MODEL:
MX-2300G
MX-2300N
MX-2700G
MX-2700N
System Settings Guide
MX-3500N
MX-3501N
MX-4500N
MX-4501N
Table of Contents
About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
SYSTEM SETTINGS (GENERAL)
1
Accessing the System Settings (General) . . . . . . . . 5
System Settings (General) List . . . . . . . . . . . . . . . . . 9
Total Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
List Print (User) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . 25
Address Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . . 45
Printer Condition Settings . . . . . . . . . . . . . . . . . . . . 47
Document Filing Control . . . . . . . . . . . . . . . . . . . . . 53
USB-Device Check . . . . . . . . . . . . . . . . . . . . . . . . . . 58
User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
SYSTEM SETTINGS
2
(ADMINISTRATOR)
Accessing the System Settings (Administrator) . . 61
System Settings (Administrator) List . . . . . . . . . . . 65
User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Energy Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Operation Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Device Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . . 105
Document Filing Settings . . . . . . . . . . . . . . . . . . . . 115
List Print (Administrator) . . . . . . . . . . . . . . . . . . . . 117
Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . 119
Change Administrator Password . . . . . . . . . . . . . 123
Product Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Storing/Calling of System Settings . . . . . . . . . . . . 125
1
About This Manual
Please note
• Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated:
MX-2300/2700 series: MX-2300G, MX-2300N, MX-2700G, MX-2700N
MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N
• This manual contains references to the fax function. However, please note that the fax function is not available in some
countries and regions.
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest authorised service representative.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest authorised service representative.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N
(equipped standard with an automatic document feeder).
To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
Manuals Provided with the Machine
Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
Manual name Contents
Safety Guide
Software Setup
Guide
Quick Start Guide
Troubleshooting
Facsimile Quick
Reference Guide
This manual contains instructions for using the machine safely and lists the specifications of the machine
and its peripheral devices.
This manual explains how to install the software and configure settings to use the machine as a printer or
scanner.
This manual provides easy-to-understand explanations of all the functions of the machine in a single
volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
This manual explains how to remove paper misfeeds and provides answers to frequently asked questions
regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using
the machine.
This manual explains the basic procedures for using the fax function of the machine, and provides an
overview of the features of the fax function, troubleshooting procedures, and specifications.
For detailed information on using the fax function and the system settings for fax, see the "Facsimile
Guide" in PDF format.
2
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals
is explained in "How to download the manuals in PDF format" in the Quick Start Guide.
Manual name Contents
User's Guide
Copier Guide This manual provides detailed explanations of the procedures for using the copy function.
Printer Guide This manual provides detailed explanations of the procedures for using the printer function.
Facsimile Guide
Scanner Guide
Document Filing
Guide
System Settings
Guide
(This manual)
This manual provides information, such as basic operation procedures, how to load paper, and machine
maintenance.
This manual provides detailed explanations of the procedures for using the fax function and the "System
Settings" that are related to fax.
This manual provides detailed explanations of the procedures for using the scanner function and the
Internet fax function.
This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print
job, as a file on the machine's hard drive. The file can be called up as needed.
This manual explains the "System Settings", which are used to configure a variety of parameters to suit
the aims and the needs of your workplace. Current settings can be displayed or printed out from the
"System Settings".
Icons used in the manuals
The icons in the manuals indicate the following types of information:
This alerts you to a situation where there is a risk of machine damage or failure.
This provides a supplemental explanation of a function or procedure.
This explains how to cancel or correct an operation.
3
System Settings
The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The
system settings are also used to display or print out the current settings and status of the machine. The system settings
allow you to make the machine easier to use.
The system settings consist of settings for use by general users, and settings that can only be configured by an
administrator of the machine. These two groups of settings are distinguished in this manual as follows.
System Settings (General) System Settings (Administrator) *Login Required
System settings that can be configured by general users
(including the administrator). For example, the following
settings can be configured.
• Date and time settings
• Paper tray settings (paper size and paper type)
• Storing destinations for the fax and scanner functions.
• Settings related to the printer function
• Storing, editing, and deleting folders for the document filing
function.
• Displaying the number of pages printed, scanned, and
faxed.
For more information, see "1. SYSTEM SETTINGS
(GENERAL)" (page 5).
Settings for general users
• Administrator password
To maintain security, the administrator of the machine should promptly change the password after the machine is
purchased. (For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the
Safety Guide.) To change the password, see "Change Administrator Password" (page 123) in the system settings
(administrator).
*To ensure a high level of security, change the password at regular intervals.
• The above groupings of "General" and "Administrator" are used as a convenient means of clarifying the functions of the
settings. These groupings do not appear in the touch panel.
• For information on system settings for fax, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide.
• The Web pages can also be used to configure the system settings. To configure the system settings from the Web pages,
click [System Settings] in the Web page menu.
System settings that can be configured by the administrator.
To configure these settings, login as an administrator is
required. For example, the following settings can be
configured.
• Storing users of the machine.
• Energy save settings
• Settings related to the operation panel
• Settings for peripheral devices installed on the machine.
• Settings related to the copy function
• Network connection settings
• Transmission/reception settings for faxes and scanned
images
• Advanced settings for the document filing function
For more information, see "2. SYSTEM SETTINGS
(ADMINISTRATOR)" (page 61).
Settings for administrators
4
SYSTEM SETTINGS (GENERAL)
1
This chapter describes the system settings that can be configured by general users of the machine.
Accessing the System Settings (General)
When User Authentication is not Enabled
Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation
panel.
Operation panel
DOCUMENT
FILING
IMAGE SEND
COPY
JOB STATUS
[SYSTEM SETTINGS] key
When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item
in this screen that you wish to configure. For detailed explanations of each of the settings, see the following pages of this
chapter.
PRINT
READY
DATA
LINE
DATA
SYSTEM
SETTINGS
LOGOUT
System settings screen (factory default state)
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
ExitAdmin Password
[Exit] keySetup Items
• To quit the system settings, touch the [Exit] key in the top right corner of the screen.
• User authentication is initially disabled (factory default setting).
5
When User Authentication is Enabled
When "User Authentication Setting" (page 81) is enabled, login is required in the login screen before the machine can be
used.
The login screen varies depending on the settings configured in "Authentication Method Setting" (page 81). If one of the
following login screens appears, log in using the user information provided by the administrator of the machine. You can
then use the system settings.
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to: Server 1
OK
Please enter your login name /
E-mail address / password.
User Authentication
Login Name
User Name
E-mail Address
Password
Auth to:
Login name and password Login name, password and E-mail address
Enter your user number.
OK
Admin Login
User number
• Check with your administrator for the user information that is required to log in.
• When auto login is enabled, the login screen will not appear.
OK
Server 1
Login by login name and password
When authentication is by login name/password/E-mail address, your E-mail address must also be entered in the
following procedure. Touch the [E-mail Address] key and enter your e-mail address, which is stored on the LDAP server,
in same way as you enter the password. When finished, touch the [OK] key. (If you select a user whose E-mail address
is stored in the machine, the e-mail address is automatically entered when the user is selected.)
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to:OKServer 1
Touch the [Login Name] key.
1
You can touch the key and enter a user registration number (see "User Registration" (page 82)) with the
numeric keys to directly select the corresponding user.
6
2
Please select a user
to be logged in.
AAA AAA
CCC CCC
EEE EEE
GGG GGG
All Users ABCD EFGHI JKLMN OPQRST UVWXYZ
BBB BBB
DDD DDD
FFF FFF
HHH HHH
1
25
Back
Admin Login
Direct Entry
ABC User
Select the user.
• You can touch the key and enter a user registration number (see "User Registration" (page 82)) with the
numeric keys to directly select the corresponding user.
• To specify a user not stored in the machine directly using the LDAP server, touch the [Direct Entry] key, enter the
login name that is stored on the LDAP server, and touch the [OK] key. (When LDAP is enabled.)
3
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to:
AAA AAA
Login Locally
OK
Enter a password.
(1) Touch the [Password] key.
(2) Enter a password on the text entry screen
If a password has not been established, this step is not necessary.
Go to step 4.
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to:
AAA AAA
Login Locally
OK
Touch the [OK] key.
that will appear.
When logging in locally to the machine, enter your
password that was stored as explained in "User
Registration" (page 82).
If authentication is to the LDAP server, enter your
password that is stored on the LDAP server.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
4
• When a user is selected that is stored on the machine, [Auth to:] is entered. To enter your login name directly or
change the login destination, touch the [Auth to:] key. The following screen appears when the key is touched. Select
the desired key and touch the [OK] key.
Select the authentication system of registered user.
Authenticate to:
Login Locally
Server 1
Server 2
Server 3
OK
1/2
• "Authenticate to" cannot be changed when an LDAP server has not been stored.
• Users for which the authentication destination is LDAP cannot select "Login Locally".
• This completes the login procedure. After login, the system settings can be used.
For the procedure following login, see "When User Authentication is not Enabled" (page 5).
7
Login by user number
Enter your user number.
1
Enter your user number with the
numeric keys.
Each entered digit will be displayed as " ".
Enter your user number.
OK
Admin Login
Touch the [OK] key.
2
• When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login
will take place automatically.)
• This completes the login procedure. After login, the system settings can be used.
For the procedure following login, see "When User Authentication is not Enabled" (page 5).
• To configure and store LDAP settings, click [Network Settings] and then [LDAP Settings] in the Web page menu.
(Administrator rights are required.)
• When Auto Clear activates, logout automatically takes place.
• To logout...
Press the [LOGOUT] key ( ). (Except when entering a fax number.)
8
System Settings (General) List
When the system settings are accessed with general rights, the following items appear. The factory default settings for
each item are also shown. For items that can only be accessed with administrator rights, see "System Settings
(Administrator) List" (page 65).
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page
■ Total Count
● Job Count – 15
● Device Count – 16
■ Default Settings
● Display Contrast (Set to the centre value) 17
● Clock
X Daylight Saving Time Setting
● Keyboard Select Varies depending on country and region 20
■ List Print (User)
● All Custom Setting List – 21
● Printer Test Page
X PCL Symbol Set List*
X PCL Internal Font List*
X PCL Extended Font List*
X PS Font List*
X PS Extended Font List*
2
1
1
1
2
Varies depending on country and region
–
–
–
–
–
15
17
18X Date Format
21
22
X NIC Page –
● Sending Address List*
X Individual List –
X Group List –
X Program List –
X Memory Box List –
X All Sending Address List –
● Document Filing Folder List – 24
3
23
9
Item Factory default setting Page
■ Paper Tray Settings
● Tray Settings
X Tray 1 Plain, Auto-AB (Auto-Inch)
(A4 or 8-1/2" x 11" on the MX-2300/2700 Series)
X Tray 2 Plain, Auto-AB (Auto-Inch)
(A3 or 11" x 17" on the MX-2300/2700 Series)
X Tray 3
Varies depending on the machine configurationX Tray 4
X Tray 5
X Bypass Tray Plain, Auto-AB (Auto-Inch)
● Paper Type Registration
X User Type 1 –
X User Type 2 –
X User Type 3 –
X User Type 4 –
X User Type 5 –
25
25
29
X User Type 6 –
X User Type 7 –
● Auto Tray Switching Enable 30
■ Address Control
● Direct Address / Program
X Individual
E-mail*
4
• Search Number –
•Name –
• Initial –
• Index –
•Address –
•Key Name –
• File Format –
31
31
10
Item Factory default setting Page
Internet Fax*
• Search Number –
•Name –
• Initial –
• Index –
•Address –
•Key Name –
• Compression –
• I-Fax Report –
X Group
Search Number –
Group Name –
Initial –
Index –
Address –
Key Name –
5
31
35
X Program
Program Name –
Settings
•Address –
• Resolution –
• Exposure –
• Special Modes –
X Amend/Delete – 41
● Custom Index
X User 1 –
X User 2 –
X User 3 –
X User 4 –
X User 5 –
X User 6 –
■ Fax Data Receive/Forward
● Internet Fax Manual Reception*
5
–
39
44
45
X Manual Reception Key in Initial Screen Enable
● Internet Fax Data Forward*
5
11
45X Reception Start –
– 46
Item Factory default setting Page
■ Printer Condition Settings*
● Printer Default Settings
X Copies 1
X Orientation Portrait
X Default Paper Size A4 (8-1/2" x 11")
X Default Output Tray*
X Default Paper Type Plain Paper
X Line Thickness 5
X 2-Sided Print 1-Sided
X Colour Mode B/W
X N-Up Print 1-Up
● PCL Settings*
X PCL Symbol Set Setting 3. PC-8
X PCL Font Setting Internal Font, 0. Courier
X PCL Line Feed Code 0. CR=CR:LF=LF:FF=FF
X Wide A4 Disable
● Postscript Settings*
X Print PS Errors Disable
1
1
6
2
Varies depending on the machine configuration
47
47
50
52
■ Document Filing Control
● Custom Folder Registration
X Folder Name –
X Initial –
X Password –
X User Name –
● Amend/Delete Custom Folder – 56
■ USB-Device Check
■ User Control*
● Amend User Information – 59
7
–
53
53
58
59
12
The following items are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide.
Item Factory default setting
■ Address Control
● Direct Address/Program
X Individual
8
Fax*
• Search Number –
•Name –
• Initial –
• Index –
•Fax No. –
•Key Name –
•Mode –
● F-Code Memory Box*
X Store
8
Polling Memory
•Box Name –
• Sub Address –
Confidential
•Box Name –
• Sub Address –
•Print PIN –
Relay Broadcast
•Box Name –
• Sub Address –
• Recipients –
X Amend/Delete
Polling Memory –
Confidential –
Relay Broadcast –
13
Item Factory default setting
■ Fax Data Receive/Forward
● Fax Receive Settings*
X Multiple Set Print Disable
X Staple*
● Fax Data Forward*
9
8
8
Auto Reception
Disable
–
*1 When the printer expansion kit is installed on MX-2300G/2700G models.
*2 When the PS3 expansion kit is installed.
*3 When the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed on
MX-2300G/2700G models.
*4 When the network scanner expansion kit is installed on MX-2300G/2700G models.
*5 When the Internet fax expansion kit is installed.
*6 When a right tray is installed.
*7 When user authentication is enabled and a user without the authority to configure the system settings (administrator)
has logged in. (Excluding factory stored users.)
*8 When the facsimile expansion kit is installed.
*9 When a saddle stitch finisher or finisher is installed.
14
Total Count
The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed.
Job Count
This displays or prints out the counts of all jobs.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Total Count
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Job Count Device Count
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Press the [SYSTEM SETTINGS] key.
ExitAdmin Password
OK
Touch the [Total Count] key.
Touch the [Job Count] key.
4
System Settings
Job Count
Total Count
Copies
Prints
Other Prints
Fax Receive
B/W F. Colour
12,147,369
3,123,147
3,246,810
4,680,100
1,097,312
36,914,700
21,020,030
15,894,670
2 Colour
39,800
39,800
S. Colour
72,568
72,568
OKPrint
1/3
Check the job counts.
(1) If necessary, switch through the screens
with the keys to display the desired
item.
(2) To print the counts, touch the [Print] key.
A message screen appears and printing begins.
(2) (1)
• A3 (11" x 17") size paper is counted as two sheets.
• Each sheet of paper used for automatic two-sided copying is counted as two pages (A3 (11" x 17") paper is counted
as four pages).
• An entered paper size of 384 mm (5-1/8") or larger is counted as two pages. (Four pages when two-sided copying is
used.)
• Pages printed directly from the machine such as list prints are included in the "Other Prints" count.
To cancel printing...
Touch the [Cancel] key in the message screen that appears after you touch the [Print] key.
15
Device Count
This is used to display or print the counts of the peripheral devices installed on the machine.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Total Count
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Job Count Device Count
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Press the [SYSTEM SETTINGS] key.
ExitAdmin Password
OK
Touch the [Total Count] key.
Touch the [Device Count] key.
4
System Settings
Device Count
Document Feeder
Duplex
Stapler
:19,496,400
: 6,256,123
: 511,923
OKPrint
Check the device counts.
To print the counts, touch the [Print] key. A message screen
appears and printing begins.
• Document feeder (when an automatic document feeder is installed)
Each sheet is counted as two pages when two-sided scanning is performed.
• Stapler (when a finisher or saddle stitch finisher is installed)
Two-position stapling and pamphlet stapling are counted as "2".
To cancel printing...
Touch the [Cancel] key in the message screen that appears after you touch the [Print] key.
16
Default Settings
Display Contrast
Use this to adjust the display to make it easier to view.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Default Settings
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Display Contrast
Clock
Keyboard Select
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Default Settings] key.
Touch the [Display Contrast] key.
4
System Settings
Display Contrast
ABCDE
ABCDE
Lighter Darker
(2)(1)
OK
ABCDE
ABCDE
Adjust the brightness.
(1) Touch the [Lighter] key or the [Darker] key.
The [Lighter] key lightens the display and the [Darker] key
darkens the display.
(2) Touch the [OK] key.
17
Clock
Use this to set the date and time in the machine's built-in clock.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Default Settings
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Display Contrast
Clock
Keyboard Select
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Default Settings] key.
Touch the [Clock] key.
4
System Settings
Clock Adjust
MonthYear
2005 08
Day
01
Hour
10
OK
Minute
50
Adjust the date and time.
(1) Touch the [Year], [Month], [Day], [Hour],
and/or [Minute] keys and use the
keys to set the current date and time.
Daylight Saving Time Setting
• To change the format of the date, touch the [Date Format] key. The following screen will appear.
In the date format screen, select the order of the year, month, and day (DD/MM/YYYY), the separator character, the
position of the day, and 12-hour or 24-hour format.
Select each item and touch the [OK] key.
• If you want the clock to change automatically at the beginning and end of daylight saving time, select the [Daylight
Saving Time Setting] checkbox . For more information, see "Daylight saving time setting" (page 19).
Date Format
System Settings
Date Format
YYYY/MM/DD
MM/DD/YYYY
DD/MM/YYYY
(2) Touch the [OK] key.
(2)(1)
OK
01/08/2005/Tue 10:51
Day-Name
/
Position
First
Last
12-Hour
24-Hour
If "Disabling of Clock Adjustment" (page 92) has been enabled in the system settings (administrator), the date and time
cannot be set.
18
Daylight saving time setting
Area Standard time ➞ Daylight saving time Daylight saving time ➞ Standard time
North America, Canada First Sunday in April, 2:00 to 3:00 AM Last Sunday in October, 2:00 to 1:00 AM
Europe Last Sunday in March, 1:00 to 2:00 AM Last Sunday in October, 1:00 to 0:00 AM
Australia, New Zealand Last Sunday in October, 2:00 to 3:00 AM Last Sunday in March 3:00 to 2:00 AM
Other countries Select the [Daylight Saving Time Setting] checkbox so that a checkmark appears. The clock
setting is configured to normal time plus one hour. When the is selected, clock returns to
normal time.
19
Keyboard Select
The layout of the keyboard that appears in text entry screens can be changed.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Default Settings
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Display Contrast
Clock
Keyboard Select
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Default Settings] key.
Touch the [Keyboard Select] key.
System Settings
Keyboard Select
English(US)
French
OK
English(UK)
German
Select the keyboard.
(1) Touch the desired display language.
(2) Touch the [OK] key.
4
(1) (2)
The keyboards that appear and the factory default keyboard vary by country and region.
20
List Print (User)
A test page can be printed to check the machine settings.
All Custom Setting List
This list shows all custom settings, including the hardware status, software status, printer condition settings, system
settings, and total counts.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
List Print (User)
All Custom Setting List
Printer Test Page
Sending Address List
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
1/2
Press the [SYSTEM SETTINGS] key.
Touch the [List Print (User)] key.
Touch the [All Custom Setting List] key.
Printing begins.
21
Printer Test Page
This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.).
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
List Print (User)
All Custom Setting List
Printer Test Page
Sending Address List
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [List Print (User)] key.
Touch the [Printer Test Page] key.
1/2
System Settings
Printer Test Page
OK
Touch the list that you wish to print.
Printing begins.
4
PCL Symbol
Set List
PS
Font List
PCL Internal
Font List
PS Extended
Font List
PCL Extended
Font List
NIC Page
The items that appear will vary depending on the functions that have been added to the machine.
If "Prohibit Test Page Printing" (page 102) has been enabled in the system settings (administrator), it will not be possible to
print test pages.
22
Sending Address List
Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address
List.
Can be enabled on MX-2300G/2700G models when the facsimile expansion kit, the Internet fax expansion kit, or the network
scanner expansion kit is installed.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
List Print (User)
All Custom Setting List
Printer Test Page
Sending Address List
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [List Print (User)] key.
Touch the [Sending Address List] key.
1/2
4
System Settings
Sending Address List
OK
Touch the list that you wish to print.
A message screen appears and printing begins.
Individual
List
Memory Box
List
Group List Program List
All Sending
Address List
To cancel printing...
Touch the [Cancel] key in the message screen that appears after you touch one of the keys.
23
Document Filing Folder List
This shows the folder names for document filing.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
List Print (User)
Document Filing Folder List
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [List Print (User)] key.
Print the Document Filing Folder List.
2/2
(1)(2)
(1) Touch the keys to switch through
the screens.
(2) Touch the [Document Filing Folder List]
key.
A message screen appears and printing begins.
To cancel printing...
Touch the [Cancel] key in the message screen that appears after you touch the [Document Filing Folder List] key.
24
Paper Tray Settings
Tray Settings
This is used to specify the paper type, paper size, and functions used for each paper tray.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Paper Tray Settings
Tray Settings
Paper Type Registration
Auto Tray Switching
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Paper Tray Settings] key.
Touch the [Tray Settings] key.
4
System Settings
Paper Tray Settings
Tray 1
Print Copy Fax
Type / Size
Plain / A4
I-Fax
Doc.
Filing
Fixed Paper Side
Disable Duplex
Disable Staple
Disable Punch
OK
1/6
Select the tray that you wish to
configure.
(1) If needed, use the keys to switch
through the trays.
(2) Touch the [Type/Size] key.
(1)(2)
25
Example: Tray 1 is selected
Touch the desired paper type.
5
System Settings
Tray 1 Type/Size Setting
Select the paper type.
Plain Letter Head
Pre-Printed Pre-Punched
Recycled Colour
System Settings
Tray 1 Type/Size Setting
Select the paper type.
User Type 1 User Type 2
User Type 5 User Type 6 User Type 7
User Type 3 User Type 4
Cancel
1/2
1/2
Cancel
2/2
1/2
• The paper types that can be selected vary by paper tray. For more information, see "Tray settings" (page 28).
• To configure [User Type 1] to [User Type 7], see "Paper Type Registration" (page 29).
System Settings
Tray 1 Type/Size Setting
Type
Plain
Type OK
Size
A3 A4 A4R
A5R
B5R
B4
1
/
2
216x330(8 x13)
(2)(1)
1/3
B5
2/2
Select the paper size.
(1) Touch the desired paper size.
(2) Touch the [OK] key.
6
(2)(1)
System Settings
Tray 1 Type/Size Setting
Type Size
Plain
11x17
1
/
8 x11R
2
1
/
2
8 x14
1
1
/
7 x10 R
4
2
/
Type OK
1
/
2
8 x11
1
1
/
/
5 x8 R
2
2
2/3
2/2
(2)(1)
System Settings
Tray 1 Type/Size Setting
Type
Plain
Size
8K 16K 16KR
Type OK
3/3
2/2
• The paper sizes that can be selected vary by paper tray and model. For more information, see "Tray settings" (page
28).
• When the bypass tray is selected, the paper sizes that can be selected vary depending on the paper type selected
in Step 5. For more information, see "Tray settings" (page 28).
• If you wish to manually specify a special paper size that is not in the list, see "Direct entry of the paper size" (page
27).
26
System Settings
Paper Tray Settings
Tray 1
Print Copy
Type / Size
Plain / A4
I-Fax
Fax
Doc.
Filing
Fixed Paper Side
Disable Duplex
Disable Staple
Disable Punch
OK
1/6
Select print functions for the tray.
(1) Touch the checkboxes as desired so that
they show or .
(2) Touch the [OK] key.
(2)(1)
7
• Normally all checkboxes are selected . If there is a function that you do not wish to use for the tray, remove the
checkmark .
• If the paper type setting is other than plain paper, recycled paper, coloured paper, or user type, the [Fax] and [I-Fax]
checkboxes cannot be selected.
• The [Fax] checkbox can only be selected when the facsimile expansion kit is installed.
• Tray properties such as "Fixed Paper Side" are automatically set when the paper type is selected. The paper tray
properties cannot be changed in this screen.
Direct entry of the paper size
When the bypass tray is selected and a paper type other than transparency film or envelope is selected in step 4 of
"Tray Settings" (page 25), you can follow the steps below to enter the paper size.
1
2
3
System Settings
Bypass Tray Type/Size Setting
Type
Plain
System Settings
Bypass Tray Type/Size Setting
Type
Plain
System Settings
Bypass Tray Type/Size Setting
Type
Plain
Auto-Inch
Auto-AB
Custom Size
Auto-Inch
Auto-AB
Custom Size
Auto-Inch
Auto-AB
Custom Size
Size
1 21 21
2
1
2
1
2
2
1
2
12x18,11x17,8 x14
1
8 x11,8 x11R,5 x8 R
2
1 41
7 x10 R,A3,A4,B4,B5
A3W,A3,A4,A4R,A5R,B4
B5,B5R,216x330(8 x13)
11x17,8 x11
X420 Y297
(2)(1)
X
Y
X 420
Y
Y
297
AB
Size
12x18,11x17,8 x14
1
8 x11,8 x11R,5 x8 R
2
1 41
7 x10 R,A3,A4,B4,B5
A3W,A3,A4,A4R,A5R,B4
B5,B5R,216x330(8 x13)
11x17,8 x11
X200 Y260
1
2
1
1 21
2
2
2
1
2
1
2
Type
Type
(148 432)
mm
(100 297)
mm
Type
16K
16KR
Inch
16K
16KR
OK
8K
2/2
Touch the [Custom Size] key.
Enter the size.
OK
OK
OK
8K
2/2
(1) Enter the size.
• Touch the [X] key and enter the horizontal dimension
(X) of the paper with the keys.
• Touch the [Y] key and enter the vertical dimension (Y)
of the paper with the keys.
(2) Touch the [OK] key.
Touch the [OK] key.
If "Disabling of Tray Setting" (page 95) has been enabled in the system settings (administrator), the tray (except bypass tray)
settings cannot be configured.
27
Tray settings
Paper Tray Paper Type Size
Tray 1, 2 • Plain
• Letter Head
• Pre-Printed
• Pre-Punched
• Recycled
•Colour
•User Type
Tray 3, 4
(varies
depending
on the
peripheral
devices
installed)
Tray 4, 5
(varies
depending
on the
peripheral
devices
installed)
Stand/1x500
sheet paper
drawer,
Stand/2x500
sheet paper
drawer
installed
Large
capacity tray
installed
MX-2300/2700 Series MX-3500/4500 Series
A3, A4, A4R, A5R, B4, B5, B5R
216 mm x 330 mm (8-1/2" x 13"),
11" x 17", 8-1/2" x 14",
8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R,
5-1/2" x 8-1/2"R,
8K, 16K, 16KR
• Auto-AB
A3, A4, A4R, B4, B5, B5R
216mmx330mm
(8-1/2" x 13")
• Auto-Inch
11" x 17", 8-1/2" x 14",
8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R
• 8K, 16K, 16KR
A4, B5, 8-1/2" x 11" (paper size change must be performed by a service
technician)
• Auto-AB
A3, A4, A4R, B4, B5, B5R
216 mm x 330 mm
(8-1/2" x 13")
• Auto-Inch
11" x 17", 8-1/2" x 14",
8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R
• Manual
A5R, 5-1/2" x 8-1/2", 8K, 16K,
16KR
• Auto-AB
A3, A4, A4R, B4, B5, B5R
216 mm x 330 mm
(8-1/2" x 13")
• Auto-Inch
11" x 17", 8-1/2" x 14",
8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R
• Manual
8K, 16K, 16KR
Bypass tray • Plain
• Letter Head
• Pre-Printed
• Pre-Punched
• Recycled
•Colour
• Thin Paper
• Heavy Paper
•User Type
• Labels • Auto-AB
• Transparency • Auto-AB
• Tab Paper • Auto-AB
• Envelope Com-10, Monarch, DL, C5
• Auto-AB
A3W, A3, A4, A4R, A5R, B4, B5, B5R, 11" x 17",
216 mm x 330 mm (8-1/2" x 13"), 8-1/2" x 11"
• Auto-Inch
12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, A3, A4, B4, B5
• Manual
8K, 16K, 16KR
•Custom Size
A4, A4R, B5, B5R
• Auto-Inch
8-1/2" x 11", 8-1/2" x 11"R
•Custom Size
A4, A4R
• Auto-Inch
8-1/2" x 11", 8-1/2" x 11"R
A4
• Auto-Inch
8-1/2" x 11"
28
Paper Type Registration
Configure a "User type" when the name of the paper type does not appear in the selections or when you wish to select
the tray properties yourself. Up to 7 user types can be stored.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Paper Tray Settings
Tray Settings
Paper Type Registration
Auto Tray Switching
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Paper Tray Settings] key.
Touch the [Paper Type Registration] key.
4
5
System Settings
Paper Type Registration
Select the paper type to edit.
User Type 1
User Type 5
User Type 2 User Type 3
User Type 6
Cancel
User Type 4
User Type 7
Touch the paper type that you wish to
edit.
The user types have been stored by factory default with the names "User Type 1" to "User Type 7".
Paper Type Registration
No.01
Type Name
User Type 1
Fixed Paper Side
Disable Staple
ExitCancel
Disable Duplex
Disable Punch
Configure the paper type properties.
(1) To change the type name, touch the [Type
Name] key and change the name.
Clear the pre-entered name, and then enter the desired
name (maximum of 14 characters).
(2) Touch the checkboxes as desired so that
(3)(1)(2)
they are or .
(3) Touch the [Exit] key.
• To enable a property, select the checkbox .
• The settings that can be selected vary depending on the peripheral devices installed.
29
Auto Tray Switching
When a tray runs out of paper during printing, this determines whether or not another tray with the same size/type of
paper is automatically selected and printing continues.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Paper Tray Settings
Tray Settings
Paper Type Registration
Auto Tray Switching
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
(2)(1)
Press the [SYSTEM SETTINGS] key.
Touch the [Paper Tray Settings] key.
Enable or disable auto tray switching.
(1) Touch the [Auto Tray Switching] checkbox
so that or appears.
(2) Touch the [OK] key.
To enable Auto Tray Switching, select the checkbox .
30
Address Control
This is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes.
To configure one-touch keys for fax and F-code memory boxes, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile
Guide.
Storing a One-touch Key (E-mail / Internet Fax)
An address for Scan to E-mail or Internet Fax can be stored to enable easy entry of the address.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Address Control
Direct Address / Program
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
F-Code Memory Box
Custom Index
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Address Control] key.
Touch the [Direct Address / Program]
key.
4
System Settings
Direct Address / Program
Individual
Group Program Amend/Delete
Store
OK
Touch the [Individual] key.
31
5
Direct Address / Individual
E-mail Internet Fax
Search Number
Name
Initial
Fax No.
001
Next
Fax
Index
Exit
1/2
Touch the [E-mail] key or the [Internet
Fax] key so that a checkmark appears
.
• The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search
number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that
has already been stored cannot be used.
• Checkboxes appear when the corresponding functions are enabled.
• The checkbox selection cannot be changed later.
6
7
Direct Address / Individual
E-mail Internet Fax
Search Number
Name
Initial
Address
001
Next
Fax
Index
Exit
1/2
Enter the destination name.
(1) Touch the [Name] key.
(2) Enter the destination name on the text entry
screen that will appear.
Enter up to 36 characters for the name.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
Direct Address / Individual
E-mail Internet Fax
Search Number
Name
Initial
Address
001
AAA AAA
Next
Fax
Index
Exit
1/2
Enter initials.
(1) Touch the [Initial] key.
(2) Enter initials on the text entry screen that
will appear.
Up to 10 characters can be entered.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
The initials you enter here determine the position of the one-touch key in the ABC index.
8
Direct Address / Individual
E-mail Internet Fax
Search Number
Name
Initial
Address
001
AAA AAA
A
Index
Fax
Next
Exit
Touch the [Index] key.
1/2
32
(1)
(2)
Select the index.
9
10
Direct Address / Individual
No.001
Index
Select the custom index where you register this address.
User 1 User 2 User 3
Do you register this address at the [Frequent Use], too?
User 4 User 5 User 6
Yes No
ExitNext
OK
(1) Touch the key of the desired index.
(2) Touch the [OK] key.
• One of the upper row of keys, [User 1] to [User 6] (the names can be changed) can be selected to have the address
appear in that index when the custom index display is selected instead of the ABC index display.
• The lower keys are for selecting whether or not to include the address in the [Frequent Use] index. It is convenient
to include frequently used addresses and groups in the [Frequent Use] index.
Direct Address / Individual
E-mail Internet Fax
Search Number
Name
Initial
Address
001
AAA AAA
A
Index
Next
Fax
User 1
Exit
1/2
Enter the destination address.
(1) Touch the [Address] key.
(2) Enter the destination address on the text
entry screen that will appear.
Up to 64 characters can be entered.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
11
• When the address is entered, "Registration is completed." will appear.
• Only the first 32 characters of the stored address will appear next to the [Address] key, regardless of how many
characters were stored.
E-mail
Direct Address / Individual
E-mail Internet Fax
Search Number
Key Name
File Format
AAA AAA
Colour/Grey : PDF/Medium
B/W : PDF/MMR(G4)
Internet Fax
Direct Address / Individual
E-mail Internet Fax
Search Number
Key Name
I-Fax Report
AAA AAA
Off
(A) (3)(2) (1)
Registration is completed.
001
(3) (2)
Registration is completed.
001
Compression
Fax
Fax
MH (G3)
Next
Next
Exit
Exit
2/2
(1)
2/2
Check the settings.
(1) Touch the keys to switch through
the screens.
(2) Check the key name.
If you need to change the name that appears in the key,
touch the [Key Name] key and enter the correct name
(maximum of 18 characters).
(3) Check the format and compression mode.
To change the settings, touch the [File Format] key or the
[Compression] key. (Go to step 12)
(A) If the address is an Internet fax address,
check the I-Fax Reception Report Request
setting.
Select whether or not you wish to receive a reception
report by e-mail after transmission is completed. To
change the setting, touch the [I-Fax Report] key and
select the desired setting.
The characters appearing next to the [Key Name] key will be displayed in the one-touch key. The first 18 characters of
the address name entered in step 6 initially appear.
33
E-mail
Direct Address / Individual
No.001
File Format
File Type
PDF
Encrypt PDF
TIFF
Compression Mode
None
MH(G3)
MMR(G4)
Colour/Grey
(3)(1) (2)
B/W
● To set the format
ExitNext
OK
Scanning in Mono 2
(1) Touch the desired file type key.
(2) Touch the desired compression mode key.
(3) Touch the [OK] key.
12
Direct Address / Individual
No.001
File Format
File Type
PDF
Encrypt PDF
TIFF
Internet Fax
Direct Address / Individual
No.001
Compression Mode
JPEG
Compression Ratio
MH(G3)
MMR(G4)
Low
Medium
High
(4) (1)(2) (3)
ExitNext
OK
B/W
Colour/Grey
ExitNext
OK
(2)(1)
Scanning in colour/greyscale
(1) Change the mode to Colour/Greyscale
mode.
Colour/Greyscale mode is selected when the
[Colour/Grey] key is highlighted.
(2) Touch the desired file type key.
(3) Touch the desired compression ratio key.
(4) Touch the [OK] key.
● To set the compression mode
(1) Touch the desired compression mode key.
(2) Touch the [OK] key.
13
Direct Address / Individual
E-mail Internet Fax
Search Number
Key Name
File Format
001
AAA AAA
Colour/Grey : PDF/Medium
B/W : PDF/MMR(G4)
Registration is completed.
Next
Fax
Exit
Touch the [Exit] key.
2/2
To store another one-touch key...
Touch the [Next] key and repeat the procedure from step 5.
• A total of 999 one-touch keys and group keys can be stored.
• It will not be possible to store destinations for a function if this has been prohibited using "Disable Registering Destination
from Operation Panel" (page 107) in the system settings (administrator).
34
Storing a Group Key
Multiple addresses can be stored as a group for a broadcast transmission.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Address Control
Direct Address / Program
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
F-Code Memory Box
Custom Index
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Address Control] key.
Touch the [Direct Address / Program]
key.
4
5
System Settings
Direct Address / Program
Individual
Direct Address / Group
Search Number 001
Group Name
Initial
Index Address
Key Name
Group Program Amend/Delete
Store
Next
OK
Exit
Touch the [Group] key.
Enter a name for the group.
(1) Touch the [Group Name] key.
(2) Enter a name for the group on the text entry
screen that will appear.
Enter up to 36 characters for the name.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search
number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that has
already been stored cannot be used.
35
6
Direct Address / Group
Search Number
Group Name
Initial
Index Address
Key Name
001
BBB BBB
Next Exit
Enter initials.
(1) Touch the [Initial] key.
(2) Enter initials on the text entry screen that
will appear.
Up to 10 characters can be entered.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
The initials you enter here determine the position of the one-touch key in the ABC index.
7
8
(2)(1)
Next Exit
Next
Exit
OK
Touch the [Index] key.
Select the index.
(1) Touch the key of the desired index.
(2) Touch the [OK] key.
Direct Address / Group
Search Number
Group Name
Initial
Index
Key Name
Direct Address / Group
No.001
Index
Select the custom index where you register this address.
User 1 User 2 User 3 User 4 User 5 User 6
Do you register this address at the [Frequent Use], too?
001
BBB BBB
B
Address
Yes No
• One of the upper row of keys, [User 1] to [User 6] (the names can be changed) can be selected to have the group
appear in that index when the custom index display is selected instead of the ABC index display.
• The lower keys are for selecting whether or not to include the group in the [Frequent Use] index. It is convenient to
include frequently used addresses and groups in the [Frequent Use] index.
9
Direct Address / Group
Search Number
Group Name
Initial
Index Address
Key Name
001
BBB BBB
B
User 1
Next
Exit
Touch the [Address] key.
36
10
Select the destination addresses.
(1) Touch the keys of the desired destinations.
The selected destinations are highlighted and stored in
the group key.
(2) Touch the [OK] key.
Direct Address / Group
Select address.
AAA AAA
CCC CCC
EEE EEE
Frequent Use
(1)
BBB BBB
DDD DDD
FFF FFF
1/2
0
UVWXYZOPQRSTJKLMNEFGHIABCD
(2)
OK
Direct Entry
Address Review
Sort Address
• Touch the [OK] key. "Registration is completed." will appear.
• Keys that cannot be stored as group keys are greyed out to prevent selection.
• To directly enter an address or check the selected addresses, see "Direct entry" (page 38) and "Checking
addresses" (page 38).
• Up to 500 addresses can be programmed.
If an incorrect address is selected...
Touch the address once again so that it is not highlighted. This removes it from the group being stored.
11
12
Direct Address / Group
Search Number
Group Name
Initial
Index
Key Name
001
BBB BBB
B
User 1
BBB BBB
Registration is completed.
Address
3 Addresses
Next
Exit
Check the key name.
If you need to change the name that appears in the key, touch
the [Key Name] key and enter the correct name (maximum of
18 characters).
The characters appearing next to the [Key Name] key will be displayed in the group key. Initially the first 18 characters
of the group name entered in step 5 appear.
Direct Address / Group
Search Number
Group Name
Initial
Index
Key Name
001
BBB BBB
B
User 1
BBB BBB
Registration is completed.
Address
3 Addresses
Next
Exit
Touch the [Exit] key.
To store another group...
Touch the [Next] key and repeat the procedure from step 5.
• A total of 999 one-touch keys and group keys can be stored.
• It will not be possible to store a group if this has been prohibited using "Disable Registering Destination from Operation
Panel" (page 107) in the system settings (administrator).
37
Direct entry
Direct Address / Group
Select address.
AAA AAA
BBB BBB
CCC CCC
Frequent Use
E-mail
Internet Fax
Fax
Checking addresses
Direct Address / Group
Select address to deselect.
Group Name :BBB BBB
AAA AAA BBB BBB
001 002
CCC CCC
003
If "Disable Direct Entry" (page 107) has been enabled in the system settings (administrator), it will not be possible to directly
enter an address.
UVWXYZOPQRSTJKLMNEFGHIABCD
OK
Direct Entry
Address Review
Sort Address
OK
OK
1/1
• To enter an address that is not stored in a one-touch
key, touch the [Direct Entry] key, select the mode, and
enter the address.
• To check the addresses that have been selected,
touch the [Address Review] key in the address
selection screen. The selected addresses are
displayed.
• To deselect an address from the group, touch the
displayed address.
A message will appear to confirm the deletion. Touch
the [Yes] key.
38
Storing a Program
If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings
and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting
the program.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Address Control
Direct Address / Program
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
F-Code Memory Box
Custom Index
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Address Control] key.
Touch the [Direct Address / Program]
key.
4
5
System Settings
Direct Address / Program
Individual
Program
No.1
Program Name
Settings
Exposure
Special
Modes
Group Program Amend/Delete
Address Resolution
Store
Next
OK
Exit
Touch the [Program] key.
Enter a program name.
(1) Touch the [Program Name] key.
(2) Enter a program name on the text entry
screen that will appear.
Enter up to 18 characters for the name.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
The program number that automatically appears is the lowest number from 1 to 48 that has not yet been programmed.
(This number cannot be selected from the numbers that have not been programmed.)
39
6
Program
No.1
Program Name
Settings
Exposure
Special
Modes
CCC CCC
Address
Resolution
Next
Exit
Touch the [Settings] key.
7
8
Enter program you require.
Mode Switch
Image
Settings
Enter program you require.
Scan
Mode Switch
Image
Settings
Program
No.1
Registration is completed.
Program Name
Settings
Exposure
Special
Modes
Scan Fax
Internet Fax
CCC CCC
Address
51
3
Erase
Cancel OK
Address Book
Address Review
Special Modes
(1)
(3)
Cancel
OK
Address Book
Address Review
Special Modes
(2)
Next Exit
4 Addresses Resolution 200X200dpi
Text/Photo
Select settings for the program.
(1) Touch the [Mode Switch] key to select the
mode that you wish to store in the program.
(2) Select the destinations and settings that
you wish to include in the program.
For information on the settings, see the Scanner Guide.
(3) Touch the [OK] key.
Touch the [Exit] key.
To store another program...
Touch the [Next] key and repeat the procedure from step 5.
• A timer setting cannot be included in a program.
• At least one one-touch key must be specified in a program or the program cannot be stored.
• Up to 48 programs can be stored.
40
Amend/Delete
Follow the steps below to edit or delete a one-touch key, group, or program.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Address Control
Direct Address / Program
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
F-Code Memory Box
Custom Index
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Address Control] key.
Touch the [Direct Address / Program]
key.
4
5
System Settings
Direct Address / Program
Individual
Group Program Amend/Delete
OK
Store
Touch the [Amend/Delete] key.
If no keys have been stored, the [Amend/Delete] key cannot be selected.
Direct Address / Amend/Delete
Select address to amend/delete.
AAA AAA
CCC CCC
EEE EEE
User 1
BBB BBB
DDD DDD
FFF FFF
User 2
1/1
User 6User 5User 4User 3
Exit
Program
Sort Address
Touch the key that you wish to edit or
delete.
41
Edit/Delete
6
Individual
Direct Address / Amend/Delete
E-mail
Search Number
Name
AAA AAA
Initial Index
Address
A
abc@aaa.co.jp
Group
Direct Address / Amend/Delete
Search Number 001
Index
BBB BBB
B
User 1
BBB BBB
Group Name
Initial
Key Name
Program
Direct Address / Amend/Delete
No.1
Program Name
Settings
Exposure
Special
Modes
CCC CCC
Address 4 Addresses Resolution 200X200dpi
Erase
001
3
Internet Fax
Address
51
Text
Fax
User 1
3 Addresses
(2)(1)
Delete
Exit
(2)(1)
Delete Exit
(2)(1)
Delete
Exit
1/2
● Editing
(1) Touch the keys of the items that you wish to
edit.
Edit the items in the same way as you stored them.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
(2) Touch the [Exit] key.
Direct Address / Amend/Delete
Search Number
Name AAA AAA
Initial Index
Address
A
abc@aaa.co.jp
Delete the address?
Internet Fax
001
AAA AAA
To cancel the deletion...
Touch the [No] key.
FaxE-Mail
User 1
No Yes
(2)
Delete
(1)
Exit
● Deleting
(1) Touch the [Delete] key.
(2) Touch the [Yes] key.
1/2
42
If you cannot edit or delete an individual (one-touch) key or group key...
• If the individual key or group key that you are attempting to edit or delete is being used in a reserved transmission
(including a timer transmission) or a transmission in progress, wait until the transmission is finished or cancel the
transmission.
• If the individual or group key that you are attempting to edit or delete is included in a group key (in the case of an individual
key) or a program, delete the key from the group or program and then edit or delete the key.
• If your administrator has enabled "Default Address Setting" (on the machine) or "Inbound Routing Settings" (in the Web
pages), editing and deleting will not be possible. Remove the destinations that are preventing editing/deleting, and then
edit or delete the key.
43
Changing the Name of a Custom Index
You can change the name of a custom index used for individual and group keys.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Address Control
Direct Address / Program
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
F-Code Memory Box
Custom Index
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Address Control] key.
Touch the [Custom Index] key.
4
System Settings
Custom Index
Select the key to be custom named.
User 2User 1 User 3 User 4 User 5 User 6
OK
Change the index name.
(1) Touch the key of the desired index.
(2) Change the index name on the text entry
screen that will appear.
Clear the pre-entered name, and then enter the desired
name (maximum of 6 characters).
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
• The factory default names for the custom indexes are "User 1" to "User 6".
• To change another custom index, repeat this procedure.
44
Fax Data Receive/Forward
Internet Fax Manual Reception
Follow the steps below to connect to your mail server (POP3 server) and check for received Internet faxes. If you have
received Internet faxes, the faxes will be retrieved and printed.
To use this setting, POP3 server settings must be configured. Configure these settings in the screen that appears when
[Application Settings] > [Internet Fax Settings] is selected in the Web page menu. (When the Internet fax expansion kit is
installed.)
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Fax Data Receive/Forward
Fax Receive Settings
Fax Data Forward
Internet Fax Manual Reception
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
1/2
Press the [SYSTEM SETTINGS] key.
Touch the [Fax Data Receive/Forward]
key.
Touch the [Internet Fax Manual
Reception] key.
4
System Settings
Internet Fax Manual Reception
Reception Start
Manual Reception Key in Initial Screen
When the [Manual Reception Key in Initial Screen] checkbox is selected , the [Manual RX] key appears in the
base screen of Internet fax mode.
OK
Touch the [Reception Start] key.
If you have faxes, the faxes are retrieved.
45
Internet Fax Data Forward
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another
Internet fax machine.
This procedure can be performed when the Internet fax expansion kit is installed.
1
2
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Fax Data Receive/Forward
Internet Fax Data Forward
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Fax Data Receive/Forward]
key.
Forward the received faxes.
2/2
(1)(2)
(1) Touch the keys to switch through
the screens.
(2) Touch the [Internet Fax Data Forward] key.
(3) Touch the [Yes] key.
Transfer the received data to another
3
device?
No Yes
(3)
• Forwarding is not possible if no faxes were received or a forwarding machine is not programmed.
• If "Hold Setting for Received Data Print" (page 106) is enabled, you will be prompted to enter a password. Enter the
correct password with the numeric keys.
To cancel...
Touch the [No] key.
To cancel the forwarding...
Press the [JOB STATUS] key, and then cancel the forwarding job in the same way as a transmission job is cancelled.
• If forwarding was not successful because the transmission was cancelled or a communication error occurred, the faxes
that were to be forwarded will return to the print job queue and wait to be printed on the machine.
• If the initial pages of a fax were successfully printed, only those pages that were not printed will be forwarded.
• To program the address for data forwarding, see "Set Address for Data Forwarding" (page 113) in the system settings
(administrator).
46
Printer Condition Settings
The printer condition settings are used to configure basic printer settings.
Can be enabled on MX-2300G/2700G models when the printer expansion kit is installed.
Printer Default Settings
The default settings are used to set advanced print conditions for printing in an environment where the print driver is not
used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
When printing using the printer driver, the printer driver settings take precedence over the printer condition settings.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Printer Condition Settings
Printer Default Settings
Default Settings
Address Control
Document Filing
PCL Settings
PostScript Settings
SYSTEM
SETTINGS
Admin Password
List Print
Receive/Forward
Control
USB-Device Check
(User)
Fax Data
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Printer Condition Settings]
key.
Touch the [Printer Default Settings] key.
47
(1)
System Settings
Printer Default Settings
Copies
Orientation
Default Paper Size
1
Portrait
A4
(2)
Configure the default printer settings.
OK
1/3
(1) Touch the keys that you wish to configure.
When a key is touched, a setting screen appears.
Configure the settings.
(2) Touch the [OK] key.
4
(1)
System Settings
Printer Default Settings
Default Output Tray
Default Paper Type
Line Thickness
Centre Tray
Plain
5
(1)
System Settings
Printer Default Settings
2-Sided Print
Colour Mode
N-Up Print
1-Sided
B/W
1-Up
For the settings, see "Settings" (page 49).
(2)
OK
2/3
(2)
OK
3/3
48
Settings
Item Settings Factory default setting
Copies 1 - 999 sets 1
Orientation • Portrait
• Landscape
Default Paper Size A3, B4, A4, B5, A5, 11" x 17", 8-1/2" x 14",
8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2",
5-1/2" x 8-1/2", 8K, 16K
Default Output Tray*
Default Paper Type Plain Paper, Letter Head, Pre-Printed,
Line Thickness*
2-Sided Print • 1-Sided
Colour Mode •Colour
N-Up Print •1-Up
1
3
• Centre Tray
•Finisher Tray*
• Right Tray
Pre-Punched, Recycle Paper, Colour
0 - 9 5
• 2-Sided (Book)
• 2-Sided (Tablet)
•B/W
•2-Up
•4-Up
2
Portrait
A4 (8-1/2" x 11")
Centre Tray
(Finisher Tray*
Plain Paper
1-Sided
B/W
1-Up
2
)
*1 When a right tray is installed.
*2 When a saddle stitch finisher or finisher is installed.
*3 This setting is used to adjust the line width of vector graphics (black and white printing only). Except for CAD and
other specialized uses, there is normally no need to change this setting. For more information on the values that can
be set, see the table below.
Values for the line thickness setting
Settings 0 1 2 3 4 5 6 7 8 9
Percentage minimum
line width*
50% 75% 90% 95% 100% 105% 110% 125% 150%
* All lines are minimum line width.
49
PCL Settings
This is used to set the symbol sets, fonts, and line feed code used in PCL6 and PCL5c environment.
Can be enabled on MX-2300G/2700G models when the printer expansion kit is installed.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Printer Condition Settings
Printer Default Settings
Default Settings
Address Control
Document Filing
PCL Settings
PostScript Settings
SYSTEM
SETTINGS
Admin Password
List Print
Receive/Forward
Control
USB-Device Check
(User)
Fax Data
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Printer Condition Settings]
key.
Touch the [PCL Settings] key.
4
(1)
System Settings
PCL Settings
PCL Symbol Set Setting
PCL Font Setting
PCL Line Feed Code
PC-8
Internal:0
0
(1) (2)
System Settings
PCL Settings
Wide A4
For the settings, see "Settings" (page 51).
(2)
Configure the PCL settings.
OK
1/2
OK
2/2
(1) Touch the keys or checkboxes of the items
that you wish to configure.
When a key is touched, a setting screen appears.
Configure the settings.
For a checkbox setting, touch the checkbox to set it to
or as desired.
(2) Touch the [OK] key.
50
Settings
Item Settings Factory default setting
PCL Symbol Set Setting
Specify the symbol set used for
printing.
PCL Font Setting
Use this to select the font used for
printing.
PCL Line Feed Code
This setting is used to select how
the printer responds when a line
feed command is received.
Wide A4
When this is enabled, 80 characters
per line can be printed on A4 size
paper using a 10-pitch font. (When
this setting is disabled, up to 78
characters can be printed.)
Select from 35 items. 3. (PC-8)
• Internal Font
• Extended Font
(List of internal fonts when extended fonts are not
installed.)
• 0.CR=CR; LF=LF; FF=FF
• 1.CR=CR+LF; LF=LF;FF=FF
• 2.CR=CR; LF=CR+LF; FF=CR+FF
• 3.CR=CR+LF; LF=CR+LF; FF=CR+FF
• (Enabled)
• (Disabled)
Internal Font
0. (Courier)
0. CR=CR; LF=LF; FF=FF
(Disabled)
51
Postscript Settings
When a PS (PostScript) error occurs during PostScript printing, this setting determines whether or not an error notice is
printed.
This procedure can be performed when the PS3 expansion kit is installed.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Printer Condition Settings
Printer Default Settings
Default Settings
Address Control
Document Filing
PCL Settings
PostScript Settings
SYSTEM
SETTINGS
Admin Password
List Print
Receive/Forward
Control
USB-Device Check
(User)
Fax Data
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Printer Condition Settings]
key.
Touch the [PostScript Settings] key.
4
(1) (2)
System Settings
PostScript Settings
Print PS Errors
OK
To have PS error notices printed, select the checkbox .
Configure the PS settings.
(1) Touch the [Print PS Errors] checkbox so
that or appears.
(2) Touch the [OK] key.
52
Document Filing Control
This is used to create, edit, and delete custom folders for document filing.
Custom Folder Registration
Follow these steps to create a custom folder.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Document Filing Control
Custom Folder Registration
Amend/Delete Custom Folder
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Document Filing Control]
key.
Touch the [Custom Folder Registration]
key.
4
Custom Folder Registration
No.001
Folder Name
Initial Password
User Name
• The "No." that automatically appears is the lowest number from 001 to 500 that has not yet been programmed. (This
number cannot be selected from the numbers that have not been programmed.)
• A name cannot be programmed if it is already being used for another folder.
ExitNext
Enter a folder name.
(1) Touch the [Folder Name] key.
(2) Enter a folder name on the text entry screen
that will appear.
Enter up to 28 characters.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
53
5
Custom Folder Registration
No.001
Folder Name
Initial
User Name
User 1
Password
Next
Exit
Enter initials.
(1) Touch the [Initial] key.
(2) Enter initials on the text entry screen that
will appear.
Up to 10 characters can be entered.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
6
7
Custom Folder Registration
No.001
Folder Name
Initial
User Name
Custom Folder Registration
Select user name.
AAA AAA
CCC CCC
EEE EEE
GGG GGG
User 1
U
BBB BBB
DDD DDD
FFF FFF
HHH HHH
Password
Next
1
25
UVWXYZOPQRSTJKLMNEFGHIABCDAll Users
Exit
Cancel
Default User
ABC
User
Touch the [User Name] key.
Select the user.
If no users have been stored, touch the [Default User] key to select a factory default user.
Custom Folder Registration
Registration is completed.
No.001
Folder Name
Initial Password
User 1
U
Next
Exit
To set a password, touch the [Password]
key.
8
9
User Name
BBB BBB
A password can be omitted.
Custom Folder Registration
No.001
Password
Enter password via the 10-key pad.
Next
Cancel
Exit
OK
Enter a password.
(1) Enter a 5 to 8-digit password with the
numeric keys.
(2) Touch the [OK] key.
(1) (2)
If you touch the [OK] key without entering anything, a password will not be created.
54
Custom Folder Registration
Registration is completed.
No.001
Folder Name
Initial
User 1
U
Password
Next
Exit
Touch the [Exit] key.
10
User Name
BBB BBB
To create another folder...
Touch the [Next] key and repeat the procedure from step 4.
Up to 500 custom folders can be created.
When no further folders can be created, delete unneeded folders and then create a new folder. To delete a folder, see
"Amend/Delete Custom Folder" (page 56).
55
Amend/Delete Custom Folder
Follow the steps below to edit or delete a custom folder.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Document Filing Control
Custom Folder Registration
Amend/Delete Custom Folder
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Document Filing Control]
key.
Touch the [Amend/Delete Custom
Folder] key.
4
Custom Folder / Amend/Delete
Select custom folder to Amend/delete.
User 1 User 2
User 3 User 4
User 5 User 6
User 7
All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ
User 8
Exit
1/2
Touch the folder that you wish to edit or
delete.
• If a password has been set for the folder, the following password entry screen will appear. Enter the correct
password with the numeric keys and touch the [OK] key.
Enter password via the 10-key pad.
Cancel OK
• If "Delete Folder" is enabled in "Administrator Authority Setting" (page 115) in the system settings (administrator),
the following screen will appear. When the [Admin] key is touched, a folder can be deleted with the administrator
password. (Cannot be edited.)
Enter password via the 10-key pad.
CancelAdmin OK
56
Edit/Delete
● Editing
5
Custom Folder / Amend/Delete
No.001
Folder Name
Initial Password
User Name BBB BBB
User 1
U
(1)
Custom Folder / Amend/Delete
No.001
Folder Name
Initial Password
User Name BBB BBB
User 1
U
Delete the folder?
User 1
No Yes
(1)
ExitDelete
(2)
ExitDelete
(1) Touch the keys of the items that you wish to
edit.
Edit the items in the same way as you stored them.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
(2) Touch the [Exit] key.
● Deleting
(1) Touch the [Delete] key.
(2) Touch the [Yes] key.
(2)
A folder that contains files cannot be deleted. Either move the files to a different folder or delete them before deleting
the folder.
To cancel the deletion...
Touch the [No] key.
57
USB-Device Check
This lets you check the connection when a USB device is connected to the machine.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
USB-Device Check
Recognized Device
External Keyboard
USB Memory
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [USB-Device Check] key.
Check the status of the connection.
The status of a USB device that is not compatible with the machine will not appear.
58
User Control
• This setting can only be configured when "User Authentication Setting" (page 81) is enabled.
• Depending on the user that logged in, use of the following settings may not be possible.
Amend User Information
The information of the currently logged in user can be edited.
1
2
3
SYSTEM
SETTINGS
System Settings
User Control
Device Control
Printer Settings
(2) (1)
System Settings
User Control
Amend User Information
Energy Save Operation Settings
Copy Settings
Image Send
Settings
Network Settings
Document Filing
Settings
Exit
OK
2/3
Press the [SYSTEM SETTINGS] key.
Select the [User Control].
(1) Touch the keys to switch through
the screens.
(2) Touch the [User Control] key.
Touch the [Amend User Information]
key.
59
(1) (2)
Modify user information.
Amend User Information
No.001
User Name
Initial
Login Name
Password
E-mail Address
AAA AAA
A
AAA AAA
xxx@xx.xxx.com
4
Amend User Information
No.001
My Folder
Auth to:
Page Limit
Authority
Favourites
For detailed explanations of each of the settings, see "Editable items".
Editable items
Main Folder
Login Locally
Unlimited
User
Following the System Settings
Index
User 1
(1) (2)
Exit
Exit
1/2
2/2
(1) Touch the desired items and edit the
contents.
Edit the items in the same way as you stored them.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
(2) Touch the [Exit] key.
User Information Settings
User Name Edit the name of the user (max. 32 characters). This user name is used for the key
name in the login screen, the document filing user name and the sender name.
(The user name must be unique.)
Initial Enter the initials (maximum of 10 characters). The initials determine where the
user name will appear in the user name list.
Index Select the desired custom index. The custom index names are shared with the
custom indexes of the address book.
Login Name This cannot be edited.
Password Enter the password used for user authentication by user name and password (1 to
32 characters). (The password can be omitted.)
E-mail Address This cannot be edited.
My Folder This cannot be edited.
Auth to: This cannot be edited.
Page Limit This cannot be edited.
Authority This cannot be edited.
Favourites Select the operation settings that are applied at login from the stored Favourite
Operation Groups.
Check with your administrator for the settings of the Favourite Operation Groups.
(User number)
* This appears only when user
authentication is controlled by user
number.
This cannot be edited.
60
SYSTEM SETTINGS
2
This chapter explains the system settings that are configured by the administrator of the machine.
(ADMINISTRATOR)
Accessing the System Settings (Administrator)
To access the system settings (administrator), the administrator must follow the procedure below to log in.
When User Authentication is not Enabled
When "User Authentication Setting" (page 81) is not enabled, follow the procedure below to log in.
SYSTEM
SETTINGS
1
Press the [SYSTEM SETTINGS] key.
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Administrator Password
Enter the administrator password.(From 5 to 32 characters)
Password
Default Settings
Address Control
Document Filing
Control
(1)
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
ExitAdmin Password
OKCancel
(2)
Touch the [Admin Password] key.
Log in.
(1) Touch the [Password] key and enter the
administrator password.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
(2) Touch the[OK] key.
61
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
Default Settings
Address Control
Document Filing
Control
Logout
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
1/3
Configure the desired system settings.
Touch the items that you wish to configure and select the
desired settings.
4
System Settings
User Control
Device Control
Printer Settings
Energy Save
Copy Settings
Image Send
Settings
Operation Settings
Network Settings
Document Filing
Settings
ExitLogout
2/3
(A)
System Settings
List Print
(Administrator)
Storing/Calling
of System Settings
Security Settings
Change Admini-
strator Password
Logout
Enable/Disable
Settings
Product Key
Exit
3/3
(A)
• For detailed explanations of each of the settings, see the following pages of this chapter.
• Items marked (A) above are indicated as "System Settings (Administrator)" in this manual to distinguish them from
the general user system settings.
• If Auto Clear activates, logout will automatically take place.
• To logout...
Touch the [Logout] key in the top right corner of the screen or touch the [Exit] key to quit the system settings.
User authentication is initially disabled (factory default setting).
62
When User Authentication is Enabled
When "User Authentication Setting" (page 81) is enabled, follow the procedure below to log in.
• For the procedure for enabling user authentication, see "User Control" (page 81).
• When auto login is enabled, the login screen will not appear.
● Login by login name and password (and
e-mail address*)
1
(1)
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to:OKServer 1
Please select a user
to be logged in.
AAA AAA
CCC CCC
EEE EEE
GGG GGG
All Users ABCD EFGHI JKLMN OPQRST UVWXYZ
BBB BBB
DDD DDD
FFF FFF
HHH HHH
(3) (4)
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to:
Administrator
Login Locally
1
25
(2)
Back
Admin Login
Direct Entry
ABC User
OK
(1) Touch the [Login Name] key.
* If login name / password / e-mail address is selected for
the login method, [E-mail Address] will appear under
the [Login Name] key shown on the left.
(2) Touch the [Admin Login] key.
(3) Touch the [Password] key and enter the
administrator password.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
(4) Touch the [OK] key and go to step 3.
● Login by user number
Enter your user number.
OK
Admin Login
In addition to login in by touching the [Admin Login] key, the system settings (administrator) can also be accessed
when login is performed by selecting a user with administrator rights from the user list or by entering a user number
with administrator rights.
For these login procedures, see "When User Authentication is Enabled" (page 6).
Touch the [Admin Login] key.
63
2
Enter the administrator password.
(From 5 to 32 characters)
Password
Cancel
Enter the administrator password.
OK
(1) Touch the [Password] key and enter the
administrator password.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
3
(1)
SYSTEM
(2)
(2) Touch the [OK] key.
Press the [SYSTEM SETTINGS] key.
SETTINGS
This step is not necessary if you are logging in after you pressed the [SYSTEM SETTINGS] key.
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
User Control
Device Control
Printer Settings
Default Settings
Address Control
Document Filing
Control
Energy Save Operation Settings
Copy Settings
Image Send
Settings
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Network Settings
Document Filing
Settings
Exit
Exit
1/3
2/3
Configure the desired system settings.
Touch the items that you wish to configure and select the
desired settings.
4
(A)
System Settings
List Print
(Administrator)
Storing/Calling
of System Settings
Security Settings
Change Admini-
strator Password
Enable/Disable
Settings
Product Key
Exit
3/3
(A)
• For detailed explanations of each of the settings, see the following pages of this chapter.
• Items marked (A) above are indicated as "System Settings (Administrator)" in this manual to distinguish them from
the general user system settings.
• If Auto Clear activates, logout will automatically take place.
• To logout...
Press the [LOGOUT] key ( ). (Except when entering a fax number.)
64
System Settings (Administrator) List
When the system settings are accessed with administrator rights, the following items appear. The factory default setting
for each item is also shown.
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
General items
Item Factory default setting Page
■ Total Count
■ Default Settings
■ List Print (User)
■ Paper Tray Settings
■ Address Control
■ Fax Data Receive/Forward
■ Printer Condition Settings
■ Document Filing Control
■ USB-Device Check
For information on the system settings accessed
with general rights, see "System Settings
(General) List".
Administrator items
Item Factory default setting Page
■ User Control
● User Authentication Setting 81
X User Authentication Disable 81
X Authentication Method Setting Authenticate a User by Login Name and
Password
9
81
81
X Device Account Mode Setting
81 Device Account Mode Disable
User Selection –
● User Registration
X Store –
X Amend/Delete –
X Delete All Users –
● Pages Limit Group Registration – 84
82
65
Item Factory default setting Page
● Actions when the Limit of Pages for Output Jobs
● Authority Group Registration – 85
● Favourite Operation Group Registration – 87
● User Count Display – 88
● User Count Reset – 88
● User Information Print
X All User Information Print –
X User List –
X List of Number of Pages Used –
X Page Limit Group List –
X Authority Group List –
X Favourite Operation Group List –
● The Number of User Name Displayed Setting 8 89
● A Warning when Login Fails Disable 89
● Disable Printing by Invalid User Disable 89
● Default Network Authentication Server Setting – 89
Job is Stopped when the Limit of Pages is Reached
84
89
■ Energy Save
● Toner Save in Printer Mode*
● Toner Save in Copy Mode*
● Auto Power Shut-Off Enable 90
● Auto Power Shut-Off Timer MX2300/2700 Series: 45 min.
● Preheat Mode Setting 15 min. 90
■ Operation Settings
● Keys Touch Sound
X Keys Touch Sound at Initial Point Disable
● Auto Clear Setting 60 sec.
X Cancel Timer Disable
● Message Time Setting 6 sec. 91
● Display Language Setting English 91
1
2
Disable 90
Disable 90
MX3500N/3501N: 60 min.
MX4500N/4501N: 90 min.
90
90
91
91X Keys Touch Sound Middle
91
● Disabling of Job Priority Operation Disable 91
● Disabling of Bypass Printing Disable 92
● Key Operation Setting 0.0 sec.
X Disable Auto Key Repeat Disable
92
66
Item Factory default setting Page
● Disabling of Clock Adjustment Disable 92
● Disabling of Covers/Inserts Mode*
● Customize Key Setting
X Copy
Customize 1 Special Modes
Customize 2 File
Customize 3 Quick File
X Scan*
4
Customize 1 Special Modes
Customize 2 File
Customize 3 Quick File
X Internet Fax*
5
Customize 1 Special Modes
Customize 2 File
3
Disable 92
Customize 3 Quick File
6
X Fax*
Customize 1 Special Modes
Customize 2 File
Customize 3 Quick File
X USB Memory Scan
Customize 1 Special Modes
Customize 2 Erase
Customize 3 Suppress BG
X Data Entry
Customize 1 Special Modes
Customize 2 File
Customize 3 Quick File
■ Device Control
● Original Size Detector Setting
92
94
94X Original Detection Size Combination Varies depending on country and region
X Cancel Detection at Document Glass Disable
● Disabling of Document Feeder*
● Original Feeding Mode*
3
3
Disable 94
All Disabled 94
● Disabling of Duplex Disable 94
● Disabling of Large Capacity Cassette*
7
Disable 94
67
Item Factory default setting Page
● Disabling of Optional Paper Drawer*
8
Disable 95
● Disabling of Tray Setting Disable 95
● Disabling of Finisher*
9
Disable 95
● Disabling of Offset Disable 95
● Disabling of Stapler*
● Saddle Stitch Position Adjust*
● Disabling of Punch*
● Disabling of Colour Mode*
9
10
11
12
Disable 95
0.0 mm 95
Disable 95
Disable 95
● Auto Paper Selection Setting Plain Paper 96
● Registration Adjustment
96
X Auto Adjustment –
● Optimization of the Hard Disk – 96
● Tandem Connection Setting
X IP Address of Slave Machine 0.0.0.0
X Port Number 50001
96
X Disabling of Master Machine Mode Disable
X Disabling of Slave Machine Mode Disable
● Clear All Job Log Data – 96
● Detect Standard in Auto Colour Mode 3 96
■ Copy Settings
● Initial Status Settings
X Colour Mode Full Colour
X Paper Tray Varies depending on the machine configuration
X Exposure Type Auto
X Copy Ratio 100%
X 2-Sided Copy 1-Side to 1-Side
X Output –
● Exposure Adjustment
X Colour
Document Glass 5
Document Feeder 5
X B/W
97
97
97
Document Glass 5
Document Feeder 5
● Rotation Copy Setting Enable 97
68
Item Factory default setting Page
● Add or Change Extra Preset Ratios
97X Reduction –
X Enlargement –
● Setting a Maximum Number of Copies 999 97
● Initial Margin Shift Setting
X Side-2
● Erase Width Adjustment
X Centre
● Card Shot Settings
X Fit to Page Disable
● Automatic Saddle Stitch*
● Initial Tab Copy Setting 10 mm (1/2") 98
● Disabling Deletion of Job Programs Disable 98
● Disabling of Bypass-Tray in Duplex Copy Disable 98
● Disabling of Auto Paper Selection Disable 98
● Auto Selection Setting of Tray that is Supplied the Paper Disable 99
● Initial Colour Balance Setting Factory Default State 99
● Auto Colour Calibration – 99
●
B/W 600dpi x 600dpi Scanning Mode for Document Feeder
10
10 mm (1/2")
10 mm (1/2")
Enable 98
3
*
Disable 100
98X Side-1
98X Edge
98X Original Size X: 86 mm (3-3/8") Y: 54 mm (2-1/8")
● B/W Quick Scan from Document Glass Enable 100
■ Network Settings
● IP Address Setting DHCP 101
● Enable TCP/IP Enable 101
● Enable NetWare Enable 101
● Enable EtherTalk Enable 101
● Enable NetBEUI Enable 101
● Reset the NIC – 101
● Ping Command – 101
■ Printer Settings
● Default Settings 102
X Prohibit Notice Page Printing Enable 102
X Prohibit Test Page Printing Disable 102
X A4/Letter Size Auto Change Varies depending on country and region. 102
101
102
69
Item Factory default setting Page
X Print Density Level
102 Colour 3
B/W 3
X Bypass Tray Settings 102
Enable Detected Paper Size in Bypass Tray Disable 102
Enable Selected Paper Type in Bypass Tray Enable 102
Exclude Bypass-Tray from Auto Paper Select Disable 102
X Job Spool Queuing Enable 102
● Interface Settings 103
X Hexadecimal Dump Mode*
X I/O Timeout 60 sec. 103
X Enable USB Port Enable 103
X USB Port Emulation Switching*
X Enable Network Port Enable 103
X Network Port Emulation Switching*
1
1
1
Disable 103
PCL (Auto*13) 103
PCL (Auto*13) 103
X Port Switching Method Switch at End of Job 104
● Colour Adjustments 104
X Auto Colour Calibration – 104
■ Image Send Settings*
14
● Operation Settings 105
X Default Display Setting
Mode Scan*4 (Fax*6)
Hold settings for a while after scanning has been completed
Disable
Switch Automatically to Copy Mode Screen Disable
X Initial Resolution Setting
Apply the Resolution Set when Stored Disable
Scan*
Internet Fax*
Fax*
4
5
6
200X200dpi
200X100dpi
Standard
X Default Exposure Settings
105
105
105
Exposure Auto
105
Original Image Type Text
Moiré Reduction Disable
X Must Input Next Address Key at Broadcast Setting Disable 106
X Scan Complete Sound Setting Middle 106
X The Number of File Name/Subject/Body Keys
Displayed Setting
6
106
70
Item Factory default setting Page
X The Number of Direct Address Keys Displayed Setting 6 106
X Disable Switching of Display Order Disable 106
X Hold Setting for Received Data Print
106 Received Data Hold Disable
Password Setting –
X Settings to Disable the Registration of Destination 107
Disable Registering Destination from Operation Panel
• Group Disable
• E-mail Disable
• Internet Fax Disable
•Fax Disable
Disable Registering Destination on Web Page*
• Group Disable
• E-mail Disable
• FTP Disable
• Desktop Disable
• Network Folder Disable
• Internet Fax Disable
•Fax Disable
Disable Registration Using Network Scanner
X Settings to Disable Transmission 107
Disable [Resend] on Fax/Image Send Mode Disable 107
Disable Selection from the Address Book
Tools*
15
15
Disable 107
107
107
• E-mail Disable
• FTP Disable
• Desktop Disable
• Network Folder Disable
• Internet Fax Disable
•Fax Disable
Disable Direct Entry
• E-mail Disable
• Internet Fax Disable
•Fax Disable
Disable PC-I-Fax Transmission*
Disable PC-Fax Transmission*
5
6
71
107
107
Disable 107
Disable 107
Item Factory default setting Page
● Scan Settings*
X Default Sender Set – 108
X Default Colour Mode Settings
Colour Mode Auto, Greyscale
B/W Mode Mono 2
Disable Change of B/W Setting in Auto Mode Disable
X Initial File Format Setting
B/W
Colour/Grey
X Compression Mode at Broadcasting
4
• File Type PDF
• Compression Mode MMR (G4)
• Specified Pages per File Disable
• File Type PDF
• Compression Ratio Medium
• Specified Pages per File Disable
108
108
108
Colour/Greyscale Medium
X Maximum Size of E-mail Attachments (E-mail) Unlimited 109
X Maximum Size of Data Attachments
(FTP/Desktop/Network Folder)
X Default Address Setting Disable 109
X Bcc Setting
Display Bcc Address on the Job Status Screen Disable
X Disable Scan Function
USB Memory Scan Disable
X Pre-Setting Mail Signature Disable 109
● I-Fax Settings*
X I-Fax Default Settings 110
I-Fax Own Name and Address Set – 110
5
Disable
108 Black & White MH (G3)
109
109 Enable Bcc Disable
109 PC Scan Disable
110
Auto Wake Up Print Enable 110
I-Fax Speaker Volume Settings –
110• Receive Signal Middle
• Communication Error Signal Middle
72
Item Factory default setting Page
Original Print on Transaction Report Print Out Error Report Only 110
Transaction Report Print Select Setting
• Single Sending Print Out Error Report Only
• Broadcasting Print Out All Report
• Receiving No Printed Report
Activity Report Print Select Setting
• Print Daily at Designated Time Disable
Body Text Print Select Setting Disable 111
Pre-Setting Mail Signature Disable 111
X I-Fax Send Settings 112
I-Fax Reception Report On/Off Setting Disable 112
I-Fax Reception Report Request Timeout Setting 1 hour 112
Number of Resend Times at Reception Error 2 112
Maximum Size of E-mail Attachments (E-mail) Unlimited 112
Rotation Sending Setting All Enable 112
Printing Page Number at Receiver Enable 112
X I-Fax Receive Settings 113
111
111• Auto Print at Memory Full Disable
Auto Receive Reduce Setting Enable 113
Duplex Reception Setting Disable 113
Set Address for Data Forwarding – 113
Letter Size RX Reduce Print Disable 113
POP3 Communication Timeout Setting 60 sec. 113
Reception Check Interval Setting 5 min. 113
Anti Junk Mail/Domain Name Setting All Invalid 114
I-Fax Output Setting*
■ Document Filing Settings
● Default Mode Settings Sharing Mode 115
● Sort Method Setting Date 115
● Document Output Options
X Print
Copy Enable
Printer Enable
16
Varies depending on the machine configuration 114
115
115
Scan Send Disable
I-Fax Send (Incl. PC-I-Fax) Disable
73
Item Factory default setting Page
Fax Send (Incl. PC-Fax) Disable
Scan to HDD Enable
X Scan Send*
Copy Disable
Scan Send Enable
I-Fax Send (Incl. PC-I-Fax) Disable
Fax Send (Incl. PC-Fax) Disable
Scan to HDD Enable
X I-Fax Send*
4
5
Copy Disable
Scan Send Disable
I-Fax Send (Incl. PC-I-Fax) Enable
Fax Send (Incl. PC-Fax) Disable
Scan to HDD Disable
X Fax Send*
Copy Disable
Scan Send Disable
I-Fax Send (Incl. PC-I-Fax) Disable
Fax Send (Incl. PC-Fax) Enable
Scan to HDD Disable
● Administrator Authority Setting
X Delete Folder Disable
● Default Colour Mode Settings
6
115
115X Delete File Disable
115X Colour Auto
X B/W Mono 2
● Default Exposure Settings
X Exposure Auto
X Original Image Type Text
X Moiré Reduction Disable
● Initial Resolution Setting 600X600dpi 116
● Colour Data Compression Ratio Setting Medium 116
● Default Output Tray*
● Scan Complete Sound Setting Middle 116
16
Varies depending on the machine configuration 116
116
74
Item Factory default setting Page
● Delete All Quick Files
116X Delete –
X
Delete quick files at power up. (Protected file excluded)
● Disable Stamp for Reprinting Disable 116
● Batch Print Settings
X Selection of [User Unknown] is not allowed. Enable
Enable
116X Selection of [All Users] is not allowed. Enable
■ List Print (Administrator)
● Administrator Settings List
X Copy –
X Print –
X Image Send*
14
X Document Filing –
X Security –
X Common –
X All Administrator Settings List –
● Image Sending Activity Report*
14
X Image Sending Activity Report (Scan) –
X Image Sending Activity Report (Internet Fax) –
X Image Sending Activity Report (Fax) –
● Anti Junk Fax Number List*
● Anti Junk Mail/Domain Name List*
● Inbound Routing List*
● Document Admin List*
● Web Setting List*
● Metadata Set List*
15
18
6
5
17
17
117
–
117
117
– 117
– 117
– 117
117
– 117
117
■ Security Settings
● SSL Settings
X IPP-SSL Disable
■ Enable/Disable Settings
● User Control 119
X Disabling of Printing by Invalid User Disable 119
75
118
118X HTTPS Disable
119
Item Factory default setting Page
● Operation Settings 119
X Cancel Auto Clear Timer Disable 119
X Disabling of Job Priority Operation Disable 119
X Disabling of Bypass Printing Disable 119
X Disable Auto Key Repeat Disable 119
X Disabling of Clock Adjustment Disable 119
X Disabling of Covers/Inserts Mode Disable 119
● Device Control 119
X Disabling of Document Feeder*
X Disabling of Duplex Disable 119
X Disabling of Large Capacity Cassette*
X Disabling of Optional Paper Drawer*
X Disabling of Tray Setting Disable 120
X Disabling of Finisher*
9
X Disabling of Offset Disable 120
X Disabling of Stapler*
X Disabling of Punch*
9
11
X Disabling of Colour Mode*
3
7
8
Disable 119
Disable 119
Disable 119
Disable 120
Disable 120
Disable 120
12
Disable 120
X Disabling of Master Machine Mode Disable 120
X Disabling of Slave Machine Mode Disable 120
● Copy Settings 120
X Disable Copy in Different Size/Direction Disable 120
X Disabling Deletion of Job Programs Disable 120
X Disabling of Bypass-Tray in Duplex Copy Disable 120
X Disabling of Auto Paper Selection Disable 121
● Printer settings 121
X Prohibit Notice Page Printing Enable 121
X Prohibit Test Page Printing Disable 121
X Exclude Bypass-Tray from Auto Paper Select Disable 121
● Image Send Settings 121
X Disable Switching of Display Order Disable 121
X Disable Scan Function
121 PC Scan Disable
USB Memory Scan Disable
76
Item Factory default setting Page
X Settings to Disable the Registration of Destination 121
Disable Registering Destination from Operation Panel
• Group Disable
• E-mail Disable
• Internet Fax Disable
•Fax Disable
Disable Registering Destination on Web Page*
• Group Disable
• E-mail Disable
• FTP Disable
• Desktop Disable
• Network Folder Disable
• Internet Fax Disable
•Fax Disable
Disable Registration Using Network Scanner
X Settings to Disable Transmission 122
Disable [Resend] on Fax/Image Send Mode Disable 122
Disable selection from the Address Book
Tools*
15
15
Disable 121
121
121
• E-mail Disable
• FTP Disable
• Desktop Disable
• Network Folder Disable
• Internet Fax Disable
•Fax Disable
Disable Direct Entry
• E-mail Disable
• Internet Fax Disable
•Fax Disable
Disable PC-I-Fax Transmission*
Disable PC-Fax Transmission*
● Document Filing Settings 122
X Disable Stamp for Reprinting Disable 122
X Batch Print Settings
5
6
Disable 122
Disable 122
122
122
122 Selection of [All Users] is not allowed. Enable
Selection of [User Unknown] is not allowed. Enable
77
Item Factory default setting Page
■ Change Administrator Password
■ Product Key*
● Network Scanner Expansion Kit – 124
● Printer Expansion Kit – 124
● PS3 Expansion Kit – 124
● Internet Fax Expansion Kit – 124
● E-mail Alert and Status – 124
● Application Integration Module – 124
● Serial Number – 124
■ Storing/Calling of System Settings
● Restore Factory Defaults – 125
● Store Current Configuration – 125
● Restore Configuration – 125
19
See "TO THE ADMINISTRATOR OF THE
MACHINE" in the Safety Guide.
123
124
125
The following items are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide.
Item Factory default setting
■ Image Send Settings
● Fax Settings*
X Fax Default Settings
Fax Own Name and Number Set –
Dial Mode Setting*
Auto Wake Up Print Enable
Pause Time Setting 2 sec.
Speaker Settings
6
2
• Speaker Volume: Middle
• Ringer Volume Volume: Middle
• Line Monitor Volume: Middle
• Fax Receive Complete Signal Volume: Middle; Tone Pattern: 3; Transmission
• Fax Send Complete Signal Volume: Middle; Tone Pattern: 3; Transmission
Tone
Complete Sound Time Setting: 3 sec.
Complete Sound Time Setting: 3 sec.
• Fax Communication Error Signal Volume: Middle; Tone Pattern: 3; Transmission
Complete Sound Time Setting: 0.3 sec.
78
Item Factory default setting
Remote Reception Number Setting 5
Original Print on Transaction Report Print Out Error Report Only
Transaction Report Print Select Setting
• Single Sending Print Out Error Report Only
• Broadcasting Print Out All Report
• Receiving No Printed Report
• Confidential Reception Print Out Notice Page
Activity Report Print Select Setting
• Auto Print at Memory Full Disable
• Print Daily at Designated Time Disable
ECM Enable
Distinctive Ring Detection*
X Fax Send Settings
Auto Reduction Sending Setting Enable
Rotation Sending Setting All Enable
2
Disable
Quick On Line Sending Enable
Printing Page Number at Receiver Enable
Date/Own Number Print Position Setting Outside the Original Image
Registration of Own Name Select –
Recall in Case of Line Busy Varies depending on country and region
Recall in Case of Communication Error Varies depending on country and region
X Fax Receive Settings
Number of Calls in Auto Reception 2
Duplex Reception Setting Disable
Auto Receive Reduce Setting Enable
Print Style Setting Auto Size Select
Set the Telephone Number for Data Forwarding –
Letter Size RX Reduce Print*
A3 RX Reduce*
Anti Junk Fax Setting –
Fax Output Settings Varies depending on the machine configuration
2
2
Disable
Disable
79
Item Factory default setting
X Fax Polling Security
Polling Security Setting Enable
Passcode Number Setting –
*1 When the printer expansion kit is installed on MX-2300G/2700G models.
*2 This function is not available in some countries and regions.
*3 When an automatic document feeder is installed.
*4 When the network scanner expansion kit is installed on MX-2300G/2700G models.
*5 When the Internet fax expansion kit is installed.
*6 When the facsimile expansion kit is installed.
*7 When a large capacity tray is installed.
*8 When a paper drawer is installed.
*9 When a saddle stitch finisher or finisher is installed.
*10 When a saddle stitch finisher is installed.
*11 When a punch module is installed.
*12 When a colour-related problem has occurred.
*13 When the PS3 expansion kit is installed.
*14 When the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed on
MX-2300G/2700G models.
*15 When network connection is enabled.
*16 When a right tray is installed.
*17 When the facsimile expansion kit or the Internet fax expansion kit is installed. (When the network scanner expansion
kit is installed, and in addition when either the facsimile expansion kit or the Internet fax expansion kit is installed on
MX-2300G/2700G models.)
*18 When the application integration module is installed.
*19 Depending on the peripheral devices installed, it may not be possible to use some settings.
80
User Control
This is used to configure settings for user authentication. Touch the [User Control] key and configure the settings.
• Device Account Mode Setting
User Authentication Setting
These settings enable or disable user authentication and
specify the authentication method.
When user authentication is enabled, each user of the
machine is registered. When a user logs in, settings for
that user are applied. This function allows greater control
of security and cost management than on previous
machines.
System Settings
User Authentication Setting
User Authentication
Authentication Method Setting
Device Account Mode Setting
Login Name/Password Management
No
• User Authentication
To enable user authentication, select the [User
Authentication] checkbox and touch the [OK] key.
When the [User Authentication] checkbox is selected
, a login screen appears when any mode other
than the job status screen* is selected. Log in using
your stored user information. (For the procedure for
storing users, see "User Registration" (page 82).)
After logging in, you can move freely through the
modes. For the login procedure in the login screen,
see "When User Authentication is Enabled" (page 6).
* Note that the login screen will appear when a file
stored by document filing is used or a broadcast
transmission is re-attempted from the job status
screen.
• Authentication Method Setting
To select one of the following authentication methods,
touch the [Authentication Method Setting] key after
selecting the [User Authentication] checkbox .
Select the desired key and touch the [OK] key.
• Authenticate a User by Login Name and Password:
This method is required when network authentication
is used.
• Authenticate a User by Login Name, Password and
E-mail Address:
This is used when LDAP3 is configured and e-mail
addresses are used for authentication.
• Authenticate a User by User Number Only:
This can be used as a simple login method when
network authentication is not used.
OK
A specific user can be stored as an auto login user.
When this setting is enabled, login can be performed
automatically.
This function saves you the bother of logging in but
still allows the settings of the selected user (network
settings, favourite operations, etc.) to be applied.
To store a user for auto login, touch the [Device
Account Mode Setting] key after selecting the [User
Authentication] checkbox .
System Settings
Device Account Mode Setting
Device Account Mode
User Selection
AAA AAA
OK
Select the [Device Account Mode] checkbox and
touch the [User Selection] key. The user selection
screen will appear. Select the auto login user. An
authentication screen will appear for confirmation
purposes after the auto login user is selected. Enter
the password to complete the setting.
• The login screen will vary depending on the
authentication method that is selected. For more
information, see "When User Authentication is
Enabled" (page 6).
• Be sure to set the authentication method before
registering users. When users are registered,
information will be configured for each user (login
name, password, etc.) based on the selected
authentication method.
• When "Authenticate a User by User Number Only"
is selected for the authentication method, network
authentication cannot be used.
• If auto login fails for some reason when auto login is
enabled, or the login user does not have
administrator rights, all system settings or the
system settings (administrator) will lock. In this
event, the administrator should touch the [Admin
Password] key in the system settings screen and
log in again.
81
User Registration
Amend/Delete
This is used to store, edit, and delete users when user
authentication is enabled.
Touch one of the following keys:
System Settings
User Registration
Store
Amend/Delete
Delete All Users
OK
Store
The number of users that can be stored is as follows:
MX-2300/2700 Series: 200 users
MX-3500/4500 Series: 1000 users
*This does not include factory default users.
Touch each key and enter the required
1
information.
For more information, see "Items stored" (page 83).
User Registration
User Name AAA AAA
Initial Index
Login Name
Password
E-mail Address
A User 1
AAA AAA
xxx@xx.xxx.com
Applied to L/N
ExitRegister
1/2
Select the user.
1
User / Amend/Delete
Select user to amend/delete.
AAA AAA
CCC CCC
EEE EEE
GGG GGG
All Users
Edit or Delete
2
BBB BBB
DDD DDD
FFF FFF
HHH HHH
ABCD EFGHI JKLMN OPQRST UVWXYZ
1
25
Default User
ABC
To edit
(A) Touch the desired items and edit the items in the
same way as you stored them and then touch the
[Amend] key.
To delete
(B) Touch the [Delete] key.
A message will appear to confirm the deletion. Touch
the [Yes] key.
* Default users and the user that is specified as the auto
login user cannot be deleted.
(B)(A)
User / Amend/Delete
No.001
User Name AAA AAA
Initial Index
Login Name
Password
E-mail Address
A User 1
AAA AAA
xxx@xx.xxx.com
DeleteAmend
Applied to L/N
Exit
User
Exit
1/2
Touch the [Register] key.
2
Touch the [Exit] key.
3
To store another user, touch the [Next] key and repeat the
procedure from step 1.
User Registration
Registration is completed.
No.001
My Folder Main Folder
Auth to:
Page Limit
Authority
Favourites
Login Locally
Unlimited
User
Following the System Settings
ExitNext
The lowest number, 001 to 200, that has not yet
been programmed automatically appears in "No." in
the top left corner of the screen.
The number stored here is used when the user is
specified with the key. It is convenient to
memorize each user's number.
2/2
Delete All Users
All users can be deleted. This operation can only be
performed by an administrator.
Touch the [Delete All Users] key in the "User
Registration" screen. A confirmation screen will appear.
Touch the [Yes] key.
When auto login is enabled, "Delete All Users" cannot
be used. The factory-stored users cannot be deleted.
82
Items stored
See the table below for the items that are stored.
Some items must be entered before the keys of other
items can be selected. Enter items whose keys can be
selected first.
Store the name of the user (max. 32
characters). This user name will be
used for the key name in the login
1
User Name*
screen, the user name for document
filing, and the sender name. (More
than one user cannot have the same
user name.)
Page Limit
Authority
Specify page limits for the user by
selecting one of the stored page limit
groups. The factory default setting is
"Unlimited".
For more information, see "Pages Limit
Group Registration" (page 84).
Specify the authority of the user by
selecting one of the stored authority
groups. The factory default setting is
"User".
For more information, see "Authority
Group Registration" (page 85).
Applied to L/N
1
Initial*
1
Index*
Login Name
Password*
2
E-mail
Address
Touch this key to enter the stored
user name in the login name.
This determines where the user
name will appear in the user list. The
first 10 characters of the user name
are automatically entered. (The
initials can be changed.)
Select the custom index. The custom
index names are shared with the
custom indexes of the address book.
Enter the login name used when
authentication by login
name/password is enabled
(maximum of 255 characters). (The
login name must be unique.)
Enter the password used when
authentication by login
name/password is enabled (1 to 32
characters). (Can be omitted.)
Enter the e-mail address used in the
sender list and for LDAP
authentication (maximum of 64
characters).
Select one of the stored Favourite
Operation Groups to specify the
operation settings that will be applied
when you log in. The factory default
Favourites
setting is "Following the System
Settings".
For more information, see "Favourite
Operation Group Registration" (page
87).
*1 Entry of this item is required.
*2 When network authentication is used, an LDAP
password will be used and thus there is no need to
configure this setting.
• When "Authentication Method Setting" is set to
"Authenticate a User by User Number Only", the
items change as follows:
"Login Name" and "Password" change to "User
Number" (5 to 8 digits).
"Applied to L/N" does not appear.
"Auth to:" does not appear.
• For the procedure for entering text, see "6.
ENTERING TEXT" in the User's Guide.
My Folder
Auth to:
A folder ("My Folder") can be
specified as the folder used by the
user for document filing. A previously
created folder can be selected or you
can create and select a new folder.
Select [Login Locally] or [Network
Authentication] (when LDAP is
enabled) for "Authenticate to:". If
[Network Authentication] is selected,
the LDAP servers stored in the Web
pages will appear. Select the server
that you wish to use for
authentication.
83
Pages Limit Group Registration
Edit or Delete
This is used to store groups of Account Limit Settings.
The page limits for each user are specified by selecting
one of these stored groups when the user is stored.
Storing groups
Up to 8 groups can be stored.
Select a group that is blank.
1
Pages Limit Group / Register/Clear
Select the pages limit group for register/clear.
No.01 ABC Group
No.02 DEF Group
No.03
No.04
Touch the [Group Name] key and enter a
2
1/2
OK
group name.
Up to 32 characters can be entered for the name. After
you have entered the name, touch the [OK] key.
--,---,--
OK
1/3
Pages Limit Group Registration
No.03
Group Name
Copies
Prints
Prints(Doc.Filing)
--,---,--
Return to the Defaults
F. Colour
--,---,----,---,--
--,---,----,---,--
--,---,--
2 Colour S. ColourB/W
--,---,--
--,---,--
Select a stored group.
1
Pages Limit Group / Register/Clear
Select the pages limit group for register/clear.
No.01 ABC Group
No.02 DEF Group
No.03
No.04
Edit or delete the group.
2
1/2
To edit
(A) Touch each item and edit the items in the same way
as they were stored and then touch the [OK] key.
To delete
(B) Touch the [Return to the Defaults] key. A message will
appear. Touch the [Yes] key. The page limit setting of
users that specified this group will change to
"Unlimited".
(B)
Pages Limit Group Registration
No.02
Group Name
Prints(Doc.Filing)
DEF Group
B/W
Copies
Prints
--,---,--
Return to the Defaults
F. Colour
75,000,000--,---,--
30,000,00030,000,000
00,000,000
2 Colour S. Colour
250,000
300,000
150,000
(A)
OK
OK
1/3
Touch the items and specify the
3
settings.
When a key is touched, a screen to enter the limit
appears. Select the desired keys, enter numbers with the
numeric keys, and touch the [OK] key.
Pages Limit Group Registration
No.03
Group Name
Prints(Doc.Filing)
Touch the [OK] key.
4
GHI Group
Copies
Prints
--,---,--
Return to the Defaults
F. Colour
75,000,000--,---,--
30,000,00030,000,000
00,000,000
2 Colour S. ColourB/W
250,000
300,000
150,000
For the procedure for entering text, see "6.
ENTERING TEXT" in the User's Guide.
Actions when the Limit of Pages
OK
for Output Jobs
This setting determines whether or not a job will be
1/3
completed if the page limit is reached while the job is in
progress.
Select the desired key and touch the [OK] key.
• Job is Stopped when the Limit of Pages is Reached
• Job is Completed even when the Limit of Pages are
Reached
84
Authority Group Registration
Edit or delete the group.
Use this to store groups of user authority settings. The
authority of each user is specified by selecting one of
these stored groups when the user is stored.
Storing groups
Up to 8 groups can be stored.
Select a group that is blank.
1
Authority Group / Register/Clear
Select the authority group to be registered/cleared.
No.01 ABC Group
No.02 DEF Group
No.03
No.04
Touch the [Group Name] key and enter a
2
1/2
OK
group name.
Up to 32 characters can be entered for the name. After
you have entered the name, touch the [OK] key.
Authority Group Registration
No.03
Group Name
Select the authority group to be the registration model.
Admin User Guest
Touch the authority group key that you
3
Cancel
wish to use as a template for the new
group.
Authority Group Registration
No.03
Group Name
Select the authority group to be the registration model.
GHI Group
Cancel
Select a stored group.
1
Authority Group / Register/Clear
Select the authority group to be registered/cleared.
No.01 ABC Group
No.02 DEF Group
No.03
No.04
Edit or delete the group.
2
1/2
To edit
(A) Touch the desired items and edit them in the same
way as they were stored. When finished, touch the
[OK] key.
To delete
(B) Touch the [Return to the Defaults] key. The template
selection screen will appear. Touch one of the keys. A
message will appear. Touch the [Yes] key. The
authority group setting of users that specified this
group will change to the selected factory-stored
authority group.
(B)
Authority Group Registration
No.02
Group Name
Select a function setting up authority.
Common Functions
DEF Group
Copy
Image Send
Return to the Defaults OK
Printer
Document Filing
System Settings
(A)
For the procedure for entering text, see "6.
ENTERING TEXT" in the User's Guide.
OK
Admin User Guest
Touch the items and specify the settings.
4
For more information on the settings, see "List of settings
and factory default settings of template groups" (page 86).
Authority Group Registration
No.03
Group Name
Select a function setting up authority.
Common Functions
Touch the [OK] key.
5
Copy
Image Send
GHI Group
Printer
Document Filing
System Settings
OKReturn to the Defaults
85
List of settings and factory default settings of
template groups
Depending on the machine specifications and
peripheral devices installed, it may not be possible to
use some settings.
Factory-stored authority group
Item
Admin User Guest
Copy
Colour Mode Approval
Setting
Special Modes Approved
Printer
Colour Mode Approval
Setting
USB Memory Direct
Print Approved
FTP Pull Print Approved Allowed Allowed
Image Send
Approval Settings for Each Mode
•E-mail
•FTP
• Desktop
•Network Folder
• USB Memory
•PC Scan
• Internet Fax
•PC-I-Fax
•Fax
•PC-Fax
All
Allowed
Allowed Allowed
Allowed Allowed
Allowed Allowed
All Allowed
All
Allowed
Only Black
& White
Allowed
Prohibited
Only Black
& White
Allowed
Prohibited
Prohibited
Item
Document Filing Print
• Colour Mode
Approval Setting
•
Special Modes Approved
Common Functions
Approval Settings for
2-Sided Print
System Settings
System Settings
System Settings*
Web Settings
Display Device/Network
Status
Power Reset
Machine Identification
Network Settings
Application Settings
(Pre-set Text/Forward
Table Excluded)
Register Pre-Set
Text/Forward Table
E-mail Alert and Status
Job Log
1
Factory-stored authority group
Admin User Guest
All
Allowed
Allowed Allowed
[1-Sided/2-Sided Approved]
Allowed*2Only user
Allowed Allowed
All
Allowed
authority
settings
allowed*
Prohibited
Prohibited
Prohibited
Prohibited
Allowed
Prohibited
Prohibited
Only Black
& White
Allowed
Prohibited
All
settings
prohibited
3
Prohibited
Colour Scan Approval Allowed Allowed
Special Modes Approved
Approval Setting for Addressing
• Approval Setting for
Direct Entry
•
Approval Setting to Use
a Local Address Book
•
Approval Settings to Use
a Global Address Book
Document Filing
Scan to HDD
• Colour Mode
Approval Setting
•
Special Modes Approved
Allowed Allowed
All Allowed
All
Allowed
Allowed Allowed
All
Allowed
Prohibited
Prohibited
Only Black
& White
Allowed
Prohibited
Port Settings/Filter
Settings
Storage Backup
Custom Links
Operation Manual
Download
Prohibited
Prohibited
Prohibited
Allowed
*1 For information on each setting, see the system
settings (general/administrator) lists.
*2 Permission except Changing Administrator Password
*3 Changes to part of the user information are possible
only for the logged in user.
86
Favourite Operation Group
Edit or delete the group.
Registration
A group of customized settings can be stored for each
user. For example, a user who speaks a different
language would normally have to change the display
language each time he or she uses the machine;
however, by storing the language in a favourite operation
group, the language is automatically selected when the
user logs in.
The customized settings of each user are specified by
selecting one of these stored groups when the user is
stored.
Storing groups
Up to 8 groups can be stored.
Select a group that is blank.
1
Favourite Operation Group / Register/Clear
Select your favourite operation group to be registered/cleared.
No.01 ABC Group
No.02 DEF Group
No.03
No.04
Touch the [Group Name] key and enter a
2
1/2
group name.
Up to 32 characters can be entered for the name. After
you have entered the name, touch the [OK] key.
Favourite Ope. Gr. Registration
No.03
Group Name
Select a function setting up favourite operation.
Copy
Document Filing
Image Send
System Settings
OK
OKReturn to the Defaults
Select a stored group.
1
Favourite Operation Group / Register/Clear
Select your favourite operation group to be registered/cleared.
No.01 ABC Group
No.02 DEF Group
No.03
No.04
Edit or delete the group.
2
1/2
To edit
(A) Touch the desired items and edit them in the same
way as they were stored. When finished, touch the
[OK] key.
To delete
(B) Touch the [Return to the Defaults] key. A message will
appear. Touch the [Yes] key. The customized settings
of users that specified this group will change to
"Following the System Settings".
(B)
Favourite Ope. Gr. Registration
No.02
Group Name
Select a function setting up favourite operation.
Document Filing
DEF Group
Copy
Return to the Defaults
Image Send
System Settings
(A)
For the procedure for entering text, see "6.
ENTERING TEXT" in the User's Guide.
OK
OK
Touch the items and specify the
3
settings.
For more information on the settings, see "Items stored in
favourite operation groups" (page 88).
Favourite Ope. Gr. Registration
No.03
Group Name
Select a function setting up favourite operation.
Document Filing
Touch the [OK] key.
4
Copy
GHI Group
Image Send
System Settings
OKReturn to the Defaults
87
Items stored in favourite operation groups
Item Settings
Copy
Initial Status
Settings
Image Send
Initial Status
Settings
Fax Default Own
Number and Name
Setting
Document Filing
Scan to HDD:
Initial Status
Settings
Document Filing
Print:
Default Output
Tray Setting
System Settings
Select settings for Colour Mode,
Paper Tray, Exposure Type, Copy
Ratio, Duplex, and Output.
Select settings for Resolution,
Exposure, and File Format.
Store the default fax sender name
and number.
Select settings for Colour Mode,
Resolution, Exposure, and
Compression Ratio.
Set the default output tray for
document filing.
User Count Display
This displays the total number of pages printed by each
user.
User Count Display
Select users whose counts are to be displayed.
AAA AAA
CCC CCC
EEE EEE
GGG GGG
All Users
BBB BBB
DDD DDD
FFF FFF
HHH HHH
ABCD EFGHI JKLMN OPQRST UVWXYZ
1
25
Select the desired user.
When the user is selected, the following screen will
appear.
User Count Display
User Name :HHH HHH
Copies
(Page Limit)
Prints
(Page Limit)
Prints(Doc.Filing)
(Page Limit)
B/W F. Colour
24,681,000
(--,---,---)
14,736,932
(--,---,---)
11,223,421
(--,---,---)
36,914,712
(37,000,000)
00,000,000
(00,000,000)
62,569,875
(--,---,---)
2 Colour
10,032,101
(37,000,000)
787,070
(--,---,---)
(37,000,000)
Misfed paper is not included in the counts. When fax,
Internet fax, or network scan is used, the transmitted
page count is also displayed.
OK
Default User
User
ABC
OK
001/200
S. Colour
3,279,420
1/3
Display Language
Set the display language.
Setting
Key Operation
Setting
Set the time to key touch entry and
Auto Key Repeat setting.
Keys Touch Sound Set the sound made when keys are
touched.
Customize Key
Setting
Original Size
Detector Setting
Set customized keys for each
mode.
Select whether AB sizes or inch
sizes are detected, or disable
detection on the document glass.
Counts of devices that are not installed do not appear.
User Count Reset
Use this to reset user counts to "0".
(A) To reset the counts of a selected user, select the user and
touch the [Selected User] key.
(B) To reset the counts of all users, touch the [All Users] key.
(B)
User Count Reset
Select users whose counts are to be cleared.
Selected User All Users
AAA AAA
CCC CCC
EEE EEE
All Users
BBB BBB
DDD DDD
FFF FFF
ABCD EFGHI JKLMN OPQRST UVWXYZ
(A)
1
25
OK
Default User
User
ABC
88
• When the single user is selected
Touch the counts that you wish to reset and touch the
[Reset Selected] key. To reset all counts, touch the
[Reset All] key with no counts selected.
User Count Reset
User Name :AAA AAA
Reset Selected
Copies
(Page Limit)
Prints
(Page Limit)
Prints(Doc.Filing)
(Page Limit)
B/W
24,681,000
(--,---,---)
14,736,932
(--,---,---)
11,223,421
(--,---,---)
F. Colour
36,914,712 10,032,101 3,279,420
(37,000,000)(37,000,000)(37,000,000)
00,000,000
(00,000,000)
62,569,875 787,070
(--,---,---)(--,---,---)
2 Colour S. Colour
OK
001/ 200
1/3
• When multiple users are selected
Select the checkboxes of counts that you wish to
reset and touch the [Reset Selected] key. To reset all
counts, touch the [Reset All] key with no counts
selected.
User Count Reset
All Users
Reset All
Copies
Prints
Prints(Doc.Filing)
B/W
F. Colour
2 Colour S. Colour
The display of the [Reset Selected] and [Reset All]
keys will vary depending on whether or not counts are
selected.
OK
1/3
A Warning when Login Fails
This setting is used to display a warning and prohibit
login for five minutes if login fails three times in a row.
This prevents an unauthorised person from attempting to
guess a password. (The number of failed login attempts
is retained even if the power is turned off.)
To enable this setting, select the checkbox and
touch the [OK] key.
The 5-minute operation lock state can be cleared in
the screen that appears when [User Control] >
[Default Settings] is selected in the Web page menu.
Disable Printing by Invalid User
Printing by users who do not enter valid user information
in the printer driver or who are not stored in the machine
for FTP push print or other direct print jobs can be
prohibited.
To enable this setting, select the checkbox and
touch the [OK] key.
Default Network Authentication
User Information Print
The following lists can be printed.
• All User Information Print
•User List
• List of Number of Pages Used
• Page Limit Group List*
• Authority Group List
• Favourite Operation Group List*
Touch the key of the desired list to begin printing.
* Cannot be printed when no groups are stored.
The Number of User Name
Displayed Setting
The number of users that are displayed in the user
selection screen can be selected (6, 8, or 12 users).
Select one of the keys and touch the [OK] key.
This setting also applies to the user selection screen
of document filing and the sender selection screen.
Server Setting
Use this to set the default network authentication
destination.
When a user logs in from the Web page or sends a print
job to the machine using user information that is not
stored on the machine, the authentication destination is
not known.
This setting is used to specify one of the LDAP servers
stored on the machine as the authentication destination.
Highlight the key of the desired server and touch the
[OK] key. To cancel the selection, touch the [Cancel]
key.
89
Energy Save
The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce
pollution and conserve natural resources. Touch the [Energy Save] key and configure the settings.
Toner Save in Printer Mode
(When the printer expansion kit is installed on
MX-2300G/2700G models.)
Toner Save mode can be enabled to reduce toner
consumption when printing. This setting is only effective for
printing that does not use the printer driver. When the printer
driver is used, the printer driver setting takes precedence.
To enable this setting, select the checkbox and
touch the [OK] key.
Print data Example of
printing in
toner save
mode
This setting may not operate in some applications and
operating systems.
Toner Save in Copy Mode
This setting is used to save toner in copy mode. This setting
functions the same way as toner save in printer mode.
This function is not available in some countries and
regions.
Auto Power Shut-Off Timer
The time until Auto Power Shut-Off activates can be set
to any number of minutes from 1 to 240.
Specify the time with the keys and touch the
[OK] key. (To make the number change quickly, keep
your finger on the or key.)
Select the time that best suits your workplace needs.
The timer setting will not be effective if Auto Power
Shut-Off is disabled using the "Auto Power Shut-Off"
setting.
Preheat Mode Setting
The time until Preheat Mode activates can be set to any
number of minutes from 1 to 240.
Specify the time with the keys and touch the
[OK] key. (To make the number change quickly, keep
your finger on the
Preheat Mode will activate when the duration of time
specified with this setting elapses after printing ends and
no further operations are performed. This function
reduces your power costs, and at the same time helps
conserve natural resources and reduce pollution.
Select the time that best suits your workplace needs.
or key.)
Auto Power Shut-Off
This setting enables or disables Auto Power Shut-Off. To
disable Auto Power Shut-Off, touch the checkbox so that
a checkmark does not appear and touch the [OK]
key. Remove the checkmark if you prefer that Auto
Power Shut-Off does not operate.
When the set duration of time elapses after printing ends,
Auto Power Shut-Off activates and causes to machine to
go on standby at a minimal level of power consumption.
This function reduces your power costs, and at the same
time helps conserve natural resources and reduce pollution.
If you prefer that auto power shut-off activates as little as
possible, it is recommended that you try lengthening the
time setting after which activation takes place rather than
disabling the function altogether. (The time setting for
activation of Auto Power Shut-Off is selected using the
following "Auto Power Shut-Off Timer" setting.)
Preheat mode cannot be disabled.
90
Operation Settings
Settings related to machine operation can be configured. Touch the [Operation Settings] key and configure the settings.
Keys Touch Sound
This setting is used to adjust (or turn off) the volume of
the beep that sounds when you touch a key. You can
also have three beeps sound at initial values when
setting the ratio in copy mode or when adjusting the
exposure in any mode.
System Settings
Keys Touch Sound
Keys Touch Sound
Key Touch Sound at Initial Point
Volume:
Small
Select one of the keys and touch the [OK] key.
When "Key Touch Sound at Initial Point" is selected ,
three beeps will sound at the initial values indicated
below.
Screen in which setting is
effective
Ratio setting screen in base screen
of copy mode
Volume:
Middle
Volume:
Big
Initial value
Ratio 100%
OK
No Sound
Auto Clear Setting
The time until Auto Clear activates can be set to any
number of minutes from 10 to 240.
Make sure the [Cancel Timer] checkbox is not selected
, specify the time with the keys, and touch
the [OK] key. (To make the number change quickly,
keep your finger on the or key.)
If the machine is not used for the duration of time set
here, the auto clear function will clear any settings that
have been selected and return the screen to the base
screen of copy mode or the job status screen.
If you do not want Auto Clear to operate, select the
[Cancel Timer] checkbox .
Message Time Setting
The duration of time that messages appear in the display
(the time until a message is automatically cleared) can
be set to any number of seconds from 1 to 12.
Specify the time with the keys and touch the
[OK] key. (To make the number change quickly, keep
your finger on the or key.)
Exposure adjustment screen in
base screen of copy mode
Exposure adjustment screen in
base screen of fax, Internet fax,
and network scanner modes
Exposure adjustment screen in
[Scan to HDD] in base screen of
document filing mode
Exposure level 3
(middle level)
Display Language Setting
The language that appears in the display can be
changed.
Select one of the keys and touch the [OK] key.
When user authentication is enabled, the display
language setting is given priority when it is configured
in the favourite operation group.
Disabling of Job Priority Operation
The job priority function can be disabled. When this is
done, the [Priority] key will not appear in the job status
screen.
To enable this setting, select the checkbox and
touch the [OK] key.
91
Disabling of Bypass Printing
Disabling of Covers/Inserts Mode
This setting is used to disable bypass printing (printing
other jobs ahead of a job that has been stopped*
because the paper required for the job is not in any of
the trays).
To enable this setting, select the checkbox and
touch the [OK] key.
* This does not include cases where the paper ran out
during the job.
Key Operation Setting
This setting determines how long a key in the touch
panel must be touched until the key input is registered.
The time can be set from 0 to 2 seconds in increments of
0.5 seconds.
By lengthening the time setting, key input can be
prevented when a key is touched accidentally. Keep in
mind, however, that when a longer setting is selected
more care is required when touching keys to ensure that
key input is registered.
Specify the time with the keys and touch the
[OK] key. (To make the number change quickly, keep
your finger on the or key.)
To disable auto repeat of key input, select the [Disable
Auto Key Repeat] checkbox and touch the [OK] key.
The touch panel contains keys such as the zoom keys
(for setting the ratio) that can be touched continuously
to make a value change until it reaches a desired
value. This feature whereby a value changes
continuously while your finger is on the key is called
key repeat.
Disabling of Clock Adjustment
This setting is used to prohibit changing of the date and
time.
To enable this setting, select the checkbox and
touch the [OK] key.
(When an automatic document feeder is installed.)
This setting is used to prohibit the use of the covers and
inserts function.
To enable this setting, select the checkbox and
touch the [OK] key.
Customize Key Setting
Short-cuts to functions that are frequently used can be
displayed as keys in the lower right corner of the base
screen of each mode.
Touch the key of the mode for which you
1
wish to configure the customized keys.
System Settings
Customize Key Setting
Copy
Internet Fax
USB Memory Scan
Touch the key that you wish to configure.
2
To return all of the customized key settings to the factory
default settings, touch the [Back to Default] key.
System Settings
Customize Key Setting
Copy
Touch the [Setup Items] key.
3
If you do not want the selected customized key to appear
in the base screen, select the [No Display] checkbox .
System Settings
Customize Key Setting
Copy/Customize 2
Customize 1
Special Modes File Quick File
Setup Items
Key Name
File
File
No Display
Customize 2 Customize 3
Back to Default
Scan
Fax
Data Entry
Cancel
Cancel
OK
OK
OK
92
Select the function that you wish to
4
show in the customized key.
Select the key of the desired function and touch the [OK]
or the [Details] key. Touch the [Details] key to open the
advanced settings screen for the selected function. Select
the desired settings and touch the [OK] key.
When the [OK] key is touched, a confirmation message
will appear. Touch the [Yes] key to apply the selected
function name to the customized key. (The name of the
key can also be changed.)
System Settings
Customize Key Setting
Copy/Customize 2
Select function to be set up.
Touch the [OK] key.
5
Special Modes
Job Programs
Details
Cancel
If you wish to change the name of the customized key,
touch the [Key Name] key and enter the desired name.
The customized keys in the base screen of the selected
mode will change to reflect the settings.
Ready to scan for copy.
Full Colour
Colour Mode
Job Detail
Settings
Auto
Exposure
100%
Copy Ratio
1.
A4
2.
A4R
3.
B4
4.
A3
Plain
A4
OK
0
2-Sided Copy
Output
Special Modes
Margin Shift
Quick File
Customize key
93
Device Control
These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings.
Original Size Detector Setting
One of the five groups of standard original sizes shown
below can be selected for detection by the original size
detection function.
Select one of the keys and touch the [OK] key.
Selections
AB-1 A3, A4, A4R, A5,
AB-2 A3, A4, A4R, A5,
AB-3 A4, A4R, A5, B4,
INCH-1 11" x 17",
INCH-2 11" x 17",
To disable detection of original sizes on the document
glass, select the [Cancel Detection at Document Glass]
checkbox and touch the [OK] key.
If "Cancel Detection at Document Glass" is selected,
all originals placed on the document glass will be
treated as special size originals.
Detectable original sizes
Document glass Document feeder
tray (automatic
document feeder)
A3, A4, A4R, A5,
B4, B5, B5R
B5, B5R
216 mm x 330 mm
(8-1/2" x 13")
8K, 16K, 16KR
8-1/2" x 14",
8-1/2" x 11",
8-1/2" x 11"R,
5-1/2" x 8-1/2"
8-1/2" x 13"
(216 mm x 330 mm),
8-1/2" x 11",
8-1/2" x 11"R,
5-1/2" x 8-1/2"
B4, B5, B5R,
8-1/2" x 11",
8-1/2" x 14",
11" x 17"
A3, A4, A4R,
A5, B4, B5, B5R,
8-1/2" x 11",
11" x 17",
216 mm x 330 mm
(8-1/2" x 13")
A3, A4, A4R, A5,
B4, 8K, 16K, 16KR,
8-1/2" x 11",
11" x 17",
216 mm x 330 mm
(8-1/2" x 13")
11" x 17",
8-1/2" x 14",
8-1/2" x 11",
8-1/2" x 11"R,
5-1/2" x 8-1/2", A4,
A3
11" x 17",
8-1/2" x 13"
(216 mm x 330 mm),
8-1/2" x 11",
8-1/2" x 11"R,
5-1/2" x 8-1/2", A4,
A3
Disabling of Document Feeder
(When an automatic document feeder is installed.)
Use this setting to prohibit the use of the automatic
document feeder, such as when the feeder malfunctions.
(When the setting is enabled, scanning is still possible
using the document glass.)
To enable this setting, select the checkbox and
touch the [OK] key.
Original Feeding Mode
(When an automatic document feeder is installed.)
The following original feeding modes can be set to
operate by default in copy, Scan to HDD, and image
send modes. When a mode is frequently used, this
saves you from having to select the mode in the special
modes each time it is used.
• Mixed Size Original (Same Width/Different Width)
• Slow Scan Mode
System Settings
Original Feeding Mode
Mixed Size Doc.
Copy
Scan to HDD
Image Send
Same Width
Mixed Size Doc.
Different Width
OK
Slow Scan Mode
To use this setting, select the checkboxes of the
desired items and touch the [OK] key.
Disabling of Duplex
This is used to disable two-sided printing, such as when
the duplex module malfunctions.
To enable this setting, select the checkbox and
touch the [OK] key.
Disabling of Large Capacity
Cassette
(When a large capacity tray is installed.)
This setting is used to prohibit the use of the large capacity
tray, such as when the cassette malfunctions.
To enable this setting, select the checkbox and
touch the [OK] key.
94
Disabling of Optional Paper
Saddle Stitch Position Adjust
Drawer
(When an optional paper drawer is installed.)
This setting is used to disable the optional paper drawer,
such as when it malfunctions.
To enable this setting, select the checkbox and
touch the [OK] key.
Disabling of Tray Setting
This setting is used to prohibit tray (except bypass tray)
settings.
To enable this setting, select the checkbox and
touch the [OK] key.
Disabling of Finisher
(When a saddle stitch finisher or finisher is
installed.)
This setting is used to disable the saddle stitch finisher
or finisher, such as when the unit malfunctions.
To enable this setting, select the checkbox and
touch the [OK] key.
(When a saddle stitch finisher is installed.)
When a saddle stitch finisher is installed, this setting is
used to adjust the stapling position (folding position) of
the pamphlet staple function.
The value can be adjusted in increments of 0.1 mm
within a range of ± 3.0 mm from the home position of
each paper size.
Min. - 3 mmMax. + 3 mm
11
Position
in
direction
12
Position moved
in the plus
direction
1
2
Reference position
Select the key of the desired paper, specify the value
with the keys, and touch the [OK] key. (To make
the number change quickly, keep your finger on the
or key.)
moved
the minus
Disabling of Offset
This setting is used to disable the offset function.
To enable this setting, select the checkbox and
touch the [OK] key.
Disabling of Stapler
(When a saddle stitch finisher or finisher is
installed.)
This setting is used to prohibit stapling, such as when
the stapler unit of the finisher or the saddle stitch finisher
malfunctions.
To enable this setting, select the checkbox and
touch the [OK] key.
Disabling of Punch
(When a punch module is installed.)
This setting is used to prohibit punching, such as when
the punch module of the finisher or the saddle stitch
finisher malfunctions.
To enable this setting, select the checkbox and
touch the [OK] key.
Disabling of Colour Mode
(When a colour-related problem has occurred.)
When a colour-related problem has occurred and
printing is not possible, the use of colour mode can be
prohibited on an emergency basis and only black and
white printing allowed.
To enable this setting, select the checkbox and
touch the [OK] key.
This function is only for use as an emergency
measure. Once this setting is enabled, only a service
technician can cancel the setting. Promptly contact
your dealer or nearest authorised service
representative to have a service technician cancel the
setting and resolve the colour-related problem.
95
Auto Paper Selection Setting
Tandem Connection Setting
The paper types* that the Auto Paper Selection function
will select can be specified. Select one of the following
settings:
• Plain Paper
• Plain and Recycle Paper
• Recycle Paper
Select the desired paper type setting and touch the [OK]
key.
The Auto Paper Selection function will not select any
paper types other than the paper types specified with
this setting.
* The paper type set for each paper tray using "Paper
Tray Settings" (page 25) in the system settings
(general).
Registration Adjustment
If the colour of text or lines is off when colour printing is
performed, the colours CMY can be adjusted using K
(black) as a reference.
To perform this adjustment, touch the [Auto Adjustment]
key. A message will appear. Touch the [Execute] key.
If auto adjustment is not successful, the [Auto
Adjustment] key will be temporarily disabled to prevent
repeated execution. The next time the registration
adjustment screen is opened after moving to another
screen, the key will return to normal.
This setting is used to configure the IP address and port
number of the slave machine when you wish to use two
machines (which are used as TCP/IP network printers)
in a tandem connection for printing.
System Settings
Tandem Connection Setting
IP Address of Slave
Machine
Port Number
Tandem Mode Disabling of Master
5 0 0 0 1
0 0 0
0
Machine Mode
Disabling of Slave
Machine Mode
OK
For each entry box, select the box, enter the appropriate
value with the numeric keys, and touch the [OK] key.
To disable the sending of tandem printing jobs, select the
[Disabling of Master Machine Mode] checkbox and
touch the [OK] key. (Normally this setting is not necessary.)
To disable the reception of tandem printing jobs, select
the [Disabling of Slave Machine Mode] checkbox
and touch the [OK] key. (Normally this setting is not
necessary.)
• The factory default setting for the port number is
[50001]. Unless you experience difficulty with this
setting, do not change the port number.
• To use the tandem function when user
authentication is enabled, the same user
information must be stored on both the master
machine and slave machine. If the same user
information is not stored, the page count may not be
added to the appropriate user count or only the
master machine may print.
Optimization of the Hard Disk
This function optimizes the hard drive of the machine by
defragmenting data. If a job is in progress, a message
will appear and optimization will not begin until the job is
finished. During optimization, the following operations
are not possible:
• Web page access, reception of print data
• Use of keys on the operation panel
• Turning off the power with the main power switch of
the machine.
• Auto Power Shut-Off
When optimization is completed, the machine will
automatically restart.
When the document filing function is frequently used
and output of files seems somewhat slow, optimizing
the hard drive may improve performance.
Clear All Job Log Data
This is used to clear the entire job log. (There is normally
no need to use this function.)
A log file is kept of jobs run on the machine. The job log
can be used to check general use of the machine. The
job log can be written to a computer in CSV format using
a Web browser.
Detect Standard in Auto Colour
Mode
When colour mode is set to auto in copy mode, five
levels are available for the detection of the original.
Specify the number with the keys. When the
"Closer to B/W" setting is configured, it makes the
original easier to be detected as black and white original.
When the "Closer colour" setting is configured, it makes
the original easier to be detected as a colour original.
96
Copy Settings
The following settings are related to copying. Touch the [Copy Settings] key and configure the settings.
Default settings selected with these settings apply to all functions of the machine (not just the copy function).
Initial Status Settings
The copier settings are reset when the [POWER] key
( ) is turned on, when the [CLEAR ALL] key ( ) is
pressed, or when the auto clear interval has elapsed.
These settings are used to change the default settings
for copy mode. The following settings can be changed:
• Colour Mode
• Paper Tray
• Exposure Type
• Copy Ratio
•2-Sided Copy
• Output (output method and output tray)
Touch each key and configure the settings.
If you wish to return a changed default setting to the
original setting, touch the [Return to the Factory Default
Setting] key.
If this setting is used to change the default setting for
the duplex function to other than "1-Side to 1-Side"
and the duplex function or automatic document feeder
fails or is disabled, the setting will revert to "1-Side to
1-Side".
Add or Change Extra Preset Ratios
Two enlargement preset ratios (101% to 400%) and two
reduction preset ratios (25% to 99%) can be added. An
added preset ratio can also be changed.
System Settings
Add or Change Extra Preset Ratios
Reduction
(25 99)
Select the "Reduction" key or the "Enlargement" key,
specify the value with the keys, and touch the
[OK] key. (To make the number change quickly, keep
your finger on the or key.)
Preset ratios other than added preset ratios cannot be
changed.
Enlargement
(101 400)
OK
Setting a Maximum Number of
Copies
Exposure Adjustment
This is used to adjust the exposure level when "Auto" is
used for the copy exposure.
Touch the [Colour] key or the [B/W] key, select the
exposure level with the keys for both the
document glass and the automatic document feeder, and
touch the [OK] key. Lower the level toward "1" for lighter
exposure or raise the level toward "9" for darker exposure.
Rotation Copy Setting
When the original and paper are placed in different
orientations, this function automatically rotates the image
90 degrees to enable correct copying on the paper.
To enable this setting, select the checkbox and
touch the [OK] key.
• Rotation copy will operate only if Auto Paper
Selection or Auto Image has been selected.
• The Rotation Copy setting must be enabled when
copying A5 (5-1/2" x 8-1/2") size original on
A5R (5-1/2" x 8-1/2"R) paper.
This is used to set the maximum number that can be
entered for the number of copies (number of continuous
copies). Any number from 1 to 999 can be specified.
Enter the number with the numeric keys and touch the
[OK] key.
97
Initial Margin Shift Setting
Initial Tab Copy Setting
The default setting for margin shift can be set from 0 mm
(0") to 20 mm (5/8") in increments of 1 mm (1/8").
Specify the default settings for "Side 1" (front) and "Side
2" (back) with the keys and touch the [OK] key.
(To make the number change quickly, keep your finger
on the or key.)
Erase Width Adjustment
The default setting for erase width can be set from 0 mm
(0") to 20 mm (5/8") in increments of 1 mm (1/8").
Specify the default settings for the "Edge" and "Centre"
with the keys and touch the [OK] key. (To make
the number change quickly, keep your finger on the
or key.)
Card Shot Settings
This program is used to set the default original size for
the card shot function.
Both the X (horizontal) and Y (vertical) dimensions of the
original can be set from 25 mm (1") to 210 mm (8-1/2") in
increments of 1 mm (1/8").
System Settings
Card Shot Settings
Set the default original size for card shot.
86
54
(25 210)
mm
(25 210)
mm
X
Y
Fit to
Page
OK
Select the [X] key or the [Y] key, specify the dimension
with the keys, and touch the [OK] key.
If you wish to fit the image to the paper, select the [Fit to
Page] key in the card shot settings screen and touch the
[OK] key.
Automatic Saddle Stitch
(When a saddle stitch finisher is installed.)
This is used to have saddle stitch stapling take place
automatically when the pamphlet copy function is used.
To enable this setting, select the checkbox and
touch the [OK] key.
This is used to set the default image shift width (tab
width) for tab copying.
The default width can be set from 0 mm (0") to 20 mm
(5/8") in increments of 1 mm (1/8").
Specify the desired number with the keys and
touch the [OK] key. (To make the number change
quickly, keep your finger on the or key.)
Disabling Deletion of Job
Programs
This is used to prohibit the deletion and changing of copy
settings stored in job programs.
To enable this setting, select the checkbox and
touch the [OK] key.
Disabling of Bypass-Tray in
Duplex Copy
This is used to prohibit the use of the bypass tray when
making two-sided copies.
The bypass tray is often used to feed label sheets,
transparency film, and other special papers for which
two-sided copying is prohibited. If one of these special
papers enters the reversing unit, a misfeed or damage to
the unit may result. If special papers for which two-sided
copying is prohibited are often used, it is recommended
that you enable this setting.
To enable this setting, select the checkbox and
touch the [OK] key.
Disabling of Auto Paper Selection
This setting is used to disable the Auto Paper Selection
function.
When this setting is enabled, automatic selection of
paper that is the same size as the original on the
document glass or in the automatic document feeder
does not take place.
To enable this setting, select the checkbox and
touch the [OK] key.
98
Auto Selection Setting of Tray that
Auto Colour Calibration
is Supplied the Paper
When this setting is enabled and paper is loaded in a
tray while the machine is on standby in copy mode, that
tray is automatically selected.
To enable this setting, select the checkbox and
touch the [OK] key.
Initial Colour Balance Setting
Colour balance values obtained using "Colour Balance"
in the special modes can be stored in a program (1 to
48), and those values can be called up and stored as the
initial colour balance setting.* Use this feature when you
want to repeatedly use a colour balance setting for a
favourite colour or for correction when a change occurs
in the colour balance.
* Preset values displayed when you select "Colour
Balance" in the special modes. The factory default
settings are the "0" position for all eight levels of each
colour.
System Settings
Initial Colour Balance Setting
Return to the Factory Default Setting
1
5
2
6
3
7
OK
4
8
1/6
This is used to perform automatic colour correction when
the colour in colour copies is off. The machine prints a
test patch, the test patch is scanned, and the colour is
automatically corrected.
System Settings
Auto Colour Calibration
Use 11"x17" or A3 paper for this adjustment.
Press [Execute] to print the test patch.
OK
Execute
After the [Execute] key is touched and a test patch is
printed, a message appears prompting you to begin
automatic calibration. Place the test patch on the
document glass as shown below so that the narrow line
of one-side of the paper is on the left and touch the
[Execute] key.
Narrow line
Lay copy paper (about five sheets) that is the same size
as the test patch on top of the placed test patch, and
gently close the automatic document feeder.
Touch the key of the stored job program number and
then touch the [OK] key. (A key of a job program that has
not been stored cannot be selected.)
To return the stored initial colour balance setting to the
factory default setting (the "0" position for all eight levels
of each colour), touch the [Return to the Factory Default
Setting] key and then touch the [OK] key.
• Before executing Auto Colour Calibration, check to
see if the registration adjustment is correct. If the
registration adjustment is not correct, perform
"Registration Adjustment" (page 96).
• If the colour is still off after performing Auto Colour
Calibration, repeating Auto Colour Calibration once
again may improve the colour.
99
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