Samsung SCX-6555N-XBG User Manual

SyncThru™Admin 5

▌

Job Accounting Plug-in Admin Guide

Copyright

notice. Samsung Electronics is not responsible for any direct or indirect damages, arising from or related to use of this admin

guide.

• SyncThru™ is a trademark of Samsung Electronics Co., Ltd

• Samsung and Samsung logo are trademarks of Samsung Electronics Co., Ltd.

• Microsoft, Windows, Internet Explorer and Windows Vista are either registered trademarks or trademarks of Microsoft

Corporation in the United States and other countries.

• All other brand, product and company names herein may be the trademarks of their respective owners.

REV. 1.01

Copyright_ 2

CONTENTS/3

HOW TO USE THIS GUIDE

INTRODUCTION

GETTING STARTED

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Benefits of using the SyncThru™ Admin 5 Job Accounting Plug-in . . . . . . . . . 8

What’s improved? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

New features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Features of SyncThru™ Admin 5 Job Accounting Plug-in . . . . . . . . . . . . . . . . . 9

Main features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Additional features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Tips for using SyncThru™ Admin 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Layout related tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

System related tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Other tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Installing the SyncThru™ Admin 5 Job Accounting Plug-in . . . . . . . . . . . . . . . 12

Uninstalling the SyncThru™ Admin 5 Job Accounting Plug-in . . . . . . . . . . . . 12

Upgrading SyncThru™ Admin 5 Job Accounting Plug-in . . . . . . . . . . . . . . . . . 12

Configuring Job Accounting from Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Adding Users to SyncThru™ Admin 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Enabling Job Accounting for devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Assigning Job Accounting to the devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Using Job Accounting enabled devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

USERS

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Adding Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Adding users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

User List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Exporting users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Modifying user information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Deleting users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

User Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Managing user groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Managing user permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

DEVICES

Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Understanding the Device List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Enabling/disabling Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Changing Access Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Exporting the device list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Show deleted but controlled devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Viewing job records for a device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Modifying permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Contents_ 3

Contents

USER PERMISSIONS

GROUP PERMISSIONS

Device History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

History list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

History Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

History Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

User Permissions Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Understanding the Job Accounting Enabled Device List . . . . . . . . . . . . . . . . . 25

Assigning user permissions to devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Importing user permissions from a CSV file . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Exporting user permissions to a CSV file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Show deleted but controlled devices option . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

User Permissions History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

History list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

History Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

History Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Group Permissions Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Understanding Job Accounting Enabled Devices List . . . . . . . . . . . . . . . . . . . . 29

Assigning user group permissions to devices . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Importing group permissions from a CSV file . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Exporting group permissions to a CSV file . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Show deleted but controlled devices option . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Group Permissions History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

History list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

History Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

History Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

DRIVER SETTINGS

Installing the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

ANALYSIS & REPORT

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Analysis & Report categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Analyzing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Reports settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Report history . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

RELATED FEATURES

Device configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Settings menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Contents_ 4

Contents

TROUBLESHOOTING

DATA REFERENCE

OPEN SOURCE INFORMATION

GLOSSARY/60

Common errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Device shows SyncThru Login message even if

Job Accounting is disabled. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

After changing Job Accounting-enabled device to local device,

Job Accounting is not working. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Understanding error codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Brief description of meanings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Detailed description of meanings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

The Apache Software License, Version 1.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Apache License, Version 2.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

JDOM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

BSD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Boost Software License 1.0 (BSL1.0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

COMMON DEVELOPMENT AND DISTRIBUTION LICENSE (CDDL)

Version 1.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

GNU LESSER GENERAL PUBLIC LICENSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

MIT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

INDEX/64

Contents_ 5

How to use this guide

The SyncThru™ Admin 5 Job Accounting Plug-in Admin Guide is intended to be used to install and setup the SyncThru™ Admin 5 Job Accounting Plug-in on a network server and client systems. To assist you in acclimating to the SyncThru™ Admin 5 Job Accounting environment, this guide provides instructional screen images, situational examples, easy-to-read tables of features, and step-by-step instructions. The chapters of this guide are arranged according the page view, moving from left to right. Each tab’s and sub-menu’s functionality and screen layout is described in detail to ensure a complete understanding of the environment. Following many of the sections, you will find practical examples to illustrate how to best use SyncThru™ Admin 5 Job Accounting to service all of your managing and monitoring needs.

Intended audience

The expected user for this guide is a network administrator with an understanding of:

• The network printing environment

• Network protocols – subnets, security features, addresses

• Windows operating systems on server and client computers

• SNMP and SNMPv3 monitoring

• LDAP

Terminology Used in This Guide

The following terms are used throughout this guide in examples, instructions, and descriptions:

TERM MEANING

Page Refers to the currently displayed screen in SyncThru™ Admin 5.

Panels Are the Page divisions that will change based on what Tab you select.

Tabs Refer to the navigational devices located at the top of the SyncThru™

Menu Refers to the list of options that appear after clicking on a Tab.

Item Refers to the monitoring features available on the Dashboard page.

Panels can be resized and opened/closed to suit your layout preferences.

Admin 5 page.

Acronyms

The following acronyms are used throughout this guide in examples, instructions, and descriptions:

ACRONYMS MEANING

DBMS Data Base Management System

IP Internet Protocol

JAC Job Accounting

HTTP Hypertext Transfer Protocol

HTTPS Secure Hypertext Transfer Protocol

SMTP Simple Mail Transfer Protocol

MFP Multi-Functional Peripheral/Multi-Functional Printer

SLP Service Location Protocol

S/N Serial Number

SNMP Simple Network Management Protocol

Glossary

(See "Glossary" on page 60).

How to use this guide_ 6

Reference Material

SyncThru™ Admin 5 software

http://solution.samsungprinter.com

Updates and Plug-ins

http://solution.samsungprinter.com

Help Click Help in site the navigation bar at the top right corner of the SyncThru™ Admin 5 page.

Product Support Information

Contact Samsung’s printer service

http://www.samsungprinter.com

How to use this guide_ 7

Introduction

This chapter gives you an overview of the SyncThru™ Admin 5 Job Accounting Plug-in’s major features and benefits.

This chapter includes:

• Overview

• Benefits of using the SyncThru™ Admin 5 Job Accounting Plug-in

• What’s improved?

• Features of SyncThru™ Admin 5 Job Accounting Plug-in

• Tips for using SyncThru™ Admin 5

The SyncThru™ Admin 5 Job Accounting Plug-in can be used only with Samsung devices.

Overview

The SyncThru™ Admin 5 Job Accounting Plug-in offers basic accounting functionality to reduce waste and costs for imaging and printing devices. It also provides security functionality and convenience. You can enable Job Accounting features via SyncThru™ Admin 5, add users, and set a job limit for each user in the office. Before a user is able to use a device or perform a job, he/she must enter a valid Job Accounting ID and password. Each user must have a valid ID and password and must be assigned to a specific device(s). After a job is performed, the user’s allocation is reduced by the number of pages used and retained for reporting.

For printing jobs, users need to configure user account IDs and passwords with the printer driver settings that support the SyncThru™ Admin 5 feature. In other cases, such as scanning, copying or faxing, users need to enter valid IDs and passwords on the device when starting the jobs.

Therefore, with SyncThru™ Admin 5, you can track all jobs within your imaging and printing environments and prevent overusing.

If you have installed the SyncThru™ Web Admin Service 4.x Job Accounting Plug-in, you can import database information to the SyncThru™ Admin 5 Job Accounting Plug-in (See "Compatibility" on page 9).

Benefits of using the SyncThru™ Admin 5 Job Accounting Plug-in

With the SyncThru™ Admin 5 Job Accounting Plug-in, you can track, analyze, and allocate the costs of every document that any employee sends to any networked device.

With the SyncThru™ Admin 5 Job Accounting Plug-in you can:

• reduce the printing cost of non-business use.

• eliminate unauthorized jobs (printing, copying, scanning and faxing).

• enforce quotas on color output to reduce color printing.

• allocate output costs to users, departments, or clients.

• protect the documents’ security and confidentiality.

• analyze exactly what jobs have been performed by the devices.

What’s improved?

SyncThru™ Admin 5 has improved Job Accounting features from SyncThru Web Admin Service 4.x.

New features

• Powerful monitoring : You can see the statuses of assigned permissions and job records of devices (See "Device

History" on page 23).

• Proactive managements : You can send email notifications to users informing them of their remaining usage (See

"Analysis & Report" on page 35, "Settings menu" on page 41).

• History management : You can track the status of what you have started, like enabling Job Accounting or assigning

permissions (See

• LDAP users : You can use your domain users with your own server instead of adding them as local users (See

"Adding LDAP Users" on page 15).

• Group permissions : You can use group permissions based on the user group. Users can use the specified device

based on group permission (See

• Maximum of 1000 users supported : You can add 1000 users to the Job Accounting enabled devices.

• Non-HDD devices supported : You can use the Job Accounting with non-HDD devices.

"Device History" on page 23).

"Group Permissions" on page 28).

Introduction_ 8

• Job records stored even after Job Accounting disabled : You can see job records even after Job Accounting

disabled for the devices. (See

"Viewing job records for a device" on page 22) You can also see job records with

Analysis & Reports.

Compatibility

SyncThru™ Admin 5 provides backward compatibility for SyncThru™ Web Admin Service 4.x Job Accounting Plug-in. If you are using SyncThru™ Web Admin Service 4.x with the Job Accounting Plug-in, the SyncThru™ Web Admin Service

4.x Job Accounting database can be migrated manually when you install SyncThru™ Admin 5 and the Job Accounting

Plug-in.

How to import SyncThru™ Web Admin Service 4.x Job Accounting data:

1. From the Windows Start menu, select Run and type in cmd.

A window appears.

2. Type in cd <SyncThru™ Admin 5 installed directory>\swasdbconvertor\jobaccounting and press Enter on the keyboard.

Usually, SyncThru™ Admin 5 is installed in "C:\Program Files\Samsung Network Printer Utilities\SyncThru Admin 5".

3. Then enter jac_getSWASData.bat <SyncThru™ Web Admin Service 4.x Job Accounting Database location> and press Enter.

Usually, SyncThru™ Web Admin Service 4.x Database location is "C:\Program Files\Samsung Network Printer Utilities\SyncThru Web Admin Service Job Accounting\JACDB.db"

4. It will take a few moments for the data to be imported to SyncThru™ Admin 5.

Job Accounting devices, data will be imported only if those devices are already in the SyncThru™ Admin 5 Device List.

If you do migration from SyncThru™ Web Admin Service 4.x Job Accounting Plug-in, your devices may still support SyncThru™ Web Admin Service 4.x Job Accounting Plug-in, not SyncThru™ Admin 5 Job Accounting. If so, your devices will not support followings, SyncThru™ Admin 5's new features:

• LDAP users

• Group permission

• Usage count information

• Maximum of 1000 users (SyncThru™ Web Admin Service 4.x Job Accounting Plug-in compatible devices

supports only 255 users)

Features of SyncThru™ Admin 5 Job Accounting Plug-in

Main features

FEATURE DESCRIPTION

User management You can:

Device management You can:

User Permissions management

Group Permissions management

Additional features

If you install Job Accounting Plug-in, the following new features are added to SyncThru™ Admin 5 (See "Related features" on page 40):

• Enabling job accounting depending on the job type: print, scan, copy or fax.

• Enabling/disabling of error reporting.

• group users (See "Adding user groups" on page 17).

• manage local users and LDAP users (See "Adding local users" on page 15, "Adding

LDAP Users" on page 15).

• enable/disable Job Accounting (See "Enabling/disabling Job Accounting" on

page 21).

• change the access code (See "Changing Access Code" on page 21).

• view job records (See "Viewing job records for a device" on page 22).

You can:

• assign permissions to users (See "Assigning user permissions to devices" on

page 25).

You can:

• assign permissions to user groups (See "Assigning user group permissions to

devices" on page 30).

Introduction_ 9

Tips for using SyncThru™ Admin 5

Layout related tips

Drag-and-drop

SyncThru™ Admin 5 provides drag-and-drop functionality. When you want to add devices to a group, you can select the devices you want and drag-and-drop them into a specific group. The drag-and-drop functionality allows you to copy multiple devices easily. It also shows warning icons where devices cannot be added.

Page navigation

SyncThru™ Admin 5 has a convenient and easy-to-use page and panel navigation system. At the bottom of any list, as shown below, there’s a page navigation tool bar. You can move to any page by changing the page number and display more records in a page by changing the Items per Page option. Page navigation is designed to help you move around the list comfortably and to display the list to suit your needs.

Resizing panels

You can resize the panel if there is a mark. Place the cursor over the mark and resize the panel by dragging when

the cursor changes. SyncThru™ Admin 5 stores layout related changes for the next time you use the application.

Column header

For every column header, there’s a hidden arrow. The arrow appears when you place the mouse cursor over the column. You can use it to sort items or choose which columns to display by selecting Custom.

Expanding panels

You can expand folded panels by clicking the button on the panel header. Or close opened panels by clicking

Introduction_ 10

System related tips

Starting and stopping SyncThru™ Admin 5 service

SyncThru™ Admin 5 starts automatically every time the computer you installed SyncThru™ Admin 5 onto boots up. If you want to stop and start SyncThru™ Admin 5 manually, follow the steps below:

If the database is PostgreSQL, then there will be one more service (SyncThru 5 database) to stop/start.

To stop SyncThru™ Admin 5

1. From the Windows Start menu, click Control Panel > Administrative Tools > Services.

2. Select SyncThru 5.0 management application from the list

3. Click Stop.

To start SyncThru™ Admin 5

1. From the Windows Start menu, click Control Panel > Administrative Tools > Services.

2. Select SyncThru 5.0 management application from the list

3. Click Start.

Backing up and restoring the database

SyncThru™ Admin 5 provides database restoration and backing up functions if you are using PostgreSQL. Backup and restore scripts are in the SyncThru™ Admin 5 install directory (usually, at C:\Program Files\Samsung Network Printer Utilities\SyncThru Admin 5\postgresql).

Opening SyncThru™ Admin 5

There are two ways to open SyncThru™ Admin 5. You can open SyncThru™ Admin 5 by typing an address in a web browser or from the Start menu (See the FAQ chapter of the SyncThru™ Admin 5 Guide for more information).

From a web browser

Type in one of the following addresses:

• http://server_name.domain:port_number

• http://ip_address:port_number

• “server_name.domain” is the hostname of the SyncThru™ Admin 5 host machine.

• “ip_address” is the IP address of the machine where SyncThru™ Admin 5 is installed.

• “port_number” is the port number that you entered during the installation.

From the Start menu

From the Start menu, click Program > Samsung Network Printer Utilities > SyncThru™ Admin 5 > SyncThru™ Admin 5.

OK vs. Apply button

After configuration, you have two choices to save the settings: OK and Apply buttons.

• OK : Clicking OK applies the changes and closes the window or moves to another page where the changes are

affected. Click this button when you are done making changes. It will commit changes to the datatbase.

• Apply : Clicking Apply applies the changes, but does not close the current window or move to another page. Click

this button when you want to do other jobs within the current page.

Other tips

Support site

• To download the SyncThru™ Admin 5 Job Accounting Plug-in, go to http://solution.samsungprinter.com.

Introduction_ 11

Getting started

This chapter gives you instructions for installing the SyncThru™ Admin 5 Job Accounting Plug-in.

This chapter includes:

• Installing the SyncThru™ Admin 5 Job Accounting Plug-in

• Uninstalling the SyncThru™ Admin 5 Job Accounting Plug-in

• Upgrading SyncThru™ Admin 5 Job Accounting Plug-in

• Configuring Job Accounting from Devices

Installing the SyncThru™ Admin 5 Job Accounting Plug-in

When you install SyncThru™ Admin 5 Job Accounting Plug-in, you need to check the recommended minimum requirements for your system (See the Getting started chapter of SyncThru™ Admin 5 Admin Guide).

• You can install additional plug-ins without stopping and restarting the server.

• You can download plug-in files at http://solution.samsungprinter.com.

1. Install SyncThru™ Admin 5 (See the Getting started chapter of SyncThru™ Admin 5 Admin Guide).

2. Open SyncThru™ Admin 5 with a web browser.

3. From SyncThru™ Admin 5, click Settings menu > Settings > SyncThru Management > SyncThru Update.

4. Click the button in the SyncThru Update panel.

5. Upload the Job Accounting Plug-in file you have downloaded.

The page is reloaded and Job Accounting is now available as a menu option.

Uninstalling the SyncThru™ Admin 5 Job Accounting Plug-in

If you want to uninstall SyncThru™ Admin 5 Job Accounting, follow the steps below:

1. Open SyncThru™ Admin 5 with a web browser.

2. From SyncThru™ Admin 5, click Settings menu > Settings > SyncThru Management > SyncThru Update.

3. Select the Plug-in you want to uninstall.

4. Click the button in the SyncThru Update panel.

5. The page is reloaded and Job Accounting has been removed as a menu option.

Upgrading SyncThru™ Admin 5 Job Accounting Plug-in

Samsung provides new features and enhancements for SyncThru™ Admin 5 Job Accounting Plug-in periodically. If you

want to upgrade your SyncThru™ Admin 5 Job Accounting Plug-in, follow the steps below:

1. Open SyncThru™ Admin 5 with your web browser.

2. From SyncThru™ Admin 5, click Settings menu > Settings > SyncThru Management > SyncThru Update.

3. Click the button in the SyncThru Update panel.

4. Upload the Job Accounting Plug-in file you have downloaded.

You can download plug-in files at http://solution.samsungprinter.com.

Configuring Job Accounting from Devices

You can also configure Job Accounting from devices.

Adding Users to SyncThru™ Admin 5

First of all, you need to add user information to SyncThru™ Admin 5. There are two types of users: local users and LDAP (Domain) users. You can add users manually or from the LDAP server.

You can use grouping for easy management of users.

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users.

2. (See "Adding users" on page 15).

Please make sure that the job accounting users are different from SyncThru™ Admin 5 accounts.

Getting started_ 12

Enabling Job Accounting for devices

After adding users, you need to enable Job Accounting on the devices.

1. From SyncThru™ Admin 5, click Job Accounting menu > Devices > Device Settings > Job Accounting Settings.

2. Select Enable/Disable Job Accounting.

3. Click OK/Apply.

Assigning Job Accounting to the devices

After enabling Job Accounting on the devices, you can assign user permissions or user group permissions to the Job Accounting enabled devices.

For individual users

1. From SyncThru™ Admin 5, click Job Accounting menu > User Permissions > User Permissions Settings.

2. (See "Assigning user permissions to devices" on page 25).

For user groups

1. From SyncThru™ Admin 5, click Job Accounting menu > Group Permissions > Group Permissions Settings.

2. (See "Assigning user group permissions to devices" on page 30).

Using Job Accounting enabled devices

After Job Accounting configuration is done, only assigned users can use the specific devices.

• For printing, additional printer driver settings are required. Every user’s computer should have a Job Accounting

compatible printer driver. (See "Driver settings" on page 33).

• For scanning, faxing, or copying, when you start a job in the device, the device requires you to log in. You should enter

a proper account ID and password to start a job (See "Login window" on page 34).

Getting started_ 13

Users

Before using Job Accounting, user accounts should be registered in SyncThru™ Admin 5. These are users who will be using the device. You can manage users only within SyncThru™ Admin 5, not from the device. This Users menu is like a prerequisite for starting Job Accounting for the device.

This chapter includes:

• Overview

• Adding Users

• User List

• User Groups

Overview

With the Users menu, you can:

• add job accounting users to SyncThru™ Admin 5 (See "Adding users" on page 15.).

• delete users from SyncThru™ Admin 5 (See "Deleting users" on page 16).

• modify users (See "Modifying user information" on page 16).

• manage users with grouping (See "Managing user groups" on page 17).

If you have already configured job accounting on the devices, you can also do the following:

• view the user-assigned devices (See "Modifying user permissions" on page 18).

• modify a user’s permissions (See "Modifying user permissions" on page 18).

• view the user group-assigned devices (See "Modifying group permissions" on page 18).

• modify a user group’s permissions (See "Modifying group permissions" on page 18).

Users_ 14

User Groups Shows the user groups.

User List Shows the list of users in the selected group.

Add Users Settings for adding users.

Adding Users

You need to add users before using Job Accounting. You can add local users as well as LDAP users.

Adding users

From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > Add Users.

If you want to add users to a specific group, see the adding a user group section (See "Adding a new group" on page 17).

Adding local users

When adding local users, you need to manually add them one-by-one.

"administrator" is reserved by both of SyncThru™ Admin 5 and device as a local user, so you cannot add user with login id, "administrator”

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users.

2. Select the group from the User Groups panel to which you want to add a user. (If no group is selected, the user

will be added to Ungrouped.)

3. From the Add Users panel, select Local User.

4. Type in the user’s information.

ITEM DESCRIPTION REMARK

User Name Account user name Optional

User Login Account user login ID Required

Password Account user login password Required

E-mail address User email address Optional

5. Click Apply.

You can see the added user in the selected groups’s User List (The list has User Type column for identifying LDAP user and a Local user).

If you need to add many users, you can use the CSV importing feature (See "Adding Users with Import Users(CSV)" on page 16).

Adding LDAP Users

SyncThru™ Admin 5 supports LDAP users for Job Accounting. If your site has a domain server for user management, you can search your server and add users to SyncThru™ Admin 5 for Job Accounting.

Currently SyncThru™ Admin 5 supports LDAP user only for Active Directory. In Active Directory server, sAMAccount and common name (cn) should be ASCII and also should be same, otherwise login will fail from device.

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > Add Users.

2. From the Add Users panel, select LDAP(Domain) User.

3. Type in the LDAP (Domain) server information to search for users.

ITEM DESCRIPTION REMARK

Server URL LDAP (Domain) server URL, like Ldap://<host>:<port>/

User Domain Domain for login user account Depends on your server

User Login Login user ID Required

Password Login user password Depends on your server

Search Filter Searching keyword: maximum 1000 entries will be handled in

SyncThru™ Admin 5. If your server has more than 1000 entries, you need to enter a specific filter here.

Users_ 15

Required

configuration

Optional

4. Click the Search button.

You can see the search results below the button.

5. Select the users you want to add.

6. Select the group to which you want to add users (If no group is selected, users will be added to Ungrouped).

7. Click the Apply button at the top of the Add Users panel.

You can see the added user(s) in the selected group’s User List.

Adding Users with Import Users(CSV)

If you need to add more than ten users, you can use the Import Users(CSV) button to do it.

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > Add Users.

2. Click the Import Users(CSV) button in the Add Users panel.

3. Find the previously created CSV file by clicking the Browse button.

4. Click Upload.

If you don’t know what CSV file format is, you can use the Export Users (CSV) button in the User List panel to save the user list as a CSV file. The CSV file can be used again later to add users to SyncThru™ Admin 5.

1) From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > User List.

2) Click the Export Users (CSV) button. If you want to export passwords, check the checkbox.

3) Save the CSV file to reuse later.

CSV files for importing should be created in UTF-8 encoding, the following is an example of a CSV file:

User List

You can view all added users in the User List panel. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > Users List.

In the User List panel, you can:

• see the type of the user with the User Type column.

• see the permissions with the assigned devices.

• modify the user information.

• modify the permissions.

• search users.

• filter users by LDAP or Local.

• delete users.

• export users list.

Exporting users

1. From SyncThru™ Admin 5, click Job Accounting menu> Users > Job Accounting Users > Users List.

2. Click the Export Users (CSV) button.

3. Open or save the file.

Modifying user information

1. From SyncThru™ Admin 5, click Job Accounting menu> Users > Job Accounting Users > Users List.

2. Select the user whose information you want to modify from the User List.

3. Click the button in the User List panel.

4. Change the information and click the Modify button.

• You cannot modify User Login if the user is already assigned to a device.

• You cannot modify LDAP user information.

Deleting users

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > Users List.

2. Select the user you want to remove from SyncThru™ Admin 5.

3. Click the button in the User List panel.

A confirmation window appears.

4. Click OK if you want to delete the user.

You cannot delete the user if the user is already assigned to a device.

Users_ 16

User Groups

You can group users into different categories for easier management. For example, you have 2 different marketing teams that have different printing permissions for the area printer. You can set up two different groups with different sets of permissions.

Managing user groups

You can manage users by grouping. All, Ungrouped and Grouped are created as a default in the User Groups panel. These groups are used for group permissions. If you want to use Group Permissions for Job Accounting, you have to create your own user groups.

The following are three predefined groups:

• All : This tree menu displays all the users in the system.

• Ungrouped : This section of the tree menu displays the users, not assigned to any group. The Ungrouped

devices are moved to Grouped when you assign them to at least one group,

• Grouped : This section of the tree menu displays the users who are in at least one group.

Adding user groups

Adding a new group

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > Users Groups.

2. Click the button in the User Groups panel.

The Create User Group window appears.

3. Type in the information; Description is optional.

4. Click the Create button. You can now see the group under Group.

Adding users to a specific group

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > Users List.

2. Select the users you want to move to a new group.

3. Drag-and-drop the users to the specific group.

Users can be assigned to only one group.

Modifying a user group’s information

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > Users Groups.

2. Select the group you want to modify under Grouped.

All, Ungrouped, and Grouped cannot be modified.

3. Click the button in the User Groups panel.

4. Change the information and click the Modify button.

You cannot modify the user group if the user group is already assigned to a device.

Deleting a user group

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > Users Groups.

2. Select the group you want to remove under Grouped.

All, Ungrouped, and Grouped cannot be removed.

3. Click the button in the User Groups panel.

A confirmation window appears.

4. Click OK if you want to delete the group. The users in the deleted group are moved to Ungrouped.

You cannot delete the user group if the user group is already assigned to a device.

Users_ 17

Managing user permissions

If you are already using job accounting, you can change the specified permissions from the User List panel or the User Groups panel.

Modifying user permissions

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > User List.

2. Select the user you want to modify.

3. Click the Devices button in the Modify Devices column.

• If you cannot find the Device button, resize the panel (See "Resizing panels" on page 10).

• If the Devices button is grayed out, it means there is no user assigned to a device. Assign a user to a

device first (From the SyncThru™ Admin 5, click Job Accounting menu > User Permissions > User Permission Settings).

The Modify Device Permissions for Selected User window appears. You can see all the devices that have the specific user’s permissions.

4. Change the permissions.

5. Click OK/Apply.

This change will be accumulated in User Permissions History (See "User Permissions History" on page 27).

Modifying group permissions

1. From SyncThru™ Admin 5, click Job Accounting menu > Users > Job Accounting Users > User Groups.

2. Select the user group you want modify.

3. Click the button in User Groups panel.

If the button is grayed out, there are no groups assigned to a device. Assign a group to a device first (From the SyncThru™ Admin 5, click Job Accounting menu > Group Permissions > Group Permission Settings).

The Modify Device Permissions for Selected User Group window appears. You can see all the devices that have the specific group’s permissions.

4. Change the permissions.

5. Click OK/Apply.

Changes are accumulated in the Group Permissions History (See "Group Permissions History" on page 31).

Users_ 18

Devices

If user account settings are completed, you can configure Job Accounting on the device. With the Devices menu, you can:

• view Job Accounting supported devices (See "Understanding the Device List" on page 20).

• enable/disable Job Accounting on a device (See "Enabling/disabling Job Accounting" on page 21).

• change the access code of a device (See "Changing Access Code" on page 21).

• view job records of a device (See "Viewing job records for a device" on page 22).

• view user permissions of a device and modify the permissions (See "Modifying user permissions" on page 22).

• view a complete history of enabling/disabling Job Accounting and changing access codes (See "Device History" on

page 23).

This chapter includes:

• Device Settings

• Device History

Device Settings

If you want to use Job Accounting, you need to enable the Job Accounting feature on the device. From SyncThru™ Admin 5, click Job Accounting menu > Devices > Devices Settings.

Devices_ 19

Understanding the Device List

• Display devices from subgroups : This option is located in the top left corner of the Device List panel. By default,

this option is enabled, which means you can see all the devices, including the subgroups’ members. If you do not want to see the devices from subgroups, you can uncheck this option.

If you uncheck the option, the Device List displays a different total number of devices from the number in the group list because the current Device List displays only the members of the selected group.

The Device List has Job Accounting compatible columns as follows:

• JAC State :

- Enabled : Job Accounting enabled by SyncThru™ Admin 5 system

- Disab

- Occup

system. If you know the access code of the device, you can disable Job Accounting on the device.

• JAC Su

- Supported : device supports Job Accounting.

- Not Supported : device does not support Job Accounting.

• JAC UR

words, JAC URL shows the URL of the server enabling Job Accounting. If the JAC State is Enabled, SyncThru™ Admin 5 itself is controlling Job Accounting, so the JAC URL does not appear.

• Modify Use

Permissions for Selected Device window pops up. You can see the assigned user permissions and modify them. You can also check the usage count for each user or the usage count by job type.

With this Users button, you can:

- see all the assign

- change per

shows the current Job Accounting status of the device

led : Job Accounting disabled

ied : Job Accounting is enabled by another SyncThru™ Web Admin Service 4.x or SyncThru™ Admin 5

pported : shows whether or not the device supports Job Accounting.

L : Shows which server is controlling the Job Accounting if the device’s JAC State is Occupied. In other

rs : shows the assigned user and user permissions for the device. If you click the Users button, the User

ed users and permissions.

missions.

- delete users by clicking

• Mod

ify Groups : Shows the assigned user and user group permissions of the device. If you click the Groups button,

the button.

Group Permissions for Selected Device window pops up. You can see the assigned user group permissions and modify them. You can also check the usage count for each user group or the usage count by job types..

With this Groups button, you can:

- see all the assign

- change per

- delete the gr

ed users and permissions.

missions.

oups by clicking the button.

Devices_ 20

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