Samsung SCX4725FN Users Manual

SCX-4725F

SCX-4725FN

This manual is provided for information purposes only. All information included herein is subject to change without notice. Samsung Electronics is not responsible for any direct or indirect damages, arising from or related to use of this manual.

• SCX-4725F and SCX-4725FN are model names of Samsung Electronics Co., Ltd.

• Samsung and Samsung logo are trademarks of Samsung Electronics Co., Ltd.

• Centronics is a trademark of Centronics Data Computer Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows XP(32/64bit), and Windows 2003(32/64bit) are registered trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe System, Inc.

• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.

• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

CONTACT SAMSUNG WORLD WIDE

If you have any comments or questions regarding Samsung products, contact the Samsung customer care center.

Country Customer Care Center Web Site

ARGENTINE 0800-333-3733 www.samsung.com/ar

AUSTRALIA 1300 362 603 www.samsung.com/au

BELGIUM 02 201 2418 www.samsung.com/be

BRAZIL 0800-124-421 www.samsung.com/br

CANADA 1-800-SAMSUNG

CHILE 800-726-7864 (SAMSUNG) www.samsung.com/cl

CHINA 800-810-5858

COSTA RICA 0-800-507-7267 www.samsung.com/latin

CZECH REPUBLIC

DENMARK 38 322 887 www.samsung.com/dk

ECUADOR 1-800-10-7267 www.samsung.com/latin

EL SALVADOR 800-6225 www.samsung.com/latin

FINLAND 09 693 79 554 www.samsung.com/fi

FRANCE 08 25 08 65 65

GERMANY 01805 - 121213

GUATEMALA 1-800-299-0013 www.samsung.com/latin

HONG KONG 2862 6001 www.samsung.com/hk

HUNGARY 06 40 985 985 www.samsung.com/hu

INDIA 3030 8282

INDONESIA 0800-112-8888 www.samsung.com/id

ITALIA 199 153 153 www.samsung.com/it

JAMAICA 1-800-234-7267 www.samsung.com/latin

JAPAN 0120-327-527 www.samsung.com/jp

LUXEMBURG 02 261 03 710 www.samsung.lu

(7267864)

010- 6475 1880

844 000 844 www.samsung.com/cz

( 0,15/min)

( 0,12/min)

1600 1100 11

www.samsung.com/ca

www.samsung.com.cn

www.samsung.com/fr

www.samsung.de

www.samsung.com/in

Country Customer Care Center Web Site

MALAYSIA 1800-88-9999 www.samsung.com/my

MEXICO 01-800-SAMSUNG

NETHERLANDS 0900 20 200 88

NORWAY 231 627 22 www.samsung.com/no

PANAMA 800-7267 www.samsung.com/latin

PHILIPPINES 1800-10-SAMSUNG

POLAND 0 801 801 881 www.samsung.com/pl

PORTUGAL 80 8 200 128 www.samsung.com/pt

PUERTO RICO 1-800-682-3180 www.samsung.com/latin

REP. DOMINICA 1-800-751-2676 www.samsung.com/latin

RUSSIA 8-800-200-0400 www.samsung.ru

SINGAPORE 1800-SAMSUNG (7267864) www.samsung.com/sg

SLOVAKIA 0850 123 989 www.samsung.com/sk

SOUTH AFRICA 0860 7267864 (SAMSUNG) www.samsung.com/za

SPAIN 902 10 11 30 www.samsung.com/es

SWEDEN 08 585 367 87 www.samsung.com/se

TAIWAN 0800-329-999 www.samsung.com/tw

THAILAND 1800-29-3232

TRINIDAD & TOBAGO

U.A.E 800SAMSUNG (7267864) www.samsung.com/mea

U.K 0870 242 0303 www.samsung.com/uk

U.S.A 1-800-SAMSUNG

UKRAINE 8-800-502-0000 www.samsung.com/ur

VENEZUELA 1-800-100-5303 www.samsung.com/latin

VIETNAM 1 800 588 889 www.samsung.com/vn

(7267864)

( 0,10/min)

(7267864)

02-689-3232

1-800-7267-864 www.samsung.com/latin

(7267864)

www.samsung.com/mx

www.samsung.com/nl

www.samsung.com/ph

www.samsung.com/th

www.samsung.com

CONTENTS

1. Introduction

Special features ...................................................................................................................................................... 1.1

Printer overview ...................................................................................................................................................... 1.2

Finding more information ........................................................................................................................................ 1.4

Selecting a location ................................................................................................................................................. 1.4

2. System setup

Menu overview ........................................................................................................................................................ 2.1

Changing the display language ............................................................................................................................... 2.2

Changing the country .............................................................................................................................................. 2.2

Setting the date and time ........................................................................................................................................ 2.2

Changing the clock mode ........................................................................................................................................ 2.2

Setting sounds ........................................................................................................................................................ 2.2

Entering characters using the number keypad ........................................................................................................ 2.3

Using the save modes ............................................................................................................................................. 2.3

3. Software overview

Supplied software .................................................................................................................................................... 3.1

Printer driver features .............................................................................................................................................. 3.2

System requirements .............................................................................................................................................. 3.2

4. Network setup (SCX-4725FN only)

Introduction ............................................................................................................................................................. 4.1

Supported operating systems ................................................................................................................................. 4.1

Configuring TCP/IP ................................................................................................................................................. 4.1

Configuring EtherTalk ............................................................................................................................................. 4.2

Restoring the network configuration ........................................................................................................................ 4.2

Printing a network configuration page ..................................................................................................................... 4.2

Resetting the network interface ............................................................................................................................... 4.2

5. Loading originals and print media

Loading originals ..................................................................................................................................................... 5.1

Selecting print media ............................................................................................................................................... 5.2

Loading paper ......................................................................................................................................................... 5.5

Setting the paper size and type ............................................................................................................................... 5.7

Verifying an output location ..................................................................................................................................... 5.7

6. Copying

Selecting the paper tray .......................................................................................................................................... 6.1

Copying ................................................................................................................................................................... 6.1

Changing the settings for each copy ....................................................................................................................... 6.1

Changing the default copy settings ......................................................................................................................... 6.2

Using special copy features .................................................................................................................................... 6.2

Setting copy timeout ................................................................................................................................................ 6.4

7. Basic printing

Printing a document ................................................................................................................................................ 7.1

Canceling a print job ............................................................................................................................................... 7.1

8. Scanning

Scanning basics ...................................................................................................................................................... 8.1

Scanning to an application ...................................................................................................................................... 8.1

9. Faxing

Setting the fax header ............................................................................................................................................. 9.1

Adjusting the document settings ............................................................................................................................. 9.1

Sending a fax automatically .................................................................................................................................... 9.2

Sending a fax manually ........................................................................................................................................... 9.2

Confirming a transmission ....................................................................................................................................... 9.3

Automatic redialing .................................................................................................................................................. 9.3

Redialing the last number ....................................................................................................................................... 9.3

Selecting the paper tray .......................................................................................................................................... 9.3

Changing receiving modes ...................................................................................................................................... 9.3

Receiving automatically in Fax mode ..................................................................................................................... 9.4

Receiving manually in Tel mode ............................................................................................................................. 9.4

Receiving manually using an extension telephone ................................................................................................. 9.4

Receiving automatically in Ans/Fax mode .............................................................................................................. 9.4

Receiving faxes using DRPD mode ........................................................................................................................ 9.4

Receiving in secure receiving mode ....................................................................................................................... 9.5

Receiving faxes in memory ..................................................................................................................................... 9.5

Sending a fax to multiple destinations ..................................................................................................................... 9.6

Sending a delayed fax ............................................................................................................................................. 9.6

Sending a priority fax .............................................................................................................................................. 9.7

10. Fax setup

Changing the fax setup options ............................................................................................................................. 10.1

Using the advanced fax features ........................................................................................................................... 10.2

Printing sent fax report automatically .................................................................................................................... 10.2

Using the toll save mode ....................................................................................................................................... 10.2

Setting up Phone Book ......................................................................................................................................... 10.3

11. Ordering supplies and accessories

Toner cartridges .................................................................................................................................................... 11.1

How to purchase ................................................................................................................................................... 11.1

12. Maintenance

Printing reports ...................................................................................................................................................... 12.1

Clearing memory ................................................................................................................................................... 12.1

Cleaning your machine ......................................................................................................................................... 12.2

Maintaining the toner cartridge .............................................................................................................................. 12.3

Clearing the Toner Empty Replace Toner message ............................................................................................. 12.6

Maintenance parts ................................................................................................................................................. 12.6

Managing your machine from the website

(SCX-4725FN only) ............................................................................................................................................. 12.7

13. Troubleshooting

Clearing document jams ....................................................................................................................................... 13.1

Clearing paper jams .............................................................................................................................................. 13.1

Understanding display messages ......................................................................................................................... 13.3

Toner cartridge-related messagesG UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUU UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUGXZU\

Solving other problems ......................................................................................................................................... 13.5

14. Specifications

General specifications ........................................................................................................................................... 14.1

Printer specifications ............................................................................................................................................. 14.1

Scanner and copier specifications ........................................................................................................................ 14.2

Facsimile specifications ........................................................................................................................................ 14.2

Index

or larger telephone line cord.

During normal operation, this machine produces ozone. The ozone

produced does not present a hazard to the operator. However, it is

advisable that the machine be operated in a well ventilated area.

If you need additional information about ozone, please request your

or bigger.

you are using a cord which is longer than 2 m with 110 V machine, then it should

be 16 AWG

18 Use only No.26 AWG

17 The Power cord supplied with your machine should be used for safe operation. If

19 SAVE THESE INSTRUCTIONS.

Laser Safety Statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR,

chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a

Class I laser product conforming to the requirements of IEC 825.

Class I laser products are not considered to be hazardous. The laser system and printer

are designed so there is never any human access to laser radiation above a Class I level

during normal operation, user maintenance or prescribed service condition.

WARNING

Never operate or service the printer with the protective cover removed from Laser/

Scanner assembly. The reflected beam, although invisible, can damage your eyes.

When using this product, these basic safety precautions should always be followed to

reduce risk of fire, electric shock, and injury to persons:

Ozone Safety

nearest Samsung dealer.

1 AWG: American Wire Gauge

accompanying the machine.

safety information. You may have misunderstood the operating instruction. If you

cannot resolve the conflict, contact your sales or service representative for

assistance.

cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for

cleaning.

serious damage.

conditioner or ventilation duct.

cords will be abused by persons walking on them.

and may result in the risk of fire or electric shock.

Important Precautions and Safety Information

When using this machine, these basic safety precautions should always be followed to

reduce risk of fire, electric shock and injury to people:

1 Read and understand all instructions.

2 Use common sense whenever operating electrical appliances.

3 Follow all warnings and instructions marked on the machine and in the literature

4 If an operating instruction appears to conflict with safety information, heed the

5 Unplug the machine from the AC wall socket and/or telephone jack before

6 Do not place the machine on an unstable cart, stand or table. It may fall, causing

7 Your machine should never be placed on, near or over a radiator, heater, air

8 Do not allow anything to rest on the power. Do not locate your machine where the

9 Do not overload wall outlets and extension cords. This can diminish performance,

openings. They may touch dangerous voltage points, creating a risk of fire or

shock. Never spill liquid of any kind onto or into the machine.

the best scanning and/or faxing (usually the flatbed-type machine). In this case,

replace the cover after placing document on the scan glass, by holding and

moving it down slowly until it seats on its location.

qualified service technician when repair work is required. Opening or removing

covers may expose you to dangerous voltages or other risks. Incorrect reassembly

could cause electric shock when the unit is subsequently used.

servicing to qualified service personnel under the following conditions:

• When any part of the power cord, plug or connecting cable is damaged or frayed.

• If liquid has been spilled into the machine.

• If the machine has been exposed to rain or water.

• If the machine does not operate properly after instructions have been followed.

• If the machine has been dropped, or the cabinet appears damaged.

• If the machine exhibits a sudden and distinct change in performance.

adjustment of other controls may result in damage, and may require extensive

work by a qualified service technician to restore the machine to normal operation.

electric shock from lightning. If possible, unplug the AC power and telephone cord

for the duration of the lightning storm.

10 Do not allow pets to chew on the AC power, telephone or PC interface cords.

11 Never push objects of any kind into the machine through case or cabinet

12 Your machine may have a heavy cover for optimal pressure on the document for

13 To reduce the risk of electric shock, do not disassemble the machine. Take it to a

14 Unplug the machine from the telephone jack, PC and AC wall outlet and refer

15 Adjust only those controls covered by the operating instructions. Improper

16 Avoid using this machine during a lightning storm. There may be a remote risk of

Change or modifications not expressly approved by the manufacturer

• Reorient or relocate the receiving antenna.

television reception, which can be determined by turning the equipment off and on, the

user is encouraged to try to correct the interference by one or more of the following

measures:

receiver is connected.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the

• Consult the dealer or experienced radio TV technician for help.

AUTION

responsible for compliance could void the user's authority to operate the equipment.

Canadian Radio Interference Regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from

digital apparatus as set out in the interference-causing equipment standard entitled

“Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux

appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur:

“Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

Fax Branding

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to

use a computer or other electronic device to send any message via a telephone

facsimile machine unless such message clearly contains in a margin at the top or bottom

of each transmitted page or on the first page of the transmission the following

information:

(1) the date and time of transmission

(2) identification of either business, business entity or individual sending the message;

and

(3) telephone number of either the sending machine, business, business entity or

individual.

The Telephone Company may make changes in its communications facilities,

equipment operations or procedures where such action is reasonably required in the

operation of its business and is not inconsistent with the rules and regulations in FCC

Part 68. If such changes can be reasonably expected to render any customer terminal

equipment incompatible with telephone company communications facilities, or require

modification or alteration of such terminal equipment, or otherwise materially affect its

use or performance, the customer shall be given adequate notice in writing, to allow the

customer an opportunity to maintain uninterrupted service.

Ringer Equivalence Number

The Ringer Equivalence Number and FCC Registration Number for this machine may

be found on the label located on the bottom or rear of the machine. In some instances

you may need to provide these numbers to the telephone company.

The Ringer Equivalence Number (REN) is a measure of the electrical load placed on the

telephone line, and is useful for determining whether you have “overloaded” the line.

Installing several types of equipment on the same telephone line may result in problems

making and receiving telephone calls, especially ringing when your line is called. The

sum of all Ringer Equivalence Numbers of the equipment on your telephone line should

be less than five in order to assure proper service from the telephone company. In some

cases, a sum of five may not be usable on your line. If any of your telephone equipment

is not operating properly, you should immediately remove it from your telephone line, as

it may cause harm to the telephone network.

Please recycle or dispose of the packaging material for this product

in an environmentally responsible manner.

LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE

RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR

FEDERAL LAWS. For details see lamprecycle.org, eiae.org, or call 1-800-

Samsung

This marking shown on the product or its literature, indicates that it

should not be disposed with other household wastes at the end of its

working life. To prevent possible harm to the environment or human

health from uncontrolled waste disposal, please separate this from

other types of wastes and recycle it responsibly to promote the

sustainable reuse of material resources.

Mercury Safety

may cause undesired operation.

• This device may not cause harmful interference, and

• This device must accept any interference received, including interference that

Power Saver

This printer contains advanced energy conservation technology that reduces power

consumption when it is not in active use.

When the printer does not receive data for an extended period of time, power

consumption is automatically lowered.

Recycling

Correct Disposal of This Product (Waste Electrical &

Electronic Equipment)

(Applicable in the European Union and other European countries with

separate collection systems)

Radio Frequency Emissions

FCC Information to the User

This device complies with Part 15 of the FCC Rules. Operation is subject to the following

Household users should contact either the retailer where they purchased this product,

or their local government office, for details of where and how they can take this item for

environmentally safe recycling.

Business users should contact their supplier and check the terms and conditions of the

purchase contract. This product should not be mixed with other commercial wastes for

disposal.

two conditions:

This equipment has been tested and found to comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide

reasonable protection against harmful interference in a residential installation. This

equipment generates, uses and can radiate radio frequency energy and, if not installed

and used in accordance with the instructions, may cause harmful interference to radio

communications. However, there is no guarantee that interference will not occur in a

particular installation. If this equipment does cause harmful interference to radio or

You must earth this machine.

EC Certification

WARNING:

Certification to 1999/5/EC Radio Equipment & Telecommunications

Terminal Equipment Directive (FAX)

This Samsung product has been self-certified by Samsung for pan-European single

terminal connection to the analogue public switched telephone network (PSTN) in

accordance with Directive 1999/5/EC. The product has been designed to work with the

national PSTNs and compatible PBXs of the European countries:

In the event of problems, you should contact the Euro QA Lab of Samsung Electronics

Co., Ltd. in the first instance.

The product has been tested against TS103 021. To assist in the use and application of

terminal equipment which complies with this standard, the European

Telecommunication Standards Institute (ETSI) has issued an advisory document (EG

201 121) which contains notes and additional requirements to ensure network

compatibility of TS103 021 terminals. The product has been designed against, and is

fully compliant with, all of the relevant advisory notes contained in this document.

MPORTANT

Replacing the Fitted Plug (for UK Only)

The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has

a 13 amp fuse. When you change or examine the fuse, you must re-fit the correct 13

amp fuse. You then need to replace the fuse cover. If you have lost the fuse cover, do

not use the plug until you have another fuse cover.

Please contact the people from you purchased the machine.

The 13 amp plug is the most widely used type in the UK and should be suitable.

ARNING

However, some buildings (mainly old ones) do not have normal 13 amp plug sockets.

You need to buy a suitable plug adaptor. Do not remove the moulded plug.

If you cut off the moulded plug, get rid of it straight away.

MPORTANT WARNING

You cannot rewire the plug and you may receive an electric shock if you plug it

into a socket.

The wires in the mains lead have the following color code:

• Green and Yellow: Earth

• Blue: Neutral

•Brown: Live

If the wires in the mains lead do not match the colors marked in your plug, do the

following:

You must connect the green and yellow wire to the pin marked by the letter “E” or by the

safety ‘Earth symbol’ or colored green and yellow or green.

You must connect the blue wire to the pin which is marked with the letter “N” or colored

black.

You must connect the brown wire to the pin which is marked with the letter “L” or colored

red.

You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.

iii

The CE marking applied to this product symbolizes Samsung

Electronics Co., Ltd. Declaration of Conformity with the following

applicable 93/68/EEC Directives of the European Union as of the

dates indicated:

: Council Directive 73/23/EEC Approximation of the laws of the

: Council Directive 89/336/EEC (92/31/EEC), approximation of the laws

: Council Directive 1999/5/EC on radio equipment and

your machine, you may experience transmission and reception problems with all the

equipment. It is recommended that no other equipment, except for a regular

telephone, share the line with your machine.

recommend that you install surge protectors for both the power and the telephone

lines. Surge protectors can be purchased from your dealer or telephone and

electronic specialty stores.

numbers, use a non-emergency number to advise the emergency service dispatcher

of your intentions. The dispatcher will give you further instructions on how to actually

FCC Regulations state that changes or modifications to this equipment not expressly

approved by the manufacturer could void the user ’s authority to operate this equipment.

In the event that terminal equipment causes harm to the telephone network, the

telephone company should notify the customer that service may be stopped. However,

where prior notice is impractical, the company may temporarily cease service, providing

that they:

a) promptly notify the customer.

b) give the customer an opportunity to correct the equipment problem.

c) inform the customer of the right to bring a complaint to the Federal Communication

Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E

of Part 68.

You should also know that:

• Your machine is not designed to be connected to a digital PBX system.

• If you intend to use a computer modem or fax modem on the same phone line as

• If your area experiences a high incidence of lightning or power surges, we

test the emergency number.

• When programming emergency numbers and/or making test calls to emergency

• This machine may not be used on coin service or party lines.

standard modular jack, USOC RJ-11C.

• This machine provides magnetic coupling to hearing aids.

• You may safely connect this equipment to the telephone network by means of a

Declaration of Conformity (European Countries)

Approvals and Certifications

member states related to low voltage equipment.

January 1, 1995

January 1, 1996

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant Directives and referenced standards can be

March 9, 1999

of the Member States related to electromagnetic compatibility.

obtained from your Samsung Electronics Co., Ltd. representative.

1 Introduction

250

Thank you for purchasing this Samsung multifunctional product. Your machine provides printing, copying, scanning, and faxing functions.

This chapter includes:

• Special features

• Printer overview

• Finding more information

• Selecting a location

Special features

Your new machine is equipped with special features that improve print quality. You can:

Print with excellent quality and speed

• You can print with a resolution of up to 1200 dpi [Best]. See the Software Section.

• Your machine prints A4-sized paper at up to 24 ppm and letter-sized paper at up to 24 ppm.

Handle paper flexibly

•The manual tray supports letterhead, envelopes, labels, transparencies, custom-sized media, postcards, and heavy paper. The manual tray holds 1 sheet of paper.

•The 250-sheet tray supports plain paper in various sizes.

Create professional documents

•Print Watermarks. You can customize your documents with words, such as “Confidential”. See the Software Section.

•Print Posters. The text and pictures of each page of your document are magnified and printed across the sheet of paper and can then be taped together to form a poster. See the Software Section.

Print in various environments

• You can print with Windows 98/Me/2000/XP(32/64bit 2003(32/64bit

• Your machine is compatible with a variety of Linux systems.

• Your machine is compatible with a variety of Macintosh systems (SCX-4725FN only).

• Zoran IPS Emulation* compatible with PostScript 3 (PS) enables PS printing (SCX-4725FN only).

* Zoran IPS Emulation compatible with PostScript 3

* 136 PS3 fonts

Contains UFST and MicroType from Monotype Imaging Inc.

Machine features

The table below lists a general overview of features supported by your machine.

(I: Installed, NA: Not Available)

IEEE 1284 Parallel NA NA

USB 2.0 I I

PostScript Emulation NA I

Network Interface

(Ethernet 10/100 Base TX)

Duplex Printing

Macintosh Driver NA I

1. Printing on both sides of paper.

Features SCX-4725F SCX-4725FN

NA I

NA NA

Save time and money

• You can print multiple pages on one single sheet of paper to save paper.

• You can use preprinted forms and letterhead with plain paper. See the Software Section.

• This machine automatically conserves electricity by substantially reducing power consumption when not in use.

1. pages per minute

1.1 <

Introduction>

Printer overview

These are the main components of your machine:

Front view

Rear view

* The figure above shows an SCX-4725FN.

ADF (automatic document feeder)

document width guides

document input tray

scanner lid

document output tray

control panel

output tray

1. Automatic document feeder is used as ADF in this user’s guide.

front cover

tray

output support

scanner glass

manual tray

toner cartridge

manual tray paper width guides

1. SCX-4725FN only.

1.2 <

Introduction>

rear cover

power switch

power receptacle

extension telephone socket (EXT)

* The figure above shows an SCX-4725FN.

telephone line socket (LINE)

network port

USB port

Control panel overview

Darkness

job.

No. of Copies

Original Type

Reduce/Enlarge

Favorite Copy

such as Clone, Copy Collate, Autofit, ID Card Copy, 2/4 Up and Poster.

Display

Scroll buttons: Scroll through the options available in the selected

menu, and increase or decrease values.

Enter

Upper Level

: Adjusts the document brightness for the current copy

: Enters the number of copies.

: Selects the document type for the current copy job.

: Makes a copy smaller or larger than the original.

: Allows you to use one of the special copy features,

: Shows the current status and prompts during an operation.

: Confirms the selection on the display.

: Enters Menu mode and scrolls through the available menus.

: Sends you back to the upper menu level.

Start

: Starts a job.

Stop/Clear

clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies.

Number keypad

characters.

Resolution

Broadcasting

Phone Book

memory or search for stored fax numbers. Also allows you to print a

Phone Book

Redial/Pause

mode, inserts a pause into a fax number.

On Hook Dial

Scan To

that an image can be scanned to.

Ton e r Sav e

printing.

: Stops an operation at any time. In Standby mode,

: Dials a number or enters alphanumeric

: Adjusts the document resolution for the current fax job.

: Allows you to send a fax to multiple destinations.

: Allows you to store frequently used fax numbers in

list.

: In Standby mode, redials the last number, or in Edit

: Engages the telephone line.

: Allows you to access a list of the PC software programs

: Allows you to save on toner by using less toner in

1.3 <

Introduction>

Finding more information

Selecting a location

You can find information for setting up and using your machine from the following resources, either printed or onscreen.

Quick Install Guide

Online User’s Guide

Provides information on setting up your machine and, therefore, be sure to follow the instructions in the guide to get the machine ready.

Provides you with step-by-step instructions for using your machine’s full features, and contains information for maintaining your machine, troubleshooting, and installing accessories.

This user’s guide also contains the

Software Section

information on how to print documents with your machine on various operating systems, and how to use the supplied software utilities.

providing you with

Note

You can access the user’s guides in other languages from the

Manual folder on the printer software CD.

Network Printer User’s Guide

Contained on the provides you with information on setting up and connecting your machine to a network.

network utilities CD

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

Clearance space

• Front: 482.6 mm (enough space so that the tray and cover can be opened)

• Back: 100 mm (enough space for ventilation)

• Right: 100 mm (enough space for ventilation)

• Left: 100 mm (enough space for ventilation)

Printer Driver Help

Website If you have Internet access, you can get

Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a printer driver help screen, click

Help

from the printer properties dialog

box.

help, support, printer drivers, manuals, and order information from the Samsung website, www.samsungprinter.com

1.4 <

Introduction>

2 System setup

This chapter gives you an overview of menus available on your machine and step-by-step instructions for setting up the machine’s systems.

This chapter includes:

• Menu overview

• Changing the display language

• Changing the country

• Setting the date and time

• Changing the clock mode

• Setting sounds

• Entering characters using the number keypad

• Using the save modes

Menu overview

The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing Menu. Refer to the following diagram.

Menus in the colored characters are available only with SCX-4725FN.

Paper Setting

Copy Tray Fax Tray Paper Size Paper Type

Maintenance

Clean Drum Auto Cleaning CLR Empty Msg. Notify Toner Clear Memory

Machine Setup

Machine ID Date & Time Clock Mode Language Select Country Power Save Scan PWR Save Ignore Toner

Sound/Volume

Speaker Ringer Key Sound Alarm Sound

Copy Setup

Default Change Timeout

Network Setup

Reset Network Config Network Set To Default Print Net CFG

2.1 <

System setup>

Fax Setup

Receive Mode Ring to Answer Darkness Redial Term Redials MSG Confirm Auto Report Auto Reduction Discard Size RCV Start Code DRPD Mode

Reports

Phone Book Sent Report RCV Report System Data Scheduled Jobs MSG Confirm Junk Fax List

Fax Feature

DelayFax Priority Fax Add Page Cancel Job

Advanced Fax

Toll Save Junk Fax Setup Secure Receive Prefix Dial Stamp RCV Name ECM Mode

Changing the display language

To change the language that appears on the control panel, follow these steps:

1 Press Menu until Machine Setup appears on the top line of the

display.

2 Press the Scroll buttons until Language appears and press Enter.

3 Press the Scroll buttons until the language you want appears and

press Enter.

4 Press Stop/Clear to return to Standby mode.

Changing the country

You can select your country.

1 Press Menu until Machine Setup appears on the top line of the

display.

2 Press the Scroll buttons until Select Country appears and press

Enter.

3 Press the Scroll buttons until your country appears and press

Enter.

4 Press Stop/Clear to return to Standby mode.

Note

Changing the country clears the setting in memory.

Setting the date and time

The current date and time are shown on the display when your machine is on and ready to work. All of your faxes will have the date and time printed on them.

Note

If power to the machine is cut off, you need to reset the correct time and date once the power has been restored.

1 Press Menu until Machine Setup appears on the top line of the

display.

2 Press the Scroll buttons until Date & Time appears and press

Enter.

3 Enter the correct time and date using the number keypad.

Day = 01 to 31 Month = 01 to 12 Year = requires four digits Hour = 01 to 12 (12-hour mode)

00 to 23 (24-hour mode)

Minute = 00 to 59

Note

The date format may differ from country to country.

You can also use the Scroll buttons to move the cursor under the digit you want to correct and enter a new number.

4 To change AM or PM for 12-hour time format, press the or

button or any number button.

When the cursor is not under the AM or PM indicator, pressing the

or button immediately moves the cursor to the indicator.

You can change the clock mode to 24-hour time format (e.g. 01:00 PM as 13:00). For details, see the next section.

5 Press Enter to save the time and date.

When you enter a wrong number, Unavailable Date & Time appears and the machine does not proceed to the next step. If this happens, simply reenter the correct number.

6 Press Stop/Clear to return to Standby mode.

Changing the clock mode

You can set your machine to display the current time using either a 12-hour or 24-hour time format.

1 Press Menu until Machine Setup appears on the top line of the

display.

2 Press the Scroll buttons until Clock Mode appears and press

Enter.

3 Press the Scroll buttons to select the other mode and press Enter.

4 Press Stop/Clear to return to Standby mode.

Setting sounds

You can control the following sounds:

• Speaker: Turns on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to Comm which means “Common,” the speaker is on until the remote machine answers.

You can adjust the speaker volume level using On Hook Dial.

• Ringer: Adjusts the ringer volume. For the ringer volume, you can select Off, Low, Med, and High.

• Key Sound: Turns the key sound on or off. With this option set to On a tone sounds each time a key is pressed.

• Alarm Sound: Turns the alarm sound on or off. With this option set to

, an alarm tone sounds when an error occurs or fax communication

ends.

2.2 <

System setup>

Speaker, ringer, key sound, and alarm sound

1 Press Menu until Sound/Volume appears on the top line of the

display.

2 Press the Scroll buttons until the sound option you want appears

and press Enter.

3 Press the Scroll buttons until the desired status or volume for the

sound you have selected appears and press Enter.

4 If necessary, repeat steps 2 through 3 to set other sounds.

5 Press Stop/Clear to return to Standby mode.

Speaker volume

1 Press On Hook Dial. A dial tone sounds from the speaker.

2 Press the Scroll buttons until you hear the volume you want.

3 Press On Hook Dial to save the change and return to Standby

mode.

Note

You can adjust the speaker volume only when the telephone line is connected.

Keypad letters and numbers

Key Assigned numbers, letters, or characters

1Space

ABC2

DEF3

GHI4

JKL5

MNO6

PQRS7

TUV8

WXYZ9

+ -,.‘/*#&0

Correcting numbers or names

If you make a mistake while entering a number or name, press the left Scroll button to delete the last digit or character. Then enter the correct digit or character.

Entering characters using the number keypad

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers in memory, you may also enter the corresponding names.

Entering alphanumeric characters

1 When you are prompted to enter a letter, locate the button labeled

with the character you want. Press the button until the correct letter appears on the display.

For example, to enter the letter O, press 6, labeled with MNO.

Each time you press 6, the display shows a different letter, M, N, O, and finally 6.

You can enter special characters, such as space, plus sign, and etc. For details, see the next section.

2 To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the with the letter you want. The cursor will move to the right and the next letter will appear on the display.

You can enter a space by pressing 1 twice.

3 When you have finished entering letters, press Enter.

right Scroll button and then press the button labeled

Inserting a pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed dial numbers.

To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A - appears on the display at the corresponding location.

Using the save modes

Toner Save mode

Toner Save mode allows your machine to use less toner on each page. Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode, but it reduces print quality.

To turn this mode on or off, press Toner Save.

Note

When PC-printing, you can also turn on or off Toner Save mode in the printer properties. See the Software Section.

2.3 <

System setup>

Power Save mode

Power Save mode allows your machine to reduce power consumption when it is not in actual use. You can select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.

1 Press Menu until Machine Setup appears on the top line of the

display.

2 Press the Scroll buttons until Power Save appears and press

Enter.

3 Press the Scroll buttons until the time setting you want appears and

press Enter.

4 Press Stop/Clear to return to Standby mode.

Scan Power Save mode

Scan Power Save mode allows you to save power by turning off the scan lamp. The scan lamp under the scanner glass automatically turns off when it is not in actual use to reduce power consumption and extend the life of the lamp. The lamp automatically wakes up after some warm-up time when you start scanning.

You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode.

1 Press Menu until Machine Setup appears on the top line of the

display.

2 Press the Scroll buttons until Scan PWR Save appears and press

Enter.

3 Press the Scroll buttons until the time setting you want appears and

press Enter.

4 Press Stop/Clear to return to Standby mode.

2.4 <

System setup>

3 Software overview

This chapter gives you an overview of the software that comes with your machine. Further details about installing and using the software are explained in the Software Section.

This chapter includes:

• Supplied software

• Printer driver features

• System requirements

Supplied software

You must install the printer and scanner software using the supplied CDs after you have set up your machine and connected it to your computer.

Each CD provides you with the following software:

CD Contents

Printer software CD

Windows • Printer driver: Use this driver to

take full advantage of your printer’s features.

• Scanner driver: TWAIN and Windows Image Acquisition (WIA) drivers are available for scanning documents on your machine.

• Smart Panel: This program allows you to monitor the machine’s status and alerts you when an error occurs during printing.

• SmarThru accompanying Windows-based software for your multifunctional machine.

• User’s Guide in PDF

: This is the

CD Contents

PostScript printer driver CD

(SCX-4725FN only)

Network utilities CD

(SCX-4725FN only)

1. Allows you to edit a scanned image in many ways using a powerful image editor and to send the image by email. You can also open another image editor program, like Adobe Photoshop, from SmarThru. For details, please refer to the onscreen help supplied on the SmarThru program.

Windows • Postscript Printer Description

(PPD) file: Use the PostScript driver to print documents with complex fonts and graphics in the PS language.

• User’s Guide in PDF

Macintosh • Postscript Printer Description

(PPD) file: Use this file to run your machine from a Macintosh computer and print documents.

• Scan driver: TWAIN driver is available for scanning documents on your machine.

Windows • SyncThru™ Web Admin Service:

Use this web-based program to remotely manage, monitor, and troubleshoot network printers.

• Set IP: Use this program to set your machine’s TCP/IP addresses.

• Network Printer User’s Guide in PDF

Linux • Printer driver: Use this driver to run

your machine from a Linux computer and print documents.

• SANE: Use this driver to scan documents.

3.1 <

Software overview>

Printer driver features

System requirements

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• Number of copies

In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Feature

Toner save O O

Print quality option

Poster printing

Multiple pages per sheet (N-up)

Fit to page printing

Scale printing O O O

Watermark O

Overlay O

PCL 6

Windows Windows Macintosh Linux

OOOO

OOO

PostScript

(SCX-4725FN only)

X X X

(2, 4)

X X X

Before you begin, ensure that your system meets the following requirements:

Windows

Item Requirements Recommended

Operating system

CPU Windows 98/

RAM Windows 98/

Free disk space

Internet Explorer

Windows 98/Me/2000/XP(32/64bit)/2003(32/64bit)

Me/2000

Windows XP(32/64bit)/ 2003(32/64bit)

Me/2000

Windows XP(32/64bit)/ 2003(32/64bit)

Windows 98/ Me/2000

Windows XP(32/64bit)/ 2003(32/64bit)

5.0 or higher

Pentium II 400 MHz or higher

Pentium III 933 MHz or higher

64 MB or more 128 MB

128 MB or more 256 MB

300 MB or more 1 GB

1GB or more 5GB

Pentium III 933 MHz

Pentium IV 1GHz

Note

For Windows 2000/XP(32/64bit)/2003(32/64bit), users who have an administrator right can install the software.

3.2 <

Software overview>

Linux

Item Requirements

Operating system • Red Hat 8.0 ~ 9.0

CPU Pentium IV 1 GHz or higher

RAM 256 MB or higher

Free disk space 1 GB or higher

Software • Linux Kernel 2.4 or higher

• Fedora Core 1 ~ 4

• Mandrake 9.2 ~ 10.1

• SuSE 8.2 ~ 9.2

• Glibc 2.2 or higher

• CUPS

• SANE (for MFP device only)

Notes

• It is necessary to claim swap partition of 300 MB or larger for working with large scanned images.

• The Linux scanner driver supports the optical resolution at maximum.

Macintosh

Operating system Macintosh 10.3 ~ 10.4

RAM 128 MB

Free disk space 200 MB

Connection USB interface, Network interface

(SCX-4725FN only)

Item Requirements

3.3 <

Software overview>

4 Network setup(SCX-4725FN only)

Connecting your machine to a network is available only on the SCX-4725FN. This chapter gives you step-by-step instructions for setting up your machine for network connections.

This chapter includes:

• Introduction

• Supported operating systems

• Configuring TCP/IP

• Configuring EtherTalk

• Restoring the network configuration

• Printing a network configuration page

• Resetting the network interface

Introduction

Once you have connected your machine to a network with an RJ-45 Ethernet cable, you can share the machine with other network users.

You need to set up the network protocols on the machine to use it as your network printer. Protocols can be set up by the following two methods:

Via network administration programs

You can configure your machine’s print server settings and manage the machine via the following programs that came with your machine:

• SyncThru™ Web Admin Service: A web-based printer management solution for network administrators. SyncThru™ Web Admin Service provides you with an efficient way of managing network devices and lets you remotely monitor and troubleshoot network printers from any site with corporate intranet access.

• SyncThru™ Web Service: A web server embedded to your network print server, which allows you to:

- Configure the network parameters necessary for the machine to

connect to various network environments.

- Customize printer, copy, and fax settings.

• SetIP: A utility program allowing you to select a network interface and manually configure the addresses for use with the TCP/IP protocol.

For further details, refer to the user’s guide on the network utilities CD that came with your machine.

Via the control panel

You can set up the following basic network parameters through the machine’s control panel:

• Configure TCP/IP

• Configure EtherTalk

Supported operating systems

The following table shows the network environments supported by the machine:

Item Requirements

Network interface • 10/100 Base-TX

Network operating system

Network protocols • TCP/IP on Windows

Dynamic addressing server

• TCP/IP: Transmission Control Protocol/Internet Protocol

• DHCP: Dynamic Host Configuration Protocol

• BOOTP: Bootstrap Protocol

• Windows 98/Me/2000/XP(32/64bit)/ 2003(32/64bit)

• Various Linux OS

• Macintosh OS 10.3~10.4

•EtherTalk

• DHCP, BOOTP

Configuring TCP/IP

Your machine can be set up with a variety of TCP/IP network information, such as an IP address, a subnet mask, and a gateway. There are several ways in which your machine can be assigned a TCP/IP address, depending on your network.

• Static addressing: A TCP/IP address is assigned manually by the system administrator.

• Dynamic addressing via BOOTP/DHCP (default): A TCP/IP address is assigned automatically by the server.

Note

Before configuring TCP/IP, you need to set the network protocol to TCP/IP.

4.1 <

Network setup (SCX-4725FN only)>

Static addressing

To enter a TCP/IP address from your machine’s control panel, take the following steps:

1 Press Menu until Network Setup appears on the top line of the

display.

2 Press the Scroll buttons until Config Network appears and press

Enter.

3 Press Enter when TCP/IP appears.

4 Press Enter when Manual appears.

5 Press Enter when IP Address appears.

6 Enter a byte between 0 and 255 using the number keypad and

press the Scroll buttons to move between bytes.

Repeat this to complete the address from the 1st byte to the 4th byte.

7 When you have finished, press Enter.

8 Repeat steps 6 and 7 to configure the other TCP/IP parameters:

subnet mask and gateway address.

9 Press Stop/Clear to return to Standby mode.

Dynamic addressing (BOOTP/DHCP)

To have a TCP/IP address assigned automatically by the server, take the following steps:

1 Press Menu until Network Setup appears on the top line of the

display.

2 Press the Scroll buttons until Config Network appears and press

Enter.

3 Press Enter when TCP/IP appears.

4 Press the

Enter.

5 Press Stop/Clear to return to Standby mode.

Scroll

buttons until

DHCP

BOOTP

appears and press

Configuring EtherTalk

EtherTalk is AppleTalk used in an Ethernet network. This protocol is widely used in Macintosh network environments. To use EtherTalk, take the following steps:

1 Press Menu until Network Setup appears on the top line of the

display.

2 Press the Scroll buttons until Config Network appears and press

Enter.

3 Press the Scroll buttons until EtherTalk appears and press Enter.

4 Press the Scroll buttons until On appears and press Enter.

5 Press Stop/Clear to return to Standby mode.

Restoring the network configuration

You can return the network configuration to its default settings.

1 Press Menu until Network Setup appears on the top line of the

display.

2 Press the Scroll buttons until Set To Default appears and press

Enter.

3 Press Enter when Yes appears to restore the network configuration.

4 Power the machine off and back on.

Printing a network configuration page

The network configuration page shows how the network interface on your machine is configured.

1 Press Menu until Network Setup appears on the top line of the

display.

2 Press the Scroll buttons until Print Net CFG appears and press

Enter.

3 Press Enter when Yes appears.

The network configuration page prints out.

Resetting the network interface

You can reset the embedded network interface when a network problem occurs.

1 Press Menu until Network Setup appears on the top line of the

display.

2 Press Enter when Reset Network appears.

The machine resets the network interface.

4.2 <

Network setup (SCX-4725FN only)>

5 Loading originals and print

media

This chapter introduces you to how to load originals and print media into your machine.

This chapter includes:

• Loading originals

• Selecting print media

• Loading paper

• Setting the paper size and type

• Verifying an output location

Loading originals

You can use the scanner glass or ADF to load an original for copying, scanning, and sending a fax.

On the scanner glass

Make sure that no originals are in the ADF. If an original is detected in the ADF, the machine gives it priority over the original on the scanner glass. To get the best scan quality, especially for colored or gray-scaled images, use the scanner glass.

1 Lift and open the scanner lid.

2 Place the original face down on the scanner glass and align it with

the registration guide at the top left corner of the glass.

3 Close the scanner lid.

Notes

• Leaving the scanner lid open while copying may affect copy quality and toner consumption.

• Dust on the scanner glass may cause black spots on the printout. Always keep it clean.

In the ADF

Using the ADF, you can load up to 30 sheets of paper (75 g/m2) for one job.

When you use the ADF:

• Do not load paper smaller than 142 x 148 mm or larger than 216 x 356 mm.

• Do not attempt to load the following types of paper:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading.

• Make sure any glue, ink, or correction fluid on the paper is completely dry before loading.

• Do not load originals that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents having other unusual characteristics.

5.1 <

Loading originals and print media>

To load an original into the ADF:

1 Load the original face up into the ADF. Make sure that the bottom of

the original stack matches the paper size marked on the document input tray.

2 Adjust the document width guides to the paper size.

Selecting print media

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your machine. Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the machine.

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the machine’s performance and the output quality. When you choose print materials, consider the following:

• Desired outcome: The print media you choose should be appropriate for your project.

• Size: You can use any size media that fits easily within the paper adjusters of the paper tray.

• Weight: Your machine supports print media weights as follows:

- 60 to 90 g/m

- 60 to 165 g/m

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

Notes

• Some print media may meet all of the guidelines in this section

• Before purchasing large quantities of print media, ensure that it

bond for the tray

bond for the manual tray

and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Samsung has no control.

meets the requirements specified in this user’s guide.

Caution

Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Samsung’s warranty or service agreements.

Note

Dust on the ADF glass may cause black lines on the printout. Always keep it clean.

5.2 <

Loading originals and print media>

Supported print media types and sizes

Typ e Size Dimensions Weight

Plain paper Letter 216 x 279 mm (8.5 x 11 inches) • 60 to 90 g/m2 (16 to 24 lb

Legal 216 x 356 mm (8.5 x 14 inches)

Folio 216 x 330.2 mm (8.5 x 13 inches)

bond) for the tray

• 60 to 165 g/m bond) for the manual tray

Oficio 216 x 343 mm (8.5 x 13.5 inches)

A4 210 x 297 mm (8.27 x 11.69 inches)

JIS B5 182 x 257 mm (7.18 x 10.12 inches)

ISO B5 176 x 250 mm (6.93 x 9.84 inches)

Executive 184.2 x 266.7 mm (7.25 x 10.5 inches)

A5 148.5 x 210 mm (5.85 x 8.27 inches)

A6 105 x 148.5 mm (4.13 x 5.85 inches)

Envelope Envelope B5 176 x 250 mm (6.93 x 9.84 inches) 75 to 90 g/m

Envelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches)

bond)

Envelope COM-10 105 x 241 mm (4.12 x 9.5 inches)

Envelope DL 110 x 220 mm (4.33 x 8.66 inches)

Envelope C5 162 x 229 mm (6.38 x 9.02 inches)

Envelope C6 114 x 162 mm (4.49 x 6.38 inches)

Transparency Letter, A4 Refer to the Plain paper section 138 to 146 g/m

bond)

Labels Letter, Legal, Folio,

A4, JIS B5, ISO B5,

Refer to the Plain paper section 120 to 150 g/m

bond)

Executive, A5, A6

Card stock Letter, Legal, Folio,

A4, JIS B5, ISO B5,

Refer to the Plain paper section 60 to 165 g/m

bond)

Executive, A5, A6

Minimum size (custom) 76 x 127 mm (3 x 5 inches) 60 to 165 g/m

Maximum size (custom) 215.9 x 356 mm (8.5 x 14 inches)

1. If media weight is over 90 g/m2, use the manual tray.

2. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.

bond)

(16 to 43 lb

(20 lb to 24 lb

(37 to 39 lb

(32 to 40 lb

(16 to 43 lb

Capacity

• 250 sheets of 75 g/m

(20 lb bond) paper for the tray

• 1 sheet for the manual tray

1 sheet for the manual tray

5.3 <

Loading originals and print media>

Media sizes supported in each mode

Guidelines for special print media

Mode Size Source

Copy mode Letter, A4, Legal, Folio,

Executive, ISO B5, JIS B5, A5, A6

Print mode All sizes supported by

the machine

Fax mode Letter, A4, Legal • tray

•tray

• manual tray

•tray

• manual tray

Guidelines for selecting and storing print media

When selecting or loading paper, envelopes, or other print materials, keep these guidelines in mind:

• Always use print media that conform with the specifications listed on page 5.3.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• For the best print quality, use only high quality copier grade paper specifically recommended for use in laser printers.

• Avoid using the following media types:

- Paper with embossed lettering, perforations, or a texture that is too

smooth or too rough

- Erasable bond paper

- Multi-paged paper

- Synthetic paper and thermally reactive paper

- Carbonless paper and tracing paper Use of these types of paper could result in paper jams, chemical

smells, and damage to your machine.

• Store print media in its ream wrapper until you are ready to use it. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture or other conditions that can cause it to wrinkle or curl.

• Store unused print media at temperatures between 15 °C and 30 °C. The relative humidity should be between 10% and 70%.

• Store unused print media in a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special media types one sheet at a time through the manual tray to avoid paper jams.

• To prevent print media, such as transparencies and label sheets, from sticking together, remove them as they print out.

Caution

If you print 20 envelopes in succession, the surface of the rear cover may become hot. Please exercise caution.

Media type Guidelines

Envelopes • Successful printing on envelopes depends upon

the quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper should not exceed 90 g/m occur.

- Construction: Prior to printing, envelopes should lie flat with less than 6 mm curl, and should not contain air.

- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.

- Temperature: You should use envelopes that are compatible with the heat and pressure of the machine during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

Acceptable

Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine’s fusing temperature of 180 °C for 0,1 second. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

or jamming may

5.4 <

Loading originals and print media>

Media type Guidelines

Transparencies • To avoid damaging the machine, use only

transparencies designed for use in laser printers.

• Transparencies used in the machine must be able to withstand 180 °C, the machine’s fusing temperature.

• Place them on a flat surface after removing them from the machine.

• Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle them carefully.

• To avoid fading, do not expose printed transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled, curled, or have any torn edges.

Labels • To avoid damaging the machine, use only labels

designed for use in laser printers.

• When selecting labels, consider the following factors:

- Adhesives: The adhesive material should be

stable at 180 °C, the machine’s fusing temperature.

- Arrangement: Only use labels with no

exposed backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with

no more than 13 mm of curl in any direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

• Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a single pass through the machine.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Card stock or custom-sized materials

• Do not print on media smaller than 98 mm wide or 148 mm long.

• In the software application, set margins at least 6,4 mm away from the edges of the material.

Media type Guidelines

Preprinted paper

• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the machine’s fusing temperature of 180 °C for 0,1 second.

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Loading paper

In the tray

Load the print media you use for the majority of your print jobs in the tray. The tray can hold a maximum of 250 sheets of 75 g/m

1 Open the tray. Squeeze the paper length guide and pull it out to

extend the tray.

1 2

2 If you are using paper, flex or fan the edge of the paper stack to

separate the pages before loading.

plain paper.

tray

paper length guide

5.5 <

Loading originals and print media>

3 Load the paper with the side to be printed on facing up.

4 Squeeze the paper width guide and adjust it to the width of the

paper.

5 Squeeze the paper length guide and adjust it to the length of the

paper.

Notes

• If you experience problems with paper feed, place one sheet at a time in the manual tray.

• You can load previously printed paper. The printed side should be facing down with an uncurled edge at the front. If you experience problems with paper feed, turn the paper around. Note that print quality is not guaranteed.

In the manual tray

The manual tray can hold special size and type of print material, such as transparency, postcard, note card, and envelope. The manual tray can hold 1 sheet of paper.

To load paper in the manual tray:

1 Load the paper with the side to be printed on facing up.

Notes

• Do not push the paper width guide far enough to cause the materials to warp.

• If you do not adjust the paper width guide, it may cause paper jams.

6 After loading paper, set the paper type and size for the tray. See

page 5.7 for copying and faxing or the Software Section for PC- printing.

Notes

Depending on the media type you are using, keep the following loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top left side.

• Transparencies: Print side up and the top with the adhesive strip entering the machine first.

• Labels: Print side up and top short edge entering the machine first.

• Preprinted paper: Design side up with the top edge toward the machine.

• Card stock: Print side up and the short edge entering the machine first.

• Previously printed paper: Previously printed side down with an uncurled edge toward the machine.

2 Adjust the manual tray paper width guides to the width of the paper.

Do not force too much, or the paper will be bent, which will result in a paper jam or skew.

5.6 <

Loading originals and print media>

3 After loading paper, set the paper type and size for the manual tray.

See the next section for copying and faxing or the Software

Section for PC-printing.

Note

The settings made from the printer driver override the settings on the control panel.

Tips on using the manual tray

• Load only one sheet of print media at a time in the manual tray.

• To prevent paper jams, do not add paper when there is still paper in the manual tray. This also applies to other types of print media.

• Print media should be loaded face up with the top edge going into the manual tray first and be placed in the center of the tray.

• Always load only the print media specified in page 5.2 to avoid paper jams and print quality problems.

• Flatten any curl on postcard, envelope, and label before loading it into the manual tray.

Verifying an output location

The machine has a paper output location which holds 50 sheets of paper.

output tray

Setting the paper size and type

After loading paper in the paper tray, you need to set the paper size and type using the control panel buttons. These settings will apply to Copy and Fax modes. For PC-printing, you need to select the paper size and type in the application program you use on your PC.

1 Press Menu. Paper Setting appears on the top line of the display.

2 Press the Scroll buttons until Paper Size appears and press Enter.

3 Press the Scroll buttons until the paper tray you want appears and

press Enter.

4 Press the Scroll buttons until the paper size you are using appears

and press Enter.

5 Press upper level to return to the upper level.

6 Press the Scroll buttons until Paper Type appears and press Enter.

7 Press the Scroll buttons until the paper type you are using appears

and press Enter.

8 Press Stop/Clear to return to Standby mode.

The output tray collects printed paper face down, in the order in which the sheets were printed.

Note

Pull the output support not to drop the printed paper.

5.7 <

Loading originals and print media>

6 Copying

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

• Selecting the paper tray

• Copying

• Changing the settings for each copy

• Changing the default copy settings

• Using special copy features

• Setting copy timeout

Selecting the paper tray

After loading the print media for copy output, you must select the paper tray you will use for copy jobs.

1 Press Menu. Paper Setting appears on the top line of the display.

2 Press Enter when Copy Tray appears.

3 Press the Scroll buttons until the paper tray you want appears and

press Enter.

4 Press Stop/Clear to return to Standby mode.

Copying

1 Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

2 If you want to customize the copy settings including darkness,

original type, the number of copies, and copy size, by using the control panel buttons, see the next section.

If necessary, you can use special copy features, such as poster copying, 2- or 4-up copying. See page 6.2.

3 Press Start to begin copying.

Note

You can cancel the copy job during an operation. Press Stop/ Clear, and the copying will stop.

Changing the settings for each copy

Your machine provides default settings for copying so that you can quickly and easily make a copy. However, if you want to change the options for each copy, use the copy function buttons on the control panel.

Note

If you press Stop/Clear while setting the copy options, all of the options you have set for the current copy job will be canceled and returned to their default status. Or, they will automatically return to their default status after the machine completes the copy in progress.

Darkness

If you have an original containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read.

To adjust the darkness of copies, press Darkness. Each time you press the button, the following modes are available:

• Light: Works well with dark print.

• Normal: Works well with standard typed or printed originals.

• Dark: Works well with light print or faint pencil markings.

Original Type

The original type setting is used to improve the copy quality by selecting the document type for the current copy job.

To select the document type, press Original Type. Each time you press the button, the following modes are available:

• Tex t: Use for originals containing mostly text.

• Tex t/P ho to: Use for originals with mixed text and photographs.

• Photo: Use when the originals are photographs.

Number of copies

You can select the number of copies from 1 to 99.

To change the number of copies:

1 Press No. of Copies.

2 Enter the value using the number keypad.

3 Press Enter to save the selection.

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Copying>

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