 for
the other paper sizes.

Press the START key.

5

Place the second original and press the START key
again to copy onto the other side.

6

●

To stop a copy run during duplex copying, press the clear
( ) key. To resume copying, press the START key. To
cancel copying, press the CLEAR ALL ( ) key and
manually remove any copies remaining in the duplex module
following the procedure for removing misfed paper from the
duplex module. (See page 35.)

●

To cancel the duplex mode, press the ORIGINAL TO COPY
key until the indicators in the ORIGINAL TO COPY section all
go out.

9

USING THE MANUAL FEED TRAY (special paper)

LIGHT DARK

TRAY SELECT

A4

B4

B4

1.

A3

2.

START

The manual feed tray is used to copy onto transparency film, labels,
tracing paper, and other special purpose papers. Up to 50 sheets of
standard copy paper can be set in the manual feed tray.

●

Automatic duplex copying will not work when a non-standard
sized paper is used. If a duplex copying mode is selected and a
non-standard sized paper is used from the manual feed tray, the
corresponding one-sided mode will be selected automatically
when the START key is pressed. (Automatic duplex copying can
be performed only when an optional duplex module is installed.)

MAKING COPIES

Place the original face down on the document glass
and close the document cover.

1

Open the manual feed tray.

Using the manual feed tray (special paper)

2

Set the manual feed tray guides to the width of the copy
paper.

3

●

Be sure to extend the tray when feeding B4 or A3 (8-1/2" x 14"
or 11" x 17") sized paper.

Insert the copy paper all the way into the manual feed
tray.

4

●

Transparency film, labels, tracing paper, and other special
purpose papers must be fed individually.

●

Up to 50 sheets of standard copy paper measuring from A5 to
A3 (5-1/2" x 8-1/2" to 11" x 17") can be loaded into the manual
feed tray.

●

For automatic two-sided copying of A5 paper (when an optional
duplex module is installed), position the side guides against the
copy paper’s longest side.

●

A6 size paper must be fed narrow side into the feed slot and
must be fed individually.

●

When adding paper, first remove remaining paper, combine it
with the paper to be added and then reload as a single stack.

Use the TRAY SELECT key to select the manual feed
tray.

5

10

Leave the copy quantity at 0 if using special papers.
Enter the number of copies if using standard copy

6

paper.

Press the START key.

7

USING THE MANUAL FEED TRAY (special paper)

LIGHT DARK

TRAY SELECT

A4

A4

A4

1.

A3

2.

START

Two-sided copying with manual feed tray

Two-sided copies can be made using the manual feed tray.

Place the first original face down on the document
glass and make a copy.

1

●

The first side of the copy can be made using any of the paper
feed stations.

MAKING COPIES

Replace the first original with the second original and
close the document cover.

2

●

Make sure the first and second originals are oriented in the
same way on the document glass.

Turn the first copy over without changing its top­bottom orientation and place it into the manual feed

3

tray.

●

Be sure to feed the copies one sheet at a time.

Using the manual feed tray (special paper)

Use the TRAY SELECT key to select the manual feed
tray.

4

Press the START key.

5

11

REDUCTION/ENLARGEMENT/ZOOM

LIGHT DARK

TRAY SELECT

EXPOSURE

AUTO
MANUAL
PHOTO

1 0 0 %

COPY RATIO

EXPOSURE

ORIGINAL

AUTO

A4

A4

1.

A3

2.

ZOOM

AUTO
IMAGE

)

1

23

45

6

7

0

C

8

9

AUDIT CLEAR

START

Reduction and enlargement ratios can be selected either
automatically with the AUTO IMAGE key or manually with the
reduction ( ) key, enlargement ( ) key, or ZOOM keys.
The zoom function enables precise copy ratio selection from 50% to
200% in 1% increments.

★ KEY OPERATOR One extra preset copy ratio for reduction or

enlargement can be added. See page 88.

MAKING COPIES

Automatic

Place the original on the document glass and close the
document cover.

1

●

The original size will be detected and indicated in the message
display.

Reduction/Enlargement/Zoom

Use the TRAY SELECT key to select the paper tray with
the desired paper size.

2

NOTE:

This feature will not work when original or copy paper is of non­standard size.

Press the AUTO IMAGE key.

3

●

The best reduction or enlargement ratio for the selected paper
size will be automatically set.

●

If the size and orientation of the original do not correspond to
standard reduction/enlargement ratios for the selected paper
tray, then the following message will appear to indicate how the
original should be placed.

ROTATE ORIGINAL 90° FROM TO .

Enter the desired number of copies.

4

12

Press the START key.

5

●

To cancel the automatic reduction/enlargement mode, press
the 100% key.

100%

E

AU
MA

ZOOM

LIGHT DARK

TRAY SELECT

EXPOSURE

AUTO
MANUAL
PHOTO

1 4 1 %

COPY RATIO

EXPOSURE

ORIGINAL

AUTO

AUTO PAPER

SELECT

A4

A4

1.

A3

2.

1

23

45

6

7

0

C

8

9

AUDIT CLEAR

START

REDUCTION/ENLARGEMENT/ZOOM

Manual

Place the original face down on the document glass
and close the document cover.

1

MAKING COPIES

Use the reduction ( ), enlargement ( ) and
ZOOM keys to set the desired copy ratio.

2

A. Preset reduction ratios are: 86%, 81%, 70%, and 50% (95%,

77%, 64%, and 50%).

B. Preset enlargement ratios are: 115%, 122%, 141%, and

200% (121%, 129%, 141%, and 200%).

C. Zoom ratios: Any ratio from 50% to 200% can be set in 1%

increments.

●

Press the reduction ( ) key or enlargement ( ) key to
set the approximate ratio, then press the key to decrease
the ratio or the key to increase the ratio.

●

To decrease or increase the zoom ratio rapidly, press and hold
the or key. However the value will stop at the preset
reduction or enlargement ratios. To move beyond these ratios,
release the key and then press and hold it again.

D. Same-size copying: Press the 100% key to reset the copy

ratio to 100%.

Ensure that the desired tray is selected.

●

3

If the AUTO PAPER SELECT mode is on, the appropriate copy
paper size will have been automatically selected based on the
original size and selected copy ratio.

●

If a tray of the required size is not installed, use the manual feed
tray and press the TRAY SELECT key to select the manual
feed tray.

Reduction/Enlargement/Zoom

Enter the desired number of copies.

4

Press the START key.

5

13

DUAL PAGE COPYING

DUAL PAGE
COPY

MARGIN
SHIFT

AUTO

LIGHT DARK

TRAY SELECT

EXPOSURE

AUTO
MANUAL
PHOTO

1 0 0 %

COPY RATIO

EXPOSURE

ORIGINAL

AUTO

A4

A3

1.

A3

2.

1

23

45

6

7

0

C

8

9

AUDIT CLEAR

START

MAKING COPIES

Dual page copying

The DUAL PAGE COPY feature produces separate copies of two
documents placed side by side on the document glass. It is
especially useful when copying books and other bound documents
and can be used with the MARGIN SHIFT feature. If an optional
duplex module is installed, this feature can also be used with two­sided copying.

Place the originals on the document glass with the
centre of the two pages aligned with the paper size

1

index A4

●Set the page to be copied first on the left part of the document
glass.

( 81/2). Close the document cover.

Press the DUAL PAGE COPY key.

2

●

The message “DUAL PAGE COPY. USE DOCUMENT GLASS.”
will be displayed.

●

A4 (8-1/2" x 11") sized copy paper will be automatically
selected.
If A4 (8-1/2" x 11") copy paper is not loaded, the following
message will appear.

LOAD A4 PAPER.

●

To leave a binding margin on the copy, press the MARGIN
SHIFT key. See page 17. The MARGIN SHIFT feature applies
only to the left page on the document glass.

●

To erase shadows caused by document binding, use the
ERASE feature. See next page.

●

To perform two-sided copying when an optional duplex
module is installed, use the ORIGINAL TO COPY key to select
EVEN NUMBER.

Ensure that the desired tray is selected.

3

Enter the desired number of copies.

4

14

Press the START key.

5

ERASE

MARGIN
SHIFT

ERASECOVERS

AU

This copier has an edge erase mode and a centre erase mode.

●

Edge erase can be used to eliminate shadow lines around the
edges of copies caused when thick paper or a book is used as an
original.

●

Centre erase can be used to eliminate the shadow produced by
the bindings of bound documents.

★ KEY OPERATOR The width for edge erase and centre erase can be

changed. See page 89. The initial setting of the erase feature can also
be changed. See page 91.

MAKING COPIES

A

A B

A

A B

Edge erase

Centre erase

Place the original face down on the document glass
and close the document cover.

1

●

If an optional reversing automatic document feeder is installed,
you can place the originals face up in the document feeder tray.

NOTE:

When the optional document feeder is used, the width for edge
erase and centre erase will vary with the copy ratio. However,
when the document glass is used, the width will be constant.

Press the ERASE key.

2

●

The following message will appear for several seconds.

ERASE TO CHANGE: PRESS

Erase

EDGE ERASE
CENTER ERASE

●

“EDGE ERASE”, “CENTRE ERASE”, or both are highlighted
depending on the setting made using key operator program
P43.

●

Then the message will change to the following.

READY TO COPY.
SPECIAL MODE SELECTED.
TO CHANGE: PRESS KEY.

15

ERASE

SCROLL DISPLAY

INFORMATION

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

START

MAKING COPIES

If you want to change the erase mode, press the
SCROLL DISPLAY key.

3

●

The following message will appear.

Erase

ERASE

EDGE ERASE
CENTER ERASE

USE 10-KEY PAD TO SELECT ERASE MODE.

EDGE CENTER EDGE+CENTER
ERASE ERASE ERASE
:PRESS 1 :PRESS 2 :PRESS 3

●

If a MARGIN SHIFT mode is used together with an ERASE
mode, a selection display for the MARGIN SHIFT and ERASE
modes will appear. Press 2 on the 10-key pad to select
ERASE.

Select the desired erase mode using the 10-key pad.

4

●

The selected erase mode will return to the initial setting when
the ERASE key is pressed again.

16

Make all other desired copier selections and press the
START key.

5

●

The ERASE feature will work only when standard size copy
paper is used.

●

When using the document glass, the area to be erased is
simply a specified portion of the copy paper. By repositioning
the original, the portion of it which falls within the area to be
erased can be shifted.
When using an optional document feeder, the original is
always fed to the same position on the document glass, so the
area to be erased is fixed.

MARGIN SHIFT

DUAL PAG
COPY

MARGIN
SHIFT

ERASE

AUTO

The MARGIN SHIFT feature, in its initial setting, automatically shifts
the text or image to the right on one-sided copies. If two-sided
copying is made possible by using an optional duplex module, the
image is shifted to the right on the front side of copies and to the left
on the second side. Shift direction can be changed in the manner
described below in steps 3 through 5.

●

The standard shift amount setting is 9 mm (1/4"), but can be
changed to 0 mm, 3 mm, 6 mm, 12 mm, or 15 mm (0", 1/8", 3/8",
1/2", or 5/8") as desired.

★ KEY OPERATOR The initial shift setting can be changed to 0 mm,

3 mm, 6 mm, 9 mm, 12 mm, or 15 mm (0", 1/8", 1/4", 3/8", 1/2", or
5/8"). See page 89. Shift direction change can be disabled. See page

91.

Original

Expanded margin

Copy

(Initial setting:
copy image shifted to the right)

NOTE:

The front side and second side are
referred to as “SIDE 1” and “SIDE 2”
respectively in the message display.

MAKING COPIES

Margin shift

Margin is expanded here.

Place the original face down on the document glass
and close the document cover.

1

●

If an optional reversing automatic document feeder is installed,
you can place the originals face up in the document feeder tray.

Press the MARGIN SHIFT key.

2

●

The following message will appear for several seconds.

MARGIN SHIFT TO CHANGE: PRESS

•SIDE 1

RIGHT 9mm

●

If an optional duplex module is installed and a two-sided
copying mode is selected, the margin shift selection for the
second side will also be displayed.

●

Then the message will change to the following.

READY TO COPY.
SPECIAL MODE SELECTED.
TO CHANGE: PRESS KEY.

17

MARGIN SHIFT

SCROLL DISPLAY

INFORMATION

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

If you want to change the shift amount and/or shift
direction, press the SCROLL DISPLAY key.

3

●

The following message will appear.

MAKING COPIES

Margin shift

MARGIN SHIFT

• SIDE 1

RIGHT 9mm

SELECT SHIFT AMOUNT WITH 10-KEY PAD.
AMOUNT PRESS
0 1
3mm 2
6mm 3
9mm 4
12mm 5
15mm 6

●

If an ERASE mode is used together with a MARGIN SHIFT
mode, a selection display for the MARGIN SHIFT and ERASE
modes will appear. Press 1 on the 10-key pad to select
MARGIN SHIFT.

●

If an optional duplex module is installed and a two-sided
copying mode is selected, the margin shift selection list for the
second side will also be displayed.

18

Select the desired shift amounts using the 10-key pad.

●

4

Select the margin shift amount for the front side. Then, if an
optional duplex module is installed and a two-sided copying
mode is selected, select the margin shift amount for the
second side.
The selected shift amounts will be highlighted.

●

To correct an entry error, press the SCROLL DISPLAY key.

●

The following message will appear after the selection of a
margin shift amount if shift direction change has been enabled
with key operator program P42.

MARGIN SHIFT

•SIDE 1

RIGHT 9mm

USE 10-KEY PAD TO SELECT.

CHANGE THE DIRECTION?

NO YES
:PRESS 1 :PRESS 2

Select the shift direction using the 10-key pad.

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

START

LIGHT DARK

TRAY SELECT

EXPOSURE

AUTO
MANUAL
PHOTO

1 0 0 %

COPY RATIO

EXPOSURE

ORIGINAL

AUTO

AUTO PAPER

SELECT

A4

A4

1.

A3

2.

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

5

●

Selected shift amounts and shift direction will return to the initial
settings when the MARGIN SHIFT key is pressed again.

Ensure that the desired paper tray is selected.

6

MARGIN SHIFT

MAKING COPIES

Enter the desired number of copies.

7

Press the START key.

8

Margin shift

19

JOB MEMORY

PROGRAM

INTERRUPT

45

6

7

0

C

8

9

S

AUDIT CLEAR

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

START

Frequently used job programs can be stored in one of nine storage
registers. This is convenient for quick job recall without losing time
manually reprogramming each aspect of the job.

●

Settings for the following functions can be stored in job memory:
original to copy mode, reduction/enlargement/zoom, auto image,
same-size copying, exposure adjustments, erase, margin shift,
dual page copying, covers (only if an optional reversing automatic
document feeder is installed), tray select, and sort or staple sort
mode (only if an optional sorter or staple sorter is installed).

★ KEY OPERATOR Job memory replacement/deletion can be

MAKING COPIES

Job memory

prohibited. See page 94.

Storing a job program

Press the PROGRAM key.

1

●

The following message will appear.

TO RECALL A PROGRAM, PRESS PROGRAM
NUMBER: 1, 2, 3, 4, 5, 6, –, –, –
TO STORE OR DELETE PROGRAMS, PRESS 0.

●

The numbers which appear in the display are program
numbers which have been used. The dashes in the display
show unused program numbers.

Press the 0 key.

2

●

The following message will appear.

USE 10–KEY PAD TO SELECT MODE.

1.STORE 2.DELETE

●

To cancel the job memory mode, press the CLEAR ALL
( ) key.

Press key 1 on the 10-key pad.

3

●

The following message will appear.

TO STORE : PRESS ANY KEY FROM 1 TO 9.
THEN MAKE COPIER SELECTIONS AND PRESS
THE START KEY.

Select a program number from 1 to 9 using the 10-key
pad.

4

●

If a program number which has been used is entered, the
existing stored program will be replaced by the new program
when the START key is pressed.

20

Make all copier selections to be stored.

5

Press the START key to complete the storage.

6

JOB MEMORY

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

START

PROGRAM

INTERRUPT

1

23

45

6

7

0

C

8

9

S

AUDIT CLEAR

Deleting a stored job program

Follow steps 1 and 2 in “Storing a job program” on the
previous page.

1

Press key 2 on the 10-key pad.

2

●

The following message will appear.

TO DELETE A PROGRAM FROM THE STORAGE
REGISTER: PRESS ANY KEY FROM 1 TO 9
AND THEN THE START KEY.

Enter the storage register number of the program to be
deleted.

3

●

To exit the job memory mode without saving the changes
made, press the CLEAR ALL ( ) key.

MAKING COPIES

Press the START key.

4

●

The program will be deleted from memory.

Recalling a job program

Press the PROGRAM key.

1

●

The following message will appear.

TO RECALL A PROGRAM, PRESS PROGRAM
NUMBER: 1, 2, 3, 4, 5, 6, 7, 8, 9
TO STORE OR DELETE PROGRAMS, PRESS 0.

●

The numbers which appear in the display are program numbers
which have been used.

Job memory

Use the 10-key pad to select a stored program from 1 to

9.

2

●

All selections stored in the program will be reflected on the
operation panel.

●

The recalled settings may be modified for a particular job run,
but any changes made will not be stored in the job memory. To
store the new settings, follow the “Storing a job program”
procedure.

21

INTERRUPTING A COPY RUN

PROGRAM

INTERRUPT

START

PROGRAM

INTERRUPT

INTERRUPT can be used to temporarily stop a long copy run so that
another job can be run.

●

Reduction/enlargement/zoom, exposure adjustments, dual page
copying, erase, and margin shift can be selected during interrupt
copying.

●

Duplex copying, sort, group, staple sort, and covers cannot be
selected during interrupt copying. Also job program recall cannot
be selected.

●

INTERRUPT will not function during duplex copying, when the

MAKING COPIES

Interrupting a copy run

covers feature is selected, or when an optional card counter (SF­EA11) or auditor (SF-EA12) is used and the copier has been
programmed in the auditing mode.

Press the INTERRUPT key.

1

●

When an optional reversing automatic document feeder is
being used, the copier will stop after completing the copying of
the originals which have been fed into the document feeder.

●

If this copier has been programmed in the auditing mode, the
account number entry message will appear. Enter your
account number using the 10-key pad. The number of copies
of the interrupt copying will be accumulated against this
account number.

When the copier stops, remove the original(s) and
place the original for interrupt copying on the

2

document glass. Close the document cover.

●

If an optional reversing automatic document feeder is installed,
you can place the originals face up in the document feeder
tray.

Select the desired available copier functions.

3

Press the START key.

4

When the interrupt copy run is complete, press the
INTERRUPT key again to cancel the mode and remove

5

the original(s) used for interrupt copying.

●

The copier will reset itself to the functions which were in use
before the INTERRUPT key was first pressed.

Replace the original(s) for the interrupted job and
press the START key to resume copying.

6

22

PAPER

Types and sizes of copy paper

ORDINAR Y PAPER

●

Automatic feeding from the paper trays or
manual feed tray (max. 50 sheets)

A5 A3 A6 A3

(5-1/2" x 8-1/2")

56 g/m
(15 lbs.)

*A5 (5-1/2" x 8-1/2") size paper can only be set in the

lower paper tray with an optional inner cassette and in
the manual feed tray.

2

(11" x 17")

80 g/m
(21 lbs.)

2

SPECIAL PAPERS

Special papers must be fed one sheet at a time
through the manual feed tray. See page 10.

●

Manual feed tray (single sheet feed)

Size:Size:

(5-1/2" x 8-1/2")

Weight:Weight:

* A4 (8-1/2" x 11") is the maximum size that can be

manually fed for paper weighing from 104 to 128 g/m
(28 to 34 lbs.).

52 g/m
(14 lbs.)

2

104 g/m

(28 lbs.)

(11" x 17")

2

128 g/m

2

(34 lbs.)

2

SUPPLIES

Paper

Transparency

film

Labels

Tracing paper

23

PAPER

Loading copy paper

“OPEN TRAY
when there is no copy paper in a selected paper feed
station.
When a selected paper tray is not installed or is
improperly installed, “PUSH PAPER TRAY INTO
THE MACHINE UNTIL IT LATCHES.” will be
displayed. Install it or push it back firmly into place.
For best results, use only Sharp recommended paper.
The copy paper size for the 500-sheet paper drawer
will be set by Sharp service personnel according to
your request when you purchase the copier. If a

AND ADD PAPER.” will be displayed

500-sheet paper drawer

Gently lift and pull out the paper tray.

1

different paper size setting is required, contact your
authorised Sharp Service Centre.
The 500-sheet paper drawer can be adjusted for
following paper sizes: A4, A4R, B4, A3, and 8-1/2" x
11" (8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17",
and A4).
In some regions, the drawer can be adjusted to 216
mm x 330 mm (8-1/2" x 13").
The paper size for the lower paper tray can be
changed by the user.

SUPPLIES

Paper

Maximum height line

Fan the copy paper and insert it into the tray.

2

●

The tray holds 500 sheets of paper.
Do not load paper above the maximum height line.

24

Push the paper tray firmly back into the copier.

3

PAPER

Changing the lower paper tray’s inner cassette

The lower paper tray can accommodate six different paper sizes.
To change the paper size, simply change the inner cassette. (The
inner cassettes are optional.)

Gently lift and pull out the lower paper tray.

1

Grasp the inner cassette tabs and remove the cassette.

2

Remove the cover of the inner cassette to be installed.
If the cassette is empty, fan the copy paper and place it

3

in the cassette.

●

The cassette holds 500 sheets of paper.
(For A5 (5-1/2" x 8-1/2") sized paper, the maximum is 250
sheets.)
Do not load paper above the maximum height line.

●

Place the cover on the inner cassette which was removed.

Place the inner cassette into the tray.

4

●

Position the inner cassette so its four protrusions fit into the
holes of the paper tray.

●

Inner cassettes are available for the following paper sizes:
A5, A4, A4R, B4, A3, and 8-1/2" x 11" (5-1/2" x 8-1/2", 8-1/2" x
11", 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17", and A4).
In some regions, an inner cassette for 216 mm x 330 mm
(8-1/2" x 13") size is available.

SUPPLIES

Paper

Place the paper size plate in the front of the paper tray.

A3

8 / x14

1

2

EXTRA

2

1

1

2

8 / x11

8 / x11

11x17

EXTRA

5

●

The paper size indication which shows through the slot on the
front of the copier should match the selected paper size.

Push the lower paper tray firmly back into the copier.

A4

A4

B4

6

Paper size plate

25

ADDING TONER

The message “TONER SUPPLY IS LOW. PRESS THE KEY
FOR INSTRUCTIONS.” will appear in the message display before

the toner supply is completely empty. If copying is continued, copies
will gradually become lighter until the copier stops and the message
display changes to “ADD TONER. PRESS THE KEY FOR
INSTRUCTIONS ON HOW TO ADD TONER.”, indicating that the
toner supply is empty. Toner can be added any time after the
message “TONER SUPPLY IS LOW. PRESS THE KEY FOR
INSTRUCTIONS.” appears. To add toner, stop the copier and
proceed as below. When either of these messages appears, you can
use the INFORMATION and SCROLL DISPLAY keys for detailed
information as necessary.
During long copy runs of multiple dark originals, “TONER RE-
PLENISHMENT IN PROGRESS.” will appear and the copier will stop
making copies even though toner is left.
After a sufficient amount of toner has been fed, the START key
indicator will light up. Press the START key to resume copying.

SUPPLIES

For best copying results, be sure to use
only Sharp products.
The package of Sharp toner has the
Genuine Supplies label.

Adding toner

Open the front cover.

1

Pull down the toner hopper lock lever and pull the toner
hopper out slowly until it stops.

2

Hold the toner cartridge vertically and vigorously shake
it up and down about 20 times to loosen the toner. This

3

will allow the toner to flow more easily into the toner
hopper.

26

ADDING TONER

Place the new toner cartridge with the tabs in the
notches as shown.

4

Slide the toner cartridge along the guides over the
toner hopper.

5

Sealing tape

Hold the toner cartridge with one hand while pulling on
the sealing tape to remove it.

6

Tap on the top of the toner cartridge 5 times to release
all toner into the toner hopper.

7

●

It will take about 30 seconds for the toner to flow into the toner
hopper. Do not remove the toner cartridge until it is empty.

Slide the empty toner cartridge back along the guides
and remove it.

8

●

The cartridge opening will be closed as it is moved back along
the guides.

SUPPLIES

Adding toner

9

10

Slide the toner hopper into the copier and return the
toner hopper lock lever into place.

●

If the toner hopper is not positioned properly, either the copies
will come out blank or will blink in the copy quantity display
indicating that the copier will not operate. In either case, ensure
that the toner hopper is properly locked in its operating position.

Close the front cover.

NOTE:

Add only one cartridge of toner.

27

USED T ONER DISPOSAL

“REPLACE USED TONER CONTAINER. PRESS THE KEY
FOR REPLACEMENT INSTRUCTIONS.” will appear when the toner

collecting container is full.
The copier will stop and will not operate until a new container has
been installed. Replace the used toner container as described
below. When the above message is displayed, you can use the
INFORMATION and SCROLL DISPLAY keys for detailed
information as necessary.

Open the toner collecting container cover.

1

SUPPLIES

Used toner disposal

Disengage and remove the container from the copier
by pushing downward and then pulling it out.

2

●

Toner cannot be reused. Do not transfer used toner to the
toner hopper.

●

Remove the cap from a new toner collecting container and use
it to cover the full toner collecting container.

●

Keep the full toner collecting container until the next regular
service call. Your authorised Sharp Service Technician will
collect the container for disposal.

Install a new toner collecting container by pushing it
down onto the spring-loaded tray and then allowing it

3

to move upward and click into place.

28

Close the toner collecting container cover.

4