Sharp Qtopia Desktop Operation Manual

Qtopia Desktop

OPERATION MANUAL

Copyright Notice

No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any computer language, in any form or by any means, without the express written permission of Sharp Corporation.

Company and product names mentioned in this manual are trademarks or registered trademarks of their respective owners.

Software Copyright 2002 Trolltech AS

CAUTION

•The manufacturer is not responsible and provides no warranty for any malfunction, problems, or other damage caused by misuse of this product and its accessories by you or a third party.

•This product, including its accessories, is subject to change without notice for reasons of product improvement.

•Some of the accessories and optional parts described in this manual may not be available at the time you purchase this product.

•Some of the accessories and optional parts described in this manual may be unavailable in some countries.

•Screens and icons in this manual may differ from the actual ones displayed on the PC.

•This manual uses the following substitute expression: “SL-5500” → “device”

Important:

•Please install either Intellisync for SL or Qtopia Desktop on your PC.

•If the device has been removed from the Docking Station, make sure to wait for 30 seconds before replacing it on the Docking Station.

•Modifying the PIM data using an application such as Text Editor application may cause synchronization failure.

•When starting synchronization, close all applications on a device.

•This application does not support synchronizing with multiple devices at the same time. One PC can synchronize with a single device. If a program folder of a PC is shared with multiple users, only users who have installed this application can use it.

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•Some characters (symbols, European-language characters, special characters, etc.) may be affected by synchronization and may become garbled.

•Only entries with date information from January 1, 1970 to December 31, 2037 will be supported for synchronization.

•If Qtopia Desktop operates improperly or unstably, remove the anti virus or firewall software from the running program at the startup of your PC.

•Sometimes synchronization may not perform properly with non-English based operating systems.

Microsoft® Windows® 2000 Users

•When you have your device in the Docking Station attached to your PC and you remove the device from the Docking Station or turn off the device you may receive an error that says “Unsafe Removal of Device”. Click on the OK button and this message will go away. This will not damage your PC or the connection to the Docking Station. To avoid this message, click on the task bar icon to “Stop SL Series (NDIS 5)” before you turn off your device or remove it from the Docking Station.

Server PC’s with Personal Firewalls

•If you are using your computer as your server and have a personal firewall installed on your computer, you may need to disable this firewall in order to complete the synchronization process. You can refer back to your firewall instruction manual on how to disable this function.

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Table of Contents
CHAPTER 1: BEFORE YOU BEGIN .................................	1
Introduction to the Qtopia Desktop............................................................	1
Minimum System Requirements ...............................................................	1
Connecting the Device to Your PC and Installing the USB Drivers ..........	2
Installing the Qtopia Desktop ....................................................................	3
The qtopiatray icon....................................................................................	3
Qtopia Desktop Overview .........................................................................	4
Menu bar ..........................................................................................................	5
Tool bar ............................................................................................................	5
Launcher icons .................................................................................................	6
Status bar .........................................................................................................	6
Status icons ......................................................................................................	6
Index screen .....................................................................................................	6
CHAPTER 2: SYNCHRONIZING DATA ............................	7
Setting Up Qtopia Desktop Preferences ...................................................	7
Synchronizing with the Qtopia Desktop ....................................................	9
CHAPTER 3: MANAGING DOCUMENTS
(“Documents”) ...................................................................	11
Preparing for Documents Management ..................................................	11
Documents Operations ...........................................................................	13
Documents Commands ..................................................................................	14
CHAPTER 4: PIM APPLICATIONS .................................	15
Address Book..........................................................................................	15
Opening and Reading the Address Book Application.....................................	15
Creating a New Address Book Entry ..............................................................	17
Adding/Modifying/Removing Email Address...................................................	18
Viewing Address Book Entry Details ..............................................................	18
Modifying the Address Book Entry .................................................................	18
Creating a New Category ...............................................................................	19
Address Book Commands..............................................................................	19
Calendar..................................................................................................	21
Opening and Reading the Calendar Application ............................................	21
Switching Calendar Views ..............................................................................	22
Creating a New Event.....................................................................................	23
Viewing the Event Details...............................................................................	25
Modifying the Event ........................................................................................	25
Creating a New Category ...............................................................................	25
Calendar Commands......................................................................................	25

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Todo List .................................................................................................	27
Opening and Reading the Todo List Application ............................................	27
Creating a New Task Entry.............................................................................	28
Viewing Todo List Entry Details......................................................................	29
Modifying the Todo List Entry .........................................................................	29
Creating a New Category ...............................................................................	29
Todo List Commands .....................................................................................	29
CHAPTER 5: BACKUP/RESTORE..................................	31

BEFORE YOU BEGIN 1

CHAPTER 1:

BEFORE YOU BEGIN

This chapter introduces the Qtopia Desktop and guides you on how to get started using the software.

Introduction to the Qtopia Desktop

By installing the Qtopia Desktop on your personal computer, you can synchronize data between the SL-5500 (the device) and your PC.

This application can play a part in the personal information management (PIM) role of the device and manage data from your PC by synchronizing with the device. The applications the Qtopia Desktop can manage are:

•Address Book

•Calendar

•Todo List

•Documents

From the Qtopia Desktop, you can create new entries and modify them (except for Documents files) as you do on the device.

And the Qtopia Desktop Backup and Restore function provides you with the means to safeguard the data in your device.

Minimum System Requirements

•100% IBM Compatible PC

•Microsoft Windows 98/98 Second Edition/2000 Professional/Me/XP, Microsoft Windows NT 4.0 Workstation with SP6*

•Pentium 150MHz or higher for Microsoft Windows 98/98 Second Edition Pentium 200MHz or higher for Microsoft Windows NT 4.0 Workstation with

SP6

Pentium 200MHz or higher for Microsoft Windows 2000 Professional Pentium 200MHz or higher for Microsoft Windows Me Pentium /Celeron Family 300MHz or higher for Microsoft Windows XP

•30MB Available Hard Disk Space

2BEFORE YOU BEGIN

•64MB RAM for Microsoft Windows 98/98 Second Edition/NT 4.0 Workstation

with SP6/ 2000 Professional/Me

128MB RAM for Microsoft Windows XP

•CD-ROM Drive

•1 Available USB Port or Serial Port with Optional Serial Cable CE-170TS

•Mouse or Compatible Pointing Device

*Optional Serial Cable CE-170TS is necessary with Windows NT 4.0 Workstation with SP6 to use this software.

Connecting the Device to Your PC and Installing the USB Drivers

To transfer data between the device and your PC using the Docking Station (USB cable), install the USB drivers found in the CD-ROM supplied.

Check the Drivers installation manual (“USB DRIVER INSTALLATION GUIDE”).

Note: Refer to the device Start-up Guide (booklet) for connection details.

About the USB port

•If the USB port on your PC or the USB hub connected to the device does not operate properly, perform the following steps.

•When your PC comes equipped with several USB ports, connect the device to another USB port.

•When other USB devices are connected to your PC and used simultaneously, disconnect them from your PC.

•Operation on a PC that is upgraded from Windows 95 may not be possible.

•A PC whose USB port is added by the user because the PC is not equipped with a USB port at the time it leaves the factory may not operate properly.

•Activating the power saving mode (suspend, resume, or sleep function etc.) of some PCs may result in the USB port not functioning properly. In this case, disable the power saving mode.

•If the USB driver does not operate properly when you connect the device to your PC via the USB hub, connect it directly to the USB port on your PC. Using the USB extension cable may result in the USB driver not operating properly.

BEFORE YOU BEGIN 3

•If you are using Windows 2000/XP and remove the device form the Docking Station or turn the device off while it is placed on the Docking Station, a warning dialog box will be displayed on the screen of your PC (depending on the settings for Windows XP). In this case, close the warning dialog box.

Installing the Qtopia Desktop

Follow these steps to install Qtopia Desktop:

1.Make sure that the USB drivers are installed on your PC.

2.Close all applications on your PC. If you are using anti virus or firewall software, close them (or disable their function).

3.Insert the CD-ROM supplied into your CD-ROM drive.

4.Open D:Index.htm (use your CD-ROM drive letter).

5.Check the installation procedure and follow the on-screen instructions.

When the installation is complete and your PC is restarted, the qtopiatray icon (or ) will appear on the Windows system tray (bottom right-hand corner of the taskbar).

Notes for Windows NT 4.0 Workstation with SP6/2000 Professional/XP users:

This application does not support use by multiple users. It can only be used by the installer. For example, if an administrator logs in to a PC and installs this application, then only that administrator is able to use it. Therefore, when other users want to use this application, they must log in to a PC (with authorization as an administrator) and install it before use.

The qtopiatray icon

By right-clicking on the qtopiatray icon, the menu will be displayed. This menu allows you to select the main operation.

4 BEFORE YOU BEGIN

Menu items	Functions
Start Qtopia Desktop	Launches the Qtopia Desktop.*
Close	The qtopiatray icon disappears from the Windows system
	tray.*

*If the Qtopia Desktop is not launched by “Start Qtopia Desktop”, select Start Æ Programs Æ Sharp Æ Qtopia Desktop Æ qtopiadesktop to launch the Qtopia Desktop.

*Select Start Æ Programs Æ Sharp Æ Qtopia Desktop Æ qtopiatray to display the qtopiatray icon on the Windows system tray.

The qtopiatray icon changes depending on the connection status.

: Your PC is connected to the device.

: Your PC is disconnected from the device.

Qtopia Desktop Overview

Right-click the qtopiatray icon on the Windows system tray and then select “Start Qtopia Desktop” from the menu that appears.

The Qtopia Desktop top screen (Address Book main screen) will be displayed.

Menu bar

Tool bar

Launcher icons

Status bar

Index screen

Status icon

BEFORE YOU BEGIN 5

Menu bar

The number of menus and menu commands varies according to the application you select.

Click each menu name to display the menu commands, and then click the desired command. You can also access the shortcut menu, if available. Some menus and menu commands will be dimmed depending on the status when you access them as with other PC applications.

Tool bar

This bar works as a kind of shortcut version of the menu bar described above for easier one-click access.

Commands are grouped into two categories:

•Global (common) commands (Sync All, etc.) *

•Main commands (New Contact, Edit Categories, etc.)*

*depending on the application

By right-clicking the mouse button, you can access these menus.

•Display/Hide Global Tool bar

•Display/Hide Main Tool bar

•Line up.

Note:

•If you hide both groups, right-click the menu bar to display them.

•You can move groups by dragging the left edge “ ” anywhere on your desktop. When you drag inside the tool bar area, you can align menu blocks by selecting “Line up.”

6 BEFORE YOU BEGIN

Launcher icons

By clicking each application icon, you can open the main screen of each application. In the Index area on the right, you can see all entries of each application.

Address Book: The Address Book application allows you to manage: create, modify, delete personal information (contacts).

Calendar: The Calendar application allows you to organize and you keep track of your schedule (events, meetings, etc.). You can view your schedule by day, week or month.

Todo List: The Todo List application allows you to manage tasks you wish to be reminded of.

Documents: You can manage Documents files on your PC. You can also transfer data between the device and your PC, delete data, etc.

Status bar

You can see the status of the Qtopia Desktop.

Status icons

You can see the connection status as follows:

: Your PC is connected to the device.

: Your PC is disconnected from the device.

Index screen

You can see entries created by each application in list view, icon view, etc.