SHARP Address Book Registration User Manual

User's Manual

(Address Book Registration)

Address Book Registration

ABOUT THIS GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

ADDRESS BOOK SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

STORING ADDRESSES THROUGH DIRECT ENTRY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

STORING ADDRESSES FROM FAX OR IMAGE SEND LOGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

STORING GROUPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

EDITING/DELETING ADDRESSES IN ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

DELETING THE TRANSMISSION HISTORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

REGISTER AN ADDRESS BOOK IN THE WEB PAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

• Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

• Category Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

ABOUT THIS GUIDE

This guide explains how to register, edit, and delete the address book.

Please note

• Wherever "xx-xxxxx" appears in this guide, please substitute your model name for "xx-xxxxx".

• This guide does not provide detailed explanations of the functions of the machine. For detailed information on the names and functions that appear in this guide, see the User's Manual.

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorized service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorized service representative.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations, operation panel, touch panel, and Web pages in this guide

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. For some functions and procedures, the explanations assume that devices other than the above are installed. Depending on the content, and depending on the model and what peripheral devices are installed, this may not be usable. For details, refer to the User’s Manual. The explanations in this manual are based on American English and the North American version of the software. Software for other countries and regions may vary slightly from the North American version.

• The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

• The touch panel, illustrations, and setting screens in this manual are for reference only, and may vary by model, installed options, settings changed from the default state, and country or region.

• Details of system settings as well as settings methods may differ depending on the model.

• This manual assumes that a full-color machine is being used. Some of the explanations may not apply to a monochrome machine.

Address Book Registration

Address Book

Contact: Mr. Yamada

Address 1

Address 2

Address 1

Address 2

Address 3

Contact: Mr. Suzuki

Address 1

Address 2

Address 3

Address 4

yamada@□□□□.□□□

06-1234-1234

suzuki@□□□□.□□□

\\suzuki_smb

192.168.0.XXX

yamada@□□□□.□□□

suzuki@□□□□.□□□

yoshida@□□□□.□□□

\\X-PJ_smb

Group address: X-project members

ADDRESS BOOK

"Contacts" and "Group" can be stored in the address book. For a contact, more than one address can be stored, including fax, e-mail, Internet fax and direct SMTP addresses. Registering addresses stored as "Contacts" as well as directly entered addresses as "Group" enables you to easily send messages to multiple destinations simply by specifying a group.

• Up to 2000 entries in all can be stored for "Contacts" and "Group".

• The address book can store up to 6000 addresses.

• One "Contacts" can store up to 500 addresses.

• One "Group" can store up to 500 addresses.

• A group that combines direct SMTP with other sending methods cannot be used for transmission.

Address Book Registration

Preview

Sending History

Print Individual List

Call by Search Number

Start

Speaker

Add New

Direct TX

Send Same Image as Fax Address

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

BBB

AAA

CCC

ABC

ADDRESS BOOK SCREEN

To display the address book, tap the [Address Book] key on the base screen in image send mode such as fax, e-mail, or Internet fax. You can also display it by tapping the [Address Book] icon in the home screen. "Contacts" and "Group" registered are enabled for alphabetical search and selected condition-based advanced search.

• When the [Address Book] key is tapped on the e-mail base screen, groups and contacts having e-mail addresses are displayed.

• If user authentication is enabled, registered contacts can be shared within a specified group or stored as personal contacts that only you are allowed to access.

► SETTING THE SCOPE FOR PUBLICIZ

• You can tap the [Find My Address] key while logging in and select your e-mail address from the user list. This is convenient when you want to send an e-mail to yourself. For details, refer to the User's Manual.

ING CONTACTS AND GROUPS (page 16)

Disable register an address book

• Prohibiting registration from the machine

In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Registration] → [Disable Registering Destination from Operation Panel].

• Prohibiting registration from the web page

• Disable Switching of Display Order

In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Disable Switching of Display Order]. Disables to change the order of display (search number order, ascending, descending). Once set, the display sequence is not changed. The display order will remain fixed at the order that is in effect when this setting is enabled.

• The type of screen set in the initial screen of the address book is shown

In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Category Displayed as Default]. Select a category to be displayed with the default.

• None

• Frequent Use

• Categories 1 to 32

• Show all addresses regardless of the mode

In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Display all address type regardless of the mode being displayed currently.]. Displays all destinations regardless of the displayed mode when this setting is enabled.

• Enlarge the address book

In "Settings (administrator)", select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Enlarge Address Book]. An enlarged address book list appears.

Address Book Registration

One touch keys of

"Contacts"

One touch keys of "Group"

[Frequent Use] key

[Category] key [Narrow Down] key

Selecting "Contacts" or "Group"

Tap a "Contacts" or "Group", and the tapped "Contacts" or "Group" is selected. After selection, tap . To add "Contacts" and "Group", refer to the following.

► STORING ADDRESSES THROUGH DIRECT ENTRY (page 8) ► STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH (page 9) ► STORING ADDRESSES FROM FAX OR IMAGE SEND LOGS (page 11) ► STORING GROUPS (page 12)

Address

Frequent

Use

AAA

CCC

DDD

CCC

DDD

BBB

Category

All

Global Address Search

Sort

Narrow Down

Fax

ABC

Sending History

Call by Search Number

Direct TX

Add New

Send Same Image as Fax Address

Preview

Speaker

Start

Address Book Registration

Preview

Sending History

Call by Search Number

Global Address Search

Start

Speaker

Add New

Direct TX

Send Same Image as Fax Address

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

BBB

AAA

CCC

DDD

ABC

Preview

Start

Speaker

Sending History

Print Individual List

Call by Search Number

Add New

Direct TX

Send Same Image as Fax Address

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

ABC

Fax

Category 4

Category 0

Category 5

Category 6

Category 3

Category 2

Category 1

Preview

Sending History

Print Individual List

Call by Search Number

Start

Speaker

Add New

Direct TX

Send Same Image as Fax Address

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

BBB

CCC

AAA

CCC

ABC

All

E-mail

FTP/Desktop

Network Folder

Internet Fax

Fax

Group

BBB

CCCCCC

BBB

AAA

Narrowing by frequent Use

Tap the [Frequent Use] key and select an address in the screen that appears. Addresses registered as "Frequent Use" addresses are shown.

Narrowing by category

Tap the [Category] key to select a category on the screen that appears. The "Contacts" and "Group" in the selected category appear on a list. The narrowed-down condition is displayed under the [Category] key.

Narrowing by job type

Tap the [Narrow Down] key to select a job on the screen that appears. To narrow by "Group", tap the [Group] key. The "Contacts" and "Group" for the selected job appear on a list. The narrowed-down condition is displayed under the [Narrow Down] key.

Address Book Registration

Preview

Start

Speaker

Sending History

Print Individual List

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

ABC

Call by Search Number

Add New

Direct TX

Send Same Image as Fax Address

ALL

Preview

Start

Speaker

Frequent

Use

Fax

Narrow Down

All

Category

Enter Initials

Search Start

Address

Item

Preview

Start

Speaker

Sending History

Print Individual List

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

ABC

Call by Search Number

Add New

Direct TX

Send Same Image as Fax Address

ALL

Narrowing by index

Search by alphabet to narrow down addresses. For example, tap "A" on the index bar to display "Contacts" stored with search text starting with "A".

Narrowing by keyword

Tap to display a search screen. Select a target for search, enter a keyword and then tap the [Search Start] key. The search results are listed. For example, if [Item] is [Name], search with a keyword "SH" lists contacts and groups starting with "SH".

Displaying in the order of search numbers

Tapping the [Sort] key displays a list in ascending order, descending order, or in the order of search numbers. The display is switched in the order of [Sort] (▲) (Up) →[Sort] (▼) (Down) → Search Number Order.

+ 15 hidden pages

SHARP Address Book Registration User Manual

TABLE OF CONTENTS

ABOUT THIS GUIDE

Address Book

ADDRESS BOOK SCREEN