Samsung SF4500 User Manual

User’s Guide

Samsung Facsimile

SF4500

P/N: JB68-60979A Rev. 1.01

ELECTRONICS

Visit us at: http://samsungelectronics.com

If you have access to this online service, you can download the UserÕs Guide from Samsung Electronics.

Trademarks

¥ SF4500 is the trademark of Samsung Electronics Co., Ltd.

Contents

Set Up Your Machine __________________________________ 1.2 Unpacking ____________________________________________ 1.2 Locations and Functions ________________________________ 1.3

Front View _________________________________________ 1.3

Rear View _________________________________________ 1.3 Choosing a Location ___________________________________ 1.4 Setting Up Your Machine _______________________________ 1.4 Installing Print Cartridge _______________________________ 1.8

Storing a Print Cartridge in the Storage Unit ____________ 1.10 Loading Paper ________________________________________ 1.11 Running Self Test ______________________________________ 1.12 System Setup _________________________________________ 1.13

Adjusting Ringer Volume _____________________________ 1.13

Setting Home Positions for Resolution and Contrast _____ 1.13 Adjusting Speaker Volume ______________________________ 1.14 Setting Date and Time __________________________________ 1.15 Setting System ID (Your Number and Name) _____________ 1.16

Chapter 1 Getting Started

Control Panel _________________________________________ 2.2 Number Keypad ______________________________________ 2.4

Letters and Special Characters ________________________ 2.4 Numbers ___________________________________________ 2.6 Editing Numbers or Names ___________________________ 2.6 Inserting a Pause ____________________________________ 2.6

Chapter 2 Operation

Sending a Fax ________________________________________ 2.7 Preparing Documents for Faxing or Copying ______________ 2.7 Setting Document Resolution and Contrast _______________ 2.8

Resolution __________________________________________ 2.8

Contrast ____________________________________________ 2.8 EXPRESS Mode ________________________________________ 2.9 Loading Document ____________________________________ 2.10 Sending a Fax Automatically ____________________________ 2.11 Sending a Fax After Talking _____________________________ 2.11

Cancelling Transmission _____________________________ 2.12

Confirming Transmission _____________________________ 2.12

Automatic Redial ____________________________________ 2.12 Voice Request _________________________________________ 2.13

Sending a Voice Request _____________________________ 2.13

Answering a Voice Request ___________________________ 2.13 Delayed Transmission __________________________________ 2.13 Memory Transmission (Broadcasting) ____________________ 2.15 Priority Transmission __________________________________ 2.16 Polling Transmission ___________________________________ 2.17

What is Polling ______________________________________ 2.17

Being Polled By a Remote Machine ____________________ 2.17 Adding Documents To a Standby Operation ______________ 2.18 Cancelling a Standby Operation _________________________ 2.18

Receiving a Fax _______________________________________ 2.19 Receiving Automatically in Fax Mode ____________________ 2.20 Receiving Automatically in Tel/Fax Mode ________________ 2.20 Receiving Automatically in Ans/Fax Mode _______________ 2.21 Receiving Manually in Tel Mode ________________________ 2.21 Receiving Using an Extension Telephone _________________ 2.22 Polling Reception ______________________________________ 2.23

Polling a Remote Machine ____________________________ 2.23

Continuous Polling __________________________________ 2.24

1 Getting Started

2 Operation

3 Troubleshooting

Appendix

Chapter 2 Operation (Continued)

iii

Making a Copy _______________________________________ 2.26

Automatic Dialling ____________________________________ 2.27

One-Touch Dialling ____________________________________ 2.27

Storing a Number for One-Touch Dialling ______________ 2.27 Dialling a One-Touch Number ________________________ 2.28 Using Address Label ________________________________ 2.28

Speed Dialling ________________________________________ 2.29

Storing a Number for Speed Dialling __________________ 2.29 Dialling a Speed Number ____________________________ 2.29

Group Dialling (for Multi-Address Transmission) __________ 2.30

Storing One-Touch or Speed Dial Numbers for Group Dialling _____________________________________ 2.30 Using Group Dialling (Multi-address transmission) _____ 2.31

Searching for a Number in Memory ______________________ 2.31

Searching Sequentially through Memory _______________ 2.31 Searching for a Particular First Letter __________________ 2.32

Other Functions ______________________________________ 2.33 Function Buttons ______________________________________ 2.33

Redial _____________________________________________ 2.33 Tone ______________________________________________ 2.34 Recall _____________________________________________ 2.34

Dual ______________________________________________ 2.34 Printing Reports _______________________________________ 2.35 User Options __________________________________________ 2.36

Setting an Option ___________________________________ 2.36

Selectable Options __________________________________ 2.36

Chapter 2 Operation (Continued)

Specifications _________________________________________ 4.2 Important Notice ______________________________________ 4.4 Index ________________________________________________ 4.7 Guarantee ____________________________________________ 4.10

Troubleshooting ______________________________________ 3.2 Clearing Jams _________________________________________ 3.2

Document Jams While Sending a Fax __________________ 3.2

Paper Jams While the Machine is Printing ______________ 3.3 Error Messages ________________________________________ 3.5 Fixing Problems _______________________________________ 3.6

Fax Problems _______________________________________ 3.6

Print Quality Problems ______________________________ 3.8

Paper Feeding Problems _____________________________ 3.9

Scanning Problems __________________________________ 3.10

Maintenance _________________________________________ 3.11 Clearing Memory ______________________________________ 3.11 Cleaning the Document Scanner _________________________ 3.12 Print Cartridge Maintenance ____________________________ 3.14 Wiping the Print Cartridge Nozzles and Contacts __________ 3.15 Cleaning Cartridge Carrier Contacts and Deflector _________ 3.16 Replacing the Print Cartridge ___________________________ 3.18 Cartridge Alignment ___________________________________ 3.21

Chapter 3 Troubleshooting

Appendix

Getting Started

1.1

1.2

Set Up Your Machine

Machine

Handset

Handset Cradle

Document Exit Tray

Print cartridge

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

One-Touch Label AC power cord

Telephone line cord

TAM lead

Operation UserÕs Guide

Unpacking

Set Up Your Machine

1.3

Set Up Your Machine

Locations and Functions

Take a moment to familiarize yourself with the main components and understand their functions.

Front View

Rear View

Document Tray

Document Guide

Paper Extension

Control Panel

Paper Bin

Document Exit Tray

Cartridge Storage Unit

Handset Cradle

For Service only

AC Power Socket

EXT Jack

LINE Jack

Print Cartridge

Your machine may look slightly different a the illustration.

Handset

1 Getting Started

1.4

Set Up Your Machine

Choosing a Location

To help guarantee trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading, paper exit and opening the front cover.

Do not place your machine:

- In direct sunlight.

- Near heat sources or air conditioners.

- In dusty or dirty environments.

Setting Up Your Machine

Handset and Handset Cradle

1. Plug one end of the coiled cord into the jack on the handset.

2. Plug the cradleÕs modular cords into the modular jacks on the left side of your machine.

Attach the handset cradle to the main body. Insert the two tabs of the cradle into the slots on the left side of the main body as shown, and push it up.

Cradle

Handset

White cord

1.5

Set Up Your Machine

Document Tray

3. Pull the document tray upward. Fold out the extender on the document tray, if necessary.

Document Exit Tray

4. Insert the two tabs on the document exit tray into the slots on the front of your machine. Fold out the extender, if necessary.

If you want to remove the handset, slide it down, then take it out.

Document exit tray

Extender

1 Getting Started

1.6

Set Up Your Machine

Connection Diagram

Extension phone

Phone line cord

AC power cord

Telephone Line

5. Plug one end of the telephone line cord into the LINE jack and the other end into a standard phone wall jack.

Extension Phone

6. If you want to use a regular phone or answering machine with your machine, connect the phone.

Plug the cord of your extension phone or answering machine into the TAM lead and plug the other end of the TAM lead into the socket marked EXT on the left side of the machine.

TAM lead

1.7

Set Up Your Machine

AC Power Cord

7. Plug one end of the cord into the back of the machine and the other end into a standard, grounded 3-pin AC socket (220~240V, 60Hz).

The machine turns on. All lamps on the control panel light up and the display shows ÔPOWER INITIAL !! PLEASE WAITÕ. If there is no cartrige installed, or no paper, the display shows ÔNO CARTRIDGEÕ or ÔNO PAPERÕ.

If you want to turn the machine off, unplug the power cord.

1 Getting Started

1.8

Set Up Your Machine

Installing Print Cartridge

When the machine is powered up without the print cartridge installed, the display shows ÔNO CARTRIDGE Õ.

1. Press the Cartridge button to move the cartridge carrier to the install

position.

2. Lift the control panel ➀ and open the cartridge compartment cover ➁.

Control panel

Cartridge compartment cover

➀

➁

3. Remove the new print cartridge from its packaging. Hold the print

cartridge by the black areas or coloured top only. Do not touch the

copper area.

Carefully remove the tape covering the printhead. Be sure to remove all the tape.

4. Insert the print cartridge into the carrier.

copper area

1.9

Set Up Your Machine

5. Push the cartridge firmly in the direction of the arrow until it clicks

into place.

6. After installing the print cartridge, close the cover and replace the

control panel.

7. The display shows ÔTHE CARTRIDGE IS 1.NEW 2.USEDÕ. Choose ÔNEWÕ by pressing the 1 button, or by using the

or ¨button, and

pressing Enter.

The display shows briefly ÔMONO INSTALLEDÕ.

1 Getting Started

1.10

Set Up Your Machine

Storing a Print Cartridge in the Storage Unit

The print cartridge storage unit provides a convenient place to store an extra black print cartridge, and prevents an opened cartridge from drying out.

To store a print cartridge in the storage unit :

Insert the print cartridge into the storage unit, and slightly push it down.

The storage unit prevents the print cartridge from drying out while providing easy access to it.

To remove a print cartridge from the storage unit :

Push the cartridge slightly down and pull it toward you.

Storage unit

Cartridge

1.11

Set Up Your Machine

2. Fan and insert the paper, with the print side facing you.

3. Squeeze the left paper guide and move it to the right, to match the

width of the paper.

Loading Paper

The display shows ÔNO PAPERÕ when paper is not loaded. You can load approximately 130 sheets of paper.

1. Pull the paper extension on the paper bin all the way up.

Paper extension

Paper Guide

1 Getting Started

1.12

Set Up Your Machine

Running Self Test

Each time you install a new print cartridge, run the self test to check if the printer mechanism is functioning properly.

1. Press Menu, then press Self Test on the One-Touch keypad. The

machine prints out a test pattern.

2. Examine the test pattern and look for a break in the diagonal line.

A broken line shows any clogged nozzles. Run the self test again.

If the diagonal lines are not broken, and the black bars are clear, the printer mechanism is functioning properly. See the sample pattern sample below.

Sample Test Pattern

Black cartridge

1.13

Set Up Your Machine

System Setup

In this mode, you can adjust the ringer volume, and set the home position of the contrast and resolution.

Adjusting Ringer Volume

You can adjust the volume of the ringer to the desired volume:

1. Press Menu, then press System Setup on the One-Touch keypad. The display shows ÔRINGER VOLUME?Õ.

2. Press Enter, then use

or ¹to choose the desired volume of the

ringer.

The ringer sounds and the display shows the selected volume: HIGH; MED; LOW; OFF.

Choosing OFF turns the ringer off. The machine will work normally even if the ringer is set to off.

3. Press Enter when the desired volume level is selected. The display shows the next setup menu ÔHOME SETTING ?Õ. For details on ÔHome SettingÕ menu, see below:

4. To return to Standby Mode, press Stop.

Setting Home Positions for Resolution and Contrast

The contrast and resolution lamps on the control panel can be set to their most frequently used positions. Whenever a document is loaded in your machine, the home contrast and resolution lamps will turn on. Contrast and resolution can be changed for individual operations by pressing the Contrast and Resolution buttons until the desired mode lamp is lit.

1. Press Menu, then press System Setup on the One-Touch keypad. The display shows ÔRINGER VOLUME?Õ.

2. Press or ¹until you find ÔHOME SETTING?Õ.

RINGER VOLUME LEVEL [ LOW ]

1 Getting Started

1.14

Set Up Your Machine

3. Press Enter. The display asks you to choose the resolution or contrast.

4. Press 1 to choose ÔRESOLUTIONÕ. 2 for ÔCONTRASTÕ. You can also

choose the mode by pressing or ¹ and Enter. The display shows the current mode.

5. Press Ãor ¨repeatedly until you find the desired mode.

HOME RESOLUTION

¥STANDARD Ð use with most documents. ¥FINE Ð default resolution settings and should be used for documents

with fine detail, or small print.

¥SUPER FINE Ð originals with extremely fine detail.

HOME CONTRAST

¥NORMAL Ð use with documents of average or normal contrast. ¥DARKEN Ð use with documents with low contrast or light images. ¥LIGHTEN Ð use with documents with high contrast or dark images. ¥PHOTO Ð for obtaining maximum image quality with documents that

contain pictures or photographs with shades of grey.

6. Press Enter. The display asks you to choose RESOLUTION or CONTRAST.

7. If necessary, repeats steps 4 and 5. To return to Standby Mode

press Stop.

Adjusting Speaker Volume

1. Press OHD to adjust the speaker volume. If you cannot hear dial tone, check the phone line connection.

2. Press or ¹ repeatedly until you find the desired loudness. The display shows the current volume level.

3. After choosing the desired volume level, press OHD.

1.RESOLUTION

2.CONTRAST

1.15

Set Up Your Machine

Setting Date and Time

The current date and time are shown in the display when the machine is on and ready for use (Standby Mode). The date and time are printed on all faxes you send.

1. Press Menu, then press Date & Time on the One-Touch keypad. The

display asks you to choose a date format.

2. Choose the desired date format by pressing 1 for U.K., or 2 for USA.

You can also choose the format by pressing Ã or ¨, then Enter.

If you select USA, the date format will be displayed as MMDDYY. The U.K. will be displayed as DDMMYY.

The display shows the current set date and time.

3. Change the date and time by pressing Ãor ¨to move the blinking cursor under the number you want to change, and enter the correct number using the number keypad.

DD (Day) = 01~31 MM (Month) = 01~12 YY (Year) = two digits HH (Hour) = 00~23 MM (Minute) = 00~59

4. When the date and time are correct, press Enter.

If you enter an invalid number, the machine beeps and doesnÕt proceed to the next step. If this happens, just reenter the correct number.

The display shows the date and time you have set, then returns to Standby Mode.

SET DATE FORMAT

1.U.K. 2.USA

DD-MM-YY HH:MM 07-07-98 10:30

1 Getting Started

1.16

Set Up Your Machine

Setting System ID (Your Number and Name)

The System ID will be printed at the top of each page sent from your machine.

1. Press Menu, then press System ID on the One-Touch keypad. The

display asks you to enter the telephone number.

If there is a number previously registered, the number appears.

2. Enter the telephone number (up to 20 digits) to which your machine is

connected. You can enter alphanumeric characters using the number

keypad, and include special symbols such as +, -, by pressing 0 repeatedly.

For details on how to use the number keypad to enter a number or letter, see page 2.4.

If you want to enter the same number or letter in succession (e.g. 55, 777, AA), press one digit, then move the cursor by pressing ¨, and enter the next digit.

If you make a mistake, press Ã or ¨ to move the cursor under the wrong digit. Then enter the correct number to change or press Delete to delete the number.

To insert a space, you can also use ¨ to move the cursor to skip the position.

3. Press Enter when the number in the display is correct. The display then

asks you to enter your ID (name).

4. Enter your ID name (up to 40 characters) as described above to enter a

number, then press Enter.

Operation

2.1

2.2

System Data System ID Date & Time System Setup Memory Clear

02 03 04 05

06 07 08 09 10

Delay TX Memory TX Priority TX Polling

11 12 13 14 15

Add/Cancel Group Dial Self Test Journal Help List

16 17 18 19 20

TX Confirm Schedule Job Phone Book System List

Volume

Delete

Cartridge

AlarmBusy

Stop¥

Copy¥

Start/

Enter

Busy Lamp

Flashes while receiving fax.

Alarm Lamp

Lights when something is wrong.

Cartridge

Use to replace the print cartridge. The

button permits you to position the

print cartridge carrier so that you may

easily remove or replace the print

cartridge.

Delete

Use to delete digits in the edit mode.

Search for numbers in memory

(for details, see page 2.31).

One-Touch Dial and

Special Function Buttons

Call most frequently used numbers

with one button (See page 2.27 for

information on how to store numbers).

Also, use these buttons with the Menu

button to set up special functions or

print lists.

LCD Display

The display shows the current status of

your machine and guides you through

various tasks using a menu system for

each operation.

and¹(Volume)

Display the next or last menu item. Also, use

to adjust speaker volume.

Choose special functions.

and

Move cursor left or right

through the display.

Control Panel

2.3

Rcv. Mode

Fax

Tel/Fax

Ans/Fax

Fine Express S.Fine

Darken

Lighten

Photo

Resolution

Contrast

ABC DEF

JKLGHI MNO

TUV

Speed

PQRS WXYZ

Redial/Pause

OHD/V.Req.

Recall/Dual

879

546

213

Stop¥

Copy¥

Start/

Enter

Stop

Stop an operation at any time.

Copy

Copy a document.

Start/Enter

Start a job. Also use to activate the selection shown in the display.

Rcv.Mode

(Receive Mode) and Lamps

Choose the receive mode you want to use. See page 2.19. The lamps will light to show which setting you have chosen. When both lamps light, you are in Ans/Fax mode. When no lamps are showing, you are in Tel mode.

Resolution Button and Lamps

Choose the resolution. Fine is preset at factory. See page 2.8. The lamps will light to show which setting you have chosen. When both lamps light, you are in EXPRESS mode.

Contrast Button and Lamps

Choose the contrast when sending or copying documents. See page 2.8. The lamps will light to show which setting you have chosen. When both lamps light, you are in Photo mode.

EXPRESS

Use to quick scan documents to copy or send. See page 2.9.

Redial/Pause

Redial any one of the last 10 phone numbers called. See page 2.33. You can also use it to add a pause when storing a number in memory. See page 2.6.

Recall/Dual

Perform a switch-hook operation, such as Call Waiting. Also use to switch the LCD while performing dual jobs. See page 2.34.

OHD (On-Hook Dial) and V.Req. (Voice Request)

Dial numbers without picking up the handset. Also use it to make a voice call after sending or receiving a fax. See page 2.13.

Number Keypad

Use to dial numbers manually or to enter letters. See page 2.4.

Speed

Dial calls and send fax documents by entering a 2-digit number. See page 2.29 for information on how to store numbers.

2 Operation

2.4

Number Keypad

As you perform various tasks, you will need to enter names and numbers. For example, when you set up your machine you enter your name (or your companyÕs name) and telephone number. When you use the One-Touch dial or Speed Dial, you enter names and telephone numbers.

When the display asks you to enter a name, the LCD reads:

You can then use the procedures described below to enter up to 20 letters and special characters, numerals, or spaces.

Letters and Special Characters

You can include special characters (space, plus sign, etc.) in the name by using the zero key. See `KEYPAD CHARACTER ASSIGNMENTSÕ on page 2.5.

1. Locate the button labeled with the letter you want Ð then press the button repeatedly until the correct letter appears in the display.

For example, to enter an O, press 6 (labeled MNO). Each time you press 6, the display shows a different letter Ð first M, then N, and O, and

finally 6.

The letter appears in the display.

NAME:_

NAME:O

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

Redial/Pause

OHD/V.Req.

Recall/Dual

879

546

213

Speed

2.5

2. When the letter you want appears in the display, press another number key labeled with the next letter you want.

If the next letter is printed on the same number button, move the cursor by pressing ¨, then press the button.

The blinking cursor moves right and the next letter appears in the display.

3. Select additional letters in the same way. When youÕre finished entering letters, press Enter.

KEYPAD CHARACTER ASSIGNMENTS

NAME:OP

Key

Space 1

ABC2

DEF3

G H I 4

JKL5

M N O 6

P Q R S 7

TUV8

WXYZ9

, . Ô / # & 0

Assigned numbers, letters, or characters

2 Operation

+ 65 hidden pages