Sharp e-Copy ShareScan Installation Guide

eCopy ShareScan® OP

Version 3.0

Installation and Setup Guide

for Send to eCopy (for Sharp)

Part Number: 73-00013 (5/2005)

Licensing, Copyright, and Trademark Information

The information in this document is subject to change and does not represent a commitment on
the part of eCopy, Inc. The software described in this document is furnished under a license
agreement. The software may be used or copied only in accordance with the terms of the
agreement. It is against the law to copy the software on any medium except as specified in the
license agreement. No part of this document may be reproduced, transmitted in any form or by
any means, electronic or mechanical, including photocopying, recording, or information storage
and retrieval systems, or translated into any language for any purpose other than the purchaser’s
personal use, without the written permission of eCopy, Inc.

© eCopy, Inc. 1992 - 2005. All rights reserved.

eCopy, the eCopy logo, eCopyFax, the Simplify logo, the MailRoom logo, eCopy ShareScan, eCopy
ShareScan OP, eCopy ScanStation, eCopy Desktop, eCopy Quick Connect, eCopy Xpert
Compression, UniDoc, SpeedFax, eCopy ScanStand, and SpeedPrint are trademarks of eCopy, Inc.
Simplify, MailRoom, and ShareScan are registered trademarks of eCopy, Inc. Touchstone
Technology is a registered trademark of Touchstone Technology, Inc.

Captaris and RightFax are trademarks of Captaris, Inc.

Interwoven and iManage are trademarks of Interwoven, Inc.

Intel and Pentium are registered trademarks of Intel Corporation.

Lotus, Lotus Notes, and Lotus Domino are trademarks and or registered trademarks of Lotus
Development Corporation and/or IBM Corporation in the United States, other countries or both.

Microsoft, Windows, Windows NT, Outlook, and MS-DOS are registered trademarks, and
Windows Server is a trademark, of Microsoft Corporation in the USA and in other countries.

All other terms and products are trademarks or registered trademarks of their respective owners
and are hereby acknowledged.

Table of Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Further information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Obtaining technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

US/North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Outside North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

ShareScan OP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Installation overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Installation Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Network environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Novell support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Installing the UPDD driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Installing the UPDD driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Configuring the touch screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Installing eCopy ShareScan OP . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Installing eCopy ShareScan OP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Licensing and configuring ScanStation OP . . . . . . . . . . . . . . . . . 19

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Licensing the scanning device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Configuring a connector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Enabling a connector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Running the ScanStation client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

iv | Table of Contents

Setting up Sharp MFP devices to use with Send to eCopy . . . . . 27

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Creating a network shared folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Creating an FTP folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Supported scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Creating a profile that uses a network folder (SMB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Creating a profile that uses an FTP folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Configuring Send to eCopy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Sending to the scan destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Using Send to eCopy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

eCopy ShareScan OP Installation and Setup Guide | 1

Introduction

About this guide

This guide is intended for administrators responsible for installing eCopy ShareScan® OP. It
provides an overview of ShareScan OP and describes system requirements and installation
procedures.

Further information

The ShareScan OP documentation set consists of the following documents:

■ eCopy ScanStand™ Assembly Instructions: Provides information about assembling the

ScanStand that is used with eCopy ScanStation.

■ ShareScan OP Installation and Setup Guide: Provides information about important network

prerequisites and guides you through the initial installation and setup process.

■ ShareScan OP Configuration Guide: Provides information about licensing scanning devices,

configuring general system properties, and configuring core connectors provided by eCopy,
Inc.

■ ShareScan OP Help: The Help files contain the same information that is in the configuration

guide.

To get Help about eCopy ShareScan OP Administration from the ShareScan OP
Administration Console, click

ShareScan OP Administration Console. When the Services Manager is selected, you can

also click the Help button on the console toolbar.

To get Help on a connector, right-click the connector in the console tree and then click

Connector Help. You can also click the Help button on the toolbar.

Help > Help Topics. On the Contents tab, double-click

2 | Introduction

Obtaining technical support

Technical support is available to registered users from eCopy during the warranty period or for the
duration of your software support and maintenance agreement. Contact your supplier for details.

When calling eCopy Technical Support, please be at your computer with your system powered on
and be prepared to provide the technical support representative with the following information:

Item Description

eCopy serial number
and product key

eCopy software
version

Operating system
and network

Third-party products A list of third-party applications that are used in conjunction with eCopy

Problem description A detailed description of the problem, the steps needed to reproduce it, and

Contact information Dealer contact information as well as your contact information (for follow-

These numbers are printed together on stickers. Depending on your eCopy
product, you may find these numbers in one of the following locations: the
back of the eCopy software CD case, the eCopy ScanStation PC, the bottom
of the eCopy software packaging box, the shipping box, and the inside
packaging box.

The version of the eCopy software you are using. For example, on Windows
XP, you can find this information by clicking Help > About (in eCopy
Desktop or eCopy ShareScan OP Administration) or by clicking the About
tab (in eCopy ShareScan Administration). Examples: Version 1.1.0.4, Version

8.5 (Build 0.7)

The version of the operating system that the eCopy software is running on,
along with any network information that you can provide.

products, such as Microsoft® Exchange, Microsoft Outlook®, Lotus Notes,
Captaris™ RightFax™, Interwoven™ iManage™, and Lotus® Domino.Doc.

the exact wording of any error messages.

up). Please include name, e-mail address, and telephone number.

US/North America

Technical Support hours are Monday through Friday, 6:00 A.M. to 5:30 P.M. EST.

Phone: [phone] (select option 8)

E-mail: [e-mail]

Outside North America

Please contact your local dealer or national sales organization.

eCopy ShareScan OP Installation and Setup Guide | 3

ShareScan OP overview

eCopy ShareScan OP (Open Platform) extends the capabilities of digital copiers and scanners. A
complete system includes the following components:

■ A client.

■ A PC running the ShareScan OP Services Manager and one or more connectors.

■ An Administration Console.

ShareScan OP

Services

Manager

ShareScan OP Client

Administration Console

ShareScan OP client is installed on the ScanStation. It displays the user interface and handles

The

Connector

Connector

Enterprise
applications
such as
e-mail and
fax

user input. All information, including the raw scanned image file, is passed back to the eCopy
ShareScan OP Services Manager for processing.

4 | Introduction

The ShareScan OP Services Manager and the connectors are installed on a network computer
running Microsoft® Windows® 2000 or Windows XP. (No special server hardware is required.) The
Services Manager handles requests from the client and processes the image file. It returns user
interface forms and thumbnail images to the client and creates the master image file according to
the selected options (file type, searchable text, encryption, etc.). The connectors provide
connectivity to various back-end applications, such as e-mail and fax servers. For example, the
Exchange connector enables users to scan documents and e-mail them using Microsoft Exchange.

The

Administration Console is a Microsoft Management Console (MMC) snap-in that enables

system administrators to configure and administer ShareScan OP Services Managers, connectors,
services, and scanning devices.

Installation overview

Installing ShareScan OP on a ScanStation includes the following tasks:

■ Installing the Universal Pointing Device Driver (UPDD), which is also called the touch screen

driver. You do not need to install this driver if you have an existing ScanStation on which the
driver was pre-loaded.

■ Installing the ShareScan OP Services Manager, the Administration Console, and the client.

■ Licensing and configuring the scanning device used with the ScanStation.

■ Setting up your multifunctional product (MFP) device for use with the ScanStation OP Send to

eCopy feature.

eCopy ShareScan OP Installation and Setup Guide | 5

Installation Environment

Overview

eCopy ShareScan OP is a client/server-based application. The ShareScan OP Services Manager on a
ScanStation supports a single digital copier or scanner.

Network environment

eCopy ShareScan OP runs on domain-based networks and in workgroup environments. In a
domain environment, static or dynamic IP addressing is supported. In a workgroup environment,
ShareScan OP Services Managers must have static IP addresses.

A ScanStation is networked to a scanning device. If the scanning device is not on the same network
segment as the ScanStation, there can be performance issues.

For information about Novell support, see "Novell support" on page 6.

6 | Installation Environment

Novell support

When Novell client software is installed on the computer that is running the ShareScan OP
Services Manager, some eCopy ShareScan OP connectors (Quick Connect, Scan to Desktop, and
LDAP/SMTP) can use a back-end Novell server for authentication and temporary file storage (of
scan inboxes).

Shar eScan OP Servi ces Manager

Novell client

Other connectors Sc an to Desktop

Novel l server

To communicate with a Novell server, Novell client software must be installed on the Services
Manager PC. Although Windows includes the Microsoft Client for NetWare Networks, eCopy has
not tested ShareScan OP with this client software and cannot recommend it. You should install the
same NetWare client you are using on the rest of your networked PCs. eCopy strongly recommends
that you install the latest 32-bit Novell client.

Note: If you have a Novell network with multiple trees, you must set the Preferred tree field in the

Novell client configuration for the eCopy Inbox Agent and Scan to Desktop connector to
function properly.

eCopy ShareScan OP Installation and Setup Guide | 7

Installing the UPDD driver

Overview

To enable the touch screen on the ScanStation, you must install the Universal Pointing Device
Driver (UPDD). If you are installing on an existing ScanStation, you may not need to calibrate the
touch screen.

Installing the UPDD driver

To install the driver:

Insert the eCopy ShareScan OP CD (Disk 1) in the drive.

1

2 When the launch screen appears, click Drivers and then click Explore Touchscreen Drivers.

3 Open the folder that corresponds to your operating system (Win2K or XP) and then run

Setup.exe.

4 Click Next.

5 In the License Agreement window, read the agreement and then click Next.

8 | Installing the UPDD driver

6 Follow the instructions on subsequent screens until the Number of Devices window appears.

Then enter the number of devices that will be attached to the system and click

Next.

7 Select Whole Desktop as the logical desktop segment and then click Next.

eCopy ShareScan OP Installation and Setup Guide | 9

8 In the list of controller types, select Dynapro, SC3, Serial (the first item in the list) and then

click

Next.

Important! Do not select any of the other items.

9 In the Port list, select COM1 and then click Next.

10 Click Next to finish the installation.

10 | Installing the UPDD driver

Configuring the touch screen

You must configure and calibrate the touch screen only if you have a new ScanStation.

Note: Older ScanStations use a baud rate of 2400, while the new ScanStations used a baud rate

of 19200. To determine whether you have an old ScanStation, locate the model number
on the outside of the ScanStation PC. If the model number is “D530” or “D510”, you have
an old ScanStation.

To configure and calibrate the touch screen (new ScanStations only)

Click Start > Settings > Control Panel and then double-click Pointer Devices, or

1

click

Start > Program Files > UPDD.

2 On the Hardware tab, click Advanced. Change the baud rate to 19200, click Close, and then

click

Apply.

eCopy ShareScan OP Installation and Setup Guide | 11

3 On the Calibration tab, set the number of calibration points to 9. (The default is 2.)

4 Click Calibrate.

5 Follow the calibration instructions on the touch screen.

eCopy ShareScan OP Installation and Setup Guide | 13

Installing eCopy ShareScan OP

Overview

The eCopy ShareScan OP Setup program installs the following components:

■ Client

■ ShareScan OP Services Manager

■ ShareScan OP Administration Console

■ One or more connectors

Installing eCopy ShareScan OP

To install the software:

Insert the eCopy ShareScan OP CD (Disk 1) in your drive. When the launch screen appears,

1

click

Install ShareScan OP.

14 | Installing eCopy ShareScan OP

2 Click Next. If your computer does not meet the minimum requirements, Setup displays the

following message:

3 Click Install to proceed. Setup displays the Welcome screen again.

4 Click Next. The Components screen lists all the components that Setup will install.

eCopy ShareScan OP Installation and Setup Guide | 15

5 Click Next.

6 Select the connectors you want to install and then click Next.

Note: While you can install all the connectors, you can use Copy only on an eCopy-enabled

device with an embedded client and Fax via Print only on an eCopy ScanStation.

If you selected a Lotus Notes e-mail or fax connector and the Lotus Notes client is not yet
installed on the computer, Setup displays the following message. Click

OK to continue the

installation.

If you selected an e-mail or fax connector, the Internet Address Book Support window opens.

Note: The Internet address book stores e-mail addresses and fax numbers manually entered at

the scanning device or ScanStation, eliminating the need to enter the complete address
or fax number on subsequent uses. ShareScan OP uses Microsoft SQL Server Desktop
Engine (MSDE 2000) to store Internet e-mail addresses and fax numbers.

16 | Installing eCopy ShareScan OP

Note: For information about installing the required components, see the “Installing MSDE from

the setup launcher” section in the eCopy ShareScan OP Configuration Guide. Even if
there are multiple ShareScan OP Services Managers on your network, you need only one
copy of MSDE.

If you do not plan to install the address book database on this computer, select No and then
click

Next. Then proceed to step 6.

If you plan to install the address book database, select

Yes and then click Next to check for the

required components on your computer. Setup displays a message. After reading the message,
click

OK and then click Next.

eCopy ShareScan OP Installation and Setup Guide | 17

7 When the Ready to Install screen appears, click Install.

8 When the installation is complete, click Finish.

eCopy ShareScan OP Installation and Setup Guide | 19

Licensing and configuring ScanStation OP

Overview

You license and configure the product from the ShareScan OP Administration Console. This
process involves the following tasks:

■ Starting eCopy ShareScan OP Administration and selecting your ShareScan OP Services

Manager.

■ Licensing a ScanStation by performing the following tasks:

> Adding the appropriate product key to the local license database.

> Activating the product key by obtaining license codes from eCopy.

■ Configuring one or more connectors by performing the following tasks:

> Configuring a profile (for each connector that you want to use).

> Enabling one or more connectors for use with a device.

■ Setting up a supported multifunctional product (MFP) device that you plan to use with

ScanStation OP’s Send to eCopy feature.

This chapter provides enough information to complete the basic licensing and configuration
process. For more detailed information, refer to the eCopy ShareScan OP Configuration Guide (or to
the Administration Console Help).

20 | Licensing and configuring ScanStation OP

Licensing the scanning device

To license the scanning device:

1 Click Start Programs > eCopy Applications > ShareScan OP Administration.

2 Select your ShareScan OP Services Manager and then click OK. The Administration Console

opens. If you installed ShareScan OP on a ScanStation, the title bar includes “ScanStation”.

eCopy ShareScan OP Installation and Setup Guide | 21

3 Double-click System Information and then click Licensing.

4 Enter the product key using either of the following methods. (If you received the key in

electronic form, you may want to copy and paste it.)

>Click

>Click

New Key and enter the key (manually or by pasting a copied key).

<ENTER PRODUCT KEY> to make the edit box active, enter the key, and then press

E

NTER.

When you have added the product key, the Services Manager displays product key
information.

22 | Licensing and configuring ScanStation OP

5 Click Activate Later. (You have 30 days to activate the license. See the Configuration Guide for

more information about activation.)

6 In the console tree, double-click Devices. The ScanStation is listed.

eCopy ShareScan OP Installation and Setup Guide | 23

Configuring a connector

This section describes the basic process of configuring a connector. To complete the installation
and setup process, you may want to configure Scan to Printer, which has fewer settings to
configure than other connectors. Refer to the Configuration Guide or the online Help for detailed
information about configuring each connector.

To configure a connector:

In the console tree, click Connectors.

1

2 Double-click the connector that you want to configure.

3 Specify the connector’s settings.

4 Click Save to save the settings in a connector profile. Leave “default” as the name and then

click

Save.

24 | Licensing and configuring ScanStation OP

Enabling a connector

To enable a connector:

In the console tree, click Devices > <ScanStation_name> > Properties. The Device Properties

1

screen lists all the connectors that you installed.

2 Select the check box in the Active column next to each connector that you want to enable. (You

cannot enable a connector until you create a profile for it.)

3 In the Profile column, select the desired profile (if you have created more than one).

4 Click Save. When you run the ScanStation client, it will display a button for each active

connector.

eCopy ShareScan OP Installation and Setup Guide | 25

Running the ScanStation client

To run the ScanStation client:

In the console tree, click Devices > Manage. The Manage ScanStation OP Client pane displays

1

information about the client. The information in the Driver Name field is based on the product
key.

2 On the ScanStation Logon tab, select the Use preceding credentials check box. Enter your

user name, password, and domain, and then click
Client” chapter in the Configuration Guide for more information about the options on this
screen.)

Save. (See the “Managing the ScanStation

26 | Licensing and configuring ScanStation OP

3 On the Status tab, click Start. The client application opens.

4 To quit the application, use one of the following methods:

> If you are using the hard keyboard, press

ESC and then press Yes .

> If you are using the on-screen keyboard, press

About, press (Exit), and then press Yes .

eCopy ShareScan OP Installation and Setup Guide | 27

Setting up Sharp MFP devices to use with Send to eCopy

Overview

eCopy ScanStation OP enables users of supported multifunctional products (MFP) to scan
documents and send them to a shared storage folder on a ScanStation. The ScanStation must be
licensed to use eCopy Send to eCopy.

In addition to installing, configuring, and licensing ScanStation OP, you must perform the
following tasks:

■ Create a folder to temporarily store the scanned image files. Depending on the MFP, the

storage folder can be a network shared folder or an FTP folder.

■ Configure the MFP device.

■ Create a profile to use with Send to eCopy.

■ Configure Send to eCopy.

Creating a network shared folder

eCopy recommends that you create the shared folder on the ScanStation. Make sure that you
assign the appropriate permissions to the folder.

To make sure that the folder can be accessed, go to a different computer on the network and try to
create a folder in the shared folder. Then try to copy a text file into it. If the system displays any
error messages, check the permissions on the shared folder.

Creating an FTP folder

If your company does not have an FTP site, you must create one. See your Microsoft Internet
Information Services (IIS) documentation for information about creating the FTP site; you may
want to specify “C:\eCopy” as the home directory for the site.

When you create the FTP site, it is recommended that you perform the following tasks:

■ Create it on the ScanStation.

■ Clear the Allow Anonymous Connections check box on the Security Accounts tab.

■ Enter the name of a local user who will have access to the FTP site. (You may want to create a

dedicated local user account named “FTPeCopy”.)

28 | Setting up Sharp MFP devices to use with Send to eCopy

After creating the FTP site, perform the following steps:

1 Open a Web browser and make sure that the site is active.

2 Create a folder on the site. Use a descriptive name, such as: eCopyScans.

For security reasons, you may want to limit access to the folder to a single user.

3 Make sure that you can copy a file to the FTP folder.

4 Make sure that you create the local user account specified on the Security Accounts tab.

Supported scan settings

Send to eCopy supports the following settings:

■ Black-and-white scans — 100 - 600 dots per inch (DPI).

■ Color and gray-scale scans — 300 DPI.

■ PDF — G3 and G4 compressed PDF.

Send to eCopy does not currently support scanning documents to uncompressed PDFs.

eCopy ShareScan OP Installation and Setup Guide | 29

Creating a profile that uses a network folder (SMB)

If you are using a shared network folder for storage of scanned image files, you specify the path to
the target folder in a profile. You use the Sharp Network Scanner Tool to create the profile. The
user selects the profile at the device.

To create a profile:

Run the Network Scanner Tool (Start > Programs > Sharpdesk > Network Scanner Tool).

1

2 On the Profiles tab, click New.

3 In the Properties for Profile dialog box, specify the profile information, including the profile

name and descriptive information, such as:

4 Select the Move File to Folder check box and then click Details. Select the target folder and

then click

5 Click OK to return to the main Network Scanner Tool screen.

6 Click Apply to save the new profile on the devices specified on the Scanners tab, and then click

Close.

7 Click OK to quit the program.

OK.

Scan to shared folder for eCopy.

30 | Setting up Sharp MFP devices to use with Send to eCopy

Creating a profile that uses an FTP folder

When you configure the MFP device, you specify information about the target FTP site and the
authorized FTP user in a profile.

Make sure that you have the device’s IP address before you begin.

To configure the MFP:

Open a Web browser.

1

2 In the Address bar, type the Internet address (URL) for the device you want to connect to,

using the format
page opens.

3 Under Image Send Management, click Destination.

4 Log in to the device.

5 Under New Destination, click FT P.

6 Under FTP Destination Control, make sure that you specify the following information, which is

required by Send to eCopy, in addition to any information that is required by the device:

Hostname or IP Address — Enter the address of the FTP site, such as: 10.10.12.110.

Note: To use this profile with Send to eCopy, you must enter user name, password, and

directory information, even though the screen indicates that the fields are optional.

http://device_IP_address, and then press ENTER. The System Information

User Name — Enter the name of the FTP user created to access the FTP site, such as:
FTPeCopy.

Password — Enter the password of the FTP user.

Directory — Enter the path to the target FTP folder created for temporary storage of the

scanned image files, such as:

7 Click Submit. When the “Your request was successfully processed” message appears, the

\scans or \scans\HR.

configured profile is available at the device.

eCopy ShareScan OP Installation and Setup Guide | 31

Configuring Send to eCopy

The Send to eCopy tab is available on the eCopy ShareScan OP Administration Console only after
you license the ScanStation using a Send to eCopy product key (see "Licensing the scanning device"
on page 20).

To configure Send to eCopy:

Click Start > Programs > eCopy Applications > ShareScan OP Administration.

1

2 In the console tree, click Devices > device_name > Manage > Send to eCopy.

3 Under Configuration, specify the number of seconds. ScanStation looks in the storage folder

for files older than the specified time and then deletes them.

4 Under Location, specify the following information about the target storage folder:

>

Ty pe — Select SMB or FTP.

>

Folder — For an SMB location, enter the path to the shared folder, such as: C:\Sharp_drop or

\\FileServer\Sharp_drop. For an FTP location, specify the FTP folder, such as: \scans or
\scans\HR.

>

Hostname — For an SMB location, enter the hostname or the IP address of the computer

where the ShareScan OP server is installed, such as:
the IP address of the FTP site, such as:

10.10.12.245.

10.10.9.111. For an FTP location, enter

>

Login — Enter the name of the user who has access to the storage folder. For an FTP folder,

the name must match the FTP user name, such as:

>

Password — Enter the password associated with the user name.

5 Click Save.

6 Restart the ScanStation client.

FTPeCopy.

Sending to the scan destination

To send to the scan destination:

Load your originals into the MFP.

1

2 Press the Image Send button on the control panel.

3 Press Address Book on the touch screen.

4 Select the scan destination.

5 Press the green Start button on the control panel to start scanning.

32 | Setting up Sharp MFP devices to use with Send to eCopy

Using Send to eCopy

When an MFP device is ready to use with Send to eCopy, the following procedure allows users to
access and use Send to eCopy:

To use Send to eCopy:

To scan a document to the designated folder, follow the instructions for your MFP device. (For

1

your Sharp MFP, see "Sending to the scan destination" on page 31.)

2 At the ScanStation, click Settings if you want to modify the output and image processing

options.

3 Press the desired connector button, such as “Scan and Mail”. The connector retrieves the

scanned image files from the storage folder and opens them in the ScanStation client’s scan
preview window. (For information about using the eCopy connectors, refer to the user quick
reference document provided for each connector.)

Index

| 33

A

activating licenses 22
administration console 3, 4

installing 13
opening 20

Allow Anonymous Connections, importance of

disabling 27

C

calibrating the touch screen 10
client

installing 13
ScanStation, starting and stopping 25

configuring 19

connectors 23
touch screen 10

connectors 4

configuring 23
enabling 24
installation considerations, Lotus Notes 15
installing 15
saving settings in profiles 23

D

deleting old files from storage folder 31
devices

adding ScanStation to list of 22

E

enabling connectors 24

F

FTP folder 27, 31

creating 28
specifying for Send to eCopy 31

FTP site

creation of 27

FTP user account 27

H

hostname 31

I

installing

connectors 15
ShareScan OP 13
touch screen driver 7

Internet Address Book support 15
IP address 31

L

licenses

activating 22

licensing 19

scanning devices 20

Lotus Notes

installation considerations 15

M

MFP devices

configuring to use eCopy profile 30

Microsoft Management Console (MMC) snap-

in 4
Microsoft SQL Server Desktop Engine 15
MSDE

see Microsoft SQL Server Desktop

Engine 15

N

network environment 5
network shared folder 27

creating 27

Novell support 6

P

product keys

entering on Licensing tab 21

profiles

creating 29

Q

quitting the ScanStation client 26

S

scanned image files

temporary storage of 27

ScanStation

adding to list of devices 22
quitting the client 26

starting and stopping the client 25
security, setting up for FTP location 27
Send to eCopy 27

configuring 31

using 32

34 | Index

Services Manager 3

installing 13
selecting 20

shared folder

creating 27

ShareScan OP 3

installing 13
ShareScan OP client 3
ShareScan OP Services Manager 3, 4
starting and stopping the ScanStation client 25

storage folders 27

T

touch screen

configuring 10

installing driver for 7

U

UPDD see touch screen 7
user name 27, 31