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VA-CIMM1S
User Manual
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Table of contents
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Sanyo VA-CIMM1S, VA-CIMM1P User Manual

CIMM Software
User’s Guide for v1.02
August 2006 (v.1.06)
Table of Contents
1 Introduction...............................................................................................................4
2 CIMM Software Overview...........................................................................................5
3 System Requirements ................................................................................................6
4 Quick Start.................................................................................................................7
5 Features.....................................................................................................................8
6 Hardware Installation ................................................................................................9
6.1.1 SANYO DSR-M800 Connections .......................................................................................................9
6.1.2 SANYO DSR-M810 Connections .......................................................................................................9
6.1.3 SANYO DSR-M814 Connections .................................................................................................... 10
6.2.1 Typical Installation ........................................................................................................................... 11
7 Software Installation ...............................................................................................12
8 Initial Program Setup ..............................................................................................15
8.1.1 General Settings Tab ....................................................................................................................... 17
8.1.2 Path Settings Tab ............................................................................................................................ 18
8.1.3 Sections Tab .................................................................................................................................... 19
8.1.4 Personnel Tab.................................................................................................................................. 20
8.1.5 Session Types Tab .......................................................................................................................... 21
8.1.6 Locations Tab .................................................................................................................................. 22
8.1.7 Recorders Tab ................................................................................................................................. 24
8.1.8 Offences Tab ................................................................................................................................... 25
9 Creating Cases and Sessions....................................................................................27
9.1.1 Select Investigators.......................................................................................................................... 29
9.1.2 Creating a Session........................................................................................................................... 30
9.1.2.1 Adding a Live Recording........................................................................................................... 32
9.1.2.2 Downloading Previously Recorded Video ................................................................................ 36
9.1.2.3 Downloading Previously Recorded Audio ................................................................................ 38
9.1.2.4 Importing Other Files ................................................................................................................ 39
9.1.2.5 Viewing File Details .................................................................................................................. 40
9.1.2.6 Previewing Added Media Files ................................................................................................. 40
9.1.2.7 Generating WAV Files from Video Files ................................................................................... 40
9.1.2.8 Removing Media Files .............................................................................................................. 40
CIMM Software - User’s Guide Page 2
10
Searching..............................................................................................................41
11 Disclosure / Export ...............................................................................................44
11.1.1 Disclosure Export to DVD ................................................................................................................ 44
11.1.2 Disclosure Export to Data Drive....................................................................................................... 45
12 Security.................................................................................................................51
13 Registration ..........................................................................................................53
14 How to Record an Interview .................................................................................54
15 Troubleshooting....................................................................................................55
16 Glossary ................................................................................................................57
17 Contact Information..............................................................................................59
CIMM Software - User’s Guide Page 3

1 Introduction

This guide describes the installation and operation of CIMM. This version of the User’s Guide is current to software version 1.02 of CIMM.
The following table lists the sections of this guide:
Section
Introduction This section
CIMM Overview A quick overview of the CIMM software
System Requirements Outlines the minimum and recommended specifications
Quick Start A guide on quickly setting up and using CIMM software
Features A brief overview of the feature list
Hardware Installation Installation diagrams and hardware setup
Software Installation Installing/uninstalling CIMM software
Initial Program Setup Detailed overview of the setup of the CIMM software
Creating Cases and
Sessions
Searching Usage of case and session searching functionality
Disclosure/Export Information on exporting case and session media
Details
A detailed section on the general usage of CIMM software
Security How to setup login information and monitor CIMM software usage
Registration Information on how to register your CIMM software
How to Record an
Interview
Troubleshooting Reviews common problems and error messages
Glossary Common terms used through out this guide
Contact Information
How to record an interview from the DVR
Provides information required to contact SANYO Fisher for sales and support inquiries
CIMM Software - User’s Guide Page 4

2 CIMM Software Overview

CIMM (Case Information Media Management) software is a management tool for organizing digital material related to cases. This can include:
• Recorded video from a SANYO DSR-M8xx series digital video recorder
• Pictures taken with digital cameras or scanned images
• Audio gathered from digital voice recorders in Olympus DSS format
• Documentation such as Microsoft Word documents, spreadsheets, Adobe PDF, and more
• Centralizing information such as addresses, contact information, notes, and more, of
internal and external personnel
CIMM organizes all media and information via case files. Each case file will have specific information such as a case number, involved investigators, offence committed, and general notes. For each case, a number of sessions will be added which contain the different media and information.
All media can be easily exported for distribution to colleagues, attorneys, or other involved parties by using the built-in export functions of CIMM to write to CD or DVD writers. DVDs created this way are fully playable in most standalone, consumer DVD players.
Case File #0001
Session #1
Session #2
Session #3
Investigators
Offence
Audio
Video
Image
Docs
Audio
Docs
Personnel
Video
Personnel
Case Notes
All case and session information is searchable using powerful search and filter functionality. Video clips are played back using the fully featured DV Player and audio is instantly played back using the CIMM software built-in audio player.
CIMM Software - User’s Guide Page 5

3 System Requirements

Processor Intel Pentium 4 with 2GHz minimum processor speed or better
Memory 512MB RAM or better
Video
Operating System
Installation Size 87MB
LAN/WAN
Connectivity
Digital DVR
Recommended PC Requirements
AGP SVGA card with minimum 16MB video RAM, 1024x768 display resolution, and DirectX 8.1 application programming interface.
Windows 2000 SP4 or Windows XP SP2 DirectX 8.1 or better
Additional Requirements
CIMM must have LAN/WAN connectivity to the digital video recorder(s).
SANYO DSR-M800
Limited to 240GB of storage Only the last octet of the IP address can be configured; always set to 192.168.0.###
SANYO DSR-M810
Will support 600GB of storage
SANYO DSR-M814
Will support 600GB of storage Four channels of video and audio
Olympus Voice/DSS
Integration
Olympus DSS Player Release 4.x/3.x or DSS Player 2002 must be installed (should be available from the voice recorder software package).
CIMM Software - User’s Guide Page 6

4 Quick Start

4.1 SANYO DVR Setup

• Disconnect existing VCR and remove
• Reconnect cameras, audio, and power to the SANYO DVR
• Connect network cable
• Configure network on DVR
(See DSR-M800 manual pages 37-38) (See DSR-M810 manual pages 39-41) (See DSR-M814 manual pages 59-61)

4.2 Workstation Setup

• Install MSDE
• Install CIMM software
Connect the digi
• tal voice recorder of your choice and install any software that comes
with this device
• Start CIMM application
• Create a user with administrator privileges
• ings (Refer to section 8: Initial Program Setup)
Configure the sett
4.3

Test System

• Record and download vid
• Record and download au
eo
dio
• Export video and audio
•
Import video and audio

4.4 Initial Setup Complete

Your new digital video recording system is now ready for use. Please read the rest of the guide to become familiar with the many features of this system.
CIMM Software - User’s Guide Page 7

5 Features

Feature
Simple VCR
Replacement
Accessible from any
PC on the network
Export Video, Audio,
and Images
Sound
Digital Pictures
Documents
Details
Direct replacement for VCR, simply remove cables from VCR and plug into DVR
Play / search / record footage from any PC on the network running the CIMM software suite
Recording to DVDs playable on any consumer DVD player Export video in AVI or MPG2 format Export images in BMP or JPG format Generate and export audio files in WAV format
Import audio files from handheld digital recording devices in WAV or Olympus DSS format (requires Olympus DSS Player Release 4.x/3.x or DSS Player 2002 to be installed).
Import digital pictures in any standard format: JPEG, BMP, TIFF, RAW, and more
Import a variety of other types of documents ranging from Microsoft Word documents, spreadsheets, scans, faxes, e-mails, etc.
CIMM Software - User’s Guide Page 8

6 Hardware Installation

A
TV
A
TV
RS485
This section describes the installation of the SANYO DSR-M800, DSR-M810, DSR-M814, the Microsoft SQL Server 2000 Desktop Engine (MSDE), and the CIMM software.

6.1 Replacing your VCR with the SANYO DVR

Connect your existing VCR’s video and audio cables to the DVR. Connections diagrams for the different units are as follows.
You will also need to connect a network cable to attach the DVR to your network.

6.1.1 SANYO DSR-M800 Connections

udio
In Out

6.1.2 SANYO DSR-M810 Connections

udio
In Out
LAN
LAN
MIC IN
MIC IN
Video
Video
System NTSC
PAL
System NTSC
PAL
Terminate
ON
OFF
CIMM Software - User’s Guide Page 9

6.1.3 SANYO DSR-M814 Connections

A
TV
RS485
System
Terminate
NTSC
PAL OFF
ON
udio
In
2
4
1
3
Out
MIC IN
LAN
Monitor Out
1
1
2
2

6.2 Configuring the DVR

The configuration instructions are for the DSR-M814, others may vary.
• Connect a display to “Monitor Out”.
• Turn the DVR on.
• The DVR will display a self-check routine screen. Wait until this has finished as it may
take a few minutes.
• Press the “Menu” button on the DVRs front panel.
• entry number six, “RS485/Network/Remote Set” using the front panel
Navigate to
arrow keys.
• Use the right arrow key to enter the settings.
Navigate to “Advanced Se
• tting”, again pressing the right arrow key to enter the
advanced settings screen.
• Navigate to “IP Address” and press the right arrow key.
Pressing the right arrow key will select each porting of the IP address in sequence.
•
When the portion of the IP address you wish to change is highlighted, use the up and down arrows to change the number.
• When the desired IP address has been entered, return to the main screen by pressing
Menu again.
• Continue on to the next step of installing the CIMM software package on your
computer.
Video
3
3
4
4
CIMM Software - User’s Guide Page 10

6.2.1 Typical Installation

r
Interview Room 1
Camera
Audio Cable
MIC
AMP
SANYO DSR-M810 DVR
Interview Room 2
Camera
Audio Cable
AMP MIC
DVD Write
PC
Monitor
Video Cable
Monitor
DSS Audio
Recorder
CIMM Operator Station
-DVD Burner
-DSS Audio Docking Station
-CIMM Software
Monitor
Network
Network Switch
Video Cable
Long Term Record Storage (Video and Data)
SANYO DSR-M810 DVR
CIMM Software - User’s Guide Page 11

7 Software Installation

7.1 If MSDE Already Exists on the Target System

Warning: If you already have an installation of MSDE (Microsoft SQL Server
Desktop Engine) on the system where you are trying to install CIMM then you must make sure that the SQL administrator password is set to blank before proceeding. After CIMM has installed successfully then the SQL administrator password can be returned to its non-blank state.
Set the SQL Password to blank and proceed to Section

7.2 If MSDE Does Not Exist on the Target System

If you downloaded your install kit for MSDE (Microsoft SQL Server Desktop Engine), simply double-click the EXE file that you downloaded to run it. If you are installing from CD, load it in your CD-ROM drive and run the EXE on it.
Note: To install MSDE you must have at least 76MB of free hard drive space.
Navigate through the installation screens as follows:
7.3
Install Screen Details
Welcome Names the software you are installing
Ready To Install
Progress/Complete
Restart
To uninstall MSDE, go to “Add/Remove Programs” (Start | Settings | Control Panel | Add/Remove Programs), and click “Remove” by the entry “MSDE”. Follow the prompts to perform the removal
process.
Gives you one more chance to abort the installation. Click Next to start the installation.
Informs you of the installation progress/completion. The installation may take a few minutes. Click Finish to exit the setup screen.
Click to restart the computer.
CIMM Software - User’s Guide Page 12

7.3 Special Windows XP Installation Notice

Warning: During the installation you may get a Windows File Protection and/or a
Windows Logo testing notice. Please follow the following instructions when this happens. Failure to do so can result in a non-functioning software installation.
Click
Click
Click
CIMM Software - User’s Guide Page 13

7.4 Installing CIMM Software

To install CIMM you must have at least 1MB of free space on your hard drive: 10MB to load, and 10MB once loaded (in addition to the required installation amount).
Note: If you are upgrading to a newer version of the CIMM software, please make
sure you have the upgrade version of the install package.
If you downloaded your install kit for CIMM, simply double-click the EXE file that you downloaded to run it. If you are installing from CD, load it in your CD-ROM drive and run the EXE on it.
The installation process performs the following functions:
• Installs CIMM software (required)
• Installs multimedia CODECs for audio/video encoding/decoding (required)
• Installs Adobe Acrobat Reader for viewing the User s Guide (optional)
o Acrobat Reader has its own install process. Please be sure to follow the prompts. If
you already have a PDF viewer installed, you can safely click “No” at the prompt
• Installs DV Player for video playback (optional; required for video authentication)

7.5 Upgrading CIMM Software

To upgrade CIMM software, go to the program called “Update” (Start | Programs | Sanyo). Browse to the location of the update file (has a VGL file extension) and select “Open” and then press, “Update” to begin the updating process. You will be prompted to reboot your computer. The update will begin the next time the operating system loads.

7.6 Uninstalling CIMM Software

To uninstall CIMM software, go to “Add/Remove Programs” (Start | Settings | Control Panel | Add/Remove Programs), and click “Remove” by the entry “CIMM”. Follow the prompts to perform
the removal process.
CIMM Software - User’s Guide Page 14

8 Initial Program Setup

When the CIMM application is opened for the first time the following window will alert you to set up a user with administrator privileges.
Click and the “Personnel” tab in the “Settings” window will open.
Click
to open the “Personnel Info” window and create new personnel.
CIMM Software - User’s Guide Page 15
Fill in all pertinent information. Since this is the first account created, it must be set as an administrative account. Enter a “User Name” and a “Password”. This will enable the “Administrator” check box; check it now. You will be asked to confirm the password when you
click
lock you out of the system. If this happens, see the contact information in Section
After setting up an administrator account, the remaining settings should be configured to ensure full functionality of the CIMM software. These are:
1. Path Settings
2. Sections
3. Personnel in addition to the Administrator
4. Session Types
5. Locations
6. Recorders
7. Offences
Warning: Do not forget this user name and password. If you do, CIMM will
15.

8.1 Settings Window

All information that will be used on a regular basis within the main program and the selections from drop down list boxes, are entered here in the “Settings” window. The location and LAN addresses of all the DVRs in the system are also entered here.
Note: The difference between and is that the “Apply”
button will save the changes to the database without closing the “Settings” window. This will allow you to continue on to another section. Clicking the “OK” button will save the changes to the database and close the “Settings” window.
CIMM Software - User’s Guide Page 16

8.1.1 General Settings Tab

Site Name
Show splash screen on
startup
Default Country,
State/Province
Include DV Player with
data exports
Automatically generate
WAV audio files when
Recording/Downloading
video
Enter a site name here. This can be anything from a store location to a precinct number.
Check/uncheck this box to show/hide the CIMM splash screen on program startup.
You can specify a default country and state/province to expedite data entry for personnel and case entities.
Check this box to include the DV Player with data exports. This will ensure that software is available to play back exported video footage.
Check this box to generate WAV audio files when recording or downloading video.
CIMM Software - User’s Guide Page 17

8.1.2 Path Settings Tab

Audio (DSS) Source Path
DVD Temp Path
DV Player Path Specifies the location of the DV Player software.
Case Materials
Path
Here you can specify the path to your digital voice recorder. If one isn’t present, the setting can be left at default.
Specifies a location for the temporary storage of files while a DVD is being created. This location should be on a drive with at least 10GB of available storage.
Specifies the location to store case materials. This location should be on a drive with as much storage as possible. CIMM will create a new directory for each case under the Case Materials Path. The unique case number will generate the folder name.
CIMM Software - User’s Guide Page 18
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