Sharp DX-C401, DX-C311 User Manual

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MODEL: MX-C311

MX-C401

DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM

Quick Start GuideQuick Start GuideQuick Start Guide

Before using the machine

Functions of the machine and procedures for placing originals and loading paper.

Copying

Using the copy function.

Printing

Using the printer function.

DX-C311 DX-C401

Keep this manual close at hand for reference whenever needed.

Faxing

Using the fax function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard drive.

System settings

Configuring settings to make the machine easier to use.

Troubleshooting

Frequently asked questions and how to clear paper misfeeds.

OPERATION MANUALS AND HOW TO USE THEM

Three printed manuals and a manual in PDF format are provided with the machine.

Printed manuals

To learn the parts of the machine and how to use them To load paper

Before using the machine (page 9)

To make a copy

Copying (page 29)

To print a file

Printing (page 61)

To send a fax

Faxing (page 75)

To send a scanned image To use Internet fax

Scanning (page 99)

What is document filing? What is it used for?

Document filing (page 121)

What are the system settings?

System settings (page 131)

Quick Start Guide

(this manual)

This manual provides easy-tounderstand explanations of the functions of the machine in a single manual.

The explanations in this manual focus on frequently used functions. For special functions, troubleshooting, and detailed procedures for using the machine, see the manual in PDF format.

Frequently asked questions and how to clear paper misfeeds

Troubleshooting (page 135)

Please read before using the machine.

Maintenance & Safety Guide

Contains important cautionary information, procedures for cleaning the machine and replacing supplies, and machine specifications.

For users of the MX-C311/MX-C401

Software Setup Guide

Explains the procedures for installing the printer driver and scanner driver.

For users of the DX-C311/DX-C401

Installation Guide

Explains the procedures for installing the machine, and the procedures for installing the printer driver and scanner driver.

Manuals in PDF format

Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine.

Download the Operation Guide from the Web pages in the machine.

Operation Guide

For detailed information

For the downloading procedure, see "Downloading the Operation Guide" (page 4).

Convenient methods for using the Operation Guide

The first page contains a regular table of contents as well as an "I want to..." table of contents. "I want to..." lets you jump to an explanation based on what you want to do. For example, "I use the copier function often, so I'd like to save paper". Use either table of contents as appropriate based on what you want to know.

The contents of the Operation Guide are as follows:

BEFORE USING THE MACHINE COPIER PRINTER FACSIMILE

SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS TROUBLESHOOTING

* To view the Operation Guide in PDF format, Adobe® ReaderTM or Acrobat® Reader of Adobe Systems

Incorporated is required. If neither program is installed on your computer, the programs can be downloaded from the following URL:

http://www.adobe.com/

CHECKING THE IP ADDRESS

To check the IP address of the machine, print out the all custom setting list in the system settings.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

List Print (User)

All Custom Setting List:

Printer Test Page:

PCL Symbol Set List

Sending Address List:

Individual List

Document Filling Folder List:

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

Control

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

(2)

Exit

(1)

Back

Press the [SYSTEM

SETTINGS] key.

Select the all custom

setting list in the touch panel.

(1) Touch the [List Print

(User)] key.

(2) Touch the [Print] key to the

right of "All Custom Setting List".

The IP address is shown in the list that is printed.

ACCESSING THE WEB SERVER IN THE MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer.

Opening the Web pages

Access the Web server in the machine to open the Web pages.

Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine.

Recommended Web browsers

• Internet Explorer: 6.0 or higher (Windows

• Netscape Navigator: 9 (Windows

• Firefox: 2.0 or higher (Windows

• Safari: 1.5 or higher (Macintosh)

The Web page will appear. The machine settings may require that user authentication be performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication.

)

Downloading the Operation Guide

The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.

Downloading the Operation Guide.

(1) Click [Operation Manual

(1)

Download] in the menu of the Web page.

(3)

(2)

(2) Select the desired language.

(3) Click the [Download] button.

The Operation Guide is downloaded.

TABLE OF CONTENTS

CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . 3

Before using the machine

PART NAMES AND FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

OPERATION PANEL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

USING THE TOUCH PANEL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

IMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . . . . . . . . . . . . 20

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Copying

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2-SIDED COPYING (Automatic Document Feeder) . . . . . . . . . . . . . . . . 34

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . 36

MAKING COLOR COPIES (Color Mode). . . . . . . . . . . . . . . . . . . . . . . . . 39

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . 41

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio

Selection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . 45

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . 47

STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . 48

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Printing

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

CANCELING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . 68

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Faxing

BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

CHANGING THE SIZE OF A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . 85

CONVENIENT DIALING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast

Transmission). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Scanning

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . 104

CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . 111

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS

(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . 119

Document filing

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . 124

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . 125

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . 128

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

System settings

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Troubleshooting

FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Before using the machine

This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper.

XPART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . 10

XSUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

XOPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

XUSING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . 14

XUSER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . 17

XHOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

XIMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . 20

XPLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

XCHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . 24

PART NAMES AND FUNCTIONS

(1) (2)

(1) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once.

(2) Document feeder tray

Place the originals in this tray when using the automatic document feeder.

(3) Operation panel

(4) Document glass

This is used to scan books and other originals that cannot be scanned using the automatic document feeder.

(5) Finisher*

This can be used to staple output.

(6) Main power switch

This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position.

(3) (4)

(8)(5) (9)(6)

(7)

(7) Output tray (center tray)

(8) Tray 1

(9) Tray 2/Tray 3/Tray 4 (500 sheet

(10) USB connector (type A)

(10)

Copy jobs and print jobs are delivered to this tray. (When a finisher is installed, the output tray (center tray) cannot be used.)

Up to 500 sheets of paper (21 lbs. (80g/m2)) can be loaded in each tray.

paper feed unit is installed)*

This holds paper. Up to 500 sheets (21 lbs. (80 g/m loaded.

Supports USB 2.0 (Hi-Speed). This is used to connect a USB memory or other USB device to the machine.

)) of paper can be

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in

"Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

(11) (12) (13)

(11) Front cover

Open to replace a toner cartridge.

(12) Bypass tray

Special types of paper and envelopes can be fed from the bypass tray.

SUPPLIES

(14)

(13) USB connector (B type)

Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use the machine as a printer.

(14) LAN connector

Connect the LAN cable to this connector when the machine is used on a network.

(2)(1) (3) (4)

(1) Drum cartridges

This contains the photosensitive drum that is used to create images for copying and printing.

(2) Developer cartridges

This contains the developer that is necessary to transfer the toner to the paper.

(3) Toner collection container

This collects excess toner that remains after printing.

(4) Toner cartridges

These contain toner for printing. When the toner runs out in a cartridge, the cartridge of the color that ran out must be replaced.

OPERATION PANEL

Image send indicators

LINE indicator

This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode.

DATA indicator

When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted.

Touch panel

Messages and keys appear in the LCD display. Operations are

[JOB STATUS] key

Press this key to view the job status screen. You can check the status of jobs and cancel

jobs in the job status screen. performed by touching the keys with your finger.

8½x11

5½x8½

8½x14

8½x11

DOCUMENT FILING

Paper Select

Auto 8½x11 Plain

Plain

8½x11

Special Modes

2-Sided Copy

Output

File

Quick File

COPY

Ready to scan for copy.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

IMAGE SEND

Original

100%

Tray1

[SYSTEM SETTINGS] key

Press this key to display the system settings screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses.

Print mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

This blinks while print data is being received and lights steadily while printing is taking place.

Job Status

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

IMAGE SEND

[HOME] key

Touch this key to display the home screen. The base screen of each mode is opened from the home screen.

JOB STATUS

SYSTEM

SETTINGS

READY DATA

LINE DATA

HOME

Numeric keys

These are used to enter the number of copies, fax numbers, and other numbers.

[LOGOUT] key ( )

When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program when using the copier function. When using the fax function, this key can be used when dialing.

LOGOUT

[CLEAR] key

Press this key to return settings such as the number of copies to "0".

[COLOR START] key

Use this key to copy or scan an original in color.

Main power indicator

This indicator lights when the main power is switched on. The main power switch is on the left side of the machine.

[POWER] key

Use this key to turn the machine power on and off.

[CLEAR ALL] key

Press this key to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state.

[STOP] key

Press this key to stop a copy job or scanning of an original.

[POWER SAVE] key

Use this key to activate power save mode. The [POWER SAVE] key blinks when the machine is in power save mode. This key is also used to deactivate power save mode.

[BLACK & WHITE START] key

Use this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode.

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below.

Mode select keys

[COPY] key

To use the copy function, touch this key to switch to copy mode. Keep your finger on the [COPY] key to view the machine's total page use count and amount of toner remaining.

[IMAGE SEND] key

To use the scan or fax function, touch this key to switch to image send mode.

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive, touch this key to switch to document filing mode.

COPY

Ready to scan for copy.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

IMAGE SEND

100%

Tray1

When the mode of the machine is changed, the base screen of the newly selected mode appears. Functions can be selected and settings checked in the base screen.

Original

DOCUMENT FILING

8½x11

5½x8½ 8½x14 8½x11

Plain

8½x11

Paper Select

Auto 8½x11 Plain

Job Status

Special Modes

2-Sided Copy

Output

File

Quick File

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

Brightness adjustment key

Touch this key to adjust the brightness of the touch panel.

Using general keys

Special Modes

Margin Shift

Job

Build

Card Shot

Color

Adjustments

Job Settings / Print

file-01 Name 1 8½x11 F. Color

Paper Select

Auto

Output

2-Sided

Special Modes

(3)

(2)

Erase

Transparency

Inserts

Stamp

File

Number of Prints

(1~999)

B/W Print

Pamphlet Copy

2in1

Image Edit

Quick File

Print and Delete the Data

Print and Save the Data

(1)

Cancel

(1) When the displayed screen is one of two or more screens, use the

keys to switch through the screens.

(2) When a checkbox is touched, a checkmark will appear to

indicate that the setting is enabled.

(3) The keys can be used to increase or decrease a value. To make

a value change quickly, keep your finger on the key. You can also directly touch a numeric value display key to change a number with the numeric keys.

Checking the status of the machine

The touch panel has a key for checking the status of the machine.

Display selection key"Job Status" display

This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear.

Original

DOCUMENT FILING

8½x11

5½x8½ 8½x14 8½x11

Plain

8½x11

Paper Select

Auto 8½x11 Plain

Special Modes

2-Sided Copy

Quick File

COPY

Ready to scan for copy.

Color Mode

Full Color

Exposure

Copy Ratio

100%

Tray1

IMAGE SEND

Auto

The status display can be switched between "Job Status" and "MFP Status". If the job status screen is displayed, the status display automatically changes to the

"MFP Status".

Job Status

MFP Status

020/015

Output

File

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

Job Status

MFP Status

Maintenance Information

DC DC

DC DC DC

"MFP Status" display

System display

The USB device connection status and communication status are shown as icons.

This shows machine system information.

"Maintenance Information"

This shows m

achine maintenance information

by means of codes.

Job status display

The mode icon of the reserved job or job in progress, the tray being used to feed paper, and the job status appear. This can be touched to show the job status screen.

Print Job Scan to Fax Job Internet Fax

Computer01 002/001 Printing

0312345678 002/000 Waiting

Copy 002/000 Waiting

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Jobs are displayed as a list of touch keys. The job keys appear in the order that they will be run. A job key can be touched to select it.

A selected job can be given priority and run ahead of other jobs, or a job waiting in the queue can be canceled.

USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and password. Ask the administrator of the machine for the information that is required to log in. For details on user authentication, see "USER AUTHENTICATION" in "Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

User Authentication

Admin Login

This method requires that you log in by entering your user number (5 to 8 digits), which is stored in the system settings of the machine.

User Authentication

User Name

Password

Auth to:

This method requires that you log in by entering your login name, password, and the login destination, which are stored in the system settings of the machine. Depending on how the machine administrator has configured the system settings, an e-mail address may also be used for authentication.

Logging out

When you have finished using the machine, log out. Logging out prevents unauthorized use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT] key ( ) functions as a numeric key at this time. If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto clear activates, logout automatically takes place.

HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode selection keys appear in the home screen. These keys can be touched to open the base screen of each mode. The [My Menu] key can be touched to display shortcuts to functions stored in "My Menu".

1st screen 2nd screen

(2) (1) (2)

DOCUMENT

IMAGE SEND

COPY

FILING

My Menu

DOCUMENT

IMAGE SEND

COPY

Home Screen

(3)

FILING

Total Count

Document Filing Control

(4) (5)

Address Control

Paper Tray Settings

04/04/2010 11:40

(1) [My Menu] key

Touch this to move to the second home screen.

(2) Mode select keys

Use these keys to switch between copy, image send, document filing, and Sharp OSA modes.

(3) Title

This shows the title of the home screen.

(4) Shortcut key

A registered function appears as a shortcut key. The key can be touched to select the registered function.

(5) User name

This shows the name of the logged in user. The user name appears when user authentication is enabled on the machine.

Register frequently used functions in the home screen to quickly and conveniently access those functions. Register keys that you wish to show in the home screen in the system settings.

For details on home screen settings, see "Favorite Operation Group Registration" and "Home Screen Settings" in "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

IMAGE CHECK FUNCTION (PREVIEW)

The image check function is used to display the content of a received fax or other data in the touch panel.

Convenient uses of image check

"Printing only faxes that are needed"

You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it, allowing you to save paper and toner.

"Checking the content of a file stored in the machine"

Before printing or sending a file stored using the document filing function, you can check the content of the file. A preview can be displayed directly from the Job Settings menu, making it easy to move from image preview to execution of the job.

Data that can be checked

The image check function can be used to check the following types of data:

• Faxes received in fax mode

• Faxes received in Internet fax mode

• Faxes stored in a memory box

• Files stored using the document filing function

* The key names in the image check screen and the procedures for using

the screen vary depending on the image type.

When the image check function is used, a screen similar to the following screen appears.

The content of the

Image Check

0123456789

2010/04/04 11:12

Back

1 / 3

data appears here In the touch panel, you can

• Scroll the display

Display Rotation

• Change pages

• Change the display

magnification

0001 0010

Example: The image check screen for a received fax

For details on the image check function, see each of the modes in the Operation Guide.

* A preview image is an image for display on the touch panel. It will differ

from the actual print result.

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray. Make sure an original has not been placed on the document glass.

Place the originals face up with the edges

aligned evenly. Adjust the original guides to the width of the originals.

Using the document glass

Take care that your fingers are not pinched when closing the automatic document feeder. After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner.

The indicator line indicates approximately

how many originals can be placed. The placed

originals must not be higher than this line.

Place the original face down.

Align the middle of the original with the tip of the mark in the center of the glass.

To place a thick original such as a book, push up the far edge of the automatic document feeder and then close the automatic document feeder slowly. Do not press hard on the automatic document feeder. This may cause failure.

Place the original face down.

Place the original in the horizontal orientation, referring to the document glass scale.

Originals

Portrait original Landscape original

Document glass scale

mark

5-1/2" x 8-1/2" (A5)

8-1/2" x 11" (A4)

Portrait originals

When using the below functions in copy mode, place the original so that the top of the image is to the right.

•Staple sort

• Pamphlet copy

•2in1

•Stamp

Top of image to the right

Landscape originals

When using the staple sort function, place the original so that the top of the image is toward you.

For more information, see "ORIGINALS" in "Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

Top of image toward you

CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals:

• Operation Guide, "Paper Tray Settings" in "Chapter 7 - SYSTEM SETTINGS"

• Maintenance & Safety Guide, "SPECIFICATIONS"

(1) Tray 1

(2) Tray 2

(5)

(3) Tray 3

(4) Tray 4

(1) (2)

(3) (4)

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.

(5) Bypass tray

Tray Print side*

Tray 1 to 4 Face up

Bypass tray Face down

* When loading "Pre-Punched", "Letter Head", or "Pre-Printed" paper in the

paper tray, the direction the print side faces is different. For more information, see "LOADING PAPER" in "Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from 8-1/2" x 11" (A4) size plain paper to 5-1/2" x 8-1/2" (A5) size recycled paper.

Gently pull out the paper tray. If paper remains in the tray, remove it.

Move the two guides on the tray. For example, move the guides from 8-1/2" x 11" (A4) to 5-1/2" x 8-1/2" (A5). Adjust the guides to match the paper being loaded. If the guides are too loose, the paper will not be held in place. If the guides are too tight, the paper will bow. Load the paper so that it is not as shown below when viewed from the front and side of the machine.

The loaded paper should not go higher than these protrusions.

Insert the paper with the print side face up. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Insert the paper and then gently push the tray into the machine.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Changing the tray settings

When you change the paper in a tray, the tray settings in the system settings must also be changed.

SYSTEM

SETTINGS

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Paper Tray Settings

Tray Settings

Paper Type Registration

Auto Tray Switching

Custom Size Registration (Bypass)

Tray Settings

Type

Size

Fixed Paper Side Disable Duplex Disable Staple

Copy Print Fax I-Fax Doc. Filing

(1)

Feeding Approved Job

Default Settings

Address Control

Document Filing

Control

(2)

Tray 1

Plain

Auto-Inch

Paper Property

Admin Password

Receive/Forward

USB-Device Check

List Print

(User)

Fax Data

Change

(3)

Press the [SYSTEM

SETTINGS] key.

Exit

Configure the tray settings

in the touch panel.

(1) Touch the [Paper Tray

Settings] key.

Back

(2) Touch the [Tray Settings]

key.

(3) Touch the [Change] key in

"Tray 1".

System Settings

Tray Settings

Tray:

Type:

Size:

Paper Property:

Tray 1

Recycled

Auto-Inch

Copy

I-Fax

Fax

Doc. Filing

(4)

Cancel

(5)

(6)

Select settings in the touch

panel. (Continued)

(4) Select [Recycled] from the

"Type" select box.

(5) Make Sure that [Auto-Inch]

is selected in the "Size" select box.

For more information, see "Paper Tray Settings" in "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

(6) Touch the [OK] key.

The above steps change the paper settings for tray 1 to 5-1/2" x 8-1/2" recycled paper.

Loading paper in bypass tray

Load the paper in the horizontal orientation.

When loading 8-1/2" x 11" size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes.

Example: Loading an envelope

The side to be copied on must be face down!

Place paper that is 7-1/4" x 10-1/2" (A5) or smaller in the horizontal orientation.

Do not place heavy objects on the bypass tray or press down on the tray. The bypass tray may be damaged, the machine may topple, and injury may result. Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

Only the address side of envelopes can be printed on. Place envelopes with the address side face down.

Copying

This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes.

XBASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . 30

XMAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

X2-SIDED COPYING (Automatic Document Feeder) . . . . 34

XCOPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . 36

XMAKING COLOR COPIES (Color Mode) . . . . . . . . . . . . . 39

XSELECTING THE EXPOSURE AND IMAGE TYPE . . . . . 41

XFITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . . . 43

XENLARGEMENT/REDUCTION (Preset Ratios /

Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

XINTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . 47

XSTORING COPY OPERATIONS (Job Programs) . . . . . . 48

XSPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . 52

XCONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . 54

BASE SCREEN OF COPY MODE

Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen.

(8)(7)

Ready to scan for copy.

Color Mode

(1)

(2)

(3)

(4)

Full Color

Exposure

Auto

Copy Ratio

100%

(5)

(6)

(1) [Color Mode] key

Touch this key to change the color mode.

(2) Output display

When one or more output functions such as sort, group, or staple sort have been selected, this shows the icons of the selected functions.

(3) [Exposure] key

This shows the current copy exposure and exposure mode settings. Touch this key to change the exposure or exposure mode setting.

(4) [Copy Ratio] key

This shows the current copy ratio. Touch this key to adjust the copy ratio.

Original

Special Modes

Plain

8½x11

5½x8½

8½x14

8½x11

Paper Select

Auto 8½x11 Plain

(5) [Original] key

Touch this key to enter the original size manually. After placing the original, touch this key to set the original size.

(6) [Paper Select] key

Touch this key to change the paper (tray) that is used. The tray, paper size, and paper type will appear. The tray images in the paper size display can be selected to open the same screen.

(7) Original feed display

This appears when an original is inserted in the automatic document feeder.

2-Sided Copy

Output

File

Quick File

(9)

(10)

(11)

(12)

(13)

(8) Paper select display

This shows the size of paper loaded in each tray and the amount of paper remaining . The selected tray is highlighted.

The tray that is feeding paper is indicated in green. Do not pull out a tray while paper is being fed from the tray. This will cause a paper misfeed.

(9) Number of copies display

This shows the number of copies set.

(10) [Special Modes] key

Touch this key to select special modes such as Margin Shift, Erase, and Pamphlet Copy.

(11) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

(12) [Output] key

Touch this key to select an output function such as sort, group, offset, or staple sort.

(13) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

MAKING COPIES

This is the most basic procedure for making copies.

The side to be scanned must be face up!

COPY

Ready to scan for copy.

(1)

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Original

IMAGE SEND

DOCUMENT FILING

Plain

8½x11

5½x8½

8½x14

8½x11

(2)

Original Paper Select

Auto 8½x11 Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(4)

5½x8½

8½x11

8½x13

(3)

Size Input

8½x14

8½x13

Inch

Custom Size None

1-sided original

Place the originals.

1-sided copy

When using the document glass, place the original with the side to be scanned face down.

Select settings in the touch

panel.

(1) Touch the [COPY] key.

The base screen of copy mode appears.

(2) Touch the [Original] key.

(3) Touch the [8-1/2 x 11] key.

Select the size of the original.

(4) Touch the [OK] key.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Plain

8½x11

5½x8½ 8½x14 8½x11

(5)

Auto 8½x11 Plain

8½x11

Original Paper Select

8½x11

Special Modes

2-Sided Copy

Output

File

Quick File

Select settings in the touch panel. (Continued)

(5) Make sure that the desired

paper size is selected.

Set the number of copies

and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

2-SIDED COPYING (Automatic Document Feeder)

You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper.

The side to be scanned must be face up!

Place the originals.

1-sided original

2-sided copy

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

2-Sided Copy

Plain

8½x11

5½x8½

8½x14

8½x11

(1)

Original Paper Select

8½x11

Auto 8½x11 Plain

(3)

(2)

Special Modes

2-Sided Copy

Output

File

Quick File

(4)

Binding

Change

Select settings in the touch

panel.

(1) Set the original size. (2) Touch the [2-Sided Copy]

key.

(3) Touch the [1-Sided to

2-Sided] key.

(4) Touch the [OK] key.

Set the number of copies

and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

COPYING ON SPECIAL PAPER (Bypass Copy)

Use the bypass tray to copy on special media such as heavy paper, and envelopes. This section explains how to load 8-1/2" x 11" heavy paper in the bypass tray.

The side to be scanned must be face up!

Original

Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Copy on heavy paper

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Paper Select

Original Paper Select

Paper Tray

1. 8½x11

2. 5½x8½

3. 8½x14

4. 8½x11

8½x11

Plain

8½x11

5½x8½

8½x14

8½x11

The side to be copied on must be face down!

Special Modes

2-Sided Copy

Plain

Auto 8½x11 Plain

8½x11

Output

File

Quick File

(2)(1)

Bypass Tray

8½x11

Plain

(3)

Insert paper in the bypass

tray.

Select settings in the touch

panel.

(1) Set the original size. (2) Touch the [Paper Select]

key.

(3) Touch the paper type key

of the bypass tray.

Here the [Plain] key has been touched.

Paper Select

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Punched

Heavy Paper

(4)

Heavy Paper : 28 - 56 lbs. (106 - 209 g/m2)

Pre-Printed

Color

Transparency

Thin Paper

Recycled

Envelope

Letter Head

Labels

Glossy Paper

Cancel

Select settings in the touch panel. (Continued)

(4) Touch the [Heavy Paper]

key.

Paper Select

Bypass Tray Type/Size Setting

Type

Heavy Paper

Paper Select

1. 8½x11

2. 5½x8½

3. 8½x14

4. 8½x11

(5)

Auto-Inch

Auto-AB

Custom Size

Manual

Paper Tray

8½x14 8½x11,7¼x10½,5½x8½

A4,A5,B5 216x330(8½x13)

X14 Y8½

Plain

Size

Bypass Tray

8½x11

Plain

(7)

(6)

(8)

(5) Touch the [Auto-Inch] key.

(6) Touch the [OK] key.

(7) Touch the bypass tray key. (8) Touch the [OK] key.

Set the number of copies

and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

Selecting a tray

Color Mode

Full Color

Plain

Exposure

Auto

Copy Ratio

100%

Original Paper Select

8½x11

5½x8½ 8½x14 8½x11

Auto 8½x11 Plain

8½x11

Special Modes

2-Sided Copy

Output

File

Quick File

To select paper, touch the [Paper Select] key or the image of the machine in the base screen of copy mode.

Paper Select

1. 8½x11

3. 5½x8½

3. 8½x14

4. 8½x11

Paper Tray

(A)

Plain

Bypass Tray

8½x11

Plain

(B) (C)

Touch a key to select a tray.

(A) Touch to select one of trays 1 to 4. (B) Touch to select the bypass tray. (C) Touch to set the type of paper in the

bypass tray.

MAKING COLOR COPIES (Color Mode)

When color and black & white originals are mixed together, you can have the machine automatically detect whether each original is color or black & white and make each copy accordingly. The procedure for copying with the color mode set to "Auto" for automatic detection of color and black & white is explained below.

Place the originals.

The side to be scanned must be face up!

When using the document glass, place the original with the side to be scanned face down.

Original Copy

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Color Mode

(1)

8½x11

5½x8½

8½x14

8½x11

Original Paper Select

Full Color

Auto 2 Color

Single Color

(2)

Auto 8½x11 Plain

Plain

8½x11

Special Modes

2-Sided Copy

Output

File

Quick File

(3)

Select settings in the touch

panel.

(1) Touch the [Color Mode]

key.

(2) Touch the [Auto] key. (3) Touch the [OK] key.

Set the number of copies

and press the [COLOR START] key.

Correct sets

Cancel scanning

Cancel copying

SELECTING THE EXPOSURE AND IMAGE TYPE

You can specify the original image type to obtain a clearer copy. The example of copying an original with light colors such as pencil writing is explained below.

The side to be scanned must be face up!

Light original

Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Exposure adjustment

Color Mode

Full Color

Exposure

Copy Ratio

100%

Exposure

1 53

Auto

Manual

(1)

Original Paper Select

Original Image Type

Text

Printed

Photo

Light

(3)

Original

(2)

Special Modes

2-Sided Copy

Plain

8½x11

5½x8½

8½x14

8½x11

Auto 8½x11 Plain

Output

File

Quick File

(4)

Select settings in the touch

panel.

(1) Touch the [Exposure] key.

(2) Touch the [Light Original]

key.

(3) Darken the printed result

Text/

Prtd.Photo

Photo

Text/Photo

Map

with the key.

Nine levels are available for the exposure. Darken light originals

Scan

Resolution

with the key, and lighten dark originals with the key.

(4) Touch the [OK] key.

Set the number of copies

and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection)

You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy a 5-1/2" x 8-1/2" original onto 8-1/2" x 14" paper.

5-1/2" x 8-1/2"

8-1/2" x 14"

The side to be scanned must be face up!

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Paper Select

1. 8½x11

2. 5½x8½

3. 8½x14

4. 8½x11

Original

5½x8½

Paper Tray

Plain

8½x11

5½x8½ 8½x14 8½x11

(4)(1)

Paper Select

Auto 8½x14 Plain

(5)

Plain

8½x11

Bypass Tray

8½x11

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(6)

Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Select settings in the touch

panel.

(1) Touch the [Original] key. (2) Touch the [5-1/2 x 8-1/2]

key. (3) Touch the [OK] key. (4) Touch the [Paper Select]

key. (5) Touch the tray that has the

desired paper size. (6) Touch the [OK] key.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Auto Image

(7)

Plain

8½x11

5½x8½

8½x14

8½x11

Original Paper Select

5½x8½

8½x14 Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Select settings in the touch panel. (Continued)

(7) Touch the [Auto Image]

key.

Set the number of copies.

Correct sets

Press the [COLOR START]

key or the [BLACK & WHITE START] key.

Cancel scanning

Cancel copying

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom)

For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%.

The side to be scanned must be face up!

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

(2)

Copy Ratio

8½x11

5½x8½

8½x14 8½x11

8½x11

5½x8½

8½x14

8½x11

(1)

Original

77%

8½x11

100

Zoom

Paper Select

Auto 8½x11 Plain

Plain

8½x11

121%64%

Special Modes

2-Sided Copy

Quick File

5½x8½ 8½x11

Output

File

Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Select settings in the touch

panel.

(1) Set the original size. (2) Touch the [Copy Ratio]

(3) Touch the key.

key.

Original

55%

Ratio-specified copy

Auto Image XY Zoom

100%

(3)

Copy Ratio

25%

50%

(4)

Auto Image XY Zoom

Zoom

100%

(5)

Select settings in the touch

(6)

200%

400%

panel. (Continued)

(4) Touch the [50%] key.

Touch the preset ratio key that is

closest to 55% (the desired ratio).

(5) Set the copy ratio to 55%

with the key.

The key decreases the ratio in

increments of 1%, and the key

increases the ratio in increments of

1%.

(6) Touch the [OK] key.

Set the number of copies.

Correct sets

Press the [COLOR START]

key or the [BLACK & WHITE START] key.

Cancel scanning

Cancel copying

INTERRUPTING A COPY RUN (Interrupt Copy)

When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run.

Printing

Original

Interrupt

Copies in progress from tray 2. Ready to scan for next copy job.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Original Paper Select

8½x11

5½x8½ 8½x14 8½x11

Auto 8½x11 Plain

Plain

8½x11

Interrupt

Special Modes

2-Sided Copy

Output

File

Quick File

The side to be scanned must be face up!

Touch the [Interrupt] key

while the machine is printing.

The [Interrupt] key appears in the base screen while the machine is printing.

Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Set the number of copies

and then press the [COLOR START] key or the [BLACK & WHITE START] key.

The interrupted copy job will resume when the copy job is finished.

Correct sets

Cancel scanning

Cancel copying

STORING COPY OPERATIONS (Job Programs)

You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them.

Storing a job program

Press the [#/P] key ( ).

Job Programs

Press program number.

1 2 3

7 8 9

10 11 12

Recall Store/Delete

Job Programs

Press program number.

1 2 3

10 11 12

Recall Store/Delete

5 6

8 9

(1)

(2)

Exit

Select settings in the touch

panel.

(1) Touch the [Store/Delete]

tab.

(2) Touch the key in which you

want to store a job program.

Touch any key that is not highlighted. Keys that have a job program stored are highlighted.

To store, make selections and press [OK], to delete, press [Cancel].

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Original Paper Select

8½x11

5½x8½ 8½x14 8½x11

Cancel OK

Plain

8½x11

Auto

8½x11 Plain

(5)

Special Modes

2-Sided Copy

Output

Program Name

(4)

(3)

Using a job program

Select settings in the touch panel. (Continued)

(3) Select the copy settings

that you wish to store.

(4) Touch the [Program Name]

key.

A text entry screen appears. Enter a name for the program.

(5) Touch the [OK] key.

Press the [#/P] key ( ).

Place the original.

Job Programs

Press program number.

1 2 3

7 8 9

10 11 12

Recall Store/Delete

5 6

Exit

Deleting a job program

Touch the key of the desired job program.

After selecting the job program, set the number of copies and press the [COLOR START] key or [BLACK & WHITE START] key to begin copying.

Press the [#/P] key ( ).

Job Programs

Press program number.

1 2 3

7 8 9

10 11 12

Recall Store/Delete

5 6

(1)

Exit

Select settings in the touch

panel.

(1) Touch the [Store/Delete]

tab.

Job Programs

Press program number.

1 2 3

10 11 12

Recall Store/Delete

A job program has been already stored in this location.

Job Programs

Press program number.

1 2 3

10 11 12

Recall Store/Delete

5 6

8 9

(3)

5 6

8 9

(2)

StoreDeleteCancel

Exit

(4)

(2) Touch the key of the job

program that you wish to delete.

Touch a key that is highlighted. Keys that have a job program stored are highlighted.

(3) Read the displayed

message and touch the [Delete] key.

(4) Touch the [Exit] key.

SPECIAL MODES

Card

Slow Sca

ode

Mixed Size

Speci

Qui

Erase

Bui

Col

Card Shot

phl

Inserts

Supp

Bri

een

Imag

The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "Chapter 2 - COPIER" in the Operation Guide.

Special modes

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Plain

8½x11

5½x8½

8½x14

8½x11

Original Paper Select

Auto 8½x11 Plain

Special Modes

2-Sided Copy

Output

File

Quick File

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu consists of two screens. Use the keys to switch between the screens. Touch the [Special Modes] key in the base screen to open the special modes menu.

1st scr

al Modes

Margin Shift

Job

Adjustments

ransparency

Stam

Fil

Pam

Image Edit

ck File

et Co

e edit menu screen

mage Edit

hoto Repea

B/W

everse

Mirror

Image

entering

olor adjustments menu screen

Color Adjustments

2nd scr

pecial Modes

Proof Copy

Busines

Scan

Original

RGB Adjust

olor Balance

harpnes

ghtness

ress

Backgroun

ntensit

When a special mode key encircled by is touched, the key is highlighted and the setting is completed. When any other special mode key is touched, a screen appears to let you select settings for that mode. Note that the keys that appear will vary depending on what peripheral devices are installed.

SELECTING A SPECIAL MODE

The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same.

Place the originals.

The side to be scanned must be face up!

When using the document glass, place the original with the side to be scanned face down.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Special Modes

Margin Shift

(2)

Card Shot

Adjustments

Special Modes

Margin Shift

Right

Color

Job

Build

Down

8½x11

5½x8½

8½x14

8½x11

Original

Erase

Transparency

Inserts

Stamp

File

Left Side 1

Plain

8½x11

Paper Select

Auto 8½x11 Plain

Pamphlet Copy

2in1

Image Edit

Quick File

3/4

(1)

(4)

(0~1) inch

(3)

Special Modes

2-Sided Copy

Output

File

Quick File

OKCancel

Side 2

3/4

(0~1) inch

Select settings in the touch

panel.

(1) Touch the [Special Modes]

key.

(2) Touch the [Margin Shift]

key.

Settings to shift the margin 3/4" down will be selected.

(3) Select 3/4" for the front

side and 3/4" for the reverse side using the

keys.

The margin shift position is initially set to "Up". To set the margin shift position to "Right", "Left", or "Down", touch the corresponding key.

(4) Touch the [OK] key.

Set the number of copies

and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Use this function to shift the image on the copy to create binding margins. This function is convenient when you wish to hole punch the copies.

Erasing peripheral shadows (Erase)

Use this function to erase peripheral shadows that occur when making copies of books and other thick originals.

Without erase

Making copies in pamphlet format (Pamphlet Copy)

Use this function to make copies that can be folded into a pamphlet. Pamphlet copy makes it easy to create pamphlets.

With erase

Copying a large number of originals at once (Job Build)

A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.

Adding inserts when copying on transparency film (Transparency Inserts)

When copying onto transparency film, this function inserts sheets of paper between the sheets of transparency film to keep them from sticking together.

Paper insert

Copying two original pages onto one sheet of paper (2in1)

Use this function to copy two original pages onto one sheet of paper.

Copying both sides of a card onto one sheet of paper (Card Shot)

Use this function to copy the front and reverse side of a card onto one sheet of paper.

Front

Back

Printing the date or a stamp on copies (Stamp)

Use this function to print the date, a stamp, the page number, or text on copies. A color can be selected to print a stamp or text in color.

Date print

04/04/2010

Page number Text

Planning Meeting

Stamp

CONFIDENTIAL

Repeating photos on a copy (Photo Repeat)

Use this function to print up to 12 copies of one photo on one sheet of paper.

Inverting the image (Mirror Image)

Use this function to make a copy that is a mirror image of the original.

Copying in the center of the paper (Centering)

Use this function to position the copy image at the center of the paper. This is convenient when the image is reduced or copied onto paper that is larger than the original.

Reversing black and white in a copy (B/W Reverse)

This function reverses black and white in a copy to create a negative image. Use this function to save toner when copying an original with large black areas.

Adjusting red/green/blue in copies (RGB Adjust)

Use this function to strengthen or weaken red, green, or blue (one color only) and thereby change the overall hue of the copy. An image of this function is shown at the end of this manual.

Adjusting the sharpness of an image (Sharpness)

Use this function to sharpen or soften a copy image. An image of this function is shown at the end of this manual.

Whitening faint colors in copies (Suppress Background)

Use this function to suppress light background areas of a copy image. When making a copy of an original that has a light colored background, this can be used to whiten the background. An image of this function is shown at the end of this manual.

Adjusting the color (Color Balance)

Use this function to adjust the color balance in a color copy. The densities of the four colors, cyan, magenta, yellow, and black can be adjusted. An image of this function is shown at the end of this manual.

Adjusting the brightness of a copy (Brightness)

Use this function to adjust the brightness of a copy. An image of this function is shown at the end of this manual.

Adjusting the intensity of a copy (Intensity)

Use this function to adjust the intensity of a copy. An image of this function is shown at the end of this manual.

Checking copies before printing (Proof Copy)

Regardless of the number of

copies specified, this function initially prints only the first set. After you have checked the first set, the remaining sets are printed.

sets

Check

1 set 4 sets

Copying originals that are different sizes (Mixed Size Original)

For example, even when a 8-1/2" x 11" original is mixed in with 8-1/2" x 14" originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper.

8-1/2x11

8-1/2x14

8-1/2x11

8-1/2x14

Copying thin originals (Slow Scan Mode)

This function lets you scan thin originals, which are normally difficult to handle, in the automatic document feeder.

Copying multiple business cards (Business Card Scan)

Up to eight business cards can be copied onto a single sheet of paper. This function can be used to create a list of business cards or file multiple business cards together as a group. (Business card feeder is required.)

Printing

This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows Vista OS X v10.4 in Macintosh environments. The window varies depending on the operating system version, the printer driver version, and the application.

XPRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

XCANCELING PRINTING (AT THE MACHINE) . . . . . . . . . 68

XSELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . . . 69

XCONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . . . 71

in Windows® environments, and Mac

PRINTING

This section explains the basic procedures for printing.

Windows

The following example explains how to print a letter size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "Chapter 2 - SETUP IN A WINDOWS ENVIRONMENT" in the Software Setup Guide ("PART 2 SOFTWARE INSTALLATION" in the Installation Guide). For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF THE MACHINE" in "Chapter 3 - PRINTER" in the Operation Guide.

Select the print

(1)

(2)

command in the application.

(1) Open the [File] menu. (2) Select [Print].

(1)

(2)

Open the printer driver

properties window.

(1) Select the printer driver

of the machine.

(2) Click the [Preferences]

button.

In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs. In Windows 98/Me/NT 4.0, click the [Properties] button.

(1)

(2)

(3)

Select print settings.

(1) Click the [Paper] tab. (2) Select [Letter]. (3) Click the [OK] button.

Click the [Print] button.

Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.

Using printer driver help

When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows)

Open the printer driver

properties window.

(1) Select the printer driver

of the machine.

(1)

(2)

(2) Click the [Preferences]

button.

In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs. In Windows 98/Me/NT 4.0, click the [Properties] button.

Click the [Help] button.

The Help window will open to let you view explanations of the settings on the tab. To view Help for settings in a dialog box, click the green text at the top of the Help window.

To view Help for a specific setting

Click the setting that you wish to learn about and press the [F1] key. Help for that setting will appear. *To view Help for a particular setting in Windows 98/Me/NT 4.0/2000/XP/

Server 2003, click the button in the upper right-hand corner of the printer driver window and then click the setting.

When the information icon ( ) appears

The icon can be clicked to show prohibited combinations of functions and other information.

Macintosh

The following example explains how to print a letter size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. To install the printer driver and configure settings in a Macintosh environment, see "Chapter 3 - SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide ("PART 2 SOFTWARE INSTALLATION" in the Installation Guide).

Setting the paper size

Select paper settings in the printer driver before selecting the print command.

Open the page setup

(1)

(2)

window in TextEdit.

(1) Open the [File] menu. (2) Select [Page Setup].

In Mac OS 9, select [Print] from the [File] menu of SimpleText.

(1)

(2)

(3)

Select paper settings.

(1) Make sure the correct

printer is selected.

The machine name that appears in the "Format for" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select [US Letter]. (3) Click the [OK] button.

Printing a file

Execute printing from

(1)

(2)

Select print settings and click the [Print] button.

TextEdit.

(1) Open the [File] menu. (2) Select [Print].

In Mac OS 9, select [Print] from the [File] menu of SimpleText.

(1)

(2)

(3)

(1) Make sure the correct printer is selected.

The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select print settings.

Click next to [Copies & Pages] and select each setting that you wish to configure from the pull-down menu. The screen for the selected setting will appear. If the settings do not appear in Mac OS X v10.5 to 10.5.1, click next to the printer name. In Mac OS 9, click next to [General] and select a setting from the pull-down menu. The screen for the selected setting will appear.

(3) Click the [Print] button.

Printing begins.

CANCELING PRINTING

(AT THE MACHINE)

You can cancel a print job if you cancel before printing actually begins.

Print Job

Job Queue

(1)

Computer01

Computer02

0312345678

Copy

JOB STATU

Scan to

Sets / Progress Status

020 / 001

020 / 000

002 / 000

(3)

002 / 000

Delete the job?

Computer02

Fax Job

Printing

Waiting

No Yes

Internet Fax

(5)

Spool

Job Queue

Complete

(2)

Detail

Priority

Stop/Delete

(4)

Press the [JOB STATUS]

key.

Select settings in the

touch panel.

(1) Touch the [Print Job]

tab.

(2) Change the print job

status mode to [Spool] or [Job Queue].

Touch this key to change modes. The selected mode will be highlighted.

(3) Touch the key of the

print job that you wish to cancel.

(4) Touch the [Stop/Delete]

key.

(5) Touch the [Yes] key.

SELECTING PRINT SETTINGS

To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 62) for the procedure for opening the printer driver properties window and the basic procedure for printing.

Windows

The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)" as an example. The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper size. In this example, an Invoice-size image will be printed on letter-size paper. The procedures for configuring printer driver settings vary by setting. For

more information on each setting, see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "Chapter 3 - PRINTER" in the Operation Guide.

Select print settings.

(1)

(2)

(3)

(4)

(1) Click the [Paper] tab. (2) Select [Invoice].

Select the size of the print image.

(3) Select [Fit To Paper

Size].

(4) Select [Letter].

Select the size of paper that you want to print on.

(5) Click the [OK] button.

(5)

This completes the settings. Start printing.

Macintosh

The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained. The procedures for configuring printer driver settings vary by setting. For

more information on each setting, see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "Chapter 3 - PRINTER" in the Operation Guide.

Select print settings.

(1)

(2)

(3)

(4)

(1) Select [Layout]. (2) Select [2]. (3) Select the order of the

pages.

(4) Select the desired type

of borderline.

CONVENIENT PRINTER FUNCTIONS

Printing on both sides of the paper (2-sided printing)

Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper.

Fitting the print image to the paper (Fit To Paper Size)

Use this function to enlarge or reduce the print image to fit the paper size. This is convenient for such purposes as enlarging an invoice or A5 size document to letter or A4 size paper to make it easier to view, and to print when the same size of paper as the print image is not loaded in the machine.

Invoice Letter

Printing multiple images on one page (N-Up Printing)

Use this function to print multiple pages on a single sheet of paper by reducing the size of the print images. This is convenient when you wish to show an overall view of multiple pages or conserve paper.

3 4

Stapling printed pages (Staple)

Use this function to staple printed output. (When a finisher is installed.)

Printing a color image in grayscale (Black and White Print)

Use this function to print color images in grayscale. This lets you save color toner when color printing is not necessary, such as when you only need to check the contents of a document.

The machine also has these functions

For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "Chapter 3 - PRINTER" in the Operation Guide.

Convenient functions for creating pamphlets and posters

• Creating a pamphlet (Pamphlet)

• Increasing margin (Margin Shift)

• Creating a large poster (Poster Printing)

Functions to adjust the size and orientation of the image

• Rotating the image 180 degrees (Rotate 180 degrees)

• Enlarging/reducing the print image (Zoom / XY-Zoom)

• Adjusting line widths when printing (Line Width Settings)

• Reversing the image (Mirror Image)

Color mode adjustment function

• Adjusting the brightness and contrast of the image (Color Adjustment)

• Printing faint text or lines in black (Text To Black/Vector To Black)

• Selecting color settings to match the image (Advanced Color)

Functions to combine text and images

• Adding a watermark to printed pages (Watermark)

• Printing an image over the print data (Image Stamp)

• Creating overlays for print data (Overlays)

Print functions for special purposes

• Printing specified pages on different paper (Different Paper)

• Adding inserts when printing on transparency film (Transparency Inserts)

• Printing a carbon copy (Carbon Copy)

• Printing so that a specific page is the front page when using two-sided printing (Chapter Inserts)

Convenient printer functions

• Saving and using print files (Retention/Document Filing)

Faxing

This section explains the basic procedures for using the fax function of the machine. In addition, special modes that can be used with the fax function are introduced. The facsimile expansion kit is required to use the fax function.

XBASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . 76

XSENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

XCHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . 79

XCHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . 81

XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . . . 82

XSTORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . 83

XFORWARDING RECEIVED FAXES (Fax Data

Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

XCONVENIENT DIALING METHODS . . . . . . . . . . . . . . . . . 87

XSENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS

(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . . . . . 91

XSPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . 94

XCONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . 96

BASE SCREEN OF FAX MODE

Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not appear, touch the [Fax] tab. Select fax settings in the base screen.

Ready to send.

(1) (2)

(3) (4)

(5)

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

(6)

(1) Send mode tabs

Use these tabs to change the mode of the image send function. To switch to fax mode, touch the [Fax] tab.

(2) [Address Book] key

Touch this key to dial using a one-touch key or group key. When the key is touched, the address book screen appears.

(3) [Direct TX] key

Touch this key to send a fax by direct transmission. When the [Direct TX] key is not highlighted, normal transmission (memory TX mode) is selected.

(4) [Sub Address] key

Touch this key to enter a sub-address and passcode for F-code transmission.

Original

Exposure

Resolution

Special Modes

Scan:

8½x11

Auto

Standard

Auto Reception

Fax Memory:100%

Speaker

USB Mem. ScanFaxInternet Fax PC Scan

Send:

Resend

Auto

(5) Customized keys

The keys that appear here can be changed to show the settings or functions that you prefer.

(6) key

Touch this key to retrieve a destination using a search number.* * 3-digit number assigned to a

destination when it is stored.

(7) [Speaker] key / [Pause] key /

[Space] key

Touch this key to dial using the speaker. When entering a fax number to be dialed, the key changes to the [Pause] key. When entering a sub-address, the key changes to the [Space] key.

(7) (8)

(9)

(10) (11)

(12) (13)

(8) [Resend] key / [Next Address]

key

The destinations of the most recent eight transmissions by Scan to E-mail, fax and/or Internet fax (including Direct SMTP addresses) are stored. To select one of these destinations, touch the desired destination. After a destination is selected, this key changes to the [Next Address] key.

(9) Image settings

Image settings (original size, exposure, resolution) can be selected.

(10) key

This key appears when a special mode or 2-sided scanning is selected. Touch the key to display the selected special modes.

(11) [Special Modes] key

Touch this key to use a special mode.

(12) key / key / key

When "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled in the system settings (administrator), this will appear when a fax is received.

: Only "Hold Setting for

Received Data Print" is enabled

: Only "Received Data Image

Check Setting" is enabled

: Both settings are enabled

(13) This shows the currently

selected fax reception mode and the amount of free memory remaining.

SENDING A FAX

The basic procedure for sending faxes is explained below. In fax mode, color originals are sent as black and white images.

The side to be scanned must be face up!

Transmission

Original

Transmission result

Place the originals.

When using the document glass, place the original with the side to be scanned face down.

COPY

Ready to send.

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

IMAGE SEND

(1)

Original

Exposure

Resolution

Special Modes

DOCUMENT FILING

8½x11

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

Send:

Resend

Auto

Speaker

USB Mem. ScanFaxInternet Fax PC Scan

(2)

Select settings in the touch

panel.

(1) Touch the [IMAGE SEND]

key.

The base screen of fax mode appears. If the fax screen does not appear, touch the [Fax] tab.

(2) Make sure that the size of

the placed original is displayed.

If the wrong size appears, touch the key and select the correct size.

Enter the fax number of the

receiving fax machine and press the [BLACK & WHITE START] key.

In fax mode, the [COLOR START] key cannot be used to send a fax.

Cancel scanningCorrect a mistake

CHANGING THE SIZE OF A FAX

The size of the original and the transmission size can be specified before transmission. This is convenient when faxing an original that is small and difficult to read. The procedure for faxing both sides of an 8-1/2" x 11" original at 11" x 17" size is explained below.

Place the originals.

Auto

When using the document glass, place the original with the side to be scanned face down.

Select settings in the touch

panel.

(1) Touch the [Original] key.

The side to be scanned must be face up!

USB Mem. Scan

FaxScan

Scan: Send:

8½x11

(1)

Auto

Standard

Auto Reception

Fax Memory:100%

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

Fax/Original

2-Sided Booklet

(2)

Scan Size Send Size100%

8½x11

2-Sided Tablet

Auto

(4)(3)

Image Orientation

(2) Touch the [2-Sided

Booklet] key.

This key is used to send a 2-sided original.

(3) Make sure that the size of

the placed original is displayed.

If the wrong size appears, touch the key and select the correct size.

(4) Touch the [Send Size] key.

Fax/Original

Auto

Manual

8½x11

8½x13

8½x13 5½x8½

8½x14

11x17

(5)

(6)

Inch

Select settings in the touch

panel. (Continued)

(5) Touch the [11 x 17] key. (6) Touch the [OK] key.

Fax/Original

2-Sided Booklet

Scan Size Send Size129%

8½x11

2-Sided Tablet

11x17

Image Orientation

(7)

(7) Touch the [OK] key.

Enter the fax number of the

first destination.

Correct a mistake

Press the [BLACK & WHITE

START] key.

Cancel scanning

CHANGING THE EXPOSURE

The exposure can be changed as appropriate for the darkness or lightness of the original. The following example explains how to darken light colors in an original to make the image clearer.

Place the originals.

Auto

When using the document glass, place the original with the side to be scanned face down.

Select settings in the touch

panel.

(1) Touch the [Exposure] key.

The side to be scanned must be face up!

USB Mem. Scan

FaxScan

Scan: Send:

8½x11

Auto

(1)

Standard

Auto Reception

Fax Memory:100%

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

Fax/Exposure

(4)

Auto

Manual

(2)

(3)

(2) Touch the [Manual] key. (3) Touch the key to

darken the exposure.

5 levels are available for the exposure. Darken light originals with the key, and lighten dark originals with the key.

(4) Touch the [OK] key.

Enter the fax number of the

receiving fax machine and press the [BLACK & WHITE START] key.

Cancel scanningCorrect a mistake

CHANGING THE RESOLUTION

The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text.

Place the originals.

Auto

When using the document glass, place the original with the side to be scanned face down.

Select settings in the touch

panel.

(1) Touch the [Resolution] key.

(2) Touch the [Fine] key.

The resolution increases (producing a clearer image) in the following order: [Standard], [Fine], [Super Fine], [Ultra Fine].

(3) Touch the [Half Tone] key.

Select [Half Tone] for a photo or illustration with shading to further improve the image. [Half Tone] cannot be selected when [Standard] is selected.

(4) Touch the [OK] key.

The side to be scanned must be face up!

USB Mem. Scan

FaxScan

Scan: Send:

Auto

Standard

(1)

Auto Reception

Fax Memory:100%

Standard

Fine

(2)

Super Fine Half Tone

Ultra Fine

8½x11

(4)

(3)

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Fax/Resolution

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

Enter the fax number of the

receiving fax machine and press the [BLACK & WHITE START] key.

Cancel scanningCorrect a mistake

STORING A FAX NUMBER

You can store fax numbers in one-touch keys. Stored fax numbers can be retrieved quickly and easily. If you frequently send faxes to the same group of fax machines, the numbers of those fax machines can be stored as a group (multiple fax numbers can be stored in one key).

Storing an individual key

One-touch keys Group key

A Corp.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Address Control

F-Code Memory Box

Address Book

Custom Index

Program

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

(1)

Control

(2)

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Press the [SYSTEM

SETTINGS] key.

Exit

Select settings in the touch

panel.

(1) Touch the [Address

Control] key.

Back

(2) Touch the [Address Book]

key.

Address Book

Add New

(3)

Index Switch

ABC

Sorting Order

Search Number

Sort Address

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

Freq.

All

BBB BBB

DDD DDD

FFF FFF

HHH HHH

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

JJJ JJJ

Select settings in the touch

Back

panel. (Continued)

(3) Touch the [Add New] key.

System Settings

Address Control

Address Type:

Search Number:

Address Name (Required):

Initial (Optional):

Key Name:

Custom Index:

Fax

KKK KKK

User 1

(1-999)

(6)

(4)

Cancel

(5)

(7)

(4) Select [Fax] from the

"Address Type" select box.

(5) Touch the "Address Name"

text box.

A text entry screen appears. Enter the name of the destination.

(6) Touch the "Initial" text box.

A text entry screen appears. Enter

System Settings

Address Control

Fax Number (Required):

Transmission Mode:

0123456789

Transmission Speed:

Transmission Mode:

33.6 kbps

None

Cancel

(9)

(8)

search characters for the destination.

(7) Slide the scroll bar down to

move the screen.

(8) Touch the "Fax Number"

text box.

A text entry screen appears. Enter the fax number that you wish to store.

(9) Touch the [OK] key.

The items in the above step must be entered. For details on items entered, see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide. When sending the same document or image to multiple destinations, it is convenient to store a destination group. For details on storing groups, see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

FORWARDING RECEIVED FAXES (Fax Data Forward)

When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for Data Forwarding" in the system settings (administrator).

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Fax Data Receive/Forward

Fax Settings

I-Fax Settings

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

Control

(2)

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Exit

(1)

Press the [SYSTEM

SETTINGS] key.

Select settings in the touch

panel.

(1) Touch the [Fax Data

Receive/Forward] key.

Back

(2) Touch the [Fax Settings]

key.

System Settings

Fax Settings

Receive Setting:

Multiple Set Print

Staple

Forward Received Data:

Cancel

Auto Reception

Execute

(3)

Transfer the received data to another device?

OKCancel

(4)

Select settings in the touch panel. (Continued)

(3) Touch the [Execute] key in

"Forward Received Data".

(4) Touch the [OK] key.

CONVENIENT DIALING METHODS

Easy to use one-touch keys and the resend function can be used to prevent dialing errors and save time.

One-touch keys

A fax number stored in a one-touch key can be retrieved by a simple touch of the key. A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the group.

(1) Touch the [Address Book]

key.

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

USB Mem. Scan

Internet Fax PC Scan

Original

(1)

Exposure

Resolution

Special Modes

FaxScan

Scan:

8½x11

Auto

Standard

Auto Reception

Fax Memory:100%

Send:

Auto

5 15

Condition

Settings

Address Review

Address Entry

Global

Address Search

Sub Address

Sort Address

(3)

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

Freq.

BBB BBB

DDD DDD

(2)

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

FFF FFF

HHH HHH

JJJ JJJ

Auto Reception

Fax Memory:100%

(2) Touch the key of the

desired destination.

To change the number of one-touch keys displayed in the screen, touch the key. Select 5, 10, or 15 keys.

10 155

(3) Touch the [To] key.

Resending

The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Ready to send.

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

(1)

Send:

Resend

Auto

Speaker

8½x11

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

USB Mem. ScanFax

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

(1) Touch the [Resend] key.

Resend

No.03

No.05

No.07

AAA AAANo.01

CCC CCC

EEE EEE

GGG GGG

(2)

No.02

No.04

No.06

No.08

BBB BBB

DDD DDD

FFF FFF

HHH HHH

Cancel

(2) Touch the key of the

desired destination.

The destinations that appear also include Scan to E-mail and Internet fax destinations.

Speed dialing

When you store an individual key or a group key, a 3-digit search number is assigned to the key. You can select a destination using the key and the 3-digit search number. To check a search number, print the appropriate list in the sending address list menu in the system settings.

Ready to send.

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Send:

Resend

Auto

Speaker

8½x11

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

USB Mem. ScanFax

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

(1)

(1) Touch the key.

Enter search number.(001-999)

Internet Fax PC Scan

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Original

Exposure

Resolution

Special Modes

(2)

8½x11

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

(2) Enter the 3-digit

USB Mem. ScanFax

Auto

Send:

search number with the numeric keys.

Dialing using the speaker

When the speaker is used to dial, fax transmission is started after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.

Telephone mode.

Scan

Address Book

Speaker Volume

Address Review

File

Quick File

Speaker

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

USB Mem. ScanFax

Scan: Send:

8½x11

Auto

Standard

Fax Memory:100%

Resend

Auto

Fax Manual

Reception

Touch the [Speaker] key.

You will hear the dial tone through the machine's speaker. Dial the fax number of the destination with the numeric keys or with the [Address Book] key. When the connection is established, press the [BLACK & WHITE START] key to send the fax.

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission)

The same document/image can be sent to multiple fax mode, scan mode, and Internet fax mode destinations in a single operation. If you frequently send documents/images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key. The following procedure explains how to enter a fax number with the numeric keys and then select a destination that is stored in a one-touch key.

Place the originals.

The side to be scanned must be face up!

When using the document glass, place the original with the side to be scanned face down.

Transmission

Original

Broadcast

Enter the fax number of the

first destination.

Correct a mistake

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

USB Mem. Scan

Internet Fax PC Scan

Original

(1)

Exposure

Resolution

Special Modes

FaxScan

Scan:

8½x11

Auto

Standard

Auto Reception

Fax Memory:100%

Send:

Auto

Select settings in the touch

panel.

(1) Touch the [Address Book]

key.

5 15

Condition

Settings

Address Review

(4)

Address Entry

Global

Address Search

Sub Address

Sort Address

Address Review

001 002

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

Freq.

0123456789 CCC CCC

(3)

(2)

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

Auto Reception

Fax Memory:100%

(5)

(2) Touch the one-touch key in

which the desired destination is stored.

To change the number of one-touch keys displayed in the screen, touch the key. Select 5, 10, or 15 keys.

10 155

(3) Touch the [To] key. (4) Touch the [Address

Review] key.

(5) Check the destinations and

then touch the [OK] key.

To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion. Touch the [Yes] key.

Press the [BLACK & WHITE

START] key.

Cancel scanning

SPECIAL FAX MODES

The special modes can be used for a variety of special-purpose fax transmission jobs. The following pages show the types of fax transmissions that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "Chapter 4 - FACSIMILE" in the Operation Guide.

Special modes

Fax/Special

Modes

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

Scan:

8½x11

Auto

Standard

Auto Reception

Fax Memory:100%

USB Mem. ScanFaxScan

Auto

Send:

1st screen 2nd screen

Fax/Special Modes

Program

Card Shot

File

Transaction

Report

Erase

Job

Build

Quick File

Timer

Slow Scan

Mode

Business

Card Scan

Own Name

Select

PollingMemory Box

When a special mode key encircled by is touched, the key is highlighted and the setting is completed. When any other special mode key is touched, a screen appears to let you select settings for that mode. The keys that appear will vary depending on what peripheral devices are installed.

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for fax is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example.

Place the originals.

Auto

When using the document glass, place the original with the side to be scanned face down.

Select settings in the touch

panel.

(1) Touch the [Special Modes]

key.

The side to be scanned must be face up!

USB Mem. Scan

FaxScan

Scan: Send:

8½x11

Auto

Standard

Auto Reception

Fax Memory:100%

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

(1)

Fax/Special Modes

Program

Card Shot

Transaction

Fax/Special Modes

Erase

File

Report

Edge

Erase

Side Erase

(2)

Erase

Job

Build

Quick File

Timer

Slow Scan

Mode

Business

Card Scan

Own Name

Select

Cancel

Edge

(4)

3/4

(3)

(0~1) inch

(2) Touch the [Erase] key.

The erase settings will be

configured to erase a width of 3/4" around the edges of the original.

(3) Set the erasure width to

3/4" with the keys.

The erase area is set to "Edge Erase" by default. A particular side can be erased by touching the [Side Erase] key and selecting settings for that side.

(4) Touch the [OK] key.

Enter the fax number of the

receiving fax machine and press the [BLACK & WHITE START] key.

Cancel scanning

CONVENIENT FAX FUNCTIONS

Erasing peripheral shadows (Erase)

Use this function to erase peripheral shadows that occur when faxing books and other thick originals.

Transmission

Sending the front and reverse sides of a card as a single page (Card Shot)

Use this function to send the front and reverse sides of a card as a single page in a single transmission.

Front

Transmission

Back

Sending a large number of pages as a

Without erase

With erase

single transmission job (Job Build)

Transmission

Sending a fax directly from a computer (PC-Fax)

A document on a computer can be sent via the machine as a fax. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. This function can only be used on a Windows computer.

For more information, see the Help file for the PC-Fax driver.

Transmission

The machine also has these functions

• Forwarding a received fax to a network address (Inbound Routing Settings)

☞ Operation Guide "FAX RECEPTION" in "Chapter 4 - FACSIMILE"

• Sending a fax at a specified time (Timer)

• Storing fax operations (Program)

• Changing the print settings for the transaction report (Transaction Report)

• Temporarily changing the sender information (Own Name Select)

• Faxing thin originals (Slow Scan Mode)

• Sending business cards (Business Card Scan)

• Calling a fax machine and initiating fax reception (Polling)

•

Sending a fax when another machine polls your machine (Polling Memory)

☞ Operation Guide "SPECIAL MODES" in "Chapter 4 - FACSIMILE"

• Performing F-code communication

☞ Operation Guide "PERFORMING F-CODE COMMUNICATION" in

"Chapter 4 - FACSIMILE"

• Connecting and using an existing phone (Extension Phone Connection)

☞ Operation Guide "USING AN EXTENSION PHONE" in

"Chapter 4 - FACSIMILE"

Sharp DX-C401, DX-C311 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual