Sharp AR-FX2 User Manual
MODEL
AR-FX2
FACSIMILE EXPANSION KIT
OPERATION MANUAL
Page
• BEFORE STARTING
• BASIC OPERATIONS
• USING CONVENIENT
FUNCTIONS 1
• USING CONVENIENT
FUNCTIONS 2
• PRINTING LISTS
GENERAL INFORMATION
•
• APPENDIX
Appendix-1
1-1
2-1
3-1
4-1
5-1
6-1
This equipment complies with the requirements of Directives 98/13/EC and 89/336/EEC,
73/23/EEC both amended by 93/68/EEC.
Dieses Gerät entspricht den Anforderungen der EU-Richtlinien 98/13/EU und 89/336/
EWG sowie 73/23/EWG, die durch die Richtlinie 93/68/EWG geändert wurden.
Cet appareil est conforme aux exigences de la directive 98/13/CEE ainsi que des
directives 89/336/CEE et 73/ 23/CEE modifiées par la directive 93/68/CEE.
Este aparato satisface las exigencias de las Directivas 98/13/CE y 89/336/CEE, 73/23/
CEE modificadas ambas por medio de la 93/68/CEE.
Quest’apparecchio è conforme ai requisiti delle direttive 98/13/CE e 89/336/EEC, 73/23/
EEC, entrambe emendate dalla 93/68/EEC.
Dit apparaat voldoet aan de eisen van de richtlijnen 98/13/EG en 89/336/EEG, 73/23/
EEG, beide gewijzigd door 93/68/EEG.
Este equipamento obedece às exigências das directivas 98/13/CEE, 89/336/CEE e 73/23/
CEE, cujas versões foram todas corrigidas pela directiva 93/68/CEE.
Denna utrustning uppfyller kraven enligt direktiven 98/13/EC och 89/336/EEC, 72/23/
EEC båda med tillägget 93/68/EEC
Dette udstyr overholder kravene i direktiverne 98/13/EU og 89/336/EEC, 73/23/EEC
begge med ændringer i.h.t 93/68/EEC.
Dette produktet oppfyller kravene i direktivene 98/13/EC og 89/336/EEC, 73/23/EEC,
begge komplettert av 93/68/EEC.
Tämä laite täyttää direktiivien 98/13/EEC ja 89/336/EEC, 73/23/EEC vaatimukset, joista
kumpaakin jälkimmäistä on muutettu direktiivillä 93/68/EEC. : Low voltage directive 93/
68/EEC : CE Mark reguration
Y our Sharp AR-FX2 Facsimile Expansion Kit has been designed to w ork with the analogue
PSTNs in the following countries:
• United Kingdom
• Ireland
Country Differentiation Table
Language
Setting
United
Kingdom
Ireland
Note: This manual (f ax function) describes the AR-200 model with optional single pass
feeder (AR-SP2), job separator tra y kit (AR-TR2), and optional facsimile e xpansion
kit (AR-FX2) installed. Depending on the model you have and on the options
installed, some of the illustrations in this manual may be different, howev er, the
basic operations are the same.
English
English
Operation
Manual
English
English
Accessory for
TEL Line
Adapter
none
Power
Cord
3 PIN
3 PIN
The equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single
terminal connection to the public switched telephone network (PSTN). However, due to differences between
the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional
assurance of successful operation on every PSTN network termination point.
In the event of problems, you should contact your equipment supplier in the first instance.
Dieses Geraet wurde gemaess der Entscheidung 98/482/EG des Rates europaweit zur Anschaltung als einzelne
Endeinrichtung an das oeffentliche Fernsprechnetz zugelassen. Aufgrund der zwischen den oeffentlichen
Fernsprechnetzen verschiedener Staaten bestehenden Unterschiede stellt diese Zulassung an sich jedoch keine
unbedingte Gewaehr fuer einen erfolgreichen Betrieb des Geraets an jedem Netzabschlusspunkt dar.
Falls beim Betrieb Probleme auftreten, sollten Sie sich zunaechst an ihren Fachhaendler wenden.
Este equipo ha sido homologado de conformidad con la Decisión 98/482/CE del Consejo para la conexión
paneuropea de un terminal simple a la red telefónica pública conmutada (RTPC). No obstante, a la vista de las
diferencias que existen entre las RTPC que se ofrecen en diferentes países, la homologación no constituye por
sí sola una garantía incondicional de funcionamiento satisfactorio en todos los puntos de terminación de la red
de una RTPC.
En caso de surgir algún problema, procede ponerse en contacto en primer lugar con el proveedor del equipo.
Cet équipement a reçu l’agrément, conformément à la décision 98/482/CE du Conseil, concernant la connexion
paneuropéenne de terminal unique aux réseaux téléphoniques publics commutés (RTPC). Toutefois, comme il
existe des différences d’un pays à l’autre entre les RTPC, l’agrément en soi ne constitue pas une garantie
absolue de fonctionnement optimal à chaque point de terminaison du réseau RTPC.
En cas de problème, vous devez contacter en premier lieu votre fournisseur.
La presente apparecchiatura terminale è stata approvata in conformità della decisione 98/482/CE del Consiglio
per la connessione paneuropea come terminale singolo ad una rete analogica PSTN. A causa delle differenze
tra le reti dei differenti paesi, l’approvazione non garantisce però di per sé il funzionamento corretto in tutti i
punti di terminazione di rete PSTN.
In caso di problemi contattare in primo luogo il fornitore del prodotto.
Dit apparaat is goedgekeurd volgens Beschikking 98/482/EG van de Raad voor de pan-Europese aansluiting
van enkelvoudige eindapparatuur op het openbare geschakelde telefoonnetwerk (PSTN). Gezien de verschillen
tussen de individuele PSTN’s in de verschillende landen, biedt deze goedkeuring op zichzelf geen
onvoorwaardelijke garantie voor een succesvolle werking op elk PSTN-netwerkaansluitpunt.
Neem bij problemen in eerste instantie contact op met de leverancier van het apparaat.
Este equipamento foi aprovado para ligação pan-europeia de um único terminal à rede telefónica pública
comutada (RTPC) nos termos da Decisão 98/482/CE. No entanto, devido às diferenças existentes entre as
RTPC dos diversos países, a aprovação não garante incondicionalmente, por si só, um funcionamento correcto
em todos os pontos terminais da rede da RTPC.
Em caso de problemas, deve entrar-se em contacto, em primeiro lugar, com o fornecedor do equipamento.
Tämä laite on hyväksytty neuvoston päätöksen 98/482/EY mukaisesti liitettäväksi yksittäisenä laitteena yleiseen
kytkentäiseen puhelinverkkoon (PSTN) EU:n jäsenvaltioissa. Eri maiden yleisten kytkentäisten
puhelinverkkojen välillä on kuitenkin eroja, joten hyväksyntä ei sellaisenaan takaa häiriötöntä toimintaa kaikkien
yleisten kytkentäisten puhelinverkkojen liityntäpisteissä.
Ongelmien ilmetessä ottakaa viipymättä yhteyttä laitteen toimittajaan.
Utrustningen har godkänts i enlighet med rådets beslut 98/482/EG för alleuropeisk anslutning som enskild
terminal till det allmänt tillgängliga kopplade telefonnätet (PSTN). På grund av de skillnader som finns mellan
telefonnätet i olika länder utgör godkännandet emellertid inte i sig självt en absolut garanti för att utrustningen
kommer att fungera tillfredsställande vid varje nätsanslutningspunkt i telefonnätet.
Om problem uppstår bör ni i första hand kontakta leverantören av utrustningen.
Udstyret er i henhold til Rådets beslutning 98/482/EF EU-godkendt til at blive opkoblet på de offentlige
telefonnet som enkeltforbundet terminal. På grund af forskelle mellem de offentlige telefonnet i de forskellige
lande giver godkendelsen dog ikke i sig selv ubetinget garanti for, at udstyret kan fungere korrekt på samtlige
nettermineringspunkter på de offentlige telefonnet.
I tilfælde af problemer bør De i første omgang henvende Dem til leverandøren af udstyret.
Utstyret er i henhold til rådsdirektiv 98/482/EF godkjent for tilkopling til det offentlige telefonnett. På grunn
av forskjeller mellom de offentlige telefonnettene i forskjellige land, gir godkjennelsen ikke i seg selv noen
garanti for at utstyret fungerer korrekt på samtlige nettermineringspunkt.
Hvis det skulle oppstå problemer i forbindelse med bruken av utstyret, bør i første omgang utstyrsleverandøren
kontaktes.
INTRODUCTION
Important safety information
• If any of your telephone equipment is not operating properly, you should immediately remove it from your
telephone line, as it may cause harm to the telephone network.
• The AC power outlet shall be installed near the equipment and shall be easily accessible.
• Never install telephone wiring during a lightning storm.
• Never install telephone soc k ets in wet locations unless the socket is specifically designed for wet locations .
• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the
network interface.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone (other than a cordless type) during an electrical storm. There ma y be a remote risk of
electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the
machine.
i
INSTALLATION
Your machine is affected by the environment in which it is installed. Do not install your machine in the following areas.
●Excessively hot, cold, humid, or dry areas (for
example, near stoves, humidifiers, or air
conditioners)
●
This may result in damp paper, condensation within the
internal mechanisms, misfeeds, and dirty output.
(Operating Environment: 15˚C to 30˚C, 20 to 85% relative
humidity)
Also, in ultrasonic humidifiers, use purified water. If you
use tap water, mineral residue can form on internal
components of the machine, causing poor-quality output.
●Poorly ventilated areas
●
When copying/printing, this machine emits ozone. The
amount of ozone emitted is not harmful, however, if
performing large copying/printing jobs and the smell of
ozone becomes objectionable, open a window or use a fan
to ventilate the area.
●Dusty areas
●
If dust enters the internal parts of the copier, damage or
poor-quality output can result.
●Areas in direct sunlight
●
Direct sunlight can distort the
plastic parts of the copier and
result in poor-quality output.
●Areas with high concentrations of ammonia
gas
●
If you place the machine near another copier that emits
ammonia gas (such as one
poor-quality output can result.
paper),
used for copying drafting
*
If you place the machine near a window, make sure it is
not exposed to direct sunlight.
ii
INSTALLATION
●Close to walls
●
Place the rear of the copier at least 10 cm from the wall,
and leave enough space around the copier for comfortable
operation.
10 cm
●
Sometimes if the machine is plugged into an outlet that is
Note
shared with lighting such as a lamp, the lights will dim or
flicker slightly. Plug the machine into an outlet that is not
shared with lighting.
●
When moving the machine, always use two people lifting
with the recessed handholds on the sides of the cabinet.
●Areas with excessive vibration
●
Excessive vibration can harm the machine.
iii
BEFORE USING THE FAX
There are several precautions you must take when using the fax function of this machine.
Please observe the following precautions.
●●
●
About Entering Information
Please see page 1-7 of this manual, the section "BEFORE STARTING ENTER YOUR INFORMATION AND MAKE
SETTINGS." Read this section, make the appropriate settings and enter the relevent information for your environment.
About the Internal Lithium Battery
The internal lithium battery is used to protect automatic dialling memories and various other settings.
●
The lithium battery is slowly consumed during times when the power is switched of f. (The ba ttery is used even if you have
not made settings. When the power is switched on, there is little appreciable drain on the battery.)
●
If the battery level becomes low, you can lose settings you have made, so keep a record of the settings by printing them out.
(See page 5-1)
●
The life of the lithium battery is about 5 years if the power were always switched off.
●
If the lithium battery needs to be replaced, contact your dealer. If the lithium battery is totally depleted, you cannot use th e
fax function.
Additional Information
●
During a lightning storm, remove the plug from the AC outlet. Information in memory and originals read in memory for
substitute reception are not lost.
●
Always keep the power switch on. If you turn the power off, you cannot receive faxes.
●●
Making Settings
iv
MAIN FEATURES
Rapid Dialling
●
You can send a fax that has been previously programmed by pressing a RAPID key (35 rapid keys available).
(See page 1-16)
Speed Dialling
●
You can send a fax that has been previously programmed by pressing the SPEED DIAL key, entering a 3 digit
number (150 speed dial numbers available), and pressing the START key. (See page 1-16)
Memory Sending
●
You can send an original that has been scanned into memory. (See page 2-6)
Substitute Reception
●
When you are receiving a fax, the fax can be stored in memory if the fax machine is out of toner or papers.
(See page 2-17)
Search Dialling
●
You can search for a recipient's name and send a fax. (See page 1-16)
Polling
●
You can call another fax machine and request that it sends an original to your fax machine. (See page 3-17)
Memory Polling
●
You can allow other fax machines to poll your fax machine, and send them an original stored in memory.
(See page 3-20)
Confidential Faxing
●
You can transmit and receive confidential originals. (See page 3-7)
Broadcasting
●
You can send an original to several fax machines with one operation. (See page 3-1)
Relay Request
●
You can have your fax machine serve as a relay machine, so it receives a relay request and broadcasts an original
to several other fax machines. (See page 3-11)
Timer Operations
●
You can automatically send a fax at a specified time. (See page 3-3)
Programs
●
You can create customized programs to simplify faxing operations. (See page 3-25)
Dual Access
●
While the fax is occupied with another operation, you can prepare to send the next fax. (See page 3-40)
Chain Dialling
●
You can insert additional numbers in the recipient's fax number. (See page 3-42)
Fax Data Transfer Mode
●
You can transfer faxes that you cannot print to another fax machine. (See page 3-43)
v
HOW TO USE THIS MANU AL
The layout of this manual is as follows.
Title
This indicates the
procedure explained
in the section.
ENTERING AUTO DIALLING INFORMATION
This model has an easy to use auto dialling feature. Frequently used fax numbers and names can be entered and easily dialed
to send faxes.
●
About the display for entering auto dialling information
Note
R01=
ENTER FAX #
This alphanumeric code is explained in the chart below.
Character
R
S
G
P
Entering Rapid Dialling Information
By entering rapid dialling information, you can dial numbers without using numeric
keys by simply pressing a rapid key. Together with group dial numbers, you can
enter up to 35 numbers.
How to Enter Rapid Dialling Information
From fax mode press the ENTRY key.
1
Press the "1" key.
●
2
●
Program Dialling
About the START key and ENTER key
Depending on the display you are instructed to press
Note
the START key or the ENTER key. However, instead of
pressing the ENTER key where instructed to do so, you
can also press the START key and perform the operation
correctly.
The following message is displayed.
Instead of pressing the "1" key you can also press the left arrow key
( ) or right arrow key ( ) until the following message appears, and
then press the ENTER key.
corrections ● erasing
Meaning
Rapid Dialling Rapid Dial Number (2 digits)
Speed Dialling
Group Dialling
RAPID KEY
1=SET, 2=CLEAR
Number Code Meaning
Speed Dial Number (3 digits)
Group Dial Number (2 digits)
Program Dial Number (2 digits)
●●
●
●●
Corrections
●●
●
●●
Erasing
Section Explanation
Provides an easy-tounderstand explanation
of the function or operation.
BASIC OPERATIONS
Entering Auto Dialling Information
Index
Looking up information is easy
because the index is printed
along the edge of the pages
in each chapter at a different
position.
Operation Steps
The steps of the
operation are explained
in order along with
illustrations, providing
easy-to-understand
directions.
Detailed Instructions
Provides a detailed explanation
of how to perform the operation.
2-19
............
Note
Cancelling
Provides more detailed information about the operation.
......
Explains how to erase or correct information that you entered.
About the Difference Between A4 and A4R Orientations
This manual uses A4 and A4R as the sizes for paper and originals. The "R" in A4R is used to distinguish between the two
orientations of paper or originals.
Example Comparing A4 and A4R size orientations
A4 is set as indicated A4R is set as indicated
in the illustration below. in the illustration below.
Top of original
Top of original
Portrait orientation Landscape orientation
Top of original
Top of original
vi
INDEX
This operation manual describes only fax
features. F or information about copier functions,
maintenance, and related topics, such as loading
paper or removing misfeeds, ref er to the copier
operation manual.
* The operations described in this manual
assume that the fax machine is set as delivered
from the factory . If you change the settings, the
procedures and steps described within may
differ slightly and you may not be able to
perform some operations.
CHAPTER 1
BEFORE STARTING
This chapter explains basic knowledge that you need, information
you must enter, and settings you should make before using the
fax function of this model. Make sure to read this chapter before
starting.
CHAPTER 2
BASIC OPERATIONS
This chapter explains basic operations for sending and receiving
faxes with the fax function and also for entering information.
CHAPTER 3
USING CONVENIENT FUNCTIONS 1
ABOUT SPECIAL TRANSMISSION OPERATIONS
Explains how to use con v enient functions. Read the appropriate
sections.
CHAPTER 4
CONVENIENT FUNCTIONS 2
ABOUT MAKING USE OF CONVENIENT FUNCTIONS
Explains how to use additional convenient functions and
connecting an extension telephone. Read the appropriate sections.
BEFORE ST AR TING
BASIC OPERATIONS
USING CONVENIENT
Before Starting
FUNCTIONS 1
USING CONVENIENT
MAKING COPIES
FUNCTIONS 2
CHAPTER 5
PRINTING LISTS
Explains how to confirm settings when using various functions.
CHAPTER 6
GENERAL INFORMA TION
Contains information that you may need to consult when using
the fax function and troubleshooting.
APPENDIX
USER PROGRAMS AND INDEX
Explains how to set programs for use with the fax function.
PRINTING LISTS
Before Starting
MAKING COPIES
INFORMATION
GENERAL
USER PROGRAMS
Before Starting
AND INDEX
vii
CONTENTS
Page
INTRODUCTION........................................................ i
INSTALLATION ...........................................................ii
BEFORE USING THE FAX........................................iv
MAIN FEATURES...................................................... v
HOW T O USE THIS MANUAL ...................................vi
INDEX ......................................................................vii
CHAPTER 1 BEFORE STARTING
PART NAMES AND FUNCTIONS .......................... 1-1
●
Overall Lay out .................................................. 1-1
●
Operation Panel................................................ 1-2
TURNING POWER "ON" AND "OFF"..................... 1-4
●
Turning Power "ON"..........................................1-4
●
Turning Power "OFF" ........................................ 1-5
●
Selecting Fax Mode.......................................... 1-6
BEFORE STARTING ENTER YOUR INFORMATION
AND MAKE SETTINGS..............................................
●
Entering Your Telephone Number and Name .........
●
Setting the Date and Time ................................ 1-7
●
About Installation • Connection ......................... 1-7
AUDITING A CCOUNTS ......................................... 1-8
●
How to Use Auditing ......................................... 1-8
ABOUT ORIGINALS............................................... 1-9
●
T ransmittab le Originals .....................................1-9
ABOUT THE SPF ................................................. 1-10
●
Usable Originals ............................................. 1-10
SETTING ORIGINALS ......................................... 1-11
●
Using the SPF ................................................ 1-11
●
Using the Original Table.................................. 1-12
SELECTING FAX RESOLUTION
●
Selecting the Fax Resolution .......................... 1-14
●
Selecting the Exposure................................... 1-15
•
EXPOSURE CONTROL
ABOUT CONVENIENT DIALLING ....................... 1-16
●
Auto Dialling ................................................... 1-16
●
Redial ............................................................. 1-17
●
On-hook Dialling ............................................. 1-17
....
1-7
1-7
1-14
CHAPTER 3 USING CONVENIENT FUNCTIONS 1
(ABOUT SPECIAL TRANSMISSION OPERATIONS)
Page
BROADCASTING................................................... 3-1
●
How to Use Broadcasting ................................. 3-2
TIMER OPERATIONS ............................................ 3-3
●
Setting Timer Operations .................................. 3-3
CONFIDENTIAL F AXING ....................................... 3-7
●
How to Use Confidential F axing........................ 3-8
RELA Y REQ UEST................................................ 3-11
●
Entering Relay Groups ................................... 3-12
●
How to Use the Relay Request Function ........ 3-16
POLLING.............................................................. 3-17
●
How to Use the P olling Function..................... 3-18
●
How to Use Memory Polling ........................... 3-20
●
Giving Others Permission to P oll y our Fax
(Polling Security) ............................................ 3-23
PROGRAMS ........................................................ 3-25
●
Entering Program Operations ......................... 3-25
●
How to Use Programs .................................... 3-39
DUAL ACCESS .................................................... 3-40
●
How to Set Dual Access ................................. 3-41
CHAIN DIALLING ................................................. 3-42
F AX D ATA TRANSFER MODE ............................. 3-43
●
How to Use the Fax Data T ransfer Mode ........ 3-43
CHAPTER 4 USING CONVENIENT FUNCTIONS 2
(ABOUT MAKING USE OF CONVENIENT FUNCTIONS)
COVER SHEET FUNCTION .................................. 4-1
●
Selecting Whether to Send a Cov er Sheet........ 4-2
F AX TRANSMISSION MESSAGE .......................... 4-3
●
How to Set the Transmission Message ............. 4-4
INDEX .................................................................... 4-5
EXTENSION TELEPHONE INST ALLA TION ........... 4-6
●
How to Connect the Telephone......................... 4-7
●
How to Use an Extension Telephone ................4-7
CHAPTER 2 BASIC OPERATIONS
SENDING F AXES................................................... 2-1
●
How to Send F ax es ..........................................2-1
●
About Memory Send Mode ............................... 2-6
●
How to Use Auto Dialling .................................. 2-7
●
Dual Access ................................................... 2-11
CANCELLING A F AX TRANSMISSION OR RECEPTION .........
2-12
RECEIVING F AXES ............................................. 2-14
●
About the Receiving Method........................... 2-14
●
About Receiving Modes.................................. 2-15
●
How to Receive Faxes.................................... 2-16
●
About Substitute Reception ............................ 2-17
WHEN USING MANUAL SENDING AND RECEIVING...........
ENTERING AUTO DIALLING INFORMATION.........
●
Entering Rapid Dialling Information • Corrections • Erasing...
●
Entering Speed Dialling Information • Corrections • Erasing...
●
Entering Group Dialling Information • Additions • Erasing ...
2-18
2-19
2-19
2-25
2-31
HOW TO ENTER CHARACTERS......................... 2-37
viii
CHAPTER 5 PRINTING LISTS
PRINTING .............................................................. 5-1
●
About Reports you can Print............................. 5-1
●
How to Print...................................................... 5-8
ERROR MESSAGES AND SIGNALS..................... 5-9
CHAPTER 6 GENERAL INFORMATION
SUPPLIES AND OPTIONAL EQUIPMENT ............ 6-1
TROUBLESHOOTING............................................ 6-2
SPECIFICATIONS .................................................. 6-3
APPENDIX USER PROGRAMS AND INDEX
USER PROGRAM LIST........................... Appendix-1
HOW TO USE USER PROGRAMS ......... Appendix-3
ENTERING INFORMATION AND SETTING PROGRAMS (P101-P161)
.......................................................... Appendix-5
INDEX ................................................... Appendix-28
PART NAMES AND FUNCTIONS
Overall Layout
The following illustration shows the ov erall layout of the AR-200 model with optional single pass feeder (SPF) (AR-SP2), job
separator tray kit (AR-TR2), and optional facsimile expansion kit (AR-FX2) installed.
Depending on your model, see the illustrations below.
Models with platen
cover installed
BEFORE ST AR TING
Part Names and Functions
Models with only one
paper tray
Single Pass Feeder (SPF) ( - )
Transmitted originals are automatically scanned. When
placing an original on the original table, the single pass
feeder functions as a platen cover .
Exit area
The original is deposited onto this tray after being
transmitted or scanned into memory.
Document feeder tray
Set originals in this area.
Original guides
Adjust the original guides to the width of the original.
Original table
Place books and other originals that cannot be set in
the document feeder tray on the original table.
Job separator tray
Received fax es are deposited here. Lists and reports that
you print using the fax function are also deposited here.
On models without a job separator tray,
Note
received faxes, lists, and reports are
deposited in the paper output tray. The job
separator tray is optional.
Paper output tray
On models without a job separator tray , received fax es,
lists, and reports are deposited here.
Operation panel (See the next page)
Front cover (See the copier operation manual)
Open to clear a misfeed.
Paper trays (See the copier operation manual)
Holds paper used for receiving faxes and making copies.
The paper trays hold 250 sheets each.
Some models are equipped with only one
Note
Note
paper tray.
Speaker
The speaker emits the dial tone for on-hook dialling,
and the fax transmission/reception tones.
Power switc h (See pa ge 1-4)
Press to turn the machine power on and off.
LINE socket (See page 1-7)
Insert the connector of the telephone line in this socket.
TEL socket (See page 4-7)
Platen cover
Close to flatten the original on the original table.
For information about part names and
functions of parts used only with the copy
function and parts used with both the copy
function and fax function (for example, the
misfeed indicator and paper required
indicator), refer to the "PART NAMES AND
FUNCTIONS" section of the copier
operation manual.
1-1
Operation Panel
BEFORE ST AR TING Part Names and Functions
* The following operation panel is from standard AR-200.
Depending on your model and on installed options, your operation panel
may differ slightly.
Rapid key overlay layout
when the first overlay is opened
when the second overlay is opened
LINE STATUS indicator
Lit when sending/receiving faxes, blinking when
receiving data.
MEMORY ke y and indicator
Used for sending faxes in memory (indicator is lit) or
direct sending (indicator is not lit).
SPEED DIAL key
Press this key to dial a speed dial number.
Display
Displays fax destination name and other informational
messages.
Left arrow key ( ) and right arrow key ( )
Press these keys to move the cursor and select menu
items.
ENTER key
Press this key to complete an item selection from a
display menu or when entering characters.
SPEAKER key
Before you dial, press this key and the machine waits
for you to dial a number (on-hook dialling).
REDIAL/P A USE key
Press this key to automatically redial the last number
dialed. You can also use this key to enter a pause while
dialling a fax number.
SEARCH DIAL key
Press this key to search by name for a number stored
for automatic dialling.
Resolution key and indicators (See page 1-14)
Press this key to adjust the resolution before sending
an original. The appropriate indicators light up
depending is selected.
1-2
AUDIT CLEAR key
Press this key after sending a fax to clear the audit
account information and return to the initial condition
in auditing mode.
POWER SAVE indicator
Lights up when the copier is in a power saving mode.
Alarm indicators
These indicators light up or blink when paper is
depleted, a misfeed occurs, or maintenance is required.
Output tray full indicator
Lit when more than 100 sheets are output on the job
separator tray.
Paper feed location/misfeed location indicators
The selected paper feed location is shown by a lit
indicator ( ). The general location of the misfed paper
is shown by a blinking red indicator ( ) .
COPY/F AX ke y and indicators
Press this key to change between copier and fax modes.
The indicator for the mode that you selected lights up.
Rapid key overlay tab
Use this tab to open the rapid key overlay.
Rapid key overlay
Open this overlay to access additional rapid dial
numbers, programs, and to enter characters.
BROADCAST ke y
Press this key to send an original to a group of receiving
fax machines.
FUNCTION key
Press this key to select various special functions.
SENDING OPTIONS key
Used for advanced features such as timer operations,
confidential fax transmission, polling, serial polling,
memory polling, and relay broadcast.
REPORT key
Press this key to print out a report of a fax transaction
and also when receiving a confidential fax.
ENTRY key
Used when entering various information.
Rapid keys (01 to 10)
Press one of these keys to automatically dial a number.
Light and dark keys and indicators
Press these keys to adjust the exposure for scanning an
original.
key
If you are performing remote reception with the
extension telephone, press this key after entering the
remote number.
Numeric keys
Use this keypad for dialling and also for setting and
entering information.
# key
When dialling, press this key after you are finished scanning
originals into memory from the original table.
CLEAR ( ) ke y
Press this key to stop the current operation and also to
correct mistakes when entering alphanumeric
characters.
START key and indicator
Used for the following:
To begin sending a fax.
Reading an original into memory from the original
table.
Manually receiving a fax.
Entering and setting information.
CLEAR ALL ( ) key
Press when making settings if you want to finish or to
clear all selected settings and return to the initial state.
ORIGINAL SIZE ENTER key and indicators
Press this key to select the original size. The appr opriate
indicator lights up.
Rapid keys (11 to 25)
Press one of these keys to automatically dial a number.
Program/ABCDE (alphabetic entry keys)
Use these keys to access programs or to enter alphabetic
characters.
Rapid keys (26 to 35)
Press one of these keys to automatically dial a number.
SHIFT key
Press this key to switch between upper and lower case.
SP A CE key
Press this key to enter a space.
SP (Symbols) key
Press this key to enter special symbols.
CLEAR ( ) key
Press this key to erase characters when entering names
and numbers.
BEFORE ST AR TING
Part Names and Functions
Note
About the auto power shut-off mode...
●●
●
●●
Using this feature extinguishes all the operation panel indicators e xcept the POWER SA VE indicator ,
howev er, f ax function indicators and the LCD display are not aff ected. F or more information about the
auto power shut-off function, see the copier operation manual.
●
For more information about ke ys and indicators used with the cop y function, ref er to the "Operation
panel" section of the copier operation manual.
1-3
TURNING POWER "ON" AND "OFF"
BEFORE ST AR TING
To turn the power on and off, use the power switch located on the left side of the cabinet.
Turning Power "ON"
To use the fax or copier, turn the power switch located on the left side of the
cabinet to the "ON" position.
Turning Power "ON" and "OFF"
Power On
Turn the power switch to the "ON" position.
●
1
After 15 seconds, the system check is finished and the machine enters
the copier or fax mode initial state. To switch between copier and fax
modes press the COPY/FAX key. (See page 1-6)
●
When using the fax function, when the initial state is
Note
displayed, you can send faxes.
●
When you turn on the power, the machine enters
copier mode or fax mode depending on the last mode
used before power w as turned off. F or example , if the
machine is in copier mode and the power is turned
off, it will enter copier mode when the power is turned
on again. Lik ewise, if the machine is in f ax mode and
the power is turned off, it will enter fax mode when
the power is turned on again.
●
The machine is set up from the factory to enter a
power sav e mode from the copier or fax modes if it is
turned on and not used for a specified period of time.
For more information, see the "POWER SAVE
MODES" section of the copier operation manual.
●
Do not switch the machine rapidly on and off. After
turning the power off, wait fiv e seconds or more before
turning it back on.
1-4
TURNING POWER "ON" AND "OFF"
12 NOV FRI 08:30
STAND-BY 100%
Turning Power "OFF"
You do not need to turn the power off unless you are trying to clear an alarm,
removing foreign substances from within the machine, or moving the machine.
Do not turn off power while using the fax machine. If you
Note
Confirm that the machine is idle.
●
1
[Copier mode]
●
●
[Fax mode]
●
●
turn off the power, you will not be able to receive faxes.
To confirm that the machine is idle, make sure one of the following
conditions exists.
The START key indicator is lit. (Initial state.)
The POWER SAVE indicator is lit. (In preheat mode and auto power
shut-off mode.) For more information, see the "POWER SAVE
MODES" section of the copier operation manual.
The display panel shows the following message (initial state).
Example
The LINE STATUS indicator is not lit.
BEFORE ST AR TING
Turning Power "ON" and "OFF"
Power Off
Not lit
Turn the power switch to the "OFF" position.
●
2
If you turn the power off while the machine is in use, a misfeed may
occur. Also, settings will be lost.
1-5
TURNING POWER "ON" AND "OFF"
Selecting Fax Mode
BEFORE ST AR TING
Turning Power "ON" and "OFF"
This model has two modes: copier mode and fax mode. When the fax mode
indicator above the COPY/F AX key is lit, you can use the machine as a f ax. When
the copier mode indicator is lit, you can use the machine as a copier. To change
from copier mode to fax mode, press the COPY/F AX key . Features av ailable with
the fax function (for example automatic fax reception) are enabled ev en in copier
mode.
If the copier mode indicator is lit, press the COPY/FAX
key.
1
●
The fax mode indicator lights up.
●
If you are done faxing and want to enter the copier mode, press the
COPY/FAX key again to select copier mode.
●
If the machine is in use, you cannot change modes. If
you want to manually receive a fax or if you want to
Note
quickly enter fax mode, press the CLEAR key to
cancel copying, and press the COPY/FAX key.
●
After sending or receiving faxe s, the machine returns
to the fax mode initial state, bu t does not return to the
copier mode.
Fax Mode Initial State
In the fax mode initial state, the messages similar to the following are shown on
the display . Depending on user program settings, this display may differ slightly
from yours.
Date Day Time % in memory
12 NOV FRI 08:30
STAND-BY 100%
Fax Function Features Enabled in Copier Mode
●
Automatic fax reception (See page 2-14)
●
Timer operations (See page 3-3)
●
Programs that use timer operations (See page 3-25)
●
Memory polling (See page 3-20)
●
The relay station function of relay request (See page 3-11)
●
Sending originals in memory from memory sending mode (See page 2-6)
●
Remote reception (See page 4-6)
1-6
BEFORE STARTING ENTER YOUR
INFORMATION AND MAKE SETTINGS
After placing the fax and before using it, you must enter the following information.
Entering Your Telephone Number and Name
Enter the telephone number and name of the person using this machine.
●
The telephone number and name that you enter will be printed at the top of the each page on the recipient's copy when you
send a fax.
●
This number is used for polling security. (See page 3-17)
Important
The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter
your name and fax number here and set the date and time as explained in the following section to ha ve the fax machine include
this information automatically at the top of your fax messages.
Enter your telephone number and name with a user program. (See page Appendix-19)
You can print out your phone number and ID code. (See page 5-5)
Note
Setting the Date and Time
BEFORE ST AR TING
Before Starting Enter Your Infor mation and Make Settings
There is an internal clock built into this machine. Please enter the current date and time. Enter the date and time with a user
program. (See page Appendix-25)
●
The date and time is displayed on the display panel when the fax machine is in the initial state.
●
The date and time entered is used for timer operations, so be sure to set it correctly.
●●
●
About Installation
Plug one end of the telephone line code supplied with this facsimile expansion kit into the LINE socket.
Plug the other side into the adapter. Plug the adapter into the telephone socket on the wall.
Make sure the ends of cord are
pressed firmly into the sockets.
Wall socket
Adapter
●●
Connection
LINE socket
1-7
AUDITING ACCOUNTS
ENTER DEPT.#
---
12 NOV FRI 09:00
STAND-BY 100%
BEFORE ST AR TING
When auditing has been set, total fax sending and receiving times and other information can be tracked for each audit account
that can send faxes (maximum of 20 accounts).
Also, for each audit account you can print out a report containing information such as total fax sending times and total page
counts. (See page 5-6)
[This function is set with a user program. (See page Appendix-5)]
Auditing Accounts
How to Use Auditing
When auditing has been set, the fax mode initial state message displays the
following:
In this case, the user must enter a 3-digit code to use the fax machine.
Enter your 3-digit account number using the numeric
keys.
1
●
When you enter the digits of your account number the " - " characters
on the display change to " * " characters. If you make a mistake
entering your code, press the CLEAR key and enter your account
number again.
●
When the account number is entered correctly, the following message
is displayed:
When you are finished using the fax function, press the
AUDIT CLEAR key.
2
When copying with auditing set, and you want to
Note
send a fax...
If the account number of the person using the copying
function and the account number for the fax function are
the same, you can interrupt the copy job, press the
COPY/FAX key to enter fax mode, and send a fax. If the
account numbers are different, wait until copying is
finished, press the COPY/FAX key to enter fax mode,
and enter the account number.
1-8
ABOUT ORIGINALS
Transmittable Originals
Original Size
Smallest Original Size Largest Original Size
Using the SPF
A5 (210mm × 148mm)
Using the original table A3 (297mm × 420mm)
●
You can send originals other than the standard sizes (A3, B4, A4/A4R, A5).
Note
* About long originals...
The length of originals is limited by the maximum amount of memory for scanning, which in turn
depends on the scanning resolution and original size. Use the f ollowing table to reduce the resolution
and length of originals.
Resolution
STANDARD 1000 1000 1000
Size
A3 B4 A4
297mm × 1000mm*
*You can set long originals.
BEFORE ST AR TING
About Originals
FINE 1000 1000 1000
SUPER FINE 800 1000 1000
ULTRA FINE 430 500 600
(unit: mm)
Actual Original Scanning Area
When sending a fax, be careful because the area of the original scanned by the fax is slightly smaller than the actual original
size.
Far side
Area that cannot be scanned : leading edge - less than 5mm
Leading edge Trailing edge
Near side
Area that cannot be scanned
: trailing edge - less than 6mm
: near side and far side - less than 6mm
Fax Original Automatic Reduction Sizes
When the original you are sending is wider than the fax paper in the receiving fax machine, the size is automatically reduced.
●
You can also send faxes without automatic reduction, however the edg es of the image will be cut off. (See page Appendix-18)
1-9
ABOUT THE SPF
BEFORE ST AR TING
Using the SPF, you can place a number of originals, and they are fed in one sheet at a time and scanned into memory.
If you have a lot of originals you do not have to feed them one sheet at a time, reducing time spent at the fax machine.
Usable Originals
About the SPF
56g/m2 to 90g/m2 paper
Maximum aggregate thickness: 4mm
4mm max.
Punch holes
Paper Weight and Quantity
The minimum weight of paper that you can set in the SPF is 56g/m2 and the
maximum weight is 90g/m2. You can place up to 30 sheets of sheet-type originals,
provided the total aggregate thickness does not exceed the maximum.
●
You must use originals of transmittable size and
Note
thickness. Using unacceptable originals can cause
misfeeds.
●
Remove paper clips and staples before sending
originals.
●
Ensure that any glue, ink, or correction fluid is
thoroughly dry , otherwise these substances can dirty
the original table.
●
If placing originals with punch holes (2-hole or 3-hole),
feed the edge with the punch holes into the SPF first,
or align the holes with the original guides.
Unusable Originals
You cannot use the following types of originals. Doing so will cause misfeeds or
dirty internal mechanisms.
●
Transparent or semi-transparent paper such as OHP film, drafting paper, and
tracing paper.
●
Carbon paper, thermal fax paper, paper that is wrinkled, folded, curled, torn,
taped or pasted together, or paper with pieces cut out of it.
●
Paper with many holes punched in it for filing (2-hole and 3-hole punched
paper, however, is acceptable).
●
Paper for printing with ink ribbons (thermal paper for word processors).
1-10
SETTING ORIGINALS
Using the SPF
Confirm that there are no originals on the original table,
and gently close the document feeder cover.
1
Adjust the original guides to the width of your originals.
2
BEFORE ST AR TING
Setting Originals
Stack the pages of the original, and place them face up
in the document feeder area.
3
●
Make sure to push the original as far into the feeder as it will go.
●
Do not set more pages in the feeder than is indicated by the line (30
sheets maximum).
●
If rotation function is set with a user program, A4 size
Note
Confirm the original size.
●
4
If your original is a standard size (*1), the indicator for that size lights
up.
●
If your original is a non-standard size, press the ORIGINAL SIZE
ENTER key to select the closest size. The indicator for the size you
chose lights up and the machine uses that size for your original.
Cancelling
To cancel the selected original size...
Press the CLEAR ALL key to return to the initial state.
originals will be rotated to A4R size and faxed. (See
page Appendix-18)
●
Do not set pages that are the same width, but different
length, otherwise misfeeds can occur .
Note
*1: What is standard size...?
●
A3, B4, A4, A4R and A5 are standard sizes. If the original is one of these sizes, the size is automatically
detected.
●
When setting non-standard size originals (including extra sizes) chec k that the original size that you
have selected is suitable for your original. If the original size that you have selected is smaller than
the size of your original, part of the original is cut off. Use the ORIGINAL SIZE ENTER ke y to select
a larger size, or set the ROTATE TX SETTING user program to "OFF". (Sometimes when setting
non-standard size originals, the original size indicator does not light up).
1-11
SETTING ORIGINALS
A4 A3
Original table scale
mark
B4
Using the Original Table
BEFORE ST AR TING
Setting Originals
When sending a fax from the original table, set the
Note
original on the original table, close the document feeder
cover, confirm that the original size is correctly set, and
send the fax.
Set the original on the original table.
●
1
Open the document feeder cover and place the original face down on
the original table.
[How to set the original]
Place the original according to the sizes marked in the illustration below .
(Line up the centre of the edge of the original with the mark.)
Gently close the document feeder cover.
●
2
You can set sheet-type originals or book-type originals on the original
table.
When using the original table, do not set originals in the
Note
[When using the AR-200/AR-205]
SPF.
Confirm the original size.
●
3
If your originals are of a non-standard size, press the ORIGINAL
SIZE ENTER key to select the sending size you want. The indicator
for the size you chose lights up and the machine scans the original.
*1: What is standard size...?
●
Note
A3, B4, A4, A4R and A5 are standard sizes. If the
original is one of these sizes, the size is automatically
detected.
●
When setting non-standard size originals (including
extra sizes) chec k that the original size that you hav e
selected is suitable for your original. If the or iginal
size that you selected is smaller than the size of y our
original, part of the original is cut off. Using the
ORIGINAL SIZE ENTER key, select a size that is
larger than your original. (Sometimes when setting
non-standard size originals, the original size indicator
does not light up).
1-12
[When using the AR-160/AR-161]
Press the ORIGINAL SIZE ENTER key to choose the
sending size.
3
●
The indicator for the size you chose lights up and the original is
scanned. If the original size that you have selected is smaller than the
size of your original, part of the original is cut off.
If rotation function is set with a user program, A4 size
Note
Cancelling
To cancel the selected original size...
Press the CLEAR ALL key to return to the initial state.
originals will be rotated to A4R size and faxed. (See
page Appendix-18)
SETTING ORIGINALS
BEFORE ST AR TING
Setting Originals
1-13
SELECTING FAX RESOLUTION
BEFORE ST AR TING
After setting the original, you can select the size and character resolution according to the type of original and also select the
exposure.
•
EXPOSURE CONTROL
Selecting the Fax Resolution
Selecting Fax Resolution
STANDARD FINE SUPER FINE ULTRA FINE FINE + HALF TONE
.
Exposure Control
Selecting the Resolution
STANDARD Select for originals with normal characters (like the characters in this manual for example).
FINE Select for originals with small characters or detailed illustrations.
Twice as much character density as normal.
SUPER FINE Select for complicated drawings and illustrations . Transmits with a better resolution than FINE.
ULTRA FINE Select for complicated drawings and illustrations. Transmits with the best resolution. Compared
with other settings, transmitting with this resolution takes longer .
HALF TONE Select for photographs and originals with marked colour contrasts (for e xample, colour originals).
Selecting HALF T ONE allows these types of originals to be sent with greater clarity. Compared
with other settings where HALF T ONE is not used, transmitting with this resolution takes longer .
Select for photographs and originals with marked colour contrasts (for e xample, colour originals).
Selecting HALF T ONE allows these types of originals to be sent with greater clarity . When you
select HALF T ONE, tr ansmission takes longer.
In fax mode, set the originals, and press the Resolution
key.
1
●
Pressing the Resolution key causes the fax resolution indicators to
sequentially light up.
SUPER FINE + HALF TONE ULTRA FINE + HALF TONE
Note
●
The resolution is initially set to ST AND ARD , howe ver you can change the initial resolution with a user
program. (See page Appendix-26)
●
You cannot change the resolution while the original is being read into memory. If scanning from the
original table, you can change the resolution when y ou place the ne xt page of the original.
●
Sometimes when sending a fax in ULTRA FINE, SUPER FINE, or FINE resolution, the receiving fax
is not capable of reproducing these high-quality resolutions.
1-14
SELECTING FAX RESOLUTION • EXPOSURE CONTROL
Selecting the Exposure
In fax mode, set the originals, and press the light and
dark keys ( and ).
1
●
Initially the exposure indicator is not lit and exposure control is
automatic.
●
To darken the exposure, press the key.
●
To lighten the exposure, press the key.
●
If you select an intermediate exposure level (for example 2 or 4), that
indicator and an adjacent indicator light up.
Selecting the Exposure
Auto Select to have the e xposure le vel automatically adjusted.
1-2 Select for originals with dark characters.
3 Select for originals with normal characters.
4-5 Select for originals with faintly written characters.
BEFORE ST AR TING
Selecting Fax Resolution
.
Exposure Control
Note
You cannot change the exposure while the original is being read into memory. If scanning from the
original table, you can change the e xposure when y ou place the ne xt page of the original.
Returning the exposure setting to auto mode...
After you hav e manually selected an exposure setting, to return to auto mode press the key until the
5 indicator is lit, and then press the key once more. Similarly, you can press the key until the 1
indicator is lit, then press the key once more.
1-15
ABOUT CONVENIENT DIALLING
BEFORE ST AR TING
Auto Dialling
This model has an easy to use auto dialling feature. Frequently used fax numbers and names can be entered, easily dialed to
send faxes, and searched. (See page 2-7)
About Convenient Dialling
●●
● Rapid Dialling (35 rapid keys available)
●●
By simply pressing a rapid key (01 to 35) you can dial
the number stored for that rapid key. You can store a
recipient's name using up to 20 characters.
●●
● Speed Dialling (150 speed dial numbers
●●
available)
By pressing the SPEED DIAL key , a 3-digit number (000
to 149), and the START key, you can dial the number
stored for that speed dial number.
●●
● Search Dialling
●●
By pressing the SEARCH DIAL key you can search rapid
keys or speed dial numbers for a number that you have
forgotten,display the numer on the message display and
dial. To perform search dialing use the following
procedure.
1. Press the SEARCH DIAL key.
2. Enter the first few characters of the recipients name
(you can skip this step).
3. Press the ENTER key.
4. Select the recipient's phone number using the left arrow
key ( ) or right arrow key ( ).
5. Press the START key.
●●
● Group Dialling (maximum 35 keys)
●●
Rapid keys and speed dial numbers can be entered into
one group dial key. This is useful for sending faxes to
many recipients in order.
*There is a total of 35 keys available for rapid keys and
group dial keys.
●
When using auto dialling, you must first enter the recipient's name and phone number .
Note
(See page 2-19)
●
To avoid wrong numbers and mis-sent faxes when using auto dialling, look at the display when you
enter the numbers to confirm that they are correct. Also, after entering the numbers pr int out a
telephone number list (See page 5-3) and group list (See page 5-4) then double-check that the
numbers you entered are correct.
1-16
Redial
ABOUT CONVENIENT DIALLING
On this model, the last fax number or telephone number
dialed is stored in memory. Press the REDIAL/PAUSE
key to automatically dial this number again.
● If you pressed any of the numeric ke ys during the last
phone call sometimes you cannot correctly redial the
number.
On-hook Dialling
Before you dial, press the SPEAKER key and the machine
waits for you to dial a number.
● If the extension phone is not installed, you cannot
converse.
● When using on-hook dialling, you cannot use memory
sending mode. (You can send faxes, however, using
the automatic direct sending mode.) (See page 2-6)
BEFORE ST AR TING
About Convenient Dialling
dial tone
About the key and key
In this manual, depending on the display you are instructed to press the START ke y or the ENTER key. How ever ,
instead of pressing the ENTER key where instructed to do so , you can also press the START k e y and perform
the operation correctly.
1-17
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