SHARP Polaris Office 3 User manual
User's Manual
(Web Page Settings)
Web Page Settings
TABLE OF CONTENTS
ABOUT THIS GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
WEB PAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
•
Web page features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Accessing the web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WEB PAGE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
•
Overview of web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
•
Menu tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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How to configure web page settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
•
Energy Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
•
Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
•
Category Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Document Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CUSTOMIZING THE WEB PAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
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Custom Link Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WEB PAGE SETTING LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
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ABOUT THIS GUIDE
This guide explains the procedures for configuring machine settings from your computer using the web page settings
function embedded in the machine.
Please note
• This guide assumes that the persons who install and use this product have a working knowledge of their computer
and web browser.
• For information on your operating system or web browser, please refer to your operating system guide or web browser
guide, or the online Help function.
• The explanations of screens and procedures are primarily for Internet Explorer
the version of the operating system or the software application.
• Wherever "xx-xxxxx" appears in this guide, please substitute your model name for "xx-xxxxx".
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual,
please contact your dealer or nearest authorized service representative.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other
problem is discovered, please contact your dealer or nearest authorized service representative.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the
product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any
damage that occurs due to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited,
except as allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations, operation panel, touch panel, and Web pages in this guide
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
For some functions and procedures, the explanations assume that devices other than the above are installed.
Depending on the content, and depending on the model and what peripheral devices are installed, this may not be
usable. For details, refer to the User’s Manual.
The explanations in this manual are based on American English and the North American version of the software.
Software for other countries and regions may vary slightly from the North American version.
®
. The screens may vary depending on
• The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to
product improvements and modifications.
• The touch panel, illustrations, and setting screens in this manual are for reference only, and may vary by model, installed
options, settings changed from the default state, and country or region.
This manual assumes that a full-color machine is being used. Some of the explanations may not apply to a monochrome machine.
•
2
Web Page Settings
WEB PAGE
Web page features
A web server for settings is embedded in the machine.
When the machine is connected to a network, you can access the web server in the machine to configure a variety of
machine settings with your computer.
This function allows you to configure machine settings over the network but not have to walk to the machine.
You can easily enter your user name and other text from your computer.
You can also use the web page to configure settings that are more advanced than those available on the machine.
For detailed information on the settings of the machine, see the User's Manual.
Accessing the web page
This section explains the procedure for accessing the machine's web page.
Supported web browsers
The following web browsers can be used to access the machine:
Internet Explorer: 11 or higher (Windows
Firefox (Windows
®
), Safari (macOS®), Chrome (Windows®): Latest version or immediately previous major release
®
), Microsoft Edge (Windows®)
Accessing the web page
Follow the steps below to access the Web page.
Open your web browser on your computer.
1
Enter the IP address set in the machine in the address bar of your web browser.
2
• For the machine's IP address, ask the administrator of the machine.
• You can check the machine's IP address on the machine. "How to check the IP address of the machine"(►page 4
● Entering a password
)
• If you click an item that requires administrator rights, the password entry screen will appear regardless of the settings.
Select a user that has administrator rights and enter the user password.
• If user authentication is not enabled, you can set the login name to "Administrator" and enter the administrator
password to log in to the Web page.
Once you have logged in to the Web page with administrator rights, the password entry screen will not appear when
you click other items that require administrator rights (until you log out).
3
Web Page Settings
Status
Machine Identification
Total Count
Device Status
Network Status
Firmware Version
Power Reset
Data List
List for User
List for Administrator
User Control
TCP/IP
TCP/IP:
IPv4 Settings:
IPv6 Settings:
DHCP:
IPv4 Address:
Subnet Mask:
Default Gateway:
Enable
Administrator Login
Top of Page
Enable
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
System
Settings
Status > Network Status
How to check the IP address of the machine
1
2
3
CLOUD PORTAL
Operation
Guide
Enlarge
Display Mode
Easy
Copy
Settings Total Count LCD Control
Easy
Scan
10:15 AM
Easy
Fax
Job Status
Tap the [Settings] key.
Tap [Status] → [Network Status] from the menu.
Scroll the screen down and check
"IPv4 Address" in IPv4 Settings of
TCP/IP.
4
Start the Web browser on the PC, and
enter the IP address of the machine.
4
Web Page Settings
(2)
(1)
(3)
(4)
(5)
(6)
(7)
(8)
(10)
(9)
MX-xxxx
xxxx
xxxxxxxx
xxx xxx
WEB PAGE SETTINGS
This chapter explains how to set some of the typical items in the web page settings. For items not explained in this
chapter, see the User's Manual.
Overview of web page
When you successfully access the machine's web server, the web page appears in your web browser.
Tabs (1) showing setting items appear at the top of the web page. When you click a tab, the items (2) you can set
appear on the left side of the page. When you click the item that you want to set, the setting screen (10) of that item
appears on the right side of the page.
When you have completed all settings, click the [Logout] button and exit the web browser.
(1) Menu tab
This tab shows the first level of the setting menu. Click
this tab to show the tab's setting items in the setting
menu.
Some settings such as the system settings do not appear
in the setting menu when the tab is clicked. Instead,
further setting item buttons appear in the setting area.
► Menu tab
(2) Setting menu
This shows the items that can be set on the web page.
The items are in a tree structure.
When you click an item that requires machine administrator
rights, the password entry screen appears. Select the
previously registered login name and enter the password.
(3) Custom links
You can register custom links in advance to show the
custom links in the setting menu.
► Custom Link Setting
(4) Language
Set the language that appears on the web page.
(5) Operation Manual Download
This shows the operation manual download page.
(page 6)
(page 33)
(6) Sitemap
This shows a sitemap of the website.
(7) Search
Use this to search for setting items and other information.
Enter the item you want to find in the text box and click
.
(8) [Login/Logout] button
[Login] button
Click to log in to the web page.
[Logout] button
When you have completed all settings in the web pages,
click this button to log out and exit the web browser.
(9) Shortcut icon
Click this icon to register a page you want to show on the
shortcut tab.
►Shortcuts
(10) Setting area
This shows the setting screen of the item selected in the
setting menu at left.
5
(page 34)
Web Page Settings
Menu tab
The document filing function can be used when a local drive is installed. The fax and Internet fax functions cannot be used on
some models.
Menu Overview
Status Displays paper tray information and device information.
Address Book Use to edit the address book.
Document Operations Use to perform actions on a file using the Document Filing function.
User Control Add, edit, and delete users for user authentication, and configure user authentication settings.
System Settings Configure the main settings for the machine such as date settings and paper tray settings. You
can configure the following settings.
Home Screen Settings You can select settings for the machine's home screen, such
as changing the home screen background.
Copy Settings You can select copy settings.
Printer Settings You can select print settings.
Image Send Settings Configure settings for image send, such as fax and Scan to
E-mail.
Document Filing Settings You can select Document Filing settings.
Sharp OSA Settings You can select Sharp OSA settings.
Authentication Settings Carry out settings such as for user authentication methods or
for IC card.
Common Settings You can configure machine settings such as date settings and
tray settings.
Network Settings You can configure network settings such as network protocol
and NAS settings.
Security Settings You can configure machine security settings such as
authentication and changing the administrator password.
Energy Save The machine's power consumption can be reduced by Eco
Mode setting.
System Control You can configure machine backup and job log settings.
Image Quality Adjustment You can perform image adjustment for printing and scanning
on the machine.
Initial Installation Settings This is a group of settings that are required when you initially
install the machine.
6
Web Page Settings
How to configure web page settings
This section explains the basic procedure for configuring web page settings using "Home Screen Settings" as an
example. This setting is used to change the background image of a home screen to an image provided by the user.
Connect to the web page as explained in "Accessing the web page" (►page
1
2
3).
Display the "Home Screen Settings" setting screen.
(1) Click the [System Settings] tab ( ).
The setting items of the system settings appear in the setting area.
(2) Click the [Home Screen Settings] button ( ).
7
Web Page Settings
(1)
(2)
Path
Click [Background Image] in the setting menu and set the background image.
3
(1) Click [Background Image] in the setting menu.
(2) Click the [Change] button in "Background Image".
The "Home Screen Registration" screen appears.
4
5
Select "Use Custom Image" and click the [Browse] button to select the
desired image.
When you click the [Browse] button, the file selection screen appears. Select the file of the desired background image.
Make sure the "Select File" path is correct, and click the [Submit] button.
8
Web Page Settings
If you have another item you want to set, configure the setting from the
6
7
setting menu or menu tab.
If you use the "Forward" or "Back" function of the web browser to move to a different item, the item that you set may not
be saved. Use the setting menu or menu tab to move to a different item.
When you have finished configuring settings, click the [Logout] button and
exit the web browser.
When you exit the settings, a message may appear on the touch panel of the machine. Read and then close the
message.
9
Web Page Settings
60
60
(1)
(2)
Energy Save
This section explains how to set the Preheat Mode transmission time and the Auto Power Shut-Off transmission time.
Connect to the web page as explained in "Accessing the web page" (►page
1
2
3).
Display the "Eco Setting" setting screen.
(1) Click the [System Settings] tab ( ).
The setting items of the system settings appear in the setting area.
(2) Click the [Energy Save] button ( ).
The Energy Save items appear in the setting menu.
(3) Click [Eco Setting].
The Eco Setting items appear on the right side.
3
Set the transition time for Preheat Mode and the transition time for Auto
Power Shut-Off.
(1) Enter the desired time in the text box in "Preheat Mode Setting".
(2) If you want to set the transition time to the shortest setting with "Auto Power Shut-Off
Timer", select [Earliest]. If you want to change the transition time, enter the transition
time in the text box.
4
Depending on the model, the range of time that can be set for Auto Power shut-Off differs.
When you have finished configuring settings, click the [Submit] button, click
the [Logout] button, and exit the web browser.
10
Web Page Settings
(1)
(3)
(2)
Security Settings
The procedure for changing the administrator password for login and the network security settings used on the machine
are explained below.
Changing Administrator Password
If you continue using the administrator password without changing it, the password will become easier to decipher or
may be disclosed, creating a risk of unauthorized use of the machine.
Connect to the web page as explained in "Accessing the web page" (►page
1
2
3).
Display the "Password Change" setting screen.
(1) Click the [System Settings] tab ( ).
The setting items of the system settings appear in the setting area.
3
(2) Click the [Security Settings] button ( ).
The security setting items appear in the setting menu.
(3) Click [Password Change].
The Password Change setting appears on the right.
Change the administrator password.
(1) Select the "Change Password" checkbox in "Administrator Password".
(2) Enter the new password you want to set in the "Password" text box.
(3) Reenter the password entered in (2) in the "Password (confirmation)" text box.
11
Web Page Settings
When you change the password, be sure to remember the new password.
When you have finished configuring settings, click the [Submit] button, click
4
the [Logout] button, and exit the web browser.
Port Control
This section explains how to set the port used to access the machine (Server Port) and the port used to access other
networks from the machine (Client Port). When an unused port is in a useable state, that port may be used for
unauthorized access. By changing the port number, you can prevent access by users who do not know the port number,
enabling safer use of the machine.
Port Control should only be performed by an administrator who has a thorough knowledge of the network. Indiscriminately
changing a port number may make it impossible to connect to the machine.
Connect to the web page as explained in "Accessing the web page" (►page
1
3).
Display the "Port Control" setting screen.
2
(1) Click the [System Settings] tab ( ).
The setting items of the system settings appear in the setting area.
(2) Click the [Security Settings] button ( ).
(3) Click [Port Control].
Port control settings appear on the right side of the page.
12
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