Sharp MX-M453U, MX-M503U, MX-M363U User Manual
DIGITAL MULTIFUNCTIONAL SYSTEM
Quick Start Guide
Quick Start Guide
Quick Start Guide
MODEL:
MX-M363U
MX-M453U
MX-M503U
Before using the machine
Functions of the machine and
procedures for placing originals and
loading paper.
Copying
Using the copy function.
Printing
Using the printer function.
Faxing
Using the fax function.
Scanning
Using the scan function.
Document filing
Storing jobs as files on the hard
drive.
System settings
Configuring settings to make the
machine easier to use.
Keep this manual close at hand for reference
whenever needed.
Troubleshooting
Frequently asked questions and
how to clear paper misfeeds.
OPERATION MANUALS AND HOW TO USE THEM
3 printed manuals and a manual in PDF format are provided with the machine.
Printed manuals
To learn the parts of the machine and how to use them
To load paper
Before using the machine (page 7)
To make a copy
Copying (page 21)
To print a file
Printing (page 41)
Quick Start Guide
(this manual)
To send a fax
Faxing (page 53)
To send a scanned image
To use Internet fax
Scanning (page 71)
What is document filing?
What is it used for?
Document filing (page 87)
What are the system settings?
System settings (page 95)
Frequently asked questions and how to
clear paper misfeeds
Troubleshooting (page 101)
This manual provides
easy-to-understand
explanations of the functions of
the machine in a single
manual.
The explanations in this manual
focus on frequently used
functions. For special functions,
troubleshooting, and detailed
procedures for using the
machine, see the manuals in
PDF format.
Please read before
using the machine.
Safety Guide
Contains important safety information
and the specifications of the machine.
These manuals are combined for environmental protection.
Please read when the printer
expansion kit is installed.
Software Setup
Guide
Explains the procedures for installing the
printer driver and scanner driver.
Manuals in PDF format
Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide
in PDF format. The Operation Guide is on the CD-ROM that accompanies the machine.
The "MX-M363U/M453U/M503U
Operation Guide
For detailed
information
Series Operation Guide" CD-ROM
that accompanies the machine
contains the Operation Guide.
Convenient methods for using the Operation Guide
The first page contains a regular table of contents as well as an "I want to..." table of
contents.
"I want to..." lets you jump to an explanation based on what you want to do. For
example, "I use the copier function often, so I'd like to save paper".
Use either table of contents as appropriate based on what you want to know.
The contents of the Operation Guide are as follows:
BEFORE USING THE MACHINE
COPIER
PRINTER
FACSIMILE
* To view the Operation Guide in PDF format, Adobe® Reader® or Acrobat® Reader® of Adobe Systems
Incorporated is required. Adobe
http://www.adobe.com/
®
Reader® can be downloaded from the following URL:
SCANNER / INTERNET FAX
DOCUMENT FILING
SYSTEM SETTINGS
TROUBLESHOOTING
1
CHECKING THE IP ADDRESS
S
To check the IP address of the machine, print out the printer test page in the system settings.
SYSTEM
SETTING
System Settings
Total Count Default Settings
Paper Tray
Settings
Printer Condition
Settings
System Settings
List Print (User)
All Custom Setting List
Sending Address List
System Settings
Printer Test Page
NIC Page
Address Control
Document Filing
Printer Test Page
(2)
(3)
Control
Admin Password
List Print
(User)
Fax Data
(1)
Receive/Forward
USB-Device Check
Exit
OK
OK
1/2
2/2
1 Press the [SYSTEM SETTINGS] key.
2 Select the all custom setting list in
the touch panel.
(1) Touch the [List Print (User)] key.
(2) Touch the [Printer Test Page] key.
(3) Change the page with the key
and touch the [NIC Page] key.
The IP address is shown in the list that is
printed.
2
ACCESSING THE WEB SERVER IN THE
MACHINE
When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web
browser on your computer.
Opening the Web pages
Access the Web server in the machine to open
the Web pages.
Start a Web browser on a computer that is
connected to the same network as the machine
and enter the IP address of the machine.
Recommended Web browsers
®
Internet Explorer: 6.0 or higher (Windows
Netscape Navigator: 9 (Windows
Firefox: 2.0 or higher (Windows
Safari: 1.5 or higher (Macintosh)
The Web page will appear.
The machine settings may require that user
authentication be performed in order to open the Web
page. Please ask the administrator of the machine for
the password that is required for user authentication.
®
)
®
)
)
3
TABLE OF CONTENTS
CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Before using the machine
PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Copying
BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .28
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Printing
PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
4
Faxing
BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . .64
SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Scanning
NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .82
SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
5
Document filing
DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
System settings
SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96
SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98
Troubleshooting
FREQUENTLY ASKED QUESTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106
6
Before using the machine
Before using the machine
This section provides general information about the machine, including the
names and functions of the parts of the machine and its peripheral devices,
and the procedures for placing originals and loading paper.
X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8
X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12
X USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 13
X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 14
X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 15
7
PART NAMES AND FUNCTIONS
(1) (2) (3) (4)
(1) Automatic document feeder
This automatically feeds and scans multiple originals.
Both sides of 2-sided originals can be scanned at
once.
(2) Document feeder tray
Place the originals in this tray when using the
automatic document feeder.
(3) Operation panel
(4) Output tray (centre tray)
Copy jobs and print jobs are delivered to this tray.
(When a finisher or saddle stitch finisher is installed,
the output tray (centre tray) cannot be used.)
(5) Saddle Stitch Finisher*
This can be used to staple output. The machine is
also equipped with the staple function, which folds
paper and staples it at the centre, and the fold
function, which folds paper in half. A punch module
can be installed to punch holes in output.
(6) Finisher (large stacker)*
This can be used to staple output.
(8)(6) (7) (9) (11)
(7) Punch module*
(8) Tray 1 / Tray 2
(9) Tray 3 (when a stand/1 x 500 sheet paper drawer
(10) Tray 4 (when a stand/2 x 500 sheet paper drawer
(11) Tray 5 (when a large capacity tray is installed)*
(12) Finisher*
(10)(5)
This is used to punch holes in output.
Up to 500 sheets of paper (80 g/m
loaded in each tray.
or stand/2 x 500 sheet paper drawer is installed)*
This holds paper. Up to 500 sheets (80 g/m
of paper can be loaded.
is installed)*
This holds paper. Up to 500 sheets (80 g/m
of paper can be loaded.
Up to 3500 sheets (80 g/m2 (21 lbs.)) of paper can be
loaded. When a stand/1 x 500 sheet paper drawer is
installed, this is tray 4.
This can be used to staple output. A punch module
can be installed to punch holes in output.
(12)
2
(21 lbs.)) can be
2
(21 lbs.))
2
(21 lbs.))
* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE
MACHINE" in the Operation Guide.
Some options may not be available in some countries and regions.
8
(14) (15) (16) (17) (18)(13)
(13) Document glass
This is used to scan books and other originals that
cannot be scanned using the automatic document
feeder.
(14) Main power switch
This is used to power on the machine.
When using the fax or Internet fax functions, keep this
switch in the "on" position.
(15) Front cover
Open to replace a toner cartridge.
(16) Bypass tray
Special types of paper can be fed from the bypass
tray.
(17) Exit tray unit (right tray)*
When installed, output can be delivered to this tray.
(18) USB connector (type A)
This is used to connect a USB memory or other USB
device to the machine.
* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE
MACHINE" in the Operation Guide.
Some options may not be available in some countries and regions.
9
OPERATION PANEL
Ready to scan for copy.
Auto
Exposure
100%
Copy Ratio
Job Detail
Settings
2-Sided Copy
Original
0
Output
Special Modes
File
Quick File
2.
3.
4.
1.
Plain
A4R
B4
A3
A4
A4
A4
Touch panel
Messages and keys appear.
Operations are performed by directly
touching the keys with your fingers.
Function key
To use the Sharp OSA function, press this
key to switch to Sharp OSA mode.
Print mode indicators
READY indicator
Print data can be received when this indicator is lit.
DATA indicator
This blinks while print data is being received
and lights steadily while printing is taking
place.
DOCUMENT
FILING
IMAGE SEND
PRINT
READY
DATA
LINE
DATA
Mode select keys
Use these keys to change the mode displayed in the touch panel.
The indicator of the selected key lights up.
[DOCUMENT FILING] key
When you wish to print or send a file stored on the hard drive, press this
key to select document filing mode.
[IMAGE SEND] key
When you wish to use the scan or fax functions, press this key to select
network scanner / fax mode.
· LINE indicator
This lights up during transmission or reception in fax mode. The
indicator also lights up during transmission in scan mode.
· DATA indicator
When a received fax cannot be printed because of a problem such as
out of paper, the indicator blinks. The indicator lights steadily when
there is data that is waiting to be transmitted.
[COPY] key
When you wish to use the copy function, press this key to select copy
mode. You can hold down the [COPY] key to check the total page count
and how much toner remains.
10
COPY
JOB STATUS
SYSTEM
SETTINGS
[JOB STATUS] key
Press this key to view the job
status screen. You can check
the status of jobs and cancel
jobs in the job status screen.
[SYSTEM SETTINGS] key
Press this key to display the
system settings screen. The
system settings can be
adjusted to make the machine
easier to use, such as
configuring paper tray settings
and storing addresses.
Numeric keys
[CLEAR] key
Main power indicator
These are used to enter the number of
copies, fax numbers, and other numbers.
[LOGOUT] key ( )
When user authentication is enabled,
press this key to log out after using the
machine. When using the fax function,
this key can be pressed to send tone
signals on a pulse dial line.
[#/P] key ( )
Press this key to use a job program
when using the copier function. When
using the fax function, press this key to
dial using a program.
Press this key to return
settings such as the number
of copies to "0".
[START] key
Use this key to copy or scan an
original.
send a fax in fax mode.
This key is also used to
This indicator lights when the
main power is switched on.
[POWER] key
Use this key to turn the
machine power on and
off.
LOGOUT
[CLEAR ALL] key
Press this key to redo an operation from
the beginning.
All settings will be cleared and
operation will return to the initial state.
[STOP] key
Press this key to stop a copy job or scanning of
an original.
[POWER SAVE] key
Use this key to activate power save mode. The
[POWER SAVE] key blinks when the machine is in
power save mode. This key is also used to
deactivate power save mode.
11
USING THE TOUCH PANEL
The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the
touch keys are explained below.
Settings related to the
original are generally
grouped together on the
left side of the base
screen.
Ready to scan for copy.
Job Detail
Settings
Auto
Exposure
100%
Copy Ratio
This appears when one or more
special modes are selected.
Touch the icon to check what
modes are selected.
A4
Plain
A4
2-Sided Copy
Special Modes
Quick File
1.
2.
3.
4.
Original
A4
A4R
B4
A3
Output
File
0
This indicates that an original has
been placed in the automatic
document feeder.
The size of the original appears
A4
automatically.
Settings related to output are generally
grouped together on the top right side
of the base screen.
Advanced settings are grouped here.
You can have frequently used touch
keys displayed as shortcuts in this
position.
This shows the status of the paper trays on the machine.
check the paper size, paper type and amount of paper remaining.
You can
The currently selected tray is highlighted.
The job status screen normally appears behind the base screen of the currently selected mode. Only the left edge of
the job status screen appears, and this can be touched to bring the screen to the front.
Job Queue Sets / Progress Status
Copy 020 / 001 Copying
1
Copy 020 / 000 Waiting
2
Computer01 020 / 000 Waiting
3
4 002 / 000 Waiting
0312345678
1/1
Spool
Job Queue
Complete
Detail
Priority
Stop/Delete
Internet FaxFax JobScan toPrint Job
A selected job can be given priority and
run ahead of other jobs, or a job
waiting in the queue can be cancelled.
Jobs are displayed as a list of touch
keys. The job keys appear in the order
that they will be run. A job key can be
touched to select it.
Using general keys
Special Modes
Covers/Inserts
Book Copy Tab Copy Card Shot
Transparency
Inserts
OK
2/4
Multi Shot
(1)
System Settings
Auto Clear Setting
Set the time for auto clear.
(2)
Cancel Timer
60
(3)
(10~240)
sec.
OK
(1) When the displayed screen is one of two or more screens, use the keys to switch through the screens.
(2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled.
(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your
finger on the key. You can also directly touch a numeric value display key to change a number with the
numeric keys.
12
USER AUTHENTICATION
When user authentication is enabled in the system settings, you must log in before using the machine. User
authentication is initially disabled.
When you have finished using the machine, log out.
User authentication methods
There are two methods for performing user authentication: login by user number and login by login name and
password. Ask the administrator of the machine for the information that is required to log in.
For details on user authentication, see "USER AUTHENTICATION" in "1. BEFORE USING THE MACHINE" in
the Operation Guide.
Login by user number
Enter your user number.
OK
Admin Login
Login by login name and password*
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to:
* Does not appear when the printer expansion kit with hard drive is not installed.
Login Locally
OK
This method requires that you log in by entering your
user number (5 to 8 digits), which is stored in the
system settings of the machine.
This method requires that you log in by entering your
login name, password, and the login destination,
which are stored in the system settings of the
machine. Depending on how the machine
administrator has configured the system settings, an
e-mail address may also be used for authentication.
Logging out
When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.
How to log out
You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the
[LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT]
key ( ) functions as a numeric key at this time.
If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto
clear activates, logout automatically takes place.
13
PLACING ORIGINALS
The automatic document feeder can be used to automatically scan many originals at once. This saves you the
trouble of manually feeding each original.
For originals that cannot be scanned using the automatic document feeder, such as a book or a document with
notes attached, use the document glass.
Using the automatic document feeder
When using the automatic document feeder, place the originals in the document feeder tray.
Make sure an original has not been placed on the document glass.
Place the originals face up with the edges
aligned evenly.
Adjust the original guides
to the width of the originals.
The indicator line indicates approximately
how many originals can be placed. The placed
originals must not be higher than this line.
Using the document glass
Take care that your fingers are not pinched when closing the automatic document feeder.
After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original
will be copied black, causing excessive use of toner.
Place the original face down.
Align the top left corner of the
original with the tip of the
mark in the far left corner of the
glass.
Place the original
face down.
To place a thick original such as
a book, push up the far edge of
the automatic document feeder
and then close the automatic
document feeder slowly.
14
CHANGING PAPER IN A TRAY
Names of the trays
The names of the trays are shown below.
For the number of sheets of paper that can be loaded in each tray, see the following manuals:
• Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS"
• Safety Guide, "SPECIFICATIONS"
(1) Tray 1
(2) Tray 2
(3) Tray 3
(4) Tray 4
(5) Tray 5 (large capacity tray)
(6) Bypass tray
(1)
(2)
(3)
(4)
(6)
(5)
Print side face up or face down
Paper is loaded with the print side face up or face down depending on the paper type and tray.
Trays 1 to 4
Load the paper with the print side face up.
However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face down*.
Bypass tray and tray 5
Load the paper with the print side face down.
However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face up*.
* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face
up in trays 1 to 4; face down in the bypass tray and tray 5).
15
Loading paper in a tray
To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine
to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example,
the paper in tray 1 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper.
Gently pull out the paper tray.
If paper remains in the tray, remove it.
Move the two guides on the tray. For
example, move the guides from B4
(8-1/2" x 14") to A4 (8-1/2" x 11").
Do not load as shown below.
Insert the paper with the print side face
up.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Insert the paper and then gently push the
tray into the machine.
Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.
16
Changing the tray settings
S
2/3
When you change the paper in a tray, the tray settings in the system settings must also be changed.
System Settings
Total Count
Paper Tray
Settings
Printer Condition
(1)
Settings
System Settings
Paper Tray Settings
Tray Settings
Paper Type Registration
Auto Tray Switching
System Settings
Paper Tray Settings
Tray 1
Print Copy Fax
SYSTEM
SETTING
Default Settings
Address Control
Document Filing
Control
(2)
Type / Size
Plain / Auto-AB
(3)
I-Fax
Doc.
Filing
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Fixed Paper Side
Disable Duplex
Disable Staple
Disable Punch
Exit
OK
OK
1 Press the [SYSTEM SETTINGS] key.
2 Configure the tray settings in the
touch panel.
Some of the settings only appear when you
have administrator rights.
(1) Touch the [Paper Tray Settings]
key.
(2) Touch the [Tray Settings] key.
(3) Touch the [Tray 1] key.
1/6
System Settings
Tray 1 Type/Size Setting
Select the paper type.
Plain
Pre-Punched
Heavy Paper
System Settings
Tray 1 Type/Size Setting
Type Size
Recycled
Pre-Printed
Colour
Auto-Inch
Auto-AB
(5)
Recycled
Letter Head
(4)
1
11x17,8 x14,8 x11
1
8 x11R,7 x10 R
2
A3,A4,A4R,B4,B5
B5R,216x330(8 x13)
1
2
2
1
1
4
2
1
2
Cancel
OKType
(6)
Manual
1/2
1/3
2/3
(4) Touch the [Recycled] key.
(5) Touch the [Auto-AB] key.
For more information, see "Paper Tray
Settings" in "7. SYSTEM SETTINGS" in
the Operation Guide.
(6) Touch the [OK] key.
The above steps change the paper
settings for tray 1 to A4 (8-1/2" x 11")
recycled paper.
17
Loading paper in other trays
Bypass tray
When loading A3W, A3 or B4 size paper, pull out
the tray extension.
The maximum number of sheets that can be loaded
in the bypass tray is approximately 100 for plain
paper and approximately 20 for envelopes.
Example: Loading an envelope
The side to be
copied on must
be face down!
Place paper that is A5 (7-1/4" x 10-1/2") or smaller
in the horizontal orientation.
Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.
For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE
USING THE MACHINE" in the Operation Guide.
Only the address side of envelopes can be printed on.
Place envelopes with the address side face down.
18
Large capacity tray
The paper size of tray 5 can only be changed by a service technician.
Gently pull out the paper tray.
Insert the paper with the print side face
down.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Insert the paper and then gently push the
tray into the machine.
Do not load as shown below.
Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.
19
Copying
Copying
This section explains the basic procedures for using the copier function.
This section also introduces the various types of copying that can be
performed using the special modes.
X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 22
X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
X 2-SIDED COPYING (Automatic Document Feeder) . . 24
X COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . 25
X SELECTING THE EXPOSURE AND IMAGE TYPE . . . 27
X FITTING THE COPY IMAGE TO THE PAPER
(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 28
X ENLARGEMENT/REDUCTION (Preset Ratios /
Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 30
X STORING COPY OPERATIONS (Job Programs) . . . . 31
X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 34
X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 35
21
BASE SCREEN OF COPY MODE
Press the [COPY] key in the Operation panel to open the base screen of copy mode.
Select copy settings in the base screen.
(4)
(5)
(6)
(7)
Ready to scan for copy.
(1)
(2)
(3)
Job Detail
Settings
Auto
Exposure
100%
Copy Ratio
(1) [Job Detail Settings] key
Touch this key to select original settings, paper
settings, and special modes.
(2) [Exposure] key
This shows the current copy exposure and exposure
mode settings. Touch this key to change the
exposure or exposure mode setting.
(3) [Copy Ratio] key
This shows the current copy ratio. Touch this key to
adjust the copy ratio.
(4) Output display
When one or more output functions such as sort,
group, staple sort, or saddle stitch have been
selected, this shows the icons of the selected
functions.
(5) Original feed display
This appears when an original is inserted in the
automatic document feeder.
(6) Original size display
This shows the size of the original.
When the original size is set manually, the display
shows "Manual". When an original is not placed,
nothing appears.
1.
2.
3.
4.
Original
A4
A4R
B4
A3
A4
Plain
A4
5.
Heavy
A4
2-Sided Copy
Special Modes
Quick File
(7) Paper select display
This shows the size of paper loaded in each tray and
the amount of paper remaining .
The selected tray is highlighted.
For the bypass tray, the paper type appears above
the paper size.
(8) Number of copies display
This shows the number of copies set.
(9) [2-Sided Copy] key
Touch this key to select the 2-sided copying function.
(10) [Output] key
Touch this to select an output function such as sort,
group, offset, staple sort, saddle stitch, punch, or fold.
(11) Customized keys
The keys that appear here can be changed to show
settings or functions that you prefer.
(12) [Heavy] display
This appears when one of trays 1 to 4 is selected and
the paper type set for that tray is "Heavy 1".
Output
File
0
(8)
(9)
(10)
(11)
(12)
22
MAKING COPIES
This is the most basic procedure for making copies.
COPY
Ready to scan for copy.
Job Detail
Settings
Auto
Exposure
100%
Copy Ratio
1.
A4
2.
A4R
3.
B4
4.
A3
The side to be scanned must be face up!
Plain
A4
0
2-Sided Copy
Output
Special Modes
File
Quick File
1-sided original
1-sided copy
1 Press the [COPY] key.
The base screen of copy mode appears.
2 Place the originals.
When using the document glass, place the
original with the side to be scanned face down.
3 Set the number of copies and then
press the [START] key.
Correct sets
Cancel scanning
Cancel copying
23
2-SIDED COPYING
(Automatic Document Feeder)
You can use the automatic document feeder to make automatic
2-sided copies without the bother of manually turning the originals over
and re-inserting them.
This section explains how to copy 1-sided originals onto both sides of
the paper.
1-sided original
2-sided copy
The side to be scanned must be face up!
Ready to scan for copy.
1.
2.
3.
4.
Original
A4
A4R
B4
A3
Job Detail
Settings
Auto
Exposure
100%
Copy Ratio
2-Sided Copy
(2)
A4
Plain
A4
0
2-Sided Copy
Output
(1)
Special Modes
File
Quick File
OK
(3)
Binding
Change
1 Place the originals.
2 Select settings in the touch panel.
(1) Touch the [2-Sided Copy] key.
(2) Touch the [1-Sided to 2-Sided] key.
(3) Touch the [OK] key.
24
3 Set the number of copies and then
press the [START] key.
Correct sets
Cancel scanning
Cancel copying
COPYING ON SPECIAL PAPER
Plain
A4
(Bypass Copy)
Use the bypass tray to copy on special media such as heavy paper,
envelopes, and tab paper.
This section explains how to load A4 heavy paper in the bypass tray.
The side to be scanned must be face up!
The side to be
copied on must
be face down!
1
Job Detail
Settings
(1)
Auto
Exposure
100%
Copy Ratio
Auto
Original Paper Select
/
Auto A4
8 x11
2
(2)
Special Modes
2-Sided Copy
Output
Special Modes
File
Quick File
Original
Copy on heavy paper
1 Place the originals.
When using the document glass, place the
original with the side to be scanned face down.
2 Insert paper in the bypass tray.
3 Select settings in the touch panel.
(1) Touch the [Job Detail Settings] key.
(2) Touch the [Paper Select] key.
Paper Select
A4
1.
2.
A4R
3.
B4
A3
4.
Copy Mode
Bypass Tray Type/Size Setting
Select the paper type.
Plain Pre-Printed
Pre-Punched Colour
Heavy Paper
Plain
Plain
Plain
Plain
Transparency
(4)
A4
Recycled
Thin Paper
Plain
(3)
Letter Head
EnvelopeTab Paper
Labels
OK
Cancel
(3) Touch the paper type key of the
bypass tray.
Here the [Plain] key has been touched.
(4) Touch the [Heavy Paper] key.
1/2
1/3
25
Copy Mode
Bypass Tray Type/Size Setting
Type
Heavy Paper
Auto-Inch
Auto-AB
Custom Size
(5)
Size
1
12x18,11x17,8 x14
1
/
8 x11,8 x11R,5 x8 R
2
1
/
7 x10 R,A3,A4,B4,B5
4
A3W,A3,A4,A4R,A5R,B4
B5,B5R,216x330(8 x13)
11x17,8 x11
X420 Y297
/
2
1
1
1
/
/
2
1
/
2
1
/
2
/
2
2
1
/
2
(6)
Manual
Select settings in the touch panel.
(Continued)
OKType
(5) Touch the [Auto-AB] key.
(6) Touch the [OK] key.
2/3
Paper Select
1.
A4
2.
A4R
3.
B4
4.
A3
Plain
Plain
Plain
Plain
Selecting a tray
Ready to scan for copy.
Full colour
Colour mode
Auto
Exposure
100%
Copy Ratio
1.
A4
2.
A4R
3.
B4
4.
A3
A4
Heavy paper
Pre-Printed
(7)
Plain
A4
5.
A4
OK
(8)
0
2-sided Copy
Output
Special Modes
File
Quick File
(7) Touch the bypass tray key.
(8) Touch the [OK] key.
4 Set the number of copies and then
press the [START] key.
Correct sets
Cancel scanning
To select paper, touch the [Paper Select] key or the
image of the machine in the base screen of copy
mode.
Cancel copying
Paper Select
(A)
26
(B)
1.
A4
2.
A4R
3.
B4
4.
A3
Plain
Plain
Plain
Plain
A4
Plain
5.A4
Plain
OK
(C)
(D)
Touch a key to select a tray.
(A) Touch to select one of trays 1 to 4.
(B) Touch to select the bypass tray.
(C) Touch to set the type of paper in the bypass tray.
(D) Touch to select tray 5 (large capacity tray).
SELECTING THE EXPOSURE AND IMAGE
TYPE
You can specify the original image type to obtain a clearer copy.
The example of making a copy of a map is explained below.
The side to be scanned must be face up!
Ready to scan for copy.
Job Detail
Settings
Auto
Exposure
(1)
100%
Copy Ratio
Exposure
Manual
531
Original
1.
A4
2.
A4R
3.
B4
4.
A3
Auto
Text/
Prtd.Photo
Printed
Photo
A4
Plain
A4
Text/Photo
2-Sided Copy
Output
Special Modes
File
Quick File
Text
Photo
OK
1/2
(2)
Light original
Exposure adjustment
1 Place the originals.
When using the document glass, place the
original with the side to be scanned face down.
0
2 Select exposure settings in the touch
panel.
(1) Touch the [Exposure] key.
(2) Use the keys to switch through
the screens.
(3) Touch the [Map] key.
Exposure
Manual
Manual
(4) Darken the exposure with the
OK
(5)
Map
(4)
531
(3)
Scan
Resolution
2/2
key.
Nine levels are available for the exposure.
Darken the exposure with the key,
and lighten the exposure with the key.
(5) Touch the [OK] key.
3 Set the number of copies and then
press the [START] key.
Correct sets
Cancel scanning
Cancel copying
27
FITTING THE COPY IMAGE TO THE
1
/
2
2-Sided Copy
Output
Special Modes
File
Quick File
Auto
Exposure
100%
Copy Ratio
Job Detail
Settings
A4
Plain
PAPER (Automatic Ratio Selection)
You can copy an original onto any size of paper using automatic
enlargement/reduction.
This section explains how to copy an A4 original onto A3 paper.
The side to be scanned must be face up!
(1)
Paper Select
A4
1.
A4R
2.
B4
3.
A3
4.
Auto
Original Paper Select
Auto Auto A4
Special Modes
Plain
Plain
Plain
Plain
(2)
(3)
Ready to scan for copy.
1.
2.
3.
4.
Original
A4
A4R
B4
A3
Job Detail
Settings
Auto
(5)
Exposure
100%
Copy Ratio
(6)
Auto
Image
A4
Plain
A4R
Plain
A4
OK
(4)
0
2-Sided Copy
Output
Special Modes
File
Quick File
A4
A3
1 Place the originals.
When using the document glass, place the
original with the side to be scanned face down.
2 Select automatic ratio selection in
the touch panel.
(1) Touch the [Job Detail Settings] key.
(2) Touch the [Paper Select] key.
(3) Touch the tray that has the desired
paper size.
(4) Touch the [OK] key.
(5) Touch the [Job Detail Settings] key
to close the job detail settings
screen.
(6) Touch the [Auto Image] key.
28
3 Set the number of copies and then
press the [START] key.
Correct sets
Cancel scanning
Cancel copying
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