Sharp AR-FX3 User Manual

AR-150

SERIES

FA CSIMILE OPERATION MANU AL

INSTALLATION

INITIAL SETTINGS

CHOOSING SUITABLE MEDIA

HOW TO USE THE FAX FUNCTION

TROUBLESHOOTING

SPECIFICATIONS

GLOSSARY

QUICK REFERENCE

INDEX

Cover page(SUK).p65 21/09/99, 16:161

This product contains a lithium-ion battery , and must be disposed of properly . Contact your local environmental officials f or disposal instructions.

Important safety information

• If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line , as it may cause harm to the telephone network.

• The AC power outlet shall be installed near the equipment and shall be easily accessible.

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) dur ing an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• Do not install or use the machine near water, or when y ou are wet. Take care not to spill any liquids on the machine.

DECLARA TION

The equipment has been approved in accordance with Council Decision 98/482/ EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approv al does not, of itself, give an unconditional assurance of successful operation on ev ery PSTN network termination point. This equipment may hav e interworking problems with Spanish pub lic network.

In the event of prob lems , y ou should contact your equipment supplier in the first instance.

00 1 WANGa(SUK) A5.p65 11/10/99, 15:021

TABLE OF CONTENTS

1. INSTALLATION

Introduction ........................................................................................................ 1-1

Choosing a Location .......................................................................................... 1-1

Parts Identification ............................................................................................. 1-2

Connections....................................................................................................... 1-3

Connecting theTelephone Line Cord ................................................................. 1-3

Final Preparations .............................................................................................. 1-4

Connecting Other Devices................................................................................. 1-4

2. INITIAL SETTINGS

A Look at the Operation Panel........................................................................... 2-1

About the Liquid Crystal Display........................................................................ 2-2

Using the Arrow Keys ........................................................................................ 2-2

Adjusting the Beep Volume................................................................................ 2-2

Adjusting the Ringing Volume ............................................................................ 2-3

Setting he Length of Alarm Beeps ..................................................................... 2-3

Turning Key beeps Off ....................................................................................... 2 -4

Setting the Language......................................................................................... 2-4

Fax Setup........................................................................................................... 2-5

How to Enter Characters .................................................................................... 2-5

Entering your Name and Fax Number ............................................................... 2-6

Setting the Date and Time ................................................................................. 2-7

Auto Summer Time Setting ................................................................................ 2-8

Selecting the Reception Mode........................................................................... 2-9

Setting the Number of Rings for Auto Reception............................................. 2-10

Setting the Number of Rings for Manual Reception ........................................ 2-10

Selecting the Reception Paper Size ................................................................ 2-11

Setting the Tray Paper Size.............................................................................. 2-12

Setting the Number of Recall Times ................................................................ 2-13

Setting the Recall Interval................................................................................ 2-14

Setting the Index Function ............................................................................... 2-15

Setting Fine Resolution Priority ....................................................................... 2-16

Setting Up the Unit for Use with a PC Modem................................................. 2-16

Using the Remote Reception Function............................................................ 2-17

PBX Setting...................................................................................................... 2-18

Storing Numbers for Automatic Dialing ............................................................ 2-19

Chain Dialing for Long Numbers ...................................................................... 2-21

Storing Numbers Under Group Keys ............................................................... 2-22

Using the Unit with an Answering Machine ..................................................... 2-24

Quiet Detect Time ............................................................................................ 2-24

Answering Machine Backup ............................................................................ 2-25

3. CHOOSING SUITABLE MEDIA

Originals Suitable for Faxing .............................................................................. 3-1

Size and Weight ................................................................................................. 3-1

Unsuitable Originals ........................................................................................... 3-2

00 2 TABLE a(SUK) A5.p65 11/10/99, 15:071

Table of contents

4. HOW TO USE THE FAX FUNCTION

Sending Documents ...................................................................................... 4-1

Setting the Document.................................................................................... 4-1

Optional Transmission Settings ..................................................................... 4-3

Resolution ..................................................................................................... 4-3

Contrast......................................................................................................... 4-3

Cover Sheet ................................................................................................... 4-4

Auto Cover Sheet .......................................................................................... 4-5

Dialing and Transmitting ................................................................................ 4-6

Direct Keypad Dialing.................................................................................... 4-6

Rapid Key Dialing.......................................................................................... 4-7

Speed Dialing ................................................................................................ 4-7

Chain Dialing ................................................................................................. 4-8

Using the SEARCH Key ................................................................................ 4-9

Redialing ....................................................................................................... 4-9

Receiving Faxes .......................................................................................... 4-10

Using AUTO Mode....................................................................................... 4-10

Using MANUAL Mode ................................................................................. 4-10

Using A.M Mode.......................................................................................... 4-10

Optional Reception Settings........................................................................ 4-11

Receive Reduce .......................................................................................... 4-11

Footer Printing............................................................................................. 4-12

When using manual sending and receiving ................................................ 4-12

Special Functions........................................................................................ 4-13

Memory ....................................................................................................... 4-13

Memory Backup .......................................................................................... 4-13

Subsitute Reception into Memory ............................................................... 4-13

Data Transfer ............................................................................................... 4-14

Transmission Reservation ........................................................................... 4-15

Broadcasting ............................................................................................... 4-17

Polling .......................................................................................................... 4-19

Setting the Polling Key ................................................................................ 4-19

Polling Others.............................................................................................. 4-19

Being Polled (Memory Polling).................................................................... 4-20

Timer Operations......................................................................................... 4-22

Anti Junk Fax ............................................................................................... 4-24

Printing Out Reports.................................................................................... 4-26

Activity Report Auto Listing ......................................................................... 4-28

Printing Transaction Reports ....................................................................... 4-28

5. TROUBLESHOOTING

Troubleshooting ............................................................................................. 5-1

Messages and Signals .................................................................................. 5-2

Display Messages ......................................................................................... 5-2

Audible Signals .............................................................................................. 5-3

6. SPECIFICATIONS

Specifications ................................................................................................ 6-1

GLOSSARY QUICK REFERENCE INDEX

00 2 TABLE a(SUK) A5.p65 11/10/99, 15:072

1. INSTALLATION

Introduction

This manual describes how to use the fax function of the AR-150 series. Part names and functions shared with the copy function (for example, the misfeed indicator and add paper indicator), are described in the copier operation manual. For more information, please read the copier operation manual.

Choosing a Location

All electrical equipment is potentially dangerous if not installed and operated correctly . Make sure that you meet the following requirements when you set up or move the unit.

• The unit must be installed on a level surface.

• Use only the rated voltage from a properly grounded wall socket.

• Keep the unit away from

areas that are:

- Dusty or smoky

- Damp or humid

- Poorly ventilated

- In view of windows or extremely bright light

- In direct sunlight

- Subject to other extreme conditions

• Provide ample room for easy access to the front, back, and sides of the unit.

• Leave enough space around the ventilation outlets for heat from the fan to dissipate properly. Blocking these outlets could cause the unit to overheat, which can cause serious damage to the internal parts.

• Use of extension cords is not recommended.

01 INSTALLATIONb(SUK)A5.P65 11/10/99, 15:251

INSTALLATION

Fan

1-1

Parts Identification

Fax control panel

1-2

01 INSTALLATIONb(SUK)A5.P65 11/10/99, 15:252

INSTALLATION

Connections

Connecting the Telephone Line Cord

Plug one end of the telephone line cord into the jack on the unit marked “TEL LINE.” Plug the other side into the wall jack (using the provided adaptator, if necessary).

For Germany , please connect the cable from the f ax unit with the wired plug connector code (F) with the wire down into the wall socket (TAE 6) code (F).

The fax unit can be used as single device and in combination (in serial connection) with approved terminal equipment(s).

To connect an extension telephone or an answering machine, plug the extension line cord in the provided wall jak adaptator.(See “Connecting Other Devices” in this chapter for details.)

Note: If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

01 INSTALLATIONb(SUK)A5.P65 11/10/99, 15:253

INSTALLATION

TEL

LINE

1-3

Final Preparations

Connecting Other Devices

If desired, an answering machine or external telephone can be connected to the unit by plugging the external line cord in the external jack of the wall jack (wall socket code “N” for Germany) or in the provided adaptator.

• Connecting an answering machine to the unit allows you to receive both voice and fax messages when you are out. To use this feature, first change the outgoing message of your answering machine, and then set the reception mode of the unit to “A.M.” (Answering Machine mode) when you go out.

The outgoing message of your answering machine should be changed to inform callers who want to send a fax to press their FAX START key.

Comments:

1. It is advisable to keep the length of the message under 10 seconds. If it is too long,

you may have difficulty receiving faxes sent by automatic dialing.

2. Your callers can even leave a voice message and send a fax message on the

same call. Modify your outgoing message to explain that this can be done by pressing their FAX START key after leaving their voice message.

• You can connect an extension phone to the unit to make and receive calls like any other extension phone on your line. Even if you pick up the extension phone and hear a fax tone, the unit will automatically cut in and take over the line.

Note: The Remote Recepion function is initially set to “ON”.

1-4

01 INSTALLATION(SUK)A5.P65 07/10/99, 10:294

INSTALLATION

2. INITIAL SETTINGS

A Look at the Operation Panel

Left arrow key ( ) and right arrow key ( )

Press these keys to scroll through a menu. During input mode, these keys are also sometimes used to move the cursor.

LIQUID CRYSTAL DISPLAY

This display shows the various message during fax operation and programming.

FUNCTION key

Press this key to enter function mode.

BOOK SEND key

Press this key to fax a document from the original table.

RESOLUTION key

Press this key to adjust the resolution before sending faxes.

CONTRAST key

Press this key to adjust the contrast before sending faxes.

Rapid keys

Press one of these keys to dial a fax or telephone number automatically. Press Rapid key 20 to start polling. (Note that you must attach the Rapid key labels.)

Number keys

Press these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

Press these keys to enter symbols during the name storing procedure. Pres these keys to scroll thoruh a menu. During input mode, these keys are also sometimes used move the cursor

STOP key

Press this key to stop an operation before it is completed, or to delete the number that was last input. This key is also used to close the line when manually dialing.

BOOK SEND

RESOLUTION CONTRAST BROADCAST

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20/POLL

PQRS

ENTER

FUNCTION

ABC

DEF

MNO

JKL

GHI

WXYZ

TUV

FAX STARTSTOP

FAX START key

Press this key to begin sending a fax or manually receiving a fax.

AUTO MANUAL A.M.

RECEPTION

MODE

DOCUMENT

SPEED/ SEARCH

REDIAL/ PAUSE

SPEAKER

LCD contrasts dial

Turn this dial to adjust the contrast level of the LCD.

ENTER key

Press this key to decide an item in a menu, or to enter numbers and letters you have typed in.

AUTO light

This light indicates that the machine will answer

automatically.

machine

MANUAL light

This light indicates that machine

must be answered

manually.

A.M. light

This light indicates the answering machine will answer the line if properly connected.

RECEPTION MODE key

Press this key to select the mode of reception.

BROADCAST key

Press this key to send documents to a group of receiving fax machines.

DOCUMENT key

Press this key to perform a direct send fax transmission.

SPEED/SEARCH key

Press this key to dial a two digit Speed Dial number. During character inputting, use this key to delete an incorrect entry. Press this key twice to search for an automatic dialing number.

REDIAL/PAUSE key

Press this key to automatically redial the last number you dialed. Also, press this key to insert a pause when entering numbers.

SPEAKER key

Press this key to begin manual dialing. (To close the line, press the SPEAKER key again.)

the

02 INITAL. b(SUK) A5.p65 11/10/99, 13:401

INITIAL SETTINGS

2-1

About the Liquid Crystal Display

The unit is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying var ious messages and settings during operation. This LCD can display up to 20 characters on each line. When the unit is idle, the LCD shows the date, time, and the stand-by memory available.

Example:

Located to the upper right of the operation panel, the LCD contrast dial controls the contrast of the display.Turning the dial to the right dar kens the LCD. Turning the dial to the left lightens the LCD.

Using the Arrow Keys

The left and right arrow ( ) keys on the operation panel of the unit are ver y useful for scrolling through the various function lists and settings. Once you have pressed the FUNCTION key, you can scroll through the eight functions as desired. (See the Function Table at the end of the Quick Reference Guide for an at-a-glance view of all the unit’s functions and settings.) Pressing the ENTER key chooses the displayed function. For many of the function lists, you can then use the arrow keys again to scroll through the settings.

Adjusting the Beep Volume

Adjust the volume of both key beeps and alarm beeps (emitted at the end of transmission and reception) using the procedure below.

Factory setting: 3 (MEDIUM)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “BEEP VOLUME” will appear in 3 Press the or key to lower

4 “STORED” will appear in the

5 Press the STOP key twice to

2-2

02 INITAL. b(SUK) A5.p65 11/10/99, 13:402

ENTER

STOP

GHI

in the display.

MNO

the display.

or raise the volume to the desired level.

display.

STOP

exit.

INITIAL SETTINGS

Adjusting the Ringing Volume

Adjust the ringing volume of the unit using the procedure below. Factory setting: 3 (MEDIUM)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “RINGING VOLUME” will

GHI

in the display.

TUV

appear in the display.

3 Press the or key to lower

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP

or raise the volume to the desired level.

display.

exit.

Setting the Length of Alarm Beeps

You can select the length in seconds of the alarm beeps following the procedure below .

Factory setting: 1 (3SEC)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “BEEP LENGTH” will appear in 3 Press the or key to set the

GHI

in the display.

JKL

the display.

alarm beeps to the desired length or to turn them off.

4 “STORED” will appear in the

5 Press the STOP key twice to

02 INITAL. b(SUK) A5.p65 11/10/99, 13:413

ENTER

STOP STOP

display.

exit.

INITIAL SETTINGS

2-3

Turning Key Beeps Off

If you prefer, you can choose to turn the key beeps off. To do this, follow the procedure below:

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will appear in

FUNCTION

2 “KEY BEEPS” will appear in the 3 Press 1 to turn the key beeps on, 4 Press the STOP key twice to exit.

STOP STOP

GHI

the display.

PQRS

display.

ABC

or 2 to turn them off.

Setting the language

You can select language of display and reports. To do this, follow the procedure below:

Step Press these keys Comments

1 “OPTION SETTING” will appear in 2 “LANGUAGE” will appear in the 3 Press the or keys to scroll the 4 Press ENTER to select language. 5 Press the STOP key twice to exit.

FUNCTION

ABC

ENTER

STOP

2-4

02 INITAL. b(SUK) A5.p65 11/10/99, 13:424

GHI

the display.

display.

languages.

STOP

INITIAL SETTINGS

Fax Setup

How to Enter Characters

You can enter letters with the number keys. Letters are marked above each of the number keys “2” through “9”. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the ke y). The keys used f or entering characters are shown below.

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

• To enter two characters in succession which require using the same key, press the right arrow (

) key once after entering the first character , and then enter the second

character.

• To change one individual character to another, move the cursor to the character you want to change and enter the new one. The new character will replace the old one.

• Symbols can also be entered by pressing the “#” and “

” keys:

ЕДЖШЦ

• Pressing the “1” key on the 10-keypad enters space.

02 INITAL. b(SUK) A5.p65 11/10/99, 13:425

INITIAL SETTINGS

2-5

Fax Setup

Entering Your Name and Fax Number

Note: You can view all of the items in the menu display b y pressing the FUNCTION

key, then using the left and right arrow (

) keys to scroll through the function list. Pressing the ENTER key chooses the displayed function. Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.

To have your name and fax number pr inted at the top of every page you transmit, program them by pressing the operation panel keys as shown below.

• If you enter an incorrect character, press the SPEED SEARCH key to move the cursor back to the mistake, then enter the correct character. To move the cursor forward, press the right arrow ( ) key.

Use the following procedure to enter your name and fax number:

Step Press these keys Comments

1 “ENTRY MODE” will appear in 2 “ENTER Y OUR FAX #” will 3 Enter your own fax number

4 “ENTER Y OUR NAME” will 5 Enter your name by pressing

FUNCTION

DEF

TUV

GHI

PQRS

ENTER

PQRS PQRS PQRS

GHI GHI

GHI

PQRS PQRS PQRS

PQRS PQRS

DEF

ABC

DEF

ABC

PQRS PQRS

(example: 18002374277)

PQRS PQRS

PQRS

(example: SHARP)

the display.

appear in the display.

(maximum 20 digits) by pressing the number keys. To insert a space between digits, press the

” key. To insert a “+”, press

“ the “#” key.

appear in the display.

the appropriate number keys as shown on the left. Press each key repeatedly until the desired letter appears in the display (maximum of 24 characters). To enter a space, press the 1 key twice. To switch between lower case and capital letters, press the REDIAL PAUSE key once.

6 “STORED” will appear in the

7 Press the STOP key twice to

ENTER

STOP

2-6

02 INITAL. b(SUK) A5.p65 11/10/99, 13:446

display.

STOP

exit.

INITIAL SETTINGS

Fax Setup

Setting the Date and Time

The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time b y pressing the ke ys on the operation panel as sho wn below. To correct a mistake, press the STOP key to move the cursor back to the mistake, and then enter the correct number.

Note: The unit supports millennial dates (those from the year 2000 on). To program

such a date, enter the last two digits; for example, the y ear 2000 is programmed by entering “00”.

Use the following procedure to set the date and time:

Step Press these keys Comments

1 “ENTRY MODE” will appear in 2 “ENTER YEAR” will appear in

FUNCTION

ABC

DEF

the display.

3 Enter the last two digits of the

WXYZ

year. “ENTER MONTH” will appear in the display.

(example: 1999)

4 Enter the month (2 digits: “01”

PQRS

(example: July)

5 Enter the day of the month (“01”

6 “ENTER TIME” will appear in

ENTER

7 Enter the hour (2 digits: “00” to

8 Enter the minute (2 digits: “00”

9 The clock starts when you

10 Press the STOP key twice to

ABC

ENTER

STOP

JKL

(example: the fifth)

DEF

STOP

for January, “02 for February, “12” for December, etc.). “ENTER DATE” will appear in the display.

to “31”). “PRESS ENTER KEY” will appear in the display.

the display.

“23”).

to “59”).

press this button. “STORED” will appear in the display.

exit.

02 INITAL. b(SUK) A5.p65 11/10/99, 13:447

INITIAL SETTINGS

2-7

Auto Summer Time Setting

The unit can be set to adjust to time changes during the year, so that its internal clock and all subsequent notations of time (fax headers, programmed times, etc.) are automatically adjusted. When the Auto Summer Time Setting is on, the adjustments take place as shown below:

On the last Sunday of every March: 01:00 02:00 On the last Sunday of every October: 01:00

Use the procedure below to program the Auto Summer Time Setting:

Step Press these keys Comments

1 “ENTRY MODE” will appear in 2 “AUT O SUMMER TIME” will

FUNCTION

JKL

DEF

00:00

the display.

appear in the display.

3 Press 1 to turn the Auto

4 Press the STOP key twice to

STOP STOP

ABC

Summer Time Setting on, or 2 to turn it off.

exit.

2-8

02 INITAL. b(SUK) A5.p65 11/10/99, 13:458

INITIAL SETTINGS

Fax Setup

Selecting the Reception Mode

Your unit has three modes for receiving incoming calls and faxes:

• AUT O mode:

Select this mode when you only want to receive faxes on your telephone line. The unit will automatically answer all calls and receive incoming faxes.

• MANUAL mode:

This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual mode, the unit must be set to not answer while in MANU AL mode (see “Setting the Number of Rings for Man ual Reception” on the next page). You can also receive faxes; however, all calls must first be answered by picking up the receiver on the extension phone or telephone connected to the same line.

• A.M. mode:

Select this mode when an answering machine is connected to the unit and you want the answering machine to answer all calls. This allows you to receive both voice messages and faxes while you are out.

To set the reception mode, press the RECEPTION MODE key until the light next to the desired mode comes on.

ENTER

For more information on reception modes, refer to Chapter 4.

02 INITAL. b(SUK) A5.p65 11/10/99, 13:459

BOOK SEND

FUNCTION

RESOLUTION CONTRAST BROADCAST

AUTO MANUAL A.M.

RECEPTION

INITIAL SETTINGS

MODE

2-9

Fax Setup

Setting the Number of Rings for Auto Reception

You can set the number of rings before the unit answers in AUTO mode using the procedure below.

Factory setting: 2

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “# OF RINGS(AUTO)” will 3 Select the number of rings you

GHI

in the display.

GHI

appear in the display.

WXYZ

would like to use (0 to 9).

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP

display.

STOP

exit.

Note: If the external telephone is connected, the external telephone rings once

regardless the number of rings is set to 0.

Setting the Number of Rings for Manual Reception

The number of rings before the unit answers in MANU AL mode can also be set. If y ou do not want the unit to answer at all in MANUAL Mode, select “0” in Step 3 below.

Factory setting: 0 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “# OF RINGS(MAN.)” will 3 Select the number of rings you 4 “STORED” will appear in the

ENTER

GHI

in the display.

JKL

appear in the display.

WXYZ

would like to use (0 to 9).

display.

5 Press the STOP key twice to

STOP STOP

2-10

02 INITAL. b(SUK) A5.p65 11/10/99, 13:4510

exit.

INITIAL SETTINGS

Fax Setup

Selecting the Reception Paper Size

On the control panel, you can select the paper size that you want received faxes to be printed on (AUTO, A4, Letter, Legal). If you select the AUTO setting the unit automatically prints the fax out on the most appropriate size paper. Follow the procedure below:

Factory setting: 4 (AUTO)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

GHI

in the display.

2 “PRINT PAPER SIZE ” will

appear in the display.

3 Press 1 for letter, 2 for legal, 3

4 Press the STOP key twice to

Note: If the size setting on the control panel differs from the size actually in the

paper trays, the error message “PAPER OUT (XX)” appears on the display (for example, if you have set A4 on the control panel and the paper trays contains letter-size and legal-size paper). When this happens, the received fax is saved in memory and printed when you do either of the following.

•

Correct the setting on the control panel

•

Put paper of the selected size in the paper tray and set the siz e with function (See the section “Setting the Paper Size”)

STOP

ABC

DEF

STOP

GHI

for A4, or 4 for AUTO. “STORED” will appear in the display.

exit.

02 INITAL. b(SUK) A5.p65 11/10/99, 13:4611

INITIAL SETTINGS

2-11

Fax Setup

Setting the Tray Paper Size

You must program the size of paper you have loaded in the unit so that Receive Reduce functions can properly adjust the size of documents printed out. Follow the steps below.

Note: If you are using A4 size paper , y ou do not need to mak e any changes , as this

is the factory setting.

Factory setting: 3 (A4)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “PAPER SIZE MAIN

GHI

in the display.

ABC

CASSETTE” will appear in the display.

3 Press 1 for letter, 2 for legal, 3

for A4-size paper or 4 for other

ABC

4 Press 1 for letter, 2 for legal, 3

ABC

DEF

5 Press the STOP key twice to

GHI

STOPSTOP

Notes: (If the option of the 2nd cassette has been installed) When the unit runs out of paper while receiving a fax:

•

If paper of the same size is available in another paper tray, the unit automatically switches to the other tray and prints the fax.

•

If the same size paper is loaded in both main cassette and the second cassette, select “4: OTHER” for the tray that y ou do not want to use.

•

If same size paper is not available in the other tray, the error message “PAPER SIZE” appears on the display. The received fax is saved in memory and printed when you add paper of the proper size.

sizes. “STORED” and then “SECOND CASSETTE“ (If the option of the 2 been installed) will appear in the display.

for A4-size paper or 4 for other sizes. “STORED” will appear in the display.

exit.

cassette has

2-12

02 INITAL. b(SUK) A5.p65 11/10/99, 13:4612

INITIAL SETTINGS

Fax Setup

Setting the Number of Recall Times

You can select the number of times the unit will try to recall a busy number. If you enter 00, the unit will not try to recall. Follow this procedure:

Factory setting: 02

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “RECALL TIMES” will appear in

GHI

in the display.

TUV

the display.

3 Enter the number of recall times

(“00” to “14”).

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP STOP

GHI

display.

exit.

02 INITAL. b(SUK) A5.p65 11/10/99, 13:4713

INITIAL SETTINGS

2-13

Fax Setup

Setting the Recall Interval

The recall interval, the time the unit waits in between attempts to re-send a fax to a busy number, can be set from 1 to 15 minutes. Follow this procedure:

Factory setting: 05 (5 minutes)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “RECALL INTERVAL” will

GHI

in the display.

WXYZ

appear in the display.

3 Enter the recall interval (“01” to

“15”).

JKL

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP

display.

STOP

exit.

2-14

02 INITAL. b(SUK) A5.p65 11/10/99, 13:4714

INITIAL SETTINGS

Fax Setup

Setting the Index Function

You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray. Use the following procedure to set the index function.

Separate faxes

with index marks

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will appear 2 “BATCH INDEXING” will appear 3 Press 1 to turn on the index 4 Press the STOP key twice to

FUNCTION

ABC

STOP STOP

GHI

in the display.

ABC

in the display.

ABC

function, or 2 to turn it off.

exit.

02 INITAL. b(SUK) A5.p65 11/10/99, 13:4815

INITIAL SETTINGS

2-15

Fax Setup

Setting Fine Resolution Priority

For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is made using the RESOLU- TION key. When Fine Resolution Prior ity is tur ned on, all faxes will be sent in Fine Mode unless otherwise specified. To tur n on this function, follow the procedure below:

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “FINE PRIORITY” will appear in 3 Press 1 to turn Fine Resolution 4 Press the STOP key twice to

STOP

GHI

in the display.

DEF

the display.

ABC

Priority on, or 2 to turn it off.

STOP

exit.

Setting Up the Unit for Use with a PC Modem

The unit is set to automatically begin reception if you pick up from an extension telephone and the unit detects a fax tone. However , if y ou are using a modem on the same line, you must deactivate this function : otherwise the unit will mistakenly attempt to receive the transmission from your computer. To tur n of the Fax Signal Receive function, follow the procedure below.

Note: If you turn off the Fax Signal Receive function, be sure to activ ate the Remote

Reception function. See “Using the Remote Reception Function” on the next page for details on how to do this.

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “FAX SIGNAL RECEIVE” will 3 Press 1 to turn Fax Signal 4 Press the STOP key twice to

2-16

STOP

GHI

in the display.

ABC

appear in the display.

ABC

Receive on, or 2 to turn it off.

STOP

exit.

INITIAL SETTINGS

02 INITAL. b(SUK) A5.p65 11/10/99, 13:4816

Fax Setup

Using the Remote Reception Function

The unit’s Remote Reception f eature is designed to allow you to activate f ax reception from an extension telephone. The Remote Reception function operates even when the FAX Signal Receive function is turned off. When you hear the fax tone, simply press the one-digit Fax Remote Number (F actory setting: 5) and

. Follow the two

procedures below to use this feature.

Notes:

•

If documents are set in the SPF, the unit does not respond to pressing Fax Remote Number and

. However, if the originals are set in the SPF as a part of a copy job

in progress, the unit answers when you press the Fax Remote Number and

•

If you want to receive a f ax while you are on an e xtension telephone, when y ou hear a fax tone, press the one-digit Fax Remote Number and

. To ensure proper fax reception, hang up the extension phone only after you have confir med that fax reception has begun. Confirm that the fax reception has begun by having the extension telephone connected directly to the fax. Furthermore, there is no sound when fax reception begins.

Turning on Remote Reception:

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

GHI

in the display.

2 “REMOTE RECEPTION” will

appear in the display.

3 Press 1 to turn Remote 4 Press the STOP key twice to

STOP

ABC

Reception on, or 2 to turn it off.

STOP

exit.

02 INITAL. b(SUK) A5.p65 11/10/99, 13:4917

INITIAL SETTINGS

2-17

Fax Setup

Setting a Fax Remote Number: Factory setting: 5

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

GHI

in the display.

2 “FAX REMOTE NUMBER” will

appear in the display.

3 Enter the number you would

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP STOP

PBX setting

The unit is connected to a PBX, you can program unit to access automatically public line outside PBX.

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will appear 2 “PBX SETTING” will appear in

FUNCTION

ABC

3 Press 1 (YES) if the unit is

4 “PBX SELECT” will appear in

WXYZ

GHI

ABC

like to use as the Fax Remote Number.

display.

exit.

in the display.

the display.

connected to a PBX. Press 2 (NO) if the unit is connected to a public line.

the display. This parameter permits to define how connection of a call from a PBX to an external line is made. For more details about this mode, see operation manual of your PBX or contact support department of PBX dealer. Press 1 for “FLASH” mode. Press 2 for “ID PBX” mode.

5 “PBX ID CODE” will appear in

6 Press ENTER key to continue. 7 Press the STOP key twice to

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02 INITAL. b(SUK) A5.p65 11/10/99, 13:4918

ENTER

STOP

WXYZ

STOP

INITIAL SETTINGS

the display. Enter identification number of your PBX (max. 3 digits)

exit.

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