Sharp DX-C200 user guide

Guide to the Machine

1

Getting Started

2

Using the Printer Function

3

DX-C200

Operating Instructions

User Guide

Using the Copier Function

4

Using the Scanner Function

5

Using the Fax Function

6

Configuring the Machine Using the Control Panel

7

Configuring the Machine Using Web Image Monitor

8

Troubleshooting

9

Maintenance

10

Appendix

11

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety

Information" before using the machine.

TABLE OF CONTENTS

1. Guide to the Machine

Introduction.......................................................................................................................................................11

Trademarks...................................................................................................................................................11

Disclaimer.....................................................................................................................................................13

Manuals for This Machine...............................................................................................................................14

Model-Specific Information.............................................................................................................................15

List of Option.....................................................................................................................................................16

How to Read This Manual...............................................................................................................................17

Symbols........................................................................................................................................................17

Notes............................................................................................................................................................17

About IP Address.........................................................................................................................................17

Using Manuals.................................................................................................................................................18

Opening Manuals.......................................................................................................................................18

Feature Highlights............................................................................................................................................19

Using the Machine as a Printer...................................................................................................................19

Using the Machine as a Copier..................................................................................................................21

Using the Machine as a Scanner...............................................................................................................24

Using the Machine as a Fax Machine.......................................................................................................28

Guide to Components......................................................................................................................................31

Exterior: Front View......................................................................................................................................31

Exterior: Rear View......................................................................................................................................32

Interior...........................................................................................................................................................34

Control Panel................................................................................................................................................35

2. Getting Started

Installing the Machine......................................................................................................................................39

Where to Put the Machine..........................................................................................................................39

Unpacking....................................................................................................................................................42

Turning the Power on...................................................................................................................................52

Initial Setup...................................................................................................................................................55

Changing Operation Modes......................................................................................................................56

Saving Energy..............................................................................................................................................57

Multi-access.................................................................................................................................................58

Connecting the Machine.................................................................................................................................63

1

Connecting with a Computer Using a USB Cable....................................................................................63

Connecting with a Digital Camera Using a USB Cable...........................................................................64

Connecting with a Network Cable.............................................................................................................65

Connecting to a Telephone Line.................................................................................................................67

Configuring the Machine.................................................................................................................................70

Configuring the IPv4 Address Settings.......................................................................................................70

Configuring the IPv6 Address Settings.......................................................................................................72

Configuring Telephone Network Settings..................................................................................................75

Sharing the Printer on a Network...................................................................................................................78

Installing Option...............................................................................................................................................79

Installing the Paper Feed Unit (Tray 2).......................................................................................................79

Paper and Other Media..................................................................................................................................82

Supported Paper for Each Tray..................................................................................................................82

Specifications of Paper Types.....................................................................................................................86

Unsupported Types of Paper......................................................................................................................92

Paper Storage Precautions..........................................................................................................................93

Printable Area..............................................................................................................................................93

Loading Paper..................................................................................................................................................95

Loading Paper in Tray 1..............................................................................................................................95

Loading Paper in Tray 2...........................................................................................................................104

Loading Paper in the Bypass Tray............................................................................................................107

Loading Envelopes....................................................................................................................................109

Specifying Paper Type and Paper Size...................................................................................................114

Placing Originals...........................................................................................................................................118

About Originals.........................................................................................................................................118

Placing Originals.......................................................................................................................................120

Entering Characters.......................................................................................................................................123

Restricting Machine Functions According to User.......................................................................................125

Enabling the User Restriction Settings......................................................................................................125

When Machine Functions are Restricted.....................................................................................................129

3. Using the Printer Function

Configuring Option and Paper Settings.......................................................................................................131

Windows....................................................................................................................................................131

2

Mac OS X 10.3.........................................................................................................................................132

Mac OS X 10.4.........................................................................................................................................132

Mac OS X 10.5/10.6..............................................................................................................................132

Accessing the Printer Properties....................................................................................................................134

Accessing the Printer Properties from the [Printers and Faxes] Window...............................................134

Accessing the Printer Properties from an Application.............................................................................134

Basic Operation in Printer Mode..................................................................................................................136

If a Paper Mismatch Occurs.....................................................................................................................136

Canceling a Print Job................................................................................................................................137

Printing Confidential Documents...................................................................................................................139

Storing a Locked Print file.........................................................................................................................139

Printing a Locked Print file.........................................................................................................................140

Deleting a Locked Print file.......................................................................................................................141

Checking which Locked Print File Jobs Have Been Canceled...............................................................142

Direct Printing from a Digital Camera (PictBridge)......................................................................................145

What Is PictBridge?...................................................................................................................................145

PictBridge Printing......................................................................................................................................145

What Can Be Done on this Machine.......................................................................................................146

Exiting PictBridge.......................................................................................................................................147

When PictBridge Printing Does Not Work..............................................................................................147

Using Various Print Functions........................................................................................................................149

Print Quality Functions...............................................................................................................................149

Print Output Functions................................................................................................................................150

4. Using the Copier Function

The Screen in Copier Mode.........................................................................................................................153

Basic Operation in Copier Mode.................................................................................................................155

Canceling a Copy.....................................................................................................................................156

Making Enlarged or Reduced Copies.........................................................................................................158

Combining Multiple Pages............................................................................................................................160

Copying Two or Four Pages onto One Sheet.........................................................................................160

Copying Both Sides of an ID Card onto One Side of Paper.................................................................162

Making 2-sided Copies................................................................................................................................165

Specifying Scan Settings...............................................................................................................................168

3

Adjusting Image Density...........................................................................................................................168

Selecting the Document Type According to Original.............................................................................169

5. Using the Scanner Function

The Screen in Scanner Mode.......................................................................................................................171

Registering Scan Destinations.......................................................................................................................173

Modifying Scan Destinations....................................................................................................................178

Deleting Scan Destinations.......................................................................................................................179

Scanning Using the Control Panel................................................................................................................180

Basic Operation for Scan to E-mail/FTP/Folder....................................................................................180

Basic Operation for Scan to USB.............................................................................................................183

Specifying the Scan Settings.....................................................................................................................186

Scanning from a Computer...........................................................................................................................190

Basic Operation for TWAIN Scanning....................................................................................................190

6. Using the Fax Function

The Screen in Fax Mode...............................................................................................................................195

Setting the Date and Time.............................................................................................................................197

Registering Fax Destinations.........................................................................................................................199

Registering Fax Destinations Using the Control Panel............................................................................199

Registering Fax Destinations Using Web Image Monitor......................................................................202

Sending a Fax................................................................................................................................................205

Selecting Transmission Mode...................................................................................................................205

Internet Fax Transmission Overview........................................................................................................206

Basic Operation for Sending a Fax.........................................................................................................207

Specifying the Fax Destination.................................................................................................................210

Useful Sending Functions..........................................................................................................................214

Specifying the Scan Settings.....................................................................................................................216

Using the Fax Function from a Computer (LAN-Fax)..................................................................................219

Configuring the LAN-Fax Address Book.................................................................................................219

Basic Operation for Sending Faxes from a Computer...........................................................................226

Editing a Fax Cover Sheet........................................................................................................................228

Configuring Transmission Settings............................................................................................................230

Receiving a Fax..............................................................................................................................................233

Selecting Reception Mode.......................................................................................................................233

4

Receiving an Internet Fax..........................................................................................................................236

Forwarding or Storing Faxes in Memory................................................................................................237

Printing Out Faxes Stored in Memory......................................................................................................239

Receiving or Rejecting Faxes from Special Senders...............................................................................241

7. Configuring the Machine Using the Control Panel

Basic Operation Using the Menu Screen....................................................................................................243

Menu Chart....................................................................................................................................................245

Copy Settings.................................................................................................................................................249

Changing Copy Settings...........................................................................................................................249

Copy Setting Parameters..........................................................................................................................250

Scanner Settings............................................................................................................................................255

Changing Scanner Settings......................................................................................................................255

Scanner Setting Parameters......................................................................................................................256

Fax Transmission Settings..............................................................................................................................258

Changing Fax Transmission Settings........................................................................................................258

Fax Transmission Setting Parameters.......................................................................................................259

Fax Feature Settings.......................................................................................................................................261

Changing Fax Feature Settings................................................................................................................261

Fax Feature Setting Parameters................................................................................................................261

Fax Address Book Settings............................................................................................................................268

Registering Fax Destinations in Fax Quick Dial/Speed Dial.................................................................268

Fax Address Book Parameters.................................................................................................................268

System Settings...............................................................................................................................................270

Changing System Settings........................................................................................................................270

System Setting Parameters........................................................................................................................270

Network Settings............................................................................................................................................279

Changing Network Settings.....................................................................................................................279

Network Setting Parameters.....................................................................................................................279

Printing Lists/Reports.....................................................................................................................................283

Printing the Configuration Page................................................................................................................283

Types of Report..........................................................................................................................................283

Reading the Configuration Page..............................................................................................................284

Reading the Fax Journal...........................................................................................................................287

5

Reading the TX/RX Standby File List........................................................................................................288

Reading the Scanner Journal....................................................................................................................289

Administrator Settings....................................................................................................................................291

Changing Administrator Settings..............................................................................................................291

Administrator Setting Parameters.............................................................................................................291

Printer Feature Settings..................................................................................................................................296

Changing Printer Feature Settings............................................................................................................296

Printer Feature Setting Parameters...........................................................................................................296

8. Configuring the Machine Using Web Image Monitor

Using Web Image Monitor...........................................................................................................................301

Displaying Top Page.....................................................................................................................................303

Changing the Interface Language...........................................................................................................304

Checking the System Information.................................................................................................................305

Checking the Status Information...............................................................................................................305

Checking the Counter Information...........................................................................................................306

Checking the Machine Information..........................................................................................................310

Configuring the System Settings...................................................................................................................311

Configuring the Sound Volume................................................................................................................311

Configuring the Paper Settings.................................................................................................................312

Specifying the Size of Paper for Printing Copies....................................................................................314

Configuring the Fax Settings.....................................................................................................................314

Specifying the Priority Tray.......................................................................................................................317

Configuring the Toner Saving Setting......................................................................................................318

Configuring the I/O Timeout Settings......................................................................................................319

Configuring the Black-and-White Print Priority Settings.........................................................................319

Registering Destinations................................................................................................................................321

Registering Fax Special Senders..................................................................................................................322

Restricting Machine Functions According to User.......................................................................................323

Configuring the Network Settings................................................................................................................324

Checking the Network Status...................................................................................................................324

Configuring the IPv6 Settings...................................................................................................................325

Configuring the Network Application Settings.......................................................................................326

Configuring the DNS Settings..................................................................................................................327

6

Configuring the Auto E-mail Notification Settings..................................................................................328

Configuring the SNMP Settings...............................................................................................................329

Configuring the SMTP Settings.................................................................................................................331

Configuring the POP3 Settings.................................................................................................................332

Configuring the Internet Fax Settings.......................................................................................................333

Configuring the IPsec Settings.......................................................................................................................335

Configuring the IPsec Global Settings.....................................................................................................335

Configuring the IPsec Policy.....................................................................................................................336

Printing Lists/Reports.....................................................................................................................................341

Configuring the Administrator Settings.........................................................................................................343

Configuring the Administrator Password and E-mail Address...............................................................343

Resetting the Machine’s Settings..............................................................................................................344

Backing Up the Machine's Settings..........................................................................................................344

Restoring the Machine's Settings from a Backup File.............................................................................346

Configuring the Date and Time Settings..................................................................................................346

Configuring the Energy Saver Mode Settings.........................................................................................347

9. Troubleshooting

Overview........................................................................................................................................................349

Common Problems.........................................................................................................................................350

Paper Feed Problems.....................................................................................................................................352

Removing Printing Jams.............................................................................................................................354

Removing Scanning Jams.........................................................................................................................360

Print Quality Problems...................................................................................................................................365

Checking the Condition of the Machine..................................................................................................365

Printer Problems.............................................................................................................................................366

Changing the Printer Driver Settings........................................................................................................368

Printed Colors Do Not Match Displayed Colors....................................................................................369

Print Positions Do Not Match Display Positions......................................................................................369

Copier Problems............................................................................................................................................370

Scanner Problems..........................................................................................................................................372

Fax Problems..................................................................................................................................................373

Error and Status Messages on the Screen...................................................................................................379

Replacing Print Cartridges............................................................................................................................389

7

Replacing the Waste Toner Bottle................................................................................................................395

10. Maintenance

Cleaning.........................................................................................................................................................401

Cautions to Take When Cleaning............................................................................................................401

Cleaning the Toner Density Sensor..........................................................................................................402

Cleaning the Friction Pad and Paper Feed Roller...................................................................................404

Cleaning the Registration Roller and Paper Tray....................................................................................406

Cleaning the Exposure Glass...................................................................................................................410

Cleaning the Auto Document Feeder.......................................................................................................410

Moving the Machine.....................................................................................................................................411

Moving over a Short Distance..................................................................................................................412

Moving over a Long Distance..................................................................................................................412

Disposal..........................................................................................................................................................414

If the Machine is Not Going to Be Used for a Long Time..........................................................................415

Preparing the Machine for a Long Period of Inactivity...........................................................................415

Using the Machine Again After It Has Been Inactive for a Long Period...............................................416

Where to Inquire............................................................................................................................................418

Consumables..................................................................................................................................................419

Print Cartridges..........................................................................................................................................419

Waste Toner Bottle....................................................................................................................................420

11. Appendix

Functions and Network Settings Available in an IPv6 Environment..........................................................421

Available Functions...................................................................................................................................421

Transmission Using IPsec...............................................................................................................................423

Encryption and Authentication by IPsec..................................................................................................423

Security Association..................................................................................................................................424

Encryption Key Exchange Settings Configuration Flow.........................................................................425

Specifying Encryption Key Exchange Settings........................................................................................425

Specifying IPsec Settings on the Computer.............................................................................................426

Enabling and Disabling IPsec Using the Control Panel..........................................................................428

Specifications of the Machine......................................................................................................................429

General Function Specifications..............................................................................................................429

Printer Function Specifications..................................................................................................................431

8

Copier Function Specifications.................................................................................................................431

Scanner Function Specifications...............................................................................................................432

Fax Function Specifications......................................................................................................................433

Specifications of Options..............................................................................................................................436

Paper Feed Unit.........................................................................................................................................436

Electromagnetic Interference........................................................................................................................437

Copyright Information about Installed Applications...................................................................................438

expat...........................................................................................................................................................438

JPEG LIBRARY............................................................................................................................................438

INDEX...........................................................................................................................................................439

9

10

1. Guide to the Machine

This chapter provides basic information about the product and this manual.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Trademarks

Microsoft®, Windows®, Windows Server®, Windows Vista®, and Internet Explorer® are either
registered trademarks or trademarks of Microsoft Corporation in the United States and/or other
countries.

The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6.

Adobe, Acrobat, PostScript, and Reader are either registered trademarks or trademarks of Adobe
Systems Incorporated in the United States and/or other countries.

PCL® is a registered trademark of Hewlett-Packard Company.

Apple, Bonjour, Macintosh, Mac OS, TrueType, and Safari are trademarks of Apple Inc., registered in
the U.S. and other countries.

Firefox® is a registered trademark of the Mozilla Foundation.

LINUX® is the registered trademark of Linus Torvalds in the U.S. and other countries.

“Presto! PageManager” and “NewSoft” are trademarks and/or registered trademarks of NewSoft
Technology Corporation subject to trademark protection of domestic trademark laws and international
trademark conventions.

PictBridge is a trademark.

RED HAT is a registered trademark of Red Hat, Inc.

Solaris is a trademark or registered trademark of Sun Microsystems, Inc. in the United States and other
countries.

Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product names of Windows XP are as follows:

Microsoft® Windows® XP Professional Edition

Microsoft® Windows® XP Home Edition

Microsoft® Windows® XP Professional x64 Edition

11

1. Guide to the Machine

• The product names of Windows Vista are as follows:

Microsoft® Windows Vista® Ultimate

Microsoft® Windows Vista® Business

Microsoft® Windows Vista® Home Premium

Microsoft® Windows Vista® Home Basic

Microsoft® Windows Vista® Enterprise

• The product names of Windows 7 are as follows:

Microsoft® Windows® 7 Starter

Microsoft® Windows® 7 Home Premium

Microsoft® Windows® 7 Professional

Microsoft® Windows® 7 Ultimate

Microsoft® Windows® 7 Enterprise

• The product names of Windows Server 2003 are as follows:

Microsoft® Windows Server® 2003 Standard Edition

Microsoft® Windows Server® 2003 Enterprise Edition

Microsoft® Windows Server® 2003 Web Edition

Microsoft® Windows Server® 2003 Datacenter Edition

• The product names of Windows Server 2003 R2 are as follows:

Microsoft® Windows Server® 2003 R2 Standard Edition

Microsoft® Windows Server® 2003 R2 Enterprise Edition

Microsoft® Windows Server® 2003 R2 Datacenter Edition

• The product names of Windows Server 2008 are as follows:

Microsoft® Windows Server® 2008 Foundation

Microsoft® Windows Server® 2008 Standard

Microsoft® Windows Server® 2008 Enterprise

Microsoft® Windows Server® 2008 Datacenter

Microsoft® Windows Server® 2008 for Itanium-based Systems

Microsoft® Windows® Web Server 2008

Microsoft® Windows® HPC Server 2008

• The product names of Windows Server 2008 R2 are as follows:

Microsoft® Windows Server® 2008 R2 Foundation

Microsoft® Windows Server® 2008 R2 Standard

12

Microsoft® Windows Server® 2008 R2 Enterprise

Introduction

Microsoft® Windows Server® 2008 R2 Datacenter

Microsoft® Windows Server® 2008 R2 for Itanium-based Systems

Microsoft® Windows® Web Server R2 2008

Microsoft® Windows® HPC Server R2 2008

• PostScript® 3 in this manual stands for “Adobe PostScript 3 Emulation”.

Disclaimer

In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.

This manual may not be reproduced in whole or in part, modified, quoted, or reprinted without
permission.

13

1. Guide to the Machine

Manuals for This Machine

Several manuals are provided with this machine. Select the manual that contains the information you
require.

• Media differ according to manual.

• The printed and electronic versions of a manual have the same contents.

• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

Safety Information

Provides information on safe usage of this machine.

To avoid injury and prevent damage to the machine, be sure to read this.

Quick Installation Guide

Contains procedures for removing the machine from its box and connecting it to a computer.

Initial Guide for Scanner and Fax

Provides installation and operation procedures for the machine's scanner and fax functions. Details
about these functions that are not included in this manual are provided in User Guide.

User Guide

Provides information about general operation and covers the topics listed below.

• Installing options

• Suitable paper types

• Procedures to use the printer, copier, scanner, and fax functions

• Configuring the machine

• Troubleshooting problems and fixing paper jams

• Replacing consumables

• Checking the status of the machine using Web Image Monitor

• Information about maintenance

This manual is stored in the manual CD-ROM supplied with the machine.

Quick Guide

Provides information about troubleshooting and basic operations for making photocopies,
scanning, and sending faxes.

This manual is stored in the manual CD-ROM supplied with the machine.

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CES130

Model-Specific Information

Model-Specific Information

This section explains how you can identify region of your machine.

There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -22, -27

• 220-240V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

15

1. Guide to the Machine

List of Option

This section provides a list of option for this machine, and how it is referred to as in this manual.

Option List Referred to as

Paper Feed Unit paper feed unit

• For details about the specifications of this option, see p.436 "Specifications of Options".

16

How to Read This Manual

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

Notes

Contents of this manual are subject to change without prior notice.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.

17

1. Guide to the Machine

Using Manuals

Be sure to read this section before any other part of this manual.

• This manual uses procedures based on Windows XP as an example, unless otherwise specified.
Procedures and screens might vary depending on the operating system you are using.

Opening Manuals

This section describes how to open the manuals. There are three ways to view the manuals.

Follow the procedure below to open the manual from the CD-ROM.

• The following procedure is based on Windows XP as an example. If you are using another
operating system, the procedure might vary slightly.

1. Insert the manual CD-ROM into the CD-ROM drive.

If you are using a computer running a Macintosh operating system, open "Manuals.htm" from the
CD-ROM root directory.

2. Select a language for the interface and a product, and then click [OK].

3. Click [Read PDF manuals], and then select the manual you want to read.

The manual opens.

• If you are using a computer running a Windows operating system, the CD-ROM opens
automatically. However, AutoRun may not work under certain operating system settings. If this is
the case, launch “setup.exe” from the CD-ROM root directory.

18

CES131

Feature Highlights

Feature Highlights

This section provides information about basic usage and some useful functions of the machine.

• Certain functions require special machine configuration.

Using the Machine as a Printer

To use this machine as a printer, two types of connection methods are available:

• USB connection

• Network connection

Connecting via USB

You can connect this machine directly to a computer using a USB cable.

Preparation for printing via USB

To use this machine as a printer via USB connection:

1. Connect the machine to a computer using a USB cable, and install the printer driver on the
computer.

For details, see p.63 "Connecting with a Computer Using a USB Cable" and the instructions
provided on the driver CD-ROM.

Connecting via a network

You can connect this machine to a network and use it as a network printer.

19

CES132

CES157

1. Guide to the Machine

Preparation for printing via a network

To use this machine as a printer via network connection:

1. Connect the machine to a network.

For details, see p.65 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine's IP address.

For details, see p.70 "Configuring the Machine".

3. Install the printer driver on a computer.

For details, see the instructions provided on the driver CD-ROM.

Printing confidential documents

If you use the Locked Print function, you can password protect your print job.

This means that your job is printed only after you enter the password using the machine's control panel.

This function prevents unauthorized users seeing sensitive documents at the printer.

• This function is only available when using the PCL printer driver, and printing from a computer
running a Windows operating system.

20

CES254

Feature Highlights

Printing confidential documents

1. Use the printer driver to send a print job as a Locked Print file from a computer.

For details, see p.139 "Storing a Locked Print file".

2. Enter the password using the control panel to print the file.

For details, see p.140 "Printing a Locked Print file".

Printing directly from a Digital Camera (PictBridge)

You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows
you to directly print photographs taken using the digital camera by operating the digital camera.

Printing directly from a digital camera

1. Connect the machine with a digital camera using a USB cable.

For details, see p.64 "Connecting with a Digital Camera Using a USB Cable".

2. Operate your digital camera and print using the machine.

For details, see p.145 " Direct Printing from a Digital Camera (PictBridge)".

Using the Machine as a Copier

This section describes some useful functions of this machine when used as a copier.

Making enlarged or reduced copies

This machine has preset ratios for scaling originals, to make it easy to convert documents between
different standard sizes.

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CES103

CES092

1. Guide to the Machine

Preparation for making enlarged or reduced copies

To always enlarge or reduce copies:

1. Configure the machine's default [Reduce/Enlarge] setting.

For details, see p.249 "Copy Settings".

To use this function for the current job only:

1. Configure the setting using the [Reduce/Enlarge] key before starting the current job.

For details, see p.158 "Making Enlarged or Reduced Copies".

Copying multiple pages onto a single sheet of paper

You can copy multiple pages of an original onto a single sheet of paper.

• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.

You can either set this machine to always make photocopies in 2-in-1 or 4-in-1 mode, or use this
function only when necessary.

Preparation for copying multiple images

22

To always make photocopies in 2-in-1 or 4-in-1 mode:

CES165

Feature Highlights

1. Configure the machine's default [Reduce/Enlarge] setting.

For details, see p.249 "Copy Settings".

To use this function for the current job only:

1. Configure the setting using the [Reduce/Enlarge] key before starting the current job.

For details, see p.160 "Copying Two or Four Pages onto One Sheet".

Copying both sides of an ID card onto one side of paper

You can copy the front and back sides of an ID card, or other small document, onto one side of a sheet
of paper.

• This function is only available when the original is set on the exposure glass, not when it is set in the
ADF.

You can either set this machine to always make photocopies in ID card copy mode, or use this function
only when necessary.

Preparation for copying an ID card

To always make photocopies in ID card copy mode:

1. Configure the machine's default [Reduce/Enlarge] setting.

For details, see p.249 "Copy Settings".

To use this function for the current job only:

1. Press the [ID Card Copy] key before starting the current job.

For details, see p.162 "Copying Both Sides of an ID Card onto One Side of Paper".

Making 2-sided copies

You can make 2-sided copies by copying single-sided documents onto the front and back sides of the
paper.

• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.

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1. Guide to the Machine

Change the machine's default setting to apply 2-sided copying.

Preparation for making 2-sided copies

1. Configure the [2 Sided Copy] setting under copy settings

For details, see p.165 "Making 2-sided Copies".

Sorting the output paper

When making multiple copies of multiple pages, you can configure the machine to sort the output pages
into sets.

• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.

Preparation for sorting the output paper

1. Enable the [Sort] setting under copy settings.

For details, see p.249 "Copy Settings".

Using the Machine as a Scanner

There are two scanning methods: scanning from the computer (TWAIN scanning) and scanning using
the control panel.

Scanning from the computer

TWAIN scanning allows you to operate the machine from your computer and scan originals into
your computer directly.

24

TWAIN scanning can be performed using a TWAIN-compliant application, such as Presto!
PageManager.

CES185

Feature Highlights

TWAIN scanning is available with both USB and network connections.

Scanning using the control panel

Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an
FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to
a USB flash disk (Scan to USB).

The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network
connection. No network connection is required for the Scan to USB function; you can send
scanned files directly to a USB flash disk inserted into the front of the machine.

• The machine supports WIA scanning, an additional method of scanning originals from your
computer, for USB connection. WIA scanning is possible if your computer is running Windows
operating system and a WIA-compatible application. For more information, see the manual for
your application.

Scanning from a computer

You can operate the machine from your computer and scan originals into your computer directly.

Preparation for scanning from a computer with USB connection

1. Connect the machine to the computer using a USB cable, and install the scanner driver on the
computer.

For details, see p.63 "Connecting with a Computer Using a USB Cable" and the instructions
provided on the driver CD-ROM.

2. If a TWAIN-compliant application is not installed on the computer, install Presto!
PageManager.

For details, see the instructions provided on the driver CD-ROM.

Preparation for scanning from a computer with network connection

1. Connect the machine to the network.

For details, see p.65 "Connecting with a Network Cable".

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CES186

1. Guide to the Machine

2. Specify the network settings, such as the machine's IP address.

For details, see p.70 "Configuring the Machine".

3. Install the scanner driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

4. If a TWAIN-compliant application is not installed on the computer, install Presto!
PageManager.

For details, see the instructions provided on the driver CD-ROM.

Sending scanned files via e-mail

You can send scanned files via e-mail using the control panel.

Preparation for sending scanned files via e-mail

1. Connect the machine to the network.

For details, see p.65 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine's IP address.

For details, see p.70 "Configuring the Machine".

3. Configure the DNS and SMTP settings using Web Image Monitor.

For details, see p.327 "Configuring the DNS Settings" and p.331 "Configuring the SMTP
Settings".

4. Register the destinations to the Address Book using Web Image Monitor.

For details, see p.173 "Registering Scan Destinations".

Sending scanned files to an FTP server

You can send scanned files to an FTP server using the control panel.

26

CES187

Preparation for sending scanned files to an FTP server

CES190

1. Connect the machine to the network.

For details, see p.65 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine's IP address.

For details, see p.70 "Configuring the Machine".

3. Register the destinations to the Address Book using Web Image Monitor.

For details, see p.173 "Registering Scan Destinations".

Feature Highlights

Sending scanned files to a computer's shared folder

You can send scanned files to the shared folder of a computer on a network using the control panel.

Preparation for sending scanned files to a computer's shared folder

1. Connect the machine to the network.

For details, see p.65 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine's IP address.

For details, see p.70 "Configuring the Machine".

3. Create a destination folder on the computer's hard disk drive, and configure it as a shared
folder.

For details, see your operating system's documentation.

27

CES198

CES188

1. Guide to the Machine

4. Register the destinations to the Address Book using Web Image Monitor.

For details, see p.173 "Registering Scan Destinations".

Sending scanned files to a USB flash disk

You can send and store scanned files on a USB flash disk using the control panel.

Preparation for sending scanned files to a USB flash disk

1. Insert a USB flash disk in the machine.

For details, see p.183 "Basic Operation for Scan to USB".

Using the Machine as a Fax Machine

This section describes basic procedures for using this machine as a fax machine.

Using as a fax machine

Preparation for using as a fax machine

1. Connect the machine to the telephone line.

For details, see p.67 "Connecting to a Telephone Line".

2. Configure the telephone network settings.

28

For details, see p.75 "Configuring Telephone Network Settings".

CES189

Feature Highlights

3. Configure the time and date.

For details, see p.197 "Setting the Date and Time".

4. Register the destinations to the Address Book using the control panel or Web Image Monitor.

For details, see p.199 "Registering Fax Destinations".

• Make sure to register the user fax number and user name during Initial Setup. For details, see p.
55 "Initial Setup".

Using the machine with an external telephone

You can use this machine as a fax machine and also use the same telephone line for voice calls.

Preparation for using the machine with an external telephone

1. Connect an external telephone to the machine.

For details, see p.67 "Connecting to a Telephone Line".

2. Select the fax reception mode.

For details, see p.233 "Receiving a Fax".

Sending faxes from a computer (LAN-Fax)

You can send a document directly from a computer through this machine to another fax machine,
without printing the document.

• This function is supported by Windows XP/Vista/7, and Windows Server 2003/2003
R2/2008/2008 R2. Mac OS X does not support this function.

29

CES191

1. Guide to the Machine

Preparation for sending faxes from a computer connected via USB

1. Connect the machine to a computer using a USB cable.

For details, see p.63 "Connecting with a Computer Using a USB Cable".

2. Install the LAN-Fax driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

3. Register LAN-Fax destinations in the LAN-Fax Address Book.

For details, see p.219 "Configuring the LAN-Fax Address Book".

Preparation for sending faxes from a computer connected via network

1. Connect the machine to the network.

For details, see p.65 "Connecting with a Network Cable".

2. Specify the network settings, such as the machine’s IP address.

For details, see p.70 "Configuring the Machine".

3. Install the LAN-Fax driver on the computer.

For details, see the instructions provided on the driver CD-ROM.

4. Register LAN-Fax destinations in the LAN-Fax Address Book.

For details, see p.219 "Configuring the LAN-Fax Address Book".

30

Guide to Components

CES151

This section lists the names and functions of the parts of this machine.

Exterior: Front View

Guide to Components

1. ADF (Auto document feeder) Cover

Open this cover to remove originals jammed in the ADF.

2. Input Tray for the ADF

Place stacks of originals here. They will feed in automatically. This tray can hold up to 35 sheets of plain
paper.

3. Output Tray for the ADF

Originals scanned with the ADF are output here.

4. Extender for the ADF Trays

Extend these when placing paper longer than A4 in the input tray for ADF.

5. Output Tray/Top Cover

Printed paper is output here. Up to 150 sheets of plain paper can be stacked here.

Open here to replace the print cartridges.

6. Front Cover

Open this cover to replace the waste toner bottle or remove jammed paper.

7. Tray 1

This tray can hold up to 250 sheets of plain paper.

31

CES105

LINE

TEL

1. Guide to the Machine

8. Tray 2 (option)

This tray can hold up to 500 sheets of plain paper.

9. Bypass Tray

Load paper here sheet by sheet.

10. Control Panel

Contains a screen and keys for machine control.

11. USB Flash Disk Port

Insert a USB flash disk for using the Scan to USB function or connect a digital camera using a USB cable for
PictBridge printing.

12. Exposure Glass

Place originals here sheet by sheet.

13. Cover for the Exposure Glass

Open this cover to place originals on the exposure glass.

Exterior: Rear View

32

1. Button for Sliding the ADF

Press to slide the ADF towards the rear of the machine and hold it in that position, if paper output to the output
tray is difficult to retrieve.

2. Power Switch

Use this switch to turn the power on or off.

3. Power Socket

For connecting the power cord to the machine.

4. Rear Cover

Remove this cover when loading paper longer than A4 in tray 1.

5. Cable Cover

Remove this cover when connecting cables to the machine.

CES099

CES117

Guide to Components

6. External Telephone Connector

For connecting an external telephone.

7. USB Port

For connecting the machine to a computer using a USB cable.

8. Ethernet Port

For connecting the machine to the network using a network interface cable.

9. G3 (analog) Line Interface Connector

For connecting a telephone line.

10. Stop Fences

Pull up this fence to prevent paper falling off when printing a large amount of paper at a time. The fence can
be adjusted at the A4/Letter or Legal size position

• Slide the ADF as shown below. Slide the ADF only when the ADF is closed. Be careful not to trap
your fingers when sliding.

• Pull up the fence as shown below to prevent A4- or Letter-size prints from falling off.

• Pull up the fence as shown below to prevent Legal-size prints from falling off.

33

CES118

CES133

1. Guide to the Machine

Interior

34

1. Print Cartridges

Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages
appear on the screen when print cartridges need to be replaced, or new ones need to be prepared.

2. Waste Toner Bottle

Collects excess toner during printing.

Messages appear on the screen when the waste toner bottle needs to be replaced, or a new one needs to be
prepared.

3. Transfer Unit

Remove this unit when replacing the waste toner bottle.

• For details about the messages that appear on the screen when consumables need to be replaced,
see p.379 "Error and Status Messages on the Screen".

CES167

Guide to Components

Control Panel

This section describes the names and usage of the parts of the control panel.

• The actual control panel may look different from the illustration below, depending on the country of
use.

• If the machine remains turned off for a certain period of time (for example, when the power switch
is turned off or when there is a power failure), all documents stored in memory will be lost. If the
Fax Received indicator is lit or flashing, make sure to print out the stored documents before turning
off the power (for example, prior to relocating the machine).

1. Fax Received indicator

Lights up when received faxes that have not been printed out exist in the machine's memory. Flashes when the
machine is unable to print out the faxes due to machine errors such as an empty paper tray or a paper jam.

2. [Pause/Redial] key

• Pause

Press to insert a pause in a fax number. The pause is indicated by “P”.

• Redial

Press to display the last used scan or fax destination.

3. [On Hook Dial] key

Press to use on-hook dialing to check the destination's status when sending a fax.

4. [Address Book] key

Press to select a scan or fax destination from the Address Book.

5. [Image Quality] key

Press to select scan quality for the current job.

• Copier mode: select Text, Photo, or Mixed.

• Scanner mode: select the resolution.

35

1. Guide to the Machine

• Fax mode: select Standard, Detail, or Photo.

6. [User Tools] key

Press to display the menu for configuring the machine's system settings.

7. [Copy] key

Press to switch to copier mode. The key stays lit while the machine is in copier mode.

8. [ID Card Copy] key

Press to enter ID card copy mode for the current job.

9. Screen

Displays current status and messages.

10. Scroll keys

Press to move the cursor in the directions indicated by each scroll key.

Pressing the [ ][ ] keys while the machine is in standby mode will display the menu for configuring the settings
of the machine's current operation mode (copier, scanner, or fax).

11. Number keys

Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter
letters when specifying names.

12. [Clear/Stop] key

• While the machine is processing a job: press to cancel the current job.

• While configuring the machine: press to cancel the current setting and return to standby mode.

• While in standby mode: press to cancel temporary settings such as image density or resolution.

13. [B&W Start] key

Press to scan or copy in black and white, or start sending a fax.

14. [Color Start] key

Press to scan or copy in color.

15. [OK] key

Press to confirm settings or enter the next level of the menu tree.

16. [Escape] key

Press to cancel the last operation or exit to the previous level of the menu tree.

17. Selection keys

Press the key that corresponds to an item shown on the bottom line of the screen to select it.

18. [Facsimile] key

Press to switch to fax mode. The key stays lit while the machine is in fax mode.

19. [Scanner] key

Press to switch to scanner mode. The key stays lit while the machine is in scanner mode.

20. [Density] key

Press to adjust image density for the current job.

• Copier mode: select from 5 levels of density.

36

CES152

Guide to Components

• Scanner mode: select from 5 levels of density.

• Fax mode: select from 3 levels of density.

21. [Reduce/Enlarge] key

• Copier mode: press to specify the reduction or enlargement ratio for the current job.

• Scanner mode: press to specify the scanning size according to the current original.

22. [Shift] key

Press to switch between Quick Dial numbers 1 to 10 and 11 to 20 when specifying a scan or fax destination
using the One Touch buttons.

23. Alert indicator

Flashes yellow when the machine will require maintenance soon (such as replacing consumables), or lights up
red when a machine error occurs.

When an alert is issued, check the messages on the screen and follow the instructions as provided in "Error
and Status Messages on the Screen".

24. Power indicator

Remains lit while the power is on. It is unlit when the power is off.

25. One Touch buttons

Press to select a scan or fax Quick Dial destination.

• The backlight of the screen is turned off when the machine is in Energy Saver mode.

• When the machine is processing a job, you cannot display the menu for configuring the machine.
You can confirm the machine's status by checking messages on the screen. If you see messages
such as "Printing...", "B&W Copying...", "Colour Copying...", or "Processing...", wait until the current
job is finished.

• A sticker for control panel keys and a name sheet for One Touch buttons may be included,
depending on the country of use. If included, apply the stickers appropriate for your language to
the control panel. Note that if the control panel is covered with a protective sheet, be sure to
remove it before applying the stickers.

37

1. Guide to the Machine

• For details about what to do when the Alert indicator is flashing or lit, see p.379 "Error and Status
Messages on the Screen".

• For details about what to do when the Fax Received indicator is flashing or lit, see p.239 "Printing
Out Faxes Stored in Memory".

38

2. Getting Started

This chapter describes procedures for installing and configuring the machine, connecting options to the
machine, and handling paper.

Installing the Machine

This section describes steps required to install the machine and prepare it for use.

Where to Put the Machine

The machine’s location should be carefully chosen because environmental conditions greatly affect its
performance.

• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in
fire or electric shock.

• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might
occur.

• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,
possibly resulting in injury.

39

2. Getting Started

• Keep the machine in an area that is within optimum environmental conditions. Operating the
machine in an environment that is outside the recommended ranges of humidity and
temperature can cause an electrical fire hazard. Keep the area around the socket free of dust.
Accumulated dust can become an electrical fire hazard.

• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

• Machine sound levels exceeding [Sound Power Level (Black and White)] > 63dB (A) are not
suitable for desk work environments, so place the machine in another room.

• Keep the machine away from salt-bearing air and corrosive gases. Also, do not install the
machine in places where chemical reactions are likely (laboratories, etc.), as doing so will
cause the machine to malfunction.

Space Required for Installation

The recommended (minimum) space requirements are as follows:

40

CES195

Optimum Environmental Conditions

CER119

Permissible and recommended temperature and humidity ranges are as follows:

Installing the Machine

• White area: Permissible Range

• Blue area: Recommended Range

Environments to Avoid

• Areas exposed to direct sunlight or strong light

• Dusty areas

• Areas with corrosive gases

• Areas that are excessively cold, hot, or humid

• Areas directly exposed to currents of hot, cold, or room-temperature air from air conditioners

41

2. Getting Started

• Areas directly exposed to radiant heat from heaters

• Locations near air conditioners, heaters, or humidifiers

• Locations near other electronic equipment

• Locations subject to frequent strong vibration

Ventilation

When you use this machine in a confined space without good ventilation for a long time or print
large quantities, you might detect an odd smell.

This might cause the output paper to also have an odd smell.

When you detect an odd smell, regularly ventilate in order to keep the workplace comfortable.

• Set up the machine so that it does not directly ventilate towards people.

• Ventilation should be more than 30 m3/hr/person.

New machine smell

When a machine is new, it might have a unique smell. This smell will subside in about one week.

When you detect an odd smell, sufficiently ventilate and circulate the air in the room.

Power Source

• : 220-240 V, 6 A, 50/60 Hz (when fully equipped)

• : 120 V, 11 A, 60 Hz (when fully equipped)

Please be sure to connect the power cord to a power source as above.

Unpacking

To protect it from shock and vibration during transit, this machine comes packaged in cushioning foam
and secured with tape. Remove these protective materials after bringing the machine to where it will be
installed.

• Be sure to locate the machine as close as possible to a wall outlet. This will allow easy
disconnection of the power cord in the event of an emergency.

• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.

42

Installing the Machine

• If metal objects, or water or other fluids fall inside this machine, you must turn off its power
immediately. After turning off the power, be sure to disconnect the power cord plug from the
wall outlet. Then contact your service representative and report the problem. Do not use the
machine. Doing so could result in fire or electric shock.

• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so could
result in electric shock.

• Keep the polythene materials (bags, gloves, etc.) supplied with this machine away from babies
and small children at all times. Suffocation can result if polythene materials are brought into
contact with the mouth or nose.

• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite
on contact with naked flame.

• Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so
risks fire and burns. Toner will ignite on contact with naked flame.

• Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resulting
in dirtying of skin, clothing, and floor, and accidental ingestion.

• Store toner (new or used), toner containers, and components that have been in contact with
toner out of reach of children.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air
environment. Consult a doctor if necessary.

43

CER088

2. Getting Started

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult
a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor
if necessary.

• When moving the machine, use the inset grips on both sides. The machine will break or cause
injury if dropped.

• Do not look into the lamp. It can damage your eyes.

• During operation, rollers for transporting the paper and originals revolve. A safety device has
been installed so that the machine can be operated safety. But take care not to touch the
machine during operation. Otherwise, an injury might occur.

• Removed tape is dirty. Be careful not to let it touch your hands or clothes.

• Leave the protective materials in place while moving the machine.

• Lower the machine slowly and carefully to prevent trapping your hands.

• Do not grip on the tray area when lifting the machine.

• Do not allow paper clips, staples, or other small objects to fall inside the machine.

• Keep uncovered print cartridges away from direct sunlight.

• Do not touch the print cartridge's photo conductor unit.

44

CES032

CES052

CES155

Installing the Machine

• Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below.

1. Remove the plastic bag.

2. Lift the machine with another person using the inset grips on both sides of the machine.

3. Remove the protective materials attached on the machine's exterior. Do not remove tapes

going into the inside of the machine.

The actual machine may come with protective materials attached in different positions. Make sure
to check the machine's exterior for all protective materials, and remove them completely.

45

CES048

CES039

CES050

2. Getting Started

4. Open the ADF cover.

5. Move the lever slightly to the machine rear, and then pull it up to unlock the paper feed

roller.

46

6. Lift the paper feed roller slightly to remove it.

CES047

CES042

CES051

Installing the Machine

7. Pull the protective sheet to remove it.

8. With the roller part facing downwards, insert the tip of the paper feed roller into the

opening of the ADF.

9. Return the paper feed roller to its original position.

47

CES116

CES049

CES147

2. Getting Started

10. Lower the lever until it clicks into place.

11. Close the ADF cover.

12. Pull the opening lever on the front cover, and then carefully lower the front cover.

48

CES162

CES258

CES260

Installing the Machine

13. Pull the tapes gently upward and remove them from the machine at the same time.

14. Pull up the fusing unit levers.

15. Using both hands, carefully push up the front cover until it closes.

16. Pull up the top cover open lever, and then open the top cover carefully.

Make sure that the ADF is closed.

49

CES261

CES149

CES158

2. Getting Started

17. Remove the protection tapes.

18. Lift out print cartridges and shake them from side to side. The black print cartridge comes

with a protection sheet that you must remove before shaking.

Carefully lift out the print cartridge vertically, holding its center.

Place the black print cartridge on a flat surface and remove the protection sheet before shaking.

50

CES031

Shake each print cartridge from side to side five or six times.

CER101

CES159

Installing the Machine

19. Check the toner color and corresponding location, and then carefully insert the print

cartridge vertically.

51

CES140

CES259

2. Getting Started

20. Using both hands, hold the center of the top cover and close the cover carefully. Be

careful not to trap your fingers.

21. Apply the indicated sticker as in the illustration below.

Turning the Power on

This section describes how to turn on the machine.

• Do not use any power sources other than those that match the specifications shown in this
manual. Doing so could result in fire or electric shock.

• Do not use any frequencies other than those that match the specifications shown. Doing so could
result in fire or electric shock.

• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.

52

Installing the Machine

• Do not use extension cords. Doing so could result in fire or electric shock.

• Do not use power cords that are damaged, broken, or modified. Also, do not use power cords
that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could
result in fire or electric shock.

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.

• The supplied power cord is for use with this machine only. Do not use it with other appliances.
Doing so could result in fire or electric shock.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.

• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugs
create an unstable connection that can result in unsafe buildup of heat.

• If this machine is not going to be used for several days or longer at a time, disconnect its power
cord from the wall outlet.

• When performing maintenance on the machine, always disconnect the power cord from the
wall outlet.

• Make sure that the power cord is plugged securely into the wall outlet before turning the power on.

• Make sure that the power is off when plugging or unplugging the power cord.

• Do not turn off the power switch until initializing is completed. Doing so results in malfunction.

53

CES066

CES065

CES063

2. Getting Started

1. Plug in the power cord.

2. Insert the plug of the power cord into the wall socket securely.

3. Turn the power switch to ” On”.

54

The Power indicator lights up, and then the [Copy] key on the control panel lights up.

• Depending on the [Function Priority] setting under [Admin. Tools], the [Facsimile] or [Scanner] key
may light up instead of the [Copy] key.

• The machine may make a noise while initializing. This noise does not indicate a malfunction.

• To turn off the power, turn the power switch to “ Off”.

Installing the Machine

• For details about [Function Priority], see p.291 "Administrator Settings".

Initial Setup

When you turn on the machine for the first time, a menu for configuring the settings described below will
appear on the display. This section describes how to complete the Initial Setup.

• : The fax number code is required by international law. You cannot legally connect a
fax machine to the telephone system if the fax number code is not programmed. Also, the fax
header code and the date and time of transmission must be included in the header of all pages
faxed to, from, or within the United States.

• Make sure to select the correct code for the country of use. Selecting the wrong country code may
cause failures in fax transmissions.

Display language

The language selected here is used for the display.

User fax number

The number entered here is used as the fax number of the machine. The user fax number can
contain 0 to 9, space, and "+".

User name

The name entered here is used as the name of the fax sender.

Country code

The country code selected here is used for configuring the time and date display formats, and the
settings related to fax transmissions with appropriate default values for the country of use.

1. Press the [ ] [ ] keys to select the required language, and then press the [OK] key.

2. Press the [ ] [ ] keys to select [Number:], and then enter the user fax number (up to 20

digits).

3. Press the [ ] [ ] keys to select [Name:], enter the user name (up to 20 characters), and

then press the [OK] key.

4. Press the [ ] [ ] keys to select the required country code, and then press the [OK] key.

• You can change the settings configured during the Initial Setup later under [Admin. Tools]. In
addition, you can set the machine's time and date under [Admin. Tools].

• When the [Print Fax Header] setting under fax transmission settings is turned on, the registered user
fax number, user name, and time and date of transmission appear on the header of every fax you
send.

55

CES174

CES175

2. Getting Started

• For details about entering characters, see p.123 "Entering Characters".

• For details about [Admin. Tools], see p.291 "Administrator Settings".

• For details about [Print Fax Header], see p.258 "Fax Transmission Settings".

Changing Operation Modes

You can switch between copier, scanner, and fax modes by pressing the corresponding keys.

Copier mode

Press the [Copy] key to activate copier mode. While in copier mode, the [Copy] key lights up.

56

Scanner mode

Press the [Scanner] key to activate scanner mode. While in scanner mode, the [Scanner] key lights
up.

Fax mode

Press the [Facsimile] key to activate fax mode. While in fax mode, the [Facsimile] key lights up.

CES176

Installing the Machine

Function Priority

By default, copy mode is selected when the machine is turned on, or if the preset [System Auto
Reset Timer] time passes with no operation while the initial screen of the current mode is displayed.
You can change the selected mode using [Function Priority] under [Admin. Tools].

• For details about [System Auto Reset Timer] or [Function Priority], see p.291 "Administrator
Settings".

Saving Energy

This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. If the machine has been idle for a certain period of time, the machine automatically
enters Energy Saver mode.

The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or
when the [Copy], [Color Start], or [B&W Start] key is pressed.

Energy Saver mode 1

If [EnergySaverMode 1] under [Admin. Tools] is enabled, the machine enters Energy Saver mode
1 if the machine has been idle for about 30 seconds. When the machine is in Energy Saver mode
1, "Energy Saver Mode 1" appears on the screen. It takes less time to recover from Energy Saver
mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in
Energy Saver mode 1 than in Energy Saver mode 2.

Energy Saver mode 2

If [EnergySaverMode 2] under [Admin. Tools] is enabled, the machine enters Energy Saver mode
2 after the period of time specified for this setting is passed. When the machine is in Energy Saver
mode 2, the screen turns off while the Power indicator remains lit. Power consumption is lower in
Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy
Saver mode 2 than from Energy Saver mode 1.

57

2. Getting Started

• If the machine is in Energy Saver mode 2 for 24 hours continuously, the machine automatically
returns to normal state and performs self-maintenance.

• For details about Energy Saver modes, see p.291 "Administrator Settings".

Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the
same time. Performing multiple functions simultaneously is called “Multi-access”.

The following table shows the functions that can be performed simultaneously.

Current job Job that you want to execute simultaneously

• Fax memory transmission

• Fax memory reception

Copying

Scanning

• Internet Fax reception (no printing)

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Receiving a print job from a computer (the actual printing starts
after copying is finished)

• Printing

*1

• Fax memory transmission

• Fax memory reception

• Fax immediate printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Receiving a LAN-Fax job from a computer (except when
TWAIN scanning)

• LAN-Fax transmission (except when TWAIN scanning)

58

Installing the Machine

Current job Job that you want to execute simultaneously

Printing

PictBridge printing

• Scanning

*2

• Fax memory reception

• Fax memory transmission

• Fax immediate transmission

*3

*3

• Scanning a fax into the machine's memory before transmission

• Internet Fax reception (no printing)

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Scanning (except for Scan to USB)

*4

• Fax memory reception

• Fax memory transmission

• Fax immediate transmission

• Scanning a fax into the machine's memory before transmission

• Internet Fax reception (no printing)

• Internet Fax transmission

Fax memory transmission
(sending a fax that has already
been stored in the machine's
memory)

Fax memory reception (storing
a received fax into the
machine's memory)

• Copying

• Scanning

• Printing

*5

• Printing a fax received in the machine's memory

• Internet Fax reception

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

• Copying

• Scanning

• Printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

59

2. Getting Started

Current job Job that you want to execute simultaneously

Scanning a fax into the
machine's memory before
transmission

Fax immediate transmission
(scanning an original and
sending it simultaneously)

Printing a fax received in the
machine's memory

Fax immediate printing
(receiving a fax and printing it
simultaneously)

• Printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Printing

*5

• Printing a fax received in the machine's memory

• Internet Fax reception

• Scanning

*6

• Fax memory reception

• Fax memory transmission

• Fax immediate transmission

• Scanning a fax into the machine's memory before transmission

• Internet Fax reception (no printing)

• Internet Fax transmission

• Scanning

*6

• Internet Fax reception (no printing)

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

60

Internet Fax reception

• Copying (except when printing out the received Internet Fax)

• Scanning

• Printing (except when printing out the received Internet Fax)

• Fax memory reception

• Fax memory transmission

• Fax immediate transmission

• Printing a fax received in the machine's memory (except when
printing out the received Internet Fax)

• Fax immediate printing (except when printing out the received
Internet Fax)

• Scanning a fax into the machine's memory before transmission

• Internet Fax transmission

*7

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

Installing the Machine

Current job Job that you want to execute simultaneously

Internet Fax transmission

Receiving a LAN-Fax job from
a computer

• Printing

*5

• Fax memory reception

• Fax memory transmission

• Fax immediate printing

• Printing a fax received in the machine's memory

• Internet Fax reception

*8

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Copying

• Scanning (except for TWAIN scanning)

• Printing

• Fax memory reception

• Fax memory transmission

• Fax immediate printing

• Printing a fax received in the machine's memory

• Internet Fax reception

• Internet Fax transmission

• LAN-Fax transmission

• Copying

• Scanning (except for TWAIN scanning)

• Printing

LAN-Fax transmission

• Internet Fax reception

• Internet Fax transmission

• Receiving a LAN-Fax job from a computer

Printing starts after scanning is finished if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or

*1

when printing from the PostScript 3 printer driver.

Scanning is not possible if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printing

*2

from the PostScript 3 printer driver.

Fax transmission is not possible if [Gradation:] is set to [Fine] (PCL printer driver), or when printing from the

*3

PostScript 3 printer driver.

PictBridge printing might fail if free memory space is low.

*4

61

2. Getting Started

Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printing

*5

from the PostScript 3 printer driver.

Fax printing may take longer than normal if you scan using the control panel at the same time, especially

*6

when scanning multiple pages using the exposure glass.

Internet Fax transmission will not begin until Internet Fax reception is completed.

*7

Connection to the POP3 server cannot be performed during Internet Fax transmission.

*8

• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound
from the machine or see a failure message pop up on your computer screen. In this case, try again
after the current job is finished.

62

CES068

CES096

Connecting the Machine

Connecting the Machine

This section describes connecting the machine to a computer and a telephone line.

Connecting with a Computer Using a USB Cable

• USB 2.0 interface cable is not supplied. Obtain a USB cable that is correct for the computer you
are using.

• USB connection with a Macintosh is only possible via the computer’s standard USB port.

1. Remove the cable cover.

2. Connect the square-shaped connector of the USB 2.0 cable to the USB port.

3. Connect the opposite end's flat connector to your computer's USB interface or USB hub.

63

CES094

CES196

2. Getting Started

4. Attach the cable cover.

• For details about installing printer drivers for USB connection, see the instructions provided on the
driver CD-ROM.

Connecting with a Digital Camera Using a USB Cable

This machine supports direct printing, which allows you to print images taken with a digital camera by
connecting the camera directly to the machine. The following describes how to connect the machine to a
digital camera.

• Use the USB cable bundled with your digital camera.

• Make sure your digital camera supports PictBridge.

1. Confirm that both the machine and the digital camera are turned on.

2. Open the cover of the USB flash disk port, connect the USB cable, and then connect the

other end of the cable to your digital camera.

64

When the machine recognizes the digital camera as a PictBridge device, "PictBridge
Connecting...", then "Ready" will appear on the machine’s control panel.

CES068

Connecting the Machine

3. When a digital camera is not connected to the machine, store the USB cable in a location

where it will not be damaged.

• For details about the printing method, see p.145 "PictBridge Printing".

• Make sure to close the cover of the USB flash disk port after use.

Connecting with a Network Cable

Follow the procedure below to connect the machine to a computer through a network.

Prepare the hub and other network devices before connecting the 10BASE-T or 100BASE-TX cable to
the machine's Ethernet port.

• Do not connect the Ethernet port of the machine to a network that may supply excess voltage,
such as a telephone line. Doing so may result in fire or electric shock

• Use shielded Ethernet cable. Unshielded cables create electromagnetic interference that could
cause malfunctions.

• The Ethernet cable is not supplied with this machine. Select your cable according to the network
environment.

1. Remove the cable cover.

65

CES093

CES094

1

2

CES095

2. Getting Started

2. Connect the Ethernet cable to the Ethernet port.

3. Connect the other end of the cable to the network (e.g., a network hub).

4. Attach the cable cover.

• For details about network environment settings, see p.70 "Configuring the Machine".

• For details about installing printer drivers for network connection, see the instructions provided on
the driver CD-ROM.

Reading the LED lamps

1. Yellow: Flashes when 100BASE-TX or 10BASE-T is being used.

2. Green: Lights up when the machine is properly connected to the network.

66

CES068

Connecting the Machine

Connecting to a Telephone Line

You can connect the machine to the public switched telephone network (PSTN) directly or through a
private branch exchange (PBX).

Also, you can connect an external telephone to use the same telephone line for voice calls.

• To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Pour réduire le risque d'incendie, utiliser uniquement des conducteurs de télécommunications 26
AWG ou de section supérieure.

• : By law in the United States, you must program your phone number identification
(your fax number) into your machine before you can connect to the public phone system.

• Make sure the connector is the correct type before you start.

1. Remove the cable cover.

67

CES041

CES040

CES045

2. Getting Started

2. Connect a telephone line cord to LINE.

3. If using an external telephone, connect the telephone to TEL.

68

4. Pass the telephone line cord through the opening in the cable cover.

5. Hook the tabs of the cable cover into the openings of the machine.

CES046

CES094

6. Attach the cable cover in place.

Connecting the Machine

• After connecting the machine to the telephone line, configure the telephone network settings
and fax reception mode.

• If your telephone has functions that are not compatible with this machine, those functions will
not be usable.

• Confirm that you have registered user fax number and user name during Initial Setup. You can
check the registered information in [Program Fax Information] under [Admin. Tools].

• For details about registering fax sender information, see p.291 "Administrator Settings".

• For details about configuring the telephone network settings, see p.75 "Configuring
Telephone Network Settings".

• For details about configuring fax reception mode, see p.233 "Selecting Reception Mode".

• For details about [Program Fax Information], see p.291 "Administrator Settings".

69

CES184

2. Getting Started

Configuring the Machine

This section describes configuring the settings required to use the machine on a network and as a fax
machine.

Configuring the IPv4 Address Settings

The procedure for configuring network settings differs depending on whether IPv4 address information is
assigned automatically by the network (DHCP), or manually.

Setting the machine to receive an IPv4 address automatically

• A DHCP server is required on the network for the machine to receive an IPv4 address
automatically.

1. Press the [User Tools] key.

70

2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] [ ] keys to select [IPv4 Configuration], and then press the [OK] key.

5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.

6. Press the [ ] [ ] keys to select [Active], and then press the [OK] key.

7. Press the [User Tools] key to return to the initial screen.

8. If you are requested to restart the machine, turn off the machine, and then turn it back on.

9. Print the configuration page to confirm the setting.

The IPv4 address setting will appear under “TCP/IP” on the configuration page.

CES184

Configuring the Machine

• You can press the [Escape] key to exit to the previous level of the menu tree.

• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].

• If your network environment requires a specific transmission speed that is not automatically
detected, set the transmission speed in [Set Ethernet Speed] under [Network Settings].

• When [DHCP] is activated, manually configured IPv4 address settings are not used.

• For details about turning the machine on and off, see p.52 "Turning the Power on".

• For details about printing configuration page, see p.283 "Printing the Configuration Page".

• For details about [Admin. Tools Lock], see p.291 "Administrator Settings".

• For details about [Set Ethernet Speed], see p.279 "Network Settings".

Assigning the machine's IPv4 address manually

• The IPv4 address assigned to the machine must not be used by any other device on the same
network.

1. Press the [User Tools] key.

2. Press the [ ] [ ] keys to select [Network Settings], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] [ ] keys to select [IPv4 Configuration], and then press the [OK] key.

5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.

6. Press the [ ] [ ] keys to select [Inactive], and then press the [OK] key.

7. Press the [ ] [ ] keys to select [IP Address], and then press the [OK] key.

The current IPv4 address is shown.

71

2. Getting Started

8. Enter the machine’s IPv4 address using the number keys, and then press the [OK] key.

Press the [ ] [ ] keys to move between fields.

9. Press the [ ] [ ] keys to select [Subnet Mask], and then press the [OK] key.

The current subnet mask is shown.

10. Enter the subnet mask using the number keys, and then press the [OK] key.

Press the [ ] [ ] keys to move between fields.

11. Press the [ ] [ ] keys to select [Gateway Address], and then press the [OK] key.

The current gateway address is shown.

12. Enter the gateway address using the number keys, and then press the [OK] key.

Press the [ ] [ ] keys to move between fields.

13. Press the [User Tools] key to return to the initial screen.

14. If you are requested to restart the machine, turn off the machine, and then turn it back on.

15. Print the configuration page to confirm the setting.

The IPv4 address setting will appear under “TCP/IP” on the configuration page.

• You can press the [Escape] key to exit to the previous level of the menu tree.

• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].

• If your network environment requires a specific transmission speed that is not automatically
detected, set the transmission speed in [Set Ethernet Speed] under [Network Settings].

• When [DHCP] is activated, manually configured IPv4 address settings are not used.

• For details about turning the machine on and off, see p.52 "Turning the Power on".

• For details about printing configuration page, see p.283 "Printing the Configuration Page".

• For details about [Admin. Tools Lock], see p.291 "Administrator Settings".

• For details about [Set Ethernet Speed], see p.279 "Network Settings".

Configuring the IPv6 Address Settings

The procedure for configuring network settings differs depending on whether IPv6 address information is
assigned automatically by the network (DHCP), or manually.

72

Setting the machine to receive an IPv6 address automatically

CES184

• A DHCP server is required on the network for the machine to receive an IPv6 address
automatically.

1. Press the [User Tools] key.

Configuring the Machine

Press the [

2.

] [ ] keys to select [Network Settings], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] [ ] keys to select [IPv6 Configuration], and then press the [OK] key.

5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.

6. Press the [ ] [ ] keys to select [Active], and then press the [OK] key.

7. Press the [User Tools] key to return to the initial screen.

8. If you are requested to reboot the machine, turn off the machine, and then turn it back on.

9. Print the configuration page to confirm the setting.

The IPv6 address setting will appear under “IPv6 Configuration” on the configuration page.

• You can press the [Escape] key to exit to the previous level of the menu tree.

• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].

• When [DHCP] is activated, manually configured IPv6 address settings are not used.

• For details about turning the machine on and off, see p.52 "Turning the Power on".

• For details about printing configuration page, see p.283 "Printing the Configuration Page".

• For details about [Admin. Tools Lock], see p.291 "Administrator Settings".

73

CES184

2. Getting Started

Assigning the machine's IPv6 address manually

• The IPv6 address assigned to the machine must not be used by any other device on the same
network.

1. Press the [User Tools] key.

Press the [

2.

] [ ] keys to select [Network Settings], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] [ ] keys to select [IPv6 Configuration], and then press the [OK] key.

5. Press the [ ] [ ] keys to select [DHCP], and then press the [OK] key.

6. Press the [ ] [ ] keys to select [Inactive], and then press the [OK] key.

7. Press the [ ] [ ] keys to select [Manual Config. Address], and then press the [OK] key.

8. Enter the machine’s IPv6 address using the number keys, and then press the [OK] key.

9. Press the [ ] [ ] keys to select [Prefix Length], and then press the [OK] key.

10. Enter the prefix length using the number keys, and then press the [OK] key.

11. Press the [ ] [ ] keys to select [Gateway Address], and then press the [OK] key.

12. Enter the gateway address using the number keys, and then press the [OK] key.

13. Press the [User Tools] key to return to the initial screen.

14. If you are requested to reboot the machine, turn off the machine, and then turn it back on.

15. Print the configuration page to confirm the setting.

The IPv6 address setting will appear under “IPv6 Configuration” on the configuration page.

74

• You can press the [Escape] key to exit to the previous level of the menu tree.

• A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock].

• When [DHCP] is activated, manually configured IPv6 address settings are not used.

CES184

Configuring the Machine

• For details about turning the machine on and off, see p.52 "Turning the Power on".

• For details about printing configuration page, see p.283 "Printing the Configuration Page".

• For details about [Admin. Tools Lock], see p.291 "Administrator Settings".

Configuring Telephone Network Settings

Selecting the telephone line type

Select the telephone line type according to your telephone line service. There are two types: tone and
pulse dial.

This function is not available in some regions.

1. Press the [User Tools] key.

2. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] [ ] keys to select [Dial/Push Phone], and then press the [OK] key.

5. Press the [ ] [ ] keys to select the telephone line type appropriate for your telephone

service, and then press the [OK] key.

6. Press the [User Tools] key to return to the initial screen.

• You can press the [Escape] key to exit to the previous level of the menu tree.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].

• For details about [Admin. Tools Lock], see p.291 "Administrator Settings".

75

CES184

2. Getting Started

Selecting the telephone network connection type

Select the type of connection to the telephone network.

There are two types: public switched telephone network (PSTN) and private branch exchange (PBX).

1. Press the [User Tools] key.

2. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] [ ] keys to select [PSTN / PBX], and then press the [OK] key.

5. Press the [ ] [ ] keys to select [PSTN] or [PBX], and then press the [OK] key.

6. Press the [User Tools] key to return to the initial screen.

• You can press the [Escape] key to exit to the previous level of the menu tree.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].

• For details about [Admin. Tools Lock], see p.291 "Administrator Settings".

Setting the outside line access number

If the machine is connected to the telephone network through a PBX, set the dial number to access the
outside line.

• Make sure to set the outside line access number that matches the setting of your PBX. Otherwise,
you may not be able to send faxes to outside destinations.

76

CES184

Configuring the Machine

1. Press the [User Tools] key.

2. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] [ ] keys to select [PBX Access Number], and then press the [OK] key.

5. Enter the outside line access number using the number keys, and then press the [OK] key.

6. Press the [User Tools] key to return to the initial screen.

• You can press the [Escape] key to exit to the previous level of the menu tree.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].

• For details about [Admin. Tools Lock], see p.291 "Administrator Settings".

77

2. Getting Started

Sharing the Printer on a Network

This section describes how to configure this machine as a Windows network printer.

The network printer is configured to enable network clients to use it.

• To change printer properties, you must have Manage Printers permission (Full Control access
authentication under Windows Vista/7). Log on to the file server as an Administrator to acquire this
permission.

• The following procedure is based on Windows XP as an example. If you are using another
operating system, the procedure might vary slightly.

1. On the [Start] menu, click [Printers and Faxes].

2. Click the icon of the printer you want to use.

3. On the [File] menu, click [Properties].

4. On the [Sharing] tab, click [Share this printer].

5. To share the printer with users using a different version of Windows, click [Additional

Drivers...].

Omit this step if you have installed an alternative driver by selecting [Share this printer] during the
printer driver installation.

6. On the [Advanced] tab, click the [Printing Defaults...] button. Specify the default values

for the printer driver that will be distributed to client computers, and then click [OK].

7. Click [OK].

78

Installing Option

This section describes how to install the optional paper feed unit.

Installing the Paper Feed Unit (Tray 2)

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.

Installing Option

• Before installing or removing options, always disconnect the power cord plugs from the wall
outlet and allow time for the main unit to fully cool. Failing to take these precautions could result
in burns.

• The machine weighs approximately 30.0 kg (66.2 lb.). When moving the machine, use the
inset grips on both sides, and lift slowly in pairs. The machine will break or cause injury if
dropped.

• Lifting the paper feed unit carelessly or dropping may cause injury.

• Before moving the machine, unplug the power cord from the wall outlet. If the cord is
unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an
electrical or fire hazard.

• The machine should always be lifted by two people.

• Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur.

• Do not grip the tray areas when moving the machine.

79

CER004

CER023

CES052

2. Getting Started

1. Check that the package contains paper feed unit.

2. Turn off the power, and then unplug the machine's power cord from the wall outlet.

3. Remove the adhesive tape from the optional paper feed unit.

80

4. Lift using the inset grips on both sides of the machine.

CER005

Installing Option

5. There are three upright pins on the optional paper feed unit. Align them with the holes on

the underside of the machine, and then carefully lower the machine onto them.

6. After installing the option, print the configuration page to confirm the installation.

If it is installed properly, “Tray 2” will appear under “Paper Input” on the configuration page.

• After installing the optional paper feed unit, select tray 2 in the printer driver. For details, see the
printer driver Help.

• If the optional paper feed unit is not installed properly, reinstall it following this procedure. If you
cannot install it properly even after attempting reinstallation, contact your sales or service
representative.

• For details about printing configuration page, see p.283 "Printing the Configuration Page".

• For details about loading paper in tray 2, see p.104 "Loading Paper in Tray 2".

81

2. Getting Started

Paper and Other Media

This section describes supported and unsupported paper, paper precautions, details of each paper type
and the printable area.

• All paper must be set vertically, regardless of the paper size.

Supported Paper for Each Tray

This section describes the type, size, and weight of paper that can be loaded in each tray. The capacity
of each paper tray is also provided.

82

Tray 1

Paper and Other Media

Type Size Weight Capacity

Thin paper

Plain paper

Middle thick paper

Thick paper 1, 2

Recycled paper

Color paper

Preprinted paper

Prepunched paper

Letterhead

Bond paper

Cardstock

Label paper

Envelope

A4

B5 JIS

A5

B6 JIS

A6

Legal (81/2 " × 14 ")

Letter (81/2 " × 11 ")

Half Letter (51/2" × 81/2")

Executive (71/4 " × 101/2 ")

8 " × 13 "

81/2" × 13 "

Folio (81/4 " × 13 ")

16K (195 × 267 mm)

Com 10 (41/8" × 91/2")

Monarch (37/8" × 71/2")

C5 Env (162 × 229 mm)

C6 Env (114 × 162 mm)

60 to 160 g/m

(16 to 43 lb.)

2

250

(80 g/m2, 20 lb.)

DL Env (110 × 220 mm)

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

83

2. Getting Started

Tray 2 (option)

Type Size Weight Capacity

Thin paper

Plain paper

Middle thick paper

Thick paper 1

Recycled paper

Color paper

Preprinted paper

Prepunched paper

Letterhead

A4

Letter (81/2 " × 11 ")

60 to 105 g/m

(16 to 28 lb.)

2

500

(80 g/m2, 20 lb.)

84

Bypass tray

Type Size Weight Capacity

Paper and Other Media

Thin paper

Plain paper

Middle thick paper

Thick paper 1, 2

Recycled paper

Color paper

Prepunched paper

Letterhead

Bond paper

Cardstock

Label paper

Envelope

A4

B5 JIS

A5

B6 JIS

A6

Legal (81/2 " × 14 ")

Letter (81/2 " × 11 ")

Half Letter (51/2" × 81/2")

Executive (71/4 " × 101/2 ")

8 " × 13 "

81/2 " × 13 "

Folio (81/4 " × 13 ")

16K (195 mm × 267 mm)

Com 10 (41/8" × 91/2")

Monarch (37/8" × 71/2")

C5 Env (162 × 229 mm)

C6 Env (114 × 162 mm)

60 to 160 g/m

(16 to 43 lb.)

2

1

DL Env (110 × 220 mm)

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

• You cannot print on Legal size paper in the following cases:

• PCL printer driver

When [Gradation:] in [Print Quality] is set to [Fine]

• PostScript 3 printer driver

When [Print Quality:] in [Printer Features] is set to [Best Quality]

85

2. Getting Started

Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling, make sure
printed sheets have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about
recommended paper, contact your sales or service representative.

Middle thick paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Any input tray can be used.

Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "

× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)

Thick paper 1

Item Description

Paper thickness 91 to 105 g/m2 (24 to 28 lb.)

Supported paper tray Any input tray can be used.

Duplex supported size None

Notes The number of sheets that can be printed in one minute is approximately

half that of middle thick paper.

Thick paper 2

Item Description

Paper thickness 106 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes The number of sheets that can be printed in one minute is approximately

half that of middle thick paper.

86

Paper and Other Media

Thin paper

Item Description

Paper thickness 60 to 65g/m2 (16 to 17 lb.)

Supported paper tray Any input tray can be used.

Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "

× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)

Plain paper

Item Description

Paper thickness 66 to 74 g/m2 (18 to 20 lb.)

Supported paper tray Any input tray can be used.

Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "

× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)

Recycled paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Any input tray can be used.

Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "

× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Color paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Any input tray can be used.

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2. Getting Started

Item Description

Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "

× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Preprinted paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and tray 2

Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "

× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Prepunched paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Any input tray can be used.

Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "

× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Letterhead

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Any input tray can be used.

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Paper and Other Media

Item Description

Duplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "

× 101/2 "), 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "), 16K (195 mm
× 267 mm)

Notes Paper that has a thickness outside the specified range cannot be printed

onto.

Bond paper

Item Description

Paper thickness 106 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes • The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• If the paper thickness is outside the specified range, select [Thick Paper
1].

Cardstock

Item Description

Paper thickness 106 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes • The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• Paper thicker than 160 g/m2 cannot be printed onto.

Label paper

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

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CER112

2. Getting Started

Item Description

Notes • The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• Avoid using adhesive label paper on which glue is exposed. Glue
may stick to the inner parts of the machine, which can cause paper
feed problems, deterioration in print quality, or premature wear of the
print cartridge's photo conductor unit.

Envelope

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• The number of envelopes that can be printed in one minute is approximately half that of middle
thick paper.

• Paper can be loaded only up to the lower of the two paper limit marks of the tray.

• If printed envelopes come out badly creased, load the envelopes in the opposite direction. Also,
configure the printer driver to rotate the print object 180 degrees. For details about changing the
loading orientation, see the printer driver Help.

• Environmental factors can degrade the print quality on both recommended and non-recommended
envelopes.

• If envelopes are severely curled after printing, flatten them by bending them back against the curl.

• After printing, envelopes sometimes have creases along their long edges and toner smear on their
unprinted sides. Their print images might also be blurred. When printing large, black-solid areas,
striping can occur as a result of the envelopes overlapping.

• To correctly specify the length of an envelope whose flap opens along its short edge, be sure to
include the open flap when measuring.

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CER108

CER109

CER110

Paper and Other Media

• Fan envelopes, and then align their edges before loading.

• When fanning envelopes, make sure they are not stuck together. If they are stuck together,
separate them.

• When fanning envelopes, make sure the envelope flaps are not stuck together. If they are stuck
together, separate them.

• Before loading envelopes, flatten them out so that their curl does not exceed that shown in the
illustration below.

• If the curl is severe, flatten out the envelopes using your fingers, as shown in the illustration below.

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2. Getting Started

• You may not be able to perform duplex printing on 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "),
or 16K (195 mm × 267 mm) size paper in the following cases:

• PCL printer driver

When [Gradation:] in [Print Quality] is set to [Fine]

• PostScript 3 printer driver

When [Print Quality:] in [Printer Features] is set to [Best Quality]

Unsupported Types of Paper

Avoid using the following paper as they are not supported by this machine.

• Paper meant for an ink-jet printer

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead.

Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.
monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper, aluminum foil, carbon paper and conductive paper

• Paper that is heavier or lighter than the specified limitations

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which the adhesive under-layer or base paper is exposed

• Paper with clips or staples

• Do not use ink-jet printer paper because it may stick to the fusing unit and cause a paper jam.

• Do not load OHP transparencies. Load translucent media only.

• Do not use paper that has already been printed onto by other printers.

• When loading paper, take care not to touch the surface of the paper.

92

• Even supported types of paper may cause paper jams or malfunctions if the paper is not in good
condition.

CER001

1

2

4

3

3

4

Paper and Other Media

Paper Storage Precautions

Paper should always be stored properly. Improperly stored paper might result in poor print quality,
paper jams, or printer damage.

Recommendations are as follows:

• Avoid storing paper in areas that are excessively cold, hot, humid, or dry.

• Avoid exposing paper to direct sunlight.

• Store on a flat surface.

• Keep paper in its original packaging.

Printable Area

The following diagrams show the areas of paper that the machine can print onto.

Be sure to set the print margins correctly using the settings of the application in which it was created.

Paper

1. Print area

2. Feed direction

3. Approximately 4.2 mm (0.17 inches)

4. Approximately 4.2 mm (0.17 inches)

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CER117

4

1

2

3

3

3

2. Getting Started

Envelope

1. Print area

2. Feed direction

3. Approximately 10 mm (0.39 inches)

4. Approximately 15 mm (0.59 inches)

• The print area may vary depending on the paper size, printer language and printer driver settings.

• For better envelope printing, we recommend you set the right, left, top, and bottom print margins to
at least 15 mm (0.59 inches) each.

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CES059

Loading Paper

Loading Paper

This describes how to load paper into the paper tray and bypass tray.

• Do not pull out the paper tray forcefully. If you do, the tray might fall and cause an injury.

• When loading paper, take care not to trap or injure your fingers.

Loading Paper in Tray 1

The following example explains loading procedure for the standard paper tray (Tray 1).

• Before printing on paper other than envelopes, make sure that the fusing unit levers inside the front
cover are pulled up. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.

• Make sure paper is not stacked above the limit mark inside the tray. Misfeeds might occur.

• After loading paper in the tray, specify the paper type and size using the control panel to avoid
printing problems. This machine does not detect the paper size automatically.

• Do not mix different types of paper in the same paper tray.

• Do not move the side paper guides forcefully. Doing so can damage the tray.

• Do not move the end paper guide forcefully. Doing so can damage the tray.

• When inserting the tray, make sure it is not slanted. Inserting it at a slant can damage the machine.

• Curled paper may jam. Straighten curled paper before loading.

1. Pull out tray 1 carefully with both hands.

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CER031

CER032

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2. Getting Started

Place the tray on a flat surface.

2. Push the metal plate down until it clicks into place to lock.

3. Pinch the clip on the side paper guide and slide it to match the standard size.

96

When loading custom size paper, position the paper guide slightly wider than the actual paper
size.

4. Pinch the front end paper guide and slide it inward to match the standard size.

CER034

CER113

CER033

Loading Paper

When loading custom size paper, position the paper guide slightly wider than the actual paper
size.

5. Load the new paper stack print side up.

Make sure paper is not stacked higher than the upper limit (upper line) marked inside the tray.

Slide the guides inward, until they are flush against the paper's sides.

Make sure the paper is not stacked higher than the projection on the side paper guides.

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CER083

CER076

CER077

2. Getting Started

6. Check there are no gaps between the paper and the paper guides; both side and front

end paper guides.

If there is a gap between the paper and the front end paper guide, as in the example below, the
paper might not feed in correctly.

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