Sharp MX-2300N, MX-3500N, MX-3501N, MX-4500N, MX-4501N User Manual
MODEL:
MX-2300G
MX-2300N
MX-2700G
MX-2700N
System Settings Guide
MX-3500N
MX-3501N
MX-4500N
MX-4501N
Table of Contents
About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
SYSTEM SETTINGS (GENERAL)
1
Accessing the System Settings (General) . . . . . . . . 5
System Settings (General) List . . . . . . . . . . . . . . . . . 9
Total Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
List Print (User) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . 25
Address Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . . 45
Printer Condition Settings . . . . . . . . . . . . . . . . . . . . 47
Document Filing Control . . . . . . . . . . . . . . . . . . . . . 53
USB-Device Check . . . . . . . . . . . . . . . . . . . . . . . . . . 58
User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
SYSTEM SETTINGS
2
(ADMINISTRATOR)
Accessing the System Settings (Administrator) . . 61
System Settings (Administrator) List . . . . . . . . . . . 65
User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Energy Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Operation Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Device Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . . 105
Document Filing Settings . . . . . . . . . . . . . . . . . . . . 115
List Print (Administrator) . . . . . . . . . . . . . . . . . . . . 117
Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . 119
Change Administrator Password . . . . . . . . . . . . . 123
Product Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Storing/Calling of System Settings . . . . . . . . . . . . 125
1
About This Manual
Please note
• Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated:
MX-2300/2700 series: MX-2300G, MX-2300N, MX-2700G, MX-2700N
MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N
• This manual contains references to the fax function. However, please note that the fax function is not available in some
countries and regions.
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest authorised service representative.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest authorised service representative.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N
(equipped standard with an automatic document feeder).
To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
Manuals Provided with the Machine
Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
Manual name Contents
Safety Guide
Software Setup
Guide
Quick Start Guide
Troubleshooting
Facsimile Quick
Reference Guide
This manual contains instructions for using the machine safely and lists the specifications of the machine
and its peripheral devices.
This manual explains how to install the software and configure settings to use the machine as a printer or
scanner.
This manual provides easy-to-understand explanations of all the functions of the machine in a single
volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
This manual explains how to remove paper misfeeds and provides answers to frequently asked questions
regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using
the machine.
This manual explains the basic procedures for using the fax function of the machine, and provides an
overview of the features of the fax function, troubleshooting procedures, and specifications.
For detailed information on using the fax function and the system settings for fax, see the "Facsimile
Guide" in PDF format.
2
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals
is explained in "How to download the manuals in PDF format" in the Quick Start Guide.
Manual name Contents
User's Guide
Copier Guide This manual provides detailed explanations of the procedures for using the copy function.
Printer Guide This manual provides detailed explanations of the procedures for using the printer function.
Facsimile Guide
Scanner Guide
Document Filing
Guide
System Settings
Guide
(This manual)
This manual provides information, such as basic operation procedures, how to load paper, and machine
maintenance.
This manual provides detailed explanations of the procedures for using the fax function and the "System
Settings" that are related to fax.
This manual provides detailed explanations of the procedures for using the scanner function and the
Internet fax function.
This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print
job, as a file on the machine's hard drive. The file can be called up as needed.
This manual explains the "System Settings", which are used to configure a variety of parameters to suit
the aims and the needs of your workplace. Current settings can be displayed or printed out from the
"System Settings".
Icons used in the manuals
The icons in the manuals indicate the following types of information:
This alerts you to a situation where there is a risk of machine damage or failure.
This provides a supplemental explanation of a function or procedure.
This explains how to cancel or correct an operation.
3
System Settings
The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The
system settings are also used to display or print out the current settings and status of the machine. The system settings
allow you to make the machine easier to use.
The system settings consist of settings for use by general users, and settings that can only be configured by an
administrator of the machine. These two groups of settings are distinguished in this manual as follows.
System Settings (General) System Settings (Administrator) *Login Required
System settings that can be configured by general users
(including the administrator). For example, the following
settings can be configured.
• Date and time settings
• Paper tray settings (paper size and paper type)
• Storing destinations for the fax and scanner functions.
• Settings related to the printer function
• Storing, editing, and deleting folders for the document filing
function.
• Displaying the number of pages printed, scanned, and
faxed.
For more information, see "1. SYSTEM SETTINGS
(GENERAL)" (page 5).
Settings for general users
• Administrator password
To maintain security, the administrator of the machine should promptly change the password after the machine is
purchased. (For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the
Safety Guide.) To change the password, see "Change Administrator Password" (page 123) in the system settings
(administrator).
*To ensure a high level of security, change the password at regular intervals.
• The above groupings of "General" and "Administrator" are used as a convenient means of clarifying the functions of the
settings. These groupings do not appear in the touch panel.
• For information on system settings for fax, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide.
• The Web pages can also be used to configure the system settings. To configure the system settings from the Web pages,
click [System Settings] in the Web page menu.
System settings that can be configured by the administrator.
To configure these settings, login as an administrator is
required. For example, the following settings can be
configured.
• Storing users of the machine.
• Energy save settings
• Settings related to the operation panel
• Settings for peripheral devices installed on the machine.
• Settings related to the copy function
• Network connection settings
• Transmission/reception settings for faxes and scanned
images
• Advanced settings for the document filing function
For more information, see "2. SYSTEM SETTINGS
(ADMINISTRATOR)" (page 61).
Settings for administrators
4
SYSTEM SETTINGS (GENERAL)
1
This chapter describes the system settings that can be configured by general users of the machine.
Accessing the System Settings (General)
When User Authentication is not Enabled
Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation
panel.
Operation panel
DOCUMENT
FILING
IMAGE SEND
COPY
JOB STATUS
[SYSTEM SETTINGS] key
When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item
in this screen that you wish to configure. For detailed explanations of each of the settings, see the following pages of this
chapter.
PRINT
READY
DATA
LINE
DATA
SYSTEM
SETTINGS
LOGOUT
System settings screen (factory default state)
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
ExitAdmin Password
[Exit] keySetup Items
• To quit the system settings, touch the [Exit] key in the top right corner of the screen.
• User authentication is initially disabled (factory default setting).
5
When User Authentication is Enabled
When "User Authentication Setting" (page 81) is enabled, login is required in the login screen before the machine can be
used.
The login screen varies depending on the settings configured in "Authentication Method Setting" (page 81). If one of the
following login screens appears, log in using the user information provided by the administrator of the machine. You can
then use the system settings.
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to: Server 1
OK
Please enter your login name /
E-mail address / password.
User Authentication
Login Name
User Name
E-mail Address
Password
Auth to:
Login name and password Login name, password and E-mail address
Enter your user number.
OK
Admin Login
User number
• Check with your administrator for the user information that is required to log in.
• When auto login is enabled, the login screen will not appear.
OK
Server 1
Login by login name and password
When authentication is by login name/password/E-mail address, your E-mail address must also be entered in the
following procedure. Touch the [E-mail Address] key and enter your e-mail address, which is stored on the LDAP server,
in same way as you enter the password. When finished, touch the [OK] key. (If you select a user whose E-mail address
is stored in the machine, the e-mail address is automatically entered when the user is selected.)
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to:OKServer 1
Touch the [Login Name] key.
1
You can touch the key and enter a user registration number (see "User Registration" (page 82)) with the
numeric keys to directly select the corresponding user.
6
2
Please select a user
to be logged in.
AAA AAA
CCC CCC
EEE EEE
GGG GGG
All Users ABCD EFGHI JKLMN OPQRST UVWXYZ
BBB BBB
DDD DDD
FFF FFF
HHH HHH
1
25
Back
Admin Login
Direct Entry
ABC User
Select the user.
• You can touch the key and enter a user registration number (see "User Registration" (page 82)) with the
numeric keys to directly select the corresponding user.
• To specify a user not stored in the machine directly using the LDAP server, touch the [Direct Entry] key, enter the
login name that is stored on the LDAP server, and touch the [OK] key. (When LDAP is enabled.)
3
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to:
AAA AAA
Login Locally
OK
Enter a password.
(1) Touch the [Password] key.
(2) Enter a password on the text entry screen
If a password has not been established, this step is not necessary.
Go to step 4.
Please enter your login name /
password.
User Authentication
Login Name
User Name
Password
Auth to:
AAA AAA
Login Locally
OK
Touch the [OK] key.
that will appear.
When logging in locally to the machine, enter your
password that was stored as explained in "User
Registration" (page 82).
If authentication is to the LDAP server, enter your
password that is stored on the LDAP server.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
4
• When a user is selected that is stored on the machine, [Auth to:] is entered. To enter your login name directly or
change the login destination, touch the [Auth to:] key. The following screen appears when the key is touched. Select
the desired key and touch the [OK] key.
Select the authentication system of registered user.
Authenticate to:
Login Locally
Server 1
Server 2
Server 3
OK
1/2
• "Authenticate to" cannot be changed when an LDAP server has not been stored.
• Users for which the authentication destination is LDAP cannot select "Login Locally".
• This completes the login procedure. After login, the system settings can be used.
For the procedure following login, see "When User Authentication is not Enabled" (page 5).
7
Login by user number
Enter your user number.
1
Enter your user number with the
numeric keys.
Each entered digit will be displayed as " ".
Enter your user number.
OK
Admin Login
Touch the [OK] key.
2
• When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login
will take place automatically.)
• This completes the login procedure. After login, the system settings can be used.
For the procedure following login, see "When User Authentication is not Enabled" (page 5).
• To configure and store LDAP settings, click [Network Settings] and then [LDAP Settings] in the Web page menu.
(Administrator rights are required.)
• When Auto Clear activates, logout automatically takes place.
• To logout...
Press the [LOGOUT] key ( ). (Except when entering a fax number.)
8
System Settings (General) List
When the system settings are accessed with general rights, the following items appear. The factory default settings for
each item are also shown. For items that can only be accessed with administrator rights, see "System Settings
(Administrator) List" (page 65).
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page
■ Total Count
● Job Count – 15
● Device Count – 16
■ Default Settings
● Display Contrast (Set to the centre value) 17
● Clock
X Daylight Saving Time Setting
● Keyboard Select Varies depending on country and region 20
■ List Print (User)
● All Custom Setting List – 21
● Printer Test Page
X PCL Symbol Set List*
X PCL Internal Font List*
X PCL Extended Font List*
X PS Font List*
X PS Extended Font List*
2
1
1
1
2
Varies depending on country and region
–
–
–
–
–
15
17
18X Date Format
21
22
X NIC Page –
● Sending Address List*
X Individual List –
X Group List –
X Program List –
X Memory Box List –
X All Sending Address List –
● Document Filing Folder List – 24
3
23
9
Item Factory default setting Page
■ Paper Tray Settings
● Tray Settings
X Tray 1 Plain, Auto-AB (Auto-Inch)
(A4 or 8-1/2" x 11" on the MX-2300/2700 Series)
X Tray 2 Plain, Auto-AB (Auto-Inch)
(A3 or 11" x 17" on the MX-2300/2700 Series)
X Tray 3
Varies depending on the machine configurationX Tray 4
X Tray 5
X Bypass Tray Plain, Auto-AB (Auto-Inch)
● Paper Type Registration
X User Type 1 –
X User Type 2 –
X User Type 3 –
X User Type 4 –
X User Type 5 –
25
25
29
X User Type 6 –
X User Type 7 –
● Auto Tray Switching Enable 30
■ Address Control
● Direct Address / Program
X Individual
E-mail*
4
• Search Number –
•Name –
• Initial –
• Index –
•Address –
•Key Name –
• File Format –
31
31
10
Item Factory default setting Page
Internet Fax*
• Search Number –
•Name –
• Initial –
• Index –
•Address –
•Key Name –
• Compression –
• I-Fax Report –
X Group
Search Number –
Group Name –
Initial –
Index –
Address –
Key Name –
5
31
35
X Program
Program Name –
Settings
•Address –
• Resolution –
• Exposure –
• Special Modes –
X Amend/Delete – 41
● Custom Index
X User 1 –
X User 2 –
X User 3 –
X User 4 –
X User 5 –
X User 6 –
■ Fax Data Receive/Forward
● Internet Fax Manual Reception*
5
–
39
44
45
X Manual Reception Key in Initial Screen Enable
● Internet Fax Data Forward*
5
11
45X Reception Start –
– 46
Item Factory default setting Page
■ Printer Condition Settings*
● Printer Default Settings
X Copies 1
X Orientation Portrait
X Default Paper Size A4 (8-1/2" x 11")
X Default Output Tray*
X Default Paper Type Plain Paper
X Line Thickness 5
X 2-Sided Print 1-Sided
X Colour Mode B/W
X N-Up Print 1-Up
● PCL Settings*
X PCL Symbol Set Setting 3. PC-8
X PCL Font Setting Internal Font, 0. Courier
X PCL Line Feed Code 0. CR=CR:LF=LF:FF=FF
X Wide A4 Disable
● Postscript Settings*
X Print PS Errors Disable
1
1
6
2
Varies depending on the machine configuration
47
47
50
52
■ Document Filing Control
● Custom Folder Registration
X Folder Name –
X Initial –
X Password –
X User Name –
● Amend/Delete Custom Folder – 56
■ USB-Device Check
■ User Control*
● Amend User Information – 59
7
–
53
53
58
59
12
The following items are explained in "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide.
Item Factory default setting
■ Address Control
● Direct Address/Program
X Individual
8
Fax*
• Search Number –
•Name –
• Initial –
• Index –
•Fax No. –
•Key Name –
•Mode –
● F-Code Memory Box*
X Store
8
Polling Memory
•Box Name –
• Sub Address –
Confidential
•Box Name –
• Sub Address –
•Print PIN –
Relay Broadcast
•Box Name –
• Sub Address –
• Recipients –
X Amend/Delete
Polling Memory –
Confidential –
Relay Broadcast –
13
Item Factory default setting
■ Fax Data Receive/Forward
● Fax Receive Settings*
X Multiple Set Print Disable
X Staple*
● Fax Data Forward*
9
8
8
Auto Reception
Disable
–
*1 When the printer expansion kit is installed on MX-2300G/2700G models.
*2 When the PS3 expansion kit is installed.
*3 When the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed on
MX-2300G/2700G models.
*4 When the network scanner expansion kit is installed on MX-2300G/2700G models.
*5 When the Internet fax expansion kit is installed.
*6 When a right tray is installed.
*7 When user authentication is enabled and a user without the authority to configure the system settings (administrator)
has logged in. (Excluding factory stored users.)
*8 When the facsimile expansion kit is installed.
*9 When a saddle stitch finisher or finisher is installed.
14
Total Count
The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed.
Job Count
This displays or prints out the counts of all jobs.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Total Count
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Job Count Device Count
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Press the [SYSTEM SETTINGS] key.
ExitAdmin Password
OK
Touch the [Total Count] key.
Touch the [Job Count] key.
4
System Settings
Job Count
Total Count
Copies
Prints
Other Prints
Fax Receive
B/W F. Colour
12,147,369
3,123,147
3,246,810
4,680,100
1,097,312
36,914,700
21,020,030
15,894,670
2 Colour
39,800
39,800
S. Colour
72,568
72,568
OKPrint
1/3
Check the job counts.
(1) If necessary, switch through the screens
with the keys to display the desired
item.
(2) To print the counts, touch the [Print] key.
A message screen appears and printing begins.
(2) (1)
• A3 (11" x 17") size paper is counted as two sheets.
• Each sheet of paper used for automatic two-sided copying is counted as two pages (A3 (11" x 17") paper is counted
as four pages).
• An entered paper size of 384 mm (5-1/8") or larger is counted as two pages. (Four pages when two-sided copying is
used.)
• Pages printed directly from the machine such as list prints are included in the "Other Prints" count.
To cancel printing...
Touch the [Cancel] key in the message screen that appears after you touch the [Print] key.
15
Device Count
This is used to display or print the counts of the peripheral devices installed on the machine.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Total Count
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Job Count Device Count
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Press the [SYSTEM SETTINGS] key.
ExitAdmin Password
OK
Touch the [Total Count] key.
Touch the [Device Count] key.
4
System Settings
Device Count
Document Feeder
Duplex
Stapler
:19,496,400
: 6,256,123
: 511,923
OKPrint
Check the device counts.
To print the counts, touch the [Print] key. A message screen
appears and printing begins.
• Document feeder (when an automatic document feeder is installed)
Each sheet is counted as two pages when two-sided scanning is performed.
• Stapler (when a finisher or saddle stitch finisher is installed)
Two-position stapling and pamphlet stapling are counted as "2".
To cancel printing...
Touch the [Cancel] key in the message screen that appears after you touch the [Print] key.
16
Default Settings
Display Contrast
Use this to adjust the display to make it easier to view.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Default Settings
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Display Contrast
Clock
Keyboard Select
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Default Settings] key.
Touch the [Display Contrast] key.
4
System Settings
Display Contrast
ABCDE
ABCDE
Lighter Darker
(2)(1)
OK
ABCDE
ABCDE
Adjust the brightness.
(1) Touch the [Lighter] key or the [Darker] key.
The [Lighter] key lightens the display and the [Darker] key
darkens the display.
(2) Touch the [OK] key.
17
Clock
Use this to set the date and time in the machine's built-in clock.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Default Settings
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Display Contrast
Clock
Keyboard Select
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Default Settings] key.
Touch the [Clock] key.
4
System Settings
Clock Adjust
MonthYear
2005 08
Day
01
Hour
10
OK
Minute
50
Adjust the date and time.
(1) Touch the [Year], [Month], [Day], [Hour],
and/or [Minute] keys and use the
keys to set the current date and time.
Daylight Saving Time Setting
• To change the format of the date, touch the [Date Format] key. The following screen will appear.
In the date format screen, select the order of the year, month, and day (DD/MM/YYYY), the separator character, the
position of the day, and 12-hour or 24-hour format.
Select each item and touch the [OK] key.
• If you want the clock to change automatically at the beginning and end of daylight saving time, select the [Daylight
Saving Time Setting] checkbox . For more information, see "Daylight saving time setting" (page 19).
Date Format
System Settings
Date Format
YYYY/MM/DD
MM/DD/YYYY
DD/MM/YYYY
(2) Touch the [OK] key.
(2)(1)
OK
01/08/2005/Tue 10:51
Day-Name
/
Position
First
Last
12-Hour
24-Hour
If "Disabling of Clock Adjustment" (page 92) has been enabled in the system settings (administrator), the date and time
cannot be set.
18
Daylight saving time setting
Area Standard time ➞ Daylight saving time Daylight saving time ➞ Standard time
North America, Canada First Sunday in April, 2:00 to 3:00 AM Last Sunday in October, 2:00 to 1:00 AM
Europe Last Sunday in March, 1:00 to 2:00 AM Last Sunday in October, 1:00 to 0:00 AM
Australia, New Zealand Last Sunday in October, 2:00 to 3:00 AM Last Sunday in March 3:00 to 2:00 AM
Other countries Select the [Daylight Saving Time Setting] checkbox so that a checkmark appears. The clock
setting is configured to normal time plus one hour. When the is selected, clock returns to
normal time.
19
Keyboard Select
The layout of the keyboard that appears in text entry screens can be changed.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Default Settings
SYSTEM
SETTINGS
Default Settings
Address Control
Document Filing
Control
Display Contrast
Clock
Keyboard Select
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Default Settings] key.
Touch the [Keyboard Select] key.
System Settings
Keyboard Select
English(US)
French
OK
English(UK)
German
Select the keyboard.
(1) Touch the desired display language.
(2) Touch the [OK] key.
4
(1) (2)
The keyboards that appear and the factory default keyboard vary by country and region.
20
List Print (User)
A test page can be printed to check the machine settings.
All Custom Setting List
This list shows all custom settings, including the hardware status, software status, printer condition settings, system
settings, and total counts.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
List Print (User)
All Custom Setting List
Printer Test Page
Sending Address List
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
1/2
Press the [SYSTEM SETTINGS] key.
Touch the [List Print (User)] key.
Touch the [All Custom Setting List] key.
Printing begins.
21
Printer Test Page
This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.).
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
List Print (User)
All Custom Setting List
Printer Test Page
Sending Address List
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [List Print (User)] key.
Touch the [Printer Test Page] key.
1/2
System Settings
Printer Test Page
OK
Touch the list that you wish to print.
Printing begins.
4
PCL Symbol
Set List
PS
Font List
PCL Internal
Font List
PS Extended
Font List
PCL Extended
Font List
NIC Page
The items that appear will vary depending on the functions that have been added to the machine.
If "Prohibit Test Page Printing" (page 102) has been enabled in the system settings (administrator), it will not be possible to
print test pages.
22
Sending Address List
Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address
List.
Can be enabled on MX-2300G/2700G models when the facsimile expansion kit, the Internet fax expansion kit, or the network
scanner expansion kit is installed.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
List Print (User)
All Custom Setting List
Printer Test Page
Sending Address List
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [List Print (User)] key.
Touch the [Sending Address List] key.
1/2
4
System Settings
Sending Address List
OK
Touch the list that you wish to print.
A message screen appears and printing begins.
Individual
List
Memory Box
List
Group List Program List
All Sending
Address List
To cancel printing...
Touch the [Cancel] key in the message screen that appears after you touch one of the keys.
23
Document Filing Folder List
This shows the folder names for document filing.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
List Print (User)
Document Filing Folder List
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [List Print (User)] key.
Print the Document Filing Folder List.
2/2
(1)(2)
(1) Touch the keys to switch through
the screens.
(2) Touch the [Document Filing Folder List]
key.
A message screen appears and printing begins.
To cancel printing...
Touch the [Cancel] key in the message screen that appears after you touch the [Document Filing Folder List] key.
24
Paper Tray Settings
Tray Settings
This is used to specify the paper type, paper size, and functions used for each paper tray.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Paper Tray Settings
Tray Settings
Paper Type Registration
Auto Tray Switching
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Paper Tray Settings] key.
Touch the [Tray Settings] key.
4
System Settings
Paper Tray Settings
Tray 1
Print Copy Fax
Type / Size
Plain / A4
I-Fax
Doc.
Filing
Fixed Paper Side
Disable Duplex
Disable Staple
Disable Punch
OK
1/6
Select the tray that you wish to
configure.
(1) If needed, use the keys to switch
through the trays.
(2) Touch the [Type/Size] key.
(1)(2)
25
Example: Tray 1 is selected
Touch the desired paper type.
5
System Settings
Tray 1 Type/Size Setting
Select the paper type.
Plain Letter Head
Pre-Printed Pre-Punched
Recycled Colour
System Settings
Tray 1 Type/Size Setting
Select the paper type.
User Type 1 User Type 2
User Type 5 User Type 6 User Type 7
User Type 3 User Type 4
Cancel
1/2
1/2
Cancel
2/2
1/2
• The paper types that can be selected vary by paper tray. For more information, see "Tray settings" (page 28).
• To configure [User Type 1] to [User Type 7], see "Paper Type Registration" (page 29).
System Settings
Tray 1 Type/Size Setting
Type
Plain
Type OK
Size
A3 A4 A4R
A5R
B5R
B4
1
/
2
216x330(8 x13)
(2)(1)
1/3
B5
2/2
Select the paper size.
(1) Touch the desired paper size.
(2) Touch the [OK] key.
6
(2)(1)
System Settings
Tray 1 Type/Size Setting
Type Size
Plain
11x17
1
/
8 x11R
2
1
/
2
8 x14
1
1
/
7 x10 R
4
2
/
Type OK
1
/
2
8 x11
1
1
/
/
5 x8 R
2
2
2/3
2/2
(2)(1)
System Settings
Tray 1 Type/Size Setting
Type
Plain
Size
8K 16K 16KR
Type OK
3/3
2/2
• The paper sizes that can be selected vary by paper tray and model. For more information, see "Tray settings" (page
28).
• When the bypass tray is selected, the paper sizes that can be selected vary depending on the paper type selected
in Step 5. For more information, see "Tray settings" (page 28).
• If you wish to manually specify a special paper size that is not in the list, see "Direct entry of the paper size" (page
27).
26
System Settings
Paper Tray Settings
Tray 1
Print Copy
Type / Size
Plain / A4
I-Fax
Fax
Doc.
Filing
Fixed Paper Side
Disable Duplex
Disable Staple
Disable Punch
OK
1/6
Select print functions for the tray.
(1) Touch the checkboxes as desired so that
they show or .
(2) Touch the [OK] key.
(2)(1)
7
• Normally all checkboxes are selected . If there is a function that you do not wish to use for the tray, remove the
checkmark .
• If the paper type setting is other than plain paper, recycled paper, coloured paper, or user type, the [Fax] and [I-Fax]
checkboxes cannot be selected.
• The [Fax] checkbox can only be selected when the facsimile expansion kit is installed.
• Tray properties such as "Fixed Paper Side" are automatically set when the paper type is selected. The paper tray
properties cannot be changed in this screen.
Direct entry of the paper size
When the bypass tray is selected and a paper type other than transparency film or envelope is selected in step 4 of
"Tray Settings" (page 25), you can follow the steps below to enter the paper size.
1
2
3
System Settings
Bypass Tray Type/Size Setting
Type
Plain
System Settings
Bypass Tray Type/Size Setting
Type
Plain
System Settings
Bypass Tray Type/Size Setting
Type
Plain
Auto-Inch
Auto-AB
Custom Size
Auto-Inch
Auto-AB
Custom Size
Auto-Inch
Auto-AB
Custom Size
Size
1 21 21
2
1
2
1
2
2
1
2
12x18,11x17,8 x14
1
8 x11,8 x11R,5 x8 R
2
1 41
7 x10 R,A3,A4,B4,B5
A3W,A3,A4,A4R,A5R,B4
B5,B5R,216x330(8 x13)
11x17,8 x11
X420 Y297
(2)(1)
X
Y
X 420
Y
Y
297
AB
Size
12x18,11x17,8 x14
1
8 x11,8 x11R,5 x8 R
2
1 41
7 x10 R,A3,A4,B4,B5
A3W,A3,A4,A4R,A5R,B4
B5,B5R,216x330(8 x13)
11x17,8 x11
X200 Y260
1
2
1
1 21
2
2
2
1
2
1
2
Type
Type
(148 432)
mm
(100 297)
mm
Type
16K
16KR
Inch
16K
16KR
OK
8K
2/2
Touch the [Custom Size] key.
Enter the size.
OK
OK
OK
8K
2/2
(1) Enter the size.
• Touch the [X] key and enter the horizontal dimension
(X) of the paper with the keys.
• Touch the [Y] key and enter the vertical dimension (Y)
of the paper with the keys.
(2) Touch the [OK] key.
Touch the [OK] key.
If "Disabling of Tray Setting" (page 95) has been enabled in the system settings (administrator), the tray (except bypass tray)
settings cannot be configured.
27
Tray settings
Paper Tray Paper Type Size
Tray 1, 2 • Plain
• Letter Head
• Pre-Printed
• Pre-Punched
• Recycled
•Colour
•User Type
Tray 3, 4
(varies
depending
on the
peripheral
devices
installed)
Tray 4, 5
(varies
depending
on the
peripheral
devices
installed)
Stand/1x500
sheet paper
drawer,
Stand/2x500
sheet paper
drawer
installed
Large
capacity tray
installed
MX-2300/2700 Series MX-3500/4500 Series
A3, A4, A4R, A5R, B4, B5, B5R
216 mm x 330 mm (8-1/2" x 13"),
11" x 17", 8-1/2" x 14",
8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R,
5-1/2" x 8-1/2"R,
8K, 16K, 16KR
• Auto-AB
A3, A4, A4R, B4, B5, B5R
216mmx330mm
(8-1/2" x 13")
• Auto-Inch
11" x 17", 8-1/2" x 14",
8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R
• 8K, 16K, 16KR
A4, B5, 8-1/2" x 11" (paper size change must be performed by a service
technician)
• Auto-AB
A3, A4, A4R, B4, B5, B5R
216 mm x 330 mm
(8-1/2" x 13")
• Auto-Inch
11" x 17", 8-1/2" x 14",
8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R
• Manual
A5R, 5-1/2" x 8-1/2", 8K, 16K,
16KR
• Auto-AB
A3, A4, A4R, B4, B5, B5R
216 mm x 330 mm
(8-1/2" x 13")
• Auto-Inch
11" x 17", 8-1/2" x 14",
8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R
• Manual
8K, 16K, 16KR
Bypass tray • Plain
• Letter Head
• Pre-Printed
• Pre-Punched
• Recycled
•Colour
• Thin Paper
• Heavy Paper
•User Type
• Labels • Auto-AB
• Transparency • Auto-AB
• Tab Paper • Auto-AB
• Envelope Com-10, Monarch, DL, C5
• Auto-AB
A3W, A3, A4, A4R, A5R, B4, B5, B5R, 11" x 17",
216 mm x 330 mm (8-1/2" x 13"), 8-1/2" x 11"
• Auto-Inch
12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, A3, A4, B4, B5
• Manual
8K, 16K, 16KR
•Custom Size
A4, A4R, B5, B5R
• Auto-Inch
8-1/2" x 11", 8-1/2" x 11"R
•Custom Size
A4, A4R
• Auto-Inch
8-1/2" x 11", 8-1/2" x 11"R
A4
• Auto-Inch
8-1/2" x 11"
28
Paper Type Registration
Configure a "User type" when the name of the paper type does not appear in the selections or when you wish to select
the tray properties yourself. Up to 7 user types can be stored.
1
2
3
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
System Settings
Paper Tray Settings
Tray Settings
Paper Type Registration
Auto Tray Switching
SYSTEM
SETTINGS
Admin Password
Default Settings
Address Control
Document Filing
Control
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
OK
Press the [SYSTEM SETTINGS] key.
Touch the [Paper Tray Settings] key.
Touch the [Paper Type Registration] key.
4
5
System Settings
Paper Type Registration
Select the paper type to edit.
User Type 1
User Type 5
User Type 2 User Type 3
User Type 6
Cancel
User Type 4
User Type 7
Touch the paper type that you wish to
edit.
The user types have been stored by factory default with the names "User Type 1" to "User Type 7".
Paper Type Registration
No.01
Type Name
User Type 1
Fixed Paper Side
Disable Staple
ExitCancel
Disable Duplex
Disable Punch
Configure the paper type properties.
(1) To change the type name, touch the [Type
Name] key and change the name.
Clear the pre-entered name, and then enter the desired
name (maximum of 14 characters).
(2) Touch the checkboxes as desired so that
(3)(1)(2)
they are or .
(3) Touch the [Exit] key.
• To enable a property, select the checkbox .
• The settings that can be selected vary depending on the peripheral devices installed.
29
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