Sharp AR-NB3 Network Scanner Manual

MODEL

AR-NB3

NETWORK EXPANSION KIT

OPERATION MANUAL

(for network scanner)

Page

•

INTRODUCTION ..................... 1

•

CONTENTS ............................. 2

•

BEFORE USING THE NETWORK SCANNER FUNCTION

•

HOW TO USE THE NETWORK

SCANNER FUNCTION..............15

•

KEY OPERATOR PROGRAMS

•

TROUBLESHOOTING .......... 34

•

SPECIFICATIONS................. 38

................. 3

... 32

INTRODUCTION

The optional network expansion kit (AR-NB3) enables the machine to be used as a network scanner.

• To use the network scanner function, the dual function board (AR-EB9) must be installed in the machine.

• Use the machine's [USB-2:] port to connect the machine to the network expansion kit.

The network scanner function cannot be used if the network expansion kit is connected to the [USB-1:] port on the machine.

Note

• This manual only explains the network scanner function that can be used when the optional network expansion kit is installed. For information on copier functions, adding paper and toner, removing misfeeds, using peripheral equipment, and other general information, please refer to the "Operation manual (for general information and copier)" that accompanies the machine. For information on the network printer function, please refer to the "Operation manual (for network printer)" in the network expansion kit (AR-NB3).

• For information on installing the drivers and software cited in this manual, see the separate "Software setup guide".

• For information on the operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in this manual are primarily for Windows in other versions of the operating systems.

• This manual refers to the digital multifunctional system equipped with the network function as "the machine".

• This manual refers to the Reversing single pass feeder as the "RSPF" and the Single pass feeder as the "SPF". Unless specific mention is made, both the RSPF and the SPF are referred to simply as "SPF".

• Wherever "AR-XXXX" appears in this manual, please substitute your model name for "XXXX".

• The indicators of the operation panel may differ depending on the country and region.

XP. The screens may vary

• In some regions the "Key operator's guide" cited in this manual is a separate manual, and in other regions the "Key operator's guide" is included in the "Operation manual (for general information and copier)".

•

The "Dual function board" cited in this manual can be installed as an option in some models and is pre-installed standard in other models. For detailed information, please refer to "3. PERIPHERAL DEVICES AND SUPPLIES" in the "Operation manual (for general information and copier)".

•

The fax function is not available in some countries and regions.

Trademark Acknowledgments

• Sharpdesk is a trademark of Sharp Corporation.

•Microsoft Windows Microsoft Corporation in the U.S.A. and other countries.

• Netscape Navigator is a trademark of Netscape Communications Corporation.

• Macintosh, Power Macintosh, Mac OS, LaserWriter, and AppleTalk are registered trademarks of Apple Computer, Inc.

• IBM, PC/AT, and PowerPC are trademarks of International Business Machines Corporation.

•PostScript

• Acrobat Adobe, the Adobe logo, Acrobat and the Acrobat logo are trademarks of Adobe Systems Incorporated.

• NetWare is a registered trademark of Novell, Inc.

• Agfa and the Agfa Rhombus, are registered trademarks of Agfa-Gevaert A.G.

• All other trademarks and copyrights are the property of their respective owners.

, Windows®, Windows® 95, Windows® 98, Windows® Me, Windows NT® 4.0, Windows® 2000,

XP, Windows® Server 2003 and Internet Explorer® are registered trademarks or trademarks of

is a registered trademark of Adobe Systems Incorporated.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

INTRODUCTION ........................................................................................................................................ 1

BEFORE USING THE NETWORK

ABOUT THE NETWORK SCANNER

FUNCTION ......................................................... 3

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE ... 4

● HOW TO ACCESS THE WEB PAGE AND

ABOUT THE WEB PAGE (FOR USERS).......... 5

● STORING DESTINATIONS ..............................6

ABOUT THE WEB PAGE (FOR THE

ADMINISTRATOR) .......................................... 11

● BASIC SETTINGS FOR NETWORK

● VARIOUS SERVER SETTINGS .....................13

● PROTECTING INFORMATION

SCANNER FUNCTION

VIEW HELP ......................................................4

SCANNING .....................................................12

PROGRAMMED IN THE WEB PAGE

([Passwords]) ..................................................14

HOW TO USE THE NETWORK SCANNER FUNCTION

KEY OPERATOR PROGRAM LIST ................ 32

USING THE KEY OPERATOR PROGRAMS.. 33

TROUBLESHOOTING ..................................... 34

● MAXIMUM RESOLUTION ............................. 35

● DISPLAY MESSAGES................................... 35

● IF YOUR E-MAIL IS RETURNED .................. 35

● IMPORTANT POINTS WHEN USING SCAN TO

CHECKING THE IP ADDRESS ....................... 37

KEY OPERATOR PROGRAMS

TROUBLESHOOTING

E-MAIL ........................................................... 36

SPECIFICATIONS

A LOOK AT THE MACHINE............................ 16

● OPERATION PANEL ......................................16

● SCAN MODE (BASE SCREEN) .....................18

● AUDITING MODE ...........................................19

SENDING AN IMAGE ...................................... 20

● BASIC TRANSMISSION PROCEDURE.........20

●

SELECTING A DESTINATION (USING THE

[ADDRESS] KEY)............................................... 22

● TRANSMITTING A TWO-SIDED ORIGINAL..25

CHECKING THE SIZE OF A PLACED

ORIGINAL ........................................................ 26

STORING SCANNING SETTINGS .................. 26

● MANUALLY SETTING THE SCANNING

SIZE ................................................................26

● SELECTING THE COLOUR MODE ...............27

● SELECTING THE RESOLUTION ...................27

● SELECTING THE FILE FORMAT...................28

● SETTING THE LIGHT SOURCE COLOUR ....29

● ADJUSTING THE THRESHOLD VALUE .......29

● ENABLING SCANNING MARGINS (VOID

AREA) .............................................................30

● IMAGE ORIENTATION AND STANDARD

ORIGINAL PLACEMENT ORIENTATION ......31

● ENTERING CHARACTERS............................31

BEFORE USING THE NETWORK

SCANNER FUNCTION

ABOUT THE NETWORK SCANNER FUNCTION

When the network expansion kit is installed in the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. You can select from the following transmission methods as the destination where you wish to send the scanned image, depending on where you wish to send the scanned image data.

1. The scanned image can be sent to a memory storage device on a network (a designated directory on an FTP server). (This is called

"Scan to FTP"

When sending a scanned image to an FTP server, an e-mail message can also be sent to a preset e-mail address to inform the recipient of the location of the scanned image data. (This is called manual.)

in this manual.)

"Scan to FTP (Hyperlink)"

in this

2. A scanned image can be sent to a computer connected to the same network as the machine. (This is called this manual.)

*Before Scan to Desktop can be performed, the

software in the CD-ROM that accompanies the network expansion kit (AR-NB3) must be installed. For the procedure for installing the software, see the "Sharpdesk installation guide".

3. The scanned image can be sent to an e-mail recipient. (This is called this manual.)

"Scan to Desktop"

"Scan to E-mail"

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be configured. To configure the settings, use a computer that is connected to the same network as the machine to access the machine's Web server. The Web page can be viewed with your Web browser (Internet Explorer 5.5 or later (Windows)/5.1 or later (Macintosh), or Netscape Navigator 6.0 or later).

HOW TO ACCESS THE WEB PAGE AND VIEW HELP

Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view information on the various function settings that can be operated remotely over the network from the machine's Web pages. For the settings of each function, see the explanations in Help.

Open the Web browser on your

computer.

Supported browsers: Internet Explorer 5.5 or later (Windows)/

5.1 or later (Macintosh)

Netscape Navigator 6.0 or later

In the "Address" field of your Web

browser, enter the IP address of the machine.

To check the IP address, see "

CHECKING THE IP

ADDRESS" (page 37).

When the connection is complete, the Web page will appear in your Web browser.

☞ABOUT THE WEB PAGE (FOR USERS) (page 5)

Click [Help] under the menu frame.

For an explanation of a function or setting in the Web page, click the corresponding item in the Help screen.

Close the Web page.

When you have finished using the Web page, click the (close) button in the top right corner of the page.

ABOUT THE WEB PAGE (FOR USERS)

When you successfully connect to the Web server in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for configuring settings, click [Help] in the menu frame.

(1)

(2)

(3)

(4)

(1) Menu frame

The various settings appear in this frame. Click a menu item to configure the corresponding setting.

(2) System Information

This shows the model name and current status of the machine.

• Device Status This shows information on the machine's paper

trays and output trays, toner and other supplies, and the total sheet usage count. Out of paper and other warnings appear in red.

• Device Configuration Shows what options are installed.

• Network Status Shows general information as well as the status

of TCP/IP, NetWare, AppleTalk, and NetBEUI.

(3) Image Send Management

This is the base screen for storing, editing, and deleting destination information.

• Destination (page 6 Store destinations for Scan to FTP, Scan to

FTP (Hyperlink), Scan to Desktop, and Scan to E-mail. You can also edit or delete previously stored destination information.

•

Network Scanning (changing custom index names) This enables to change custom index names.

Click the [Submit] button to store the entered information as index names.

The custom index consists of six indexes. A 6-character index name can be stored for each index, allowing destinations to be grouped.

(4) Admin Mode

Click here to open the adminstrator Web page and enter the administrator user name and password.

☞PROTECTING INFORMATION PROGRAMMED IN

THE WEB PAGE ([Passwords]) (page 14)

☞ABOUT THE WEB PAGE (FOR THE

ADMINISTRATOR) (page 11)

)

BEFORE USING THE NETWORK SCANNER FUNCTION

STORING DESTINATIONS

To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to edit or delete stored destinations. (Page 10 A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations.*

* Multiple e-mail addresses can be stored as a group (up to 100). Note that this may reduce the maximum number of

destinations (normally 200) that can be stored.

)

Click here to store destinations.

Storing destinations for Scan to E-mail

Click [Destination] in the menu frame

of the Web page.

Click [E-mail].

E-mail: See below FTP: See page 7 Desktop: See page 8 Group (E-mail): See page 9

. . .

Enter the destination information.

For each setting, see the following table.

When you have finished entering the

information, click [Submit].

The entries will be stored.

Note

To perform Scan to E-mail, the SMTP server settings must first be established. (Page 13)

E-mail destination information

Item Description

Name (Required) Enter the name of the destination (up to 36 characters).

Initial (Optional)

Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing

E-mail Address (Required)

Enter initial text for the destination (maximum of 10 characters). When the destination list is displayed in the destination control screen, the initial text is used to group the destinations.

convenient grouping of destinations. Drop down list: Select a custom index for the destination to be stored. User checkbox:

Enter the e-mail address of the destination (up to 64 characters). If an LDAP server is being used, you can click the [Global Address Search] button to search for an address on the LDAP server.

When this is selected, the destination is stored in the user tab of the address book. (Page 22

)

BEFORE USING THE NETWORK SCANNER FUNCTION

Storing destinations for Scan to FTP

Click [Destination] in the menu frame

of the Web page.

Click [FTP].

Note

If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (page

6) from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the

scanned image data (Scan to FTP (Hyperlink)). A hyperlink to the file server to which the scanned image data was sent appears in the e-mail, and the recipient can click the hyperlink to go directly to the location where the image data is stored.

Enter the destination information.

For the settings, see the following table.

When you have completed all the

entries, click [Submit].

The entries will be stored.

FTP destination information

Item Description

Name (Required) Enter the name of the destination (up to 36 characters).

Initial (Optional)

Custom Index Names can be assigned to the custom indexes as desired (page 5), allowing

Hostname or IP Address (required)*

User Name (Optional) Enter the login user name for the FTP server (maximum of 32 characters).

Password (Optional) Enter the login password for the FTP server (maximum of 32 characters).

Directory (Optional) If you wish to specify a destination directory on the FTP server, enter the directory

Enable Hyperlink to FTP server to be e-mailed (Checkbox)*

E-mail Destination

Enter initial text for the destination (maximum of 10 characters). When the destination list is displayed in the destination control screen, the initial text is used to group the destinations.

convenient grouping of destinations. Drop down list: Select a custom index for the destination to be stored. User checkbox:

Enter the IP address or host name of the FTP server (maximum of 127 characters).

(maximum of 200 characters).

When you send a scanned file to an FTP server, you can have a transmission notification automatically sent to the file recipient by e-mail. To have transmission notifications sent, select the checkbox. The FTP server name will appear in the transmission notification as a hyperlink.

Select the recipient that you wish to notify of the file transmission to the FTP server. To select a recipient here, the recipient's e-mail address must have been previously stored. (Page 6

When this is selected, the destination is stored in the user tab of the address book. (Page 22

)

*1 If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (Page 13) *2 To perform Scan to FTP (Hyperlink), you must also enter the settings for the e-mail server.

BEFORE USING THE NETWORK SCANNER FUNCTION

Storing destinations for Scan to Desktop

The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page. (The Network Scanner Tool is on the "Sharpdesk" CD-ROM that accompanies the Network Expansion Kit.)

For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the destination, see the "Sharpdesk installation guide" that accompanies the network expansion kit. Normally your computer is stored as the destination by the method indicated above.

The following page for storing Scan to Desktop destination information appears when [Destination] is selected in the menu frame, followed by [Desktop]. This page is used mainly by the system administrator in the following circumstance.

• When another machine that also has the network expansion kit is added to your network and you wish to send an image scanned on the new machine to a destination stored on the existing machine

See "

Editing and deleting programmed transmission destinations" (page 10) to select the Scan to Desktop

destination information that you wish to use on the new machine and enter the displayed information in this screen in the new machine. (When you have completed all entries, click [Submit].) If there are several destinations that you wish to use on the new machine, repeat this procedure as needed.

If the information entered here differs from the information entered on the host computer, transmission/reception will not be possible. For the settings, see the following table.

Scan to Desktop destination information

Item Description

Name (Required) Enter the name of the destination (up to 36 characters).

Initial (Optional) Enter initial text for the destination (maximum of 10 characters). When the destination

list is displayed in the destination control screen, the initial text is used to group the destinations.

Custom Index Names can be assigned to the custom indexes as desired (page 5

convenient grouping of destinations. Drop down list: Select a custom index for the destination to be stored. User checkbox:

Hostname or IP Address (Required)*

Port Number (Required) Enter a port number from 0 to 65535 for the desktop network scanner tool.

Process Directory (Optional)

Enter the IP address or host name of the FTP server (maximum of 127 characters).

Enter the destination directory name for the file (maximum of 200 characters). The file will be processed in this directory after it is received.

When this is selected, the destination is stored in the user tab of the address book. (Page 22

)

), allowing

User Name (Optional) Enter the login user name for the network scanner tool (maximum of 32 characters).

Password (Optional) Enter the login password for the network scanner tool (maximum of 32 characters).

* If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (Page 13)

BEFORE USING THE NETWORK SCANNER FUNCTION

Storing Groups (Scan to E-mail)

You can send a scanned image to multiple e-mail destinations in a single Scan to E-mail operation. If you frequently transmit to a fixed group of destinations, you can store the destinations as a group.

Note

Click [Destination] in the menu frame

of the Web page.

Click [Group(E-mail)].

Up to 100 destinations can be stored in one group.

Enter the destination information.

For the settings, see the following table.

When you have completed all of the

entries, click [Submit].

The entries will be stored.

Storing a group of destinations

Item Description

Name (Required) Enter a name for the group (up to 36 characters).

Initial (Optional) Enter initial text for the destinations (maximum of 10 characters). When the

destination list is displayed in the destination control screen, the initial text is used to group the destinations.

Custom Index Names can be assigned to the custom indexes as desired (page 5

convenient grouping of destinations. Drop down list: Select a custom index for the destination to be stored. User checkbox:

Address(es) (Required) Select the address of each destination from the "E-mail" list box. Programmed e-mail

destinations appear in each of the destination lists. To select multiple destinations, click each address while holding down the [Ctrl] key on the keyboard. If you need to cancel an address that has been selected, click the address again while holding down the [Ctrl] key. If an LDAP server is being used, you can click the [Global Address Search] button to search for an address on the LDAP server. Multiple e-mail addresses can be entered. Separate the e-mail addresses with a comma (,), semi-colon (;), space ( ), or colon (:).

When this is selected, the destination is stored in the user tab of the address book. (Page 22

)

), allowing

BEFORE USING THE NETWORK SCANNER FUNCTION

Editing and deleting programmed transmission destinations

To edit or delete programmed destinations, click [Destination] in the menu frame of the Web page.

Click [Destination] in the menu frame

of the Web page.

In the Destinations List, click the

checkbox of the destination that you want to edit or delete.

Note

If you attempt to delete a programmed destination in the following situations, a warning message will appear and deletion will not be possible.

• The destination is included in a group. If the destination is being used for a current transmission, cancel the transmission or wait until it is completed and then delete the destination. If the destination is included in a group, delete the destination from the group and then delete the destination.

To edit the selected destination, click [Edit]

at the bottom of the Destinations List.

The programming screen of the destination selected in step 2 appears. Edit the information in the same way as you initially stored

it. When finished, be sure to click [Submit] to save your changes.

To delete the selected destination,

click [Delete] at the bottom of the Destinations List.

A message appears

asking you to confirm the

deletion. Click [Yes] to

delete.

Printing lists of programmed destinations

You can print lists showing the destinations that have been programmed. The following lists can be printed.

•

Print individual list: Shows the information programmed in e-mail, FTP, desktop, and group destinations.

• Print group list: Shows only the information programmed in group (e-mail) destinations.

Click [Destination] in the menu frame

of the Web page.

To print the individual list, click [Print

Individual List] at the bottom of the destinations list.

To print the group list, click [Print

Group List] at the bottom of the destinations list.

ABOUT THE WEB PAGE (FOR THE ADMINISTRATOR)

In addition to the menu that appear in the user Web page, the Web page for the administrator also shows menus that can only be established by the administrator. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are explained here.

(1)

(2)

(3)

(4)

(5)

(6) (7)

(1) Network Scanning (page 12

This lets you select transmission methods for the network scanner function and configure settings for Scan to E-mail.

(2) Passwords (page 14

The administrator can establish passwords to protect the Web site. Enter the password that you wish to establish and click the [Submit] button. A password can be set for the administrator and users.

(3) Clock Adjust

This is used to set the time in the machine. Make sure the time is set correctly when performing Scan to E-mail. This setting does not appear on models that have the fax function. If your model has the fax function, see the "Operation manual (for facsimile)" to set the time at the operation panel of the machine.

)

(4) Quick Setup (page 13

This is used to configure basic settings for the SMTP, DNS, and LDAP servers.

(5) Security

Port numbers can be changed or disabled for security purposes.

Note

(6) Services (page 13

This is used to configure advanced SMTP and DNS server settings as needed for each transmission method.

(7) LDAP (page 13)

This is used to configure advanced settings for global address searches.

If "HTTP" is disabled, it will not be possible to open the Web page. To open the Web page in this case, the network expansion kit must be reset.

☞ How to reset the network expansion kit

(page 37)

)

+ 28 hidden pages