Sharp DESK R3.1 User Manual
Setup Guide
for Network Scanner
●●●●
Getting Started
Establishing Settings from the Web page
Setting Passwords
Basic Settings for Network Scanning
E-mail Server and DNS Server Settings
Setting Up Destination Information
Checking the IP Address of the Digital Laser Copier/Printer
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Using the Network Scanner
Using the Network Scanner Function
Scanning Settings
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Key Operator Program
To Use the Key Operator Program
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Troubleshooting
Error Messages When Communication Errors Occur
Important points when using Scan to E-mail
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Specifications
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Glossary
Getting Started
Before using the network scanner functionality, the following settings are necessary.
1. Set passwords
Establish a password for the administrator and a password for users. (Passwords can be omitted if not
needed.)
2. Establish basic network scanning settings
Select the transmission method for the network scanner function and establish settings for Scan to Email.
3. Establish E-mail server and DNS server settings
Establish E-mail server settings and DNS server settings as needed for the transmission method to be
used.
4. Set up destinations
Set up the destinations to which you wish to send scanned image data.
Establishing Settings from the Web page
You can access the Web server in the Digital Laser Copier/Printer from your computer to set the
above information.
Start up your Web browser.
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● Supported browsers:
Netscape Navigator 4.0 or later
Internet Explorer 4.0 or later
In the "Address" field of your Web browser, enter the IP address of the
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Digital Laser Copier/Printer as a URL.
● If you do not know the IP address, print out the Network Status Page from the Digital Laser
Copier/Printer. (
● When the connection is completed, the following Web page (machine information page)
will appear in your Web browser.
Checking the IP Address of the Digital Laser Copier/Printer)
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1
Getting Started
About the Web Page
Settings are established from the Web page shown below. A menu appears on the left side of the Web
page. Click on each of the menu items and set the required information.
For detailed information on setting procedures, click "Help" ( ). Refer to Help before establishing the
settings.
Menu
The settings appear here. Click on a setting and then set the required information.
Scanner Destination Management menu (
Set up destinations for Scan to FTP, Scan to FTP (Hyperlink), Scan to Desktop, and Scan to E-mail.
You can also edit or delete previously set destination information.
Setting Passwords)
Password Setup (
Passwords can be created to protect settings established in the Web page.
Network Scanning Setup (
This lets you select the transmission method for the network scanner function and establish settings
for Scan to E-mail.
Network Settings (
This lets you establish E-mail server settings, DNS server settings, and WINS server settings for Scan
to E-mail and Scan to FTP (Hyperlink), and for entering a host name instead of an IP address when
storing a transmission destination.
Help
Provides detailed procedures for each of the settings in the menu.
NOTE
●
When entering settings from the above Web page, the following characters cannot be entered:
< > & " #
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Basic Settings for Network Scanning)
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E-mail Server and DNS Server Settings)
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Setting Up Destination Information)
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2
Getting Started
Setting Passwords
Passwords can be set to restrict Web page access and protect settings.
Note that it is not necessary to set passwords; the network scanner functionality can also be used
without passwords.
A password can be set for the administrator and a password for users. If you use the user password
to access the Web page, you will be able to establish, edit, and delete destinations in the Scanner
Destination Management menu (
establish settings in the Setup menu.
To set a password, click on "Passwords" in the Web page menu (
For detailed information on setting passwords, refer to "Help" (
NOTES
●
A password must consist of alphanumeric characters and be no more than seven characters
long. Passwords are case sensitive.
●
When setting a password for the first time, enter "Sharp" for "Old Admin Password".
●
If you enable password protection without entering either of the passwords, the previously set
password will remain in effect. If a password has not been previously set, "Sharp" will be used.
●
When a password is set, you will be prompted for the password when you attempt to access a
Web page with protected settings. For the "User name", enter "user" if you are accessing the
page as a user, or "admin" if you are accessing the page as an administrator.
in "About the Web Page"); however, you will not be able to
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in "About the Web Page").
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in "About the Web Page").
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Basic Settings for Network Scanning
Click "Network Scanning" in the menu on the Web page (
a transmission method for sending image data scanned with the Digital Laser Copier/Printer. Click
the check box beside the desired method so that a check mark appears in the box, and then complete
the settings.
Scan to E-mail uses SMTP to send scanned image data as an e-mail file attachment. To establish
Scan to E-mail settings, click "Network Settings" in the Web page menu (
Page").
For detailed information on setting procedures, refer to "Help" (
NOTE
●
There are limitations to the use of Scan to E-mail. Be sure to read "Important points when using
Scan to E-mail" before using this feature.
in "About the Web Page"), and select
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in "About the Web
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in "About the Web Page").
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3
Getting Started
E-mail Server and DNS Server Settings
E-mail sent by Scan to E-mail or Scan to FTP (Hyperlink) uses SMTP. To use either of these
transmission methods, you must first click "Network Settings" in the Web page menu, click "E-mail" in
the screen that appears, and then enter the required information in the settings under "E-mail Setup".
If you entered a host name in "Primary E-mail Server" or "Secondary E-mail Server" under "E-mail
Setup", you will need to click "DNS" and then enter the settings for the DNS server under "DNS
Setup".
If you entered a host name in "Hostname or IP Address" when storing a destination for Scan to FTP
(Scan to FTP (Hyperlink)) or Scan to Desktop, you will also need to enter the settings for the DNS
server under "DNS Setup".
Setting Up Destination Information
Set up destination information such as the name and address of recipients to which you wish to send
image data scanned with the Digital Laser Copier/Printer.
A total of 200 destinations* can be set up for all transmission methods. To set up a destination, click
"Scanner Destination Management" (
can also click "E-mail", "FTP", or "Desktop" and then set up a destination. For detailed information on
setting up, editing, and deleting destinations, refer to "Help" (
in "About the Web Page") in the Web page menu. You
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in "About the Web Page").
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Scanner Destination Management
Set up, edit, and delete destination information for each transmission method.
E-mail
Set up e-mail addresses for Scan to E-mail.
When entering multiple e-mail addresses*, separate each address with a semicolon (;) or comma (,).
To perform Scan to E-mail, the e-mail server settings must first be established. Click "Network
Settings" in the Web page, click "E-mail" in the screen that appears, and then enter the settings under
"E-mail Setup".
* Multiple e-mail addresses (up to 200) can be stored as a group. Note that this may reduce the
maximum number of destinations (normally 200) that can be stored.
FTP
Set up an FTP server destination for Scan to FTP.
If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox, you can send an e-mail to
the address entered in "E-mail Address" that notifies the recipient of the location of the scanned image
data and its file format. (Scan to FTP (Hyperlink))
The e-mail includes a link to the location of the scanned image data, and if the FTP server does not
require a user name or password (anonymous server), the recipient can display the image by simply
clicking on the address.
If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or
WINS server settings. Click "Network Settings" and enter the settings under "DNS Setup". To perform
Scan to FTP (Hyperlink), you must also click "E-mail" and then enter the settings under "E-mail Setup"
for the e-mail server.
4
Getting Started
Desktop
Set up a personal computer destination (port number, etc.) for Scan to Desktop.
Scan to Desktop destinations can also be set up from the setup screen that appears when you restart
the computer after installing the Network Scanner Tool. Destinations set up from the Network Scanner
Tool setup screen do not need to be set up a second time from the Web page. For more information,
"User's Guides for Software Programs" in
refer to the User's Guide for the Network Scanner Tool (
the OPERATION MANUAL).
If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or
WINS server settings. Click "Network Settings" and enter the settings under "DNS Setup".
A destination that has been set up will be available for selection in the message screen of the Digital
Laser Copier/Printer when sending scanned data.
NOTE
●
Before setting up, editing, or deleting destinations, make sure that the screen for selecting
destination names is not displayed in the message screen of the Digital Laser Copier/Printer.
Editing and deleting are not possible if the screen is displayed.
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Checking the IP Address of the Digital Laser Copier/Printer
The IP address of the Digital Laser Copier/Printer to be used as a network scanner can be viewed by
printing out the Network Status Page from the operation panel of the machine as explained below.
Press the PRINT key to display the printer mode screen.
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Make sure the DATA indicator above the PRINT key is off (a print job is
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not in progress), and then press the SPECIAL FUNCTION key.
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Getting Started
Select "CONFIGURATION", and then press the OK key.
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Press the key to select "TEST PRINT MENU", and then press the OK
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key.
Press the key to select "NETWORK STATUS PAGE", and then press
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the OK key.
● The Network Status Page is printed.
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Using the Network Scanner
Procedures for using the Network Scanner functionality from the operation panel of the Digital Laser
Copier/Printer are explained here. The Network Scanner functionality enables you to convert paperbased information such as photographs, paper documents, and other printed matter into image data and
send that data to a file server or your personal computer over a corporate network (intranet) or the
Internet.
When sending image data using the Network Scanner feature, you will select a previously stored
destination (destination name) from the operation panel (message screen) of the Digital Laser Copier/
Printer.
The following three image data transmission methods are available:
1. Sending (storing) a scanned image to a specified directory on an FTP server on a network (Scan to
FTP).
2. Sending a scanned image to the desktop of a personal computer on a network (Scan to Desktop).
3. Sending a scanned image to an e-mail recipient (Scan to E-mail).
NOTES
● There are limitations to the use of Scan to E-mail. Be sure to read "Important points when using
Scan to E-mail" before using this feature.
● To use Scan to Desktop, the software in the accompanying CD-ROM must be installed.
"Installing the Software Program" in the OPERATION MANUAL)
(
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Using the Network Scanner Function
Press the SCAN key.
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● The SCAN indicator comes on and the main scanner mode screen appears.
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