Sharp MX-M453U, MX-M503U, MX-M363U User Manual

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DIGITAL MULTIFUNCTIONAL SYSTEM

Quick Start Guide

MODEL:

MX-M363U MX-M453U MX-M503U

Before using the machine

Functions of the machine and procedures for placing originals and loading paper.

Copying

Using the copy function.

Printing

Using the printer function.

Faxing

Using the fax function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard drive.

System settings

Configuring settings to make the machine easier to use.

Keep this manual close at hand for reference whenever needed.

Troubleshooting

Frequently asked questions and how to clear paper misfeeds.

OPERATION MANUALS AND HOW TO USE THEM

3 printed manuals and a manual in PDF format are provided with the machine.

Printed manuals

To learn the parts of the machine and how to use them To load paper

Before using the machine (page 7)

To make a copy

Copying (page 21)

To print a file

Printing (page 41)

Quick Start Guide

(this manual)

To send a fax

Faxing (page 53)

To send a scanned image To use Internet fax

Scanning (page 71)

What is document filing? What is it used for?

Document filing (page 87)

What are the system settings?

System settings (page 95)

Frequently asked questions and how to clear paper misfeeds

Troubleshooting (page 101)

This manual provides easy-to-understand explanations of the functions of the machine in a single manual.

The explanations in this manual focus on frequently used functions. For special functions, troubleshooting, and detailed procedures for using the machine, see the manuals in PDF format.

Please read before using the machine.

Safety Guide

Contains important safety information and the specifications of the machine.

These manuals are combined for environmental protection.

Please read when the printer expansion kit is installed.

Software Setup Guide

Explains the procedures for installing the printer driver and scanner driver.

Manuals in PDF format

Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide is on the CD-ROM that accompanies the machine.

The "MX-M363U/M453U/M503U

Operation Guide

For detailed information

Series Operation Guide" CD-ROM that accompanies the machine contains the Operation Guide.

Convenient methods for using the Operation Guide

The first page contains a regular table of contents as well as an "I want to..." table of contents. "I want to..." lets you jump to an explanation based on what you want to do. For example, "I use the copier function often, so I'd like to save paper". Use either table of contents as appropriate based on what you want to know.

The contents of the Operation Guide are as follows:

BEFORE USING THE MACHINE COPIER PRINTER FACSIMILE

* To view the Operation Guide in PDF format, Adobe® Reader® or Acrobat® Reader® of Adobe Systems Incorporated is required. Adobe

http://www.adobe.com/

Reader® can be downloaded from the following URL:

SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS TROUBLESHOOTING

CHECKING THE IP ADDRESS

To check the IP address of the machine, print out the printer test page in the system settings.

SYSTEM SETTING

System Settings

Total Count Default Settings

Paper Tray

Settings

Printer Condition

Settings

System Settings

List Print (User)

All Custom Setting List

Sending Address List

System Settings

Printer Test Page

NIC Page

Address Control

Document Filing

Printer Test Page

(2)

(3)

Control

Admin Password

List Print

(User)

Fax Data

(1)

Receive/Forward

USB-Device Check

Exit

1/2

2/2

1 Press the [SYSTEM SETTINGS] key.

2 Select the all custom setting list in

the touch panel.

(1) Touch the [List Print (User)] key.

(2) Touch the [Printer Test Page] key.

(3) Change the page with the key

and touch the [NIC Page] key.

The IP address is shown in the list that is printed.

ACCESSING THE WEB SERVER IN THE MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer.

Opening the Web pages

Access the Web server in the machine to open the Web pages.

Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine.

Recommended Web browsers

Internet Explorer: 6.0 or higher (Windows Netscape Navigator: 9 (Windows Firefox: 2.0 or higher (Windows Safari: 1.5 or higher (Macintosh) The Web page will appear. The machine settings may require that user authentication be performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication.

)

TABLE OF CONTENTS

CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Before using the machine

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Copying

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .28

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Printing

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Faxing

BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . .64

SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Scanning

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .82

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Document filing

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

System settings

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Troubleshooting

FREQUENTLY ASKED QUESTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Before using the machine

This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper.

X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8

X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12

X USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 13

X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 14

X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 15

PART NAMES AND FUNCTIONS

(1) (2) (3) (4)

(1) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once.

(2) Document feeder tray

Place the originals in this tray when using the automatic document feeder.

(3) Operation panel

(4) Output tray (centre tray)

Copy jobs and print jobs are delivered to this tray. (When a finisher or saddle stitch finisher is installed, the output tray (centre tray) cannot be used.)

(5) Saddle Stitch Finisher*

This can be used to staple output. The machine is also equipped with the staple function, which folds paper and staples it at the centre, and the fold function, which folds paper in half. A punch module can be installed to punch holes in output.

(6) Finisher (large stacker)*

This can be used to staple output.

(8)(6) (7) (9) (11)

(7) Punch module*

(8) Tray 1 / Tray 2

(9) Tray 3 (when a stand/1 x 500 sheet paper drawer

(10) Tray 4 (when a stand/2 x 500 sheet paper drawer

(11) Tray 5 (when a large capacity tray is installed)*

(12) Finisher*

(10)(5)

This is used to punch holes in output.

Up to 500 sheets of paper (80 g/m loaded in each tray.

or stand/2 x 500 sheet paper drawer is installed)*

This holds paper. Up to 500 sheets (80 g/m of paper can be loaded.

is installed)*

This holds paper. Up to 500 sheets (80 g/m of paper can be loaded.

Up to 3500 sheets (80 g/m2 (21 lbs.)) of paper can be loaded. When a stand/1 x 500 sheet paper drawer is installed, this is tray 4.

This can be used to staple output. A punch module can be installed to punch holes in output.

(12)

(21 lbs.)) can be

(21 lbs.))

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide. Some options may not be available in some countries and regions.

(14) (15) (16) (17) (18)(13)

(13) Document glass

This is used to scan books and other originals that cannot be scanned using the automatic document feeder.

(14) Main power switch

This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position.

(15) Front cover

Open to replace a toner cartridge.

(16) Bypass tray

Special types of paper can be fed from the bypass tray.

(17) Exit tray unit (right tray)*

When installed, output can be delivered to this tray.

(18) USB connector (type A)

This is used to connect a USB memory or other USB device to the machine.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide. Some options may not be available in some countries and regions.

OPERATION PANEL

Ready to scan for copy.

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

2-Sided Copy

Original

Output

Special Modes

File

Quick File

Plain

A4R

B4 A3

Touch panel

Messages and keys appear. Operations are performed by directly touching the keys with your fingers.

Function key

To use the Sharp OSA function, press this key to switch to Sharp OSA mode.

Print mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

This blinks while print data is being received and lights steadily while printing is taking place.

DOCUMENT

FILING

IMAGE SEND

READY DATA

LINE DATA

Mode select keys

Use these keys to change the mode displayed in the touch panel. The indicator of the selected key lights up.

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive, press this key to select document filing mode.

[IMAGE SEND] key

When you wish to use the scan or fax functions, press this key to select network scanner / fax mode.

· LINE indicator

This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode.

· DATA indicator

When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted.

[COPY] key

When you wish to use the copy function, press this key to select copy mode. You can hold down the [COPY] key to check the total page count and how much toner remains.

COPY

JOB STATUS

SYSTEM SETTINGS

[JOB STATUS] key

Press this key to view the job status screen. You can check the status of jobs and cancel jobs in the job status screen.

[SYSTEM SETTINGS] key

Press this key to display the system settings screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses.

Numeric keys

[CLEAR] key

Main power indicator

These are used to enter the number of copies, fax numbers, and other numbers.

[LOGOUT] key ( )

When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program when using the copier function. When using the fax function, press this key to dial using a program.

Press this key to return settings such as the number of copies to "0".

[START] key

Use this key to copy or scan an original. send a fax in fax mode.

This key is also used to

This indicator lights when the main power is switched on.

[POWER] key

Use this key to turn the machine power on and off.

LOGOUT

[CLEAR ALL] key

Press this key to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state.

[STOP] key

Press this key to stop a copy job or scanning of an original.

[POWER SAVE] key

Use this key to activate power save mode. The [POWER SAVE] key blinks when the machine is in power save mode. This key is also used to deactivate power save mode.

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below.

Settings related to the original are generally grouped together on the left side of the base screen.

Ready to scan for copy.

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

This appears when one or more special modes are selected. Touch the icon to check what modes are selected.

Plain

2-Sided Copy

Special Modes

Quick File

Original

A4R

B4 A3

Output

File

This indicates that an original has been placed in the automatic document feeder. The size of the original appears

automatically.

Settings related to output are generally grouped together on the top right side of the base screen.

Advanced settings are grouped here. You can have frequently used touch keys displayed as shortcuts in this position.

This shows the status of the paper trays on the machine. check the paper size, paper type and amount of paper remaining.

You can

The currently selected tray is highlighted.

The job status screen normally appears behind the base screen of the currently selected mode. Only the left edge of the job status screen appears, and this can be touched to bring the screen to the front.

Job Queue Sets / Progress Status

Copy 020 / 001 Copying

Copy 020 / 000 Waiting

Computer01 020 / 000 Waiting

4 002 / 000 Waiting

0312345678

1/1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

A selected job can be given priority and run ahead of other jobs, or a job waiting in the queue can be cancelled.

Jobs are displayed as a list of touch keys. The job keys appear in the order that they will be run. A job key can be touched to select it.

Using general keys

Special Modes

Covers/Inserts

Book Copy Tab Copy Card Shot

Transparency

Inserts

2/4

Multi Shot

(1)

System Settings

Auto Clear Setting

Set the time for auto clear.

(2)

Cancel Timer

(3)

(10~240) sec.

(1) When the displayed screen is one of two or more screens, use the keys to switch through the screens.

(2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled.

(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your

finger on the key. You can also directly touch a numeric value display key to change a number with the numeric keys.

USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and password. Ask the administrator of the machine for the information that is required to log in. For details on user authentication, see "USER AUTHENTICATION" in "1. BEFORE USING THE MACHINE" in the Operation Guide.

Enter your user number.

Admin Login

Please enter your login name / password.

User Authentication

User Name

Password

Auth to:

* Does not appear when the printer expansion kit with hard drive is not installed.

This method requires that you log in by entering your user number (5 to 8 digits), which is stored in the system settings of the machine.

This method requires that you log in by entering your login name, password, and the login destination, which are stored in the system settings of the machine. Depending on how the machine administrator has configured the system settings, an e-mail address may also be used for authentication.

Logging out

When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT] key ( ) functions as a numeric key at this time. If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto clear activates, logout automatically takes place.

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray. Make sure an original has not been placed on the document glass.

Place the originals face up with the edges aligned evenly.

Adjust the original guides to the width of the originals.

The indicator line indicates approximately how many originals can be placed. The placed originals must not be higher than this line.

Using the document glass

Take care that your fingers are not pinched when closing the automatic document feeder. After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Place the original face down.

Align the top left corner of the original with the tip of the mark in the far left corner of the glass.

Place the original face down.

To place a thick original such as a book, push up the far edge of the automatic document feeder and then close the automatic document feeder slowly.

CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals:

• Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS"

• Safety Guide, "SPECIFICATIONS"

(1) Tray 1

(2) Tray 2

(3) Tray 3

(4) Tray 4

(5) Tray 5 (large capacity tray)

(6) Bypass tray

(1) (2) (3) (4)

(6)

(5)

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.

Trays 1 to 4

Load the paper with the print side face up. However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face down*.

Bypass tray and tray 5

Load the paper with the print side face down. However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face up*.

* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face

up in trays 1 to 4; face down in the bypass tray and tray 5).

Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper.

Gently pull out the paper tray. If paper remains in the tray, remove it.

Move the two guides on the tray. For example, move the guides from B4 (8-1/2" x 14") to A4 (8-1/2" x 11").

Do not load as shown below.

Insert the paper with the print side face up. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Insert the paper and then gently push the tray into the machine.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Changing the tray settings

2/3

When you change the paper in a tray, the tray settings in the system settings must also be changed.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

(1)

Settings

System Settings

Paper Tray Settings

Tray Settings

Paper Type Registration

Auto Tray Switching

System Settings

Paper Tray Settings

Tray 1

Print Copy Fax

SYSTEM SETTING

Default Settings

Address Control

Document Filing

Control

(2)

Type / Size

Plain / Auto-AB

(3)

I-Fax

Doc.

Filing

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Fixed Paper Side

Disable Duplex

Disable Staple

Disable Punch

Exit

1 Press the [SYSTEM SETTINGS] key.

2 Configure the tray settings in the

touch panel.

Some of the settings only appear when you have administrator rights.

(1) Touch the [Paper Tray Settings]

key.

(2) Touch the [Tray Settings] key.

(3) Touch the [Tray 1] key.

1/6

System Settings

Tray 1 Type/Size Setting

Select the paper type.

Plain

Pre-Punched

Heavy Paper

System Settings

Tray 1 Type/Size Setting

Type Size

Recycled

Pre-Printed

Colour

Auto-Inch

Auto-AB

(5)

Recycled

Letter Head

(4)

11x17,8 x14,8 x11

8 x11R,7 x10 R

A3,A4,A4R,B4,B5 B5R,216x330(8 x13)

1 2

Cancel

OKType

(6)

Manual

1/2

1/3

2/3

(4) Touch the [Recycled] key.

(5) Touch the [Auto-AB] key.

For more information, see "Paper Tray Settings" in "7. SYSTEM SETTINGS" in the Operation Guide.

(6) Touch the [OK] key.

The above steps change the paper settings for tray 1 to A4 (8-1/2" x 11") recycled paper.

Loading paper in other trays

Bypass tray

When loading A3W, A3 or B4 size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes.

Example: Loading an envelope

The side to be copied on must be face down!

Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation.

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE USING THE MACHINE" in the Operation Guide.

Only the address side of envelopes can be printed on. Place envelopes with the address side face down.

Large capacity tray

The paper size of tray 5 can only be changed by a service technician.

Gently pull out the paper tray.

Insert the paper with the print side face down. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Insert the paper and then gently push the tray into the machine.

Do not load as shown below.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Copying

This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes.

X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 22

X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

X 2-SIDED COPYING (Automatic Document Feeder) . . 24

X COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . 25

X SELECTING THE EXPOSURE AND IMAGE TYPE . . . 27

X FITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 28

X ENLARGEMENT/REDUCTION (Preset Ratios /

Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 30

X STORING COPY OPERATIONS (Job Programs) . . . . 31

X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 34

X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 35

BASE SCREEN OF COPY MODE

Press the [COPY] key in the Operation panel to open the base screen of copy mode. Select copy settings in the base screen.

(4)

(5)

(6)

(7)

Ready to scan for copy.

(1)

(2)

(3)

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

(1) [Job Detail Settings] key

Touch this key to select original settings, paper settings, and special modes.

(2) [Exposure] key

This shows the current copy exposure and exposure mode settings. Touch this key to change the exposure or exposure mode setting.

(3) [Copy Ratio] key

This shows the current copy ratio. Touch this key to adjust the copy ratio.

(4) Output display

When one or more output functions such as sort, group, staple sort, or saddle stitch have been selected, this shows the icons of the selected functions.

(5) Original feed display

This appears when an original is inserted in the automatic document feeder.

(6) Original size display

This shows the size of the original. When the original size is set manually, the display shows "Manual". When an original is not placed, nothing appears.

Original

A4R

B4 A3

Plain

Heavy

2-Sided Copy

Special Modes

Quick File

(7) Paper select display

This shows the size of paper loaded in each tray and the amount of paper remaining . The selected tray is highlighted. For the bypass tray, the paper type appears above the paper size.

(8) Number of copies display

This shows the number of copies set.

(9) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

(10) [Output] key

Touch this to select an output function such as sort, group, offset, staple sort, saddle stitch, punch, or fold.

(11) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

(12) [Heavy] display

This appears when one of trays 1 to 4 is selected and the paper type set for that tray is "Heavy 1".

Output

File

(8)

(9)

(10)

(11)

(12)

MAKING COPIES

This is the most basic procedure for making copies.

COPY

Ready to scan for copy.

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

A4R

The side to be scanned must be face up!

Plain

2-Sided Copy

Output

Special Modes

File

Quick File

1-sided original

1-sided copy

1 Press the [COPY] key.

The base screen of copy mode appears.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Set the number of copies and then

press the [START] key.

Correct sets

Cancel scanning

Cancel copying

2-SIDED COPYING (Automatic Document Feeder)

You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper.

1-sided original

2-sided copy

The side to be scanned must be face up!

Ready to scan for copy.

Original

A4R

B4 A3

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

2-Sided Copy

(2)

Plain

2-Sided Copy

Output

(1)

Special Modes

File

Quick File

(3)

Binding

Change

1 Place the originals.

2 Select settings in the touch panel.

(1) Touch the [2-Sided Copy] key.

(2) Touch the [1-Sided to 2-Sided] key.

(3) Touch the [OK] key.

3 Set the number of copies and then

press the [START] key.

Correct sets

Cancel scanning

Cancel copying

COPYING ON SPECIAL PAPER

Plain

(Bypass Copy)

Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab paper. This section explains how to load A4 heavy paper in the bypass tray.

The side to be scanned must be face up!

The side to be copied on must be face down!

Job Detail

Settings

(1)

Auto

Exposure

100%

Copy Ratio

Auto

Original Paper Select

Auto A4

8 x11

(2)

Special Modes

2-Sided Copy

Output

Special Modes

File

Quick File

Original

Copy on heavy paper

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Insert paper in the bypass tray.

3 Select settings in the touch panel.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

Paper Select

A4R

Copy Mode

Bypass Tray Type/Size Setting

Select the paper type.

Plain Pre-Printed

Pre-Punched Colour

Heavy Paper

Plain

Transparency

(4)

Recycled

Thin Paper

Plain

(3)

Letter Head

EnvelopeTab Paper

Labels

Cancel

(3) Touch the paper type key of the

bypass tray.

Here the [Plain] key has been touched.

(4) Touch the [Heavy Paper] key.

1/2

1/3

Copy Mode

Bypass Tray Type/Size Setting

Type

Heavy Paper

Auto-Inch

Auto-AB

Custom Size

(5)

Size

12x18,11x17,8 x14

1 /

8 x11,8 x11R,5 x8 R

2 1

7 x10 R,A3,A4,B4,B5

A3W,A3,A4,A4R,A5R,B4 B5,B5R,216x330(8 x13) 11x17,8 x11

X420 Y297

(6)

Manual

Select settings in the touch panel. (Continued)

OKType

(5) Touch the [Auto-AB] key.

(6) Touch the [OK] key.

2/3

Paper Select

A4R

Plain

Selecting a tray

Ready to scan for copy.

Full colour

Colour mode

Auto

Exposure

100%

Copy Ratio

A4R

Heavy paper

Pre-Printed

(7)

Plain

(8)

2-sided Copy

Output

Special Modes

File

Quick File

(7) Touch the bypass tray key.

(8) Touch the [OK] key.

4 Set the number of copies and then

press the [START] key.

Correct sets

Cancel scanning

To select paper, touch the [Paper Select] key or the image of the machine in the base screen of copy mode.

Cancel copying

Paper Select

(A)

(B)

A4R

Plain

5.A4

Plain

(C)

(D)

Touch a key to select a tray. (A) Touch to select one of trays 1 to 4. (B) Touch to select the bypass tray. (C) Touch to set the type of paper in the bypass tray. (D) Touch to select tray 5 (large capacity tray).

SELECTING THE EXPOSURE AND IMAGE TYPE

You can specify the original image type to obtain a clearer copy. The example of making a copy of a map is explained below.

The side to be scanned must be face up!

Ready to scan for copy.

Job Detail

Settings

Auto

Exposure

(1)

100%

Copy Ratio

Exposure

Manual

531

Original

A4R

Auto

Text/

Prtd.Photo

Printed

Photo

Plain

Text/Photo

2-Sided Copy

Output

Special Modes

File

Quick File

Text

Photo

1/2

(2)

Light original

Exposure adjustment

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select exposure settings in the touch

panel.

(1) Touch the [Exposure] key.

(2) Use the keys to switch through

the screens.

(3) Touch the [Map] key.

Exposure

Manual

(4) Darken the exposure with the

(5)

Map

(4)

531

(3)

Scan

Resolution

2/2

key.

Nine levels are available for the exposure. Darken the exposure with the key, and lighten the exposure with the key.

(5) Touch the [OK] key.

3 Set the number of copies and then

press the [START] key.

Correct sets

Cancel scanning

Cancel copying

FITTING THE COPY IMAGE TO THE

2-Sided Copy

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

PAPER (Automatic Ratio Selection)

You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an A4 original onto A3 paper.

The side to be scanned must be face up!

(1)

Paper Select

A4R

Auto

Original Paper Select

Auto Auto A4

Special Modes

Plain

(2)

(3)

Ready to scan for copy.

Original

A4R

Job Detail

Settings

Auto

(5)

Exposure

100%

Copy Ratio

(6)

Auto

Image

Plain

A4R

Plain

(4)

2-Sided Copy

Output

Special Modes

File

Quick File

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select automatic ratio selection in

the touch panel.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

(3) Touch the tray that has the desired

paper size.

(4) Touch the [OK] key.

(5) Touch the [Job Detail Settings] key

to close the job detail settings screen.

(6) Touch the [Auto Image] key.

3 Set the number of copies and then

press the [START] key.

Correct sets

Cancel scanning

Cancel copying

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom)

For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%.

The side to be scanned must be face up!

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Ready to scan for copy.

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Original

A4R

B4 A3

Plain

2-Sided Copy

Output

Special Modes

File

Quick File

2 Select the ratio in the touch panel.

(1) Touch the [Copy Ratio] key.

(1)

Original

55%

Ratio-specified copy

Copy Ratio

B4A3B5

B5B4A5

A4A3B5

Auto Image

Copy Ratio

25% 50%

Auto Image

70%

81%

86%

(3)

100

Zoom

100%

Zoom

100%

(2)

(4)

(2) Change the ratio menu.

(3) Touch the [50%] key.

115%

122%

141%

XY Zoom

B5B4A4

A5A4B5

B5A4B4

(4) Set the copy ratio to 55% with the

200%

(5)

400%

XY Zoom

(5) Touch the [OK] key.

key.

The ratio can be adjusted in increments of 1%. Touch the key to make the ratio smaller, or the key to make the ratio larger.

3 Set the number of copies and then

press the [START] key.

Correct sets

Cancel scanning

Cancel copying

INTERRUPTING A COPY RUN (Interrupt Copy)

When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run.

Original

Copies in progress from tray 1. Ready to scan for next copy job.

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

The side to be scanned must be face up!

A4R

Interrupt

Plain

2-Sided Copy

Output

Special Modes

File

Quick File

Printing

Interrupt

1 Touch the [Interrupt] key while the

machine is printing.

The [Interrupt] key appears in the base screen while the machine is printing.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Set the number of copies and then

press the [START] key.

The interrupted copy job will resume when the copy job is finished.

Correct sets

Cancel scanning

Cancel copying

STORING COPY OPERATIONS (Job Programs)

You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them.

Storing a job program

1 Press the [#/P] key ( ).

Job Programs

Press program number.

Original

A4R

B4 A3

Job Programs

Press program number.

(2)

To store, make selections and press [OK], to delete, press [Cancel].

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Store/DeleteRecall

Plain

(1)

Cancel

(5)

Exit

1/6

Exit

1/6

2-Sided Copy

Output

Program Name

2 Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key in which you want to

store a job program.

Touch any key that is not highlighted. Keys that have a job program stored are highlighted.

(3) Select the copy settings that you

wish to store.

(4) Touch the [Program Name] key.

A text entry screen appears. Enter a name for the program.

(5) Touch the [OK] key.

(3)

Using a job program

(4)

1 Press the [#/P] key ( ).

Place the original.

Job Programs

Press program number.

Store/DeleteRecall

Exit

1/6

Deleting a job program

2 Touch the key of the desired job

program.

After selecting the job program, set the number of copies and press the [START] key to begin copying.

1 Press the [#/P] key ( ).

Job Programs

Press program number .

Job Programs

Press program number.

A job program has been already stored in this location.

Cancel Delete Store

(2)

(3)

Exit

1/6

Store/DeleteRecall

2 Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(1)

Exit

1/6

Store/DeleteRecall

(2) Touch the key of the job program

that you wish to delete.

Touch a key that is highlighted. Keys that have a job program stored are highlighted.

(3) Read the displayed message and

touch the [Delete] key.

Job Programs

Press program number.

Exit

(4)

1/6

Store/DeleteRecall

(4) Touch the [Exit] key.

SPECIAL MODES

The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "2. COPIER" in the Operation Guide.

Special modes

Ready to scan for copy.

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

2-Sided Copy

Plain

A4R

Output

Special Modes

File

Quick File

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu consists of four screens. Use the

keys to switch through the screens. Touch the [Special Modes] key in the base screen to open the special modes menu. (You can also open the special modes menu by touching the [Special Modes] key that appears after the [Job Detail Settings] key is touched.)

1st screen 2nd screen

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job

Build

Dual Page

Copy

Tandem

Copy

3rd screen 4th screen

Special Modes

Stamp

Image Edit Sharpness

1/4

3/4

Special Modes

Covers/Inserts

Book Copy Tab Copy Card Shot

Special Modes

Original

Count

Transparency

Inserts

Mixed Size

Original

Multi Shot

Slow Scan

Mode

2/4

4/4

File

Quick File

Proof Copy

When the [Image Edit] key is touched in the 3rd screen, the following menu opens.

Image Edit

Photo Repeat

Full Bleed

Multi-Page

Enlargement

Centring

Mirror

Image

Reverse

B/W

When a special mode key encircled by is touched, the key is highlighted and the setting is completed. When any other special mode key is touched, a screen appears to let you select settings for that mode. Note that the keys that appear will vary depending on what peripheral devices are installed. The keys that appear vary by country and region and the peripheral devices that are installed.

SELECTING A SPECIAL MODE

The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same.

The side to be scanned must be face up!

Ready to scan for copy.

Erase

Job

Build

Original

A4R

B4 A3

Side 1 Side 2

15 15

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Special Modes

Margin Shift

(2)

Pamphlet Copy

Special Modes

Margin Shift

Right Left Down

Plain

Dual Page

Copy

Tandem

Copy

(0~20) mm

2-Sided Copy

Output

Special Modes

File

(1)

Quick File

1/4

(4)

OKCancel

(0~20) mm

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Margin Shift] key.

Shifting the left margin by 15 mm will be explained as an example.

(3) Select 15 mm for the front side and

15 mm for the reverse side using the keys.

The margin shift position is initially set to "Right". To change the position to "Left" or "Down", touch the corresponding key.

(3)

(4) Touch the [OK] key.

3 Set the number of copies and then

press the [START] key.

Correct sets

Cancel scanning

Cancel copying

CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Use this function to shift the image on the copy to create binding margins. This function is convenient when you will be binding the copies with a string or placing them in a binder.

Erasing peripheral shadows (Erase)

Use this function to erase peripheral shadows that occur when making copies of books and other thick originals.

Without erase

With erase

Copying each facing page of a bound document (Dual Page Copy)

Use this function to make separate copies of the left and right pages of a bound document such as a pamphlet. In addition, two facing pages can be copied to each side of one sheet of paper.

Making copies in pamphlet format (Pamphlet Copy)

Use this function to make copies that can be folded into a pamphlet. Pamphlet copy makes it easy to create pamphlets. When a saddle stitch finisher is installed, the output is automatically folded at the centre and stapled.

Copying a large number of originals at once (Job Build)

A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.

Using two machines to make a large number of copies (Tandem Copy)

You can divide a copy job between two machines connected to the same network. This saves considerable time when running a large copy job. To use this function, the tandem connection setting must be configured in the system settings.

4 sets

2 sets

Using a different paper type for covers (Covers/Inserts)

This function enables you to use a different type of paper for the front and back covers of a set of copies. A different type of paper can also be added as an insert at specified pages.

Cover

Insert

Bac

k c

over

Adding inserts when copying on transparency film (Transparency Inserts)

When copying onto transparency film, this function inserts sheets of paper between the sheets of transparency film to keep them from sticking together.

Paper in

ser

er ins

er insert

Copying multiple pages onto one sheet of paper

INDEX

(Multi Shot)

Use this function to copy two or four original pages onto one sheet of paper.

Copying a pamphlet (Book Copy)

Use this function to copy a book, pamphlet, or other bound original. The copies will be arranged in the same pamphlet-style layout. When a saddle stitch finisher is installed, the output is automatically folded at the centre and stapled.

3 4

Copying captions onto tab paper (Tab Copy)

Use this function to copy captions onto the tabs of tab paper.

Original Tab paper

INDEX

Copying both sides of a card onto one sheet of paper (Card Shot)

Use this function to copy the front and reverse side of a card onto one sheet of paper.

Front

Back

Printing the date or a stamp on copies (Stamp)

Use this function to print the date, a stamp, the page number, or text on copies. In addition, specific text can be added to a copy as a watermark.

Date print

04/04/2010

Page number Text

CONFIDENTIAL

Planning Meeting

Stamp

Repeating photos on a copy (Photo Repeat)

Use this function to print up to 24 copies of one photo on one sheet of paper.

Water mark

CONFIDENTIAL

Creating a large poster (Multi-Page Enlargement)

Use this function to enlarge a copy image and print it using multiple sheets of paper. The sheets of paper can be attached together to form one large copy.

Inverting the image (Mirror Image)

Use this function to make a copy that is a mirror image of the original.

Copying an A3 size original without cutting off the edges (A3 Full Bleed)

Use this feature to make a full-size copy of an A3 original on A3W paper so that the edges are not cut off. The original must be placed on the document glass.

Copying in the centre of the paper (Centring)

Use this function to position the copy image at the centre of the paper. This is convenient when the image is reduced or copied onto paper that is larger than the original.

Reversing white and black in a copy (B/W Reverse)

This function reverses black and white in a copy to create a negative image. Use this function to save toner when copying an original with large black areas.

Adjusting the sharpness of an image (Sharpness)

Use this function to sharpen or soften a copy image. An image of this function is shown at the end of this manual.

Checking copies before printing (Proof Copy)

Regardless of the number of copies specified, this function initially prints only the first set. After you have checked the first set, the remaining sets are printed.

5 sets

Check

* Does not appear when the printer expansion kit with hard drive is not installed.

1 set 4 sets

Checking the number of scanned original sheets before copying (Original Count)

The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes.

4 sheets

Scan

originals

sheets

Check

4 sheets

Copying originals that are different sizes (Mixed Size Original)

For example, even when a B5 original is mixed in with A4 originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper.

Copying thin originals (Slow Scan Mode)

This function lets you scan thin originals, which are normally difficult to handle, in the automatic document feeder.

Printing

This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows

in Windows® environments, and Mac OS X v10.4 in Macintosh

Vista environments. The window varies depending on the operating system version, the printer driver version, and the application. The printer expansion kit is required to use the printer function.

X PRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

X CANCELLING PRINTING (AT THE MACHINE) . . . . . . 47

X SELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . 48

X CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 50

PRINTING

This section explains the basic procedures for printing.

Windows

The following example explains how to print an A4 size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Setup Guide. For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF THE MACHINE" in "3. PRINTER" in the Operation Guide.

1 Select the print command in the

(1)

(2)

application.

(1) Open the [File] menu.

(2) Select [Print].

(1)

(2)

2 Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs. In Windows 98/Me/NT 4.0, click the [Properties] button.

3 Select print settings.

(1)

(1) Click the [Paper] tab.

(2) Select [A4].

(3) Click the [OK] button.

(2)

(3)

4 Click the [Print] button.

Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.

Using printer driver help

When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows)

1 Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

(1)

(2)

In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs. In Windows 98/Me/NT 4.0, click the [Properties] button.

2 Click the [Help] button.

The Help window will open to let you view explanations of the settings on the tab. To view Help for settings in a dialog box, click the green text at the top of the Help window.

To view Help for a specific setting

Click the setting that you wish to learn about and press the [F1] key. Help for that setting will appear. * To view Help for a particular setting in

Windows 98/Me/NT 4.0/2000/XP/ Server 2003, click the button in the upper right-hand corner of the printer driver window and then click the setting.

When the information icon ( ) appears

The icon can be clicked to show prohibited combinations of functions and other information.

Macintosh

The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. To print from a Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network. To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide.

Setting the paper size

Select paper settings in the printer driver before selecting the print command.

1 Open the page setup window in

(1)

TextEdit.

(1) Open the [File] menu.

(2) Select [Page Setup].

In Mac OS 9, select [Print] from the [File] menu of SimpleText.

(2)

(1)

(2)

2 Select paper settings.

(1) Make sure the correct printer is

selected.

The machine name that appears in the "Format for" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select [A4].

(3) Click the [OK] button.

(3)

Printing a file

(1)

(2)

(1)

1 Execute printing from TextEdit.

(1) Open the [File] menu.

(2) Select [Print].

In Mac OS 9, select [Print] from the [File] menu of SimpleText.

2 Select print settings and click the

[Print] button.

(2)

(3)

(1) Make sure the correct printer is

selected.

The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select print settings.

Click next to [Copies & Pages] and select each setting that you wish to configure from the pull-down menu. The screen for the selected setting will appear. If the settings do not appear in Mac OS X v10.5 to 10.5.5, click next to the printer name. In Mac OS 9, click next to [General] and select a setting from the pull-down menu. The screen for the selected setting will appear.

(3) Click the [Print] button.

Printing begins.

CANCELLING PRINTING (AT THE MACHINE)

You can cancel a print job if you cancel before printing actually begins.

JOB STATUS

Job Queue Sets / Progress Status

Copy 020 / 001 Copying

Copy 020 / 000 Waiting

Computer01 020 / 000 Waiting

4 002 / 000 Waiting

0312345678

(3)

(1)

Delete the job?

Computer01

No Yes

(5)

1/1

Spool

Job Queue

Complete

Detail

(2)

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

(4)

1 Press the [JOB STATUS] key.

2 Select settings in the touch panel.

(1) Touch the [Print Job] tab.

(2) Change the print job status mode to

[Spool] or [Job Queue].

Touch this key to change modes. The selected mode will be highlighted.

(3) Touch the key of the print job that

you wish to cancel.

(4) Touch the [Stop/Delete] key.

(5) Touch the [Yes] key.

SELECTING PRINT SETTINGS

To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 42) for the procedure for opening the printer driver properties window and the basic procedure for printing.

Windows

The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)" as an example. The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper size. In this example, an A4 size image will be printed on A3 size paper. The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide.

Select print settings.

(1) Click the [Paper] tab.

(1)

(2)

(3)

(2) Select [A4].

Select the size of the print image.

(3) Select [Fit To Paper Size].

(4) Select [A3].

Select the size of paper that you want to print on.

(5) Click the [OK] button.

(4)

This completes the settings. Start printing.

(5)

Macintosh

The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained. The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide.

Select print settings.

(1)

(4)

(2)

(3)

(1) Select [Layout].

(2) Select [2].

(3) Select the order of the pages.

(4) Select the desired type of

borderline.

CONVENIENT PRINTER FUNCTIONS

Printing on both sides of the paper (2-sided printing)

Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper.

Fitting the print image to the paper (Fit To Paper Size)

Use this function to enlarge or reduce the print image to fit the paper size. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size paper to make it easier to view, and to print when the same size of paper as the print image is not loaded in the machine.

A4 A3

Printing multiple images on one page (N-Up Printing)

Use this function to print multiple pages on a single sheet of paper by reducing the size of the print images. This is convenient when you wish to show an overall view of multiple pages or conserve paper.

Stapling printed pages (Staple)

Use this function to staple printed output. (When a saddle stitch finisher or finisher is installed.)

3 4

Punching holes in output (Punch)

Use this function to punch holes in output. (When a punch module and saddle stitch finisher or finisher are installed.)

The machine also has these functions

For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide.

Convenient functions for creating pamphlets and posters

• Creating a pamphlet (Pamphlet/Pamphlet Staple)

• Increasing margin (Margin Shift)

• Creating a large poster (Poster Printing)

Functions to adjust the size and orientation of the image

• Rotating the image 180 degrees (Rotate 180 degrees)

• Enlarging/reducing the print image (Zoom / XY-Zoom)

• Adjusting line widths when printing (Line Widths Settings)

• Reversing the image (Mirror Image)

Image adjustment function

• Adjusting the brightness and contrast of the image (Image Adjustment)

• Printing faint text or lines in black (Text To Black/Vector To Black)

Functions to combine text and images

• Adding a watermark to printed pages (Watermark)

• Printing an image over the print data (Image Stamp)

• Creating overlays for print data (Overlays)

Print functions for special purposes

• Printing specified pages on different paper (Different Paper)

• Adding inserts when printing on transparency film (Transparency Inserts)

• Printing a carbon copy (Carbon Copy)

• Printing text on tabs of tab paper (Tab Printing)

• Printing so that a specific page is the front page when using two-sided printing (Chapter Inserts)

• Printing with the output folded in half (Fold)

Convenient printer functions

• Using two machines to print a large print job (Tandem Print)

• Saving and using print files (Retention/Document Filing)

Faxing

This section explains the basic procedures for using the fax function of the machine. In addition, special modes that can be used with the fax function are introduced. The facsimile expansion kit is required to use the fax function.

X BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . 54

X SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

X CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . 56

X CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . 57

X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . 58

X STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . 59

X FORWARDING RECEIVED FAXES (Fax Data

Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

X CONVENIENT DIALLING METHODS . . . . . . . . . . . . 62

X SENDING THE SAME FAX TO MULTIPLE

DESTINATIONS

(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . 64

X SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . 66

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . 67

X CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . 68

BASE SCREEN OF FAX MODE

Press the [IMAGE SEND] key in the Operation panel to open the base screen of fax mode. If the fax screen does not appear, touch the [Mode Switch] key. Select fax settings in the base screen.

(7) (8)

(6)

Ready to send.

(1)

(2)

(3) (4)

(5)

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

(1) [Mode Switch] key

Use this key to change the mode of the image send function.

(2) [Image Settings] key

Touch this key to select image settings (exposure, resolution, original size, and two-sided original) and special mode settings.

(3) [Memory TX] key

This key is highlighted when a normal transmission (memory transmission mode) is performed.

(4) [Direct TX] key

Touch this key to send a fax by direct transmission.

(5) This shows the currently selected fax reception

mode and the amount of free memory remaining.

(6) key

Touch this key to retrieve a destination using a search number.* * 4-digit number assigned to a destination when it is stored.

(3-digit when a hard drive is not installed.)

(7) [Speaker] key / [Pause] key / [Space] key

Touch this key to dial using the speaker. When entering a fax number to be dialled, the key changes to the [Pause] key. When entering a sub-address, the key changes to the [Space] key.

Speaker Resend

Address Book

Sub Address

Special Modes

File

Quick File

(9)

(10)

(11)

(13)(12)

(8) [Resend] key / [Next Address] key

The destinations of the most recent eight transmissions by Scan to E-mail, fax and/or Internet fax (including Direct SMTP address) are stored. To select one of these destinations, touch the desired destination. After a destination is selected, this key changes to the [Next Address] key.

(9) [Address Book] key

Touch this key to dial using a one-touch key or group key. When the key is touched, the address book screen appears.

(10) [Sub Address] key

Touch this key to enter a sub-address and passcode for F-code transmission.

(11) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

(12) key

When "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled in the system settings (administrator), this will appear when a fax is received.

(13) key

This key appears when a special mode or 2-sided scanning is selected. Touch the key to display the selected special modes.

SENDING A FAX

The basic procedure for sending faxes is explained below. In fax mode, colour originals are sent as black and white images.

Original

Transmission

Transmission result

IMAGE SEND

Ready to send.

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

The side to be scanned must be face up!

Speaker

Resend

Address Book

Sub Address

Special Modes

File

Quick File

1 Press the [IMAGE SEND] key.

The base screen of fax mode appears. (When the fax function is not installed, the base screen of scan mode appears.)

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Enter the fax number of the receiving

fax machine and press the [START] key.

Cancel scanningCorrect a mistake

CHANGING THE SIZE OF A FAX

Quick File

File

Special Modes

Sub Address

Address Book

Fax

Mode Switch

Image

Settings

Direct TX

Memory TX

Auto Reception

Fax Memory:100%

Fax Original

Manual

Auto

The size of the original and the transmission size can be specified before transmission. This is convenient when faxing an original that is small and difficult to read. The procedure for faxing both sides of an A4 original at A3 size is explained below.

The side to be scanned must be face up!

Auto

Exposure

Standard

(1)

Resolution

Auto A4

Original

Special Modes

(2)

Fax Original

2-Sided Booklet

2-Sided

(3)

Tablet

Scan Size

Auto A4

A5R

100%

Image Orientation

Inch

B5R

A4R

Send Size

Auto

(4)

(5)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select the original size settings in

the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Original] key.

(6)

216x340

216x343

(3) Touch the [2-Sided Booklet] key.

This key is used to send a 2-sided original.

(4) Touch the [Send Size] key.

(5) Touch the desired send size key

(example: A3).

(6) Touch the [OK] key.

Fax Original

2-Sided Booklet

2-Sided Tablet

Scan Size

Auto A4

Send Size

141%

Image Orientation

(7)

(7) Touch the [OK] key.

3 Enter the fax number of the first

destination and press the [START] key.

Cancel scanningCorrect a mistake

CHANGING THE EXPOSURE

Auto Reception

Fax Memory:100%

The exposure can be changed as appropriate for the darkness or lightness of the original. The following example explains how to darken light colours in an original to make the image clearer.

The side to be scanned must be face up!

Fax

Mode Switch

Image

Settings

Memory TX

(1)

Direct TX

Fax Exposure

Auto

Exposure

Standard

(2)

Resolution

Auto A4

Original

(3)

Special Modes

Auto

Manual

531

(4)

Address Book

Sub Address

Special Modes

File

Quick File

(5)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Select the exposure in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Exposure] key.

(3) Touch the [Manual] key.

(4) Darken light colours with the

key.

Five levels are available for the exposure. Darken light originals with the key, and lighten dark originals with the key.

(5) Touch the [OK] key.

3 Enter the fax number of the receiving

fax machine and press the [START] key.

Cancel scanningCorrect a mistake

CHANGING THE RESOLUTION

Auto Reception

Fax Memory:100%

The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text.

The side to be scanned must be face up!

Fax

Mode Switch

Image

Settings

Memory TX

(1)

Direct TX

Fax Resolution

Auto

Exposure

Standard

Resolution

Auto A4

(2)

Original

Standard

Fine

Super Fine

(3)

Ultra Fine

Special Modes

Half Tone

(4)

Address Book

Sub Address

Special Modes

File

Quick File

(5)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Select the resolution in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Resolution] key.

(3) Touch the [Fine] key.

The resolution increases in the following order: [Standard], [Fine], [Super Fine], [Ultra Fine].

(4) Touch the [Half Tone] key.

Select [Half Tone] for a photo or illustration with shading to further improve the image. [Half Tone] cannot be selected when [Standard] is selected.

(5) Touch the [OK] key.

3 Enter the fax number of the receiving

fax machine and press the [START] key.

Cancel scanningCorrect a mistake

STORING A FAX NUMBER

You can store fax numbers in one-touch keys. Stored fax numbers can be retrieved quickly and easily. If you frequently send faxes to the same group of fax machines, the numbers of those fax machines can be stored as a group (multiple fax numbers can be stored in one key).

Storing an individual key

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

SYSTEM SETTING

Default Settings

Address Control

Document Filing

(1)

Control

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

ExitAdmin Password

1 Press the [SYSTEM SETTINGS] key.

2 Store the fax number in the touch

panel.

(1) Touch the [Address Control] key.

One-touch keys Group key

A Corp.

System Settings

Address Control

Direct Address / Program

F-Code Memory Box

(2)

Custom Index

System Settings

Direct Address / Program

Store

Individual Group

(3)

Program Amend/Delete

(2) Touch the [Direct Address /

Program] key.

(3) Touch the [Individual] key.

Direct Address / Individual

E-mail FaxInternet Fax

Search Number

(4)

Name

Initial

Fax No.

(5)

0001

AAA AAA

Index

Direct SMTP

Store the fax number in the touch

ExitNext

1/2

panel. (Continued)

(4) Touch the [Name] key.

A software keyboard appears. Enter the name of the destination.

(5) Touch the [Initial] key.

A software keyboard appears. Enter initials for the destination.

Direct Address / Individual

E-mail FaxInternet Fax

Search Number

Name

Initial

Fax No.

0001

AAA AAA

Index

Direct SMTP

User 1

(6)

Direct Address / Individual

No.001

Fax No.

Enter the Fax No. via the 10-Key pad, then press [OK].

0120000000

(7)

Direct Address / Individual

E-mail FaxInternet Fax

Search Number

Name

Initial

Fax No.

0001

AAA AAA

0120000000

Registration is completed.

Index

Direct SMTP

User 1

Cancel

Pause

Sub Address

Exit

(8)

ExitNext

(9)

(6) Touch the [Fax No.] key.

1/2

(7) Enter the fax number that you wish

to store with the numeric keys.

To enter a hyphen, touch the [Pause] key. To enter a slash ("/"), touch the [Sub Address] key.

Correct a mistake

(8) Touch the [OK] key.

(9) Touch the [Exit] key.

1/2

The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the Operation Guide. When sending the same document or image to multiple destinations, it is convenient to store a destination group. For details on storing groups, see "7. SYSTEM SETTINGS" in the Operation Guide.

FORWARDING RECEIVED FAXES

(Fax Data Forward)

When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for Data Forwarding" in the system settings (administrator).

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Fax Data Receive/Forward

Fax Receive Settings

Fax Data Forward

Internet Fax Manual Reception

(2)

Transfer the received data to another device?

SYSTEM SETTING

Default Settings

Address Control

Document Filing

Control

List Print

(User)

Fax Data

Receive/Forward

(1)

USB-Device Check

1 Press the [SYSTEM SETTINGS] key.

ExitAdmin Password

1/2

2 Select fax forwarding in the touch

panel.

(1) Touch the [Fax Data

Receive/Forward] key.

(2) Touch the [Fax Data Forward] key.

(3) Touch the [Yes] key.

No Yes

(3)

CONVENIENT DIALLING METHODS

Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time.

One-touch keys

A fax number stored in a one-touch key can be retrieved by a simple touch of the key. A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the group.

Ready to send.

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

(3)

AAA AAA

CCC CCC

EEE EEE

(2)

Freq.

Scan Send

Auto

BBB BBB

DDD DDD

FFF FFF

Speaker

1/1

UVWXYZ

OPQRSTJKLMNEFGHIABCD

etc.

Resend

Address Book

Sub Address

(1)

Special Modes

File

Quick File

Condition

Settings

Address Review

Global

Sub Address

Sort Address

(1) Touch the [Address Book] key.

(2) Touch the key of the desired

destination.

(3) Touch the [To] key.

Resending

The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Ready to send.

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Scan Send

Auto

Speaker

Resend

(1)

Address Book

Sub Address

Special Modes

File

Quick File

(1) Touch the [Resend] key.

NO.01

NO.03

NO.05

NO.07

AAA AAA EEE EEE

BBB BBB

(2)

CCC CCC

DDD DDD

NO.02

NO.04

NO.06

NO.08

FFF FFF

GGG GGG

HHH HHH

Cancel

(2) Touch the key of the desired

destination.

The destinations that appear also include Scan to E-mail and Internet fax destinations.

Speed dialling

When you store an individual key or a group key, a 4-digit* search number is assigned to the key. You can select a destination using the key and the 4-digit

3-digit when a hard drive is not installed.

To check a search number, print the appropriate list in the sending address list menu in the system settings.

Ready to send.

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Scan Send

Auto

Speaker

(1)

Resend

Address Book

Sub Address

Special Modes

File

Quick File

search number.

(1) Touch the key.

Enter search number.(0001-1000)

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Scan Send

(2)

Auto

Address Book

Sub Address

Special Modes

File

Quick File

(2) Enter the 4-digit

the numeric keys.

*3-digit when a hard drive is not installed.

search number with

Dialling using the speaker

When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.

Telephone mode.

Fax

Mode Switch

Image

Settings

Fax Receive

Speaker Volume

Fax Memory:100%

Scan Send

Auto

Speaker

Resend

Address Book

Special Modes

File

Quick File

Touch the [Speaker] key.

You will hear the dial tone through the machine's speaker. Dial the fax number of the destination with the numeric keys or with the [Address Book] key. When the connection is established, press the [START] key to send the fax.

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission)

The same document/image can be sent to multiple fax mode, scan mode, and Internet fax mode destinations in a single operation. If you frequently send documents/images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key. The following procedure explains how to enter a fax number with the numeric keys and then select a destination that is stored in a one-touch key.

Original

Transmission

Broadcast

The side to be scanned must be face up!

0120000001

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Scan Send

Auto

Pause

Next Address

Address Book

Sub Address

(1)

Special Modes

File

Quick File

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Enter the fax number of the first

destination.

Correct a mistake

3 Select settings in the touch panel.

(1) Touch the [Address Book] key.

AAA AAA

Memory TX

CCC CCC

EEE EEE

CCC CCC 0120000000

(3)

(2)

Freq.

BBB BBB

DDD DDD

FFF FFF

UVWXYZ etc.OPQRSTJKLMNEFGHIABCD

Pause

1/1

Next Address

Condition

Settings

Address Review

Global

(4)

Sub Address

Sort Address

(2) Touch the one-touch key in which

the desired destination is stored.

(3) Touch the [To] key.

(4) Touch the [Address Review] key.

Address Review

0120000001001

002

CCC CCC

(5)

Select settings in the touch panel. (Continued)

(5) Check the destinations and then

touch the [OK] key.

To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion. Touch the [Yes] key.

4 Press the [START] key.

Cancel scanning

SPECIAL FAX MODES

The special modes can be used for a variety of special-purpose fax transmission jobs. The following pages show the types of fax transmissions that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "4. FACSIMILE" in the Operation Guide.

Special modes

Ready to send.

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Scan Send

Speaker

Auto

Resend

Address Book

Sub Address

Special Modes

File

Quick File

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu consists of three screens. Use the

Touch the [Special Modes] key in the base screen to open the special modes menu.

1st screen 2nd screen

Fax/Special Modes

Timer

EraseProgram

2in1

Dual Page

Scan

Card Shot

1/4

Fax/Special Modes

3rd screen

Fax/Special Modes

Verif.

Stamp

Own Name

Select

Transaction

Report

Memory Box

Polling

3/4

keys to switch between the screens.

Job

Build

Original

Count

Mixed Size

Original

File Quick File

Slow Scan

Mode

2/4

When a special mode key encircled by is touched, the key is highlighted and the setting is completed. When any other special mode key is touched, a screen appears to let you select settings for that mode. The keys that appear vary by country and region and the peripheral devices that are installed.

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for fax is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example.

The side to be scanned must be face up!

Ready to send.

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Fax Special Modes

Special Modes

Erase

Edge

Erase

Scan

Program

Timer

Edge+Centre

Erase

Send

Auto

Erase

(2)

2in1

Speaker

Card Shot

Edge

Dual Page

Scan

Cancel

(0~20) mm

Resend

Address Book

Sub Address

Special Modes

File

(1)

Quick File

1/3

(4)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Erase] key.

The erase settings will be configured to erase a width of 15 mm around the edges of the original.

(3) Set the erasure width to 15 mm with

the keys.

The erase area is set to "Edge Erase" by default. To select "Centre Erase", "Edge+Centre Erase", or "Side Erase", touch the appropriate key.

(3)

(4) Touch the [OK] key.

3 Enter the fax number of the receiving

fax machine and press the [START] key.

Cancel scanning

CONVENIENT FAX FUNCTIONS

Erasing peripheral shadows (Erase)

Use this function to erase peripheral shadows that occur when faxing books and other thick originals.

Transmission

Without erase

Transmission

With erase

Sending the left and right pages of a bound document as two separate pages (Dual Page Scan)

Use this function to send the left and right pages of a pamphlet or other bound document as two separate pages.

Transmission

Sending two original pages as a single page (2in1)

Use this function to reduce two original pages to half their size and send them as a single page.

Transmission

Sending the front and reverse sides of a card as a single page (Card Shot)

Use this function to send the front and reverse sides of a card as a single page in a single transmission.

Front

Transmission

Back

Sending a large number of pages as a single transmission job (Job Build)

Transmission

Sending a fax directly from a computer (PC-Fax)

A document on a computer can be sent via the machine as a fax. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. This function can only be used on a Windows computer.

Transmission

For more information, see the Help file for the PC-Fax driver.

The machine also has these functions

• Forwarding a received fax to a network address (Inbound Routing Settings)

☞ Operation Guide "FAX RECEPTION" in "4. FACSIMILE"

• Sending a fax at a specified time (Timer)*

* Does not appear when the printer expansion kit with hard drive is not installed.

• Storing fax operations (Program)

• Changing the print settings for the transaction report (Transaction Report)

• Temporarily changing the sender information (Own Name Select)

• Transmitting originals of different sizes (Mixed Size Original)

• Faxing thin originals (Slow Scan Mode)

• Checking the number of scanned original sheets before transmission (Original Count)

• Calling a fax machine and initiating fax reception (Polling)

• Sending a fax when another machine polls your machine (Polling Memory)

• Stamping scanned originals (Verification Stamp)

☞ Operation Guide "SPECIAL MODES" in "4. FACSIMILE"

• Performing F-code communication

☞ Operation Guide "PERFORMING F-CODE COMMUNICATION" in "4. FACSIMILE"

• Connecting and using an existing phone (Extension Phone Connection)

☞ Operation Guide "USING AN EXTENSION PHONE" in "4. FACSIMILE"

Scanning

This section explains the uses of the network scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the network scanner function are introduced. USB memory mode can be used without installing a peripheral device. The network scanner expansion kit is required to use the network scanner function. The Internet fax expansion kit and the Printer expansion kit with hard drive is required to use the Internet fax function.

X NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . 72

X BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . 73

X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 74

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . .

X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 76

X CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 77

X STORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 78

X CONVENIENT TRANSMISSION METHODS. . . . . . . . . 80

X SENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission) . . . . . . . . 82

X SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . 83

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 84

X CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 85

NETWORK SCANNER FUNCTION

Scan the original,

and then...

The network scanner function of the machine can be used to transmit scanned images by a variety of methods. The network scanner function has the following modes.

Scan modes

To upload an image to an FTP server, use

Scan to Network Folder

To send an image to an e-mail address, use

Scan to E-mail

Scan to FTP

To send an image to a shared folder on your computer, use

Scan the original,

and then...

USB memory mode

Use this mode to save an image to USB memory

Internet fax mode

Use this mode to send a fax via the Internet

The machine supports Direct SMTP.

Data entry mode

Use this mode for an applicationlinked document solution

To process an image in a specific application, use

Scan to Desktop

• Modes that can be used will vary depending on your model and the expansion kits that are installed.

• The explanations in this manual are centred on the Scan to E-mail function of scan mode.

☞ Operation Guide "5. SCANNER / INTERNET FAX"

BASE SCREEN OF SCAN MODE

Press the [IMAGE SEND] key in the operation panel to open the base screen of scan mode. If the scan screen does not appear, touch the [Mode Switch] key. Select various scan settings in the base screen.

(4) (5)

Ready to send.

(1)

(2)

(3)

(1) [Mode Switch] key

Use this key to change the mode of the image send function.

(2) [Image Settings] key

Touch this key to select scan settings (exposure, resolution, original size, format, special modes)

(3) [Send Settings] key

Touch this key to select or enter the subject, file name, sender name, or message text, which have been previously stored in the Web page.

(4) key

Touch this key to specify a destination using a search number * 4-digit number assigned to a destination when it is

stored. (3-digit when a hard drive is not installed.)

Scan

Mode Switch

Image

Settings

Send Settings

Resend

Address Book

Address Entry

Special Modes

File

Quick File

(6)

(7)

(8)

(9)

(6) [Address Book] key

Touch this key to use a one-touch key or a group key. When the key is touched, the address book screen appears.

(7) [Address Entry] key

Touch this key to manually enter a destination address instead of using a one-touch key.

(8) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

(9) key

This key appears when a special mode or 2-sided scanning is selected. Touch the key to display the selected special modes.

(5) [Resend] key / [Next Address] key

SCANNING AN ORIGINAL

The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail.

Original

Scan

transmission

Scanned image

IMAGE SEND

The side to be scanned must be face up!

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Send

Auto

Select the destination type.

(2)

E-mail Network Folder

Resend

Address Book

Address Entry

Special Modes

(1)

File

Quick File

1 Press the [IMAGE SEND] key.

The base screen of scan mode appears.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Select settings in the touch panel.

(1) Touch the [Address Entry] key.

(2) Touch the [E-mail] key.

Select addressee type.

To Cc

(3)

(3) Touch the [To] key.

A text entry screen will appear. Enter the e-mail address of the recipient and touch the [OK] key.

4 Press the [START] key.

Cancel scanning

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE

Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below.

The side to be scanned must be face up!

Scan

Mode Switch

Image

Settings

Send Settings

(1)

Scan Exposure

(4)

Auto

Exposure

200X200dpi

(2)

Resolution

Auto

When Fax/I-Fax address is included, exposure setting shared among Fax/ I-Fax/ Scanner mode is selected.

1 3

Original

Moiré Reduction

Auto

Manual

PDF

File Format

Special Modes

Prtd.Photo

(5)

(3)

Text/

(6)

Text

Printed

Photo

Address Book

Address Entry

Special Modes

File

Quick File

(7)

Text/Photo

Photo

Map

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Exposure] key.

(3) Read the displayed message and

touch the [OK] key.

(4) Touch the [Manual] key.

(5) Darken light colours with the

key.

5 levels are available for the exposure. Darken light originals with the key, and lighten dark originals with the key.

(6) Touch the [Text/Prtd. Photo] key.

(7) Touch the [OK] key.

3 Select the destination and then press

the [START] key.

Cancel scanning

CHANGING THE RESOLUTION

You can select the resolution as appropriate for the original type. This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution.

The side to be scanned must be face up!

Scan

Mode Switch

Image

Settings

Send Settings

(1)

Scan Resolution

Auto

Exposure

200X200dpi

Resolution

(2)

Auto

Original

100X100dpi

200X200dpi

300X300dpi

400X400dpi

600X600dpi

Special Modes

(3)

PDF

File Format

Address Book

Address Entry

Special Modes

File

Quick File

(4)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Resolution] key.

(3) Touch the [300X300dpi] key.

(4) Touch the [OK] key.

3 Select the destination and then press

the [START] key.

Cancel scanning

CHANGING THE FILE FORMAT

The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure for sending a scanned image in TIFF format is explained below.

The side to be scanned must be face up!

Scan

Mode Switch

Image

Settings

Send Settings

(1)

File Type Compression Mode

PDF

Encrypt PDF

Programmed

Specified Pages per File

Auto

Exposure

200X200dpi

Resolution

Auto

Original

Select a file format to apply it to all scan destinations.

TIFF

XPS

(4)

PDF

File Format

(2)

Special Modes

MH (G3)

MMR (G4)

(1-99)

None

(5)

(3)

Address Book

Address Entry

Special Modes

File

Quick File

(6)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select format settings in the touch

panel.

(1) Touch the [Image Settings] key.

(2) Touch the [File Format] key.

(3) Read the displayed message and

touch the [OK] key.

(4) Touch the [TIFF] key.

(5) Touch the [MMR(G4)] key.

This sets the compression to high. A higher compression ratio creates a smaller file size.

(6) Touch the [OK] key.

3 Select the destination and press the

[START] key.

If the file type is set to [Encrypt PDF], you will be prompted to enter a password when you start transmission.

Cancel scanning

STORING A DESTINATION

The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be retrieved quickly and easily. If you frequently send images to the same group of destinations, those destinations can be stored as a group. To store destinations for the other modes of the network scanner function, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in "5. SCANNER / INTERNET FAX" in the Operation Guide.

Storing an individual key

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Address Control

Direct Address / Program

F-Code Memory Box

(2)

Custom Index

System Settings

Direct Address / Program

SYSTEM SETTING

Default Settings

Address Control

Document Filing

(1)

Control

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Exit

1 Press the [SYSTEM SETTINGS] key.

2 Store the Scan to E-mail destination

in the touch panel.

(1) Touch the [Address Control] key.

(2) Touch the [Direct Address /

Program] key.

(3) Touch the [Individual] key.

Individual Group

(3)

Direct Address / Individual

(4)

E-mail

Search Number

Name

Initial

Address

(6)

0001

AAA AAA

(5)

Store

Program Amend/Delete

Direct SMTP

Index

(7)

(4) Select the [E-mail] checkbox so that

a checkmark appears.

Exit

FaxInternet Fax

1/2

(5) Touch the [Name] key.

A text entry screen appears. Enter the name of the destination.

(6) Touch the [Initial] key.

A text entry screen appears. Enter initials for the destination.

(7) Touch the [Index] key.

Direct Address / Individual

No.0001

Index

Select the custom index where you register this address.

Do you register this address at the [Frequent Use], too?

Yes

ExitNext

(8)

User 6User 5User 4User 3User 2User 1

Store the Scan to E-mail destination in the touch panel. (Continued)

(8) Touch the [OK] key.

Direct Address / Individual

E-mail FaxInternet Fax

Search Number

Name

Initial

(9)

Address

AAA AAA

xxx@xx.xxx.com

Registration is completed.

0001

Index

Direct SMTP

User 1

ExitNext

(10)

1/2

(9) Touch the [Address] key.

A text entry screen appears. Enter the E-mail address that you want to store.

(10) Touch the [Exit] key.

CONVENIENT TRANSMISSION METHODS

One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available.

One-touch key

A destination stored in a one-touch key can be retrieved by a simple touch of the key.

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Send

Auto

Resend

Address Book

Address Entry

(1)

Special Modes

File

Quick File

(1) Touch the [Address Book] key.

(2) Touch the key in which the desired

To Cc

AAA AAA

CCC CCC

EEE EEE

Freq. ABCD EFGHI JKLMN UVWXYZ etc.OPQRST

(2)

(3)

BBB BBB

DDD DDD

FFF FFF

1/1

Condition

Settings

Address Review

Global

Address Search

Sort Address

destination is stored.

(3) Touch the [To] key.

If an e-mail address is stored in the one-touch key, select [To] or [Cc] to specify the type of recipient after selecting the key.

Resending

The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Send

Auto

Resend

(1)

Address Book

Address Entry

Special Modes

File

Quick File

(1) Touch the [Resend] key.

No.01

No.03

No.05

No.07

AAA AAA

CCC CCC

EEE EEE

(2)

GGG GGG

No.02

No.04

No.06

No.08

BBB BBB

DDD DDD

FFF FFF

HHH HHH

Cancel

(2) Touch the key in which the desired

destination is stored.

The destinations that appear also include fax and Internet fax destinations.

Search number sending

When you store an individual key or a group key, a 4-digit* search number is assigned to the key. You can select a destination using the key and the 4-digit

3-digit when a hard drive is not installed.

To check a search number, print the appropriate list in the sending address list menu in the system settings.

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Send

Auto

(1)

Resend

Address Book

Address Entry

Special Modes

File

Quick File

search number.

(1) Touch the key.

Enter search number.(0001-1000)

Scan

Mode Switch

Image

Settings

Send Settings

(2)

Address Book

Address Entry

Special Modes

File

Quick File

(2) Enter the 4-digit

the numeric keys.

3-digit when a hard drive is not installed.

search number with

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)

The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single operation. If you frequently send images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key. The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those destinations is explained below.

The side to be scanned must be face up!

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

DDD DDD yyy@xx.xxx.com

AAA AAA

CCC CCC

EEE EEE

Freq. ABCD EFGHI JKLMN UVWXYZOPQRST etc.

Scan Send

(4)

(2)

Auto

BBB BBB

DDD DDD

FFF FFF

(3)

1/1

Resend

Address Book

Address Entry

(1)

Special Modes

File

Quick File

Next Address

Condition

Settings

Address Review

Global

(5)

Address Search

Sort Address

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Address Book] key.

(2) Touch the one-touch key in which

the desired destination is stored.

(3) Touch the one-touch keys of the

additional destinations to which you want to send the image.

(4) Touch the [To] key.

(5) Touch the [Address Review] key.

Address Review

001

AAA AAA

(6) Check the destinations and then

touch the [OK] key.

To delete a destination, touch the key of

002

DDD DDD

(6)

the destination that you wish to delete. A message will appear to confirm the

deletion. Touch the [Yes] key.

3 Press the [START] key.

Cancel scanning

SPECIAL SCAN MODES

The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "5. SCANNER / INTERNET FAX" in the Operation Guide.

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Send

Auto

Resend

Address Book

Address Entry

Special Modes

File

Quick File

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu varies depending on whether scan mode, Internet fax mode, or USB memory scan mode is selected. Touch the [Special Modes] key in the base screen to open the special modes menu. (You can also open the special modes menu by touching the [Special Modes] key that appears after the [Image Settings] key is touched.)

Scan mode

1st screen 2nd screen

Scan Special Modes

Program

Timer

3rd screen

Scan Special Modes

Verif.

Stamp

Erase

Dual Page

Scan

Card Shot

1/3

3/3

Scan Special Modes

Original

Job

Build

Count

Mixed Size

Original

File

Slow Scan

Mode

Quick File

2/3

When a special mode key encircled by is touched, the key is highlighted and the setting is completed. When any other special mode key is touched, a screen appears to let you select settings for that mode. The keys that appear vary by country and region and the peripheral devices that are installed.

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Erasing peripheral shadows on the image (Erase)" is explained here as an example.

The side to be scanned must be face up!

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Special Modes

Scan Send

Program

Timer

Auto

Erase

(2)

Dual Page

Scan

Card Shot

Resend

Address Book

Address Entry

Special Modes

File

(1)

Quick File

1/2

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Erase] key.

Special Modes

Erase

Edge

Erase

Edge+Centre

Erase

Edge

(4)(3)

(0~20) mm

OKCancel

(5)

(3) Touch the desired erase mode.

(4) Set the erasure width with the

keys.

(5) Touch the [OK] key.

3 Select the destination and press the

[START] key.

Cancel scanning

CONVENIENT SCANNER FUNCTIONS

Erasing peripheral shadows on the image (Erase)

Use this function to erase peripheral shadows that occur when scanning books and other thick originals.

Scan

Without erase

With erase

Scanning an original as two separate pages (Dual Page Scan)

Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages.

Scan

Scanning both sides of a card onto a single page (Card Shot)

Use this function to scan the front and back of a card as a single image.

Front

Scan

Back

Scanning many originals at once (Job Build)

Scan

Sending two pages as a single page (2in1)

Use this function to reduce two original pages to half their size and send them as a single page. This is a special function in Internet fax mode.

Scan

The machine also has these functions

For detailed information on each of these functions, see "SPECIAL MODES" and "INTERNET FAX RECEPTION FUNCTIONS" in "5. SCANNER / INTERNET FAX" in the Operation Guide.

• Sending an image at a specified time (Timer Transmission)

• Storing scan operations (Program)

• Scanning thin originals (Slow Scan Mode)

• Scanning originals of different sizes (Mixed Size Original)

• Checking the number of scanned original sheets before transmission (Original Count)

• Stamping scanned originals (Verification Stamp)

• Changing the print settings for the transaction report (Transaction Report)

• Forwarding a received Internet fax to a network address (Inbound Routing Settings)

* Does not appear when the printer expansion kit with hard drive is not installed.

Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions. The printer expansion kit with hard drive is required to use this function.

X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 90

X APPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

X SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 93

X PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 94

DOCUMENT FILING

The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Copy

Files that you want to store for later use

Store quickly and easily

Using Quick File, you can easily copy or send a document and store the document data on the hard drive at the same time.

Store and manage

When File is used, a user name and file name can be appended to the stored file. You can also select which folder the file is stored in, for easy file management.

Fax

Scan

Scan to HDDFileQuick File

Use Scan to HDD to store a document on the hard drive without performing printing or transmission. Like File, a user name, file name, and folder can be specified.

Main Folder / Custom FolderQuick File Folder

Files saved with Quick File are stored in this folder.

If a folder is not specified when a file is saved with File or Scan to HDD, the file is stored in the main folder. In addition to the main folder, files can be saved in custom folders. Custom folders are created in the system settings.

Stored files can be printed or transmitted whenever needed.

A file that has been stored using the printer driver cannot be transmitted.

The document filing function is convenient in these situations

In this situation...

You prepared copies of a many-page handout for a meeting, but the number of participants suddenly increases and you need to quickly prepare more copies of the handout.

In this situation...

Forms for daily or weekly reports are kept in the office, but they are often used up and you have to print more using the original file.

Document filing is convenient

Ready to scan for copy.

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

2-Sided Copy

Output

Plain

Special Modes

A4R B4 A3

File

Quick File

Document filing is convenient

It takes time to scan all of the pages of the handout. And the copy settings must be selected again. In this situation, there is no need to panic. Simply print the file that you stored using document filing. There is no need to scan the originals or select the copy settings again.

File Store

Scan to HDD

SearchHDD Status

File Retrieve

File

Folder

Quick File

Folder

External Data

Access

If you store the forms for daily or weekly reports together in a folder, users can obtain a form using the Web page or the operation panel of the machine.

Features that make the document filing function even more convenient

When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a user retrieves a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder. For information on setting up "My Folder", see "User Registration" in "7. SYSTEM SETTINGS" in the Operation Guide.

QUICKLY SAVING A JOB (Quick File)

As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function.

The side to be scanned must be face up!

Ready to scan for copy.

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Original

A4R

Scanned data is automatically stored in the quick file folder. Do not store confidential data to the folder.

Plain

(2)

2-Sided Copy

Output

Special Modes

File

Quick File

(1)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

Select settings in the same way as when making a regular copy.

(1) Touch the [Quick File] key.

(2) Touch the [OK] key.

3 Set the number of copies and then

press the [START] key.

The file is stored on the hard drive at the same time as the copy is made.

Correct sets

Cancel scanning

Cancel copying

APPENDING INFORMATION WHEN STORING A FILE (File)

As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name, user name, and folder can be specified when saving a file.

The side to be scanned must be face up!

Ready to scan for copy.

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

File Information

Confidential

User Name User Unknown

File Name

(2)

Stored to:

Copy_04042010_134050

Main Folder

Original

A4R

Password

Plain

2-Sided Copy

Output

Special Modes

File

Quick File

(1)

OKCancel

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

Select settings in the same way as when making a regular copy.

(1) Touch the [File] key.

(2) Touch the [User Name] key.

Select user name.

Name 1

Name 3

(3)

Name 5

Name 7

All ABCD EFGHI JKLMN OPQRST etc.UVWXYZ

File Information

Confidential

User Name Name 1

(5) (6)

File Name

Stored to:

Name 2

Name 4

Name 6

Name 8

Password

file-01

Main Folder

Cancel

ABC

(4)

(3) Touch the [Name 1] key.

(4) Touch the [OK] key.

User

(5) Touch the [File Name] key.

A text entry screen appears. Enter a file name.

(6) Touch the [Stored to:] key.

Select the folder.

User 1 User 2

User 3

User 5

User 7

All Folders

(7)

ABCD

EFGHI

User 4

User 6

User 8

JKLMN

Main Folder

UVWXYZ

OPQRST

(8)

1/2

Select settings in the touch panel. (Continued)

(7) Touch the [User 1] key.

(8) Touch the [OK] key.

File Information

Confidential

User Name Name 1

File Name

Stored to:

file-01

User 1

Password

Cancel

(9)

(9) Touch the [OK] key.

3 Set the number of copies and then

press the [START] key.

The file is stored on the hard drive at the same time as the copy is made.

Correct sets

Cancel scanning

Cancel copying

SAVING A DOCUMENT ONLY (Scan to HDD)

You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below.

DOCUMENT

FILING

File Store

Scan to HDD

The side to be scanned must be face up!

File Store

Scan to HDD

SearchHDD Status

File Retrieve

File

Folder

Quick File

Folder

External Data

Access

File Retrieve

File

Folder

Quick File

Folder

External Data

Access

1 Press the [DOCUMENT FILING] key.

The base screen of document filing mode appears.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Touch the [Scan to HDD] key.

Ready to scan to HDD. Press [Start] to scan original.

Auto

Exposure

600x600dpi

Resolution

Auto A4

Original

Back

Special Modes

File

Information

The Scan to HDD base screen appears. To specify a user name, file name, and folder, touch the [File Information] key.

4 Press the [START] key.

PRINTING A SAVED FILE

You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder.

File Store

Scan to HDD

Main Folder

File Name

file-02

file-03

Filter by Job

Job Settings

file-01

Select the job.

DOCUMENT

All Files

(3)

Move

FILING

Custom Folder

User Name

Name 1file-01

Name 2

(2)

Name 3

Name 1

Send

Delete

Property

Change

Detail

Date

04/04/2010

File Retrieve

File

Folder

Quick File

(1)

Folder

External Date

Access

Back

Multi-File Print

Cancel

B/W

1 Press the [DOCUMENT FILING] key.

2 Select the file in the touch panel and

print it.

(1) Touch the [File Folder] key.

When the [File Folder] key is touched, either the [Main Folder] or the [Custom Folder] will open, depending on which was used last.

(2) Touch the key of the file that you

wish to call up.

(3) Touch the [Print] key.

Job Settings / Print

file_01

Auto

Paper Select

Output

2-Sided

Special Modes

Number of Prints

(1~999)

Name 1

(4)

Cancel

Print and Delete the Data

Print and Save the Data

B/W

(4) Touch the [Print and Delete the

Data] key.

To delete the file after printing it, select [Print and Delete the Data]. To keep the file after printing it, touch the [Print and Save the Data] key.

System settings

The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide.

X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

X SYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . . . 98

SYSTEM SETTINGS

The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen. The procedure for opening the system settings screen and the items in the screen are explained below. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide.

Displaying the system settings screen

Press the [SYSTEM SETTINGS] key.

The system settings screen will appear. The keys that appear will vary depending on what peripheral devices are installed.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

SYSTEM SETTINGS

Default Settings

Address Control

Document Filing

Control

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

ExitAdmin Password

What you can do in the system settings

Settings Description

Total Count

Default Settings

List Print (User)

This displays the total number of pages printed by job type such as copy jobs and print jobs.

This lets you set the clock and change the software keyboard used for text entry.

This lets you print lists showing the machine status and settings.

Paper Tray Settings

Address Control

Fax Data Receive/Forward

Printer Condition Settings

Document Filing Control

USB-Device Check

This is used to set the type and size of paper used in each tray, and to store new paper types.

Destinations for the image send function can be stored in one-touch keys, and settings can be stored in program keys.

This is used to configure settings for receiving faxes and Internet faxes, and settings for forwarding received faxes and Internet faxes.

This is used to configure settings for printing without using the printer driver and settings for the printer function.

This is used to store, edit, and delete custom folders for the document filing function.

This is used to check the connection status of a USB device.

System settings (administrator)

The system settings (administrator)* are system settings that can only be configured by the administrator of the machine. To configure these settings, the administrator password must be entered. However, when user authentication is enabled, users who log in with certain user rights may be able to configure these settings without entering the administrator password. Check with your administrator. * Although the manuals for the machine indicate system settings that require administrator rights as "system

settings (administrator)", this is only for convenience in explaining the settings. The word "administrator" does not appear in the touch panel or elsewhere on the machine.

For the items of the system settings (administrator), see "7. SYSTEM SETTINGS" in the Operation Guide. (You can also refer to the "SYSTEM SETTINGS MENU" on the next page.)

SYSTEM SETTINGS MENU

System Settings

Entering Administrator's Password

Total Count

Default Settings

List Print (User)

Paper Tray Settings

Address Control

Fax Data Receive/Forward

Printer Condition Settings

Document Filing Control

USB-Device Check

User Control

Device CountJob Count

ClockDisplay Contrast

All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List

Tray Settings Paper Type Registration Auto Tray Switching

Direct Address/Program Custom IndexF-Code Memory Box

Fax Receive Settings

Printer Default Settings

PCL Settings

PostScript Settings

Modify User Information

User Authentication Setting

User Registration

Page Limit Group Registration

Actions when the Limit of Pages for Output Jobs

Authority Group Registration

Fax Data Forward Internet Fax Data Forward

Copies

Orientation

Default Paper Size

Default Output Tray

Default Paper Type

User Count Display

User Count Reset

User Information Print

The Number of User Name Displayed Setting

A Warning when Login Fails

Keyboard Select

Internet Fax Manual Reception

Disable Printing by Invalid User

Default Network Authentication

Server Setting

Automatically print stored jobs

after login

Display Usage Status after Login

Perform LDAP server access control.

Custom Size Registration (Bypass)

Disable Blank Page Print

Line Thickness

2-Sided Print

N-Up Print

Fit To Page

Output

Quick File

Energy Save

Operation Settings

Device Control

Copy Settings

Network Settings

Printer Settings

Toner Save in Printer Mode

Toner Save in Copy Mode

Keys Touch Sound

Auto Clear Setting

Message Time Setting

Display Language Setting

Original Size Detector Setting

Disabling of Document Feeder

Original Feeding Mode

Disabling of Duplex

Disabling of Large Capacity Cassette

Disabling of Optional Paper Drawer

Initial Status Settings

Exposure Adjustment

Rotation Copy Setting

Add or Change Extra Preset Ratios

Setting a Maximum Number of Copies

Initial Margin Shift Setting

IPv4 Settings

IPv6 Settings

Default Settings

Interface Settings

Auto Power Shut-Off

Auto Power Shut-Off Timer

Default Display Settings

Disabling of Job Priority Operation

Disabling of Bypass Printing

Key Operation Setting

Disabling of Tray Settings

Disabling of Finisher

Disabling of Offset

Disabling of Stapler

Saddle Stitch Position Adjust

Disabling of Punch

Erase Width Adjustment

Card Shot Settings

Automatic Saddle Stitch

Initial Tab Copy Setting

Disabling Deletion of Job Programs

Disabling of Bypass-Tray in Duplex Copy

Enable TCP/IP

Enable NetWare

Preheat Mode Setting

Disabling of Clock Adjustment

Disabling of Covers/Inserts Mode

Initial Original Count Setting

Set Keyboard Priority

Auto Paper Selection Setting

Auto Switching of Finisher Trays

Optimization of a Hard Disk

Tandem Connection Setting

Clear All Job Log Data

Fusing Control Settings

Disabling of Auto Paper Selection

Auto Selection Setting of Tray that is

Supplied the Paper

600dpiX600dpi Scanning Mode for

Document Feeder

Quick Scan from Document Glass

Enable EtherTalk

Enable NetBEUI

Prohibit Notice Page Printing

Prohibit Test Page Printing

A4/Letter Size Auto Change

Hexadecimal Dump Mode

I/O Timeout

Enable USB Port

Remote Operation Settings

Soft Keyboard Template Setting

Reset the NIC

Ping Command

Print Density Level

Bypass Tray Settings

Job Spool Queuing

USB Port Emulation Switching

Enable Network Port

Network Port Emulation Switching

Disabling of USB Memory Direct Print

Disabling of Network Folder Direct Print

Port Switching Method

Sharp MX-M453U, MX-M503U, MX-M363U User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual