Sharp DX-C311FX, DX-C311, DX-C401, DX-C401FX Owner's Manual

Search based on
what you want to do

Search using the
table of contents

OPERATION GUIDE

Search based on

Search using the

what you want to do

MAKE A COPY PRINT A DOCUMENT SEND A FAX

table of contents

BEFORE USING THE MACHINE

COPIER

PRINTER

FACSIMILE

SCANNER / INTERNET FAX

DOCUMENT FILING

SCAN AN IMAGE /

SEND AN INTERNET FAX

SYSTEM SETTINGS

SAVE A JOB AND

REUSE IT LATER

TROUBLESHOOTING

About Operation Guide

MAKE A COPY

Conserve Reduce copy

mistakes

2010/04/04

Add the date or

page numbers

Other convenient functions

Assemble output

into a pamphlet

Make a copy of this

type of original

Make a copy on

this type of paper

Conserve

Copy multiple pages on

Copy on both sides of the
paper

Copy on the front and back
of a card

one side of one sheet of
paper

Reduce copy mistakes

Print one set of copies for
proofing

Make a copy of this type of original

Mixed color and black &
white originals

Mixed-size originals Bulky original (shadows

More original pages than
can be loaded at once

appear at edges)

Make a copy on this type of paper

Envelopes and other
special media

Transparency film

Add the date or page numbers

2010/04/04

9

10

11

Add the date

Add the page number

Add a stamp

Add text

ABCDEFG

Assemble output into a pamphlet

Create a pamphlet

Create a blank margin for
punching

Staple output

Other convenient functions

Functions used for specific purposes

z Make a copy of arranged photos
z Make a mirror-image copy
z Copy onto the center of the paper
z Make a negative copy

Convenient functions

z Give priority to a copy job
z Check the status of a reserved job
z Copy a thin original
z Adjust the color

PRINT A DOCUMENT

Conserve Print without a

Print on this type

of paper

Other convenient functions

computer

Add text or an

image

Print attractive

output

Assemble output

into a pamphlet

Conserve

Print on both sides of the
paper

Print multiple pages on one
side of the paper

FTP

Print without a computer

Print a file on an FTP

Print a file in a network
folder

Print a file in a USB
memory device

Print a file stored in the
machine

Print attractive output

Print matching the size of
the paper

Print using color settings
suitable for the data

Select the print mode

Adjust the brightness and
contrast

Bring out faint text and
lines

Assemble output into a pamphlet

Create a pamphlet

Create a blank margin for
punching

Staple output

Print specific pages on the
front side of the paper

Print on this type of paper

Envelopes

Print specific pages on
different paper

Transparency film

Rotate the image 180
degrees

Add text or an image

Add a watermark to print
data

Overlay a fixed form on the
print data

Overlay an image on the
print data

Other convenient functions

Correct the size or orientation of the print data

z Enlarge or reduce the print image
z Print a mirror-image

Security is important

z Print confidentially
z Print an encrypted PDF file

Functions used for specific purposes

z Print an "invoice copy"
z Create a large poster

Convenient functions

z Give priority to a print job
z Store frequently used print settings
z Store a print job

SEND A FAX

Conserve Send this type of

document

Save trouble Security is

important

Other convenient functions

Prevent transmission to

the wrong destination

Send a clear

document

Conserve

Send when the rate is
lowest

Relay a transmission
through a branch office

Check received data before
printing

Send this type of document

Bulky original (shadows
appear at edges)

Original printed on both
sides

More original pages than
can be loaded at once

ID card or other card

Prevent transmission to the wrong destination

Check the destination once
more before sending

Check the log of previous
transmissions

Check the result of
transmission

Send a clear document

Adjust the exposure

Specify the size before
sending

Adjust the image quality

Send without shadows at
the edges

Save trouble

12 3

XXXX-6789
XXXX-9874
XXXX-4567
XXXX-5432
XXXX-9999

Store frequently used
settings

View the transmission log

XXXX-6789
XXXX-9874
XXXX-4567
XXXX-5432
XXXX-9999

Send to multiple
destinations

Easily specify an address
(search number)

Security is important

Check the destination once
more before sending

Print protected reception
data

Send a document at the
other machine's request

Send confidentially

Initiate reception of a
document from a sending
machine

Other convenient functions

Convenient management functions

z Forward a received fax to a network address
z Print a list of addresses

Convenient functions

z Send a thin original
z Select a transmission destination from a global address book
z Give priority to a transmission
z Use an extension phone

SCAN AN IMAGE / SEND AN INTERNET FAX

Send a clear

image

Save trouble Scan from my

Other convenient functions

Send this type of

document

computer

Prevent transmission to

the wrong destination

Send a smaller

file

Send a clear image

Adjust the contrast or
image quality

Send without shadows at
the edges

Adjust the resolution
before sending

Suppress the background of
a transmitted document

Send this type of document

Bulky original (shadows
appear at edges)

Original printed on both
sides

More original pages than
can be loaded at once

Original with background

Prevent transmission to the wrong destination

Check the result of
transmission

Check the log of previous
transmissions

Send a smaller file

Send at low resolution

Reduce an image before
sending

ID or other card

Compress a file before
sending

Send an image in black &
white

Save trouble

o

c

o

c

o

12 3

[e-mail].c
[e-mail].
[e-mail].c
[e-mail].
[e-mail].c

Store frequently used
settings

View the transmission log

Send an Internet fax from a
computer

[e-mail].c
[e-mail].
[e-mail].c
[e-mail].
[e-mail].e

Send to multiple
destinations

Easily specify an address
(search number)

Other convenient functions

Convenient management functions

z Forward a received fax to a network address
z Print a list of transmission destinations

Convenient functions

z Scan a thin original
z Select a transmission destination from a global address book
z Send at a specified time
z Give priority to a transmission
z Send in USB memory mode

SAVE A JOB AND REUSE IT LATER

Search for a file Organize my files

Save an important

document

Print a batch of

files

abc

Search for a file

Search for a file using a

Search by checking the

keyword

contents of files

Organize my files

Delete a file

Periodically delete files Change the folder

Delete all files

ABOUT OPERATION GUIDE

There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table
of contents.
The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default
state.).

Return to top page ( )

Search based on what you

want to do

Menu page Table of

Return to previously displayed page ( )

Search using the table of

contents

contents page

Body page

i

HOW TO USE THIS MANUAL

Click a button below to move to the page that you wish to view.

(1) (2) (3) (4)

(5)

(1) Return to top page button

If an operation does not proceed as expected, click this
button to start over again.

(2) Back one page button

Displays the previous page.

(3) Forward one page button

Displays the next page.

(4) Return to previously displayed page button

Displays the page that was displayed before the current
page.

• If a button does not appear, refer to Adobe Reader Help to display the button.

• Caution when printing

If all pages are printed, the menu pages of the "I want to..." menu will also be printed. To print only the pages that contain
the explanation of a function, specify a page range.

(6)

(5) Adobe Reader Help button

Opens Adobe Reader Help.

(6) Contents button

Displays the contents of each chapter.
For example, if the current page is a page in the body of
the printer chapter, this button shows the contents of the
printer chapter.

ii

MANUALS PROVIDED WITH THE MACHINE

Operation manuals in PDF format (this manual)

The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals
is explained in "Downloading the Operation Guide" in the Quick Start Guide.

1. BEFORE USING THE MACHINE

This chapter provides information, such as basic operation procedures and how to load paper.

2. COPIER

This chapter provides detailed explanations of the procedures for using the copy function.

3. PRINTER

This chapter provides detailed explanations of the procedures for using the print function.

4. FACSIMILE

This chapter provides detailed explanations of the procedures for using the fax function.

5. SCANNER / INTERNET FAX

This chapter provides detailed explanations of the procedures for using the scanner function and
the Internet fax function.

6. DOCUMENT FILING

This chapter provides detailed explanations of the procedures for using the document filing
function. The document filing function allows you to save the document data of a copy or fax job,
or the data of a print job, as a file on the machine's hard drive. The file can be called up as
needed.

7. SYSTEM SETTINGS

This chapter explains the "System Settings", which are used to configure a variety of parameters
to suit the aims and the needs of your workplace. Current settings can be displayed or printed out
from the "System Settings".

8. TROUBLESHOOTING

This chapter explains how to remove paper misfeeds and provides answers to frequently asked
questions regarding the operation of the machine in each mode. Refer to this manual when you
have difficulty using the machine.

Printed manuals

Manual name Contents

Maintenance &
Safety Guide

Installation Guide

Quick Start Guide

This manual contains instructions for using the machine safely and lists the specifications of the machine
and its peripheral devices.

This manual explains how to set up your machine so that it is ready for use, including the procedures for
installation of the machine, options, and software.

This manual provides easy-to-understand explanations of all the functions of the machine in a single
volume. Detailed explanations of each of the functions can be found in the manuals in PDF format.

iii

ABOUT OPERATION MANUAL

This manual explains how to use the DX-C311/DX-C401 digital full color multifunctional system.

Please note

• For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide.

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are primarily for Windows
vary depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS
X. The screens may vary depending on the version of the operating system or the software application.

• Wherever "DX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest authorized service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest authorized service representative.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.

• All information in this manual is subject to change without notice.

Vista®. The screens may

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that 500 sheet paper feed units (total of four trays) are installed on the DX-C401.
For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.

Icons used in the manuals

The icons in the manuals indicate the following types of information:

Warning

Caution

This alerts you to a situation where
there is a risk of machine damage or
failure.

This provides a supplemental
explanation of a function or procedure.

This explains how to cancel or correct
an operation.

This alerts you to a situation where there is a risk of human death or injury.

This alerts you to a situation where there is a risk of human injury or property damage.

This indicates the name of a system setting and provides a brief
explanation of the setting.

When "System Settings:" appears:

A general setting is explained.

When "System Settings (Administrator):" appears:

A setting that can only be configured by an administrator is
explained.

iv

CHAPTER 1
BEFORE USING THE MACHINE

This chapter provides information on basic operation procedures, how to load paper and machine maintenance.

BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . 1-2

• EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

• INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

• AUTOMATIC DOCUMENT FEEDER AND

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . 1-5

• SIDE AND BACK . . . . . . . . . . . . . . . . . . . . . . . . 1-6

• OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . 1-7

TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

• STATUS DISPLAY . . . . . . . . . . . . . . . . . . . . . . 1-11

• SYSTEM BAR . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

TURNING THE POWER ON AND OFF . . . . . . . . . 1-14

• ENERGY SAVE FUNCTIONS . . . . . . . . . . . . . 1-15

• [POWER SAVE] KEY . . . . . . . . . . . . . . . . . . . . 1-15

USEFUL INFORMATION ABOUT THE

MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

• INFORMATION ON SUPPLY ITEMS . . . . . . . . 1-16

• WHEN AN ERROR CODE APPEARS . . . . . . . 1-16

• OTHER INFORMATION . . . . . . . . . . . . . . . . . . 1-16

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . 1-17

• AUTHENTICATION BY USER NUMBER. . . . . 1-17

• AUTHENTICATION BY LOGIN NAME /

PASSWORD. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

REMOTE OPERATION OF THE MACHINE. . . . . . 1-23

ORIGINALS

PLACING THE ORIGINAL . . . . . . . . . . . . . . . . . . . 1-36

• PLACING ORIGINALS IN THE

AUTOMATIC DOCUMENT FEEDER . . . . . . . . 1-36

• PLACING THE ORIGINAL ON THE

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . 1-38

PERIPHERAL DEVICES

PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . 1-40

FINISHER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-41

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . 1-41

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-41

BUSINESS CARD FEEDER . . . . . . . . . . . . . . . . . . 1-42

SHARP OSA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43

• APPLICATION COMMUNICATION

MODULE (MX-AMX2) . . . . . . . . . . . . . . . . . . . 1-43

• EXTERNAL ACCOUNT MODULE

(MX-AMX3). . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-44

ENTERING TEXT

FUNCTIONS OF THE MAIN KEYS . . . . . . . . . . . . 1-46

ITEMS RECORDED IN THE JOB LOG . . . . . . . . . 1-24

UPDATE OF FIRMWARE. . . . . . . . . . . . . . . . . . . . 1-27

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER . . . . . . . . . 1-28

• NAMES AND LOCATIONS OF TRAYS . . . . . . 1-28

• USEABLE PAPER . . . . . . . . . . . . . . . . . . . . . . 1-28

TRAY SETTINGS FOR TRAYS 1 TO 4 . . . . . . . . . 1-31

• LOADING PAPER AND CHANGING THE

PAPER SIZE . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31

LOADING PAPER IN THE BYPASS TRAY . . . . . . 1-33

• IMPORTANT POINTS WHEN USING THE

BYPASS TRAY. . . . . . . . . . . . . . . . . . . . . . . . . 1-34

1-1

BEFORE USING THE MACHINE

BEFORE USING THE MACHINE

This section provides basic information about the machine. Please read this chapter before using the machine.

PART NAMES AND FUNCTIONS

EXTERIOR

(4)

(3) (5)

(2)

(1)

(6) (7) (8)

(1) Automatic document feeder

This automatically feeds and scans multiple originals. Both
sides of 2-sided originals can be automatically scanned.

☞ PLACING THE ORIGINAL (page 1-36)

(2) Front cover

Open this cover to replace a toner cartridge.

☞ Maintenance & Safety Guide

(3) Operation panel

This is used to select functions and enter the number of
copies.

☞ OPERATION PANEL (page 1-7)

(4) Output tray (center tray)

Output is delivered to this tray.

(5) Finisher*

This can be used to staple output.

☞ FINISHER (page 1-41)

* Peripheral device.

When a finisher is installed

(6) Main power switch

This is used to power on the machine.
When using the fax or Internet fax functions, keep this

switch in the "on" position.

☞ TURNING THE POWER ON AND OFF (page 1-14)

(7) Handle

Grasp it when moving the machine.

Caution

The main unit is extremely heavy, and thus
two people are required to do the work. When
lifting the main unit, grasp the handles on
each side firm

(8) Bypass tray

Use this tray to feed paper manually.
When loading paper larger than 8-1/2" x 11" or A4, be
sure to pull out the bypass tray extension.

☞

LOADING PAPER IN THE BYPASS TRAY (page 1-33)

1-2

Contents

(9) (11)(10)

BEFORE USING THE MACHINE

(9) Tray 1

This holds paper.

☞ TRAY SETTINGS FOR TRAYS 1 TO 4 (page 1-31)

(10) Tray 2/Tray 3/Tray 4

(When 500-sheet paper feed units are installed)*

These hold paper.

☞ TRAY SETTINGS FOR TRAYS 1 TO 4 (page 1-31)

* Peripheral device.

(11) USB connector (A type)

Supports USB 2.0 (Hi-Speed).
This is used to connect a USB device such as USB
memory to the machine.
For the USB cable, use a shielded cable.

1-3

Contents

INTERIOR

BEFORE USING THE MACHINE

(12)

Toner collection
container removed
and main charger
cover open

(12) Developer cartridges

This contains the developer that is necessary to transfer
the toner to the paper.
When replacing the drum cartridge, the developer cartridge
must be removed before the drum cartridge is replaced.

☞

Maintenance & Safety Guide

(13) \Drum cartridges

This contains the photosensitive drum that is used to
create images for copying and printing.

☞

Maintenance & Safety Guide

(14) Toner cartridges

These contain toner for printing. When the toner runs out
in a cartridge, the cartridge of the color that ran out must
be replaced.

☞

Maintenance & Safety Guide

(15) Fusing unit

Heat is applied here to fuse the transferred image onto
the paper.

(14)(13) (15) (17)(16)

Caution

The fusing unit is hot. Take care not to burn
yourself when removing a paper misfeed.

(16) Right side cover

Open this cover to remove a misfeed.

☞

8. TROUBLESHOOTING "REMOVING MISFEEDS"
(page 8-2)

(17) Paper reversing section

This is used when 2-sided printing is performed. Open
this part to remove a paper misfeed.

☞

Maintenance & Safety Guide

(21)(20)(18) (23) (24)(19) (22) (25)

(18) Main charger cover

Open this cover to clean the main charger.

☞

Maintenance & Safety Guide

(19) Primary transfer belt unit

The images created on the drum cartridges are
combined into a single image and transferred to the
secondary transfer roller unit.

☞

Maintenance & Safety Guide

(20) Toner collection container

This collects excess toner that remains after printing.

☞

Maintenance & Safety Guide

(21) Toner collection container release lever

Turn this lever when you need to release the toner
collection container lock to replace the toner collection
container or clean the laser unit.

☞

Maintenance & Safety Guide

(22) Secondary taransfer roller unit

The image that was transferred from the primary transfer
belt unit is transferred to the paper.

☞

Maintenance & Safety Guide

(23) Paper tray right side cover

Open this to remove a paper misfeed in trays.

☞

8. TROUBLESHOOTING "REMOVING MISFEEDS"
(page 8-2)

(24) Right side cover release lever

To remove a paper misfeed, pull and hold this lever up to
open the right side cover.

☞

8. TROUBLESHOOTING "REMOVING MISFEEDS"
(page 8-2)

(25) Remove this cover to replace the ozone filter

1-4

Contents

BEFORE USING THE MACHINE

AUTOMATIC DOCUMENT FEEDER AND DOCUMENT
GLASS

(2)(1) (3) (4) (5) (6) (7)

(1) Paper feed roller

This roller rotates to automatically feed the original.

(2) Document feeding area cover

Open this cover to remove an original misfeed or clean
the paper feed roller.

☞

8. TROUBLESHOOTING "REMOVING MISFEEDS"
(page 8-2)

☞

Maintenance & Safety Guide

(3) Original guides

These help ensure that the original is scanned correctly.
Adjust the guides to the width of the original.

☞ PLACING THE ORIGINAL (page 1-36)

(4) Document feeder tray

Place originals in this tray. 1-sided originals must be
placed face up.

☞ PLACING THE ORIGINAL (page 1-36)

(5) Original exit tray

Originals are delivered to this tray after scanning.

(6) Scanning area

Originals placed in the document feeder tray are scanned
here.

☞

Maintenance & Safety Guide

(7) Document glass

Use this to scan a book or other thick original that cannot
be fed through the automatic document feeder.

☞ PLACING THE ORIGINAL ON THE DOCUMENT

GLASS (page 1-38)

1-5

Contents

SIDE AND BACK

BEFORE USING THE MACHINE

(1)
(2)
(3)
(4)

(5)

(1) USB connector (A type)

Supports USB 2.0 (Hi-Speed).
This is used to connect a USB device such as USB
memory to the machine.
This connector is not initially available for use. If you wish
to use the connector, contact your service assistance.

(2) LAN connector

Connect the LAN cable to this connector when the
machine is used on a network.
For the LAN cable, use a shielded type cable.

(3) USB connector (B type )

Supports USB 2.0 (Hi-Speed).
A computer can be connected to this connector to use
the machine as a printer.
For the USB cable, use a shielded cable.

(4) Service-only connector

Caution

This connector is for use only by service
technicians.
Connecting a cable to this connector may
cause the machine to malfunction. Do not
use this connector.

(5) Power plug

1-6

Contents

OPERATION PANEL

PRINT

IMAGE SEND

JOB STATUS

SYSTEM

SETTINGS

READY
DATA

LINE
DATA

HOME

BEFORE USING THE MACHINE

(5)(4) (6)(3)(2)(1)

LOGOUT

(8)(7)

(1) Touch panel

Messages and keys appear in the touch panel display.
Touch the displayed keys to perform a variety of
operations.
When a key is touched, a beep sounds and the selected
item is highlighted. This provides confirmation as you
perform an operation.

☞ TOUCH PANEL (page 1-9)

(2) [SYSTEM SETTINGS] key

Press this key to display the system settings menu
screen. The system settings are used to configure paper
tray settings, store addresses for transmission
operations, and adjust parameters to make the machine
easier to use.

(3) [JOB STATUS] key

Press this key to display the job status screen. The job
status screen is used to check information on jobs and to
cancel jobs.
For details, see the chapters for each of the functions in
this manual.

(4) PRINT mode indicators

• READY indicator
Print jobs can be received when this indicator is lit.

• DATA indicator
This blinks while print data is being received and lights
steadily while printing is taking place.

(5) Numeric keys

These are used to enter the number of copies, fax
numbers, and other numerical values. These keys are
also used to enter numeric value settings (except for the
system settings).

(6) [CLEAR] key ( )

Press this key to return the number of copies to "0".

(7) [HOME] key

Touch this key to display the home screen. Frequently
used settings can be registered in the home screen to
enable quick and easy operation of the machine.

☞ HOME SCREEN (page 1-22)

(8) IMAGE SEND mode indicators

• LINE indicator
This lights up during transmission or reception of a fax
or Internet fax. This also lights during transmission of
an image in scan mode.

• DATA indicator
This blinks when a received fax or Internet fax cannot
be printed because of a problem such as out of paper.
This lights up when there is a transmission job that has
not been sent.

1-7

Contents

PRINT

IMAGE SEND

JOB STATUS

SYSTEM

SETTINGS

READY
DATA

LINE
DATA

HOME

LOGOUT

BEFORE USING THE MACHINE

(9) (10)

(13) (15)(11) (12) (16) (17)

(14)

(9) [BLACK & WHITE START] key

Press this key to copy or scan an original in black and
white. This key is also used to send a fax in fax mode.

(10) [COLOR START] key

Press this key to copy or scan an original in color.
This key cannot be used for fax or Internet fax.

(11) [LOGOUT] key ( )

Press this key to log out after you have logged in and
used the machine. When using the fax function, this key
can also be pressed to send tone signals on a pulse dial
line.

☞ USER AUTHENTICATION (page 1-17)

(12) [#/P] key ( )

When using the copy function, press this key to use a job
program. When using the fax function, this key can be
used when dialing.

(13) [CLEAR ALL] key ( )

Press this key to return to the initial operation state.
Use this key when you wish to cancel all settings that
have been selected and start operation from the initial
state.

(14) [STOP] key ( )

Press this key to stop a copy job or scanning of an
original.

(15) [POWER SAVE] key ( ) / indicator

Use this key to put the machine into auto power shut-off
mode to save energy.
The [POWER SAVE] key ( ) blinks when the machine
is in auto power shut-off mode.

☞ [POWER SAVE] KEY (page 1-15)

(16) [POWER] key ( )

Use this key to turn the machine power on and off.

☞ TURNING THE POWER ON AND OFF (page 1-14)

(17) Main power indicator

This lights up when the machine's main power switch is
in the "on" position.

☞ TURNING THE POWER ON AND OFF (page 1-14)

1-8

Contents

BEFORE USING THE MACHINE

TOUCH PANEL

This section explains how to use the touch panel.

• To enter text, see "ENTERING TEXT" (page 1-46).

• For information on the screens and procedures for using the system settings, see "Common Operation Methods"
(page 7-4) in "7. SYSTEM SETTINGS".

Using the touch panel

Example 1

002 / 000

Beep
Tone

DOCUMENT
FILING

Waiting

Waiting

Waiting

1

1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

(3)

(1)

(2)

COPY

Job status screen.

Print Job

Job Queue Sets / Progress Status

Copy1 020 / 001 Copying

Copy2

Computer01 002 / 000

3

4

0312345678 001 / 000

IMAGE SEND

Scan to Fax Job

(1) Mode select keys

Use these keys to switch between copy, image send, and document filing modes.

(2) Settings for each function are easily selected and canceled by touching the keys on the screen with your finger.

When an item is selected, a beep will sound and the item will be highlighted to confirm the selection.

(3) Keys that are grayed out cannot be selected.

If you touch a key that cannot be selected, a double beep will sound.

Example 2

Example 3

(3) (4)(2)(1)

Side 2

1/2

OK

OKCancel

(0~1)
inch

Special Modes

Margin Shift

Up

Right Left

Down

Side 1

1/2

(0~1)
inch

(1) If the initial state of a key in a screen is highlighted,

the key is selected. To change the selection, touch
one of the other keys to highlight that key.

(2) The keys can be used to increase or

decrease a value. To make a value change quickly,

keep your finger on the key.
(3) Touch this key to cancel a setting.
(4) Touch the [OK] key to enter and save a setting.

(2)(1)

Special Modes

Margin Shift

Job

Build

Card Shot

Color

Adjustments

Erase

Transparency

Inserts

Stamp

File

Pamphlet Copy

2in1

Image Edit

Quick File

(1) Some items in the special modes screen are selected

by simply touching the key of the item.
To cancel a selected item, touch the highlighted key
once again so that it is no longer highlighted.

(2) When settings extend over multiple screens, touch

the key or the key to switch through the
screens.

1-9

Contents

OK

1

2

Example 4

BEFORE USING THE MACHINE

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Original

1.

2.

3.

4.

1

/

8 x11

2

1

/

5 x8

2
1

/

8 x14

2
1

/

8 x11

2

1

/

2

Paper Select

8½x11
Plain

Auto

Plain

1

/

8 x11

2

Special Modes

2-Sided Copy

Output

File

Quick File

When at least one special mode is selected, the

key appears in the base screen.

Example 5

Copy Ratio

50%

75%

80%

150%

100

Zoom

100%

%

200%

150%

175%

350%

OK

2

2

Function Review

Margin Shift

Erase Edge:1/2inch

Shift:Right
Front:1/2inch/Back:1/2inch

OK

1

1

The key can be touched to display a list of the
selected special modes.

Enter value via the 10-key.

100

(25-400)

Cancel

OK

Auto Image XY Zoom

Touch a numeric value display key to directly enter a

value with the numeric keys.

Press the numeric keys to enter any numeric value
and then touch the [OK] key.

The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.

System Settings (Administrator): Keys Touch Sound

This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned
off.

1-10

Contents

BEFORE USING THE MACHINE

STATUS DISPLAY

When the base screen of a mode appears, the right side of the touch panel shows the machine's status.
The information shown is explained below.

Example: Basic screen of copy mode

Copies in progress from tray 1.
Ready to scan for next copy job.

Color Mode

Full Color

1

/

Original

1.

2.

3.

4.

8 x11

2

1

/

5 x8

2
1

/

8 x14

2
1

/

8 x11

2

Exposure

Auto

Copy Ratio

100%

1
/
2

Paper Select

Auto
8½x11
Plain

Plain

8 x11

Interrupt

Special Modes

2-Sided Copy

Output

File

Quick File

Job Status

MFP Status

020/015

Copying

020/015

Waiting

020/015

Waiting

020/015

Waiting

(1)

Maintenance
Information

(2) (3)

Job Status

MFP Status

DC DC DC

DC DC DC

DC DC DC

(1) Display selection key

The status display can be switched between "Job Status"
and "MFP Status".
If the job status screen is displayed, the status display
automatically changes to "MFP Status".

(2) "Job Status" display

This shows the first 4 print jobs in the print queue (the job
in progress and jobs waiting to be printed). The type of
job, the set number of copies, the number of copies
completed, and the job status appear.
Jobs cannot be manipulated in this screen. Jobs can only
be manipulated in the job status screen.
For details, see the chapters for each of the functions in
this manual.

(3) "MFP Status" display

This shows machine system information.
"Maintenance Information"
This shows machine maintenance information by means
of codes.

1-11

Contents

SYSTEM BAR

The system bar appears at the bottom of the touch panel.
The items that appear in the system bar are explained below.

Color Mode

Full Color

1

/

Original

1.

8 x11

2.

5 x8

3.

8 x14

4.

8 x11

2

1

1

/

/

2

2
1

/

2
1

/

2

Paper Select

Auto
8½x11
Plain

Exposure

Auto

Copy Ratio

100%

Tray1

Plain

1

/

8 x11

2

Special Modes

2-Sided Copy

Output

File

Quick File

BEFORE USING THE MACHINE

MFP Status

020/015

Copying

020/015

Waiting

020/015

Waiting

020/015

Waiting

(1) (2)

(1) Job status display

The jobs in progress or reserved are indicated by icons.
The icons are as follows.

Print job Copy job

Scan to E-mail

Scan to FTP job

job

Scan to
Network Folder

Scan to
Desktop job

job

Fax
transmission

Fax reception
job

job

PC-Fax
transmission
job

Internet fax
transmission
job
(Including
Direct SMTP)

Internet Fax
reception job
(Including

PC-I-Fax
transmission
job

Direct SMTP)

Broadcast job*
Inbound routing

Scan to HDD
file print job

job

Metadata send
job

(3)

When a base screen other than that of image send mode
appears, the number of the tray being used to feed paper
appears during paper feeding. The color appearing in the
job status display depends on the job status as indicated
in the table below.
The job status display can be touched to show the job
status screen.

Job status
display

Green

Yellow

Red

Machine Configuration

A print, scan or other job is being
executed normally.

The machine is warming up or on
standby, or a job is being canceled.

A paper misfeed or other error
condition has occurred.

Gray The machine has no jobs.

(2) Icon display

This icon appears when data is being sent or
received.

This icon appears when fax, scan, or
Internet fax data is stored in the machine's
memory. When data to be transmitted is
stored, appears. When received data is
stored, appears. When both data to be
transmitted and received data are stored,

appears.

* This appears in a multi-mode broadcast job.

This icon appears when a USB memory or
other USB device is connected to the
machine.

1-12

Contents

This icon appears when the data security kit
is being used.

The icon appears when the machine is
communicating with an external application.

(3) Brightness adjustment key

Touch this key to adjust the brightness of the touch
panel.
When touched, the following screen appears next to the
key.

Touch the [+] key or the [-] key to adjust the brightness.
When finished, touch the brightness adjustment key
again to close the screen.

BEFORE USING THE MACHINE

1-13

Contents

BEFORE USING THE MACHINE

TURNING THE POWER ON AND OFF

The machine has two power switches. One is the main power switch on the left side of the machine, and the other is the
[POWER] key ( ) on the upper right side of the operation panel.

Main power switch

When the main power switch is switched on, the main
power indicator on the operation panel lights up.

"On" position

"Off" position

Turning on the power

(1) Switch the main power switch to the "on"

position.

(2) Press the [POWER] key ( ) to turn on the

power.

[POWER] key

Main power indicator

[POWER] key

Turning off the power

(1) Press the [POWER] key ( ) to turn off the

power.

(2) Switch the main power switch to the "off"

position.

• When turning off the power, be sure to press the [POWER] key ( ) on the operation panel, then wait 20 seconds and
switch off the main power switch. In the event that the main power is suddenly interrupted due to a power failure or other
reason, turn the machine power back on and then turn it off in the correct order. If the machine is left for a long time with
the main power having been turned off prior to the [POWER] key ( ), abnormal noises, degraded image quality, and
other problems may result.

• Before switching off the main power switch, make sure that the DATA indicator for printing and the DATA and LINE
indicators for image send are not lit or blinking on the operation panel.
Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking
may damage the hard drive and cause data to be lost.

• Switch off both the [POWER] key ( ) and the main power switch and unplug the power cord if you suspect a machine
failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

When using the fax or Internet fax function, always keep the main power switch in the "on" position.

Restarting the machine

In order for some settings to take effect, the machine must be restarted.
If a message in the touch panel prompts you to restart the machine, press the [POWER] key ( ) to turn off the power
and then press the key again to turn the power back on.

In some states of the machine, pressing the [POWER] key ( ) to restart will not make the settings take effect. In this case,
use the main power switch to switch the power off and then on.

1-14

Contents

BEFORE USING THE MACHINE

ENERGY SAVE FUNCTIONS

This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve
natural resources and reduce environmental pollution.

Preheat Mode (Low power mode)

Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the
machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings
(administrator).
The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on
the operation panel, or an original is placed.

Auto power shut-off mode (Sleep mode)

Auto power shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the
standby state for the interval of time set in "Auto Power Shut-Off Timer" in the system settings (administrator). This
mode provides the lowest level of power consumption. Considerably more power is saved than in preheat mode,
however, the wakeup time is longer. This mode can be disabled in the system settings (administrator).
The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking
[POWER SAVE] key

() is pressed.

[POWER SAVE] KEY

Press the [POWER SAVE] key () to put the machine in auto power shut-off mode or wake it up from auto power
shut-off mode. The [POWER SAVE] key
shut-off mode.

When the [POWER SAVE]
key ( ) indicator is off in the
standby state

When the [POWER SAVE]
key ( ) indicator is blinking

() has an indicator that indicates whether or not the machine is in auto power

The machine is ready to be used.
If the [POWER SAVE] key ( ) is pressed when the indicator is off, the indicator will blink
and the machine will enter auto power shut-off mode after a brief interval.

The machine is in auto power shut-off mode.
If the [POWER SAVE] key ( ) is pressed when the indicator is blinking, the indicator will
turn off and the machine will return to the ready state after a brief interval.

[POWER SAVE]
key / indicator

1-15

Contents

BEFORE USING THE MACHINE

USEFUL INFORMATION ABOUT THE MACHINE

This page explains where to find information on supplies that will require replacement as you continue using the
machine, and what to do if an error occurs.

INFORMATION ON SUPPLY ITEMS

Names of supply items and model name list

As the machine is used, it will become necessary to replace the toner cartridge, developer cartridge, and other supplies.
Each supply item has a model name.

☞ "REPLACING SUPPLIES AND MAINTENANCE" in Maintenance & Safety Guide

When to replace supplies

When it is time to replace a supply item, a message will appear in the display.
You can also check supply replacement times in the Web page.

☞ "REPLACING SUPPLIES AND MAINTENANCE" in Maintenance &

Safety Guide

Supply replacement procedures

Replacement procedures and points requiring caution vary by supply item.
When replacing an item, be sure to carefully follow the procedure for that item
and note all precautions.

Change the supplies.

Toner Cartridge
Developer Cartridge
Drum Cartridge
Primary Transfer Belt Unit
Secondary Transfer Roller Unit
Toner Collection Container

The supplies will be needed soon.

Toner Cartridge
Developer Cartridge
Drum Cartridge
Fusing Unit

☞ "REPLACING SUPPLIES AND MAINTENANCE" in Maintenance &

Safety Guide

WHEN AN ERROR CODE APPEARS

How to clear an error code

If a problem occurs in the machine, an error code may appear in the
display. The action to be taken varies depending on the code that
appears.

☞ "TROUBLESHOOTING" in Maintenance & Safety Guide

How to print the machine information list

Basic machine information can be printed. This information can be used to help solve machine problems.

☞ "TROUBLESHOOTING" in Maintenance & Safety Guide

Error code

Code:xx-xx.
Please refer to operation manual.

OK

How to print an image quality check chart

The machine's image quality check chart can be printed. Testing using this chart can help identify the cause of a
machine problem.

☞ "TROUBLESHOOTING" in Maintenance & Safety Guide

OTHER INFORMATION

How to execute fusing cleaning mode

When the fusing unit becomes dirty, dirt will appear at fixed intervals on the output. Fusing cleaning mode can be used
to clean the fusing unit.

☞ "TROUBLESHOOTING" in Maintenance & Safety Guide

Update of firmware

The firmware (the program that is embedded in the machine) can be updated from the Web page in the machine.

☞ "UPDATE OF FIRMWARE" (page 1-27)

1-16

Contents

BEFORE USING THE MACHINE

USER AUTHENTICATION

User authentication restricts the use of the machine to users that have been registered. The functions that each user is
allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace.
When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
There are different types of user authentication, and each type has a different login method.
For more information, see the explanations of the login methods.

☞ AUTHENTICATION BY USER NUMBER (see below)
☞ AUTHENTICATION BY LOGIN NAME / PASSWORD (page 1-19)

AUTHENTICATION BY USER NUMBER

The following procedure is used to log in using a user number received from the administrator of the machine.

1

User Authentication

When controlled by user number

Enter your user number (5 to 8 digits)
with the numeric keys.

Each entered digit will be displayed as " ".

OK

Admin Login

1-17

Contents

BEFORE USING THE MACHINE

2

User Authentication

When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user
number is entered.)

OK

Admin Login

Touch the [OK] key.

After the entered user number is authenticated, the user count
screen will appear briefly.

status: used/remaining pages

Usage
Black-white : 87,654,321/12,345,678
Full color : 87,654,321/12,345,678
2-color : 87,654,321/12,345,678
Single color: 87,654,321/12,345,678

When page limits have been set in "Pages Limit Group List" in
the system settings (administrator), the number of pages
remaining will appear. (The remaining number of pages that the
user can use in each mode (copy, scan, etc.) appears.) The
amount of time that this screen appears can be changed using
"Message Time Setting" in the system settings (administrator).

When you have finished using the
machine and are ready to log out, press
the [LOGOUT] key ( ).

LOGOUT

3

• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax
mode, as the key is used for fax number entry.

• If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto
Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take
place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on
the machine and then log out.

If an incorrect user number is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if
an incorrect user number is entered 3 times in a row.
Verify the user number that you should use with the administrator of the machine.

The administrator can clear the locked state.
This is done from [User Control] and then [Default Settings] in the Web page menu.

1-18

Contents

BEFORE USING THE MACHINE

AUTHENTICATION BY LOGIN NAME / PASSWORD

The following procedure is used to log in using a login name and password received from the administrator of the
machine or the administrator of the LDAP server.

1

User Authentication

Login Name

User Name

Password

Auth to:

Login Locally

User Authentication

Login Name

User Name

Password

Auth to:

Login Locally

OK

When controlled by login name and password

(Different items will appear in the screen when LDAP authentication is used.)

OK

Touch the [Login Name] key or the
key.

If the [Login Name] key is touched, a screen for selecting the
user name appears. Go to the next step.
If the key is touched, an area for entering a "Registration
No." appears [---].
Use the numeric keys to enter your registration number that
has been stored in "User List" in the system settings
(administrator). After entering the registration number, go to
step 3.

2

(A)

Device Account Mode User Selection

12 186

Admin Login

Direct Entry

ABC

User

User 0001

User 0003

User 0005

User 0007

User 0009

All

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

(B) (C)

Back

User 0002

User 0004

User 0006

User 0008

User 0010

User 0012User 0011

Select the user name.

(A) [Direct Entry] key

Use this key if you have not been stored in "User List" in

1

2

the system settings (administrator) and are only using
LDAP authentication.
A text entry screen will appear. Enter your login name.

(B) User selection keys

Touch your user name that has been stored in "User List"
in the system settings (administrator).

(C) [Back] key

Touch this key to return to the login screen.

(D) Index tabs

(D)

All users appear on the [All] tab. Users are grouped on the
other tabs according to the search characters entered
when each user was stored.

LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area
network).

1-19

Contents

BEFORE USING THE MACHINE

3

User Authentication

OK

Touch the [Password] key.

A text entry screen for entering the password will appear.

Login Name

User Name

Password

Auth to:

User 0001

Login Locally

Enter your password that is stored in "User List" in the system
settings (administrator).

If you are logging in to an LDAP server, enter the password that
is stored with your LDAP server login name.
Each entered character will be displayed as " ". When you
have finished entering the password, touch the [OK] key.
When authentication is by LDAP server and you have different
passwords stored in "User List" in the system settings
(administrator) and in the LDAP server, use the password
stored in the LDAP server.

• When an LDAP server has been stored, [Auth to:] can be changed.

• If you are logging in using a user selection key...
The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the
authentication server when you select your login name. Go to step 4.

• When logging in using the [Direct Entry] key...
Touch the [Auth to:] key.

User Authentication

OK

Login Name

User Name

Password

Auth to:

Direct Entry

Login Locally

Select the LDAP server and touch the [OK] key.

Authenticate to:

OK

Login Locally

Server 1

Server 2

Server 3

Server 4

Server 5

Server 6

Server 7

1-20

Contents

BEFORE USING THE MACHINE

User Authentication

Login Name

User Name

Password

Auth to:

User 0001

Login Locally

4

(Different items will appear in the screen when LDAP
authentication is used.)

LOGOUT

OK

Touch the [OK] key.

After the entered login name and password are authenticated,
the user count screen will appear briefly.

status: used/remaining pages

Usage
Black-white : 87,654,321/12,345,678
Full color : 87,654,321/12,345,678
2-color : 87,654,321/12,345,678
Single color: 87,654,321/12,345,678

When page limits have been set in "Pages Limit Group List" in
the system settings (administrator), the number of pages
remaining will appear. (The remaining number of pages that the
user can use in each mode (copy, scan, etc.) appears.) The
amount of time that this screen appears can be changed using
"Message Time Setting" in the system settings (administrator).

When you have finished using the
machine and are ready to log out, press
the [LOGOUT] key ( ).

5

• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax
mode, as the key is used for fax number entry.

• If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto
Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take
place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on
the machine and then log out.

If an incorrect login name or password is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if
an incorrect login name or password is entered 3 times in a row.
Verify the login name and password that you should use with the administrator of the machine.

• The administrator can clear the locked state.
This is done from [User Control] and then [Default Settings] in the Web page menu.

• When LDAP authentication is used, the [E-mail Address] key may appear, depending on the authentication method. If the
[E-mail Address] key appears in step 3, touch the key.
A text entry screen will appear. Enter your e-mail address.

User Authentication

Login Name

User Name

E-mail Address

Password

Auth to:

User 0002

Server 2

OK

System Settings (Administrator): User List

This is used to store names of users of the machine. Detailed information such as the login name, user number, and password are
also stored. Ask the administrator of the machine for the information that you need to use the machine.

1-21

Contents

BEFORE USING THE MACHINE

HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode selection
keys appear in the home screen. These keys can be touched to open the base screen of each mode.
The [My Menu] key can be touched to display shortcuts to functions stored in "My Menu".

1st screen 2nd screen

(2) (1) (2)

DOCUMENT
FILING

Address Control

Paper Tray Settings

04/04/2010 11:40

COPY

IMAGE SEND

DOCUMENT

FILING

(1) [My Menu] key

Touch this to move to the second home screen.

(2) Mode select keys

Use these keys to switch between copy, image send,
document filing, and Sharp OSA modes.

(3) Title

My Menu

COPY

Home Screen

(3)

IMAGE SEND

Total Count

Document Filing
Control

(4) (5)

(4) Shortcut key

A registered function appears as a shortcut key.
The key can be touched to select the registered function.

(5) User name

This shows the name of the logged in user.
The user name appears when user authentication is
enabled on the machine.

This shows the title of the home screen.

Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that
function appears. Register frequently used functions in the home screen to quickly and conveniently access those
functions. When user authentication is used, the home screen of "Favorite Operation Group" can be displayed.
Register keys that you wish to show in the home screen in the Web pages.

• System Settings (Administrator): Home Screen Settings
Registration is performed in [System Settings] - [Operation Settings] - [Home Screen Settings] in the Web page menu.

• System Settings (Administrator): Home Screen List
When user authentication is enabled, a home screen can be set for each "Favorite Operation Group List".
Registration is performed in "Home Screen List" in [User Control] in the Web page menu.

1-22

Contents

BEFORE USING THE MACHINE

REMOTE OPERATION OF THE MACHINE

The remote operation function allows you to operate the machine from your computer.
When this function is added, the same screen as the operation panel screen appears on your computer. This allows you
to operate the machine from your computer in the same way as if you were standing in front of the machine.

Your computer

Operation panel

Operate the
machine using
your computer
screen.

The remote operation function can only be used on one computer at a time.

Network

The machine

How to use the remote operation function

Before using this function, set "Operational Authority" to "Allowed" in "Remote Software Operation" of "Remote
Operation Settings" in the system settings (administrator).

☞ 7. SYSTEM SETTINGS "Remote Operation Settings" (page 7-60)

To use the remote operation function, the machine must be connected to a network and a VNC application must be
installed on your computer (recommended VNC software: RealVNC).
The procedure for using this function is as follows:

Example: RealVNC

Connect from the computer to the
machine.

(1) Start the VNC viewer

1

(2)(3)

(2) Enter the IP address of the machine in the

"Server" entry box.

(3) Click the [OK] button.

Follow the prompts on the operation panel of the machine to permit the
connection.

2

When the machine is connected to the remote software, appears on the system bar of the machine's touch panel.
If you wish to disconnect, exit the remote software or touch .

Use the operation panel in the same way as you would on the machine. Note that a key cannot be held down to continuously
change a value being entered. For detailed procedures, see the chapters for each of the functions in this manual.

System Settings (Administrator): Remote Operation Settings

Set the operation authority for the remote operation function.
These settings can also be configured in the Web pages. Click "System Settings", "Operation Setting" and then "Remote
Operation Settings" in the Web page menu.

1-23

Contents

BEFORE USING THE MACHINE

ITEMS RECORDED IN THE JOB LOG

The machine records the jobs that are performed in the job log.
The main information that is recorded in the job log is described below.

• To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed,
regardless of what peripheral devices are installed or the objective of the recording. For this reason, items may appear in
the log for functions that are not available on the machine.

• In some cases, job information may not be correctly recorded, such as when a power failure occurs during a job.

No. Item name Description

1 Main items Job ID The job ID is recorded.

Job IDs appear in the log as consecutive numbers up to a maximum
of 999999, after which the count resets to 1.

2 Job Mode

3 Computer Name

4 User Name The user name when the user authentication function is used.

5 Login Name The login name when the user authentication function is used.

6 Starting Date & Time The date and time the job was started.

7 Completing Date &

Time

8 Black & White Total

Count

9

10

11

12

Full Color Total Count

2-Color Total Count

Single Color Total
Count

Count according to size

The job mode, such as copy or print.

The name of the computer that sent a print job.*

The date and time the job was completed.

For a print job, the total count is recorded.
For a send job, the number of transmitted black & white pages is
recorded.
number of pages is recorded.
For a scan to HDD job, the number of stored black & white pages is
recorded.

For a print job, the total count is recorded.
For a send job, the total number of transmitted full color pages is
recorded. When a broadcast transmission is summarized, the total
number of pages is recorded.
For a scan to HDD job, the number of stored full color pages is
recorded.

For a print job, the total count is recorded.

Indicates the total single color count.

Counts by original/paper size in color mode and black & white mode.

When a broadcast transmission is summarized, the total

13

14 Invalid Paper

15 Invalid Paper

Number of sheets
according to size

Count(Black & White)

Count(Color)

Indicates the sheet count by paper type.

Indicates the black & white invalid sheet count.

Indicates the color invalid sheet count.

1-24

Contents

BEFORE USING THE MACHINE

No. Item name Description

16 Main items Number of Reserved

Sets

17 Number of Completed

Sets

18 Number of Reserved

Pages

19 Number of Completed

Pages

20 Result The result of a job.

21 Error Cause

22

23 Staple The status of stapling.

24

25 Punch Count The punch count. Always "0" when the machine is used.

26 Fold The status of folding. Always "No Fold" when the machine is used.

27 Fold Count The fold count. Always "0" when the machine is used.

28 Printer Tone The tone used for a print job.

29 Image Send Related

30 Sender Name Sender name of an image send job.

31 Sender Address Sender address of an image send job.

Print Job Related Item

Item

Output The output mode of a printed job.

Staple Count

Direct Address Address of an image send job.

Number of specified sets or reserved destinations.

Number of completed sets or number of destinations to which
transmission was successfully completed.

Number of reserved original pages of a copy, print, scan job, or other
job.

Number of completed pages of a set.

When an error occurs during a job, the cause of the error.

The staple count.

32 Transmission Type Transmission type of an image send job.

33 Administrative Serial

Number

34 Broadcast number Broadcast number of an image send job.

35 Entry Order Reservation order for broadcast transmission of an image send job.

36 File Type File format of an image send job.

37 Compression

Mode/Compression
Ratio

38 Communication Time Indicates the communication time of image send jobs.

39 Fax No. Indicates the stored sender's number.

40 Document Filing

41 Storing Mode Document filing storing mode.

42 File Name File name of a file stored by document filing or retention print.*

43 Data Size [KB] File size.

44 Common Functionality Color Setting Color mode selected by user.

45 Special Modes Special modes selected when the job was executed.

46 File Name 2 Records the file names of print jobs.*

Related Item

Document Filing Status of document filing.

Administrative serial number of an image send job.

For a serial polling job, this is used to correlate communication with
printing.

Compression mode and compression ratio of the file of an image
send job.

1-25

Contents

BEFORE USING THE MACHINE

No. Item name Description

47 Detailed Items Original Size Size of scanned original.

For a document filing print job, the paper size of the file.

48 Original Type Original type (text, printed photo, etc.) set in the exposure settings

screen.

49 Paper Size For a print job, the paper size.

For a send job, the transmitted paper size.
For a Scan to HDD job, the paper size of the stored file.

50 Paper Type The paper type used for printing.

51 Paper Property:

Disable Duplex

Indicates that duplex was disabled in "Paper Type".

52 Paper Property: Fixed

Paper Side

53 Paper Property:

Disable Staple

54 Paper Property:

Disable Punch

55 Duplex Setup Indicates the duplex setting.

56 Resolution Indicates the scanning resolution.

57 Machine Item Model Name Indicates the model name of the machine.

58 Unit Serial Number Indicates the serial number of the machine.

59 Name Indicates the name of the machine that is set in the Web pages.

60 Machine Location Indicates the installation location of the machine that is set in the Web

*In some environments this is not recorded.

Indicates that fixed side was specified in "Paper Type".

Indicates that stapling was disabled in "Paper Type".

Indicates that punching was disabled in "Paper Type".

pages.

1-26

Contents

BEFORE USING THE MACHINE

UPDATE OF FIRMWARE

The program (firmware) embedded in the machine can be updated from the Web page.
To update the firmware, follow the steps below.

• The customer is responsible for updating the firmware.

• Never turn off the power of the machine while the firmware is being updated.

• While the firmware is being updated, do not attempt to operate the machine from the operation panel, or from a computer
by remote operation using the Web page or other means.

• Once the firmware is updated, it will not be possible to restore the system to the state prior to the update.

Select [Update of Firmware] in the Web page menu.

1

A confirmation prompt will appear. Select [OK] to execute the update.

2

A form will appear to let you specify the file to be used for the firmware update.

Specify the file to be used and select [Execute].

3

The current version of the firmware and the version of the update file will appear.

Check the version of the firmware and click [OK].

4

The update will begin.

When the update is finished, you will be prompted to restart the machine. Select

5

[Reboot].

1-27

Contents

BEFORE USING THE MACHINE

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER

This section provides information that you should know before loading paper in the paper trays.
Be sure to read this section before loading paper.

NAMES AND LOCATIONS OF TRAYS

The names of the trays are as follows.

Bypass tray

Tray 1

Tray 2

Tray 3
Tray 4

USEABLE PAPER

Various types of paper are sold. This section explains what plain paper and what special media can be used with the
machine. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see
the specifications in the Maintenance & Safety Guide and "Paper Tray Settings" (page 7-13) in "7. SYSTEM
SETTINGS".

Plain paper, special media

Plain paper that can be used

• SHARP standard plain paper (21 lbs. (80 g/m2)). For paper specifications, see the specifications in the Maintenance &
Safety Guide.

• Plain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m
Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper.

2

to 105 g/m2))

* The "lbs." (g/m

2

) units used in these explanations indicate the weight of the paper.

1-28

Contents

BEFORE USING THE MACHINE

Types of paper that can be used in each tray

The following types of paper can be loaded in each tray.
"

–" in the table indicates "cannot be used".

Tray 1/Tray 2/Tray 3/Tray 4 Bypass tray

Plain paper Permitted Permitted

Pre-printed Permitted Permitted

Recycle Paper Permitted Permitted

Letter head Permitted Permitted

Pre-punched Permitted Permitted

Color Permitted Permitted

Heavy paper*

Labels – Permitted

Glossy paper*

Transparency film – Permitted

1

2

– Permitted

– Permitted

Envelopes – Permitted

Thin paper*

*1 "Heavy paper" is heavy paper up to 110 lbs. index (209g/m2).
*2 Printer drivers that allow the use of glossy paper are PCL6, PCL5-c, and PS printer drivers in a Windows environment.
*3 Thin paper from 15 lbs. to 16 lbs. (55 g/m2 to 59 g/m2) can be used.

3

– Permitted

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.
The loading orientation of punched paper, letterhead paper, and pre-printed paper differs from that of other paper.
For details, see "Example: Placement orientations of punched paper, letter head paper, and pre-printed paper" (page
1-30).

Trays 1 to 4

Load the paper with the print side face up.
However, if the paper type is "Pre-Punched", "Letter Head" or "Pre-Printed", load the paper with the print side face
down*.

Bypass tray

Load the paper with the print side face down.
However, if the paper type is "Pre-Punched", "Letter Head" or "Pre-Printed", load the paper with the print side face up*.
* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face up in

trays 1 to 4; face down in the bypass tray).

1-29

Contents

BEFORE USING THE MACHINE

Example: Placement orientations of punched paper, letter head paper, and pre-printed paper

This explanation assumes that "Disabling of Duplex" is not enabled in the system settings (administrator).

Document feeder tray Original glass

Tray 1 to 4

Bypass tray

A

Pre-punched

(Left binding)

Load the paper print side down
with the punch holes to the front
and the top edge to the right.

A

Load the paper print side up with
the punch holes to the front and
the top edge to the left.

A

A

Letter head Pre-printed

ABC

Load the paper print side down
with the letter head (top edge) to
the right.

ABC

Load the paper print side up with
the letter head (top edge) to the
left.

ABC

A

ABC

A

-1-

A

-1-

Load the paper print side
(pre-printed side) down with the
top edge to the right.

-1-

Load the paper print side
(pre-printed side) up with the top
edge to the left.

A

A

-1-

Paper that cannot be used

• Special media for inkjet printers
(fine paper, glossy paper, glossy film, etc.)

• Carbon paper or thermal paper

• Pasted paper

• Paper with clips

• Paper with fold marks

• Torn paper

• Oil-feed transparency film

Non-recommended paper

• Iron-on transfer paper

• Japanese paper

• The use of non-recommended or prohibited paper may result in skewed feeding, misfeeds, poor toner fusing (the toner
does not adhere to the paper well and can be rubbed off), or machine failure.

• The use of non-recommended paper may result in misfeeds or poor image quality. Before using non-recommended paper,
check if printing can be performed properly.

• Thin paper less than 15 lbs. (55 g/m

• Paper that is 110 lbs. index (210 g/m

• Irregularly shaped paper

• Stapled paper

• Damp paper

• Curled paper

•

Paper on which either the print side or the reverse side has
been printed on by another printer or multifunction device.

• Paper with a wave-like pattern due to moisture
absorption

• Perforated paper

2

)

2

) or heavier

1-30

Contents

BEFORE USING THE MACHINE

TRAY SETTINGS FOR TRAYS 1 TO 4

LOADING PAPER AND CHANGING THE PAPER SIZE

A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to size 8-1/2" x 14" (A5 to A4) can be loaded in trays 1 and 2.
A maximum of 500 sheets of paper from size 7-1/4" x 10-1/2" to size 8-1/2" x 14" (B5 to A4) can be loaded in trays 3 and 4.

Pull out the paper tray.

Gently pull the tray out until it stops.
To load paper, go to step 3. To load a different size of paper, go
to the next step.

1

Do not pull hard on the tray. This may cause failure.

2

Adjust the guide plates A and B by
squeezing their lock levers and sliding

A

them to match the vertical and
horizontal dimensions of the paper to be
loaded.

B

• Be sure to place the guide to match the size of the paper. If the guide is not placed correctly, paper skewing or
misfeeds may occur.

• The loaded paper should not go higher than these protrusions.

The guide plates A and B are slidable. Slide each guide plate
while squeezing its lock lever.

3

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned,
multiple sheets may feed at once and cause a misfeed.

When handling paper, take care not to cut yourself on the edges of the paper.

1-31

Contents

4

BEFORE USING THE MACHINE

Insert the paper into the tray.

Load the paper with the print side face up. The stack must not
be higher than the indicator line (maximum of 500 sheets).

Indicator
line

• If paper is loaded higher than the line, paper misfeeds may occur.

• When pushing in a tray, take care that your fingers do not become pinched in the tray.

Gently push the paper tray into the
machine.

Push the tray firmly all the way into the machine.

5

When pulling out a tray after paper is loaded, do not pull hard. The tray may be damaged, the machine may topple,
and injury may result.

If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings"
in the system settings. If these settings are not configured correctly, automatic paper selection will not operate
correctly and printing may take place on the wrong size or type of paper, or a misfeed may occur.

Caution

If children are present, ensure that the children do not sit or play on a tray that has been pulled out.
Sitting on a tray may damage the tray and cause the machine to topple, resulting in injury.

Do not place heavy objects on the tray or press down on the tray.

System Settings: Paper Tray Settings (page 7-13)

Change these settings when you change the size or type of paper loaded in a tray.

1-32

Contents

BEFORE USING THE MACHINE

LOADING PAPER IN THE BYPASS TRAY

The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 100 sheets
of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays.

Open the bypass tray.

When loading paper larger than 8-1/2" x 11" or A4, be sure to

1

pull the bypass tray extension all the way out. If the bypass tray
extension is not pulled all the way out, the size of the loaded
paper will not be correctly displayed.

2

3

Do not place heavy objects on the bypass tray or press down on the tray. The bypass tray may be damaged, the
machine may topple, and injury may result.

Set the bypass tray guides to the width
of the paper.

Insert the paper along the bypass tray
guides all the way into the bypass tray
until it stops.

Load the paper with the print side face down.

• Do not force the paper in.

• If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the
width of the paper. If the bypass guides are set too wide, the paper may skew or be creased.

Caution

If children are present, ensure that the children do not sit or play on a bypass tray that has been
pulled out. Sitting on a tray may damage the tray and cause the machine to topple, resulting in
injury.

1-33

Contents

BEFORE USING THE MACHINE

IMPORTANT POINTS WHEN USING THE BYPASS TRAY

• When using plain paper other than SHARP standard paper or special media other than SHARP-recommended
transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet
at a time. Loading more than one sheet at a time will cause misfeeds.

• Before loading paper, straighten any curling in the paper. If curled paper is not straightened, a misfeed may occur.

• When adding paper, remove any paper remaining in the bypass tray, combine it with the paper to be added, and
reload as a single stack. If paper is added without removing the remaining paper, a misfeed may result.

Inserting paper

Place paper in the horizontal orientation.

Inserting transparency film

• Use SHARP-recommended transparency film. When using
transparency film, place the film on the bypass tray with the rounded
corner at the left front. This ensures that the print side faces in the
correct direction.

• Do not touch the print side of transparency film.

• When loading multiple sheets of transparency film in the bypass tray,
be sure to fan the sheets several times before loading.

• When printing on transparency film, be sure to remove each sheet as it
exits the machine. Allowing sheets to stack in the output tray may
result in curling.

1-34

Contents

BEFORE USING THE MACHINE

Loading envelopes

When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below.
Only the front side of envelopes can be printed on. Be sure to place the front side face down.
When loading envelopes, load one envelope at a time.

• Do not print on both sides of an envelope. This may result in misfeeds or poor print quality.

• Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.

Important points when using envelopes

Envelopes that cannot be used

Do not use the following envelopes. Envelopes misfeed, and smudges may result.

• Envelopes with metal clasps, plastic hooks, or ribbon hooks

• Envelopes closed with string

• Envelopes with windows or backing

• Envelopes with an uneven front surface due to embossing

• Double-layer envelopes

• Envelopes with an adhesive for sealing

• Hand-made envelopes

• Envelopes with air inside

• Envelopes with creases, fold marks, torn or damaged envelopes

• Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result.

Can be used

Cannot be
used

Print quality on envelopes

• Print quality is not guaranteed in the area 13/32" (10 mm) around the edges of the envelope.

• Print quality is not guaranteed on parts of envelopes where there is a large step-like change of thickness, such as on
four-layer parts or parts less than three layers.

• Print quality is not guaranteed on envelopes with an adhesive for sealing.

1-35

Contents

BEFORE USING THE MACHINE

ORIGINALS

This section explains how to place originals in the automatic document feeder and on the document glass.

PLACING THE ORIGINAL

PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT
FEEDER

This section explains how to place originals in the automatic document feeder.

Allowed original sizes

Minimum original size Maximum original size

Standard sizes

5-1/2" (height) x 8-1/2" (width)
A5: 148 mm (height) x 210 mm (width)

Non-standard sizes

(Minimum size that can be specified manually)
1-sided scanning: 4" (height) x 3-1/2" (width)

(100 mm (height) x 89 mm (width))

2-sided scanning: 4" (height) x 5-33/64" (width)

(100 mm (height) x 140mm (width))

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

Standard sizes

8-1/2" (height) x 14" (width)
A4: 210 mm (height) x 297 mm (width)

Non-standard sizes

(Maximum size that can be specified manually)
Copy mode: 8-1/2" (height) x 14" (width)

216 mm (height) x 356 mm (width)

Image send mode: 8-1/2" (height) x 19-5/8" (width)

216 mm (height) x 500 mm (width)

☞ 2. COPIER "SPECIFYING THE ORIGINAL SIZE" (page 2-29)
☞ 4. FACSIMILE "IMAGE SETTINGS" (page 4-43)
☞ 5. SCANNER / INTERNET FAX "IMAGE SETTINGS" (page 5-49)

Allowed original weights

1-sided scanning 9 lbs. to 32 lbs. (35 g/m2 to 128 g/m2)

2-sided scanning 13 lbs. to 28 lbs. (50 g/m2 to 105 g/m2)

To scan originals from 9 lbs. to 14 lbs. (35 g/m
without using "Slow Scan Mode" may result in original misfeeds.
When "Slow Scan Mode" is selected, automatic 2-sided scanning is not possible.

2

to 49 g/m2), use "Slow Scan Mode" in the special modes. Scanning

Originals that cannot be fed through the automatic document feeder

Do not use the following originals. Original misfeeds, and smudges may result.

• Transparency film

• Tracing paper

• Carbon paper

• Thermal paper or originals printed with thermal transfer ink ribbon

• Originals to be fed through the feeder should not be damaged, crumpled, folded, loosely pasted together, or have
cut-out holes

• Originals with multiple punched holes other than two-hole or three-hole punched paper

• Originals that have been scanned multiple times in the automatic document feeder and have become creased or
folded.

• Originals that have absorbed moisture and become soft.

1-36

Contents

1

2

BEFORE USING THE MACHINE

Make sure an original does not remain
on the document glass.

Open the automatic document feeder, make sure that an
original is not on the document glass, and then gently close the
automatic document feeder.

When closing the automatic document feeder, take care that your fingers do not become pinched.

Adjust the original guides to the size of
the originals.

Place the originals.

Indicator
line

3

• Do not insert your hand into the document insertion opening in the automatic document feeder.

• If originals are placed higher than the line, misfeeds may occur.

• Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips.

• If originals have damp spots due to correction fluid, ink or pasteup glue, wait until the originals are dry before making
copies. Otherwise the interior of the document feeder or the document glass may be soiled.

• When using originals with two or three holes, place them so that
the punched edge is at a position away from the feed slot of the
document feeder tray.

Make sure the edges of the originals are even.
Insert the originals face up all the way into the document feeder
tray.
Insert a number of originals that does not exceed the indicator
line on the document feeder tray.
Up to 50 sheets can be inserted.
Be sure to remove originals that have been finished scanning
from the original exit tray.

Feed slot

Hole
positions

1-37

Contents

BEFORE USING THE MACHINE

PLACING THE ORIGINAL ON THE DOCUMENT GLASS

This section explains how to place the original on the document glass.

Allowed original sizes

Maximum original size

Standard sizes

8-1/2" (height) x 11" (width)
A4: 210 mm (height) x 297 mm (width)

Non-standard sizes

8-1/2" (height) x 11-11/16" (width)
216 mm (height) x 297 mm (width)

1

When the original is a non-standard size, see the
appropriate explanation below for the mode you are
using.

☞ 2. COPIER "SPECIFYING THE ORIGINAL SIZE"

(page 2-29)

☞ 4. FACSIMILE "IMAGE SETTINGS" (page 4-43)
☞ 5. SCANNER / INTERNET FAX "IMAGE

SETTINGS" (page 5-49)

Open the automatic document feeder.

2

3

Place the original.

Place the original face down in the left center position of the
document glass.

Document glass scale

mark

5-1/2" x 8-1/2"

(A5)

B5

8-1/2" x 11" (A4)

All originals should be placed in the left center position.

Align the middle of the original with the tip of the mark.

Close the automatic document feeder.

After placing the original, be sure to close the automatic
document feeder. If left open, parts outside of the original will
be copied black, causing excessive use of toner.

1-38

Contents

BEFORE USING THE MACHINE

Placing a thick book

When scanning a thick book or other thick original, follow the steps below to press the book down.

(1) Slightly lift the left and right sides of the

automatic document feeder.

The automatic document feeder will rise.

(2) Slowly close the automatic document

feeder.

Caution

• Close the automatic document feeder slowly. Abruptly closing the automatic document feeder

may damage it.

• Take care that your fingers are not pinched when closing the automatic document feeder.

• Do not press hard on the automatic document feeder. This may cause failure.

1-39

Contents

BEFORE USING THE MACHINE

PERIPHERAL DEVICES

This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as
well as Sharp OSA (application communication module and external account module).

PERIPHERAL DEVICES

Peripheral devices can be installed on the machine to increase its range of functionality.
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard
equipment.

(As of August, 2008)

Product name Product number Description

500-sheet paper feed unit

MX-CSX1

MX-CSX2

Business card feeder MX-BTX1

Finisher MX-FN12

Barcode font kit AR-PF1 Adds barcode fonts to the machine.

XPS expansion kit MX-PUX1

Expansion memory board MX-SMX3 This expands the memory that can be used on the machine.

Internet fax expansion kit MX-FWX1 Enables Internet Fax.

Facsimile expansion kit MX-FXX3 Adds a fax function.

Application integration module MX-AMX1

Application communication module MX-AMX2

Additional tray. A maximum 500 sheets of paper can be loaded
in each tray.

This feeder attaches to the automatic document feeder and is
used to automatically scan business cards.

Output device that enables the use of the staple function and
offset function.

The machine can be used as an XPS compatible printer.
To install this kit, a 1 GB expansion memory board (MX-SMX3)
is required.

The application integration module can be combined with the
network scanner function to append a metadata file to a scanned
image file.

This allows the machine to be linked over a network to an
external software application.

External account module MX-AMX3

Sharpdesk 1 license kit MX-USX1 This software enables integrated management of documents

Sharpdesk 5 license kit MX-USX5

Sharpdesk 10 license kit MX-US10

Sharpdesk 50 license kit MX-US50

Sharpdesk 100 license kit MX-USA0

This is required to use an external account application on the
machine.

and computer files.

1-40

Contents

BEFORE USING THE MACHINE

FINISHER

The finisher is equipped with the offset function, which offsets each set of output from the previous set.
In addition, each set of sorted output can be stapled.

PART NAMES

The following parts can be accessed when the finisher is open.

(1)

(1) Output tray

Stapled and offset output is delivered to this tray.
The tray is slidable. Extend the tray for large output
(8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 13-1/2", and
8-1/2" x 13-2/5" sizes).

(2) Lever

Use this to move the finisher in order to remove a paper
misfeed, replace staples, or remove a staple jam.

(3)

(2)

(5)(4)

(3) Front cover

Open this cover to remove a paper misfeed, replace
staples, or remove a staple jam.

(4) Staple case

This holds the staple cartridge. Pull the case out to
replace the staple cartridge or remove a staple jam.

(5) Staple case release lever

Use this to remove the staple case.

Use caution when you turn on the power and when printing is taking place, as the tray may move up and down.

SUPPLIES

The finisher requires the following staple cartridge:

Staple cartridge
(approx. 5000 staples per cartridge x 3 cartridges)
MX-SCX1

1-41

Contents

BEFORE USING THE MACHINE

BUSINESS CARD FEEDER

This feeder attaches to the automatic document feeder and is used to automatically scan business cards.

Open the original guide to the maximum
width.

1

Place the business card feeder on the
document feeder tray.

(1) Place the business card feeder in the center

of the document feeder tray.

2

3

4

(2) Gently press down on the business card

feeder.

You will hear the feeder click into place.

• When you have attached the business card feeder, enable "Business Card Scan Option" in the system settings
(administrator).

• When scanning business cards, it is convenient to use "Business Card Scan" in the special modes for copying and
scanning.

Load the business cards.

Make sure the edges of the cards are aligned evenly.
Insert the cards face up all the way into the business card
feeder.

After using the business card feeder, lift
the feeder to remove it.

You will hear a click sound as the feeder is released. Store the
feeder in its storage pocket.

System Settings (Administrator): Business Card Scan Option

Specify whether or not the Business Card Scan function is used.

1-42

Contents

BEFORE USING THE MACHINE

SHARP OSA

Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to
a digital multifunction machine over a network.
When a digital multifunction machine that supports Sharp OSA is used, the keys that are displayed on the operation
panel and functions such as scan send can be linked to an external application.
There are two types of external applications: "standard application" and "external account application". An "external
account application" is used for centralized account management of a multifunction machine on a network. A "standard
application" refers to all other applications.

APPLICATION COMMUNICATION MODULE (MX-AMX2)

The application communication module is required to use a "standard application" on the machine.
When a previously registered standard application is selected in the Web pages of the machine, the machine retrieves
the operation screen from the registered URL. Control of the operation screen is performed by the standard application,
and Scan to FTP, Scan to Network Folder, and HTTPS transmission can be executed.

Standard application setup

To enable a general application in the Web pages of the machine, click [Application Settings] in the administrator menu
frame, and then [External Applications Settings] and [Standard Applications]. Configure settings for the standard
application in the screen that appears.

Selecting a standard application

The procedure for selecting a general application that has been enabled in the Web pages of the machine is explained
below.

1

COPY

Ready to scan for copy.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

IMAGE SEND

100%

Original

1.

2.

3.

4.

8 x11

5 x8
8 x14
8 x11

DOCUMENT
FILING

1

/

2

1

1

/

/

2

2

1

/

2
1

/

2

Plain

1

/

8 x11

2

Paper Select

Auto

8½x11
Plain

0

Special Modes

2-Sided Copy

Output

File

Quick File

Touch the [Sharp OSA] key in the mode
select keys.

If no standard applications have been stored in the Web pages,
the key cannot be touched.

1-43

Contents

BEFORE USING THE MACHINE

Select the standard application.

If two or more standard applications have been stored in the
Web pages, the screen to select the standard application will
appear. Touch the standard application that you wish to use.
If only one standard application has been stored in the Web
pages, connection to the standard application will begin.

2

Select External Application

App 01

App 02

App 03

App 04

App 05

App 06

App 07

App 08

The machine connects to the standard application.

The message "Connecting to the external application." appears while the machine communicates with the standard

3

application.

The mode select key cannot be used during scanning.

EXTERNAL ACCOUNT MODULE (MX-AMX3)

The external account module is required to use an "external account application" on the machine.
An external account application can be used in "external authentication mode" or "external count mode". When external
authentication mode is used, the login screen is retrieved from the application when the machine is started. When a job
ends, a job notification screen is sent to the application to enable counts to be kept for each authenticated user.
When "external count mode" is used, the login screen is not displayed when the machine is started. Only a job result
notification is sent to the application. User authentication by the external account application cannot be used, however,
the external account application can be used in combination with the internal account function.

External account application setup

To enable an external account application in the Web pages of the machine, click [Application Settings] in the
administrator menu frame, and then [External Applications Settings] and [External Accounting]. Configure settings for
the external account application in the screen that appears. The setting change will take effect after the machine is
restarted. To restart the machine, see "TURNING THE POWER ON AND OFF" (page 1-14).

Operation in external account mode

The two modes for using an external account application operate as explained below.

External authentication mode

When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA
Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is
powered on in external authentication mode, the machine accesses the external account application and displays the
login screen. The login screen also appears when the [Call] key is touched to run a job in the job status complete screen.
(The login screen does not appear if the user has already logged in by the normal method.)
The [JOB STATUS] key can be pressed while the login screen appears to show the job status screen. To return to the
previous state, press the mode select key.

• The user control function of the machine cannot be used in external authentication mode.
However, "User Registration", "User Count Display", "User Count Reset", "User Information Print", and "The Number of
User Name Displayed Setting" can be used.

• The mode select key cannot be used while the login screen appears.

1-44

Contents

BEFORE USING THE MACHINE

If login fails

If the login screen fails to appear or the application does not operate correctly, the machine may also stop operating
correctly. In this event, it is recommended that you quit external account mode from the Web pages of the machine. For
more information, see [Help] in the Web pages.
If it is necessary to forcibly terminate external account mode using the operation panel of the machine, follow the steps
below.
Press the [SYSTEM SETTINGS] key and change "External Account Setting" in the system settings (administrator). The
setting change will take effect after the machine is restarted. To restart the machine, see "TURNING THE POWER ON

AND OFF" (page 1-14).

External count mode

When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the
system settings (administrator), the machine enters external count mode.
Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the
external account application is not displayed. Only the job result is sent to the external account application. External
count mode can be used together with the user control function of the machine. (External count mode can also be used
when the user control function is disabled.)

1-45

Contents

BEFORE USING THE MACHINE

ENTERING TEXT

This section explains the text entry screen.

FUNCTIONS OF THE MAIN KEYS

Key Description

This key changes the text entry screen from the lower case screen to the upper case screen. The upper

Caps

Shift

case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted.
The [Caps] key is convenient when you wish to enter all capital letters.

This key temporarily changes the keys in the text entry screen to upper case when lower case letters
appear, or to lower case when upper case letters appear.
Touch a letter key after touching the [Shift] key to enter that letter. After the letter is entered, the [Shift] key
will no longer be highlighted and the original text entry screen will appear.
The [Shift] key is convenient when you only need to enter one upper case letter or one lower case letter, or
when you need to enter one of the symbols assigned to the numeric keys.
To cancel selection of the [Shift] key, touch the [Shift] key again. The [Shift] key will no longer be highlighted.

Enter

Other Language

Space

AltGr

Characters

Symbols

Touch this key to enter a line break when entering the body text of an e-mail message.

Touch this key to delete the characters to the left of the cursor one character at a time.

Touch this key to temporarily change the key layout of character entry mode to a different language. Select
the key layout that you wish to use.

Touch this key to enter a space between letters.

This key temporarily changes the entry screen to the accented letter and symbol entry screen. Touch a
letter key after touching the [AltGr] key to enter that letter. After the letter is entered, the [AltGr] key will no
longer be highlighted and the original text entry screen will appear.
To cancel selection of the [AltGr] key, touch the [AltGr] key again. The [AltGr] key will no longer be
highlighted.

These keys move the cursor left and right.

These keys move the cursor to the line above or below the current line during entry of the body text of an
e-mail message.

Touch this key to select character entry mode.

Touch this key to select symbol entry mode. Symbol mode is used to enter symbols and accented letters.

Pre-Set Select

Use this key to retrieve a previously stored subject for e-mail or other pre-set text.

1-46

Contents

Key Description

BEFORE USING THE MACHINE

Help

.net .org

.com

.biz.info http:

Cancel

OK

Search

• " " in the text entry screen indicates how many characters can be entered. A number of characters greater than " "
cannot be entered.

• The key layouts that can be selected vary depending on the language selected in "MFP Display Language Setting" in the
system settings (administrator).

• The following symbols cannot be used when entering a file name or folder name.
\ ? / " ; : , < > ! * | & #
Some computer environments may not allow the use of spaces and the symbols indicated below. For example, hyperlinks
will not operate correctly or nonsense characters may appear.
$ % ' ( ) + - . = @ [ ] ^ ` { } _~

Shows explanations of each key.

Use this key to enter a previously stored text string such as ".com".
Text strings are stored in "Soft Keyboard Template Setting" in "Operation Setting" in the "System Settings"
on the Web page.

Touch this key to return to the previous setting screen without entering text.

Touch this key to enter the text that currently appears and return to the previous setting screen.

Touch this key and search results will appear based on the entered characters.

1-47

Contents

CHAPTER 2
COPIER

This chapter provides detailed explanations of the procedures for using the copy function.

BEFORE USING THE MACHINE AS A
COPIER

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . 2-3

COPYING SEQUENCE . . . . . . . . . . . . . . . . . . . . . . 2-6

ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

• STANDARD ORIGINAL PLACEMENT

ORIENTATIONS. . . . . . . . . . . . . . . . . . . . . . . . . 2-8

PAPER TRAYS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

BASIC PROCEDURE FOR MAKING
COPIES

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

• USING THE AUTOMATIC DOCUMENT
FEEDER TO MAKE COPIES (1-sided

copies of 1-sided originals) . . . . . . . . . . . . . . . . 2-10

•

USING THE DOCUMENT GLASS TO MAKE
COPIES (1-sided copy of a 1-sided original) .

AUTOMATIC 2-SIDED COPYING . . . . . . . . . . . . . 2-15

• USING THE AUTOMATIC DOCUMENT

FEEDER TO MAKE 2-SIDED COPIES . . . . . . 2-15

• USING THE DOCUMENT GLASS TO

MAKE 2-SIDED COPIES . . . . . . . . . . . . . . . . . 2-18

COLOR COPY MODES . . . . . . . . . . . . . . . . . . . . . 2-21

CHANGING THE EXPOSURE AND

ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . 2-23

• AUTOMATIC ADJUSTMENT OF THE

EXPOSURE AND ORIGINAL TYPE . . . . . . . . 2-23

• MANUAL ADJUSTMENT OF THE

EXPOSURE AND ORIGINAL TYPE . . . . . . . . 2-23

REDUCTION/ENLARGEMENT/ZOOM . . . . . . . . . 2-25

• AUTOMATIC RATIO SELECTION (Auto

Image) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

• MANUAL RATIO SELECTION (Preset

ratios/Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

• ENLARGING/REDUCING THE LENGTH

AND WIDTH SEPARATELY (XY Zoom) . . . . . 2-28

. . . 2-12

OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

• OUTPUT MODES. . . . . . . . . . . . . . . . . . . . . . . 2-35

MAKING COPIES USING THE BYPASS

TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37

SPECIAL MODES

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 2-40

ADDING MARGINS (Margin Shift) . . . . . . . . . . . . 2-43

ERASING PERIPHERAL SHADOWS (Erase)

MAKING COPIES IN PAMPHLET FORMAT

(Pamphlet Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47

COPYING A LARGE NUMBER OF

ORIGINALS AT ONCE (Job Build) . . . . . . . . . . . . 2-49

ADDING INSERTS WHEN COPYING ON
TRANSPARENCY FILM (Transparency

Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-51

COPYING TWO ORIGINAL PAGES ONTO

ONE SHEET (2in1) . . . . . . . . . . . . . . . . . . . . . . . . . 2-53

COPYING BOTH SIDES OF A CARD ON ONE

SHEET OF PAPER (Card Shot) . . . . . . . . . . . . . . 2-55

PRINTING THE DATE AND A STAMP ON

COPIES (Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

• GENERAL PROCEDURE FOR USING

STAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

• ADDING THE DATE TO COPIES (Date) . . . . . 2-61

• STAMPING COPIES (Stamp) . . . . . . . . . . . . . 2-63

• PRINTING PAGE NUMBERS ON COPIES

(Page Numbering) . . . . . . . . . . . . . . . . . . . . . . 2-65

• PRINTING TEXT ON COPIES (Text) . . . . . . . . 2-68

• CHECKING THE STAMP LAYOUT

(Layout) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-72

. . . . . 2-45

ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29

• SPECIFYING THE ORIGINAL SIZE . . . . . . . . 2-29

• STORING FREQUENTLY USED

ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . 2-31

2-1

COPIER

[Image Edit] KEY . . . . . . . . . . . . . . . . . . . . . . . . . . 2-74

• REPEATING PHOTOS ON A COPY

(Photo Repeat) . . . . . . . . . . . . . . . . . . . . . . . . . 2-75

• REVERSING THE IMAGE (Mirror Image) . . . . 2-77

• COPYING IN THE CENTER OF THE

PAPER (Centering) . . . . . . . . . . . . . . . . . . . . . 2-78

• REVERSING BLACK AND WHITE IN A

COPY (B/W Reverse) . . . . . . . . . . . . . . . . . . . . 2-80

[Color Adjustments] KEY . . . . . . . . . . . . . . . . . . . 2-82

• ADJUSTING RED/GREEN/BLUE IN

COPIES (RGB Adjust) . . . . . . . . . . . . . . . . . . . 2-83

• ADJUSTING THE SHARPNESS OF AN

IMAGE (Sharpness) . . . . . . . . . . . . . . . . . . . . . 2-84

• WHITENING FAINT COLORS IN COPIES

(Suppress Background) . . . . . . . . . . . . . . . . . . 2-85

• ADJUSTING THE COLOR (Color Balance) . . . 2-87

• ADJUSTING THE BRIGHTNESS OF A

COPY (Brightness) . . . . . . . . . . . . . . . . . . . . . . 2-89

• ADJUSTING THE INTENSITY OF A COPY

(Intensity) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-90

CHECKING COPIES BEFORE PRINTING

(Proof Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-91

CONVENIENT COPY FUNCTIONS

INTERRUPTING A COPY RUN (Interrupt

copy). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-100

JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . 2-102

• JOB QUEUE SCREEN AND COMPLETED

JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . 2-103

• CANCELING A JOB THAT IS WAITING IN

THE QUEUE. . . . . . . . . . . . . . . . . . . . . . . . . . 2-105

• GIVING PRIORITY TO A JOB IN THE

QUEUE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-106

• CHECKING INFORMATION ON A COPY

JOB WAITING IN THE QUEUE . . . . . . . . . . . 2-107

STORING COPY OPERATIONS (Job

Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-108

• STORING (EDITING/DELETING) A JOB

PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-109

COPYING ORIGINALS OF DIFFERENT

SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . 2-94

COPYING THIN ORIGINALS (Slow Scan

Mode) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-96

COPYING MULTIPLE BUSINESS CARDS

(Business Card Scan) . . . . . . . . . . . . . . . . . . . . . . 2-98

2-2

COPIER

BEFORE USING THE MACHINE AS A
COPIER

This section provides information that you should know before using the machine as a copier.

BASE SCREEN OF COPY MODE

Touch the [COPY] key in the touch panel to open the base screen of copy mode.
The base screen shows messages and keys necessary for copying, and settings that have been selected.

(9)(8)

1.

2.

3.

4.

DOCUMENT
FILING

8½x11

5½x8½
8½x14
8½x11

Plain

8½x11

Paper Select

Auto
8½x11
Plain

Special Modes

2-Sided Copy

Output

File

Quick File

0

(10)

(11)

(12)

(13)

(14)

(1)

(2)

(3)

(4)

(5)

(6)

(7)

COPY

Ready to scan for copy.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

IMAGE SEND

Original

100%

(1) Mode Select keys

Use these keys to switch between copy, image send, and
document filing modes.
If you wish to switch to copy mode, touch the [COPY]
key.

(2) [Color Mode] key

Touch this to change the color mode.

☞ COLOR COPY MODES (page 2-21)

(3) Output display

When one or more output functions such as sort, group,
or staple sort have been selected, this shows the icons of
the selected functions.

☞ OUTPUT (page 2-34)

(4) [Exposure] key

This shows the current copy exposure and original type
settings. Touch this key to change the exposure or
original type setting.

☞ CHANGING THE EXPOSURE AND ORIGINAL

IMAGE TYPE (page 2-23)

(5) [Copy Ratio] key

This shows the current copy ratio. Touch this key to
adjust the copy ratio.

☞ REDUCTION/ENLARGEMENT/ZOOM (page 2-25)

(6) [Original] key

Touch to specify the original size.
If the original size displayed in this key is different from
the size of the original you placed, or if the original size is
not displayed, be sure to touch this key and specify the
correct size.

☞ ORIGINAL SIZES (page 2-29)

(7) [Paper Select] key

Touch this key to change the paper (tray) that is used.
The tray, paper size, and paper type will appear. Trays 1
to 4 can also be selected in the paper size display to
open the same screen.

☞ PAPER TRAYS (page 2-9)

(8) Original feed display

This appears when an original is inserted in the
automatic document feeder.

2-3

Contents

COPIER

(9) Paper size display

This shows the size of paper loaded in each tray.
For the bypass tray, the paper type appears above the
paper size.
The selected tray is highlighted.
The approximate amount of paper in each tray is
indicated by . Trays 1 to 4 can be selected to open
the same screen as when the [Paper Select] key is
selected.

☞ PAPER TRAYS (page 2-9)

(10) Number of copies display

This shows the number of copies set.

(11) [Special Modes] key

Touch this key to select special modes such as Margin
Shift and Edge Erase.

☞ SPECIAL MODES (page 2-40)

(12) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

☞ AUTOMATIC 2-SIDED COPYING (page 2-15)

(13) [Output] key

Touch this to select an output function such as sort,
group, offset, or staple sort.

☞ OUTPUT (page 2-34)

(14) Customized keys

The keys that appear here can be changed to show
settings or functions that you prefer. The following keys
appear by factory default:

☞ Customizing displayed keys (page 2-5)

[File] key, [Quick File] key

Touch one of these keys to use the File function or Quick
File function of document filing mode. These are the
same [File] and [Quick File] keys that appear when the
[Special Modes] key is touched. For information on the
document filing function, see "6. DOCUMENT FILING".

The screen explained in this section appears when 500-sheet paper feed units and finisher are installed. The image will vary
depending on the equipment installed.

Tray during paper feeding

Do not pull out a tray while paper is being fed from the tray. This will cause a paper misfeed.

Identifying the tray that is being used to feed paper

(1) While paper is feeding, the job status display of the system bar on the touch panel screen will show the number of

the tray that is being used to feed paper.

(2) The tray being used to feed paper also appears in green in the paper size display in the base screen on the touch

panel.

Base screen

(1) Job status display on the system bar

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Tray2

Original

1.

2.

3.

4.

8½x11

5½x8½
8½x14
8½x11

Plain

8½x11

Paper Select

Auto
8½x11
Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Shows the number of the tray being used to feed paper.

(2) Paper size display

Shows the tray being used to feed paper in green.

2-4

Contents

COPIER

Customizing displayed keys

Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these
keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize
Key Setting" in the Web pages.

When "Erase", "Margin Shift", and "Brightness" are assigned to the customized keys

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Original

1.

2.

3.

4.

8½x11

5½x8½
8½x14
8½x11

Plain

8½x11

Paper Select

Auto

8½x11
Plain

Special Modes

2-Sided Copy

Output

Erase

Margin Shift

Brightness

These 3 keys can be changed
as desired.

System Settings (Administrator): Customize Key Setting

Registration is performed in [System Settings] - [Operation Settings] - "Customize Key Setting" in the Web page menu.

Checking what special modes are selected

The key appears in the base screen when one or more special modes are selected.
The key can be touched to display the selected special modes. To close the screen, touch the [OK] key.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Original

1.

2.

3.

4.

8½x11

5½x8½
8½x14
8½x11

Plain

8½x11

Paper Select

Auto

8½x11
Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Function Review

Margin Shift

Erase

Shift:Right
Front:1/2inch/Back:1/2inch

Edge:1/2inch

OK

1

1

2-5

Contents

COPIER

COPYING SEQUENCE

This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy
operation takes place smoothly.
For detailed procedures for selecting the settings, see the explanation of each setting in this chapter.

Place the original.

Place the original in the automatic document feeder tray, or on
the document glass.

* Depending on the copy functions used, there are also cases

where functions are selected before the original is placed.

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

2-Sided Copy

Original

1.

2.

3.

4.

8½x11

5½x8½
8½x14
8½x11

Plain

8½x11

Paper Select

Auto

8½x11
Plain

Basic copy settings

Special Modes

2-Sided Copy

Output

File

Quick File

Select the basic copy settings.
The main settings are as follows:

• Color mode

• Exposure and original type

EXPOSURE AND ORIGINAL IMAGE TYPE (page 2-23)

• Copy ratio

☞ REDUCTION/ENLARGEMENT/ZOOM

(page 2-25)

• Original size

• Paper Settings

2-sided copy settings

OK

Select settings as needed for 2-sided copying and 2-sided
scanning of the original.

☞ AUTOMATIC 2-SIDED COPYING (page 2-15)

☞

COLOR COPY MODES

(page 2-21)

☞CHANGING THE

☞ORIGINAL SIZES (page 2-29)

☞PAPER TRAYS (page 2-9)

2-6

Contents

Output settings

Plain

7

Special Modes

2-Sided Copy

COPIER

Output

Offset

Special Modes

Margin Shift

Adjustments

Sort

Staple
Sort

Group

Job

Build

Card Shot

Color

Erase

Transparency

Inserts

Stamp

File

Pamphlet Copy

2in1

Image Edit

Quick File

OK

Select copy output settings.
The main settings are as follows:

•Sort mode

☞Sort mode (page 2-35)

• Group mode

• Offset mode

• Staple sort mode

☞Staple sort function (page 2-36)

Special mode settings

OK

1

2

Select special modes such as "Margin Shift" and "Erase".

☞ SPECIAL MODES (page 2-40)

☞Group mode (page 2-35)
☞Offset function (page 2-35)

Number of copies (sets) setting

Set the number of copies (number of sets).

Start copying.

Start scanning the original(s) and making copies.
Press the [COLOR START] key or the [BLACK & WHITE START] key.

2-7

Contents

• When one or more special modes are selected, the key appears in the base screen. Touch the key to display a
list of the selected special modes. This lets you check what special modes are selected and the settings of each mode.

☞ Checking what special modes are selected (page 2-5)

• To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File]
key.

To cancel all settings, press the [CLEAR ALL] key ( ).

When the [CLEAR ALL] key ( ) is pressed, all settings selected to that point are cleared and you will return to the base
screen.

To stop scanning of the original and copying, press the [STOP] key ( ).

When the [STOP] key ( ) is pressed, a message will appear asking you if you want to cancel the job. Touch the [Yes] key
in the message screen.

ORIGINALS

COPIER

STANDARD ORIGINAL PLACEMENT ORIENTATIONS

Place the original so that the top and bottom edges are oriented as shown below. For more information on placing the
original, see "ORIGINALS"

Portrait original

(page 1-36) in "1. BEFORE USING THE MACHINE".

Document glassDocument feeder tray

Place the original
face down in the

A

left center position
of the document
glass

When using the below functions in copy
mode, place the original so that the top
of the image is to the right.

•Staple sort

• Pamphlet copy

•2in1

•Stamp

Document glassDocument feeder tray

A

A

Top of image to
the right

Landscape original

A

A

Place the original
face down in the
left center position
of the document
glass

When using the staple sort function,
place the original so that the top of the
image is toward you.

Top of image
toward you

A

A

Top of image
toward you

2-8

Contents

COPIER

PAPER TRAYS

The machine is set to automatically select a tray that has the same size of paper as the size of the placed original
(automatic paper tray selection).
If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually.

1

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Original

1.

2.

3.

4.

8½x11

5½x8½
8½x14
8½x11

Plain

8½x11

Paper Select

Auto

8½x11
Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Touch the [Paper Select] key.

You can also touch the paper size display (A) to open the paper tray settings.

(A)

Color Mode

Full Color

Plain

8½x11

1.

Exposure

Auto

Copy Ratio

100%

Original

2.

3.

4.

8½x11

5½x8½
8½x14
8½x11

Paper Select

Auto

8½x11
Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(2)

OK

Select the tray that you want to use.

(1) Touch the key of the desired tray.

(2) Touch the [OK] key.

You will return to the base screen and the selected tray
will be highlighted.

2

Paper Select

1.

2. 5½x8½

3. 8½x14

4. 8½x11

8½x11

(1)

Paper Tray

Plain

Plain

Plain

Plain

Bypass Tray

8½x11

Plain

If the selected tray runs out of paper during a copy job and there is another tray that has the same size and type of paper,
that tray will be automatically selected and the copy job will continue.

To return to automatic paper tray selection after selecting a tray manually, press the [CLEAR ALL] key ( ).

System Settings (Administrator): Initial Status Settings (Paper Tray)

Use this setting to change the tray that is selected by default.

2-9

Contents

COPIER

BASIC PROCEDURE FOR MAKING
COPIES

This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings.

MAKING COPIES

USING THE AUTOMATIC DOCUMENT FEEDER TO
MAKE COPIES (1-sided copies of 1-sided originals)

This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder.

1

2

Indicator
line

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Original

1.

2.

3.

4.

8½x11

5½x8½
8½x14
8½x11

Plain

8½x11

Paper Select

Auto

8½x11
Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Place the originals face up in the
document feeder tray with the edges
aligned evenly.

Insert the originals all the way into the document feeder tray.
Multiple originals can be placed in the document feeder tray.
Place portrait originals so that the top edge enters the feeder
first. Place landscape originals so that the left edge enters first.
The stack of originals must not be higher than the indicator line
on the tray.
Up to 50 sheets can be inserted.
The stack of originals must not exceed the indicator line. Do not
press down on the originals or otherwise load more originals than
can fit under the indicator line. This will cause original misfeeds.

Touch the [Original] key.

2-10

Contents

COPIER

Plain

7

Special Modes

2-Sided Copy

3

4

Original

(2)(1)

OK

Specify the original size.

(1) Touch the appropriate original size key.

(2) Touch the [OK] key.

5½x8½

8½x11

8½x13

Size Input

When placing an AB size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"
(page 2-29).

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

8½x14

2

8½x13

5

Original

8½x11

Custom Size None

Plain

8½x11

1.

8½x11

5½x8½

2.

8½x14

3.

8½x11

4.

Paper Select

Auto

8½x11
Plain

AB

Inch

Special Modes

2-Sided Copy

Output

File

Quick File

Check the paper to be used and the
color mode.

Make sure that the desired paper (tray) and color mode are
selected.

• To change the paper (tray), touch the [Paper Select] key.

☞ PAPER TRAYS (page 2-9)

• To change the color mode, touch the [Color Mode] key.

☞ COLOR COPY MODES (page 2-21)

For some original size settings, the same size of paper as the original may not be automatically selected. In this case,
manually change the paper size.

Set the number of copies (number of
sets) with the numeric keys.

5

• Up to 999 copies (sets) can be set.

• A single copy can be made even if "0" appears for the number of copies.

If an incorrect number of copies is set...

Press the [CLEAR] key ( ) and then enter the correct number.

Press the [COLOR START] key or the [BLACK & WHITE START] key.

Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key is

6

pressed.

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

2-11

Contents

COPIER

USING THE DOCUMENT GLASS TO MAKE COPIES
(1-sided copy of a 1-sided original)

To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the
automatic document feeder and place the original on the document glass. This section explains how to make a copy
(1-sided copy of a 1-sided original) using the document glass.

Open the automatic document feeder,
place the original face down on the
document glass, and then gently close
the automatic document feeder.

Document glass scale

mark

5-1/2" x 8-1/2"

(A5)

B5

8-1/2" x 11" (A4)

1

Portrait original

A

Landscape original

A

Align the top edge of the
original against the side of
the document glass with
the scale.

Align the right side of the
original against the side of
the document glass with
the scale.

• The maximum original size that can be placed on the
document glass is 8-1/2" x 11" (A4).

• Align the middle of the original with the tip of the mark.

• Place the original in the appropriate position for its size as
shown above.

• After placing the original, be sure to close the automatic
document feeder. If left open, parts outside of the original will
be copied black, causing excessive use of toner.

2

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

Original

1.

2.

3.

4.

8½x11

5½x8½
8½x14
8½x11

Plain

8½x11

Paper Select

Auto

8½x11
Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Touch the [Original] key.

2-12

Contents

COPIER

Plain

7

Special Modes

2-Sided Copy

3

4

Original

(2)(1)

OK

Specify the original size.

(1) Touch the appropriate original size key.

(2) Touch the [OK] key.

5½x8½

8½x11

8½x13

Size Input

When placing an AB size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES"
(page 2-29).

Color Mode

Full Color

Exposure

Auto

Copy Ratio

100%

8½x14

2

8½x13

5

Original

8½x11

Custom Size None

Plain

8½x11

1.

8½x11

5½x8½

2.

8½x14

3.

8½x11

4.

Paper Select

Auto

8½x11
Plain

AB

Inch

Special Modes

2-Sided Copy

Output

File

Quick File

Check the paper to be used and the
color mode.

Make sure that the desired paper (tray) and color mode are
selected.

• To change the paper (tray), touch the [Paper Select] key.

☞ PAPER TRAYS (page 2-9)

• To change the color mode, touch the [Color Mode] key.

☞ COLOR COPY MODES (page 2-21)

For some original size settings, the same size of paper as the original may not be automatically selected. In this case,
manually change the paper size.

Set the number of copies (number of
sets) with the numeric keys.

5

• Up to 999 copies (sets) can be set.

• A single copy can be made even if "0" appears for the number of copies.

If an incorrect number of copies is set...

Press the [CLEAR] key ( ) and then enter the correct number.

Press the [COLOR START] key or the [BLACK & WHITE START] key.

Normally copying will start.
Depending on the copy settings (2-sided copying, etc.), copying may not begin until all originals have been scanned. In this
case, go to the next step.

6

Even if a color mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key is
pressed.

2-13

Contents

Remove the original and place the next original, and then press the [COLOR
START] key or the [BLACK & WHITE START] key.

7

Repeat this step until all originals have been scanned.
For the second original and following originals, use the same [START] key as you did for the first original.

Touch the [Read-End] key.

Place next original. Press [Start].
When finished, press [Read-End].

Read-End

8

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

COPIER

2-14

Contents