Samsung CLX-9250ND-XAA User Manual

CLX-9252 9352 Series

SCX-8230 8240 Series

Multi-Functional Printer

Administrator’s Guide

imagine the possibilities

Thank you for purchasing a Samsung product.

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ded for information purposes only. All information included herein is subject to change without notice.

direct or indirect damages, arising from or related to use of this administrator’s guide.

• Samsung and Sa

• PCL and PCL 6 are trademarks of Hewlett-Packard Company.

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• All other brand or product names are trademarks of their respective companies or organizations.

REV. 1.03

msung logo are trademarks of Samsung Electronics Co., Ltd.

Copyright_ 2

about this administrator’s guide

This administrator’s guide provides advanced information for administrator’s to use and manage the machine. Your machine provides features that are available only for administrators, such as remotely installing the driver or creating the installer package. You can also refer to this guide for maintenance information (eg., cleaning the machine, replacing toner cartridges). This guide provides instructional screen images, easy-to-read tables of features, and step-by-step instructions.

• Read the safety information before using the machine.

• If you have a problem using the machine, refer to the troubleshooting chapter in the user’s guide on the User’s Guide CD.

• Terms used in this administrator’s guide are explained in the glossary chapter (see "Glossary" on page 124).

• Use the Index to find information.

• The illustrations in this administrator’s guide may differ from your machine depending on its options or models but the procedures are the same.

• The screenshots in this administrator’s guide may differ from your machine depending on the machine’s firmware/driver version.

• The procedures in this administrator’s guide are mainly based on Windows XP.

Convention

The following table offers the conventions of this guide:

Convention Description Example

Bold For texts on the display or button names on the machine. Start

Note Provides additional information or detailed specification of the machine function

and feature.

Caution Gives users information to protect the machine from possible mechanical

damage or malfunction.

Footnote Provides additional information on certain words or a phrase. a. pages per minute

(“Cross-reference”) Guides users to a reference page for the additional detailed information. (See "Glossary" on page 124.)

The date format may differ from country to country.

Do not touch the surface of the drum located in the toner cartridge or imaging unit.

Intended audience

The expected user for this guide is an administrator with an understanding of:

• General knowledge of machine and other optional parts.

• Basic technical knowledge.

• The network printing environment.

• Network protocols – subnets, security features, addresses.

• Windows operating systems on server and client computers.

Security policies for administrators

Administrators need to adhere to the following policies in order to securely manage the machine:

• The administrator should place the machine in a secure place where the machine can be protected by the physical contact or modulation,

• The administrator should be fully aware of the security policies the organization has and follow them to manage the machine.

• The administrator should give the right to use the machine to users according to the security policies and procedures.

• The administrator should not use the authority one has over the machine with ill intention.

• The administrator should manage the machine in a trusted network supported environment.

• The administrator should guarantee that the certifying service via certification server is through a safe channel and is safely managed.

About this administrator’s guide_ 3

• The administrator should provide a Time Stamp feature to keep an accurate system log history.

• The administrator should provide a safe secure network channel with SSL.

• The administrator should save the system log files exported by the Exporting feature in a safe place and protected.

• The administrator should protect the machine from any unauthorized contact with external interfaces.

Terminology used in this guide

The following terms are used throughout this guide in examples, instructions, and descriptions:

Synonym

Some terms in this guide are used interchangeably, as below:

Terms Synonym

Document original

Paper media, print media

Machine printer, MFP, device

User’s Guide manual, guide

Acronyms

The following acronyms are used throughout this guid

Acronyms Meaning

DBMS Data Base Management System

EAP-MD5 Extensible Authentication Protocol-Message Digest 5

EAP-MS-CHAPv2 Extensible Authentication Protocol-Microsoft

Challenge-Handshake Authentication Protocol version 2

IP Internet Protocol

HTTP Hypertext Transfer Protocol

HTTPS Secure Hypertext Transfer Protocol

PEAPv0/EAP-MS-CH APv2

SMTP Simple Mail Transfer Protocol

MFP Multi-Functional Peripheral/Multi-Functional Printer

S/N Serial Number

SNMP Simple Network Management Protocol

SNTP Simple Network Time Protocol

TLS Transport Layer Security

UPnP Universal Plug and Play

MDNS Multicast Domain Name System

LDAP Lightweight Directory Access Protocol

SLP Service Location Protocol

SMB Server Message Block

SWS SyncThru™Web Service

WINS Windows Internet Name Service

Protected Extensible Authentication Protocol version 0/Extensible Authentication Protocol-Microsoft Challenge-Handshake Authentication Protocol version 2

e in examples, instructions, and descriptions:

About this administrator’s guide_ 4

Acronyms Meaning

WSD Web Service for Device

Glossary

(See "Glossary" on page 124.)

Product support information

Contact Samsung’s printer service

http://www.samsung.com/printer

About this administrator’s guide_ 5

1.menu overview and advanced features

This chapter shows an overview of menus provided by your machine and explains the Machine Setup menu in detail. The Machine Setup menu provides various options for administrators to set in order to use the machine to its full capabilities. Read this chapter carefully to understand the diverse features your machine provides.

• For detailed information on how to use each feature, refer to the

User’s Guide on the User’s Guide CD. This administrator’s guide mainly describes features administrators would often use and settings to set before using the machine.

• For some options, you need to contact your local service provider

This chapter includes:

• Me

nu overview • Machine setup

to set the settings.

• Some menus may not appear on the display screen depending on

the settings or models. If so, it is not applicable to your machine.

• Options related to color are only available for CLX-9252 9352

series.

Menu overview

Your machine is equipped with various menus that will be useful for both users and administrators. With the menus, administrators can set the settings for the machine or use the various features provided. You can access the menus by pressing the display screen on the control panel.

The following table shows the menus provided by your machine. Use the following table to view the menu structure. The menu column shows the main menu and the option column shows its submenus.

Some menus may not appear on the display screen depending on the settings or models. If so, it is not applicable to your machine.

Display screen

The display screen consists of basic menus needed for using the machine. Some menus are grayed out depending on your model. You can return to

the main display screen by pressing the icon on the upper left corner

of the screen.

• You can easily move from one menu to another without returning

to the main display screen. Press and you can see other menus. Press the one you want and the screen will change to the selected menu.

• The layout order of the menus may differ depending on how you

set them (see "Home Setting (administrator only)" on page 19).

• Options related to color are only available for CLX-9252 9352

series.

• Press the Back (Cancel) button to return to the previous screen.

between pages.

Menu Option

USB USB Format

USB Capacity USB Print Scan to USB

• If there are more menus available, press or to move

Menu overview and advanced features_ 6

Menu Option

Copy Basic

Paper Supply Reduce/Enlarge Duplex Color Mode Output Darkness Programs Save Document

Advanced

Original Size Original Orientation ID Copy N-Up Image Repeat Image Shift Booklet Book Copy Covers Transparency Watermark Overlay Stamp Poster Copy Duplex Scan Speed Job Completion Notification Build Job Programs Save Document

Image

Original Type Erase Edge Sharpness Contrast Mirror Adjust Background Erase Backside Image Negative Image

Color Adjustments Programs Save Document

Fax Basic

Address Book Recent Pause On Hook Add to Address Fax Line Resolution Programs Save Document

Advanced

Original Size Duplex Original Orientation Delay Send Priority Send Quick Start Fax Polling Mailbox Programs Save Document

Image

Original Type Color Mode

Darkness Adjust Background Erase Backside Image Programs Save Document

Document Box Favorite

Box Detail Search Save Document

Menu overview and advanced features_ 7

Menu Option

Scan to Email Basic

Address Book Recent Add/Edit Cc/Bcc Attach Duplex Resolution Programs Save Document

Advanced

Original Size Original Orientation Delay Send Book Scan Build Job Job Completion Notification Bates Numbering Programs Save Document

Image

Original Type Color Mode Darkness Sharpness Contrast Adjust Background Erase Background Erase Backside Image Scan to Edge Programs Save Document

Output

Quality Scan Preset File Format File Name Programs Save Document

Scan to Server Basic

Address Book Recent Add Attach Duplex Resolution Programs Save Document

Advanced

Original Size Original Orientation Delay Send Book Scan Build Job Job Completion Notification Bates Numbering Programs Save Document

Image

Original Type Color Mode Darkness Sharpness Contrast Adjust Background Erase Backside Image Scan to Edge Programs Save Document

Output

Quality Scan Preset File Format Programs Save Document

Menu overview and advanced features_ 8

Menu Option

Scan to USB Basic

Select New Folder Detail Edit Delete File Name Duplex Resolution Programs Save Document

Advanced

Original Size Original Orientation Book Scan Build Job Bates Numbering Programs Save Document

Image

Original Type Color Mode Darkness Sharpness Contrast Adjust Background Erase Backside Image Scan To Edge Programs Save Document

Output

Quality Scan Preset File Format File Policy Folder Creation Programs Save Document

Machine Setup

If you have selected

Basic Authentication,

you need to log-in as an administrator and authenticate to access options with an “a” mark under the Machine Setup menu (see "Authentication" on page 40).

Counter

Device

User

Machine Details

Hardware Options Configuration Software Versions Manual Versions

General Settings

Standard Paper Size Measurements

Color Density

Sound Date and Time

Altitude Adjustment Power Saver

Contention Management Machine Test Supplies Management Timers Home Setting

Home Window Background PDF Format

Power Button Operation Output

Menu overview and advanced features_ 9

Menu Option

Supplies Life

Toner Cartridge Imaging Unit

ITB Assembly ITB Cleaner

Fuser Assembly Finisher Stapler Cartridge Booklet Stapler Cartridge Punch Waste Hopper Waste Toner Container

Report

System Report Fax Reports Scan Report Font Reports

Accounting Reports

Application Setting

Copy Settings Fax Settings Scan to Email Settings Scan to Server Settings Address Book

Box Setting

Scan to USB Settings

Tray Settings

Settings

Eco Settings

Default Eco Mode Default Option Settings

Initial Settings

Select language setting for the device Installation Wizard Device General Settings Verify connections Network Settings Administrator password Device Date/Time Measurement & Default Paper Size Altitude Adjustment SNMP Community Completed

Customer Support

Service Center Contact Info

Menu Option

Application Management

Application License

Print Settings

Layout Default Paper

Network Settings

TCP/IP UPnP Settings Print Settings SNMP Settings MDNS Settings Kerberos Settings SNTP Settings SetIP Settings LDAP Settings SLP Settings Network Filtering Settings SMB Auth Settings SMTP SWS Network Test

Language Security

Certificate Manager HTTPS Settings IPSec Settings Image Overwrite Overwrite Method Accounting Authentication User Profile Bates Numbering

a.CLX-9252 9352 Series only b.May only be available for the administrator depending on the

authentication settings selected (see "Authentication" on page 40).

c. SCX-8230 8240 Series only

Counter button

This button leads you to counter options under Machine Setup menu. You can access the same options by pressing the Machine Setup > Counter on the display screen (see "Counter" on page 11).

Eco button

This button turns the Eco mode on/off which helps you to save printing resources. If the administrator set the Eco mode on, this button lights on, users can turn the mode off by pressing this button. However if the administrator has set the password, users need to enter the correct password to turn this mode off (see "Eco Settings (administrator only)" on page 31).

Job Status button

This button shows the job in process, job in waiting and, in completed, and error messages.

Menu overview and advanced features_ 10

Machine setup

• Some options are only available to the administrator depending on

Log-in

Depending on the authentication settings you selected, you may need to log-in as an administrator to access some options under Machine Setup menu (see "Authentication" on page 40).

1. Press Ma

2. Select the option you want. If the option is available for only the

3. Press OK.

the authentication settings selected (see "Authentication" on page 40).

• Press the Back (Cancel) button if you want to return to the

previous screen.

chine Setup from the display screen.

admin

istrator, the following screen appears.

Enter the ID, Pass

rd, and Domain using the pop-up keyboard which

appears when you press each field.

• Enter the ID and password you first set when you turned on the

machine: Initial Settings (see "Initial settings (administrator only)" on page 32).

• You can also use the Recent Users button to find the recently

used ID and Domain List button to find the domain from the list stored in the machine.

• When you log-in, you can see the ID of the logged in user on

the display.

Device

1. Press Machine Setup > Counter from the display screen.

2. Select Device using the left/right arrows and check the usage count.

You can select the categories below to narrow your search. Each category shows the usage count by job types (mono/color simplex, mono/color duplex)

• Total Usage: Shows the total usage count of your machine.

• Large Page: Sho

ws the total usage count of impressions on large-sized paper. If the counting method for large-sized paper has changed, the previous usage count may also have changed. You can change the counting method through your machine’s service provider.

• Print: Shows the count of print jobs.

• Copy

: Sh

ows the count of copy jobs.

• Fax Print: Shows the count of received fax jobs printed.

• Report: Shows the count of reports printed.

• Send Usage: Shows the count of images sent via email, server,

etc.

• Fa

x Send Usage (PSTN): Shows the count of faxes sent.

• Print: Prints all the usage counter report of your machine.

User (administrator only)

1. Press Machine Setup > Counter from the display screen.

2. Select User using the left/right arrows and check the usage count.

Counter

You can check how many pages/jobs were printed, copied, scanned, and faxed-out. You can check the counter by device or users.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Information tab > Usage Counters (see "Usage Counters" on page 71).

Menu overview and advanced features_ 11

Searching for a user

You can search for the user for whom you want to see job count information.

1. Press the input field. A pop-up keyboard appears.

2. Enter the

r name. You do not need to enter the whole name.

use

3. Press OK.

4. The page is reloaded with the search results.

Checking the information in detail

1. Select the user for whom you want to see detailed information and press Detail.

2. Check

3. Press Back (Cance

the information.

can edit the information by pressing the Edit button.

You You can reset the information by pressing the Rese

l) to return to the previous screen.

t bu

tton.

Machine Details

You can check the detailed machine information. Check the status of installed hardware and software versions to help you maintain the machine. You can download the latest software from the Samsung website (http://www.samsung.com/printer).

1. Press Machine Setup > Machine Details from the display screen.

2. Press the option you want.

• Hardware Options Configuration: Shows the status of installed

hardware including optional parts .

• Software Versions: Shows the software ver

of the systems

sions

installed.

• Manual Versions: Shows the versions of the User’s Guide and

Administrator’s Guide installed.

3. Pr

ck for return to the previous screen.

ess Ba

General Settings

Before using the machine, set up the general settings, as follows: Press Machine Setup > General Settings from the display screen.

Feature Description

Standard Paper Size

Allows you to set the default paper size to use in the trays (see "Standard Paper Size" on page 13).

Measurements Allows you to choose the measuring unit (mm or inch)

and set the numeric separation (comma or period) for thousands separator (see "Measurements (Setting the measuring unit)" on page 13).

Color

Allows you to adjust the color so the printouts are more sharper and clearer (see "Color (administrator only; CLX-9252 9352 Series only)" on page 13).

Density

Allows you to adjust the density so the printouts are more sharper and clearer (see "Density (administrator only; SCX-8230 8240 Series only)" on page 15).

Sound Allows you to set the volume for button sound, notice

alarm, and sounds occurring during fax job. You can test the volume right after you set the level (see "Sound" on page 15).

Date and Time

Allows you to set the date and time. The date and time you set in this option will be used for sending/printing delayed fax/print jobs or will be printed on reports (see "Date and Time (administrator only)" on page 15).

Altitude Adjustment

Allows you to choose the altitude your machine is placed in. Print quality is affected by atmospheric pressure. The atmospheric pressure is determined by the height of the machine above sea level. The higher the altitude, the higher the adjustment, the highest being High 3 (see "Altitude Adjustment" on page 16).

Power Saver Allows you to reduce energy consumption. If you set

this option, the machine goes into power saving mode when not in use. There are two power saving modes (see "Power Saver" on page 17).

Contention Management

Allows you to select the priority of processing jobs

(see "Contention Management (administrator only)" on page 17).

Machine Test

Allows you to adjust print/scan area (see "Machine Test (administrator only)" on page 17).

Supplies Management

Allows you to set a supply-related notification alarm

to help you prepare supplies in advance (see "Supplies Management (administrator only)" on page 19).

Timers

Allows you to set the time for machine to return to the default setting or cancel the held job if there is no input for an extended time (see "Timers (administrator only)" on page 19).

Home Setting

Allows you to choose the menu order of the Home window (see "Home Setting (administrator only)" on page 19).

Home Window Background

Allows you to choose the background image to use

for the Home window (see "Home Window Background (administrator only)" on page 20).

Menu overview and advanced features_ 12

Feature Description

PDF Format

Allows you to select the PDF format. If you select PDF/A, you can create a PDF file that can be displayed exactly the same way regardless of where the file is opened (see "PDF Format (administrator only)" on page 20).

Power Button Operation

Allows you to select the modes for turning the power off. (see "Power Button Operation (administrator only; SCX-8230 8240 Series only)" on page 20).

Output Allows you to set options for printouts. (see "Output"

on page 20).

a.CLX-9252 9352 Series only b.SCX-8230 8240 Series only c. May only be available for the administrator depending on the

authentication settings selected (see "Authentication" on page 40).

Standard Paper Size

You can set the default paper size to use in the trays.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > System (see "System" on page 76).

1. Press Mach from the display screen.

2. Select the appropriate option.

• A4: Select to set A4 as the default paper size.

• Letter: Select to set Letter as the default paper size.

ine Setup > General Settings > Standard Paper Size

Depending on the option you select, the order of the paper type listed in the paper related option will be different. For example, if you select A4, metric unit paper will be on top of the list.

Measurements (Setting the measuring unit)

You can choose the measuring unit and numeric separation to use on the screen.

1. Press Ma

chine Setup > General Settings > Measurements from

the display screen.

2. Select the appropriate option.

• Unit: Select mm or inches.

• Numeric Measurement: Sel

ect comma or period to use for the

thousand separator.

3. Press OK to save the chan

ge or Back (Cancel) to return to the

previous screen.

Color (administrator only; CLX-9252 9352 Series only)

Allows you to adjust the color so the printouts are sharper and clearer.

Auto Color Registration

The machine virtually prints certain patterned image to calibrate the color printing position. This feature enhances the colored image sharper and clearer,

which means the machine prints the colored image on the paper more like the one in the monitor.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > Color (see "Color (CLX-9252 9352 Series only)" on page 78).

1. Press Ma Registration from the display screen.

2. Select the option you want and press Execute Now.

chine Setup > General Settings > Color > Auto Color

3. Press OK to

previous screen.

save the change or Back (Cancel) to return to the

• Auto Color Registration: Select to perform auto color

registration.

Menu overview and advanced features_ 13

• Full Auto Color Registration : .Select to perform full auto color

registration.

3. Press OK to save the change or Back (Cancel) to return to the previous screen.

Auto Color Tone Adjustment

Allows you to automatically adjust color tone for the best possible color print quality.

1. Press Machine Setup > General Settings > Color > Auto Color Tone Adjustment from the display screen.

2. Select the appropriate option and press Execute Now.

• Normal: Automatically adjusts the color tone. Takes more time

than Quick, but the result is better.

• Quick: Quickly adjusts the color tone. Takes less time than

Normal.

• Fu

3. The machine starts color tone adjustment.

anges the color table to adjust the color tone.

ll: Ch

Color Simulation

Allows you to choose the color. If you are not satisfied with the current printout color, you can choose the color simulation to suit your needs.

1. Press Machine Setup > General Settings > Color > Color Simulation from the display screen.

2. Select the appropriate option and press OK.

Density Adjustment

Allows you to adjust color density for print and copy job.

1. Press Ma Adjustment from the display screen.

2. Use the “+” and “-” button to adjust the density.

• Print Density: Adjust the print density.

• Copy Density: Adjust the copy density.

3. Pr previous screen.

chine Setup > General Settings > Color > Density

ess OK to save the chan

ge or Back (Cancel) to return to the

Manual Color Registration

Allows you to manually register color. The machine virtually prints certain patterned image to calibrate the color printing position. This feature enhances the colored image sharper and clearer, which means the machine prints the colored image on the paper more like the one in the monitor

1. Press Ma Registration from the display screen.

2. A p

registration Press OK to adjust the color registration.

3. Select the paper size for which you want to adjust color registration.

chine Setup > General Settings > Color > Manual Color

op-up window asking you if you want to adjust the color

manually appears.

• Default Simulation: Returns to the default color setting.

• Simulation A~D: Choose the color setting you want. Each

simula

tion has a different color setting.

• Custom: If you want other color setting than the above, contact

the service provi

3. Press B

ack (Cance

der and l) to return to the previous screen.

ask for custom setting.

Menu overview and advanced features_ 14

4. Press Print.

5. Press OK to save the change or Back (Cancel) to return to the

previous screen.

Density (administrator only; SCX-8230 8240 Series only)

Allows you to adjust the tone and density so the printouts are sharper and clearer.

Auto Tone Adjustment

Allows you to automatically adjust tone for the best possible print quality.

1. Press Mach Adjustment from the display screen.

2. Select the appropriate option and press Execute Now.

• Mono: Automatically adjusts the mono tone.

3. The machine starts tone

Density Adjustment

Allows you to adjust density for print and copy job.

1. Press Mach Adjustment from the display screen.

2. Use the “+” and “-” button to adjust the density.

ine Setup > General Settings > Density > Auto Tone

adjustment.

ine Setup > General Settings > Density > Density

Sound

You can set the volume for button sound, notice alarm, and the sounds occurring during a fax job. Using the Quiet/Loud buttons select the desired volume and press the Test button to test the volume.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > Sound/Volume (see "Sound/Volume" on page 77).

1. Press Ma display screen.

2. Select the appropriate option.

• Button & Notice Sound: You can set the sound volume for

• Fax Sound: You can set the sound occurring during a fax job.

3. If yo If you have selected Fax So

4. Select the If you want to mute the sound, press the Mute button. If yo

button.

chine Setup > General Settings > Sound from the

when pressing the button and notice alarm.

This option has other sub-options.

u have selected Button & Notice Sound, skip to

step 4.

und, select the sub option.

volume using the Quiet/Loud button.

u want to check the volume before applying it, press the Test

For speaker volume, you can check Sounds Only in Communication to turn the speaker on when transmitting a fax.

• Print Density: Adjust the print density.

• Copy Density: Adj

3. Press OK to

save the change or Back (Cancel) to return to the

ust the copy density.

previous screen.

5. Press OK to save the chan previous screen.

Date and Time (administrator only)

When you set the time and date, it will be used for sending/printing delayed fax/print jobs or will be printed on reports. However, if they are not correct, you need to change it to the correct time.

• You can also use this feature from the SyncThru™ Web

Menu overview and advanced features_ 15

Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings > Machine Settings > System (see "System" on page 76).

• If the machine’s power is cut off, you need to reset the correct

time and date once the power has been restored.

ges or Back (Cancel) to return to the

1. Press Machine Setup > General Settings > Date and Time from

4,000 m

(13,123 ft)

3,000 m

(9,842 ft)

2,000 m

(6,561 ft)

1,000 m

(3,280 ft)

the display screen.

2. Select the appropriate option.

• Date & Time: Select the date, time and time offset using the

up/down and left/right arrows.

Example for selecting the time offset: If your local time is 4 hours faster than UTC, press the right arrow until +4 shows.

• Date Format: Select the date format you want.

• Time Format: Sele

3. Press OK to

save the change or Back (Cancel) to return to the

ct the time format you want.

previous screen.

Altitude Adjustment

You can choose the altitude of the place where your machine is located. The print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. Therefore, it is important to set the right altitude.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > System (see "System" on page 76).

1 High 3 2 High 2 3 High 1 4 Normal

3. Press OK to save the changes or Back (Cancel) to return to the

previous screen.

1. Press Mach

ine Setup > General Settings > Altitude Adjustment

from the display screen.

2. Press the altitude your machine is in. Refer to the picture below.

Menu overview and advanced features_ 16

Power Saver

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > System (see "System" on page 76).

Using the low power save option

Low Power Save option allows your machine to save power. When you

are not using the machine for a while, some parts of the machine automatically enter Low Power Save option. Low Power Save option conserves less power than Power Save option.

1. Press Machine Setup > General Settings > Power Saver > Low Power Save from the display screen.

2. Select the appropriate time using the up/down arrows.

3. Press OK to save the change or Back (Cancel) to return to the

previous screen.

The Low Power Save option can be canceled by pressing any button on the control panel or by pressing the display screen.

Using the power save option

When you are not using the machine for a while, use this option to save power. The machine conserves more power in Power Save option than in Low Power Save mode.

1. Press Machin Save from the display screen.

2. Select the appropriate time using the up/down arrows.

e Setup > General Settings > Power Saver > Power

Contention Management (administrator only)

When copy and print jobs are sent to the machine at the same time, you can set the job processing order.

1. Press Ma

chine Setup > General Settings > Contention

Management from the display screen.

2. Select the appropriate option.

• Priority: Set the priority by numbering the job between 1-16

using the up/down arrows. Higher number has a priority.

• First In, First Out: The machine proceeds with the jobs in the

requested order.

3. Pr

ess OK to save the chan

ge or Back (Cancel) to return to the

previous screen.

Machine Test (administrator only)

Press Machine Setup > General Settings > Machine Test from the display screen.

Print Adjustment

Allows you to adjust the print area. When images are printed off the page or shifted, adjust the print area.

1. Press Machine Setup > General Settings > Machine Test > Adjustment > Print Adjustment from the display screen.

3. Press OK to save the change or Back (Cancel) to return to the

previous screen.

The Power Save option can be canceled by pressing any button on the control panel or by pressing the display screen.

Menu overview and advanced features_ 17

2. Press Paper Supply and select the tray to supply the paper from.

3. Press Paper Size and select the paper size to use.

4. Press Print. The adjustment pattern (chart) is printed.

5. Press Next and follow the instruction on the screen.

The Next button is enabled after you press Print.

Scan Area Adjustment

Automatically adjusts scan area. When the machine does not detect the scan area properly, adjust the scan area.

1. Press Machine Setup > General Settings > Machine Test > Adjustment > Scan Area Adjustment from the display screen.

2. Load the A4 (or LRT) DADF test chart supplied with DADF faced

down into the scanner glass.

3. Check the setting and press OK. The settings are set to adjust the paper size you selected.

Finisher Adjustment

You can adjust the booklet folding position and punch hole position.

1. Press Ma Adjustment > Finisher Adjustment from the display screen.

2. Select the appropriate option.

chine Setup > General Settings > Machine Test >

4. The machine automatically adjusts the scan area.

When it is done, a pop-up message appears with result. Check the result and pr

5. Press B

ess Close.

ack to retu

rn to the previous screen.

DADF Adjustment

Automatically adjusts DADF scan area.

1. Press Machine Setup > General Settings > Machine Test > Adjustment > DADF Adjustment from the display screen.

2. Load the A4 (or LRT) DADF test chart supplied with DADF faced

down into the DADF.

3. Check the setting and press OK. The settings are set to adjust the paper size you selected.

• Booklet Folding Position: You can set the position for folding

the paper for booklet printing.

This option is available only if you have installed the 3,250-Sheet Booklet Finisher. Refer to the Supplies & Accessories guide.

• Punch Hole Position: You

can set the punch hole position.

This option is available only if you have installed the Hole Punch Kit. Refer to the Supplies & Accessories guide.

The positive number moves the position near to the lead-edge and the negative number moves the position near to the trail-edge.

3. Select the If you want to edit the values, select the

item you want to adjust and press OK.

item and press Edit.

4. The machine automatically adjusts the DADF scan area. When it is done, a pop-up messa

5. Press Back to retu

rn to the previous screen.

ge appears with result.

Menu overview and advanced features_ 18

4. The machine automatically adjusts the position.

5. Press Back to return to the previous screen.

Supplies Management (administrator only)

Allows you to set options for supplies reorder notification. If you set this option, the machine will display a warning message when the supplies

are running out. Prepare the supplies in advance.

1. Press Ma Management from the display screen.

2. Select the option you want.

chine Setup > General Settings > Supplies

there is no input for the given time. The maximum time you can

set is 10 minutes.

• Held Job Timeout: When an error occurs while printing and

there is no signal from the computer, the machine holds a job for a specific time period before deleting it.

3. Press On.

4. Select the duration time using the up/down arrows.

• Low Alert: Select whether to use this alarm or not.

• Low Alert Level: Sele

ct the remaining percentage for which you want to receive notification. For example, if you set this value to 10% for imaging unit, and the average imaging unit yield is 20,000 pages, when about 2,000 pages (10% of 20,000 pages) are left, a notification will be sent.

3. Press OK

save the change or Back (Cancel) to return to the

previous screen.

Timers (administrator only)

When there is no input for a certain period of time, the machine cancels the held job or exits the current menu and goes in to the default settings. You can set the amount of time the machine will wait before it cancels a held job or exits the current menu.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings > Machine Settings > System (see "System" on page 76).

1. Press Mach display screen.

2. Press the option you want to use.

ine Setup > General Settings > Timers from the

5. Press OK to save the change or Back (Cancel) to return to the

previous screen.

Home Setting (administrator only)

Allows you to set the home window and order of menus in the home window.

ess Ma

1. Pr display screen.

2. Select the option you want.

• Home Window: You can select the menus to appear on the

• Priority : You can select the order of the home window menus.

3. Pr previous screen.

chine Setup > General Settings > Home Setting from the

Home screen. Select the menu to be appeared on the Home screen and press Enable and OK.

Select the Bundle Name yo

u want to move up/down and press

the Up/Down buttons.

ess OK to save the change or Back (Cancel) to return to the

• System Timeout: The machine returns to the Copy menu if

Menu overview and advanced features_ 19

Home Window Background (administrator only)

Allows you to choose the background image to use for the Home window.

Customization (see "Home Window Customization" on page 78).

1. Press Mach

ine Setup > General Settings > Home Window

Background from the display screen.

2. From the list, select the file you want to use for home window

background and press OK.

If you want to see the background image before applying, select the image file and press the View button. You can also apply the background image from there.

3. Press OK to

save the change or Back (Cancel) to return to the

previous screen.

PDF Format (administrator only)

Allows you to select the PDF type when saving the data as a PDF file.

1. Press Machine Setup > General Settings > PDF Format from the display screen.

2. Select the option you want.

3. Pr

ess OK to save the change or Back (Cancel) to return to the

previous screen.

Power Button Operation (administrator only; SCX-8230 8240 Series only)

Allows you to select the modes for turning the power off. When you turn the machine’s power off using the Power button, there are three modes you can choose to put the machine into: Sleep, Hibernate, or Shut down. The mode you choose here will be applied to the machine when the user presses the Power button to turn the power off.

General > Power Button Operation (see "System" on page 76).

1. Press Ma Operation from the display screen.

2. Select the option you want.

• Hibernate: The electricity is completely cut-off. However, it will

• Sleep: The system revival time is shorter, but the

• Shut down: The electricity and the system is completely shut

3. Pr previous screen.

chine Setup > General Settings > Power Button

take more time to revive the system than the Sleep mode.

amount of

electricity is less.

saved

down. It will take a few minutes to revive the system.

ess OK to save the chan

ge or Back (Cancel) to return to the

• Standard: Saves the data as a regular PDF.

• PDF/A: Saves the data as a PDF that has the necessary

info

rmation to render itself in any environment.

A PDF/A file must be self-contained: it cannot rely on another application to render fonts, open hyperlinks, or execute scripts, audio files, or video files.

Menu overview and advanced features_ 20

Output

Allows you to set options for printouts.

This option only appears if you have installed a finisher.

Out of Staple

Allows you to select what to do when a job that requires stapling is submitted, but the stapler cartridge is not installed or empty.

1. Press Machine Setup > General Settings > Output > Out Of Staple from the display screen.

2. Select the option you want.

• Complete Without Staple: Continues to print the job.

• Hold Job: Holds the job until the stapler cartridge is installed or

replaced

3. Press OK to save the change or Back (Cancel) to return to the previous screen.

Other settings

Option Description

Supplies Life Shows the remaining percentage of each supply.

If you experience frequent paper jams or printing problems, check the Supplies Life screen. If necessary, replace the corresponding parts. This menu could help you forecast when to replace the toner cartridge or other replaceable supplies. Please refer to the Supplies & Accessories guide for each supply’s yield (see "Supplies Life" on page 21).

Report Shows the list of reports you can print. Select the

report you want to print and press Print (see "Report" on page 21).

Application Setting

Tray Settings Allows you to check the current tray settings and

Eco Settings

Initial Settings

Customer Support

Application Management

Allows you to set the default settings for some features (see "Application Setting" on page 22).

change the settings if necessary (see "Tray settings" on page 30).

Allows you to set the Eco mode as a default and change settings for Eco mode. Using Eco mode can save printing resources (see "Eco Settings (administrator only)" on page 31).

Allows you to set the basic settings needed to be set before using the machine (see "Initial settings (administrator only)" on page 32).

Allows you to set the contact information where users can ask for help (see "Customer support" on page 34).

Allows you to manage application and licenses (see

"Application Management (administrator only)" on page 34).

Option Description

Print Settings Allows you to set the default print settings (see "Print

Settings" on page 36).

Network Settings

Allows you to set the network related settings (see "Network Settings (administrator only)" on page 36).

Language Allows you to select the language that appears on the

display screen ("Language" on page 37).

Security

Allows you to set up the security related settings (see "Security (administrator only)" on page 37).

a.May only be available for the administrator depending on the

authentication settings selected (see "Authentication" on page 40).

Supplies Life

This feature allows you to check the remaining percentage of each supply.

1. Pr

ess Machine Setup > Supplies Life from the display screen.

2. Check the remaining value.

3. Press Back to return to the previous screen.

Report

This feature allows you to print all the reports provided by your machine. You can use these reports to help you maintain your machine.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Information > Print information (see "Print Information" on page 72).

Menu overview and advanced features_ 21

1. Press Machine Setup > Report from the display screen.

2. Select the report you want to print and press Print.

• System Report

- Configuration Report: Prin

t to see the machine configuration information. Product information, version information, product setting, and paper setting are included.

- Usage Counter Report: Print

to check the count of the jobs performed. Print usage, scan usage, and fax usage information are included.

- Demo Page: Print demo pag

e to check if the machine is

working properly.

- Er

ror Information Report: Prin

t to check what errors have

occurred in the machine. Error types and counts are included.

- Ne

twork Configuration Report: Print to see

the network configuration information. Network configuration information such as TCP/IP, Raw TCP/IP, and LPD information are printed.

• F

ax Reports

- Settings: You can set the machine to print a report whether

a fax transmission or reception was successfully completed or not. If you select On-Error, the machine prints a report only when a transmission is not successful.

- If y

ou select On for Mu

lti Fax Transmission Result and

Fax Transmission Result the machine print the

transmission report after each transmission.

- If you select On for Fa

x Transmission History and Fax

Reception History the machine print the history report

after 50 transmissions.

- Fax Reception History Report: Print to

check the list of

faxes received.

- F

ax Transmission History Report: Print to

check the list of

faxes sent.

- Sch

eduled Fax Job Report: Pr

int to check the list of

scheduled fax jobs.

• Scan Report:

- Em

transmission

ail Transmission History Report: Print to check the

state of the Scan to Email job.

- Server Transmission History Report: Print to check the

transmission state of the Scan to Server job.

• Fo

nt Reports:

- PCL

- PS3

• Accounting Reports: Yo

Font List: Print to see the PCL font list.

Font List: Prin

t to see the PS3 font list

u need to log-in as an administrator to

use print this report (see "Log-in" on page 11).

- Ac

counting Report: Prin

t to check the usage amount of an

individual/group. You need to enable accounting mode to see this option (see "Accounting" on page 39).

- Supplies Information Report: Print to check the

consumable. Consumables such as toner, imaging unit, transfer belt, and their yield information are included.

3. Pr

ess Back to return to the previous screen.

Application Setting

Copy Settings

You can set the default copy options. Set the most frequently used copy settings.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings > Machine Settings > Copy (see "Copy" on page 79).

1. Press Mach the display screen.

2. Select the appropriate option. For more information about the options, refer to the User’s Guide on the User’s Guide CD.

Option Description

Paper Supply You can select the default tray to use when copying.

Reduce/Enlarge You can reduce or enlarge the original to fit the paper

Duplex You can select the duplex and binding options.

Original Type You can select the type of original you are copying.

Darkness You can select the darkness of the copy.

Sharpness You can select the sharpness of the copy.

ine Setup > Application Setting > Copy Settings from

to which you are copying. For example, if the original is A4 and you want it to be copied on B5 sized paper, press (86%)A4 -> B5. You can also use the up/down arrows to select the reduce/enlarge percentage.

• Original Binding:

Select the binding of the

original.

• O

utput Binding:

Select how to bind the output.

This will give you a better copy result.

Menu overview and advanced features_ 22

Option Description

Output You can select the options for how you want the

outputs to be arranged.

• Sort:

Select how to sort the output.

- Co

llated: The outputs are in sets to match

the sequence of originals.

- Uncollated: The outputs are sorted into

stacks of individual pages.

• Offset: Select On,

if you do not want the printout-sets to be in one stack. The machine places printout-sets slightly offset from one another.

• O

utput Tray: Select the tray to be used as a

output tray.

• St

aple: Select the staple options for the output.

You can choose the orientation of the staple.

- Off: Select not to staple the output.

- 1 Sta

ple: Select to staple the output with one

staple.

- 2 Sta

ple: Select to staple the output with two

staples.

• Pu

nch: Select the punch options for the output.

You can choose the orientation of the punch hole.

- Off: Select not to hole-punch on the output.

- 2 Holes

: Select to hole-punch 2 holes on the

output.

- 3 Holes

: Select to hole-punch 3 holes on the

output.

- 4 Holes

: Select to hole-punch 4 holes on the

output.

Edge Erase You can select the option to erase edges when

copying.

• Off: Select not to erase the edge.

• Bord

er Erase: Select to erase an equal amount

of edges from all copies.

• Ho

le Punch Erase: Select to erase hole-punch

marks from the left edge of copies.

Adjust Background

You can select options to reduce dark backgrounds or paper patterns, as in newspaper originals.

• Off: Select not to adjust the background.

• Auto: Select to automatica

lly optimize the

background.

• Enhance: Select to enhance the background.

The higher the number is, the more vivid the background is.

• Er

ase: Select to enhance the background. The higher the number is, the lighter the background is.

Original Size You can select the default original’s size.

Option Description

Color Mode

You can select the default color mode to use for copy jobs.

• Auto: Select this setting to automatically

whether the scanned document is in color or black and white, and then select an appropriate color setting.

• Fu

ll Color: Select this setting to print the same

as the original image color.

• B/W: Select this setting to print the copy in black

and white, regardless whether the scanned document is in color or in black and white.

detect

Menu overview and advanced features_ 23

Option Description

Color Adjustments

You can select options to adjust color.

• Color Balance Adjustment:

color balance as you prefer. This adjustment changes the overall mixture of the colors in an image. You can use this effect to create your own personal color preference, or to match company branding. For example, if you want your printouts to have more cyan, move the color balance closer to cyan. The set value will be reflected in the printouts.

• Color Shift

Adjustment: Select to gradually change the selected color in the original image to the next color on the left or right. This options can emphasize an area on an image, or it can express your color preference.

• S

aturation Adjustment: Select to adjust the level of saturation of the colors in the image. You can use this adjustment to make images more vibrant. The more gray there is in a color, the less saturated it is. The less gray in a color, the more saturated it is. So, a fully saturated color is the purest version of that color. Select a color, and adjust the level of saturation using the left/right arrows.

• UCR: Select to adjust the color

magenta, yellow, or black in dark area. For example, some black colors include cyan, magenta, yellow, so the level of black or CMY can be adjusted for such texts and images in black. This effect can enhance the readability and reduce toner usage.

• Fi

ne Density: Select to increase or decreases the image density on relatively bright or dark areas of an image. By regulating the amount of CMYK toner, you can use this option to emphasize area of an image, or you can improve the image quality. You can also enhance text readability by using this option.

Select to adjust the

of cyan,

Stamp You can apply the stamp feature, prints the time and

date, IP address, page number, or user ID, to the copy output.

• Page Number: Select to print page numbers on

the cop

y output.

• Tim

e & Date: Select to print time and date on the

copy output.

• User ID: Select to print user ID on the copy

tput.

• IP Address: Select to print IP address on the

copy output.

• Off: Select not to apply the stamp. Users

can turn this feature on manually from the Copy menu.

• On

: Select to apply the stamp. You can also choose the pages to which to apply this feature and the position. Users can turn this feature off manually from the Copy menu.

• On-F

orce: Select to turn the stamp feature on. You can also choose the pages to which to apply this feature and the position. If On-Force is selected, users can not turn this feature off in the Copy menu.

• The Stamp feature cannot be applied with

Booklet and Poster features.

Menu overview and advanced features_ 24

Option Description

Overlay You can store scanned forms on the HDD as an

overlay to apply to copy output. You can also add/edit/delete the overlay or see the overlay in detail.

• Off:

Select not to apply overlay forms. Users can turn this feature on manually from the Copy menu.

• On: Se

lect to apply overlay forms. You can select the overlay to apply from the list. Users can turn this feature off manually from the Copy menu.

• O

n-Force: Sel

ect to apply overlay. If On-Force is selected, user cannot turn this feature off in the Copy menu.

To add a new overlay form,

1. Select On or On-Force and press the

New button. A pop-up window will appear.

2. Enter the Fi

le Name and set other

settings.

3. Place the form to be scanned on the

scanner glass and press the Start button on the control panel.

4. When the form is successfully stored,

the stored form name will be added to the form list.

To edit/delete or see the overlay in detail,

1. Select th

form to edit/delete or see

from the list.

2. Press Edit, Delete, or Detail.

• Overlap: You can select the overlap option for

applying the overla

- Front: The overlay will be printed in front of

the text. Some text might not be shown under the overlay.

- Back

: The overlay will be printed behind the

text.

- Tr

ansparent: The overl

ay will be applied

transparently.

The overlay feature cannot be applied with Booklet and Poster features.

a.CLX-9252 9352 Series only

3. Press OK to save the changes or Back (Cancel) to return to the previous screen.

Fax Settings

You can set the default fax options. Set the most frequently used fax settings.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > Fax (see "Fax" on page 79).

1. Pr

chine Setup > Application Setting > Fax Settings from

ess Ma

the display screen.

2. Select the appropriate option. For more information about the

options, refer to the User’s Guide on the User’s Guide CD.

• If the optional fax is not installed, the fax icon will not

appear on the display screen.

• The fax options are different from country to country

depending on the International Communications Regulatory. If some of the fax options explained in the instructions have been grayed-out, it means that the grayed-out option is not supported in your communication environment.

Option Description

Machine ID & Fax No

You can set the machine ID and fax number which will be printed at the top of each page. If you have installed the fax multi-line kit, you need to select a line first.

Default Value You can set the default settings for fax.

• Resolution:

• Original Type: Se

Select to set the resolution.

lect the type of the original you are scanning. This will enhance the fax quality based on the type of the original document being scanned.

• Da

rkness: Select to

set the level of lightness or

darkness of the fax.

• Color Mode: Select to set the color mode

want to use for sending the fax.

• Ad

just Background:

Select to reduce a dark background or paper patterns, as in newspaper originals.

Error Correction Mode

You can set the machine to correct the error. It helps with poor line quality and ensures any faxes you send are properly transmitted to any other error correction mode-equipped fax machines. Sending a fax using error correction mode may take more time. If you have installed the fax multiline kit, you need to select a line first.

you

Menu overview and advanced features_ 25

Option Description

Fax Initial Settings

You can set Receive Mode and Dial Type options. If you have installed the fax multi-line kit, you need to select a line first.

• Receive Mode:

Select to change the fax

receiving mode.

- T

elephone: Receives a fax by pressing On

Hook Dial and then Start.

- Fa

x: Answers an incoming fax call and

immediately goes into the fax reception mode.

- Answering Machine/Fax: Is for when an

answering machine is attached to your machine. Your machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the machine automatically switches to Fax mode to receive the fax.

• Dia

l Type: You can select the dial type. Some

countries may not support this option. Contact your local telephone company for Dial Type setting information.

Receive Start Code

You can set this option to receive a fax using the external phone. If the external phone is connected to the machine, when the phone rings and it is fax, the user can just press the **receive start code** to receive the fax without going to the machine.

Ring to Answer You can set the number of times the machine rings

before answering an incoming call.If you have installed the fax multi-line kit, you need to select a

line first.

Redial You can set the machine to re-dial the fax number if

the recipient’s fax machine is busy or not answering. You can set the number of re-dial attempts and the

interval between attempts. If you have installed the fax multi-line kit, you need to select a line first

• Redial Term: Select the terms for re-dialing

using the up/down arrows.

• Redi

al Times: Select the re-dial time using the up/down arrows. Selecting 0 for Redial Times means that the machine will not re-dial.

Junk Fax Setup You can set the machine to not accept faxes sent

from remote stations if their numbers are stored in the memory as spam or junk fax numbers. You can

enter up to 10 junk fax numbers. Press On > Junk

Fax Number List > Add to add junk numbers.

Received Fax

You can set options for printing received faxes.

Printing

Prefix Dial You can set the number to be dialed before a number

is dialed. Users may set this to access a PABX (e.g.,

9) or area code (e.g., 02). Once this number is set, it will automatically appear on the screen when entering a phone/fax number.

Send Batch You can add new pages to the delayed fax and send

it at once if the receiving destination is the same.

Option Description

Secure Receive

You can set the machine to keep the received faxes in memory so that unauthorized people cannot access them when you are absent. This option restricts printing of received faxes when the machine is unattended. If you have installed the fax multi-line kit, you need to select a line first.

• Off: Select to not use secure receive.

• On

: Select to use secure receive.

• Print:

Select to print faxes in the memory. You need to log-in as an administrator to to print out received faxes in memory.

Mailbox Setup

You can set the options for managing the mailbox.

• Document Policy: You can set when to delete

the

documents stored in the Mailbox.

- D

elete On Poll: The fax data will be deleted

after it has been transmitted.

- D

elete On Print: The fax data will be deleted

after it has been printed.

• Mailbox Configuration: You can create, edit, or

delete a Mailbox.

Caller ID

You parse the sender’s caller ID. If you set this function to On, you can store each caller’s fax in the box classified by the caller ID.

Toll Save

You can set the machine to send a fax in the toll save time for saving money. If you have installed the fax

multi-line kit, you need to select a line first.

Fax Forward Settings

You can set the machine to forward a sent or received fax to other destinations via fax or email. If you have installed the fax multi-line kit, you need to select a line first.

Display fax number

You can set the machine to display the fax number you set in Machine ID & Fax No on the Fax screen.

Original Size You can set the default original’s size to use.

a.May only be available for the administrator depending on the

authentication settings selected (see "Authentication" on page 40).

3. Press OK to save the changes or Back (Cancel) to return to the previous screen.

Scan to Email Settings

You can set the options for scanning to email. The options you set here will be applied when sending the scanned data to e-mail.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > Scan (see "Scan" on page 81).

Menu overview and advanced features_ 26

1. Press Machine Setup > Application Setting > Scan to Email Settings from the display screen.

2. Set the appropriate options and press OK to save the settings.

Option Description

Resolution You can select the scanning resolution value.

Darkness You can select the degree of darkness of scan

outputs.

Original Type You can select the type of the original you are

scanning. This will enhance the scan quality based on the type of the original document being scanned.

Color Mode You can select the color options of the scan outputs.

Adjust Background

You can enhance or erase the background of the original to get a clear scan result.

• Off:

• Auto:

• Enhance:

Select not to adjust the background.

Select to automatically optimize the

backgrou

nd.

Select to enhance the background.

The

higher the number is, the more vivid the

background is.

• Erase:

Select to enhance the background. The higher the number is, the lighter the background is.

Scan to Edge You can set the machine to scan full size of a page

as it is. Usually, the machine scans a page except the edges (margin), especially when you do the scan job with certain sized paper in the tray. But if you scan and sent it right away via the network, as a file, the machine does not need to exclude the edges from the originals.

Quality You can select the quality of the scan outputs.

• Best:

Produces a high quality image, and the file

size will be large.

• Normal:

Both the image quality and file size will

be between Best and Draft.

• Draft:

Produces a low quality image, and the file

ill be small.

ze w

Option Description

File Format You can select the file format of the scan outputs.

• JPEG:

• PDF:

• TI

File

• XPS:

Scans originals in JPEG format.

Scans originals in PDF format.

Scans originals in TIFF (Tagged Image

FF:

Format).

Scans originals

iginals in TIFF (Tagged Image File Format).

in XPS format. Scans

If you want several originals to be scanned as one file, press On in the Multipage option. This is not available for JPEG format.

Sharpness You can select the sharpness of the scan outputs.

Contrast You can select the contrast of the scan outputs.

Book Scan

You can set options for scanning a book or a catalog. Select pages to scan.

General You can set the general email information which will

appear as a default when sending emails.

• Scan to Email:

Select whether to enable the

scan to email feature or not.

• Auto send to self:

to send-to-self feature, which is sending a copy

Select whether to enable

of email to oneself.

• From Addre

appea

r in the From Address field.

• Subject:

the Su

bject fi

• Message:

Enter the default address to

ss:

Enter the default subject to appear in

eld.

Enter the message to appear in the

from Message field.

• Allow Edit From Fields:

ers to change the From field when sending an

Select whether to allow

email. If you select Email address of Login User, you can use the email address of the logged in user for the From field.

• Print Confirmati

the pri

nt confirmation sheet.

on Sheets:

• Use default message:

Select when to print

Select whether to the

use default message or not. If you set this option On, the From Address, Subject, and Message

you entered will be automatically applied when sending an email.

Outgoing Email Server (SMTP)

You can see the status of the outgoing email server (SMTP) configuration.

Original Size You can set the default original’s size to use.

3. Press OK to save the changes or Back (Cancel) to return to the

previous screen.

Scan to Server Settings

You can set the options for scanning to server. The options you set here will be applied when sending the scanned data to server.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > Scan (see "Scan" on page 81).

Menu overview and advanced features_ 27

1. Press Machine Setup > Application Setting > Scan to Server Settings from the display screen.

2. Set the appropriate options.

Option Description

Resolution You can select the scanning resolution value.

Darkness You can select the degree of darkness of scan

outputs.

Original Type You can select the type of the original you are

scanning. This will enhance the fax quality based on the type of the original document being scanned.

Color Mode You can select the color options of scan outputs.

Adjust Background

You can enhance or erase the background of the original to get a clear scan result.

• Off:

• Auto:

• Enhance:

Select not to adjust the background.

Select to automatically optimize the

background

Select to enhance the background.

er the number is, the more vivid the

e high

background is.

• Erase:

Select to enhance the background. The higher the number is, the lighter the background is.

Scan to Edge You can set the machine to scan full size of a page as

it is. Usually, the machine scans a page except the edges (margin), especially when you do the scan job with certain sized paper in the tray. But if you scan and sent it right away via the network, as a file, the machine does not need to exclude the edges from the originals.

Quality You can select the quality of the scan result to be.

• Best:

Produces a high quality image, and the file

size will be large.

• Normal:

be be

• Draft:

Both the image quality and file size will

en Best and Draft.

twe

Produces a low quality image, and the file

size will be small.

Option Description

File Format You can select the file format of the scan outputs.

• JPEG:

• PD

• TIFF:

Scans originals in JPEG format.

Scans originals in PDF format.

Scans originals in TIFF (Tagged Image File

Format).

• XPS:

Scans originals in XPS format. Scans

origi

nals in T

IFF (Tagged Image File Format).

If you want several originals to be scanned as one file, press On in the Multipage option. This is not available for JPEG format.

File Policy You can choose the policy for generating file name

before you proceed with the scan job through server or USB memory device. If the server or the USB memory device already has the same name you enter, you can change the name, cancel the job, or overwrite it.

• ChangeName:

The sent file is saved as a different file name that is automatically programmed.

• Can

with sa

• Overwrite:

Does not send the scanned file if file

cel:

me name is already there on the server.

Overwrites the existing the file.

Sharpness You can select the sharpness of the scan outputs.

Contrast You can select the contrast of the scan outputs.

Book Scan You can set options for scanning a book or a catalog.

Select pages to scan.

Server Setting You can set the servers used for sending scanned

data.

• SMB:

• WebDAV:

• FTP:

You can set SMB server settings.

You can set WebDAV server settings.

You can set FTP server settings.

• Off/On:

Select whether to enable or disable

the server.

• Server Connection Timeout:

You can set the time that system will wait before the server connection fails due to time-out.

Server Transmission Result

You can set the machine to print transmission result report. If you select On-Error, the machine prints a report only when a transmission is not successful.

Original Size You can set the default original’s size to use.

3. Press OK to save the changes or Back (Cancel) to return to the

previous screen.

Address Book

This feature allows you to store frequently used phone numbers, fax numbers, and e-mail addresses on the machine’s hard drive. When sending a fax, you can use the address book created here. It will save time entering fax numbers and e-mail addresses.

Menu overview and advanced features_ 28

1. Press Machine Setup > Application Setting > Address Book from the display screen.

2. Select the appropriate option.

1. Pr

chine Setup >Application Setting > Box Setting from the

ess Ma

display screen.

2. Select the appropriate option and press OK to save the settings.

• : Use the left/right arrows to narrow your search. The

categories are: Index, Individual, Group, Favorite, Email, Fax, Speed Dial, and Server.

• Search: Enter the keyword (eg., the first letter of the name for

which you

are searching) in the blank field and press this button.

The machine starts to search for the address.

If you selected Index category, instead of a search field, you can see the alphabetical and numerical index buttons. Pressing a button displays address book entries beginning with the corresponding letters/numbers.

• Select All: Press this button to select all the addresses in the

list.

• Ne

w: Press

• Detail: Press th

this button to create a new address.

is button to see the address information in detail.

• Edit: Select the address you want to edit and press this button.

• Delete: Select the address you want to delete and press this

tton

3. Press Close to return to the previous screen.

Box Setting (administrator only)

This feature allows you to create a new box and edit or delete current boxes. The created boxes are used to store scanned data on the machine’s hard drive. You can find the stored data from the Document box menu on the display screen.

• New Box: You can create a new box.

• Edit Box: You

can edit a box.

• Delete Box: You can delete a box.

Option Description

Use the up/down arrows to search or set the box

Left/right arrows

number.

For New Box screen, you will see the box number for the box you are creating. Enter the new box name in the field.

Box Name Enter a box’s name or edit a box’s name.

Box Property Set the property of the box created or edited.

• Public:

• Secured:

Box can be accessed by everyone.

Box can be accessed only after

entering a password. Set the box password.

Auto Document Delete

Set the day(s) for stored data to last in the box. After the selected period, the stored data is automatically deleted.

Favorite Box You can create three favorite boxes to store

frequently used data or important data. If you do not want the box to be a favorite box, select None.

You can set up to three favorite boxes. If all 3 favorite boxes are selected, a warning message appears.

3. Press OK to save the chan

ges or Back (Cancel) to return to the

previous screen.

Scan to USB Settings

You can set the options for scanning to a USB drive. The options you set here will be applied when sending the scanned data to a USB drive.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > Scan (see "Scan" on page 81).

Menu overview and advanced features_ 29

1. Press Machine Setup > Application Setting > Scan to USB Settings from the display screen.

2. Set the appropriate options and press OK to save the settings.

Option Description

Resolution You can select the scanning resolution value.

Darkness You can select the degree of darkness of scan

outputs.

Original Type You can select the type of the original you are

scanning. This will enhance the fax quality based on the type of the original document being scanned.

Color Mode You can select the color options of scan outputs.

Adjust Background

You can enhance or erase the background of the original to get a clear scan result.

• Off:

• Auto:

• Enhance:

Select not to adjust the background.

Select to automatically optimize the

backgrou

nd.

Select to enhance the background.

The

higher the number is, the more vivid the

background is.

• Erase:

Select to enhance the background. The higher the number is, the lighter the background is.

Scan to Edge You can set the machine to scan full size of a page

as it is. Usually, the machine scans a page minus the edges (margin), especially when you do the scan job with smaller sized paper in the tray. But if you scan and send it right away via the network, as a file, the machine does not need to exclude the edges from the originals.

Quality You can select the quality of the scanned image.

• Best:

Produces a high quality image, and the file

size will be large.

• Normal:

Both the image quality and file size will

be between Best and Draft.

• Draft:

Produces a low quality image, and the file

ill be small.

ze w

Option Description

File Format You can select the file format of the scan outputs.

• JPEG:

• PDF:

• TI

File

• XPS:

Scans originals in JPEG format.

Scans originals in PDF format.

Scans originals in TIFF (Tagged Image

FF:

Format).

Scans originals

iginals in TIFF (Tagged Image File Format).

in XPS format. Scans

If you want several originals to be scanned as one file, press On in the Multipage option. This is not available for JPEG format.

File Policy You can choose the policy for generating file name

before you proceed with the scan job through server or USB memory device. If the server or the USB memory device already has the same name you enter, you can rename, cancel the job or overwrite it.

• ChangeName:

The sent file is saved as a different file name that is automatically programmed.

• Ca

• Overwrite:

Does not send the scanned file if file

ncel:

th same name is already there on the server.

Overwrites the existing the file.

Sharpness You can select the sharpness of the scan outputs.

Contrast You can select the contrast of the scan outputs.

Book Scan You can set options for scanning a book or a catalog.

Select pages to scan.

Original Size You can set the default original’s size to use.

3. Press OK to save the changes or Back (Cancel) to return to the

previous screen.

Tray settings

This feature allows you to check the current tray settings and change the settings if necessary. There are many options available for setting the tray and paper. Make the best use of the options to fit your needs for trays and paper.

You can also use this feature from the SyncThru™ Web Service. Open the Web browser from your networked computer and type the IP address of your machine. When SyncThru™ Web Service opens, click Settings tab > Machine Settings > Input Trays (see "Input Trays" on page 77).

Menu overview and advanced features_ 30

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