Sharp AR-NB3 User Manual

MODEL

AR-NB3

NETWORK EXPANSION KIT

OPERATION MANUAL

(for network printer)

•

INTRODUCTION ....................1

Page

•

CONTENTS............................2

•

PRINTING FROM WINDOWS

•

PRINTER UTILITIES (WINDOWS)

•

PRINTING FROM A MACINTOSH

•

WEB FUNCTIONS OF THE MACHINE

•

KEY OPERATOR PROGRAMS

•

TROUBLESHOOTING .........34

•

SPECIFICATIONS ...............38

....17

....20

....3

...14

...31

INTRODUCTION

The optional network expansion kit (AR-NB3) enables the machine to be used as a network printer.

To use the machine as a PS printer, the PS3 expansion kit (AR-PK1/N) must be purchased and the product key (password) must be entered in "Product Key Setting" in the Web page (for the administrator). Please consult your dealer for the product key to be entered.

Note

• This manual only explains the network printer function that can be used when the optional network expansion kit is installed. For information on copier functions, adding paper and toner, removing misfeeds, using peripheral equipment, and other general information, please refer to "Operation manual (for general information and copier)" that accompanies the machine. For information on the network scanner function, please refer to the "Operation manual (for network scanner)" in the network expansion kit (AR-NB3).

• For information on installing the drivers and software cited in this manual, please refer to the separate "Software setup guide".

• For information on the operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in this manual are primarily for Windows environments, and Mac OS X v10.2.8 in Macintosh environments. The screens may vary in other versions of the operating systems.

• The explanations in this manual are based on American English and the North American version of the software. Software for other countries and regions may vary slightly from the North American version.

• This manual refers to the digital multifunction device equipped with the network function as "the machine".

• This manual refers to the Reversing single pass feeder as the "RSPF" and the Single pass feeder as the "SPF". Unless specific mention is made, both the RSPF and the SPF are referred to simply as "SPF".

• Wherever "AR-XXXX" appears in this manual, please substitute your model name for "XXXX".

XP in Windows®

• In some regions the "Key operator's guide" cited in this manual is a separate manual, and in other regions the "Key operator's guide" is included in the "Operation manual (for general information and copier)".

• The "Dual function board" cited in this manual can be installed as an option in some models and is pre-installed standard in other models. For detailed information, please refer to "3. PERIPHERAL DEVICES AND SUPPLIES" in the "Operation manual (for general information and copier)".

Trademark Acknowledgments

• Sharpdesk is a trademark of Sharp Corporation.

•Microsoft Windows Microsoft Corporation in the U.S.A. and other countries.

• Netscape Navigator is a trademark of Netscape Communications Corporation.

• Macintosh, Power Macintosh, Mac OS, LaserWriter, and AppleTalk are registered trademarks of Apple Computer, Inc.

• IBM, PC/AT, and PowerPC are trademarks of International Business Machines Corporation.

• Pentium is a registered trademark of Intel Corporation.

• PCL is a trademark of the Hewlett-Packard Company.

•PostScript

• Acrobat Adobe, the Adobe logo, Acrobat, and the Acrobat logo are trademarks of Adobe Systems Incorporated.

• NetWare is a registered trademark of Novell, Inc.

• Agfa and the Agfa Rhombus are registered trademarks of Agfa-Gevaert A.G.

• All other trademarks and copyrights are the property of their respective owners.

, Windows®, Windows® 95, Windows® 98, Windows® Me, Windows NT® 4.0, Windows® 2000,

XP, Windows® Server 2003 and Internet Explorer® are registered trademarks or trademarks of

is a registered trademark of Adobe Systems Incorporated.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

INTRODUCTION ........................................................................................................................................ 1

BASIC PRINTING .............................................. 3

● IF THE TRAY RUNS OUT OF PAPER DURING

● PAUSING A PRINT JOB...................................4

● WHEN "PAPER SOURCE" IS SET TO [AUTO

● HOW [BYPASS TRAY] AND [BYPASS

● AUDITING MODE .............................................5

OPENING THE PRINTER DRIVER FROM THE

[START] BUTTON ............................................. 6

PRINTER DRIVER SETTINGS .......................... 7

● TWO-SIDED PRINTING (ONLY FOR MODELS

●

● PRINTING A WATERMARK ...........................12

● PRINTING TEXT AND LINES IN BLACK .......13

PRINTER UTILITIES........................................ 14

● BEFORE USING THE PRINTER STATUS

USING THE PRINTER UTILITIES ................... 15

● STARTING UP THE PRINTER UTILITIES .....15

● USING THE PRINTER UTILITIES ..................15

● CHANGING THE PRINTER STATUS

● CHECKING THE PRINTER STATUS.............16

PRINTING FROM WINDOWS

PRINTING.........................................................4

SELECT] ...........................................................4

MANUAL] DIFFER IN THE "PAPER SOURCE"

SETTINGS ........................................................4

THAT SUPPORT TWO-SIDED PRINTING) .....8

PRINTING MULTIPLE PAGES ON ONE PAGE FITTING THE PRINT IMAGE TO THE PAPER ROTATING THE PRINT IMAGE 180 DEGREES

PRINTER UTILITIES (WINDOWS)

MONITOR .......................................................14

MONITOR SETTINGS ....................................15

...10

...11

....12

HOW TO ACCESS THE WEB PAGE AND VIEW

HELP................................................................ 20

ABOUT THE WEB PAGES (FOR USERS) ..... 21

● DIRECTLY PRINTING A FILE ON A

● PRINTER DEFAULT SETTINGS ................... 23

ABOUT THE WEB PAGES (FOR THE

ADMINISTRATOR) .......................................... 25

● PROTECTING INFORMATION

● E-MAIL PRINT FUNCTION............................ 27

● KEY OPERATOR PROGRAMS..................... 28

● E-MAIL STATUS AND E-MAIL ALERT

KEY OPERATOR PROGRAM LIST ................ 31

USING THE KEY OPERATOR PROGRAMS

● BASIC PROCEDURE FOR CONFIGURING

● SPECIAL SETTINGS ..................................... 33

TROUBLESHOOTING..................................... 34

CHECKING THE IP ADDRESS ....................... 37

WEB FUNCTIONS OF THE MACHINE

COMPUTER .................................................. 22

PROGRAMMED IN THE WEB PAGE

([PASSWORDS]) ........................................... 26

SETTINGS

SETTINGS ..................................................... 32

.................................................... 29

KEY OPERATOR PROGRAMS

TROUBLESHOOTING

SPECIFICATIONS

...... 32

BASIC PRINTING ............................................ 17

● IF THE TRAY RUNS OUT OF PAPER DURING

● PAUSING A PRINT JOB.................................18

● WHEN [PAPER FEED] IS SET TO [AUTO

● HOW [BYPASS TRAY] AND [BYPASS

● JOB CONTROL FUNCTION (MAC OS 8.6 TO

PRINTING FROM A MACINTOSH

PRINTING.......................................................18

SELECT] .........................................................19

MANUAL] DIFFER IN THE [PAPER FEED]

SETTINGS ......................................................19

9.2.2, MAC OS X V10.2 TO 10.3.4)................19

PRINTER SPECIFICATIONS .......................... 38

PRINTER DRIVER SPECIFICATIONS ............ 39

PRINTING FROM WINDOWS

ON LINE

DATA

SCAN

COPY

This chapter explains the basic procedure for printing in Windows and how to select printer driver settings.

BASIC PRINTING

The following example explains how to print a document from WordPad. Before printing, make sure that the correct size of paper for your document has been loaded in the machine.

Note

Make sure that the ONLINE indicator

Paper that can be used and the procedures for loading paper are the same as for copying. See the "Operation manual (for general information and copier)".

on the operation panel is lit.

If the ONLINE indicator is not on, press the [PRINT] key to switch to printer mode and then use the [ ] key to select "ONLINE".

Ready to print.

ONLINE OFFLINE

The status of the printer function is indicated by the ONLINE and DATA indicators above the [PRINT] key.

ONLINE indicator DATA indicator

There is print data in memory that has not been printed yet.

Printing is in progress or data is being received.

Lit

Blinking

The machine is online. Printing is possible.

A print job is being canceled.

Select [Print] from the application's

[File] menu.

The "Print" dialog box will appear.

Make sure that "SHARP AR-XXXX" is

selected as the printer. If you need to change any print settings, click the [Preferences] button ([Properties] button in Windows 95/98/Me/NT 4.0).

The printer driver setup screen will appear.

Off

The machine is offline. Printing is not possible.

There is no print data in memory and print data is not being received.

Start WordPad and open the document that you wish to print.

Windows 2000 does not have the [Preferences] button in this dialog box. Select settings as needed on each of the tabs in the setup screen.

☞PRINTER DRIVER SETTINGS (page 7),

TWO-SIDED PRINTING (ONLY FOR MODELS THAT SUPPORT TWO-SIDED PRINTING) (page 8), PRINTING MULTIPLE PAGES ON ONE PAGE (page 10) FITTING THE PRINT IMAGE TO THE PAPER

11), ROTATING THE PRINT IMAGE 180 DEGREES (page 12), PRINTING A WATERMARK PRINTING TEXT AND LINES IN BLACK (page 13)

(page 12),

(page

PRINTING FROM WINDOWS

Click the [Print] button ([OK] button in

Windows 95/98/Me/NT 4.0).

Printing begins. The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (offset function).

Note

When the job separator tray is installed

The output tray can be selected when selecting print settings at the time of printing. To change the tray selection, select the desired tray in "Output" in the [Paper] tab of the printer driver setup screen.

IF THE TRAY RUNS OUT OF PAPER DURING PRINTING

Add paper to the tray that ran out or to the bypass tray. If you add paper to the bypass tray, press the [PRINT] key on the machine to switch to printer mode and select "BYPASS-TRAY". Printing will resume. Note that if the "AUTO TRAY SWITCHING" setting is selected in the "PAPER SIZE SET" (accessed by pressing the [SPECIAL FUNCTION] key) and there is the same size of paper in another tray, the machine will automatically switch to the other tray and continue printing.

PAUSING A PRINT JOB

To pause a print job, press the [PRINT] key on the machine to switch to printer mode and then select "OFFLINE" with the [ ] key. The machine pauses the print job and then goes offline.

• To cancel a print job, press the [C] key ( ).

• To resume printing, select "ONLINE" with the [ ] key.

WHEN "PAPER SOURCE" IS SET TO [AUTO SELECT]

If "Paper Source" is set to [Auto Select] in the [Paper] tab of the printer driver setup screen and the correct size of paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "FORCED OUTPUT OF PRINT" setting (page 31)

in the key operator programs.

When "FORCED OUTPUT OF PRINT" is disabled

Add paper to the bypass tray, press the [PRINT] key on the machine to switch to printer mode, and select "BYPASS-TRAY". Printing will resume.

When "FORCED OUTPUT OF PRINT" is enabled

The closest size of paper in a tray other than the bypass tray will be used for printing.

Note

If the print image is in a different orientation than the paper, the print image will be automatically rotated 90 degrees to enable correct printing on the paper. (Other than the bypass tray)

HOW [BYPASS TRAY] AND [BYPASS MANUAL] DIFFER IN THE "PAPER SOURCE" SETTINGS

There are two bypass tray settings in "Paper Source" in the [Paper] tab of the printer driver setup screen:

• When [Bypass Tray] is selected, the print job is automatically printed on the paper in the bypass tray.

• When [Bypass Manual] is selected, the print job is not printed until paper is inserted into the bypass tray. If paper

is already in the bypass tray, remove the paper and then re-insert it to begin printing.

PRINTING FROM WINDOWS

AUDITING MODE

When "AUDITING MODE" is enabled in the key operator programs, a 5-digit account number must be entered in the printer driver setup screen in order to print. Account numbers are stored in the key operator programs. (See the "Key operator's guide".)

To open the account number entry screen, click the [Job Control] button in the [Main] tab of the printer driver setup screen.

Click the checkbox on the left side of "Account Number" so that a checkmark appears, enter your 5-digit account number, and click the [OK] button.

Note

Caution

When the [Auto Job Control review] checkbox is clicked, the account number confirmation screen always appears before printing starts.

• If "CANCEL JOBS OF INVALID ACCOUNTS" is enabled in the key operator programs and printing is attempted without entering an account number or an invalid account number is entered, printing will not take place. To allow printing without the entry of a valid account number, disable "CANCEL JOBS OF INVALID ACCOUNTS". In this case, the number of pages printed is added to the "OTHERS" count.

• When the PPD file* is used in Windows, auditing mode cannot be used in the printer function. For this reason, do not enable "CANCEL JOBS OF INVALID ACCOUNTS" in the key operator programs as this will prevent printing. Printed pages will be added to the "OTHERS" count. (See the "Key operator's guide".) * The PPD file enables the machine to print using the standard PS driver of the operating system.

OPENING THE PRINTER DRIVER FROM THE [START] BUTTON

To change the printer driver settings, follow the steps below. Settings adjusted in this way will be the initial settings when you print from an application. (If you change the settings in the printer driver setup screen at the time of printing, the settings will revert to the initial settings when you quit the application.)

Windows 2000/XP/Server 2003

Click the [start] button, and then click

[Control Panel].

• In Windows 2000, click the [Start] button and select [Settings].

• In Windows Server 2003, click the [Start] button and then click [Printers and Faxes]. Go to step

Click [Printers and Other Hardware],

and click [Printers and Faxes].

In Windows 2000, click [Printers].

Click the [SHARP AR-XXXX] printer

driver icon and select [Properties] from the [File] menu.

Windows 95/98/Me/NT 4.0

Click the [Start] button, select

[Settings] and then click [Printers].

Click the [SHARP AR-XXXX] printer

driver icon and select [Properties] from the [File] menu.

Note

In Windows 95/98/Me, click the [Setup]

tab.

In Windows NT 4.0, select [Document Defaults] to open the printer driver setup screen.

Click the [Printing Preferences] button

in the [General] tab.

The printer driver setup screen will appear.

☞PRINTER DRIVER SETTINGS (page 7)

The printer driver setup screen will appear.

☞PRINTER DRIVER SETTINGS (page 7)

PRINTER DRIVER SETTINGS

To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting. Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction.

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(1) Tab

The settings are grouped on tabs. Click on a tab to bring it to the front.

(2) Checkbox

Click on a checkbox to activate or deactivate a function.

(7) [OK] button

Click this button to save your settings and exit the dialog box.

(8) [Cancel] button

Click this button to exit the dialog box without making any changes to the settings.

(3) Print image

This shows the effect of the selected print settings.

(4) Drop-down list

Allows you to make a selection from a list of choices.

(5) Check button

Allows you to select one item from a list of options.

(6) Image of paper trays

The tray selected in "Paper Source" in the [Paper] tab appears in blue. You can also click on a tray to select it.

Note

• The settings and the image of the machine will vary depending on the model. If a tray or job separator tray option is installed, see "CONFIGURING THE PRINTER DRIVER" in "3. TROUBLESHOOTING AND USEFUL INFORMATION" in the "Software setup guide" to configure the settings for the option.

• For information on the printer function, see "PRINTER DRIVER SPECIFICATIONS" (page 39)

(9) [Apply] button

Click to save your settings without closing the dialog box.

Note

(10) [Help] button

Click this button to display the help file for the printer driver.

• Windows NT 4.0 does not have the [Apply] button.

• The [Apply] button does not appear when you open this window from an application.

PRINTING FROM WINDOWS

TWO-SIDED PRINTING (ONLY FOR MODELS THAT SUPPORT TWO-SIDED PRINTING)

On models that have the two-sided printing function, both sides of the paper can be printed on. To use this function, open the printer driver setup screen and select [2-Sided (Book)] or [2-Sided (Tablet)] from "Document Style" in the [Main] tab. To open the printer driver, see "

BASIC PRINTING" (page 3).

Note

The following example shows the result when portrait data is printed on both sides of the paper.

• Paper sizes that can be used for two-sided printing are Ledger, Letter, Legal, Foolscap, A3, A4, A5, B4 and B5.

• The bypass tray cannot be used for two-sided printing.

Print data

2-Sided (Book) 2-Sided (Tablet)

The pages are printed so that they can be bound at the side.

Printing result

The pages are printed so that they can be bound at the top.

PRINTING FROM WINDOWS

Pamphlet style

Pamphlet style prints two pages each on the front and back of each sheet of paper (four pages total on one sheet) so that the sheets can be folded down the center and bound to create a pamphlet. This function is convenient when you wish to compile printed pages into a pamphlet. To use this function, open the printer driver setup screen and select [Tiled Pamphlet] or [2-Up Pamphlet] in "Document Style" in the [Main] tab. The direction of opening of the pamphlet can be selected with the "Right Turning Pamphlet" checkbox in the [Advanced] tab. The following examples show how 8 pages are printed when [Tiled Pamphlet] is selected.

Note

Print data

Printing result

Right Turning Pamphlet Right Turning Pamphlet

• Because four pages are printed on each sheet of paper, blank pages are automatically added at the end when the total number of pages is not a multiple of four.

• When [Tiled Pamphlet] is selected, printing will take place on paper that is twice the size of the paper size specified in the application.

• When [2-Up Pamphlet] is selected, each page is reduced in the same way as for 2-Up and printed on the size of paper that is specified in the application.

PRINTING FROM WINDOWS

PRINTING MULTIPLE PAGES ON ONE PAGE

This feature allows you to reduce and print two, four, six, eight, nine or sixteen document pages on a single sheet of paper. To use this function, open the printer driver setup screen and select the number of pages per sheet (2-Up, 4-Up, 6-Up, 8-Up, 9-Up, or 16-Up) in "N-Up Printing" in the [Main] tab. The order of the pages can be changed in the "Order" menu. To open the printer driver, see "

BASIC PRINTING" (page 3).

Note

For example, when [2-Up] or [4-Up] is selected, the result will be as follows depending on the selected order.

The "N-Up Printing" setting is not available when [Fit to Page] is selected.

☞ FITTING THE PRINT IMAGE TO THE PAPER

N-Up Left to Right Right to Left

[2-Up]

(page 11)

N-Up Right, and Down Down, and Right Left, and Down Down, and Left

[4-Up]

If you select the [Border] checkbox, borderlines will be printed around each page.

Note

Examples for 2-Up and 4-Up are shown here. The order of 6-Up, 8-Up, 9-Up, and 16-Up is the same as 4-Up. The order can be viewed in the print image in the printer driver setup screen.

☞ PRINTER DRIVER SETTINGS

(page 7)

PRINTING FROM WINDOWS

FITTING THE PRINT IMAGE TO THE PAPER

The printer driver can adjust the size of the print image to match the size of the paper loaded in the machine. Follow the steps shown below to use this function. The explanation below assumes that you intend to print a ledger or A3 size document on letter or A4 size paper. To open the printer driver, see "

BASIC PRINTING" (page 3).

Note

Click the [Paper] tab in the printer

The "Fit To Paper Size" setting is not available when "N-Up Printing" is selected.

☞ PRINTING MULTIPLE PAGES ON ONE PAGE

driver setup screen.

Select the original size (Ledger or A3)

of the print image in "Paper Size".

Click on the [Fit to Page] checkbox.

When using the PS printer driver, select [Fit To Paper Size] in "Zoom Setting".

(page 10)

Select the size of the paper (Letter or

A4) that is loaded in the machine from "Fit to Paper Size".

The size of the print image will be automatically adjusted to match the paper loaded in the machine.

Paper Size: Ledger or A3 Fit To Paper Size: Letter or A4

Ledger or A3 size

document

(Paper Size)

Letter or A4 size

(Fit To Paper Size)

paper

Note

When using the PS printer driver, the print image can be enlarged or reduced by means of numerical values. (The vertical and horizontal ratios can be set separately.) Select [XY-Zoom] in step 3, click the [Width/Length] button, and adjust the ratios in the screen that appears.

PRINTING FROM WINDOWS

ROTATING THE PRINT IMAGE 180 DEGREES

The print image can be rotated 180 degrees. This feature rotates the print image 180 degrees to enable correct printing on paper that can only be loaded in one orientation. To use this function, select the image orientation in "Image Orientation" on the [Paper] tab, and then click on the [Rotate 180 degrees] checkbox. To open the printer driver, see "

BASIC PRINTING" (page 3).

Printing result

Landscape Rotate 180 degrees

ABCD

Note

The procedure for loading paper is explained in the "Operation manual (for general information and copier)".

PRINTING A WATERMARK

You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer driver setup screen, click the [Watermarks] tab, and follow the steps below. To open the printer driver, see "

How to Print a Watermark

From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"), and start printing.

BASIC PRINTING" (page 3).

Print sample

You can enter text to create your own custom watermark. For details on watermark settings, view printer driver Help.

☞ PRINTER DRIVER SETTINGS

(page 7)

+ 28 hidden pages