Sharp FO-5550, FO-5700, FO 5700 - B/W Laser - All-in-One Operation Manual

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MODEL

FO-4700 FO-5550 FO-5700

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate

instructions in the operation manual."

Declaration of Conformity SHARP LASER FACSIMILE, FO-4700/FO-5550/FO-5700

This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received,

including interference that may cause undesired operation. Responsible Party:

SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New jersey 07430-2135TEL: 800-237-4277

As an ENERGY STAR

partner, SHARP has determined

that this product meets the ENERGY ST AR for energy efficiency.

guidelines

Introduction

W e lcome, and thank you f or choosi ng a Sharp facsimile machine ! The features and specifications of your new Sharp fax mach ine are shown below.

Automatic dialing

Mem ory s i ze* Modem speed FO-4700/FO-5550:

Transmission time* FO-4700/FO-5550:

To ner cart ridge yield (4% page coverage)

Drum cartridge yield Initial s tarter cartridge

Rapid Key Dialing: 48 numbers Speed Dialing:

FO-4700/FO-5550: FO-5700:

1 MB (approx. 56 pages with ECM off)

FO-5700:

Automatic fallback to lower speeds.

FO-5700: Initial s tarter ca rtridge

machine): 3700 pages (ave.) (letter paper)

Repl acement cartridge (FO-47ND):

pages (ave.) (letter paper)

machine): 20,000 pages (ave.)

Replacement cartridge (FO-47DR):

pages (ave.)

100 numbers

33,600 bps (max.)

Approx. 2 seconds

75 numbers

14,400 bps (max.)

Approx. 6 seconds

(included with fax

7500

(included with fax

20,000

Resolution Horizontal:

Note:

*Based on ITU-T Test Chart #1 at standard resolution in Sharp specia l mod e,

This fascismile machine is Year 2000 compliant.

excluding time for protocol signals (i.e., ITU-T phase C time only).

203 pels/inch (8 pels/mm)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone:

196 lines/in ch (7.7 lines/mm)

Super fine:

391 lines/inch (15.4 lines mm)

Automatic document feeder

50 pages max. (20 lb letter paper)

Pape r capacity FO-4700:

250 sheets (500-sh eet cassette

availa ble as option)

FO-5550/FO-5700:

cassette)

Compression scheme

Haftone (grayscale) Applicable telepho ne line Compatibility

MMR, MR, MH, Sharp (H2)

FO-5700:

(

Also supports JBIG) 64 leve ls Public switched telephone network ITU-T (CCITT) G3 mode

Print ing resolution Horizo n tal:

Vertical:

391 lines/inch (15.4 lines/mm)

PC Printing:

Input document size

Automatic feeding:

Width: 5.8 to 10.1" (148 to 256 mm) Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 17.0" (128 to 432 mm)

750 sheets (tray and

406 lines/inch (16 lines/m m)

600 dpi

Effec tive Scanning w idth Effective Printing width Rece ptio n modes Instascan speed Full Dual Access Copy f unction Pow er requirements Operating temperature Humidity

8.3" (210 mm) max.

8.0" (203 mm) max. Auto/Manual 30 ppm (letter paper) Yes Single/Multi/Sort (99 copies/page) 120 V AC, 60 Hz 50 - 86°F (10 - 30°C) 20 to 85% RH

Powe r consumption

Standby: ??? W Maximum: ??? W

Dimensions FO-4700 FO-5550/FO-57 0 0

Width: 18.1" (460 mm) 18.1" (460 mm) Depth: 15.2" (385 mm) 15.2" (385 mm) Height: 10.6" (270 mm) 15.4" (390 mm)

Weight

As a part of our policy of continuous improvemen t, SHARP re serves the right to make desi gn and sp ecif ic at ion ch anges for pr oduct i mpro vem en t with out pri or notice . The performance specifi cation figures indicated are nomi nal values of produ ction units. There may be some deviations from these values in individual units.

A pprox. 27.8 lbs. (12.6 kg) 41.0lbs. (18.6 kg)

Importan t safe ty inform ation

Be sure to save these instructions! When using your fascimile equipment, basic safety precautions

should always be followed to reduce the risk of fire, electric shoc k and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not described in th is manual. Refer all servicing to q ualified service p ersonnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3prong) out let. Con nect i ng it t o any other kind of outlet w il l d amage th e machine and invalidate the wa rr anty.

• Do not instal l or use the machine near wat er, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine.

• Unplug the ma chine from the power outle t a nd tele phone jack a nd con sult a qualified service representative if any of the following situations occur:

- Liquid has b een spilled into the machine o r the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine t hat you ca nnot r emove , unplug the machi ne a nd c onsul t a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, call forwar di ng, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This facsimile machine is n ot compatible with digital telephone systems.

Table of Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 27

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 39

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 41

Sending a Fax by A ut om atic Dialin g . . . . . . . . . . . . . . . . . . . . . . 47

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 2

Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 63

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . 64

4. Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

5. Special Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Table of Contents

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Confidential Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Relay Request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Timer Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Batch Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 1 15

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 130

Print Hold. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 137

Telep hone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

7. Printing Lists and Reports. . . . . . . . . . . . . . . . . . . . . . .153

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Cleaning the Scanning Glass and Rollers. . . . . . . . . . . . . . . . . 161

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 1 62

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 68

Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . .178

GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . .180

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

1. Installation

Power cord

Telephone line cord

Toner cartridge

Drum cartridge

Rapid Key labels

Paper size labels

Document OUT tray

Operation manual

Received docum ent tray

A Look at the Operation Panel

2 3

LINE IN USE

STATUS CHECK

CHANGEOVER

POWER SAVE RESOLUTION

STANDARD

FINE SUPER FINE HALF TONE

4 5 8 9 106 7

Display

This displays messages and prompts dur ing operation and programming.

LINE IN USE light

This lights when the fax machine is using the telephone line.

STATUS CHECK light

This lights when a paper size error or paper jam occur s, or when the print compart ment cove r is open. A message wi ll appear in the display to indicate the problem.

Service indicator

This lights when a problem occurs which must be fixe d by a service technician.

A Look at the Operation Panel

Paper o ut in dica t or

This lights when the fax mac hine is out of paper , or when the received document tray is not properly installed. If the machine has a paper cassette, the indicator blinks when one of the paper sources (tray or cassette) is out of pa per , and l ights steadi ly when all sources are out of paper.

Toner cartridge indicator

This blinks when the toner cartridge nears empty, and lig hts steadily when the toner cartridge need s repla cement.

Drum ca rt ri dg e indi ca tor

This blinks when the drum cartridge nears the end of its life, and lights steadily when the dru m cartridge needs replacement.

CHANGEOVER key

Two types of information appear in the display: prompt s related to operations you are performing, and information about how the fax is

1. Installation

using the telephone line (transmitting, receiving, etc.). Press this key to switch between the two types of infor mation.

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save Mode timer if TIMER has been selected with Option Setting 31 (Power Save Type).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document.

A Look at the Operation Panel

27 28 29 30 31 32

CLEARSPSHIFTSPACE

Rapid Key

overlay down

11 12

I CONTRAST Q

COVER SHEET

13 14 15 16 17 18 19

CLEARSPSHIFTSPACE

LIFE

MEM.STATUS

DOWN UP

PAGE COUNTER

CONFIDENTIAL

TIMER

RELAY

SEARCH DIAL

Rapid Key overlay up

20 21 22 23 24 25 26

Rapid Dial Keys

Press one of these keys to dial a fax number automatic ally. (Note tha t you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contra st before sending or copying a document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confide ntia l document.

TIMER ke y

Press this key to set an operation to be performed automatically at a later time.

A Look at the Operation Panel

RELAY key

Press this key to send a document to another Sharp fax machine and have that machine in turn relay the docu ment to one or more end receiving machines.

LIFE key

Press this key, followed by 1, to check the total number of pages printed by the fax machine.

MEM. ST ATUS key

Press this key to check the stat us of documents wait ing in memory for transmission.

SEARCH DIAL key

Press this key to search throug h your auto dial fax numbers by name.

COVER SHEET ke y

Press this key to include a cover sheet when sending a fax.

1. Installation

SPACE key

Press this key to enter a space when programmi ng a name.

SHIFT key

Press this key to switch between upper and lower case letters when programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax number.

Arrow keys

Press these keys to move the cursor forward or backward when programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the

SPEAKER

key has been pressed, or the volume of the ringer at all

other times.

A Look at the Operation Panel

27 28 29 30

ABC

123

GHI

PRS

JKL MNO

456

TUV

789

OPER

DEF

WXYZ

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

33 35 36 37 38 3934

31 32

COPY

DOCUMENT DUPLEX SCAN

BROADCAST

STOP START

PRIORITY

REPORT

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select vari ous special functions .

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into memory.

A Look at the Operation Panel

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialling to listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax machines.

STOP key

Press this key to cancel an operation be fore it is completed.

PRIORITY key

Press this key when you need to transmit a document ahea d of other

1. Installation

documents waiting in memory for transm ission.

START key

Press this key to begin transmission when using Speed Dialling, Direct Keypad Dialling, or Normal Dialling.

REPORT key

Press this key to print out a report on the most rece ntly c ompleted transmission or reception.

Connections

Points to keep in mind when setting up

♦ Do not place the machi ne in dire ct sunlight. ♦ Do not place the machi ne nea r heaters or air conditioners. ♦ Keep dust away from the machine. ♦ Install the machine on a level surface.

Connecting the power cord

Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded ( 3-prong) AC outlet.

Press the power switch to turn on the power.

Note:

surges , we recommend t hat you instal l s ur ge pr ot ect ors for th e po wer a nd telephone line s. Sur ge pr otec to rs can be pur chase d at mos t tel epho ne specialty stores.

If your area experiences a high incidence of lightning or power

Connecting the telephone line cord

Insert one end of the line cor d int o the jack on the ba ck of the machine

Connections

1. Installation

mark ed

TEL. LINE

. Insert the other end into a standard (RJ11C)

single-line wall telephone jack.

Note:

The fax machine is s et for touch- ton e dial ing. If you ar e on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. This procedure is described in Chapter 6,

Optional Settings

Connecting a telephone (optional)

If desired, you can connect a telephone to the back of the machine.

TEL. SET

jack on the

Connections

Attaching the document OUT tray

Insert the protrusion on the right side of the machine into the hole in the right side of the document OUT tray as shown, then bend the tray slightly and inser t so tha t th e protru sion on the lef t side of the machine goes into the hole on the left side of the document OUT tray.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end sli ghtly and push in so that the tray locks into place.

Pull out the tray extension.

Important!

The received document tray must be atta ched f or the fax machine to operate properly.

Connection to a computer (option)

Note:

sult your dealer to have the PC interface board installed.

This function is available as an option. If you wish to use it, con-

If desired, you can con nect the fax machine to t he par allel port of any compatible computer. Once you have installed the provided printe r software in your computer, you will be able to use the fax machine as a laser printer for your compute r.

Connections

1. Installation

Important:

Use only the provided IEEE P1284 parallel cable to

connect the fax machine to your computer.

Make sure your computer and the fax machine are both turned off .

Connect one end of the cable to the port on the fax machine. Snap the

clips on each side of the port onto the cable connector to secure it.

POWER

Turn off

Connect the other end of the cable to the parallel port on the back of your

computer.

Connections

FUNCTION

Press the panel keys as shown to set Option Setting 31 (PC Interfac e

Mode) to ON. (The op tion settings are explained in more detail in Chapte r 6,

Optional Settings

• Before you can us e the f ax machine

as a printer, you must also insta ll the printer software. To install the software, se e the docu mentation that accompanies it.

Note:

fax machine prints a print job from your computer. While this message appears, you will not be able to use the operation panel of the fax machine.

The message PC PRINTING wi ll app ear in the display when the

V e rif ic ation Stamp (option)

STOP

Note:

wish to u se it.

When transmitting a document, you can have your fax sta mp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed is when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

To use this functi on, ha ve your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained in Chapter 6,

This function is available as an option. Consult your dealer if you

Optional Settings

Installing the Print Cartridges

Follow the steps below to instal l or replace the toner and drum cartridges.

♦ The ini tial star ter ton er cartridge included with th e fax machine c an

print about 3700 letter-size pages (4% coverage of each page).

♦ The repl ace ment toner cartridge (FO-47ND) can prin t about 7500

letter-si ze pa ges .

♦ The drum cartridge (FO-47DR) can print about 20,000 letter-size

pages.

Installing the Print Cartridges

1. Installation

Press the green release and open the print compartment cover.

Caution!

•

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compar tment.

If you are replacing the toner cartridge, remove the old cartridge

and dispose of it according to loca l regulations. Go direct ly to Step 6 if you are only replacing the toner cartridge and not the drum cartr idge.

• If you are replacin g the drum car-

tridge but not the toner cartridge, remove the toner cartr idge and place it on a sheet of paper.

Installing the Print Cartridges

If you are replacing the drum cartridge, remove the old cartridge

and dispose of it according to loca l regulations.

Remove the new drum cartridge from its packaging.

Caution!

•

Excessive exposure to light will damage the drum cartridge. In sta ll the cartridge promptly after rem oving it from its packaging.

Insert the drum car tridge into the pri nt compartment, aligning the guides on

the cartridge with the grooves on the sides of the compartment.

• Insert the cartridge by aligning the

colored “1” label s on the cartridge and the sides of the compartment.

Blue

Green

• Make sure the drum cartridge is

inserted in as far as it will go.

Installing the Print Cartridges

If you are installing a new toner cartridge, remove the new toner

cartridge from its packaging. Shake as indicated by the arrows to dist ribute the toner evenly within the cartridge.

1. Installation

Hold the toner cartridge by t he handle and lower it into the print

compartment. Make sure that the four pins (two on each side) fit into the grooves on the sides of the compartment.

• Insert the cartridge by aligning the

colored “2” label s on the cartridge and the side of the compartment

• Make sure the toner car tridge clicks

into place.

Blue

Green

Installing the Print Cartridges

LIFE

Close the print compartment cov er.

• Press down on the dot markings at

the left edge to make sure the cover is completely closed.

Reset the toner counter by press ing

LIFE

the overlay), 2, and the

Reset the drum counter by pressing

LIFE

the overlay), 3, and the

key (flip up the Rapid Key

START

key (flip up the Rapid Key

START

key.

START

When to replace the toner cartridge

When the toner cartridge nears empty ( abo ut 100 pages can still be printed), the tone r cartr idge indicator on the oper at ion panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following repla cement toner ca rt ridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the dr um cartridge

Installing the Print Cartridges

1. Installation

indicator on the operation panel will blink. When the drum cartridge life is over, the drum cartridge indi cator wil l lig ht steadily a nd DRUM LIFE OVER will appe ar in the display. Use the f ollowing r epla cement drum cartridge:

Sharp FO-47DR drum cartridge

Loading Printing Paper

You can load up to 250 s heets of letter or legal paper (max. 20 lbs.) in the paper tray. You can load up to 500 sheets of paper in the paper cassette.

FO-4700:

cassette instal led, consult your dealer.

Note:

techni cian adjust the cassette.

The paper cassette is available as an option. To have the

To use A4 paper in the paper cassette, you must have a service

Loading paper in the paper tray

Remove the received document tray.

If you are loading legal paper, grasp the end of the paper tray and pull it

out.

Loading Printing Paper

Insert a stack of paper into the tray, print side up.

• If you loaded letter paper, make

sure the end of t he tr ay i s pu shed i n. Otherwise a size error will result.

Replace the received document tray.

• The received document tray must

be attached for t he fax mach ine to operate pro p erly.

1. Installation

Loading paper in the paper cassette

Grasp the hand-hold on the casset te and pull out the cassette until it stops.

Loading Printing Paper

Push the pressure plate down until it locks into position.

Place a stack of paper in the cassette, print side up.

• Make sure the stack of paper is not

higher than the two tabs on the green paper g u ide and the met al tab. If it is, remove some of the paper.

Push the cassette back into the machine, making sure it clicks into

place.

Entering Your Name and Fax Number

FUNCTION

Entering Your Na me and Fax Number

Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatical ly at the top of each fax page you send.

Important!

The law require s that your na me, t ele phone /fa x number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

1. Installation

Note:

programming operation. If the display shows the telephone line status, press the

Press these keys:

The display will show:

Press the 3 key.

The display will show:

Make sure the display shows the date and time before beginning a

CHANGEOVER

3:ENTRY MODE ENTER #( 1-9,*,#)

key to switch to the date a nd time.

3:OWN PASSCODE SET ENTER FA X #

Entering Your Name and Fax Number

Enter your fax number (max. of 20 digits) by pressing the numeric keys.

• To insert a space between digits,

press the # key.

• To clear a mistake, press the

key.

Press the

START

key.

The display will show:

ENTER SENDER’S NAME

STOP

4 4

1 1

(Example)

START

Flip the Rapid Key overlay down ( if it is up), and enter your name by

pressing the appropriat e letter keys as shown below. (Max. of 24 characters.)

Example: SHARP =

CLEARSPSHIFTSPACE

Entering Your Name and Fax Number

♦ Press the

SHIFT

♦ To clear a mistake, press the

SPACE

key.

key to enter a space. To change case, pr ess the

CLEAR

key.

♦ To enter a number as part of a name, press the appropriate numeric

key. To select one of the following special symbols, press the SP key one or more times: !"#$%&’()*+,-/:;<=>?[¥]^_'{|}→←@.

Press the

START

key.

START

The display will show:

4:DATE &TIME SET MODE PRESS START KEY

1. Installation

Press the

STOP

key twice t o return t o

the date and time display.

STOP STOP

Setting the Date and Time

FUNCTION

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

Note:

beginning a programming operation. If the display shows the telephone line status, press the date and time.

Press these keys:

The display will show:

Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

Make sure the display shows the date and time befor e

4:DATE&TIME SET MODE DATE 06-08-1999

CHANGEOVER

(Note: the currently s et date will appear to the right of “DATE”)

key to switch to the

• To correct a mistake, press the

key to move the cursor back to the mistake and then enter the correct number.

Enter a two-digit number for the day (“01” to “31”).

Enter the year (four digits).

STOP

Example: January

Example: the 5th

9 9 9

Example: 1999

Setting the Date and Time

FUNCTION

Enter a two-digit number for t he hour (“01” to “12”) and a two- digit number

for the minute (“00” to “59”).

Press the * key to select A.M. or the

key to select P.M.

Press the clock.

Press the the date and time display.

START

STOP

key twice t o return t o

key to start the

Example: 9:25

A.M. P.M.

START

1. Installation

STOPSTOP

Note:

Daylight Saving Time

If desired, you can set the clock to move forward an d backward automatically at the beginning and end of Daylight Saving Time.

Press these keys:

Press 1 to turn on the Da ylight Savin g Time function, or 2 to turn it off.

Press the the date and time display.

This fax machine is Ye ar 2000 compliant.

STOP

key twice t o return t o

YES NO

STOP

Volume Adjustment

DOWN

Volume Adjustment

You can adjust the volume of the speaker a nd ringer usi ng the UP and

DOWN

Speaker

Press the

Press the UP or

keys.

SPEAKER

key.

DOWN

Display:

SPEAKER VOLUME HIGH

key.

SPEAKER

SPEAKER VOLUME MIDDLE

SPEAKER VOLUME LOW

When the display shows the desired volume level, press the

SPEAKER

key to turn off the speaker.

SPEAKER

Ringer

DOWN

Volume Adjustment

1. Installation

Press the UP or sure the

SPEAKER

DOWN

key. (Make

key has not been

pressed.)

• The ringer will ring once at the

selected level, then the date and time will reappear in the display.

Display:

4:RINGER VOLUME HIGH

4:RINGER VOLUME MIDDLE

4:RINGER VOLUME LOW

4:RINGER VOLUME OFF OK?(PRESS START)

If you selected RINGER OFF: OK?, press the

START

key.

START

11"

(279 mm)

17"

(432 mm)

14.3"

(364 mm)

10.1"

(256 mm)

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whet her y ou load one page at a time or s everal pa ges at once.

Loading one page at a time:

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Minimum weight

14 lbs.

(52 g/m²)

Loading several pages at once:

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Maximum size

Maximum weight

Maximum size

36 lbs.

(157 g/m²)

Minimum weight

14 lbs.

(52 g/m²)

Maximum weight

20 lbs. (80 g/m²)

Maximum scanning area

The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned.

Maximum scanning width: 8.3 inches (210 mm) Maximum scanning length: The length of the document minus

Other restrictions

Transmittable Document s

0.16 inches (4 mm) from the top and bottom of the document.

2. Sending

Documents

♦ The s canner cannot r e cognize yellow, greenish yellow, or light blue

ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the docu ment feeder.

♦ All c lips, st aples , and pi ns must be r emoved f rom document s befo re

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the mini-

mum size, carbon backed, or easily smudged should be photocopied, and the copy loaded in the feeder.

Loading the Document

Loading the Docu men t

Up to 50 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you n eed to send or copy more th an 50 pa ges, pl ace the a ddit ional

pages gently and caref ully in the feeder just befor e the las t page is scanned. Do not try to force them in, as this may c ause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent doublefeeding.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document

feeder. The top edge of the document should enter the machine first.

• The feeder will draw the lea ding

edge of the document into the machine. SEND READY will appear in the display.

Adjust the resolution and/or contrast settings (if desired) and then dial the

receiving mach ine as explaine d in the following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contr ast before sending a document.

Resolution

The fax machine has four resolution settings:

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most economical tra nsmission.

2. Sending

Documents

FINE

SUPER FIN E

HALF TONE

Use FINE for documents containing small letters or fine drawings.

Use SUPER FINE for documents containing very small letters or very fine drawings.

Use HALF TONE for photographs and illustrations. T he original w ill b e reproduced in 64 shades of gray.

The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution.

♦ In orde r to transmit in FINE or SUPER FINE resolution, the receiv-

ing fax machine must also have that resolution. If it doesn’t, the next best available setting will be used.

♦ The resol ution settings are only effective for transmi tting and copy-

ing a document. They are not effective for rece iving a document.

Adjusting the Resolution and Contrast

To adjust the resolution setting, pr ess the more times until the indicator light next to the desired setting comes on.

Contrast

The fax machine has three contrast settings:

AUTO Use AUTO for normal documents. DAR K Use DARK for faint documents.

RESOLUTION

STANDARD

FINE SUPER FINE HALF TONE

RESOLUTION

key one or

LIGHT Use LIGHT for documents with a dark

background.

The default setting is AUT O. To adjust the cont rast, flip up the Rapid Key overlay (if necessary)

and press the

CONTRAST

key until t he des ired set ting appea rs in the

display.

( AUTO) M:00% SEND READY

CONTRAST

( DARK) M:00% SEND READY

(LIGH T) M:00% SEND READY

Sending a Fax by Normal Dialing

RESOLUTION

Sending a Fax by Normal Dialing

With Normal Dialing, you press the

SPEAKER

key and then dial by

pressing the numeric keys.

♦ Normal Dialing allows you to listen to the line through the speaker

to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)

♦ If you have connected an extension telephone to the fax machine,

you can also pick up the extension phone and dial using the extension phone (do not pr ess t he

SPEAKER

key on the f ax mac hine). I f a person answers, you will be able to speak to them through the phone before sending a fax .

Note:

speak using an exten sion phone conne cted to the fa x machine in the e vent that a p erson an s wers.

If you press the

SPEAKER

key to dial, you will not be able to

2. Sending

Documents

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 3, below.)

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

Press the

SPEAKER

key or pick up

an extension phone connected to the fax machine. Listen for the dial tone .

CONTRAST

SPEAKER

Sending a Fax by Normal Dialing

If the pressed the dial the number of the receiving

machine by pressing the numeric keys on the fax machine.

If you are using an extension phone, dial using the keyp ad on the extension phone.

• If Option Setting 26 (TEL.

BILLING CODE) has been set to ON and BILLING CODE DIAL has been set to AFTER, press the

REDIAL

Wait for the connection. When you hear a fax tone, press the

on the fax machine.

key after dialing.

SPEAKER

START

key,

key

4 4

(Example)

START

1 1

• If a person answers and you are

using an extensi on phone, ask the m to press their Start key. When you hear the fax tone, press the key on your fax machine.

Using the REDIAL key

You can press the send a document, press the after the connection is made . Note that the speaker is automatically activated when you press the

REDIAL

START

key to redial the last number diale d. To

START

REDIAL

key when you hear the fax tone

key.

Programming Auto-Dial Numbers

FUNCTION

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing the Dial number.

T o use a Rapid Key or Speed Dial number , you must first pr ogram the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

♦ Forty-eight Rapid Keys are available. Rapid Dial Keys also allow

you to program a bac kup fax number, whic h is aut omatically dia led if the first fax number is busy.

♦ Seventy-five Speed Dial numbers are available on the FO-4700/FO-

5550, and one hundred Speed Dial numbers are available on the FO-5700.

Press these keys:

SPEED DIAL

key and entering an abbreviated Speed

2. Sending

Documents

The display will show:

3:ENTRY MODE ENTER #(1-9,*,#)

Press the 1 key.

The display will show:

1:FAX/TEL. # MODE 1=SET, 2=CLEAR

Press the 1 key to select SET.

Programming Auto-Dial Numbers

SPEED DIAL

To program a Rapid Key number, press a Rapid Key (to select Rapid

Keys 33 through 48, flip up the Rapid Key overlay).

To program a Speed Dial number, press the enter a number from “1” to “75” on the FO-4700/FO-5550, or “1” to “100” on the FO-5700. (If you enter less than two digits on the FO-4700/ FO-5550, or three digits on the FO5700, press the complete the entry.)

SPEED DIAL

START

key and then

key to

2 B

Example: Rapid Key 2

START

Speed Dial 1

Enter the fax number by pressing the numeric keys (max. of 34 digits

including pauses).

• To clear a mistake, press the

CLEAR

• If a pause is required betwe en any

of the digits to access a special service or an outside line, press the

REDIAL

pause). The pause will a ppear as a hyphen. Several pa use s can be entered in a row.

Press the

key.

key (two seconds per

START

key.

4 4

(Example)

START

1 1

Enter the name of the party by pressing the letter en try keys

(max.of 20 characters). (Make sure the Rapid Key overlay is flipped down.)

• If you don’t want to ent er a name,

go directly to Step 8.

Programming Auto-Dial Numbers

Example: SHAR P

2. Sending

Documents

Press the

Press 1 if the number programmed is an area code or access code to be used

for Chain Dialing (see at the end of this procedure). Press

START

(or fax number.

• If you pressed 1 or are

programming a S peed Di al n umber , go to Step 14. (Note: A backup fax number cannot be entered in a Rapid Key used for Chain Dialing. )

START

) if the number is a regular

key.

Chain Dialing

START

SET CANCEL

Enter a backup fax number to be dialed if the first number is busy.

(If you don’t want to enter a backu p number, go directly to Step 13.)

Press the

START

key.

4 4

(Example)

START

1 1

Programming Auto-Dial Numbers

Enter a name for the backup fax numb er. (If you don’t want to

enter a name, go directly to

Step 13.)

Press the

START

key.

Return to Step 4 to program another number, or press the

STOP

key repeatedly to return to the date and time display.

• If you programmed a Rapid Key

Step 4 or

Example: SHARP2

START

STOP

number, you can write the name of the party on the label above the Rapid Key.

Chain Diaing for area and access codes

You can also program an area code or acce s s code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press 1 to set the number as a Chain Dialing number.

After you dial an a rea c ode or a ccess c ode us ing a R apid Key or Spee d Dial number set for Chain Dialing, the fax machine will wait for you to dial the remainder of the number ( you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a S peed Dial number, or by pressing numeric k eys). Not e tha t the remainder of th e number sho uld

not be set

if programmed in a Rapid Key or Speed Dial number.

as a C hain Dia l number

♦ The maximum number of digit s that can be dialed at one time by

Chain Dialing is 50.

Clearing auto-dial numbers

FUNCTION

Programming Auto-Dial Numbers

Note:

ation, if it is used to specify the relay fax machine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List, the Timer List, and/or the Relay Group List as explained in Chapter 7.

Press these keys:

The display will show:

Press 2 to select CLEAR.

You cannot clear a number if it is used in a program or timer oper-

1:FAX/TEL. # MODE 1=SET, 2=CLEAR

2. Sending

Documents

To clea r a Rapid Key, press the Rapid Key.

To clear a Speed Dial number, press

SPEED DIAL

the the number with the numeric key s. (If you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO5700, press the complete the entry.)

Press the

START

key and then enter

START

key.

key to

Example: Rapid Key 2

START

Programming Auto-Dial Numbers

Return to Step 3 to clear another number, or press the

STOP

repeatedly to return to the date and time display.

Making changes

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the

key

STOP

Step 4 or

number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12).

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned. If you have an urge nt transmission and do not want to wait until previously scanned documents are transmitted, you can press the

PRIORITY

key after loading your document. Your document will be transmitted immediately after the current document has completed transmission.

If you don’t want the document to be tra nsmitted from memory, you can press the

DOCUMENT

key after loading the document. In this case, the document will not be scanned until all previously set operations are complet ed and the connection to the receiving party is established. (To transmit the document ahead of any documents waiting in memory for transmission, press the

PRIORITY

key.)

2. Sending

Documents

♦ The fax machine can hold approximately 56 pages of average con-

tent in memory when Option Setting 9, Error Correction Mode, is turned off. Less pages can be hel d if any we re scanned using fin e or halftone resolution, or when Option Setting 9 is tur ned on.

♦ The amount of memory currently occupied appears a s a perce ntage

("M:00%") in the displa y.

If the memory becomes full...

If the memory becomes full while a document is being scanne d, MEMORY FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to YES, the transmission will be canceled and you will need to retransmit all pag es of the document. (If a page

Sending a Fax by Automatic Dialing

remains in the scanner, open the operat ion pa nel by squeezing the release marked 23 is set to NO, press the

♦ Press the

PANEL RELEASE

START

key if you want to transmit the page s which have

and remove it.) If Option Setting

key or the

STOP

key as follows:

been stor ed up t o that point in memory. The remaining pa ges will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page whic h was being scanned when the memory filled up.

♦ Press the

If you do not press the

STOP

key if you want to cancel the entire transmission.

START

key or the

STOP

key within one minute, the transmission will be canceled and the pages already scanned cleared from memory. You will need to retransmit all pages of the document.

Rapid Key Dialing

RESOLUTION

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if

desired.

Sending a Fax by Automatic Dialing

2. Sending

Documents

• To send the document ahead of

other documents waiting for transmissi on, press the

PRIORITY

key.

• To send the document direc tly from

the feeder (not through memory), press the

Press the appropriate Rapid Key.

DOCUMENT

key.

• The name of the receiving party

will appear in the displ ay. If no name was stored, the fax number will appear. (If the name or number is incorr ect, press th e

STOP

key.)

CONTRAST

PRIORITY

DOCUMENT

2 B

Example: Ra pi d Key 2

• The document will be

automatically transmitted once the connection is established.

Sending a Fax by Automatic Dialing

SPEED DIAL

RESOLUTION

Speed Dialing

If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the entering the Speed Dial number.

Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if

desired.

• To send the document ahead of

other documents waiting for transmissi on, press the

PRIORITY

key.

• To send the document direc tly from

the feeder (not through memory),

SPEED DIAL

key and then

CONTRAST

PRIORITY

DOCUMENT

SPEED DIAL

key.

key and then

Press the

press the

enter the Speed Dial number by pressing the numeric keys.

• If you enter less tha n 2 digits for the

Speed Dial number on the FO4700/FO-5550, or 3 digits on the FO-5700, press the

START

complete the entry.

Example: Spee d Dial 1

key to

RESOLUTION

Check the display. If the name or number shown is correct, press the

START

key. (If not, pre ss the

key and then repeat Step 2.)

Direct Keypad Dialing

You can also enter a full number with the numbe r keys and then press

START

the

key to begin dialing.

STOP

Sending a Fax by Automatic Dialing

START

2. Sending

Documents

Load the document(s). (Note: If desired, you can load the document

after dialing in Step 2, below.)

SEND READY will appear in the display.

• Set the resolution and/or contrast if

desired.

• To send the document ahead of

other documents waiting for transmissi on, press the

PRIORITY

key.

• To send the document direc tly from

the feeder (not through memory), press the

DOCUMENT

key.

CONTRAST

PRIORITY

DOCUMENT

Sending a Fax by Automatic Dialing

Enter th e num b er of the rece i ving machine by pressing the numeric

keys.

• If a pause is required betwe en any

of the digits to access a special service or an outside line, press the

REDIAL

pause). The pause will a ppear as a hyphen. Several pa use s can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press the

• If it is not correct, press the

key to backspace and clear one

key (two seconds per

START

key.

STOP

4 4

(Example)

START

1 1

digit at a time, a nd then re-en ter the correct digit(s).

Searching f or an auto-dia l number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particula r fax number , you can se a rch for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded doc ument by simply pressing the

Note:

you search; the full numbers themselves will not appear. You cannot search for a num ber if a name has not been associated with it.

Only names programmed for auto-dial numbers will appear when

START

key.

RESOLUTION

Load the document(s).

SEND READY will appear in the display.

Sending a Fax by Automatic Dialing

• Set the resolution and/or contrast if

desired.

Press the

SEARCH DIAL

key (flip

up the Rapid Key overlay).

Enter the first lette r of the stored name by pressing the appropriate

letter entry key.

• If you don’t reme mber the first

letter, go to Step 3 (you will scrol l

CONTRAST

SEARCH DIAL

Example: A

2. Sending

Documents

through the list from the beginning).

Press either arrow key to scroll through the names. Stop when the

desired name appears in the display.

• If no numbers have been stored

under the entered lett er or you have reached the end of the list , NOT FOUND will appear.

Sending a Fax by Automatic Dialing

Press the will be automatically transmitted

once the connection is established.

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with another auto-di al number or digi ts entered manua lly with the numeric keys to dial one phone number up to 50 digits long. The f ollowing are some examples of how this can be done:

♦ Pres s appropr iate Rapid Keys in the proper order. For example,

press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain Dialing).

♦ Pres s a Rapid Key ( set for Chain Di aling) a nd then m anually e nter a

START

key. The document

START

number by pressing appro priate numeric keys. Press the key after the final numer ic key to begin transmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to operations you are performi ng. To check and see what number the fax machine is curr ently c allin g or tra nsmitting to, or what num ber t he fax machine is currently receiving a document f rom (if this inf or mation is available), press the

CHANGEOVER

key. Informat ion on the current call will appear in the display. To switch back to the date and time display, press the

CHANGEOVER

key again.

To cancel a fax transmission or reception

To cancel a fax transmission or reception which is cur rently in progress, press the

CHANGEOVER

key so that the status of the

transmission or reception appears in the display, and then press the

START

STOP

key.

Automatic r ed i aling

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the num ber. The fax machine was set at the factory to make 2 redialing attempts at intervals of 5 minutes.

To stop automati c redi aling, press the the telephone line status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party ap pears on the bottom line to the right), a nd then press

STOP

the

key.

If desired, you can change the number of redia l attempts with Option Setting 6, and the interval at which redialing takes plac e with Option

Sending a Fax by Automatic Dialing

CHANGEOVER

key to show

2. Sending

Documents

Setting 7. See Chapter 5,

Memory Retransmission

If a line error or power failure occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retr a nsmission will begin from the page which was being transmitted when the error occurred.

The fax machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately a fter the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a sele cted number of minutes between each attempt by changing Option Setting

18. See Chapter 5,

Optional Settings

♦ To stop retransmission, pres s the

telephone li ne status in the displ ay (make sure that RETRY MODE

Optional Settings

CHANGEOVER

key to show the

appears on the top line of the displa y and the number of the receiving party appears on the bottom line to the right), and then press the

STOP

key.

♦ The numbering of pages retr ansmitted will begin f rom "1" again.

Sending a Fax by Automatic Dialing

♦ If an error or power fai lure occurs during transmission of a cover

sheet, retransmission will not take place.

Checking documents in memory

To display infor mation on documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this procedure.

Press the

MEM. STATUS

key (flip

up the Rapid Key overlay) and then 2.

TX STATUS will appear in the display.

Press the # key or the * key to scroll through the list of transmissions. The

name (or number) of each receiving party will appear in the displ ay, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, press the

CLEAR

key and then the

START

key while the transmission appea rs in the display.

MEM.STATUS

When you have finished che ck ing the list, press the

STOP

return to the date and time display.

Note:

mission, press the

To print out a list of the documents w aiting in memory f or trans-

key twice to

MEM. STATUS

STOP STOP

key and then the 5 key .

To cancel a memory transmission

If you know the memory number assi gned to a memory transmission, you can cancel it wi th the f oll owing proced ure. (If you d on’t know the memory number, use the preceding procedure .)

Press the up the Rapid Key overlay) and then 4.

The display will show:

4:MESSAGE CLEAR ENTER MESSAGE #

MEM. STATUS

key (flip

Sending a Fax by Automatic Dialing

MEM.STATUS

2. Sending

Documents

Enter the 3-digit memory number assigned to the tra nsmissi on you want

to cancel.

Press the transmission.

START

key to cancel the

(Example)

START

Cover Sheet

You can have the fax mac hine ge nerate a cove r sheet and send it a s the last page of your fax transmission. The cover sheet includes the date and time, the receiver’ s name and number if a Rapid Key or Speed Dial is number is used, the sender’s name and number, and the total number of pages.

♦ Your name and number must be programmed in order for them to

appear on the cover sheet. (See

ber

in Chapter 1.)

♦ To have the recipient’s name appear, you must use a Rapid Key or

Speed Dial number with the name program med.

♦ Cover Sheet c anno t be selected when you use the Relay Request

function.

Entering Your Name and Fax Num-

(Example)

Load the document(s).

SEND READY will appear in the display.

Cover Sheet

COVER SHEET

Press the

COVER SH EET

key.

• The display will briefly show

COVER SHEET MODE ENTERED, and then revert to SEND READY.

• To cancel the cover sheet selection,

press the

Dial the receiving party and transmit

STOP

key.

the fax.

2. Sending

Documents

If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the

SHEET

key each time). This is accomplished by setting Option

COVER

Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,

Optional Settings

Batch Page Numbering

Y ou c an change the page numbering of the transmi tted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the tota l number of pages being sent a re added after each pa ge number (for exa mple, "P. 01/05", "P.02/05", e tc.). This allows the receiver to check for missing pages.

Load the document(s).

SEND READY will appear in the display.

Press the

The display will show:

ENTER # OF PAGE(S) ENTER # (01-99)

Enter the total number of pages ( “01” to “99”) by pressing the numeric

keys.

• If you are sending a cover sh eet, do

not include it in the total numbe r of pages (the number will be adjusted automatically).

PAGE COUNTER

key.

PAGE COUNTER

Example: 8 pages

Batch Page Numbering

Dial the receiving machine and transmit the document.

Comments:

♦ If you need to cancel a batch number entry, remove the document

2. Sending

Documents

from the feeder or press the

STOP

key.

♦ If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm wil l sound and PAGE COUNT ERROR w i ll app ear i n the display. PAGE E. will also appear in the NOTE column of the Tr ansaction Report if printed.

3. Receiving Documents

FUNCTION

The fax machine has two modes for receiving calls:

AUTO

Select this mode when you only want to receive fax es on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes.

MANUAL

Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls.

up the extension phone

Setting the reception mode

Press these keys:

The display will show:

mode:

All calls, includi ng faxes, must be answered by picking

1:RECEIVE MODE 1=AUTO, 2=MANUAL

Press the 1 key to select AUTO, or the 2 key to select MANUAL.

AUTO MANUAL

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming faxes.

♦ You can change the number of rings on which the machi ne answers

Using AUTO Reception Mode

calls by changing Option Setting 2. (See Chapter 6,

tings

♦ If you pick up an extension phone before the fax machine answers,

you can talk to the other party and/or receive a fax as explained below in

Using MANUAL Reception Mode

When the fax machine rings, answer

When the fax machine rings, answer the call on an extension phone

the call on an extension phone connected to the same line.

connected to the same line.

Optional Set-

Documents

3. Receiving

If you hear a fax tone, press the

START

• If the other party fir st speaks with

you, press the speaking. (Pr es s your before the sender presses their Start key.)

When RECEIVING appears in the display, hang up.

key on the fax machine.

START

key after

START

key

START

Substitute Reception to Memory

MEM.STATUS

Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, together with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, repla ce the toner cartridge, or clear the jam, the stored documents will automatically print out.

Y ou can displ ay information on the documents receive d to memory by following these steps:

Press the

MEM. STATUS

key (flip

up the Rapid Key overlay) and the 3 key.

RX STATUS will appear in the display.

Press the # key or the * key to scroll through the list of received

documents. The name (or number) of the sender of each document will successively appea r in the display.

When you have finished che ck ing the list, press the

STOP

key twice to

return to the date and time display.

STOP

4. Making Copies

RESOLUTION

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per origina l) can be made, enabling the fax machine to double as an office copier.

♦ You can perform all steps of a copy operation even when the fax

machine is busy printing other copy jobs, or when it is printing a received document after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.

♦ The default resolution for copying is FINE. If desired, you can

change the defaul t resolution to SUPER FINE by changing Option Setting 32 (see Chapter 6,

Load the document.

Optional Settings

• SEND READY will appear in the

display.

• If desired, adjust the resolution and/

or contrast.

Press the

COPY

key.

The display will show:

COPY

CONTRAST

Copies

4. Making

COPY MODE ENTE R #(01-99) 01

• If you a only making a single copy

of the original ( or of each original), press the

ST ART

begin.

key . Copying wil l

Making Copies

Enter the desired number of copies per original with the numeric keys.

• If the desired number of copies is

from 1 to 9, enter “0” first.

• The display will show:

MULTI/SORT COPY MODE 1=MULTI, 2=SORT

Press 1 (MULTI) if you do not want the copies sorted, or 2 (SORT) if you

want the copies sorted.

• Copying will begin.

Example: Three copies per original

MULTI SORT

Example of three copies each of three originals

Sorted

(SORT COPY)

Originals

Not sorted

(MULTI COPY)

Checking copy jobs in memory

MEM.STATUS

You can display the status of copy jobs in memory by following the steps below. Y ou can also cancel copy jobs with this procedure.

Making Copies

Press the

MEM. STATUS

key (flip

up the Rapid Key overlay) and then the 1 key.

COPY STATUS will appear in the display.

Press the # key or the * key to scroll through the list of copy jobs. The time

the original was scanne d into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press the

START

the

CLEAR

key and then

key while the copy job

ap pears in th e disp l a y.

Copies

4. Making

When you have finished che ck ing the list, press the

STOP

return to the date and time display.

STOP STOP

key twice to

5. Special Functions

SPEED DIAL

COPY DOCUMENT DUPLEX SCAN

BROADCAST

REPORT

PRIORITY

FUNCTION

STOP START

SPEED DIAL

REDIAL

SPEAKER

Broadcasting

The Broadcasting function allows you to send the same document to multiple locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transm itted to each location.

Load the document (s).

• SEND READY will appear in the

display.

Press the

BROADCAST

key.

The display will show:

BROADCAST MODE ENTER STATION #

Dial the receivi ng machines usi ng one or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pres sing the

DIAL

key before each number. (If

SPEED

you enter less than 2 digits for a

START

number on the FO-4700/FO-5550, or 3 digits on the FO-5700, press

START

the entry.)

key to complete the

(Example)

• Enter one or more full fax numbers

RESOLUTION

(max. of 20) with t he numeric ke ys,

Broadcasting

pressing the

START

key after each

full number.

• Press one or more Group Keys.

Storing numbers in Group

(See

Keys

at the end of this section.)

Press the

START

key.

The display will show:

BROADCAST MODE SELECT THE MODE

• If desired, adjust the resolution and/

or contrast.

START

CONTRAST

Press the

START

key twice.

Transmission will begin.

• A Transaction Report is

automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START

Functions

5. Special

Broadcasting

RESOLUTION

Broadcasting using a Group Ke y

If the fax machines to which you want to broadcast have all been programmed into one Group Ke y (see

Storing numbe rs in Gr oup Key s

which follows), you can perform the broadcasting operation using the following simplified procedure:

Load the document(s).

• SEND READY will appear in the

display.

• If desired, adjust the resolution and /

or contrast

Press the appropriate Group Key. Transmission will begin.

CONTRAST

01 A 09

I 17 Q 25 Y

27 28 29 30 31 32

CLEARSPSHIFTSPACE

(Example)

Storing numbers in Group Keys

FUNCTION

Group Keys allow you to dial a group of fax numbers by simply pressing the appr opriate Group Key onc e. To store a group of nu mbers in a Group Key, follow the steps below.

♦ Any Rapid Key that is not already pr ogrammed as a Rapid Key or a

Program Key can be used as a Group Key.

♦ Up to 122 numbers can be stored in one Group Key on the FO-

4700/FO-5550, or 147 numbers on the FO-5700.

♦ Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialing) can be stored in a Group Key. Full numbers cannot be stored.

Broadcasting

Press these keys.

The display will show:

2:GROUP ENTRY MODE 1=SET, 2=CLEAR

Press 1 (SET) to program a Group Key, or 2 (CLEAR) to clear a Group

Key.

Press any Rapid Key not already programmed to select it as a Group

Key.

If you are cle aring a Group Ke y, press it and go to Step 5.

SET CLEAR

D 12

L 20

27 28 29 30 31 32

CLEARSPSHIFTSPACE

Functions

5. Special

07 G

15 O

23 W

(Example)

Broadcasting

SPEED DIAL

Enter fax numbers using one or both of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys, pressing each number (if you enter less tha n 2 digits for a number on the FO4700/FO-5550, or 3 digits on the

SPEED DIAL

before

START

(Example)

FO-5700, press

START

complete the entry).

Press the

Return to Step 3 to program another Group Key, or press the

START

key.

STOP

repeatedly unti l you return t o the date and time display.

key

START

STOP

Step 3 or

Confidential Oper ations

CONFIDENTIAL

RESOLUTION

The Confidential funct ion can be used to transmit and receive confidential docu ments.

Confidential transmission

When you send a document using the Confidential function, the receiving machine hold s it in m emory instea d of immediately pr in ting it out. When the receiving party enters the correct passcode, the document is printed out.

♦ Confidential transmission is only possible when the receiving

machine is a Sharp model with confide ntial reception capabi lity.

Confidential Operations

♦ To use this function, your name and fax number (OWN PASS-

CODE) must be entered in your fax machine as explained in Chapter 1.

♦ Some fax machine s have mult iple mailboxes for receiving confi-

dential faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

Load the document (s).

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

CONTRAST

Functions

5. Special

Press the

CONFIDENTIAL

then 1. The display will show:

1:CONF. TX ENTER BOX # OR START

key and

Confidential Operations

SPEED DIAL

If the receiving machine has mult iple confidential mailboxe s, enter the

appropriate mailbo x number with the numeric keys (this ste p is re quired for machines with multiple mailboxes).

If the recei ving machine doe sn’t have multiple mailboxes, go direc tly to Step 4.

(Example)

Press the

Dial the receiving machine using one of the following methods:

• Press a Rapid Key.

• Pre ss the

enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the complete the entry). Check the name or number that appears, and

START

SPEED DIAL

key.

key and

START

key to

then press the

• Enter a full telephone number with

the numeric keys, and press the

START

Transmission will take place once the connection is established.

key.

START

key.

(Example)

Confidential reception

CONFIDENTIAL

When another fax machine sends you a document by confid ent ial transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out un til you enter the correct passc ode.

Your fax has 10 "mailboxes" in which confidentia l doc uments can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

Confidential Operations

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode .

Note:

number in advance. The transmitting party will need this number to send you confidential faxes.

Press the then 3.

Be sure to inform the transmitting party of your 2-digit mailbox

CONFIDENTIAL

Key and

The display will show:

3:CONF. CODE SET ENTER BOX # (00-99)

Enter a 2-digit number (from "00" to

Functions

5. Special

"99") by pressing the numeri c keys. This number identifies the mailbox.

(Example)

Confidential Operations

CONFIDENTIAL

Enter the 4-digit passcode with the numeric keys.

(Example)

Press the

Enter a name for the mailbox by

START

key.

START

pressing the letter en try keys (make sure the Rapid Key overlay is down).

Press the

Note:

records. If you forget the passcode and have kept no record, contact your Sharp dealer.

START

After entering the passcode, your fax will print it out for your

key.

Example: SHARP

START

Clearing the passcode

Press the

CONFIDENTIAL

then 4.

The display will show:

4:CONF. CODE CLEAR ENTER BOX # (00-99)

Key and

CONFIDENTIAL

Enter the 2-digit number that identifies the mailbox you want to

clear.

Enter the 4-digit passcode of the

Confidential Operations

(Example)

mailbox with the numeric keys.

Press the

Printing out received documents

When you have received a confidentia l docu ment, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained in Chapter 6 to see which mailbox has received the document, and then follow the steps below to print out the document.

START

key.

(Example)

START

Functions

5. Special

Press these keys:

The display will show:

2:CONF. DATA PRINT ENTER BOX # (00-99)

Enter your mailbox number.

(Example)

Confidential Operations

Enter your confidentia l passcode.

(Example)

Press the

• Printing will begin. After printing,

the document will be erase d from memory.

START

key.

START

Relay Request

Relay Request allows you to send a docum ent to another fax machine and have that fax machine in turn broadcast the document to a group of other fax machines. This function is useful when the relay fax machine is closer t o the end f ax machines than your fax machine , as it reduces telephone li ne costs.

Important:

Relay Re quest can only be used if the inte rmediate relay machine is a Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This consists of the fax number of the intermediate relay machine and the fax numbers of the end receiving machines. Up to 10 different relay groups can be stored.

Relay Request

♦ Fax number s of the end re ceivi ng machines can be entered a s Rapid

Key numbers, Speed Dial numbers, and/or Group Key numbers if they have been programmed as such

in the relay machine

(not in your fax machine ). Check with the op erator of t he r elay mac hine for these numbers.

♦ The total numb er of end receiving machines which can be entered

varies with the model used as the intermediate relay machine. Check with the operator of the r el ay machine to find out how many receiving machines can be entered.

♦ A maximum of 400 digit spaces are availab le in your fax machine’s

memory for storing the numbers of end receiving machines. The number of spaces occupied by eac h number depends on what kind of number it is:

Functions

5. Special

Relay Request

RELAY

Rapid Key number 4 spaces Speed Dial num ber 2 spaces Group Key number 4 spaces (for one group) Full number Number of digits in number

♦ If another FO-4700/5550/5700 is to be the relay machine, only

Speed Dial numbers of end recei ving machines from "00" to "99" can be entered in the relay group. To allow Speed Dial numbers above "99" to be included in the relay gr oup, store them in a Group Key on the FO-4700/5550/5700.

(max. of 30 per number)

Press the

The display will show:

2:RELAY GROUP SET ENTER #(01-10)

Enter a 2-digit number from “01” to “10”. This number identifie s t he relay

group.

Press the

RELAY

START

key and then 2.

key.

(Example)

START

SPEED DIAL

Enter the fax number of the relay machine using one of the following

methods:

• Press a Rapid Key.

Relay Request

START

• Pre ss the

enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the complete the entry).

• Enter the full fax number with the

numeric keys, and press the

START

Press the

Press numeric keys (not Rapid Keys)

SPEED DIAL

key.

START

key.

key and

START

key to

(Example)

START

Functions

5. Special

to enter Rapid Key numbers for the end receiving machines that a re programmed in the relay machine.

If you don’t want to enter Rapid Key numbers, go directly to Step 7.

Press the

START

key.

Example: Rapid Keys 01 and 33

START

Relay Request

Press numeric keys to enter Speed Dial numbers (2-digit numbers only)

for the end receiving machines tha t are programmed in the relay machine.

If you don’t want to enter Speed Dial numbers, go directly to Step 9.

Example: Spee d Dial numbers 10 and 23

Press the

Press numeric keys (not Group Keys) to enter Group Key numbers for end

receiving machines that are programmed in the relay machine.

If you don’t want to enter Group Key numbers, go directly to Step 11.

Press the

START

key.

START

Example: G roup Key 30

START

Enter full fax numbers of the end receiving machines, pressing the

START

Include the area code if the number is outside the local diali ng area of the relay machine.

When finished, press the

key after each fax number.

START

key.

4 4

START

1 1

(Example)

Relay Request

RELAY

Return to Step 2 to enter another relay group, or press

return to the date and time display.

STOP

Clearing a relay group

To clear a relay group, you need to know the 2-dig it number that identifies it. You can check the number by printing out the Relay Group List as explained in Chapter 7.

Press the

The display will show:

3:RELAY GROUP CLEAR ENTER # (01-10)

RELAY

key and then 3.

repeatedly to

STOP

Step 2 or

Enter the 2-digit number that identifies the group you want to clear.

Press the

Return to Step 2 to cle ar anot her rela y group, or press

return to the date and time display.

START

STOP

key.

repeatedly to

START

Step 2 or

(Example)

STOP

Functions

5. Special

Relay Request

RELAY

RESOLUTION

Requesting a relay transmission

Important:

T o request a relay trans mission , your fax number must be entered in to the Relay Passcode List of the relay fax machine by the operator of that fax machine. (Your number must also be entered in your fax machine as explained in "Entering Your Name and Fax Number" in Chapter 2.)

Load the document(s).

SEND READY will appear in the display.

Press the key.

RELAY

key and then the 1

1:RELAY TX ENTER # (01-10)

Enter the 2-digit number of the relay group by pressing the numeric keys.

Press the

• Adjust the reso lution and contra st if

desired.

Press the

START

key.

(Example)

START

CONTRAST

Relay Request

RELAY

START

Press the

START

document through memory, or the

DOCUMENT

document directly from the fee der.

Relay Broadcast

The FO-5700 can also a ct a s a relay s tation. It wil l r eceive a document from a fax machi ne requesti ng a relay transmis sion, a nd autom atical ly broadcast it to the stations that the requesting machine specifies.

T o e nable a fax machine to request a relay t ransmissi on, you m ust first enter its fax number in the Relay Passcode List. Follow the steps below to enter or clear a fax number.

key to send the

DOCUMENT

♦ When your fax receives a relay request from another fax machine,

RCVD RELAY REQUEST will appear in the display.

♦ If the tele phone billing function is tur ned on, the fax machine can-

not act as a relay station.

♦ To clear a fax number from the Relay Passcode List, you need to

know the 2-digit number which ide ntifies it. You can check this number by printing out the Passcode List (see Chapter 7).

Press these keys:

The display will show:

4:RELAY PASSCODE 1=SET, 2=CLEAR

Functions

5. Special

Relay Request

Press 1 to enter a number, or 2 to clear a number.

Entering:

("01" to "10"). This identifies the fax number you will enter in the next step.

Enter a 2-digit number

SET CLEAR

(Example)

Clearing:

that identifies the fax number you want to clear, and go to Step 5.

Enter the fax number of the machine to be added to the list (max. 20

digits).

Press the

Enter the 2-digit number

START

key.

4 4

(Example)

START

1 1

Return to Step 3 to enter or clear another number, or press the

key repeatedly to return to the date and time display.

STOP

Step 3 or

Polling

FUNCTION

SPEED DIAL

Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others.

Pol ling others

To poll another fax machine, follow the steps below.

♦ If desired, you can dial more than one fax number to receive docu-

ments consecutively from a group of fax machines (this is called

Polling

"Serial Polling").

Press the

The display will show:

8:SERIAL POLL. MODE ENTER STATION #

Dial the number(s) of the fax machine(s) you want t o poll using one

(or more) of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

FUNCTION

key and 8.

START

Functions

5. Special

numbers, pres sing the

DIAL

you enter less than 2 digits on the FO-4700/FO-5550, or 3 digits on the FO-5700, press the to complete the entry.)

• Press one or more Group Keys.

key before each number. (If

SPEED

ST ART

(Example)

key

Polling

• Enter one or more full fax numbers

with the numeric keys, pressing t he

Press the

START

key after each full number.

START

key. Reception will

begin.

Serial Polling using a Group Key

If the fax machines you want to poll have all been progr ammed into one Group Key, you can poll them by simply press ing t hat Group Key. (The procedure for programming Gr oup Keys is explained in

Broadcasting

in this chapter.)

♦ Make sure no documents a re in the feeder before you press the

Group Key.

Being polled (Memory polling)

START

T o let another fax machine poll your fax machine, you must first stor e the document in memory using the followi ng procedure. T ransmission will take pla ce when t he othe r fax ma chine calls your fax mac hine a nd activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board".

♦ Only one document can be stored at a time for memory polling. If

needed, you can add pages to a document already stored by simply repeating the storing procedure (note that if Department Control is activated, pages cannot be added by a department other tha n that which orginally stored the document).

♦ If you allow polling only once, the document will be automatically

cleared from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it as explain ed in the following section,

ment

Clearing a docu-

FUNCTION

START

Load the document.

Set the reception mode to AUTO

Polling

(press the

Press these keys:

The display will show:

9:MEMORY POLL MODE ENTER #(1-2,*,#)

Press 1 to select SET.

• If you are adding pages to a

document already store d, press 1 to select APPEND, and go to Step 6.

FUNCTION

key, 1 and 1).

1 1

Functions

5. Special

Press 1 to allow polling only once, or

to allow polling an unlimited

number of times.

Press the

• The document will be scanned into

memory, and your fax will go on

polling standby.

START

key twice.

1 TIME REPEAT

START

Polling

FUNCTION

Clearing a document

To clear a memory poll document from memory, follow the steps below:

Press these keys:

The display will show:

9:MEMORY POLL MODE ENTER #(1-2,*,#)

Press 2 to select CLEAR.

Press

Pol ling Securi ty

Polling Security allows you to prevent unauthori zed polling of your

START

to clear the document.

START

fax. When this function is activa ted, polling will onl y ta ke place when one of the following conditions is met:

♦ The fax number of the polling fax machine has been stored in your

fax’s list of permitted fax numbers (called "passcode numbers"). The pollin g fax must also ha ve it s fax number progr ammed i n itsel f, as described in

♦ A System number has been programmed in the polling f ax machine

which matches your fax’s System number or one of your ID numbers.

♦ An ID number has been programmed in the poll ing fax machine

which matches your fax’s System number.

Entering Your Name and Fax Number

in Chapter 1.

Polling

FUNCTION

System and ID numbers are 4-digit numbers which pr ovide you with an alternate means of giving and rece iving polling permiss ion when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages.

Note:

is also a Sharp ma chine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8. This procedure is explained in Chapter 6,

Storing and clearing fax numbers f or polling permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

Press these keys:

System and ID numbers can only be used if the other fax machine

Optional Settings

The display will show:

2:PASSCODE # MODE 1=SET, 2=CLEAR

Functions

5. Special

Press 1 to set a number, or 2 to clear a number..

Storing:

(from 01 to 10).This number identifies the fax number you will enter in the next step.

Clearing:

which identifies the fax number you want to clear, and go to Step 5.

Enter a 2-digit number

Enter the 2-digit number

SET CLEAR

(Example)

Polling

FUNCTION

Enter the fax number (max. 20 digits) by pressing the numeric keys.

Press the

Return to Step 3 to enter (or clear) another number, or press

repeatedly to return to the date and time display.

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine

START

key.

STOP

Step 3 or

4 4

(Example)

START

STOP

1 1

for giving and receiving polling permission. Polling will take place if your System number matches the other fax mach ine’s System number or one of its ID numbers.

Press these keys:

The display will show:

7:SYSTEM # MODE 1=SET, 2=CLEAR

Press 1 to program the System number, or 2 to clear it.

• If you pressed 2, go to Step 4.

SET CLEAR

FUNCTION

Enter the number (4 digits) with the numeric keys.

(Example)

Polling

Press the

Press the return to the date and time display.

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax machine for givin g a nd receivin g poll ing p ermission. Polli ng wil l take place if one of your ID numbers matches the other fax machine’s Sy st em number.

START

STOP

key repeatedly to

key.

START

STOP

Functions

5. Special

Press these keys:

The display will show:

6:ID # MODE 1=SET, 2=CLEAR

Press 1 to progra m a n ID number , or 2 to clear an ID number .

SET CLEAR

Polling

Storing:

This number identif ies the ID number you will enter in the next step.

Enter a number from 1 to 5.

Clearing:

identifies the ID number you want to clear, and go to Step 5.

Enter the ID number (4 digits) by pressing the numeric keys.

Press the

Return to Step 3 to enter (or clear) another number, or press

repeatedly to return to the date and time display.

Enter the number which

START

key.

STOP

(Example)

Step 3 or

(Example)

START

STOP

Power Save Mode

FUNCTION

Power Save Mode allows you to conserve power by turning off the laser printer he ater in the f ax machin e. While Power Save Mode i s on, the laser printer heat er is off and incoming faxes are received to memory. When Power Save Mode is turned of f, the printer heater turns on and the faxes received to memory are printed out.

♦ Power Save Mode can be turned on and off manually by pressing

POWER SAVE

the

♦ If desired, you can also set Power Save Mode to turn on and off

automatically at specified times of the day, on specified days of the week, and on specifie d dates dur ing the year.

Power Save Mod e

key.

Note:

machin e will autom atically turn o n the laser printer, print the faxes received to memory, and then return to Power Save Mode.

Note:

tion is on.

If the memory becomes full while Power Save Mode is on, the fax

Power Save Mode cannot be turned on when the Print Hold func-

Selecting the Power Save Type

Before turning on Power Save Mode, you will need to select the method by which it is turned on and off. There are two selections: REAL TIME, which means that you turn Power Save Mode on and off by simply pressing the

POWER SAVE

means that Power Save Mode turns on and of f automatically a t preset times.

♦ The init ial setting is REAL TIME.

key, and TIMER, which

Functions

5. Special

Press these keys:

The display will show:

4:OPTIONAL SETTING ENTER #(01-34,*,#)

Power Save Mod e

Enter 34 by pressing the numeric keys.

The display will show:

34:POWER SAVE TYPE 1=REAL TIME, 2=TIMER

Press 1 to select REAL TIME, or 2 to select TIMER.

REAL TIME TIMER

Press the the date and time display.

Turning on Power Save Mode when REAL TIME is selected

To turn on Power Save Mode when REAL TIME is selected, simply press the the display.

STOP

POWER SAVE

key twice t o return t o

key. POWER SAVE MODE will appear in

POWER SAVE MODE ON

POWER SAVE MODE

STOP STOP

To turn off Power Save Mode, press the again. POWER SAVE MODE OFF will appear briefly, followed by the normal date and time display.

POWER SAVE

key once

Power Save Mod e

Turning on Power Save Mode when TIMER is selected

When TIMER is selected, Power Save Mode turns on and off automatically at the times you specify. Follow the steps below to set the on and off times.

Press the

The display will show:

POWER SAVE MODE 1=TIMER ON, 2=SET

Press 2 to select SET.

Note:

•

the timer settings and simply wish to turn on the timer, press 1 (TIMER ON).

Enter the time you want Power Save

POWER SAVE

If you have already entered

key.

POWER SAVE

Functions

5. Special

Mode to turn on every day (START TIME). Enter two digits for the hour (01 to 12) and two digits for the minute (00 to 59). When finished, enter * for A.M. or # for P.M.

Example: 5:00 P.M.

0 0

Power Save Mod e

Enter the time you want Power Save Mode to turn off every day (END

TIME). Enter two digits for the hour (01 to 12) and two digits for the minute (00 to 59). When finished, enter * for A.M. or # for P.M.

Example: 8:00 A.M.

0 0

Press the

Note:

will be in effect every day and are required. The following WEEKEND and PERIOD settings are optional, and are used to set additional weekly and yearly time periods that Power Save Mode will turn on.

The display will show:

WEEKEND SETTING 1=YES, 2=NO

Press 1 if you want to set a day or days of the week (such as the

weekend) that you want Power Save Mode to tur n on. If not, press 2 and go to Step 7.

START

The above daily time settings

key.

START

YES NO

Sharp FO-5550, FO-5700, FO 5700 - B/W Laser - All-in-One Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual