MODEL:
DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM
Software Setup GuideSoftware Setup GuideSoftware Setup Guide
MX-2300N
MX-2700N
Keep this manual close at hand for reference
whenever needed.
Thank you for purchasing this product. This manual explains how to install and configure the software that allows the
machine to be used as a printer or scanner for a computer.
This manual also explains how to install the printer drivers and software that are used when the expansion kits are
installed, and how to install the scanner driver.
If the software is not installed correctly or you need to remove the software, see "INSTALLATION" in the separate
"Troubleshooting" manual.
Please note
• The explanations in this manual assume that you have a working knowledge of your Windows or Macintosh computer.
• For information on your operating system, please refer to your operating system manual or the online Help function.
®
• The explanations of screens and procedures in this manual are primarily for Windows
Mac OS X v10.3.9 in Macintosh environments. The screens may vary depending on the version of the operating system.
• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest authorised service representative.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest authorised service representative.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
XP in Windows® environments, and
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed.
To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
SOFTWARE LICENSE
The SOFTWARE LICENSE will appear when you install the software from the CD-ROM. By using all or any portion of the
software on the CD-ROM or in the machine, you are agreeing to be bound by the terms of the SOFTWARE LICENSE.
TABLE OF CONTENTS
BEFORE INSTALLING THE
1
SOFTWARE
CD-ROMS AND SOFTWARE. . . . . . . . . . . . . . . . . . . . 2
• SOFTWARE CD-ROM . . . . . . . . . . . . . . . . . . . . . . 2
• OTHER CD-ROMS . . . . . . . . . . . . . . . . . . . . . . . . . 4
VERIFYING SYSTEM REQUIREMENTS . . . . . . . . . . . 5
• HARDWARE AND SOFTWARE
REQUIREMENTS. . . . . . . . . . . . . . . . . . . . . . . . . . 5
• DRIVER REQUIREMENTS . . . . . . . . . . . . . . . . . . 6
CONNECTING THE MACHINE . . . . . . . . . . . . . . . . . . 7
• CONNECTING TO A NETWORK. . . . . . . . . . . . . . 7
• CONNECTING THE MACHINE WITH A USB
CABLE (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . 7
SETUP IN A WINDOWS
2
ENVIRONMENT
INSTALLING THE PRINTER DRIVER / PC-FAX
DRIVER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
• WHEN THE MACHINE IS CONNECTED TO A
NETWORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
• WHEN THE MACHINE WILL BE
CONNECTED WITH A USB CABLE . . . . . . . . . . 15
• USING THE MACHINE AS A SHARED
PRINTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
• USING THE STANDARD WINDOWS PS
PRINTER DRIVER (Windows 98/Me/NT 4.0) . . . 22
• CONFIGURING THE PRINTER DRIVER FOR
THE OPTIONS INSTALLED ON THE
MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
INSTALLING THE PRINTER STATUS MONITOR . . 26
SETUP IN A MACINTOSH
3
ENVIRONMENT
MAC OS X (v10.3.3 TO 10.4) . . . . . . . . . . . . . . . . . . . 30
MAC OS X (v10.2.8) . . . . . . . . . . . . . . . . . . . . . . . . . . 33
MAC OS X (v10.1.5) . . . . . . . . . . . . . . . . . . . . . . . . . . 36
MAC OS 9.0 TO 9.2.2 . . . . . . . . . . . . . . . . . . . . . . . . . 38
USEFUL INFORMATION
4
INSTALLING THE PS DISPLAY FONTS . . . . . . . . . . 40
• WINDOWS ENVIRONMENT . . . . . . . . . . . . . . . . 40
• MACINTOSH ENVIRONMENT (Mac OS 9.0 to
9.2.2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
CHANGING THE PORT . . . . . . . . . . . . . . . . . . . . . . . 42
• CHECKING THE IP ADDRESS OF THE
MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
INSTALLING THE SCANNER DRIVER . . . . . . . . . . . 28
1
BEFORE INSTALLING THE
1
This chapter describes the software programs that allow you to use the printer and scanner functions of the machine,
the CD-ROMs that contain the software, and the pages where the installation procedures can be found.
SOFTWARE
CD-ROMS AND SOFTWARE
The software that can be used with the machine is on the CD-ROMs that accompany the machine and the expansion kits.
Before installing the software, make sure that your computer and the machine meet the system requirements described
in "VERIFYING SYSTEM REQUIREMENTS" (page 5).
SOFTWARE CD-ROM
The "Software CD-ROM" contains the printer driver and other software. The "Software CD-ROM" consists of 2 discs.
Disc 1
Software for Windows
• Printer driver
These allow the machine to be used as a printer.
• PCL6 and PCL5c printer driver
The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended
that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6
printer driver, use the PCL5c printer driver.
• PS printer driver
The PS printer driver supports the PostScript 3 page description language developed by Adobe Systems
Incorporated.
• PPD driver
The PPD driver enables the machine to use the standard Windows PS printer driver.
☞ WHEN THE MACHINE IS CONNECTED TO A NETWORK (page 8)
☞ WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 15)
• Printer Status Monitor (can only be used when the machine is connected to a network)
This allows you to monitor the status of the machine on your computer screen.
☞ INSTALLING THE PRINTER STATUS MONITOR (page 26)
2
CD-ROMS AND SOFTWARE
Disc 2
Software for Windows
• PC-Fax driver
This enables you to send a file from your computer as a fax using the same procedure as when printing the file.
(When the fax option is installed.)
Even if the fax function is not installed, the PC-Fax driver can be updated using the CD-ROM in the Internet fax
expansion kit to enable you to send a file from your computer as an Internet fax in the same way as you print a file.
☞ INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 8)
The following software can be used only when the machine is connected to a network.
• Scanner driver (TWAIN driver)
This allows you to use the scanner function of the machine from a TWAIN-compliant software application.
☞ INSTALLING THE SCANNER DRIVER (page 28)
• Printer Administration Utility
This allows the administrator to monitor the machine and configure machine settings from a computer. To install
and use the Printer Administration Utility, see the Readme file and the manual in PDF format on the "Software
CD-ROM" (Disc 2). The Readme file and manual are in the following folder on the CD-ROM. (Substitute the
letter of your CD-ROM drive for "R" in the following path.)
R:\Sadmin\Documents\English
Software for Macintosh
• PPD file
This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer.
The PS3 expansion kit is required to use the machine in a Macintosh environment.
☞ MAC OS X (v10.3.3 TO 10.4) (page 30)
☞ MAC OS X (v10.2.8) (page 33)
☞ MAC OS X (v10.1.5) (page 36)
☞ MAC OS 9.0 TO 9.2.2 (page 38)
In a Macintosh environment, the PS3 expansion kit can be installed to use the machine as a network printer.
The scanner driver and PC-Fax driver cannot be used on the Macintosh.
3
CD-ROMS AND SOFTWARE
OTHER CD-ROMS
X "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit
(for Windows/Macintosh)
This contains the display fonts that are used with the PS printer driver.
(Install the PS printer driver and Macintosh PPD file from the "Software CD-ROM".)
☞ INSTALLING THE PS DISPLAY FONTS (page 40)
X "PRINTER UTILITIES" CD-ROM that accompanies the Internet fax
expansion kit (for Windows)
This CD-ROM is used to update the PC-Fax driver on the "Software CD-ROM" so that it can be used to send
Internet faxes (PC-I-Fax function).
If you wish to use the PC-I-Fax function, first install the PC-Fax driver from the "Software CD-ROM" and then run the
installer on this CD-ROM. If the PC-Fax driver is already installed, run only the installer. (There is no need to reinstall
the PC-Fax driver.)
☞ INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 8)
X "Sharpdesk/Network Scanner Utilities" CD-ROM (for Windows)
This contains software that helps you get the most out of the images that you scan on the machine. The software
includes "Sharpdesk", a desktop document management application that enables integrated management of
scanned images and files created using a variety of applications.
To use the "Scan to Desktop" scanner function, the "Network Scanner Tool" must be installed from the CD-ROM. To
install and use the software on the CD-ROM, see the accompanying "Sharpdesk Installation Guide".
4
VERIFYING SYSTEM REQUIREMENTS
HARDWARE AND SOFTWARE REQUIREMENTS
Before installing the software described in this manual, make sure that your computer satisfies the following requirements.
Windows Macintosh*
Operating system
Computer type IBM PC/AT compatible computer
Display 800 x 600 dots (SVGA), 256 colours (or higher)
Other hardware requirements
*1 Printing is not possible in MS-DOS mode.
*2 USB is not supported. The scanner driver cannot be installed.
*3 The machine's USB 2.0 port will transfer data at the speed specified by the USB2.0 (Hi-Speed) standard only if the
Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP
that Microsoft provides through "Windows Update" is installed.
*4 Compatible with models preinstalled with Windows 98, Windows Me, Windows 2000 Professional, Windows XP
Professional, Windows XP Home Edition, Windows 2000 Server, or Windows Server 2003, and which are equipped
standard with a USB interface.
*5 Cannot be used when the machine is connected with a USB cable. The PC-Fax driver and scanner driver cannot be used.
Administrator's rights are required to install the software in Windows NT 4.0/2000/XP/Server 2003.
*1
Windows 98, Windows Me,
Windows NT Workstation 4.0 (Service Pack 5 or later)*2,
Windows 2000 Professional, Windows XP Professional,
Windows XP Home Edition, Windows 2000 Server,
Windows Server 2003
Equipped with a 10Base-T/100Base-TX LAN board or
equipped standard with a USB 2.0*3/1.1*4 port.
An environment that allows any of the above operating
systems to fully operate.
Mac OS 9.0 to 9.2.2,
Mac OS X v10.1.5,
Mac OS X v10.2.8,
Mac OS X v10.3.3 to 10.4
An environment in which any
of the operating systems
listed above can fully operate.
5
5
VERIFYING SYSTEM REQUIREMENTS
DRIVER REQUIREMENTS
The following requirements must be met to use the drivers described in this manual.
PS printer driver,
PPD driver
PC-Fax driver*
Scanner driver
Macintosh PPD file
* To use the PC-Fax driver, Internet Explorer 4.0 or later must be installed on your computer.
The PS3 expansion kit is required.
This can only be used when the facsimile expansion kit is installed.
When the Internet fax expansion kit is installed, the PC-Fax driver can be updated using the
"PRINTER UTILITIES" CD-ROM to enable the driver to be used as a PC-I-Fax driver. (In this
case, the driver can be used without the facsimile expansion kit.)
This can only be used when the machine is connected to a network. (This cannot be used when
the machine is connected by a USB cable.)
This can be used when the PS3 expansion kit is installed and the machine is connected to a
network. (This cannot be used when the machine is connected by a USB cable.)
6
CONNECTING THE MACHINE
CONNECTING TO A NETWORK
To connect the machine to a network, connect the LAN cable to the machine's network connector. Use a shielded LAN
cable.
After connecting the machine to a network, be sure to configure the IP address and other network settings before
installing the software. (The factory default setting for the IP address is to receive the IP address automatically when the
machine is used in a DHCP environment.)
Network settings can be configured using "Network Settings" in the system settings (administrator) on the machine.
• If the machine is used in a DHCP environment, the IP address of the machine may change. If this happens, printing will not
be possible. This problem can be avoided by using a WINS server or by assigning a permanent IP address to the machine.
• This manual explains how to set up the software in a Windows network environment and in a Macintosh network
environment.
CONNECTING THE MACHINE WITH A USB CABLE (Windows)
The machine can be connected to a computer using a USB cable if the computer is a Windows computer. (The USB
interface on the machine cannot be used in a Macintosh environment.)
The machine and computer should be connected while the printer driver is being installed. If a USB cable is connected
before the printer driver is installed, the printer driver will not be installed correctly. For the procedure for connecting a
USB cable, see "WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE" (page 15).
7
SETUP IN A WINDOWS
2
This section explains how to install the software and configure settings so that the printer and scanner function of the
machine can be used with a Windows computer.
ENVIRONMENT
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
To install the printer driver or the PC-Fax driver, follow the appropriate procedure in this section depending on whether
the machine is connected to a network or connected by USB cable.
☞ WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 15)
WHEN THE MACHINE IS CONNECTED TO A NETWORK
This section explains how to install the printer driver and the PC-Fax driver when the machine is connected to a
Windows network (TCP/IP network).
TCP/IP network (Local area network)
Printing using LPR protocol
Windows computer connected to the
same network as the machine
Supported operating systems: Windows 98/Me/NT 4.0
* Administrator's rights are required to install the software.
• The PS3 expansion kit is required to use the PS printer driver or the PPD driver.
• To install the PPD driver when Windows 98/Me/NT 4.0 is used, see "USING THE STANDARD WINDOWS PS PRINTER
DRIVER (Windows 98/Me/NT 4.0)" (page 22) and install the driver using the Add Printer Wizard.
• To use the machine as a network printer in Windows NT 4.0, "TCP/IP Protocol" must be installed on your computer. If this
is not installed, see Windows NT 4.0 Help to install "TCP/IP Protocol".
• To print to the machine over the Internet using the IPP function when the machine is installed in a remote
location, or to print using the SSL (encrypted communication) function, see "Printing using the IPP function and
the SSL function" (page 12) and install the printer driver or the PC-Fax driver.
• The installation procedure in this section is for both the printer driver and the PC-Fax driver, although the explanations are
centred on the printer driver.
*
/2000*/XP*/Server 2003
*
8
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
Insert the "Software CD-ROM" into your
1
computer's CD-ROM drive.
• If you are installing the printer driver, insert the
"Software CD-ROM" that shows "Disc 1" on the front of
the CD-ROM.
• If you are installing the PC-Fax driver, insert the
"Software CD-ROM" that shows "Disc 2" on the front of
the CD-ROM.
Click the [start] button, click [My
2
Computer] ( ), and then double-click
the [CD-ROM] icon ( ).
In Windows 98/Me/NT 4.0/2000, double-click [My
Computer] and then double-click the [CD-ROM] icon.
Double-click the [Setup] icon ( ).
3
The "SOFTWARE LICENSE" window
4
will appear. Make sure that you
understand the contents of the license
agreement and then click the [Yes]
button.
Click the [Printer Driver] button.
6
• To install the PC-Fax driver, click the [PC-Fax Driver]
button.
• To view information on the software, click the [Display
Readme] button.
Click the [Next] button.
7
Click the [Standard installation] button.
8
You can show the "SOFTWARE LICENSE" in a
different language by selecting the desired language
from the language menu. To install the software in the
selected language, continue the installation with that
language selected.
Read the message in the "Welcome"
5
window and then click the [Next]
button.
When [Custom installation] is selected, you can change
any of the items below. When [Standard installation] is
selected, the installation will take place as indicated below.
• Machine connection method: LPR Direct Print
• Set as default printer: Yes (excluding the PC-Fax
driver)
• Printer driver name: Cannot be changed
• PCL printer display fonts: Installed
If you selected [Custom installation], select [LPR
Direct Print] and click the [Next] button.
If you selected other than [LPR Direct Print], see the
following pages:
• IPP: page 12 • Shared printer: page 20
• Connected to this computer: page 15
9
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
Printers connected to the network are
9
detected. Select the machine and click
the [Next] button.
• If the machine is not found, make sure that the
machine is powered on and that the machine is
connected to the network, and then click the
[Re-search] button.
• You can also click the [Specify condition] button and
search for the machine by entering the machine's
name (host name) or IP address.
A confirmation window appears. Check
10
the contents and then click the [Next]
button.
When the printer driver selection window
11
appears, select the printer driver to be
installed and click the [Next] button.
Click the checkbox of the printer driver to be installed so
that a checkmark ( ) appears.
When you are asked whether or not you
12
want the printer to be your default
printer, make a selection and click the
[Next] button.
If you are installing multiple drivers, select the printer
driver to be used as the default printer.
If you do not wish to set one of the printer drivers as the
default printer, select [No].
If you clicked the [Custom installation] button in step 8,
the following windows will appear.
• Printer name window
If you wish to change the printer name, enter the
desired name and click the [Next] button.
• Window confirming installation of the display
fonts
To install the display fonts for the PCL printer driver,
select [Yes] and click the [Next] button.
• When the PC-Fax driver is being installed, this
screen does not appear. Go to the next step.
• If you are not installing the PCL printer driver (you
are installing the PS printer driver or the PPD
driver), select [No] and click the [Next] button.
Follow the on-screen instructions.
13
Read the message in the window that appears and click
the [Next] button.
Installation begins.
If you are using Windows 2000/XP/Server 2003
If a warning message regarding the Windows logo test
or digital signature appears, be sure to click the
[Continue Anyway] or [Yes] button.
10
• When the PC-Fax driver is being installed, this
screen does not appear. Go to the next step.
• The PS3 expansion kit is required to use the PS
printer driver.
• The [PPD] checkbox only appears if you are using
Windows 2000/XP/Server 2003.
When the installation completed screen
14
appears, click the [OK] button.
Click the [Close] button in the window
15
of step 6.
After the installation, a message prompting you to
restart your computer may appear. If this message
appears, click the [Yes] button to restart your
computer.
This completes the installation.
• After installation, see "CONFIGURING THE PRINTER
DRIVER FOR THE OPTIONS INSTALLED ON THE
MACHINE" (page 23) to configure the printer driver
settings.
• If you installed the PS printer driver or the PPD driver,
the PS display fonts can be installed from the
"PRINTER UTILITIES" CD-ROM that accompanies
the PS3 expansion kit. See "INSTALLING THE PS
DISPLAY FONTS" (page 40).
• If you are using the machine as a print server (with the
machine configured as a shared printer), see "USING
THE MACHINE AS A SHARED PRINTER" (page 20)
to install the printer driver on each of the client
computers.
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
11
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
X Printing using the IPP function and the SSL function
The IPP function can be used to print to the machine over a network using HTTP protocol.
When the machine is in a remote location, this function can be used in place of the fax function to print a higher quality
image than a fax. The IPP function can also be used in combination with the SSL (encrypted communication) function to
encrypt the print data. This enables secure printing with no concern that the data will be leaked to others.
To use the SSL function, configure the "SSL Settings" in the system settings (administrator) of the machine. To configure the
settings, see the System Settings Guide.
Insert the "Software CD-ROM" into your
1
computer's CD-ROM drive.
• If you are installing the printer driver, insert the
"Software CD-ROM" that shows "Disc 1" on the front of
the CD-ROM.
• If you are installing the PC-Fax driver, insert the
"Software CD-ROM" that shows "Disc 2" on the front of
the CD-ROM.
Click the [start] button, click [My
2
Computer] ( ), and then double-click
the [CD-ROM] icon ( ).
In Windows 98/Me/NT 4.0/2000, double-click [My
Computer] and then double-click the [CD-ROM] icon.
Double-click the [Setup] icon ( ).
3
The "SOFTWARE LICENSE" window
4
will appear. Make sure that you
understand the contents of the license
agreement and then click the [Yes]
button.
Click the [Printer Driver] button.
6
• To install the PC-Fax driver, click the [PC-Fax Driver]
button.
• To view information on the software, click the [Display
Readme] button.
Click the [Next] button.
7
Click the [Custom installation] button.
8
You can show the "SOFTWARE LICENSE" in a
different language by selecting the desired language
from the language menu. To install the software in the
selected language, continue the installation with that
language selected.
Read the message in the "Welcome"
5
window and then click the [Next]
button.
12
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
When you are asked how the printer is
9
connected, select [IPP] and click the
[Next] button.
If a proxy server is used, specify the
10
proxy server and click the [Next]
button.
To specify a proxy server, select [Print via the proxy
server] and then enter the [Address] and [Port number].
Enter the machine's URL and click the
11
[Next] button.
Enter the URL in the following format:
Normal format:
http://<the machine's domain name or IP address>:631*1/ipp
*1 Normally "631" should be entered for the port number.
If the IPP port number has been changed on the
machine, enter the new port number.
When SSL is used:
https://< the machine's domain name or IP address>:<port number*2>/ipp
*2 Normally the port number and the colon ":"
immediately preceding the port number can be
omitted. If the IPP port number for SSL has been
changed on the machine, enter the new port number.
If your computer and the machine are connected to
the same local area network, you can click the
[Search] button to search for the machine. The
machine's URL will appear. Select the URL and click
the [OK] button. You will return to the above screen
and the machine's URL will be automatically entered.
When the model selection window
12
appears, select the model name of your
machine and click the [Next] button.
13
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