Sennheiser SDC 8200 SYS-M User Manual
Software
SDC 8200 SYS
Software Manual
SDC 8200 SYS-M
Thank you for choosing Sennheiser!
We have designed these products to give you reliable operation over many
years. Over half a century of accumulated expertise in the design and
manufacture of high-quality electro-acoustic equipment have made
Sennheiser a world-leading company in this field.
Please take a few moments to read these instructions carefully, as we want
you to enjoy your new Sennheiser products quickly and to the fullest.
2
Contents
Important information on this manual ...................................................... 7
Safety instructions ........................................................................................ 7
Danger of material damage through loss of or damage to the
dongle! ............................................................................................................. 7
Warning against data loss! .......................................................................... 7
If PCs in your SDC 8200 system are equipped with access to the
Internet: ........................................................................................................... 7
Delivery includes ............................................................................................ 8
Getting to know the software ...................................................................... 8
Important features of the software ................................................................. 8
The software modules ........................................................................................ 9
The SDC 8200 SYS-M software .......................................................................... 9
The SDC 8200 SYS software ............................................................................ 10
The licenses ......................................................................................................... 11
The dongle ........................................................................................................... 11
The two passwords ............................................................................................ 12
System requirements .................................................................................. 13
Hardware required ............................................................................................. 13
The operating system required ....................................................................... 14
The network ........................................................................................................ 14
Preparing the conference system for use ................................................ 15
Connecting the PC to the central unit ............................................................ 15
Installing the software ..................................................................................... 16
Removing the software .................................................................................... 17
Starting the “Confsys”program for the first time .................................. 18
Connecting the dongle ...................................................................................... 18
Setting the correct starting options .............................................................. 19
Starting the program in demo mode ............................................................. 20
Adjusting important basic settings .......................................................... 21
Changing the passwords of the “Confsys” program .................................. 21
Changing the menu language of the “Confsys” program ......................... 21
Configuring the conference system .......................................................... 22
Creating a synoptic view of the conference ................................................. 23
Creating a synoptic view file ..................................................................... 23
Positioning new conference console icons ............................................. 30
Editing all conference console icons simultaneously ............................ 31
Hiding conference console icons ............................................................... 32
Creating an icon label .................................................................................. 33
Defining the console icon for the chairman unit ................................... 33
3
Defining groups ........................................................................................... 34
Adding a conference console to a group ................................................ 35
Removing a conference console from a group ...................................... 35
Displaying the overview of groups .......................................................... 36
Configuring VIP units .................................................................................. 36
Initializing the conference consoles ............................................................... 37
Changing an assigned microphone number ........................................... 38
Checking an initialization ........................................................................... 39
Selecting the conference options ................................................................... 40
The “Confsys” tab ........................................................................................ 40
The “CU” tab ................................................................................................. 41
The “Maintenance“ tab .............................................................................. 42
Configuring the saving options ................................................................ 42
Configuring the voting settings ............................................................... 42
Configuring the startup options ............................................................... 43
Configuring the menu language of the software .................................. 44
Configuring the PC in a network ............................................................... 44
Configuring acoustic signals ...................................................................... 45
Labelling conference console icons automatically ................................ 46
Configuring the maximum speaking time .............................................. 46
Configuring the log files ............................................................................. 47
Selecting the folders for saving the voting results, safety copies and log
files ................................................................................................................. 48
Deleting log databases ............................................................................... 48
Configuring the conference mode ............................................................ 48
Configuring the speaker limit .................................................................... 49
Configuring communication with the central unit ................................ 49
Configuring the COM port .......................................................................... 49
Saving the conference options ....................................................................... 50
Managing delegate data ............................................................................. 51
Entering delegate data ..................................................................................... 51
Creating or opening a delegate database .............................................. 51
Adding new delegate data ........................................................................ 52
Changing delegate data ............................................................................. 52
Deleting data from the delegate database ............................................ 53
Searching for data in the delegate database ........................................ 53
Moving data within the delegate database ........................................... 53
Importing delegate data .................................................................................. 54
Printing a delegate list ..................................................................................... 55
Using chip cards ................................................................................................. 55
Writing data to chip cards ......................................................................... 56
Reading chip cards ...................................................................................... 57
Reading a single chip card ......................................................................... 57
Planning and managing votes (Agenda) ................................................. 58
Entering voting data ......................................................................................... 58
Creating or opening an agenda file .......................................................... 58
Adding new voting items to the agenda file ......................................... 59
Changing voting items in the agenda file .............................................. 59
Changing the quorum in the agenda file ................................................ 59
Changing the majority ratio in the agenda file ..................................... 60
Deleting voting items from the agenda file ........................................... 61
Searching for voting items in the agenda file ....................................... 61
Moving voting items within the agenda file .......................................... 62
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Importing voting items ..................................................................................... 62
Printing an agenda file ..................................................................................... 63
Viewing, exporting and printing log files ...................................................... 64
Monitoring and controlling a conference ................................................. 66
Starting a conference ........................................................................................ 66
Monitoring and controlling a conference via the control palette ............ 67
The displays on the control palette ......................................................... 67
Deactivating all consoles ............................................................................ 68
Reactivating the last active console ........................................................ 69
Using the “Single Delegate” option button in the “Speech Timer”
box .................................................................................................................. 69
Using the “Global” option button in the “Speech Timer” box ............ 69
Monitoring the conference via the synoptic view ....................................... 70
Monitoring the conference console icons in the synoptic view .......... 70
Monitoring conference operation via the delegate list .............................. 70
Monitoring the name boxes in the delegate list ................................... 70
Intervening in the conference ......................................................................... 71
Activating a console .................................................................................... 71
Deactivating a conference console ........................................................... 71
Granting a request to speak to a delegate ............................................. 72
Rejecting requests to speak ...................................................................... 72
Printing a list of all requests to speak ..................................................... 73
Configuring the chairman unit during a conference ............................ 73
Changing the speaker limit during a conference ................................... 73
Changing the volume of the consoles’ built-in loudspeakers ............. 74
Turning the central unit’s audio inputs and outputs on and off during a
conference ..................................................................................................... 74
Changing the configuration of the audio inputs and outputs during a
conference ..................................................................................................... 74
Configuring the VIP mode .......................................................................... 76
Displaying the group assignment of a conference console during a
conference ..................................................................................................... 76
Displaying the overview of groups during a conference ..................... 76
Changing the audio settings during a conference ................................ 77
Changing the conference mode during a conference ........................... 78
Saving or printing the data of all inserted chip cards .......................... 78
Testing the loudspeakers of the conference consoles ......................... 79
Creating a text message ............................................................................. 79
Triggering acoustic signals ........................................................................ 80
Voting ............................................................................................................ 81
Loading the agenda file .................................................................................... 81
Changing the agenda ........................................................................................ 82
Selecting the voting settings .......................................................................... 83
Choosing the voting groups ...................................................................... 83
Taking votes with or without chip cards ................................................. 83
Taking secret or public votes ..................................................................... 83
Selecting the voting mode ......................................................................... 84
Automatically printing the voting results .............................................. 84
Displaying how votes are cast .................................................................. 84
Specifying the voting time ........................................................................ 85
Configuring the display of the voting results on the video PC ........... 85
5
Taking votes ....................................................................................................... 87
Starting a vote ............................................................................................. 87
Ending a vote ................................................................................................ 88
Assigning the votes cast to the delegates ............................................. 88
Printing voting results ................................................................................ 89
Repeating a vote ......................................................................................... 89
Automatically proceeding to the next voting item .............................. 89
Ending the “Confsys” program .................................................................. 90
Configuring the interpretation system ..................................................... 91
Creating an interpretation configuration ..................................................... 92
Opening an interpretation configuration ..................................................... 93
Deleting an interpretation configuration ..................................................... 94
Assigning languages to the interpreter booths .......................................... 94
Editing the language table ........................................................................ 95
Assigning an interpreter booth its main target language
(A-channel) ................................................................................................... 95
Preconfiguring the languages for the B-channel of an interpreter
console ........................................................................................................... 96
COM port, menu language and password ..................................................... 99
Configuring the COM port .......................................................................... 99
Configuring the menu language ............................................................... 99
Changing the password .......................................................................... 100
Locking the Interpreter Manangement software ..................................... 100
Initializing the interpreter consoles ............................................................ 101
Changing the options later on ...................................................................... 103
Displaying the serial numbers of all connected interpreter consoles .. 103
Intervening in the interpretation system .............................................. 104
Sending text messages to the interpreter consoles ................................ 104
Monitoring the status of all interpreter consoles .................................... 106
Changing the language for the B-channel of an interpreter console during
the conference ................................................................................................. 107
Upgrading the software license ............................................................... 108
Folders and file types ................................................................................ 109
Folders ............................................................................................................... 109
File types .......................................................................................................... 109
If problems occur... ..................................................................................... 110
The conference and interpretation system does not react on the
software ..................................................................................................... 110
Some consoles do not work .................................................................... 110
Accessories .................................................................................................. 111
Software for PC controlling the SDC 8200 CU central unit ............... 111
Licenses for expanding the SDC 8200 CU central unit ...................... 111
Software for PC controlling the SDC 8200 CU-M central unit .......... 111
Index ............................................................................................................ 112
6
Important information on this manual
Important information on this manual
This manual describes five different software modules which work closely
together. The words and pictures in this manual refer to the entire range
of functions offered by all five software modules. If you do not have
licenses for all five software modules, some of the functions described here
and some of the buttons, menus etc. shown here will be missing from your
software. You then cannot use these functions.
For information on the different conference modes and the selectable
modes between or within interpreter booths as well as the SDC 8200
consoles, please refer to the SDC 8200 system manual.
Safety instructions
Danger of material damage through loss of or damage to the dongle!
If you lose or damage your dongle, you can no longer set up, monitor and
control conferences. The dongle cannot be repaired or replaced and you
will have to buy the necessary licenses again! For this reason, set up the
Master PC with the dongle in a safe place and restrict access to the Master
PC to persons you can trust completely. Be sure to remove the dongle while
installing or de-installing software of any kind on the Master PC. Keep
liquids away from the dongle.
Warning against data loss!
PC files can be destroyed by defective hardware (e.g. hard disk crash,
defective boot sectors), by software (e.g. PC viruses, hard disk partitioning
programs etc.) or by magnetic fields (e.g. from unscreened loudspeakers)!
Persons not trained in handling PCs can change, make unuseable or delete
PC files by mistake.
Restrict access to your SDC 8200 system PCs to absolutely trustworthy
persons who know how to handle them! Install trustworthy software only
or check software with an up-to-date virus scan program before installing
it! Before installing the software, make a backup of all your hard disk data!
If PCs in your SDC 8200 system are equipped with access to the Internet:
Protect these PCs via a firewall and a virus scan program! Have an expert
set the parameters of the firewall to the highest security level! Have the
firewall and its settings checked from time to time and have it adapted to
new situations! Update your virus scan program as often as possible!
Note:
Make a backup of all data in your SDC 8200 installation on removable
storage media (e.g. floppy disk) whenever you create or change an
installation! Keep the removable storage media in a safe and protected
place!
7
Delivery includes
Delivery includes
y 1 SDC 8200 SYS software on CD
y 1 dongle
y 1 software manual as PDF on CD
In addition, you require one or two zero modem cables.
Getting to know the software
Important features of the software
The SDC 8200 SYS software makes your SDC 8200 conference and
interpretation system more convenient to operate and adds additional
functions according to your requirements. The software:
y allows you to quickly and easily configure the conference system:
All parameters of your conference consoles can be easily configured
from a central point.
y allows you to adapt the configuration even during a conference:
You can change certain parameters without interrupting the conference.
y gives you a better overview of your conference:
You – and all delegates if you so wish – can see at a glance which
consoles are currently active.
y is a powerful tool for managing your delegate data.
You can access delegate data at any time.
y gives your conference a personal touch:
You – and all delegates if you so wish – can see the name of the current
speaker.
y allows you to directly control all consoles:
You can activate or deactivate the microphones by a mouse click.
y makes it especially easy to take votes and display the results, for
example using a projector or a large screen.
y improves voting security:
You can use the chip cards to authenticate the delegates.
y makes the interpretation system easy to configure:
All parameters of your interpreter consoles can be easily configured
from a central point.
y allows you to adapt the configuration of the interpretation system even
during a conference:
You can change modes between or within interpreter booths, Autofloor
and other parameters at any time without interrupting the conference.
y allows you to monitor the status of the interpreter consoles during the
conference.
Different licenses for the software modules providing the functions you
require are available from Sennheiser electronic.
8
Getting to know the software
The software modules
Sennheiser provides two different software packages which add different
functionalities to the SDC 8200 conference and interpretation system:
1. An SDC 8200 conference and interpretation system consisting of one
SDC 8200 CU-M central unit with up to 50 conference consoles is only
partly configurable. The interpretation capacity of the SDC 8200 CU-M
central unit is four languages.
For PC controlling this system, you require the SCD 8200 SYS-M
software. Additional software modules or licenses to expand the
functionality are not available.
2. An SDC 8200 conference and interpretation system consisting of one
or several interconnected SDC 8200 CU central units and up to 1024
conference consoles is fully configurable. The interpretation capacity of
the SDC 8200 CU central unit is 28 languages.
For PC controlling this system, you require the modular SCD 8200 SYS
software package which can be expanded with different SDC 8200 S
software modules (see “Accessories” on page 111).
Please note that the SDC 8200 SYS software cannot be used with the
SDC 8200 CU-M central unit, and that the SCD 8200 SYS-M software
cannot be used with the SDC 8200 CU central unit.
For information on the two central units, see “Features of the central
units” on page 118 of the SDC 8200 system manual.
The SDC 8200 SYS-M software
The SDC 8200 SYS-M software only works with the SDC 8200 CU-M central
unit.
This SDC 8200 SYS-M software does not have all the functions descibed in
this manual but is otherwise identical to the SDC 8200 SYS software, which
is described in the following chapter.
The SDC 8200 SYS-M has the following restrictions:
y The synoptic view can only comprise a maximum of 50 initialized
conference console icons.
y The voting mode “1 of 5” is not available. You can only use the voting
mode “1 of 3”.
y The following chip card functions cannot be used:
y Data from the delegate database cannot be written to the chip cards.
y Chip cards cannot be read.
y You cannot limit voting to owners of a chip card.
y The interpretation system can manage up to four languages.
y The interpretation system can only be configured for two interpreters
per interpreter booth.
y For network operation, you can configure one master, one slave and one
video PC.
9
Getting to know the software
The SDC 8200 SYS software
The SDC 8200 SYS software only works with the SDC 8200 CU central unit.
The software consists of two programs:
y “Confsys” for controlling the conference system and
y “IntSys” for controlling the interpretation system.
The “Confsys” program consists of up to four different software modules
(S-MM, S-DM, S-VM, S-VD) which work closely together; the “IntSys”
program consists of one single software module (S-IM).
Each module provides a number of interrelated functions and adds
buttons, menus and windows to the program. You need a separate license
for each software module. This means that, if you do not need some of the
modules and have not licensed them, a number of the buttons, menus etc.
described in this manual will be missing from your software.
Program S-CM \ Confsys S-IM \ IntSys
for controlling the
conference system
Software
module
Overview of the five software modules
The S-MM (Microphone Management) software module
The S-MM software module is the basic software you require in order to
configure, monitor and control the conference system from your PC. With
the S-MM software module, you can:
y create a synoptic view of the conference room,
y assign a real microphone to each conference console icon in the synoptic
view,
y activate and decative the microphones by a mouse click,
y monitor the status of the consoles (request to speak, faulty connection,
active microphone),
y configure all parameters of the conference system.
The S-DM (Delegate Management) software module
S-MM S-DM S-VM S-VD S-IM
for controlling the
interpretation system
10
The S-DM software module allows you to manage the delegate data and
display the names of the delegates during the conference. You can activate
or deactivate the microphone of a certain delegate by clicking his name
with the mouse.
For this, you also need the S-MM software module.
The S-VM (Voting Management) software module
The S-VM software module allows you to take votes and program and read
the chip cards.
For this, you also need the S-MM software module.
Getting to know the software
The S-VD (Voting Display) software module
The S-VD software module allows you to display voting results as bar or pie
diagrams, for example using a projector or several large screens in the
conference room.
For this, you also need the S-MM and S-VM software modules.
The IM (Interpreter Management) software module
The IM software module is the software you require in order to configure,
monitor and control the interpretation system from your PC. With the
IM software module, you can:
y configure all parameters of the interpretation system,
y operate the interpretation system and monitor the status of the
interpreter consoles,
y send short text messages to the interpreters.
The licenses
When purchasing the software, you also purchase licenses for one or
several software modules. All licensed software modules are activated
automatically when you install the software.
You can upgrade your license(s) at any time to include additional software
modules (see “Upgrading the software license” on page 108).
Note:
If you license additional software modules, the corresponding menus
and buttons appear automatically. Please note that the menus and
buttons of all software modules are shown in this manual – including
those for which you have possibly no license.
The dongle
When purchasing the software, you also receive a dongle (hardware
license key). This dongle releases all licensed software modules for use on
all PCs in your network and must therefore be inserted into a free USB port
(or parallel port) of the master PC.
If the dongle is not inserted at startup, the “Hit CR to abort:” dialog box
opens (see “Starting the “Confsys”program for the first time” on
page 18).
If the dongle is inserted but cannot be detected due to the program
configuration, the “Waiting for master...” dialog box opens (see “Setting
the correct starting options” on page 19).
11
Getting to know the software
Password 1 On delivery of the software, password 1 is: “123”.
Password 2 Password 2 is: “456”.
The two passwords
There are two passwords which limit the access to the software and the
configurations. Password 1 is required for changing the configuration.
Password 2 is required for initializating the conference consoles.
Note:
In order to ensure that only authorized persons can access the settings
of your conference and interpretation system, these passwords must
be changed as soon as possible (see “Changing the passwords of the
“Confsys” program” on page 21)!
12
System requirements
System requirements
Hardware required
Processor: Intel Pentium 4 or AMD Athlon XP, 2 GHz or more
RAM: 256 MB min. (512 MB recommended)
Hard disk: min. 30 MB free hard disk memory
Drives: CD ROM or DVD ROM drive
drive for data backup (e.g. floppy disk drive,
CD recorder or ZIP drive)
Interfaces: at least one free RS 232 interface (see note below)
Sound card: quality stereo sound card
Screen resolution: exactly 1024
Network: optional 10/100/1000 Base Ethernet
Note on the RS 232 interfaces:
You only require one free RS 232 interface per PC if:
y you only control conference consoles via the software and not
interpreter consoles (you have not licensed the S-IM software
module),
y you use two different PCs to control the conference and
interpretation system (each PC has an RS 232 interface of its own),
y you use only one PC to control both the conference system and the
interpretation system and have to change the interface via which the
PC is connected to the central unit (the COM 3 interface of the central
unit to control the conference system and the COM 1 interface to
control the interpretation system).
You require two free RS 232 interfaces if:
y you want to use only one PC to control both the conference system
and the interpretation system without having to constantly change
the interface via which the PC is connected to the central unit.
Note on the screen resolution:
We recommend setting your screen resolution to exactly 1024
pixels!
× 768 pixels (see note below)
× 768
13
System requirements
The operating system required
The SDC 8200 software requires Windows 2000 or Windows XP.
Note:
Both programs (“Confsys” to control the conference system and
“IntSys” to control the interpretation system) require one free COM
port each (RS 232 interface)! The SDC 8200 software therefore does
not function on PCs which do not have at least one free COM port not
assigned to another software – e.g. Hotsync (software for data transfer
between a PC and a Palm PDA)!
The network
You can install the software on up to eight PCs in a network. One of these
PCs must be configured as the “master” (see “Configuring the PC in a
network” on page 44). The master PC gives you access to all functions of
the conference and interpretation system. The dongle must be inserted
into a free USB port of the master PC.
Up to two PCs can be configured as “slaves” (see “Configuring the PC in a
network” on page 44). A slave PC also gives you access to all functions. The
slave PCs do not require a dongle.
Up to five PCs can be configured as “video PCs” (see “Configuring the PC in
a network” on page 44). A video PC does not give you access to the
functions of the conference and interpretation system. Projectors or
monitors connected to the video PCs are only for displaying data to the
delegates or guests. The video PCs do not require a dongle either.
Master
Slave
Dongle
Slave
LAN
Video
Video
14
Video
Video
Video
Preparing the conference system for use
Preparing the conference system for use
Connecting the PC to the central unit
Please note that the program for controlling the conference system and
the program for controlling the interpretation system require a separate
RS 232 interface each.
The conference and interpretation system can be controlled using either
two PCs with one free RS 232 interface respectively or using one PC with
two free RS 232 interfaces.
You can connect additional Slave and Video PCs via a local area network
(LAN).
You must install the software on all the PCs.
To connect PCs to the central unit:
왘 Make sure that the required serial interfaces are available and free. The
required interfaces must appear in the Windows Device Manager under
“Ports (COM & LPT)”. These interfaces must not be used by any other
software.
쐇
왘 Use one zero modem cable to connect the serial interface of the PC via
which the conference system is to be controlled to the COM 3
interface 쐇 of the central unit.
왘 Use the second zero modem cable to connect the serial interface of the
PC via which the interpretation system is to be controlled to the COM 1
interface 쐃 of the central unit.
Caution!
After you have connected the PC to the central unit, your conference
and interpretation system can be controlled via both the PC and the
central unit!
In order to avoid inconsistencies, please make sure that no parameters
are changed on the central unit!
15
Preparing the conference system for use
Installing the software
To install the software on your PC or on different PCs in your network,
proceed as follows:
Attention! To avoid data loss, faulty installations and damage to the
dongle:
왘 Before installing the software, make a backup of all
your hard disk data!
왘 Remove all dongles from the PC, including those
required for other programs!
왘 Before installing a newer version of the software, first
de-install the older version as described on page 15!
왘 Make sure that your Windows user account has administrator
privileges.
왘 Insert the software CD into the CD ROM drive of your PC and click the
“setup.exe” icon.
The Wizard starts and guides you through the installation process.
왘 Follow the instructions of the wizard and enter the installation path for
the programs. The rest of the installation is done automatically.
왘 After you have entered all information requested and started the
installation by clicking “Finish”, the desired software is installed on the
PC.
왘 When the software is installed, the dongle driver (Rainbow
Technologies Sentinel System Driver) is installed automatically. For
this, however, it is vital that no dongle is connected to the PC!
Note:
During the installation of the dongle driver, you can select either
“Complete” (all components including the help file) or “Custom”
(optionally without help file). We recommend selecting “Complete”.
After the installation is successfully completed, the newly installed
“SDC 8200” program group appears under “Start/Programs”. In the
“S_CM” subgroup, you will find the “Confsys” program for controlling
the conference system (see “Preparing the conference system for use”
on page 15); in the “S_IM” subgroup, you will find the “IntSys”
program for controlling the interpretation system (see “Configuring
the interpretation system” on page 91). In addition, you will find the
“Field Exchange Utility” utility program for upgrading your license (see
“Upgrading the software license” on page 108).
16
Preparing the conference system for use
Removing the software
To remove the software from the hard disk of a PC:
왘 In the “Control Panel” window, click the “Add/Remove Programs” icon.
The “Add/Remove Programs” dialog box opens.
왘 On the left-hand side of the dialog box, click “Change or Remove
Programs”.
왘 Select “SDC8200” in the list and click the “Change/Remove” button.
A warning appears. Confirm the warning with “Yes”. The software is
removed from the PC.
왘 Select “Sentinel System Driver” in the list and click the “Change/
Remove” button.
A warning appears. Confirm the warning with “Yes”. The dongle driver
is removed from the PC.
17
Starting the “Confsys”program for the first time
Starting the “Confsys”program for the
first time
When you start the “Confsys” program for the first time, the necessary
options for your PC or your network are not yet set.
왘 Make sure that your Windows user account has administrator
privileges.
If the dongle is not inserted at startup or if it is removed during operation,
the “Hit CR to abort:” dialog box opens.
왘 In the “Hit CR to abort:” dialog box, click “OK”.
The “Waiting for master...” dialog box opens.
Note:
If the PC is configured as a video PC or slave PC and does not detect the
dongle at startup (because the master PC is turned off or the dongle is
not inserted into a free USB port of the master PC), the “Waiting for
master...” dialog box also opens.
The “Waiting for master...” dialog box offers you the following options:
1. You can close the “Waiting for master...” dialog box, insert the dongle
and restart the program (see “Connecting the dongle” on page 18).
2. You can click the “Options” button (password required!) and configure
the PC as a video PC or slave PC (see “Setting the correct starting
options” on page 19). To do so, you have to enter the TCP/IP address of
the master PC.
You then have to restart the program. The program searches for the
master PC with the inserted dongle. If the dongle is inserted into a free
USB port of the master PC and the master PC is turned on and the
program is running on the master PC, the program starts with the
selected configuration (video PC or slave PC).
3. You can start the program in demo mode (see “Starting the program in
demo mode” on page 20).
Connecting the dongle
To close the “Waiting for master...” dialog box:
왘 Click the “Close” button.
The “Waiting for master...” dialog box closes.
왘 Insert the dongle into a free USB port of the master PC.
18
왘 Restart the program.
Starting the “Confsys”program for the first time
Setting the correct starting options
When you start the program for the first time, the “Waiting for master...”
dialog box appears and you have to decide whether the PC is to be
configured as a master PC, slave PC or video PC.
To do so, proceed as follows:
왘 Make sure that all PCs on which you have installed the software are
turned on and that the dongle is inserted into a free USB port of the
master PC.
왘 Make sure that “Full Control” is enabled for the installation folder (e.g.
C:\Programs\SDC8200) of the master PC
왘 In the “Waiting for master...” dialog box, click the “Options” button.
The “Options” window opens.
왘 On the “Confsys” tab, configure the PC as a master PC, slave PC or video
PC as required (see “Configuring the PC in a network” on page 44). On
the master PC and on all other PCs in the network, enter the correct IP
addresses of all PCs involved in the control of your conference and
interpretation system.
왘 If you only use one PC to control the conference and interpretation
system, configure this one as the master PC. In this case, you do not
require any IP addresses.
왘 On the “CU” tab, set the correct COM port (see “Configuring the COM
port” on page 49).
왘 In the “Options” window, click the ”Save and Exit” button. The
“Options” window closes.
왘 In the “Waiting for master...” dialog box, click the close “Close” button.
The dialog box closes.
왘 Restart the program. If you want to configure additional slave or video
PCs, proceed in the same way.
If the “Waiting for master...” dialog box appears when the program is
started for the second time (or later), this means that no connection can
be established with the master PC because:
y the master PC is not turned on or
y the “Confsys” program is not running on the master PC or
y “Full Control” is not enabled for the installation folder (e.g.
C:\Programs\SDC8200) of the master PC or
y the wrong IP address for the master PC was specified on the video or
slave PC or
y the wrong IP address for the video or slave PC was specified on the
master PC.
See also “If problems occur...” on page 110.
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Starting the “Confsys”program for the first time
Starting the program in demo mode
To start the Confsys program without a dongle:
왘 In the “Waiting for master...” dialog box, click the “Demo” button.
The program starts in demo mode.
Note:
Demo mode is started automatically when the dongle is removed
during operation.
In demo mode, your conference system is restricted to five delegates
and your interpretation system is restricted to two languages with only
one interpreter per language, this means in detail:
y You can configure conferences with more than five conference
y You can open conference configurations with more than five
y During a conference, only the first five conference consoles are
y You can only configure two interpreter booths with one interpreter
y You can open interpretation configurations with more than two
y When transmitting the interpretation configuration to the central
consoles, but only the first five conference consoles are stored.
conference consoles, but only the first five conference consoles are
displayed.
displayed.
console each.
interpreter booths and more than one interpreter console per booth,
but only the first two booths with their respective first interpreter
console are displayed.
unit, only the first two interpreter booths with their respective first
interpreter console are taken into account.
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Adjusting important basic settings
Adjusting important basic settings
Changing the passwords of the “Confsys” program
To change the passwords:
왘 From the “Change Password” menu, choose “Change Password 1” to
change the password 1 or choose “Change Password 2” to change the
password 2.
The “Change Password” dialog box opens.
왘 In the “Current Password” box, enter the current password (see “The
two passwords” on page 12) and press the “Enter” key.
The “New Password” box appears.
왘 In the “New Password” box, enter the new password (eight characters
max.) and press the “Enter” key.
The “Confirm Password” box appears.
왘 In the “Confirm Password” box, re-enter the new password and press
the “Enter” key.
The “Save” and “Cancel” buttons appear.
왘 Click the “Save” button to save the new password; click the “Cancel”,
button to keep the current password.
Changing the menu language of the “Confsys” program
To change the menu language:
왘 From the “Language” menu, choose the desired language.
The menu language is changed immediately.
21
Configuring the conference system
Configuring the conference system
This chapter provides information on how to quickly and easily configure
the consoles of your conference system (but not the consoles of the
interpretation system) using the software.
For configuring the conference system, you require the S-MM (Microphone
Management) software module which is started as follows:
왘 Click “Start” and select “Programs”, “SDC 8200” and “S_CM” one after
the other. Then click “Confsys”.
The “SDC 8200” window opens.
The “SDC 8200” window consists of:
y the menu bar
If you have not licensed all of the software modules, some of the menus
will not be available in your software.
y the “Start” button
for starting an already existing conference configuration
y the “Delegates” button
for opening an editing the delegate database,
y the “Agenda” button
for opening and editing the agenda,
y the “Room Configuration” button
for opening and editing the synoptic view
y the status bar
which shows the current date, the current time and the state of the COM
connection to the central unit (“Connected” or “Disconnected”). In
addition, the number of slave and video PCs connected to the master PC
and the communication errors between the SDC 8200 CU central unit and
the master PC are displayed.
22
Configuring the conference system
Creating a synoptic view of the conference
For monitoring a conference as well as for intervening in a conference at
any time, you require a synoptic view of the conference room. In this
synoptic view, each conference console is represented by an icon.
This synoptic view can be “wallpapered” with a background picture (e.g. a
picture of the conference room). If you then position the conference
console icons exactly where the delegates are seated, you obtain an
intuitively operable conference system.
Creating a synoptic view file
왘 From the “Configuration” menu, choose “Room” or click the “Room
Configuration” button in the “SDC 8200” window.
The “Room” window opens.
The “Room” window consists of:
y the menu bar,
y the “Config”, “Init” and “Vip” tabs on the right-hand side of the
window
y the canvas for displaying and editing the synoptic view
y the display of the current mouse pointer coordinates on the canvas
as well as the green “File” box for the file name (above the tabs)
왘 From the “File” menu, choose “New”.
The main window turns white and the “Config”, “Init” and “Vip” tabs
become active. “new” is displayed in the green “File” box.
The drawing palette is not active. The drawing palette becomes active
when you have added a background picture to the synoptic view (see
“To create a new background picture for a synoptic view:” on page 24
or “To open an existing background picture for a synoptic view:” on
page 24).
23
Configuring the conference system
You can now
y create a synoptic view (see “Positioning new conference console icons”
on page 30).
y add a background picture to an existing synopic view. We recommend
that you first add the background picture of the conference room and
then position the conference console icons.
To save a synoptic view file:
왘 From the “File” menu, choose “Save” or choose “Save as” to save the
synoptic view under a new name or in a different folder.
To open a previously created and saved synoptic view file:
왘 From the “File” menu, choose “Open” and select the desired *.tec file.
The selected synoptic view appears in the main window and the file
name is displayed in the green “File” box.
To close a synoptic view file without saving it:
왘 From the “File” menu, choose “Close”.
The file is closed.
To create a new background picture for a synoptic view:
왘 From the “File” menu, choose “New Picure”.
An empty background picture opens and you can add the drawing
objects to the picture.
To open an existing background picture for a synoptic view:
왘 From the “File” menu, choose “Load Picture” and choose the desired
backgound picture (format: *.jpg, *.bmp, *.gif or *.fig).
The background picture opens and you can add the drawing objects to
the picture.
To close the background picture:
왘 From the “File” menu, choose “Close Picture”.
The background picture is closed. The added conference console icons
and icon labels are retained in the synoptic view.
Editing the background picture To add drawing objects to the background picture:
왘 Create a new background picture
or open an existing background picture.
왘 Use the drawing palette.
The drawing palette works like a simple drawing program.
24
To select an object or area:
왘 In the drawing palette, click the “Select Area” icon.
왘 Position the mouse pointer on the starting point of the selection
rectangle, then click and hold down the left mouse button.
Configuring the conference system
왘 Drag the mouse pointer to the desired size of the selection rectangle
and release the mouse button.
The selected object or area can be moved with the mouse or copied
using th“copy” command.
To enlarge the background picture:
왘 In the drawing palette, click the “Zoom” icon.
왘 Click the picture.
The picture is enlarged.
To pick a new foreground color:
왘 In the drawing palette, click the “Pick color” icon.
왘 Click the mouse pointer in the desired foreground color.
The color is picked as the new foreground color.
To fill an object/area with color:
왘 In the drawing palette, click the “Fill” icon.
왘 Click the object/area you want to fill with the selected foreground color.
The object/area is filled with the selected foreground color.
To draw with the freeform pencil tool:
왘 In the drawing palette, click the “Pencil” icon.
왘 Use the mouse pointer to draw as if you were drawing with a pencil on
paper.
To erase objects or areas:
왘 In the drawing palette, click the “Eraser” icon.
왘 Click and hold down the left mouse button.
왘 Move the mouse pointer over the objects or areas you want to erase.
To draw a straight line:
왘 In the drawing palette, click the “Line” icon.
왘 Position the mouse pointer where you want to begin to draw the line,
then click and hold down the left mouse button.
왘 Drag the mouse pointer to the desired endpoint of the line and release
the mouse button.
To draw an arrow:
왘 In the drawing palette, click the “Arrow” icon.
The arrow head appears where you release the mouse button.
왘 Position the mouse pointer where you want to begin to draw an arrow,
then click and hold down the left mouse button.
왘 Drag the mouse pointer to the desired endpoint of the arrow and
release the mouse button.
To draw a rectangle:
왘 In the drawing palette, click the “Rectangle” icon.
왘 Select the desired fill style.
25
Configuring the conference system
y Border: foreground color; interior: colorless
y Border: foreground color; interior: background color
y Border: colorless; interior: background color
왘 Position the mouse pointer on the starting point of the rectangle, then
click and hold down the left mouse button.
To draw a square, hold down SHIFT key while drawing.
왘 Drag the mouse pointer to the desired size of the rectangle and release
the mouse button.
To draw a rounded rectangle:
왘 In the drawing palette, click the “Rounded Rectangle” icon.
왘 Select the desired fill style.
y Border: foreground color; interior: colorless
y Border: foreground color; interior: background color
y Border: colorless; interior: background color
왘 Position the mouse pointer on the starting point of the rounded
rectangle, then click and hold down the left mouse button.
To draw a rounded square, hold down SHIFT key while drawing.
왘 Drag the mouse pointer to the desired size of the rounded rectangle
and release the mouse button.
To draw an ellipse or a circle:
왘 In the drawing palette, click the “Ellipse” icon.
왘 Select the desired fill style.
y Border: foreground color; interior: colorless
y Border: foreground color; interior: background color
y Border: colorless; interior: background color
왘 Position the mouse pointer on the starting point of the ellipse, then
click and hold down the left mouse button.
To draw a cicle, hold down SHIFT key while drawing.
왘 Drag the mouse pointer to the desired size of the ellipse and release the
mouse button.
To draw a polygon:
왘 In the drawing palette, click the “Polygon” icon.
왘 Select the desired fill style.
y Border: foreground color; interior: colorless
y Border: foreground color; interior: background color
y Border: colorless; interior: background color
26
왘 Position the mouse pointer on the starting point of the polygon, then
click and hold down the left mouse button.
왘 Click the next points of the polygon and double-click to close the
polygon.
To enter text:
왘 In the drawing palette, click the “Text” icon.
왘 Select the desired font for the text.
Configuring the conference system
왘 Click the desired starting point of the text.
You can only enter one line of text.
To draw a curve:
왘 In the drawing palette, click the “Curve” icon.
왘 Click the canvas.
A curve is drawn.
왘 Move the starting and endpoint of the curve.
왘 Move the little squares.
The slope of the curve is changed.
To paint with the brush:
왘 In the drawing palette, click the “Brush” icon.
왘 Select the desired brush stroke width.
왘 Select the desired brush tip shape.
왘 Position the mouse pointer on the canvas, then click and hold down the
left mouse button.
왘 Drag the mouse pointer to paint with the brush and release the mouse
button.
To paint with the airbrush:
왘 In the drawing palette, click the “Airbrush” icon.
왘 Position the mouse pointer on the canvas, then click and hold down the
left mouse button.
왘 Drag the mouse pointer to paint with the airbrush and release the
mouse button.
To select the stroke width:
왘 In the “Stroke width” palette, click the desired stroke width.
Note:
The “Stroke width” palette only appears after you have click a certain
icon (e.g. “Select Area“ or “Zoom“) on the drawing palette.
To assign colors:
The two uppermost color boxes on the color palette display the foreground
and the background color.
To change the foreground color:
왘 If the foreground color box is selected, select a new foreground color
from the color palette.
The foreground color is changed.
Or:
왘 In the color palette, double-click the foreground color box (shown in
black in the example screenshot).
The “Color” window opens.
27
Configuring the conference system
왘 In the “Color” window, click the desired color or define your own color.
The foreground color is changed.
To change the background color:
왘 In the color palette, double-click the background color box (shown in
white in the example screenshot).
The “Color” window opens.
왘 In the “Color” window, click the desired color or define your own color.
The background color is changed.
To undo the last drawing operation:
왘 From the “Edit” menu, choose “Undo“
or press the key combination Ctrl + Z .
The last drawing operation is undone.
To redo the last undone drawing operation:
왘 From the “Edit” menu, choose “Redo“
or press the key combination Ctrl + Y.
The last undone drawing operation is redone.
To cut a selected area:
왘 From the “Edit” menu, choose “Cut“
or press the key combination Ctrl + X.
The selected area is cut and saved on the clipboard.
To copy the selected area to the clipboard:
왘 From the “Edit” menu, choose “Copy“
or press the key combination Ctrl + C.
The selected area is copied to the clipboard.
To paste the cut or copied area from the clipboard onto the canvas:
왘 From the “Edit” menu, choose “Paste“
or press the key combination Ctrl + “V”.
The cut or copied area is pasted to the upper left corner of the canvas.
To delete the selected area:
왘 From the “Edit” menu, choose “Delete“
or press the “Del” key.
The selected area is deleted.
To set the border style for a drawing object:
왘 From the “Format” menu, choose “Border Style”.
Set the border style of a drawing object.
y Solid: solid line
y Dash: dashed line
y Dot: dotted line
y DashDot: dashdot line
y DashDotDot: dashdotdot line
28
Configuring the conference system
To set the fill style for a drawing object:
왘 From the “Format” menu, choose “Fill Style”.
Set the fill style of a drawing object.
y Solid: solid fill
y Horizontal Line: horiziontal lines
y Vertical Line: vertical lines
y Downward Diagonal: downward diagonal lines
y Upward Diagonal: upward diagonal lines
y Cross: horizontal and vertical cross lines
y Diagonal Cross: diagonally crossed lines
To set a foreground color for drawing objects:
왘 From the “Format” menu, choose “Foreground Color”.
The color palette opens.
왘 Set the foreground color for drawing objects by clicking the desired
color on the color palette or define your own color.
To set a fill color for drawing objects:
왘 From the “Format” menu, choose “Fill Color”.
The color palette opens.
왘 Set the fill color for drawing objects by clicking the desired color on the
color palette or define your own color.
To select the font type for a text object:
왘 From the “Format” menu, choose “Font”.
A window for selecting the font type appears.
To resize the background picture:
왘 From the “Effect” menu, choose “Resize”.
왘 Select the scaling type.
y Both: the aspect ratio is kept constant
y Width: scales the width of the picture
y Height: scales the height of the picture
왘 Select the desired scaling factor (in percent).
The background picture is resized and the drawing object are either
streched or compressed.
29
Configuring the conference system
To flip the background picture:
왘 From the “Effect” menu, choose “Flip”.
왘 Select the desired flipping axis.
y Horizontal: flips the picture horizontally, along the vertical axis
y Vertical: flips the picture vertically, along the horizontal axis
To rotate the background picture:
왘 From the “Effect” menu, choose “Rotate”.
왘 Select the rotating direction.
y Clockwise: rotates the picture clockwise
y Anti-Clockwise: rotates the picture anti-clockwise
왘 Select the desired rotation angle.
The background picture is rotated by the selected angle.
To delete the background picture and the drawing objects:
왘 From the “Effect” menu, choose “Clear”.
The background picture and the drawing objects are deleted.
The synoptic view remains unchanged.
Positioning new conference console icons
To add a conference console icon:
왘 In the “Party Color” box on the “Config” tab, click the color for the
conference console icon.
You can change this color at any time by clicking the conference console
icon and then clicking another color in the “Party Color” box.
왘 Click one of the two “Micro +” buttons.
Clicking the left “Micro +” button adds a small icon, clicking the right
“Micro +” button adds a large icon.
The icon appears in the upper left corner of the window. If you click one
of the two “Micro +” buttons several times in succession, the icons
appear side-by-side in the upper left corner of the window.
The conference console icons are automatically assigned a provisional
microphone number which is displayed both on the icon and in the
“N° Micro” field. The icon with the provisional microphone number “1”
is configured as the chairman unit. You can, however, configure any
other conference console as the chairman unit at any time, i.e. before
(see “Defining the console icon for the chairman unit” on page 33) or
during a conference (see “Configuring the chairman unit during a
conference” on page 73).
30
Or:
왘 Drag the conference console icon, e.g. , from the “Config” tab to
the desired location.
The provisional microphone number is assigned.
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