Sharp AR-M230, M270 User Manual
AR-M230/M270 Series Online Manual
(for network printer)
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Introduction
This manual describes the printer function of the AR-M230/M270 series digital multifunctional system.
●
Note
Trademark Acknowledgments
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Microsoft® Windows® operating system is a trademark or copyright of Microsoft Corporation in the U.S.A. and other countries.
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Windows® 95, Windows® 98, Windows® Me, Windows NT® 4.0, Windows® 2000, and Windows® XP are trademarks or copyrights
of Microsoft Corporation in the U.S.A. and other countries.
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Acrobat® Reader Copyright© 1987- 2002 Adobe Systems Incorporated. All rights reserved. Adobe, the Adobe logo, Acrobat, and
the Acrobat logo are trademarks of Adobe Systems Incorporated.
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Macintosh, Mac OS, AppleTalk, EtherTalk, LaserWriter, and TrueType are trademarks of Apple Computer, Inc.
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PCL is a trademark of the Hewlett-Packard Company.
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PostScript® is a registered trademark of Adobe Systems Incorporated.
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All other trademarks and copyrights are the property of their respective owners.
For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other
copier-related information, please refer to your operation manual for copier.
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The machine's default settings and default settings for the printer function can be changed using the key operator programs. For
more information, see the key operator's guide.
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Where "AR-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name of your model,
see "PART NAMES AND FUNCTIONS" in the operation manual for copier.
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This manual refers to the Reversing single pass feeder as the "RSPF".
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The explanations of screens and procedures in this manual are primarily for Windows® XP in Windows® environments, and Mac
OS X v10.2 in Macintosh environments. The screens may vary in other versions of the operating systems.
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For information on using your operating system, refer to your operating system's manual or online Help.
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The PS3 expansion kit (AR-PK1) and print server card (AR-NC5J) mentioned in this manual are options.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product
improvements and modifications.
CONTENTS INDEX
2
How to use the online manual
This section explains how to view the online manual. Please read this section before using the online manual.
For information on using Acrobat Reader, see Acrobat Reader Help.
How to Control the Online Manual
In this manual, the following buttons are displayed at the
bottom of each page. Click these buttons to move quickly to
pages that you wish to view.
CONTENTS
Displays the Contents of this manual. Click on a topic in the
Contents to jump directly to that section.
INDEX
Displays the Index of this manual. Click on a topic in the Index
to jump directly to that section.
Following Links
This manual uses a link function that allows you to jump to a
related page. If you click green, underlined text, the related
page will be displayed. (In the Contents and Index sections, the
linked areas are not underlined.)
☞
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To return to the previous page, click the button on the menu
bar of Acrobat Reader.
Contents
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Bookmarks have been created on the left side of this manual.
You can click on a bookmark to jump directly to that section.
How to Print Out This Manual
To print this manual, select "Print" from the "File" menu of
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dialog box, and then click the "OK" button.
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CONTENTS INDEX
3
Contents
(part 1)
Introduction 2
How to use the online manual 3
1 PRINTING FROM WINDOWS
Basic printing 6
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When "Paper Selection" is set to "Auto Select" 7
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When the "Paper Selection" setting is "Paper Source" or "Paper Type"
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Auditing mode 9
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About the "No Offset" function setting 9
Opening the printer driver from the "start" button 10
Printer driver settings 11
Two-sided printing 12
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Pamphlet style 13
Printing multiple pages on one page 14
Fitting the printed image to the paper 15
Rotating the print image 180 degrees 16
Printing a watermark 17
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How to Print a Watermark 17
Stapling printed pages (when a finisher is installed) 18
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When a finisher is installed 18
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When a saddle stitch finisher is installed 19
2 ADVANCED PRINTING (WINDOWS)
Print hold function 20
Printing using the print hold function 21
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Selecting print hold settings in the printer driver at the time of printing
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How to print a print hold job 22
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Points to note about the Print Hold function 23
21
Carbon copy print 24
8
Printing using carbon copy print 25
Printing text and lines in black 26
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Printing text in black 26
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Printing lines in black 26
3 PRINTER UTILITIES (WINDOWS)
Printer utilities 27
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Before using the Printer Status Monitor 27
Using the printer utilities 28
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Starting up the printer utilities 28
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Using the printer utilities 28
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Changing the Printer Status Monitor settings 29
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Checking the printer status 30
4 PRINTING FROM MACINTOSH
Basic printing 31
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When "Paper Feed" is set to "Auto Select" 33
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When "Paper Feed" is set to paper tray or paper type 34
Job control function (Mac OS 8.6 to 9.x and Max OS X v10.2)
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Printing when auditing mode is enabled 35
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Using the print hold function 35
35
CONTENTS INDEX
4
Contents
5 OPERATION AT THE MACHINE
Giving priority to a print job / Canceling a print job 36
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Giving priority to a print job 36
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Canceling a print job 37
Configuring the printer condition settings 38
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How to configure the settings 38
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Printer condition setting menu 40
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Printer condition settings 41
Printing the printer setting and font lists 46
6 TROUBLESHOOTING
Troubleshooting 47
Printing does not take place 48
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Check the connections 48
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Check Your Computer 49
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Check the machine 50
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Checking the printer driver 51
Improper printing operation 52
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Printing is slow 52
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Two-sided printing is not possible 52
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Stapling is not possible (when a finisher or a saddle stitch finisher is installed)
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Punching is not possible (when a saddle stitch finisher is installed)
Print quality is not satisfactory 54
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Check the paper being used 54
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The printed image is coarse 55
52
53
(part 2)
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The printed image is distorted 55
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Part of the printed image is missing 55
If a notice page is printed 56
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Disabling notice page printing 57
Removing the software 58
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Windows 58
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Macintosh (Mac OS 8.6 to 9.x) 58
7 WEB PAGE IN THE MACHINE
About the Web page 59
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Accessing the Web page 59
E-mail print function 61
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Setting up the E-mail print function 61
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Using the E-mail print function 62
Directly printing a file in a computer 63
E-mail status and e-mail alert settings 64
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Information setup 64
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SMTP setup 64
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Status message setup 65
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Alerts message setup 66
Protecting information programmed in the web page ("Passwords")
8 SPECIFICATIONS
Printer specifications 68
9 INDEX
67
CONTENTS INDEX
5
PRINTING FROM WINDOWS
COPY
PRINT
SCAN
ON LINE
D ATA
D ATA
1
The following example explains how to print a document from WordPad.
Before printing, make sure that the correct size of paper for your document has been loaded in the machine.
1
Basic printing
Make sure that the ON LINE indicator on the
operation panel is lit.
If the ON LINE indicator is not
on, press the [PRINT] key to
switch to printer mode and then
touch the [ONLINE] key.
The status of the printer function is indicated by the ON
LINE and DATA indicators next to the [PRINT] key.
ON LINE indicator DATA indicator
There is print data in
memory that has not
been printed yet.
Lit
The machine is online
and ready to print.
3
4
Select "Print" from the application's "File"
menu.
The "Print" dialog box will appear.
Make sure that "SHARP AR-XXXX" is selected
as the printer. If you need to change any print
settings, click the "Preferences" button
("Properties" button in Windows 95/98/Me/NT
4.0) to open the printer driver setup screen.
The printer driver setup screen will appear.
(part 1)
Blinking —
Off
2
Start WordPad and open the document that you
wish to print.
CONTENTS INDEX
The machine is offline
and not ready to print.
The machine is
printing.
The machine is not
printing.
Windows 2000 does not have the "Preferences" button
in this dialog box. Select settings as needed on each of
the tabs in the setup screen.
☞
Printer driver settings,Two-sided printing,
Printing multiple pages on one page
Fitting the printed image to the paper
Rotating the print image 180 degrees
Printing a watermark
Stapling printed pages (when a finisher is installed)
,
,
,
,
6
PRINTING FROM WINDOWS
1
5
Basic printing
Click the "Print" button ("OK" button in
Windows 95/98/Me/NT 4.0).
Printing begins. The print job is delivered to one of the
following trays (depending on which output devices are
installed):
●
Job separator tray kit is installed: Upper tray
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Finisher is installed: Center tray
●
Note
The output tray can be selected in the key operator
programs (see "OUTPUT TRAYS" in the key
operator's guide).
●
The output tray can also be selected in the print
settings at the time of printing. To change the tray
selection, select the desired tray in "Output" in the
"Paper" tab of the printer driver setup screen.
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Printing can be canceled in the job status screen.
☞Canceling a print job
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If the paper type setting in the printer driver is different
from the bypass tray's paper type setting in the
machine, printing may stop. To resume printing, press
the [PRINT] key on the operation panel, touch the
[BYPASS TRAY] key in the touch panel, and specify
the same paper type as in the printer driver.
(part 2)
When "Paper Selection" is set to "Auto Select"
If "Paper Selection" is set to "Auto Select" in the "Paper" tab of
the printer driver setup screen and the correct size of paper for
a print job is not loaded in the machine, the printing procedure
will vary depending on the "FORCED OUTPUT OF PRINT"
setting in the key operator programs (see the key operator's
guide).
When "FORCED OUTPUT OF PRINT" is disabled
If the bypass tray can be used, a message prompting you to
print from the bypass tray will appear in the touch panel.
Press the [PRINT] key on the operation panel, touch the
[BYPASS TRAY] key, load paper in the bypass tray, and then
touch the [BYPASS] key. Printing will begin automatically.
When "FORCED OUTPUT OF PRINT" is enabled
Printing will take place using a size of paper that is close to the
size of the print image.
Note
If the paper is loaded in a different orientation than the
print image, the image is automatically rotated to match
the paper. This setting can be changed in the key
operator programs (see "ROTATED PRINT" in the key
operator's guide).
CONTENTS INDEX
7
PRINTING FROM WINDOWS
1
Basic printing
When the "Paper Selection" setting is "Paper Source" or "Paper Type"
When "Paper Selection" in the "Paper" tab of the printer driver
setup screen is set to:
●
"Paper Source", select the tray that you wish to use for
printing from the pull-down menu.
●
"Paper Type", select the type of paper that you wish to use
for printing from the pull-down menu.
Note
The size and type of paper loaded in each tray and whether or
not the paper loaded in each tray can be used for printing are
specified in the "TRAY SETTINGS" of the custom settings.
(See "CUSTOM SETTINGS" in the operation manual for
copier.)
If you wish to select the "Paper Source" or "Paper Type" when
printing, be sure to select these settings in the "Configuration"
tab of the printer driver setup screen. (See "CONFIGURING
THE PRINTER DRIVER" in the software setup guide.)
"Paper Source" and "Paper Type" cannot be
simultaneously selected.
If you selected the "Paper Source" or "Paper Type" in the
printer driver setup screen but there is no paper in the trays that
matches your selection, printing will take place as follows:
You selected a tray in "Paper Source", but the size
of the paper in the selected tray does not match
the printing size.
Even though the paper size is different, printing will take place
using the paper in the selected tray.
You selected a "Paper Type", and although the
selected type of paper is loaded in the machine, its
size does not match the printing size.
Even though the paper size is different, printing will take place
using the selected paper type.
However, if "FORCED OUTPUT OF PRINT" is disabled,
printing will not take place.
You selected a "Paper Type", but the selected type of paper is not loaded in the machine.
If the bypass tray can be used, a message prompting you to
print from the bypass tray will appear. Press the [PRINT] key on
the operation panel, touch the [BYPASS TRAY] key, load the
correct size and type of paper in the bypass tray, and then
touch the [BYPASS] key. Printing will begin automatically.
(part 3)
CONTENTS INDEX
8
PRINTING FROM WINDOWS
1
Basic printing
Auditing mode
When "AUDITING MODE" is enabled in the key operator
programs, a 5-digit account number must be entered in the
printer driver setup screen in order to print. Account numbers
are stored in the key operator programs. (See "ACCOUNT
CONTROL" in the key operator's guide.)
To open the account number entry screen, click the "Job
Control" button in the "Main" tab of the printer driver.
Enter your 5-digit account number in "Account Number" and
click the "OK" button.
Note
Caution
(part 4)
To have the job control screen automatically appear
each time you open the printer driver to print, select the
"Auto Job Control review" checkbox in the "Main" tab of
the printer driver setup screen.
●
If "CANCEL JOBS OF INVALID ACCOUNTS" is
enabled in the key operator programs and printing is
attempted without entering an account number, or an
invalid account number is entered, printing will not take
place. To allow printing without the entry of a valid
account number, disable "CANCEL JOBS OF
INVALID ACCOUNTS". In this case, the number of
pages printed is added to the [OTHERS] count.
●
If the machine's PPD file is used with the Windows
standard PS printer driver, auditing mode will be
disabled and print counts will not be kept for each
account.
About the "No Offset" function setting
If the "No Offset" checkbox is selected in the "Main" tab of the printer driver setup screen, offset output will be prohibited regardless
of the setting of "OFFSET FUNCTION SETTING" in the key operator programs.
When stapling is performed (a setting other than "None" is selected in "Staple" in the "Main" tab), "No Offset" is automatically enabled
and the offset function cannot be used.
CONTENTS INDEX
9
PRINTING FROM WINDOWS
1
Printer driver settings can be configured by opening the printer driver from the Windows "start" button. Settings adjusted in this way
will be the initial settings when you print from an application. (If you change the settings in the printer driver setup screen at the time
of printing, the settings will revert to the initial settings when you quit the application.)
Windows 2000/XP
1
2
3
Opening the printer driver from the "start" button
Windows 95/98/Me/NT 4.0
Click the "start" button, and then click "Control
Panel".
In Windows 2000, click the "Start" button and select
"Settings".
Click "Printers and Other Hardware", and then
click "Printers and Faxes".
In Windows 2000, click "Printers".
Click the "SHARP AR-XXXX" printer driver icon
and select "Properties" from the "File" menu.
1
2
Click the "Start" button, select "Settings" and
then click "Printers".
Click the "SHARP AR-XXXX" printer driver icon
and select "Properties" from the "File" menu.
Click the "Printing Preferences" button in the
4
"General" tab.
The printer driver setup screen will appear.
☞
Printer driver settings
CONTENTS INDEX
3
Note
In Windows NT 4.0, select "Document Defaults" to open
the printer driver setup screen.
In Windows 95/98/Me, click the "Setup" tab.
The printer driver setup screen will appear.
☞
Printer driver settings
10
PRINTING FROM WINDOWS
1
To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting.
Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is
in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction.
1
2
3
4
5
6
7
8
9
10
Note
Printer driver settings
1
Tab
The settings are grouped
on tabs. Click on a tab to
bring it to the front.
2
Check button
Allows you to select one
item from a list of options.
3
Print setting image
This shows the effect of the
selected print settings.
4
Drop-down list
Allows you to make a
selection from a list of
choices.
5
Machine image
This shows:
●
The paper tray (in blue)
selected in "Paper selection"
on the "Paper" tab.
●
The output tray (in green)
selected in "Output" on the
"Paper" tab.
The settings and the image of the machine will vary
depending on the model.
You can also click on a tray
to select it.
6
Checkbox
Click on a checkbox to
activate or deactivate a
function.
7
"OK" button
Click this button to save
your settings and exit the
dialog box.
8
"Cancel" button
Click this button to exit the
dialog box without making
any changes to the
settings.
9
"Apply" button
Click to save your settings
without closing the dialog box.
●
Windows NT 4.0 does not
have the "Apply" button.
●
The "Apply" button does
not appear when you
open this window from an
application.
10
"Help" button
Click this button to display
the help file for the printer
driver.
CONTENTS INDEX
11
PRINTING FROM WINDOWS
1
This feature allows you to print on both sides of the paper.
To use this function, open the printer driver setup screen and select "2-Sided (Book)" or
"2-Sided (Tablet)" from "Document Style" in the "Main" tab.
☞
See Basic printing for details on how to open the printer driver.
Note
The following example shows the result when portrait data is printed on both sides of the paper.
Two-sided printing
●
Paper sizes that can be used for two-sided printing are Ledger, Letter, Letter-R, Legal, A3, A4, A4R, A5, B4, B5, B5R, and
Foolscap.
●
Paper types that can be used for two-sided printing are Plain, Letter Head*, Recycled and Color.
* The use of Letter Head paper for two-sided printing can be prohibited in the "TRAY SETTINGS" of the custom settings. (See
"CUSTOM SETTINGS" in the operation manual for copier.)
●
Two-sided printing is not possible if disabled in the key operator programs (see "DISABLING OF DUPLEX" in the key operator's guide).
Print data
2-Sided (Book) 2-Sided (Tablet)
Printing result
(part 1)
CONTENTS INDEX
The pages are printed so that
they can be bound at the side.
The pages are printed so that
they can be bound at the top.
12
PRINTING FROM WINDOWS
1
Two-sided printing
Pamphlet style
Pamphlet style prints two pages each on the front and back of each sheet of paper (four pages total on
one sheet) so that the sheets can be folded down the center and bound to create a pamphlet. This
function is convenient when you wish to compile printed pages into a pamphlet.
To use this function, open the printer driver and select "Tiled Pamphlet" or "2-Up Pamphlet" in
"Document Style" in the "Main" tab.
The binding edge (left side or right side) can be selected in the "Binding Edge" in the "Main" tab. The
following examples show how 8 pages are printed when pamphlet style is selected.
Printing result
Print data
Left Right
(part 2)
●
Note
Because four pages are printed on each sheet of paper, blank pages are automatically added at the end when the total number
of pages is not a multiple of four.
●
When "Tiled Pamphlet" is selected, printing will take place on paper that is twice the size of the paper size specified in the
application.
●
When "2-Up Pamphlet" is selected, each page is reduced in the same way as for 2-Up and printed on the size of paper that is
specified in the application.
●
When a saddle stitch finisher is installed and "2 Staples" in "Staple" in the "Main" tab is selected, the output is stapled and folded at
the center to form a pamphlet.
●
The saddle stitch tray can hold up to 20 sets when the number of sheets is 1 to 5, or 10 sets when the number of sheets is 6 to 10.
●
Paper sizes that can be used for saddle stitching are Ledger, Letter-R, A3, A4R, B4, 8K, and 16KR.
CONTENTS INDEX
13
PRINTING FROM WINDOWS
1
This feature allows you to reduce and print two, four, six, eight or sixteen document pages on a single sheet of paper.
To use this function, open the printer driver setup screen and select the number of pages per sheet (2-Up, 4-Up, 6-Up, 8-Up, or
16-Up) in "N-Up Printing" in the "Main" tab.
The order of the pages can be changed in the "Order" menu.
☞
See Basic printing for details on how to open the printer driver.
Note
For example, when "2-Up" or "4-Up" is selected, the result will be as follows depending on the selected order.
Printing multiple pages on one page
The "N-Up Printing" setting is not available when "Fit To Paper Size" is selected.
☞Fitting the printed image to the paper
N-Up Left to Right Right to Left
[2-Up]
N-Up
[4-Up]
If you select the "Border" checkbox, borderlines will be printed around each page.
Note
Examples for 2-Up and 4-Up are shown here. The order of 6-Up, 8-Up, and 16-Up is the same as 4-Up. The order can be viewed
in the print setting image in the printer driver setup screen.
☞Printer driver settings
Right , and Down Down , and Right
CONTENTS INDEX
Left , and Down Down , and Left
14
PRINTING FROM WINDOWS
1
The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine.
Follow the steps shown below to use this function. The explanation below assumes that you intend to print a Ledger size document
on letter size paper.
☞
See Basic printing for details on how to open the printer driver.
Note
1
2
3
Fitting the printed image to the paper
The "Fit To Paper Size" setting is not available when "N-Up Printing" is selected.
☞Printing multiple pages on one page
Click the "Paper" tab in the printer driver setup
screen.
Select the original size (Ledger) of the print
image in "Paper Size".
Check the "Fit To Page" box.
When using the PS printer driver, select "Fit To Paper
Size" in "Zoom Setting".
4
Select the actual size of paper to be used for
printing (Letter).
The size of the printed image will be automatically
adjusted to match the paper loaded in the machine.
Paper Size: Ledger
Fit To Paper Size: Letter
CONTENTS INDEX
Ledger size document
(Paper Size)
Note
When using the PS printer driver, the print image can be
enlarged or reduced by means of numerical values. (The
vertical and horizontal ratios can be set separately.)
Select "XY-Zoom" in step 3, click the "Width/Length"
button, and adjust the ratios in the screen that appears.
Letter size paper
(Fit To Paper Size)
15
PRINTING FROM WINDOWS
1
The print image can be rotated 180 degrees.
This feature is used to enable correct printing on envelopes and other paper with flaps that can
only be loaded in one orientation.
Use this feature when automatic rotation (which takes place when the loaded paper is the same
size as the print image and the orientations are different) results in reversal of the top and bottom
of the image.
To use the feature, select the image orientation in "Image Orientation" on the "Paper" tab, and
then select the "Rotate 180 degrees" checkbox.
☞
See Basic printing for details on how to open the printer driver.
Rotating the print image 180 degrees
Printing result
Rotate 180 degrees Rotate 180 degrees
Note
CONTENTS INDEX
The procedure for loading paper is explained in operation manual for copier.
ABCD
ABCD
16
PRINTING FROM WINDOWS
1
You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer driver, click the
"Watermarks" tab, and follow the steps below.
☞
See Basic printing for details on how to open the printer driver.
How to Print a Watermark
From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"), and start printing.
Printing a watermark
Print sample
You can enter text to create your own custom watermark. For details on watermark settings, view printer driver Help.
☞
Printer driver settings
CONTENTS INDEX
17
PRINTING FROM WINDOWS
1
When a finisher is installed, printed pages can be stapled.
To use this feature, open the printer driver setup screen and select it in the "Finishing"
field of the "Main" tab.
☞
See Basic printing for details on how to open the printer driver.
Note
Stapling printed pages (when a finisher is installed)
●
The maximum number of sheets that can be stapled is 30. When a saddle stitch finisher is installed, up to 50 sheets can be stapled
(up to 25 sheets when the paper size is B4, Foolscap, or larger).
●
Paper sizes that can be used for staple printing are Ledger, Letter, Letter-R, Legal, A3, A4, A4R, B4, B5, B5R, and Foolscap. (B5R
can only be used when a saddle stitch finisher is installed.)
●
Paper types that can be used for staple printing are Plain, Letter Head, Recycled and Color.
●
Staple printing is not possible when the ROPM function is disabled. (See "CONFIGURING THE PRINTER DRIVER" in the software setup guide.)
●
If the finisher is disabled in the key operator programs, the staple and punch functions cannot be used and output cannot be
delivered to the offset tray.
●
Stapling is not possible if disabled in the key operator programs (see "DISABLING OF STAPLER" in the key operator's guide).
●
The staple function cannot be used in combination with the "No offset" function.
(part 1)
When a finisher is installed
The following example shows how portrait oriented pages are stapled together.
Print data Printing result
The pages are stapled in the upper left-hand corner.
CONTENTS INDEX
18
PRINTING FROM WINDOWS
1
Stapling printed pages (when a finisher is installed)
(part 2)
When a saddle stitch finisher is installed
When a saddle stitch finisher is installed, the binding edge and number of staples can be selected to produce the following printing results:
Staple Left Right Top
1 Staple
2 Staples
Punch function
When a punch module is installed on a saddle stitch finisher,
the "Punch" checkbox can be selected to punch holes in the
printed output.
Select the punch hole positions in "Binding Edge".
●
Note
CONTENTS INDEX
The number of holes that can be punched and the spacing between the holes varies depending on the installed punch module.
●
Paper sizes that can be punched vary depending on the punch module installed.
●
Paper types that can be punched are Plain, Recycled, Color, Letter Head, and Heavy paper.
Left Right Top
19
ADVANCED PRINTING (WINDOWS)
2
A print job sent to the machine can be held in the machine's memory until the operator initiates printing from the operation panel of
the machine. This is called the Print Hold function.
There are four methods for holding print jobs with the Print Hold function.
Hold After Print Hold Before Print
When this method is selected, the print job is printed and then
retained in the machine's print hold job list. The job can be printed
again as needed from the operation panel of the machine.
Proof Print PIN (5-digit ID number)
When this method is selected, one set of copies is printed and then
the job is held in the machine's print hold job list.
The operator can check the copies to make sure that the image
position, stapling position, and other aspects of the job are
satisfactory, and then initiate printing of all sets from the operation
panel of the machine. (The initial proof set is included in the total
number of copies.)
If the proof copies are not satisfactory, the job can be canceled.
This prevents excessive misprints when printing a large number of
copies.
Print hold function
When this method is used, the print job is held in the machine's print hold
job list without being printed. The operator can initiate printing from the
operation panel of the machine as needed. This helps prevent print jobs
from being misplaced.
A PIN number can be set that must be entered at the machine's operation
panel in order to print a "Hold After Print", "Hold Before Print", or "Proof
Print" job. (☞Printing using the print hold function)
This helps maintain confidentiality when printing sensitive documents.
When a PIN number is set for "Hold After Print":
The PIN number must be entered at the operation panel to print the job
again after the initial printing.
When a PIN number is set for "Hold Before Print":
The PIN number must be entered at the operation panel to print the job.
When a PIN number is set for "Proof Print":
Following the initial printing of one set of proof copies, the PIN number must
be entered at the operation panel to print the remaining sets of copies.
●
Note
The machine can hold a maximum of 100 print hold jobs. If 100 jobs are exceeded or the memory that can be used for print hold
becomes full, no more print hold jobs will be accepted, an error will appear in the touch panel, or a Notice Page will be printed.
●
Memory allocated to the print hold function can be changed in the key operator programs. (See "MEMORY FOR PRINTER" in the
key operator's guide.)
CONTENTS INDEX
20
ADVANCED PRINTING (WINDOWS)
2
Printing using the print hold function
Selecting print hold settings in the printer driver at the time of printing
Select the Print Hold function in the job control screen (see below), which is opened by clicking the
"Job Control" button in the "Main" tab of the printer driver setup screen.
☞
Basic printing
2
"Notify Job End" checkbox
Select this checkbox if you wish to be notified when printing
is finished.
1
2
3
1
"Retention" menu
Select the Print Hold method that you wish to use. After
selecting "Hold After Print", "Hold Before Print", or "Proof
Print", a PIN number can be set if desired. To set a PIN
number, enter a 5-digit number in "PIN".
☞
Print hold function
This function can only be used when the Printer Status
Monitor is running. If the Printer Status Monitor is not
running, selecting the checkbox will have no effect.
3
"Default Job ID" menu
Enter a default user name and job name. These names
appear in the operation panel of the machine.
The user name can be up to 16 characters long and the job
name can be up to 30 characters long.
To always use the entered names, select "Always Use This
User Name" and "Always Use This Job Name". If "Always
Use This User Name" is not selected, your Windows login
name will automatically be used. If "Always Use This Job
Name" is not selected, the file name used in the application
will automatically be used.
When you have completed the above settings, click the
"OK" button to close the window and begin printing.
To print the job from the operation panel of the machine, see
"How to print a print hold job
".
(part 1)
CONTENTS INDEX
21
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