Samsung LASERMFP1815DN Users Manual

Dell™ Laser Multi-Function Printer

1815n/1815dn

Owner’s Manual

Look Inside For:

• Preparing Your Multi-Function Printer

• Understanding the Software

• Loading Print Media

• Using Your Multi-Function Printer

• Maintenance

• Troubleshooting

• Installing Options

• Contacting Dell

Temporary

www.dell.com | support.dell.com

Ordering Supplies

Dell™ toner cartridges are available only through Dell. You can order toner cartridges online at www.dell.com/supplies or premier.dell.com: Dell’s secure, customizable, procurement, and support site for its larger relationship customers.

USA

Austria

Belgium

Canada

Colombia

Denmark

Finland

France

Germany

Ireland

Italy

Luxembourg

Mexico

Netherlands

Norway

Portugal

Puerto Rico

Spain

Sweden

Switzerland

877-INK-2-YOU

08 20 - 24 05 30 35

02.713 1590

877-501-4803

01800-9-155676

3287 5215

09 2533 1411

0825387247

0800 2873355

1850 707 407

800602705

02.713 1590

866-851-1754

020 - 674 4881

231622 64

21 4220710

866-851-1760

902120385

08 587 705 81

0848 335 599

0870 907 4574

NOTE:

Toner cartridge Part number

Dell Standard Capacity Toner Cartridge

Dell High Capacity Toner Cartridge RF223

a. Dell Standard Capacity Toner Cartridge life is 3,000 pages and Dell High

If your country is not listed,

Capacity Toner Cartridge life is 5,000 pages.

contact your Dell distributor to order supplies.

NF485

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your printer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the

problem.

CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, DELL logo, Dell ScanCenter and Dell Toner Management System are trademarks of Dell Inc.; Microsoft

and Windows are registered trademarks of Microsoft Corporation.; PaperPort PhotoShop

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Model Laser MFP 1815n/1815dn

June 2006 SRV Rev. A00

are registered trademarks of Adobe Systems Incorporated.

is a registered trademark of ScanSoft, Inc.; Adobe® and

Understanding Your Multi-Function Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

CAUTION: SAFETY INFORMATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

1 Preparing Your Multi-Function Printer

Unlocking the Scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Using the Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Dell Laser MFP 1815n/1815dn Menu Functions . . . . . . . . . . . . . . . . . . . . . 21

Changing the Display Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Setting Up Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Rear View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Common Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Key Pad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Setting the Printer ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Using the Number Keypad to Enter Characters . . . . . . . . . . . . . . . . . . . . . . . . . 23

Setting the Time and Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Storing a Number for Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Setting Group Dial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Preparing Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Attaching Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Printing the Network Configuration Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

2 Understanding the Software

Software Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Installing Dell Software For Local Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Windows XP: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Windows 2000: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Windows 98: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Windows Me: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Assigning an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Contents 7

Installing Dell Software For Network Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

3 Loading Print Media

Print Media Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Using the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Using the Bypass Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Setting the Paper Size and Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting the Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting the Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Placing Documents on the Scanner Glass. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Loading Documents Into the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

4 Using Your Multi-Function Printer

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Printing in Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Printing in Linux. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

8 Contents

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Knowing Copy Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Setting the Basic Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Special Copy Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Selecting a Paper Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Printing Copies on Both Sides of Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Changing the Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Knowing Scan Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Scanning to an Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Scanning Using Network Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Scanning to the USB Memory Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Scanning Using the Windows Image Acquisition (WIA) Driver . . . . . . . . . . . . 60

Scanning and Sending an Email. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Knowing Fax Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Setting the Basic Fax Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Sending a Fax Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Forwarding Faxes to E-mail Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Setting up the Fax System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Using Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Using Advanced Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Using an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Using a Computer Modem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

5 Maintenance

Replacement Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Replacing the ADF Rubber Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Cleaning Your Multi-Function Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Cleaning the Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Cleaning the Interior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Cleaning the Scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Cleaning the Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

6 Troubleshooting

Clearing Jams in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Clearing Jams in the Paper Paths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Paper Feed Jam (tray 1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Paper Feed Jam (optional tray 2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Bypass Tray Jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Fuser Area Jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Paper Exit Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Duplex Jam (Dell Laser MFP 1815dn only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

More Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Contents 9

7 Installing Options

Precautions When Installing Printer Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Installing Printer Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Activating the Added Memory in the PS Printer Properties . . . . . . . . . . . . . . . 93

Installing an Optional Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Activating the Installed Optional Tray 2 in the Printer Properties . . . . . . . . . . 96

8 Contacting Dell

Technical Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Automated Order-Status Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Contacting Dell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

9 Appendix

U.S. Terms and Conditions of Sale. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Limited Warranties and Return Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Limited Warranty for Dell-Branded Hardware Products (U.S. Only) . . . . . . . 111

"Total Satisfaction" Return Policy (U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Limited Warranty Terms for Dell-Branded Hardware Products (Canada

Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Dell Return Policy (U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

"Total Satisfaction" Return Policy (Canada Only). . . . . . . . . . . . . . . . . . . . . . . . 119

Dell Software and Peripherals (Canada Only). . . . . . . . . . . . . . . . . . . . . . . . . . 119

Limited Warranty for Dell-Branded Tape Media (U.S. and Canada Only). . . 120 1-Year End-User Manufacturer Guarantee (Latin America and the

Caribbean Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Angreskjema For Norske Forbrukere . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

10 Contents

Dell™ Printer Consumables Limited Warranties . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Consumables Limited Warranty (U.S. and Canada Only). . . . . . . . . . . . . . . . . 124

Consumables Limited Warranty (Latin America Only) . . . . . . . . . . . . . . . . . . . 124

Dell™ Software License Agreement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

U.S. Government Restricted Rights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

FCC Notices (U.S. Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

IC Notice (Canada Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

CE Notice (European Union) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

ENERGY STAR

Recycling Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Waste Electrical and Electronic Equipment (WEEE) Directive . . . . . . . . . . . 131

NOM Information (Mexico Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Contents 11

12 Contents

Understanding Your Multi-Function Printer

Front View

# Use the: When you want to:

1 Automatic Document

Feeder (ADF)

2Document Width

Guides

3 Document Input Tray Load the document for copying, scanning or sending faxes.

4 Document Cover Open to place a document on the scanner glass.

5 Document Glass Place a document on the scanner glass for copying, scanning

Load the document for copying, scanning, or sending faxes.

Ensure proper document feeding.

or sending faxes.

# Use the: When you want to:

6 Document Output Tray Hold the document as it exits the ADF.

7 Operator Panel Operate the printer.

8 Output Tray Hold paper as it exits the front of the printer.

9 Front Cover Access the toner cartridge.

10 Express Service Code Identify your printer when you use support.dell.com or

contact technical support.

Enter the Express Service Code to direct your call when contacting technical support. The Express Service Code is not available in all countries.

11 Toner Cartridge Use the toner cartridge.

12 Optional Tray 2 Load paper into the optional Tray 2.

13 Tray 1 Load paper into the standard Tray 1.

14 Bypass tray Load print media one sheet at a time.

15 Paper Output Extension Keep print media from falling off the front output tray.

16 USB Memory Port Insert the USB memory key.

Rear View

19 20

2324

# Use the: When you want to:

17 Network Port Connect the printer to the network port.

18 USB Port Insert the USB cable.

19 Locking Unit Slot Prevent the installed memory card from being remove.

20 Optional Tray 2 Cable

Connector

21 Telephone Line Socket

(Line)

22 Extension Telephone

Socket (EXT)

Connect the optional Tray 2 to your printer.

Connect the telephone line to your printer.

Connect additional devices, such as a telephone or answering machine, to the printer (Optional).

If the phone

communication is serial in your country (such as

Germany, Sweden, Denmark, Austria, Belgium, Italy, France and Switzerland), remove the plug from the extension telephone socket (EXT) terminator.

23 Control Board Cover Open to install the optional memory card.

24 Power Receptacle Supply power to the printer.

25 Power Switch Supply power to the printer.

26 Rear Cover Open to remove the paper jams and use the rear output slot

when you print the documents from the manual feeder.

() and insert the supplied

CAUTION: SAFETY INFORMATION

Use the following safety guidelines to help ensure your own personal safety and to help protect your system and working environment from potential damage.

• Your product uses a laser.

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may

result in hazardous radiation exposure.

• Your product uses a printing process that heats the print media, and heat can cause certain media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting appropriate print media to avoid the possibility of harmful emissions.

CAUTION: If your product is not marked with this symbol , it must be connected to an electrical outlet that is

properly grounded.

• The power cord must be connected to an electrical outlet that is near the product and easily accessible.

• Refer service or repairs, other than those described in the operating instructions, to a professional service person.

• This product is designed to meet safety standards with the use of specific Dell-authorized components. The safety features of some parts may not always be obvious. Dell disclaims liability associated with use of non-Dell-authorized components.

CAUTION: Do not use this product during a lightning storm.

Preparing Your Multi-Function Printer

Unlocking the Scanner

Remove the label completely from the scanner module by gently pulling it. The scan unlock switch automatically moves FORWARD to the unlock position.

NOTE: To confirm the scanner is unlocked, open the scanner cover and make sure the blue latch is in

the unlocked ( ) position. If the latch is not in the unlocked position, reach under the operator panel and pull it forward.

NOTE: When you are moving the printer or do not intend to use it for a

long period of time, move the switch BACKWARD to the lock position, as shown. To scan or copy a document, the switch must be unlocked.

Preparing Your Multi-Function Printer 19

Using the Operator Panel

If you have not already done so,

the hardware installation.

Use the printer operator panel to scan, copy, and fax.

Common Keys

➊

➋

➌

➋

➍

➎

follow the steps on the

Common keys

Press: To:

➊

➋

➌

➍

➎

Return to the upper menu.

Scroll through available options.

Confirm the selection on the display.

Start a job.

Stop an operation at any time, or return to main menu.

Setup Diagram

(poster) to complete

Key pad

Key Pad

➊

➋

➌

20 Preparing Your Multi-Function Printer

Press: To:

➊

➋

➌

Dial/Enter number or enter alphanumeric characters.

Store frequently used fax numbers in memory or search for stored fax numbers or email addresses.

It also allows you to print a Phonebook list.

Insert a pause into a fax number in edit mode.

Dell Laser MFP 1815n/1815dn Menu Functions

1. Paper Setting 2. Copy Defaults 3. Fax Defaults

Pap e r Size

Paper Type

3. Fax Defaults 4. Scan Defaults 5. Advanced Fax

Receive Mode

Redial Delay

Redial Attmpts

MSG Confirm

Auto Report

5. Advanced Fax 6. Directory 7. Reports

Secure Receive

Prefix Dial

Stamp Rcvd Name

ECM Mode

7. Reports 8. Email setup 9. Network CFG

Scheduled Jobs

MSG Confirm

Junk Fax List

Scan Journal

Email Report

# of Copies

Zoom

Contrast

Auto Reduction

Discard Size

Receive Code

DRPD Mode

Duplex

Cover Page

Modem Speed

Rcv Disable

SMTP Server

User Setup

Send to Self

Default From

Quality

Select Tray

Duplex

Image Size

File Format

Resolution

Netscan Tm-out

PhoneBook

Default Subj

Email Forward

Passcode Protect

Change Passcode

Contrast

Resolution

Ring to Answer

Send Forward

Rcv Forward

Tol l Sa ve

Junk Fax Setup

Phone Book

Sent Report

RCV Report

System Data

Configuration

Clear Settings

Print Sys. Data

10.Sound/Volume 11. Machine Setup

Speaker

Ringer

Button

Alarm Sound

12. Maintenance

Clean Drum

Clear Settings

Press

Scroll

Press

Scroll

Press

Select

Machine ID

Date&Time

Clock Mode

Language

( or ) to highlight

( or ) to highlight the desired setting.

( ) or select the displayed setting.

Power Save

Timeout

CCD Power Save

Tone r Sa v e

and press

Select Country

Global Access

Import Setting

Export Setting

Select

().

Preparing Your Multi-Function Printer 21

Changing the Display Language

To change the displayed language that the operator panel displays, follow these steps:

Press

Scroll

( or ) to highlight

Press

Scroll

( or ) to highlight

Press

Scroll

( or ) to highlight

Press

Scroll

( or ) to display the language you want.

and press

Machine Setup

Language

and press

Select

().

and press

Select

().

The available languages are English, French, German, Italian, Spanish, Czech, Iberian Portuguese, Dutch, Polish, Norwegian, Swedish, Finish, Danish and Russian.

Press

Select

( ) to save the selection.

Press

Cancel

( ) to return to Standby mode.

Setting Up Faxing

Setting the Printer ID

In most countries, you are required by law to indicate your fax number on any fax you send. The printer ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your printer.

Press

Scroll

( or ) to highlight

Press

Scroll

( or ) to highlight

Press

Select

() to access

Enter your fax number using the number keypad.

Machine ID

and press

Machine Setup

Select

().

and press

Select

().

NOTE:

Press

If you make a mistake while entering numbers,

delete the last digit.

Select

( ) when the number on the display is correct. The display asks you to

enter the ID.

Enter your name or company name using the number keypad.

You can enter alphanumeric characters using the number keypad, including special symbols by pressing the

For details on how to use the number keypad to enter alphanumeric characters, see "Using the Number Keypad to Enter Characters" on page 23.

Press

Select

( ) when the name on the display is correct.

Press

Cancel

( ) to return to Standby mode.

22 Preparing Your Multi-Function Printer

button.

press the left Scroll ( ) button to

Using the Number Keypad to Enter Characters

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your printer, you enter your name or your company’s name and telephone number. When you store fax numbers in memory, you may also enter the corresponding names.

&@$

ABC

GHI

456

789

• When prompted to enter a letter, press the appropriate button until the correct letter appears on the display.

• For example, to enter the letter

• Each time you press the

• To enter additional letters, repeat the above step.

•Press the characters.

•Press

DEF

MNO

JKL

TUVPQRS WXYZ

, press the 6 button.

button, the display shows a different letter, M, N, O and finally

button repeatedly to enter a space, and also press the 1 button to enter special

Select

( ) when you are finished.

Keypad Letters and Numbers

Key Assigned Numbers, Letters or Characters

1 1 @ . space , / * # & $ + - ‘

2 A B C 2

3 D E F 3

4 G H I 4

5 J K L 5

6 M N O 6

7 P Q R S 7

8 T U V 8

9 W X Y Z 9

Preparing Your Multi-Function Printer 23

Changing Numbers or Names

If you make a mistake while entering a number or name,

press the left Scroll ( ) button to

delete the last digit or character. Then enter the correct number or character.

Inserting a Pause

For some telephone systems, it is necessary to dial an access code and listen for a second dial tone. A pause must be entered in order for the access code to function. For example, enter the access code 9 and then press Pause ( ) before entering the telephone number. A “–” appears on the display to indicate when a pause is entered.

Setting the Time and Date

The time and date are printed on all faxes.

NOTE: You may need to change the correct time and date

if loss of power to the printer occurs

To set the time and date:

Press

Scroll

( or ) to highlight

Press

Scroll

( or ) to highlight

Press

Scroll

( or ) to highlight

Enter the correct time and date using the number keypad.

and press

Machine Setup

Date&Time

and press

Select

().

and press

Select

Month= 01 ~ 12

Day= 01 ~ 31

Year= 1990 ~ 2089

Hour= 01 ~ 12 (12-hour mode) 00 ~ 23 (24-hour mode)

Minute= 00 ~ 59

You can also use

Scroll

( or ) to move the cursor under the digit you want to correct

and enter a new number.

To s el ec t AM or PM for 12-hour format, press the or the button.

When the cursor is not under the

or PM indicator, pressing the or the button

immediately moves the cursor to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00).

Select

().

Press

Select

( ) when the time and date on the display is correct.

NOTE: The printer beeps and does not allow you to proceed to the next step

number is entered

24 Preparing Your Multi-Function Printer

if a wrong

Storing a Number for Speed Dialing

Press

Directory

Press

Scroll

Press

Scroll

Press

Scroll

Press

Scroll

Press

Scroll

Enter a name and press Number Keypad to Enter Characters" on page 23.

Enter a one, two or three-digit speed dial number between 1 and 399, using the number keypad and press

Or select the location by pressing

Enter the fax number you want to store using the number keypad and press

To insert a pause between numbers, press

To store more fax numbers, repeat steps 3 through 6.

( ) on the operator panel.

( or ) to highlight

Select

( ). For details about how to enter names, see "Using the

Select

().

Scroll

Fax

and press

Directory

PhoneBook

Add Person

Select

and press

().

Select

( or ) and then press

Pause

( ) and a “–” appears on the display.

().

Select

().

Select

().

Select

().

To return to Standby mode, press

Cancel

Setting Group Dial

Press

Directory

Press

Scroll

Press

Scroll

Press

Scroll

Press

Scroll

Press

Scroll

Enter a name and press

Enter a group number between 1 and 199 and press

Or select the location you want by pressing

( ) on the operator panel.

( or ) to highlight

Select

().

Fax

Directory

PhoneBook

Add Group

( ).

and press

Scroll

Select

().

Select

().

Select

().

Select

().

Select

().

Select

().

( or ) and then press

Preparing Your Multi-Function Printer 25

Select

().

Enter a one, two or three-digit speed number you want to assign to the group and press

Select

( ).

Or select the location by pressing

At the Add Another? prompt, press the group.

Or, press all of the desired numbers.

If you want to assign another group,

Scroll

( or ) to display No and press

Scroll

( or ) and then press

Select

( ) to enter other speed dial numbers into

Select

repeat from step 3.

Select

().

( ) when you have entered

To p res s

Cancel

( ) to return to Standby mode.

Preparing Networking

A print server is any designated computer that centrally manages all client print jobs. If you are sharing your printer in a small workgroup environment and want to control all print jobs on the network, follow these instructions to attach the printer to a print server.

NOTE: For additional network set-up configurations, see the

Attaching Cables

Make sure the printer is powered off and unplugged.

Connect one end of a standard category 5 Unshielded Twisted Pair (UTP) network cable into a LAN drop or hub, and the other end into the Ethernet network port on the back of the printer. The printer automatically adjusts for the network speed.

User’s Guide

26 Preparing Your Multi-Function Printer

Connect one end of the printer power cord into the socket at the back of the printer and the other end into a properly grounded outlet. Press the switch to power on the printer.

Warm in g Up Pl eas e Wa it

appears on the display indicating that the printer is now on.

If not, make sure the power cord is firmly plugged in to the back of the printer and the electrical outlet.

If the printer is on but does not print, power off the printer and wait 30 seconds. Power on the printer again, and it should reset and show

Warm in g Up Pl e as e Wa it

Printing the Network Configuration Page

The Network Configuration page shows how the network interface card on your printer is configured.

Press

Scroll

( or ) to highlight

Press

Scroll

( or ) to highlight

Press

Scroll

( or ) to highlight

The first available menu item,

and press

Network CFG

Print Sys. Data

Yes

displays on the bottom line.

Select

and press

().

Select

().

Press

Select

( ) to print a Network Configuration page.

If the

Network Configuration pages is not printed:

– Make sure the Ethernet cable is firmly plugged into the back of the printer.

– Plug the Ethernet cable into another wall outlet.

Under the “TCP/IP” heading on the Network Configuration page, make sure the IP address, Subnet mask, and Gateway are what you expected.

Preparing Your Multi-Function Printer 27

Ping the printer and verify that it responds. For example, at a command prompt on a

ping

network computer, type

followed by the new printer IP address:

ping xxx.xxx.xxx.xxx

If the printer is active on the network, you may receive a reply.

If your printer does not respond, or if the IP address is not what you expected, assign the IP address you want. See "Assigning an IP Address" on page 32.

Use the Dell Printer Configuration Web Tool, also known as the Printer Embedded Web Server, to monitor the status of your network printer without leaving your desk. You can view and/or change the printer configuration settings, monitor toner level, and when it is time to order replacement toner cartridges, just click the Dell supplies link right from your Web browser.

NOTE: The Dell Printer Configuration Web Tool is not available when the printer is locally attached

to a print server.

To launch the Dell Printer Configuration Web Tool, type the network printer IP address in your Web browser, and the printer configuration appears on the screen. See the User’s Guide for more information.

You can set up the Dell Printer Configuration Web Tool to send you an email when the printer needs supplies or intervention.

To set up email alerts:

Launch the Dell Printer Configuration Web Tool.

Click

Email Alert Setup

Type your name or the key operator’s name in the email list box to be notified.

Click

Submit

28 Preparing Your Multi-Function Printer

Understanding the Software

Software Overview

After setting up your printer and connecting it your computer, install the drivers and utilities from

drivers and utilities CD

the your printer at the same time, the drivers and utilities are automatically installed. You don’t need to install them. The

• Dell Printer Drivers- enables your computer to communicate with your printer. To use your printer as a printer in Windows, you must install the printer driver(s). For information about installing the printer drivers in Windows, see "Installing Dell Software For Local Printing" on page 30.

• Dell Printer Configuration Web Tool- enables you to monitor the status of your network printer without leaving your desk.

• Printer Settings Utility- enables you to set up fax phonebook and the printer's other options from your computer desktop. It also allows you to update the printer firmware. You can also configure the scan destination application that is launched when you access

•Dell

• PaperPort- enables you to scan documents, create PDFs, and turn your scanned images into

• Dell ScanCenter- This is the front-end that enables you to quickly scan documents into a variety

• Scan Driver- TWAIN or Windows Image Acquisition (WIA) drivers are available for scanning

• User’s Guide- HTML documentation provides detailed information about using your printer.

• Set IP- Use this program to set your printer’s TCP/IP addresses. For details about this program, see

• PS driver- Postscript Printer Description (PPD) file. You can use the PostScript driver to print

• Network Scan- enables you to scan a document on your printer and save it to a network-connected

• PC-Fax/Network-Fax- enables you to send a fax from your computer.

• Linux driver- enables you to print and scan in a Linux environment.

Toner Management SystemTM- displays the status of the printer and the name of the job when you send a job to print. The Dell of toner remaining and allows you to order replacement toner cartridges.

editable Microsoft supports annotations on all image types. PaperPort’s enhanced search feature allows you to find items by specific item properties.

of applications, such as e-mail, photo editors, and text editors.

documents on your printer.

the Network Printer User’s Guide on the network utilities CD.

documents.

computer.

drivers and utilities CD

included with your printer. If you purchased a Dell TM computer and

contains the following:

Scan

and then PC menu.

Toner Management System window also displays the level

Word, Excel, or text files. PaperPort provides improved scanning features and

Understanding the Software 29

• Macintosh printer driver- enables you to use your printer with a Macintosh computer.

Installing Dell Software For Local Printing

A local printer is a printer attached to your computer using a USB cable. If your printer is attached to a network instead of your computer, skip this step and go to "Installing Dell Software For Network Printing" on page 33.

NOTE: If you attach a USB printer cable while your printer and computer are powered on, the

Windows hardware wizard launches immediately. Cancel the screen and use the

utilities CD

Make sure that the printer is connected to your computer and powered on. Close all

to install the Dell software.

unnecessary programs.

NOTE: If the printer is not connected to your computer when you install the CD-ROM, the

No Printer Found screen appears. Follow the instructions to install the software.

Insert the

If required, press the

Select

drivers and utilities CD

Language

Personal Installation

Typical Installation

to install the

button to select a language.

and click

User’s Guide

, the printer drivers, scanner driver

and PaperPort as the default settings.

To install selected software including the printer Postscript driver, select

Installation

. You can change the destination folder.

drivers and

Custom

When the installation is complete, print a test page. Click You are now ready to print.

If you did not cancel the hardware wizards, refer to the following instruction for installing the printer driver for your operating system.

Windows XP:

Make sure that the printer is connected to your computer and powered on.

When the hardware wizard screen appears, insert the

NOTE: For each wizard that appears, select Recommended, click Next, select CD-ROM

Drives, and then click Next through the wizard screens.

The scanner driver is automatically loaded first from

D:\1815\Scan\WINXP2K\p3scan.inf

Click

Finish

loaded from

Click

30 Understanding the Software

Finish

and close the wizard.

drivers and utilities CD

and click

, where “D” is your CD drive.

, and a second hardware wizard appears. The printer driver is automatically

D:\1815\Printer\GDI\WinXP\delr1.inf

, and then click

Finish

, where “D” is your CD drive.

+ 104 hidden pages