Samsung CLX-8540ND User Manual

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CLX-8540ND Series

Multi Functional Printer

User’s Guide

imagine the possibilities

Thank you for purchasing a Samsung product.

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This user’s guide is provided for information purposes only. All information included herein is subject to change without notice. Samsung Electronics is not responsible for any direct or indirect damages, arising from or related to use of this user’s guide.

• CLX-8540ND is model name of Samsung Electronics Co., Ltd.

• Samsung and Samsung logo are trademarks of Samsung Electronics Co., Ltd.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows Vista, Windows 7 and Windows 2008 Server R2 are either registered trademarks or trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe System, Inc.

• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.

• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

• This machine can be operated only in the country you have purchased. (Due to different voltage, frequency, telecommunication configuration and etc)

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CONTACT SAMSUNG WORLDWIDE

If you have any comments or questions regarding Samsung products, contact the Samsung customer care center.

Country Customer Care Center Web Site

ARGENTINE AUSTRALIA AUSTRIA

BELGIUM

BRAZIL

CANADA CHILE CHINA

COLOMBIA COSTA RICA

CZECH REPUBLIC

DENMARK ECUADOR

EL SALVADOR

ESTONIA KAZAKHSTAN

KYRGYZSTAN FINLAND FRANCE GERMANY

GUATEMALA

HONDURAS

HONG KONG HUNGARY INDIA

INDONESIA ITALIA

0800-333-3733 www.samsung.com/ar

1300 362 603 www.samsung.com/au

0810-SAMSUNG (7267864, €

0.07/min)

02 201 2418 www.samsung.com/be

0800-124-421 4004-0000

1-800-SAMSUNG (726-7864) www.samsung.com/ca

800-SAMSUNG (726-7864) www.samsung.com/cl

800-810-5858 400-810-5858 010-6475 1880

01-8000112112 www.samsung.com.co

0-800-507-7267 www.samsung.com/

800-SAMSUNG (800-726786) www.samsung.com/cz

Samsung Zrt., Sokolovská394/17, 180 00, Praha 8

8-SAMSUNG (7267864) www.samsung.com/dk

1-800-10-7267 www.samsung.com/

800-6225 www.samsung.com/

800-7267 www.samsung.com/ee

8-10-800-500-55-500 www.samsung.com/

00-800-500-55-500

30-6227 515 www.samsung.com/fi

01 4863 0000 www.samsung.com/fr

01805 - SAMSUNG (7267864 € 0,14/min)

1-800-299-0013 www.samsung.com/

800-7919267 www.samsung.com/

3698-4698 www.samsung.com/hk

06-80-SAMSUNG (726-7864) www.samsung.com/hu

3030 8282 1800 110011 1800 3000 8282

0800-112-8888 www.samsung.com/id

800-SAMSUNG(726-7864) www.samsung.com/it

eská organizační složka, Oasis Florenc,

www.samsung.com/at

(Dutch) www.samsung.com/ be_fr (French)

www.samsung.com/br

www.samsung.com/cn

latin

kz_ru

www.samsung.de

latin

www.samsung.com/in

Country Customer Care Center Web Site

JAMAICA

JAPAN LATVIA LITHUANIA LUXEMBURG MALAYSIA MEXICO

NETHERLANDS

NEW ZEALAND

NICARAGUA

NORWAY PANAMA

PHILIPPINES

POLAND

PORTUGAL PUERTO RICO

REP. DOMINICA

EIRE RUSSIA SINGAPORE SLOVAKIA SOUTH AFRICA SPAIN

SWEDEN SWITZERLAND

TADJIKISTAN TAIWAN THAILAND

TRINIDAD & TOBAGO

1-800-234-7267 www.samsung.com/

latin

0120-327-527 www.samsung.com/jp

8000-7267 www.samsung.com/lv

8-800-77777 www.samsung.com/lt

02 261 03 710 www.samsung.com/lu

1800-88-9999 www.samsung.com/my

01-800-SAMSUNG (726-

7864)

0900-SAMSUNG (0900-

7267864) (€ 0,10/min)

0800 SAMSUNG (0800 726

786)

00-1800-5077267 www.samsung.com/

3-SAMSUNG (7267864) www.samsung.com/no

800-7267 www.samsung.com/

1800-10-SAMSUNG (726-

7864) 1-800-3-SAMSUNG (726-

7864) 02-5805777

0 801 1SAMSUNG (172678) 022-607-93-33

80820-SAMSUNG (726-7864) www.samsung.com/pt

1-800-682-3180 www.samsung.com/

1-800-751-2676 www.samsung.com/

0818 717 100 www.samsung.com/ie

8-800-555-55-55 www.samsung.ru

1800-SAMSUNG (726-7864) www.samsung.com/sg

0800-SAMSUNG (726-7864) www.samsung.com/sk

0860 SAMSUNG (726-7864) www.samsung.com/za

902-1-SAMSUNG(902 172

678)

075-SAMSUNG (726 78 64) www.samsung.com/se

0848-SAMSUNG (7267864, CHF 0.08/min)

8-10-800-500-55-500

0800-329-999 www.samsung.com/tw

1800-29-3232 02-689-3232

1-800-SAMSUNG (726-7864) www.samsung.com/

www.samsung.com/mx

www.samsung.com/nl

www.samsung.com/nz

latin

www.samsung.com/ph

www.samsung.com/pl

latin

www.samsung.com/es

www.samsung.com/ch

www.samsung.com/th

latin

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Country Customer Care Center Web Site

TURKEY U.A.E

U.K U.S.A UKRAINE UZBEKISTAN

VENEZUELA

VIETNAM

444 77 11 www.samsung.com/tr

800-SAMSUNG (726-7864) 8000-4726

0845 SAMSUNG (726-7864) www.samsung.com/uk

1-800-SAMSUNG (7267864) www.samsung.com/us

8-800-502-0000 www.samsung.ua

8-10-800-500-55-500 www.samsung.com/

0-800-100-5303 www.samsung.com/

1 800 588 889 www.samsung.com/vn

www.samsung.com/ae

kz_ru

latin

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About this user’s guide .................................................................................................................................................i

Finding more information .............................................................................................................................................i

Safety and Regulatory Information ..............................................................................................................................ii

1. Introduction

Special features ...................................................................................................................................................... 1.1

Machine overview ................................................................................................................................................... 1.3

Control panel overview ............................................................................................................................................ 1.5

Introducing the touch screen and useful buttons .................................................................................................... 1.6

Understanding the Status LED ............................................................................................................................... 1.7

Menu map ............................................................................................................................................................... 1.8

Front view ........................................................................................................................................................... 1.3

Rear view ............................................................................................................................................................ 1.4

Touch screen ...................................................................................................................................................... 1.6

Machine Setup button ....................................................................................................................................... 1.6

Job Status button .............................................................................................................................................. 1.6

Power Saver button ........................................................................................................................................... 1.7

Interrupt button .................................................................................................................................................. 1.7

Status ................................................................................................................................................................. 1.7

Main screen ........................................................................................................................................................ 1.8

Machine Setup button ....................................................................................................................................... 1.8

Job Status button .............................................................................................................................................. 1.8

2. Software overview

Supplied software .................................................................................................................................................... 2.1

Printer driver features .............................................................................................................................................. 2.2

System requirements .............................................................................................................................................. 2.2

3. Getting Started

Setting up the hardware .......................................................................................................................................... 3.1

Setting a Color Standard ......................................................................................................................................... 3.2

Setting up the network ............................................................................................................................................ 3.2

Supported operating systems ............................................................................................................................. 3.2

Configuring network protocol via the machine .................................................................................................... 3.2

Installing the software ............................................................................................................................................. 3.3

Using the SetIP program ......................................................................................................................................... 3.4

Altitude adjustment .................................................................................................................................................. 3.5

Machine's basic settings ......................................................................................................................................... 3.5

Setting the authentication password ................................................................................................................... 3.5

Setting the date and time .................................................................................................................................... 3.5

Changing the display language .......................................................................................................................... 3.6

Setting job timeout .............................................................................................................................................. 3.6

Using power saving feature ................................................................................................................................ 3.6

Setting the default tray and paper ....................................................................................................................... 3.6

Changing the default settings ............................................................................................................................. 3.7

Changing the font setting .................................................................................................................................... 3.7

Understanding the keyboard ................................................................................................................................... 3.7

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4. Loading originals and print media

Loading originals ..................................................................................................................................................... 4.1

On the scanner glass .......................................................................................................................................... 4.1

In the DADF ........................................................................................................................................................ 4.1

Selecting print media ............................................................................................................................................... 4.2

Specification on print media ................................................................................................................................ 4.3

Media sizes supported in each mode ................................................................................................................. 4.4

Guidelines for selecting and storing print media ................................................................................................. 4.4

Changing the size of the paper in the paper tray .................................................................................................... 4.6

Loading paper ......................................................................................................................................................... 4.7

Loading paper in tray 1, optional tray or optional high capacity feeder .............................................................. 4.7

In the multi-purpose tray ..................................................................................................................................... 4.8

Setting the paper size and type ............................................................................................................................... 4.9

5. Copying

Understanding the Copy screen .............................................................................................................................. 5.1

Basic tab ............................................................................................................................................................ 5.1

Advanced tab ..................................................................................................................................................... 5.1

Image tab ........................................................................................................................................................... 5.2

Copying originals ..................................................................................................................................................... 5.2

Changing the settings for each copy ....................................................................................................................... 5.3

Changing the size of originals ............................................................................................................................. 5.3

Reducing or enlarging copies ............................................................................................................................. 5.3

Copying on both sides of originals (Duplex) ...................................................................................................... 5.3

Deciding the form of copy output (Collated / Staple) .......................................................................................... 5.4

Selecting the type of originals ............................................................................................................................. 5.5

Color Mode ......................................................................................................................................................... 5.5

Changing the darkness ....................................................................................................................................... 5.5

Using special copy features .................................................................................................................................... 5.5

Merging multiple jobs as a single copy ............................................................................................................... 5.5

ID card copying ................................................................................................................................................... 5.6

Copying ID with the manual ID copy option ........................................................................................................ 5.6

2-up or 4-up copying (N-up) ................................................................................................................................ 5.7

Poster copying .................................................................................................................................................... 5.7

Clone copying ..................................................................................................................................................... 5.8

Book copying ...................................................................................................................................................... 5.8

Booklet copying .................................................................................................................................................. 5.8

Cover copying ..................................................................................................................................................... 5.9

Transparency copying ........................................................................................................................................ 5.9

Watermark copying ............................................................................................................................................. 5.9

Overlay copying ................................................................................................................................................ 5.10

Auto crop copying .............................................................................................................

Multi-Bin ............................................................................................................................................................ 5.10

Erasing edges ................................................................................................................................................... 5.10

Erasing background images ............................................................................................................................. 5.11

Shifting margins ................................................................................................................................................ 5.11

Gray enhance copying ...................................................................................................................................... 5.11

Adjusting backside images ............................................................................................................................... 5.11

................................ 5.10

6. Faxing (Optional)

Preparing to fax ....................................................................................................................................................... 6.1

Sending a fax from a computer ............................................................................................................................... 6.1

Sending a fax from your Computer ..................................................................................................................... 6.1

Checking a sent fax list ....................................................................................................................................... 6.2

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Understanding the Fax screen ................................................................................................................................ 6.2

Basic tab ............................................................................................................................................................ 6.2

Advanced tab ..................................................................................................................................................... 6.2

Image tab ........................................................................................................................................................... 6.3

Sending a fax .......................................................................................................................................................... 6.3

Setting the fax header ......................................................................................................................................... 6.3

Sending a fax ...................................................................................................................................................... 6.3

Sending a fax manually (On Hook Dial) ............................................................................................................ 6.4

Automatic resending ........................................................................................................................................... 6.4

Redialing the last number ................................................................................................................................... 6.4

Delaying a fax transmission ................................................................................................................................ 6.5

Sending a priority fax .......................................................................................................................................... 6.5

Sending multiple faxes in a single transmission ................................................................................................. 6.5

Receiving a fax ........................................................................................................................................................ 6.6

Changing the receive modes .............................................................................................................................. 6.6

Receiving manually in Telephone mode ............................................................................................................. 6.6

Receiving automatically in Answering Machine/Fax mode ................................................................................. 6.6

Receiving faxes manually using an extension telephone ................................................................................... 6.6

Receiving in secure receiving mode ................................................................................................................... 6.6

Printing received faxes on both sides of the paper ............................................................................................. 6.7

Receiving faxes in memory ................................................................................................................................. 6.7

Adjusting the document settings ............................................................................................................................. 6.7

Duplex ................................................................................................................................................................ 6.7

Resolution ......................................................................................................................................................... 6.7

Original Type ..................................................................................................................................................... 6.8

Darkness ............................................................................................................................................................ 6.8

Erase Background ............................................................................................................................................ 6.8

Color Mode ........................................................................................................................................................ 6.8

Setting up a fax phonebook ....................................................................................................

Storing individual phone numbers (Speed No.) ................................................................................................. 6.8

Storing Group fax numbers (Group No.) ............................................................................................................ 6.9

Setting up a fax phonebook using SyncThru™ Web Service ........................................................................... 6.9

Using the polling option ........................................................................................................................................... 6.9

Storing the originals for polling ......................................................................................................................... 6.10

Printing (Deleting) the polling document ........................................................................................................... 6.10

Polling a remote fax .......................................................................................................................................... 6.11

Polling from a remote Mailbox ......................................................................................................................... 6.11

Using Mailbox ....................................................................................................................................................... 6.11

Creating Mailbox .............................................................................................................................................. 6.11

Storing originals in Mailbox .............................................................................................................................. 6.12

Faxing to a remote Mailbox ............................................................................................................................. 6.12

Printing a report after sending a fax ...................................................................................................................... 6.13

Sending a fax in toll save time .............................................................................................................................. 6.13

Adding documents to a reserved delay fax job ..................................................................................................... 6.13

Forwarding a received fax to other destination ..................................................................................................... 6.14

Forwarding a sent fax to other destination by a fax .......................................................................................... 6.14

Forwarding a received fax to other destination by a fax ................................................................................... 6.14

Forwarding a sent fax to other destination by an email .................................................................................... 6.14

Forwarding a received fax to other destination by an email ............................................................................. 6.14

Forwarding a sent fax to other destination by server ........................................................................................ 6.15

Forwarding a received fax to other destination by server ................................................................................. 6.15

Setting up the end fax tone ................................................................................................................................... 6.15

Setting up receiving faxes in color ........................................................................................................................ 6.15

................................ 6.8

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7. Scanning

Understanding the Scan screen ............................................................................................................................. 7.1

Basic screen ....................................................................................................................................................... 7.1

Options tab ........................................................................................................................................................ 7.2

Scanning originals and sending through email (Scan to Email) ............................................................................. 7.3

Sending a scanned image to several destinations as an email attachment ....................................................... 7.3

Setting up an email account ............................................................................................................................... 7.4

Storing email addresses ..................................................................................................................................... 7.4

Entering email addresses by the address book .................................................................................................. 7.5

Entering email addresses by the keyboard ......................................................................................................... 7.5

Using Samsung Scan Manager .............................................................................................................................. 7.6

Scanning originals and sending via SMB/ FTP (Scan to Server) ........................................................................... 7.7

Preparation for scanning to SMB/FTP ................................................................................................................ 7.7

Scanning and sending to SMB/FTP server ......................................................................................................... 7.7

Changing the scan feature settings ......................................................................................................................... 7.8

Duplex ................................................................................................................................................................ 7.8

Resolution ......................................................................................................................................................... 7.8

Original Size ...................................................................................................................................................... 7.8

Original Type ..................................................................................................................................................... 7.8

Color Mode ........................................................................................................................................................ 7.9

Darkness ............................................................................................................................................................ 7.9

Erase Background ............................................................................................................................................ 7.9

Scan to Edge ..................................................................................................................................................... 7.9

Quality ................................................................................................................................................................ 7.9

Scan Preset ....................................................................................................................................................... 7.9

File Format ...................................................................................................................................................... 7.10

PDF Encryption ................................................................................................................................................. 7.10

8. Basic printing

Printing a document ................................................................................................................................................ 8.1

Canceling a print job ............................................................................................................................................... 8.1

9. Using USB flash memory

About USB memory ................................................................................................................................................ 9.1

Understanding the USB screen ............................................................................................................................... 9.1

Plugging in an USB memory device ........................................................................................................................ 9.1

Scanning to an USB memory device ...................................................................................................................... 9.2

Scanning ............................................................................................................................................................. 9.2

Scan to USB ........................................................................................................................................................... 9.2

Basic tab ............................................................................................................................................................ 9.2

Advanced tab ..................................................................................................................................................... 9.2

Image tab ........................................................................................................................................................... 9.3

Output tab .......................................................................................................................................................... 9.3

Changing the scan feature settings ......................................................................................................................... 9.3

Duplex ................................................................................................................................................................ 9.3

Resolution ......................................................................................................................................................... 9.3

Original Size ...................................................................................................................................................... 9.4

Original Type ..................................................................................................................................................... 9.4

Color Mode ........................................................................................................................................................ 9.4

Darkness ............................................................................................................................................................ 9.4

Erase Background ............................................................................................................................................ 9.5

Scan to Edge ..................................................................................................................................................... 9.5

Quality ................................................................................................................................................................ 9.5

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Scan Preset ....................................................................................................................................................... 9.5

File Format ........................................................................................................................................................ 9.5

File Policy .......................................................................................................................................................... 9.6

Printing from a USB memory device ....................................................................................................................... 9.6

To print a document from a USB memory device: .............................................................................................. 9.6

10.Using Document Box

About Document Box ............................................................................................................................................ 10.1

Understanding the Document Box screen ........................................................................................................... 10.1

Document Box Screen ...................................................................................................................................... 10.1

Box Adding Screen ........................................................................................................................................... 10.2

Edit a Box Screen ............................................................................................................................................. 10.2

Document List Screen ...................................................................................................................................... 10.2

Storing documents to Document box .................................................................................................................... 10.3

Storing documents from document box ............................................................................................................ 10.3

Storing documents during copy, scan, fax function .......................................................................................... 10.3

11. Using Standard Workflow

About Standard Workflow ................................................................................................................................... 11.1

Understanding the Standard Workflow Screen ................................................................................................... 11.1

Workflow Screen ............................................................................................................................................... 11.1

Workform Creating Screen ............................................................................................................................... 11.2

Various Operations with Workform ....................................................................................................................... 11.3

Scan to multi-destination .................................................................................................................................. 11.3

Fax forwarding .................................................................................................................................................. 11.3

Auto redirection ................................................................................................................................................. 11.3

Delayed start feature ........................................................................................................................................ 11.3

Notification feature ............................................................................................................................................ 11.3

Approval feature ............................................................................................................................................... 11.3

12. Machine status and advanced setup

Machine Setup ..................................................................................................................................................... 12.1

Machine Status screen .................................................................................................................................... 12.1

Admin Setting screen ...................................................................................................................................... 12.1

Browsing the machine’s status .............................................................................................................................. 12.2

General settings .................................................................................................................................................... 12.2

Copy Setup .......................................................................................................................................................... 12.5

Fax Setup ............................................................................................................................................................. 12.5

Network Setup ....................................................................................................................................................... 12.7

Security ................................................................................................................................................................ 12.7

Access Control ............................................................................................................................................... 12.8

Log ........................................................................................................................................................ 12.11

Change Admin. Password ........................................................................................................................... 12.11

Information Hiding ............................................................................................................................... 12.11

Optional Service .................................................................................................................................................. 12.12

Adjusting the color contrast ................................................................................................................................. 12.12

Document Box Management ............................................................................................................................ 12.14

Standard Workflow Management ..................................................................................................................... 12.14

Printing a report ................................................................................................................................................... 12.15

13. Maintenance

Printing a machine report ...................................................................................................................................... 13.1

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Monitoring the supplies life .................................................................................................................................... 13.1

Finding the serial number ...................................................................................................................................... 13.1

Sending the imaging unit reorder notification ........................................................................................................ 13.1

Sending the toner reorder notification ................................................................................................................... 13.2

Checking Document Box ..................................................................................................................................... 13.2

Cleaning your machine ......................................................................................................................................... 13.2

Cleaning the outside ......................................................................................................................................... 13.2

Cleaning the inside ........................................................................................................................................... 13.2

Cleaning the scan unit ...................................................................................................................................... 13.2

Maintaining the toner cartridge .............................................................................................................................. 13.3

Toner cartridge storage .................................................................................................................................... 13.3

Handling instructions ........................................................................................................................................ 13.3

Use of non-Samsung and refilled toner cartridge ............................................................................................. 13.3

Expected cartridge life ...................................................................................................................................... 13.3

Redistributing toner ............................................................................................................................................... 13.3

Replacing the toner cartridge ................................................................................................................................ 13.4

Replacing the imaging unit .................................................................................................................................... 13.6

Replacing the waste toner container ..................................................................................................................... 13.8

Maintenance Parts ................................................................................................................................................ 13.9

Managing your machine from the website ............................................................................................................ 13.9

To access SyncThru™ Web Service: ............................................................................................................. 13.9

14. Troubleshooting

Tips for avoiding paper jams ................................................................................................................................. 14.1

Clearing document jams ....................................................................................................................................... 14.1

Misfeed of exiting paper .................................................................................................................................... 14.2

Roller misfeed ................................................................................................................................................... 14.2

Clearing paper jams .............................................................................................................................................. 14.3

In the tray 1 ....................................................................................................................................................... 14.3

In the optional tray ............................................................................................................................................ 14.5

In the optional high capacity feeder .................................................................................................................. 14.6

In the multi-purpose tray ................................................................................................................................... 14.7

In the paper inside the machine ........................................................................................................................ 14.7

In the fuser area ................................................................................................................................................ 14.8

In the duplex unit area ...................................................................................................................................... 14.8

In the stacker (finisher) ..................................................................................................................................... 14.9

Understanding display messages ....................................................................................................................... 14.10

Solving other problems ....................................................................................................................................... 14.14

Touch screen problem .................................................................................................................................... 14.14

Paper feeding problems .................................................................................................................................. 14.14

Printing problems ............................................................................................................................................ 14.14

Printing quality problems ................................................................................................................................ 14.16

Copying problems ........................................................................................................................................... 14.19

Scanning problems ......................................................................................................................................... 14.19

Fax problems (optional) .................................................................................................................................. 14.20

Common Windows problems .......................................................................................................................... 14.21

Common PostScript problems ........................................................................................................................ 14.21

Common Linux problems ................................................................................................................................ 14.22

Common Macintosh problems ........................................................................................................................ 14.24

15. Ordering supplies and accessories

Supplies ................................................................................................................................................................ 15.1

Accessories ........................................................................................................................................................... 15.1

Page 11

How to purchase ................................................................................................................................................... 15.2

16. Installing accessories

Precautions to take when installing accessories ................................................................................................... 16.1

Installing a memory module .................................................................................................................................. 16.1

Activating the added memory in the PS printer properties ............................................................................... 16.2

Replacing the Stapler ............................................................................................................................................ 16.2

Enabling Fax feature after installing the fax option kit ........................................................................................... 16.3

17. Specifications

General specifications ........................................................................................................................................... 17.1

Printer specifications ............................................................................................................................................. 17.2

Copier specifications ............................................................................................................................................. 17.2

Scanner specifications .......................................................................................................................................... 17.3

Facsimile specifications (optional) ........................................................................................................................ 17.3

18. Glossary Index

Page 12

About this user’s guide

Finding more information

This user’s guide provides information about basic understanding of the machine as well as detailed explanation on each step during the actual usage. Both novice users and professional users can refer to this guide for installing and using the machine.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media.

The following table offers the conventions of this guide:

Convention Description Example

Bold Used for texts on the

screen or actual prints on the machine.

Note Used to provide

additional information or detailed specification of the machine function and feature.

Caution Used to give users

information to protect the machine from possible mechanical damage or malfunction.

Footnote Used to provide more

detailed information on certain words or a phrase.

> Used to show the steps

of selecting or pressing items in order. The example means;

press Copy from the

Main screen, press the Advanced tab, and then

press Clone Copy.

(See page 1.1 for Special features.)

Used to guide users to the reference page for the additional detailed information.

Copy Setup

Note

The date format may differ from country to country.

Caution

Do not touch the green underside of the toner cartridge.

a. pages per minute

Copy > the Advanced tab > Clone Copy

(See page 1.1 for Special features.)

You can find information for setting up and using your machine from the following resources, either as a print-out or onscreen.

Quick Install Guide

User’s Guide

Downloadable Softwares

Printer Driver Help

Provides information on setting up your machine and this requires that you follow the instructions in the guide to prepare the machine.

Provides you with step-by-step instructions for using your machine’s full features, and contains information for maintaining your machine, troubleshooting, and installing accessories.

This user’s guide also contains Software section to provide you with information on

how to print documents with your machine in various operating systems, and how to use the included software utilities.

• SyncThru

convenient for network administrators who need to manage many machines simultaneously. (http://solution.samsungprinter.com)

• Samsung AnyWeb Print: helps

personal users to screen-capture the website screen in Windows Internet Explorer easily. (http://solution.samsungprinter.com/ personal/anywebprint)

• Samsung Easy Color Manager: helps

Samsung color laser printer users to adjust color as they like. (http://solution.samsungprinter.com/ personal/colormanager)

Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a printer driver help screen, click the printer properties dialog box.

Web Admin Service:

Help

from

Note

• Items, features, options on the touch screen may differ between models depending on their configurations.

• The paper capacity in this user’s guide is based on 75 g/

(20 lb) plain paper, capacity for 80 g/m2 (20 lb) is mentioned

m in the paper specification (See page 4.3., See page 17.1.).

Samsung website If you have Internet access, you can get

help, support, printer drivers, manuals, and order information from the Samsung website, www.samsung.com/printer

Page 13

Safety and Regulatory Information

Important Precautions and Safety Information

When using this machine, these basic safety precautions should always be followed to reduce risk of fire, electric shock and injury to people:

1 Read and understand all instructions.

2 Use common sense whenever operating electrical appliances.

3 Follow all warnings and instructions marked on the machine and in the

literature accompanying the machine.

4 If an operating instruction appears to conflict with safety information,

heed the safety information. You may have misunderstood the operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5 Unplug the machine from the AC wall socket and/or telephone jack

before cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.

6 Do not place the machine on an unstable cart, stand or table. It may fall,

causing serious damage.

7 Your machine should never be placed on, near or over a radiator,

heater, air conditioner or ventilation duct.

8 Do not allow anything to rest on the power. Do not locate your machine

where the cords will be abused by persons walking on them.

9 Do not overload wall outlets and extension cords. This can diminish

performance, and may result in the risk of fire or electric shock.

10 Do not allow pets to chew on the AC power, telephone or PC interface

cords.

11 Never push objects of any kind into the machine through case or

cabinet openings. They may touch dangerous voltage points, creating a risk of fire or shock. Never spill liquid of any kind onto or into the machine.

12 To reduce the risk of electric shock, do not disassemble the machine.

Take it to a qualified service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

13 Unplug the machine from the telephone jack, PC and AC wall outlet and

refer servicing to qualified service personnel under the following conditions:

• When any part of the power cord, plug or connecting cable is damaged or frayed.

• If liquid has been spilled into the machine.

• If the machine has been exposed to rain or water.

• If the machine does not operate properly after instructions have been followed.

• If the machine has been dropped, or the cabinet appears damaged.

• If the machine exhibits a sudden and distinct change in performance.

14 Adjust only those controls covered by the operating instructions.

Improper adjustment of other controls may result in damage, and may require extensive work by a qualified service technician to restore the machine to normal operation.

15 Avoid using this machine during a lightning storm. There may be a

remote risk of electric shock from lightning. If possible, unplug the AC power and telephone cord for the duration of the lightning storm.

16 The Power cord supplied with your machine should be used for safe

operation. If you are using a cord which is longer than 2 m with 110 V

machine, then it should be 16 AWGa or bigger.

17 Use only No.26 AWG* or larger telephone line cord.

18 SAVE THESE INSTRUCTIONS.

Laser Safety Statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 825.

Class I laser products are not considered to be hazardous. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance or prescribed service condition.

WARNING

Never operate or service the printer with the protective cover removed from Laser/Scanner assembly. The reflected beam, although invisible, can damage your eyes.

When using this product, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to persons:

a AWG: American Wire Gauge

Page 14

Ozone Safety

During normal operation, this machine produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area.

If you need additional information about ozone, please request your nearest Samsung dealer.

Power Saver

This printer contains advanced energy conservation technology that reduces power consumption when it is not in active use.

When the printer does not receive data for an extended period of time, power consumption is automatically lowered.

ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.

For more information on the ENERGY STAR program see http://www.energystar.gov

Recycling

Please recycle or dispose of the packaging material for this product in an environmentally responsible manner.

Correct Disposal of This Product (Waste Electrical & Electronic Equipment)

(Applicable in the European Union and other European countries with separate collection systems)

This marking on the product, accessories or literature indicates that the product and its electronic accessories (e.g. charger, headset, USB cable) should not be disposed of with other household waste at the end of their working life. To prevent possible harm to the environment or human health from uncontrolled waste disposal, please separate these items from other types of waste and recycle them

responsibly to promote the sustainable reuse of material resources.

Household users should contact either the retailer where they purchased this product, or their local government office, for details of where and how they can take these items for environmentally safe recycling.

Business users should contact their supplier and check the terms and conditions of the purchase contract. This product and its electronic accessories should not be mixed with other commercial wastes for disposal.

Correct disposal of batteries in this product

This marking on the battery, manual or packaging indicates that the batteries in this product should not be disposed with other household waste at the end of their working life. Where marked, the chemical symbols Hg, Cd or Pb indicate

that the battery contains mercury, cadmium or lead above the reference levels in EC Directive 2006/66. If batteries are not properly disposed of, these substances can cause harm to human health or the environment.

To protect natural resources and to promote material reuse, please separate batteries from other types of waste and recycle them through your local, free battery return system.

Radio Frequency Emissions

FCC Information to the User

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

• This device may not cause harmful interference, and

• This device must accept any interference received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or experienced radio TV technician for help.

Caution:

Change or modifications not expressly approved by the manufacturer responsible for compliance could void the user's authority to operate the equipment.

Canadian Radio Interference Regulations

This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe A prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

(Applicable in the European Union and other European countries with separate battery return systems.)

iii

Page 15

Fax Branding

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) the date and time of transmission

(2) identification of either business, business entity or individual sending the message; and

(3) telephone number of either the sending machine, business, business entity or individual.

The Telephone Company may make changes in its communications facilities, equipment operations or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FCC Part 68. If such changes can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities, or require modification or alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service.

Ringer Equivalence Number

The Ringer Equivalence Number and FCC Registration Number for this machine may be found on the label located on the bottom or rear of the machine. In some instances you may need to provide these numbers to the telephone company.

The Ringer Equivalence Number (REN) is a measure of the electrical load placed on the telephone line, and is useful for determining whether you have “overloaded” the line. Installing several types of equipment on the same telephone line may result in problems making and receiving telephone calls, especially ringing when your line is called. The sum of all Ringer Equivalence Numbers of the equipment on your telephone line should be less than five in order to assure proper service from the telephone company. In some cases, a sum of five may not be usable on your line. If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

The equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the left side of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

WARNING:

FCC Regulations state that changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service, providing that they:

a) promptly notify the customer.

b) give the customer an opportunity to correct the equipment problem.

c) inform the customer of the right to bring a complaint to the Federal Communication Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part 68.

Yo u should also know that:

• Your machine is not designed to be connected to a digital PBX system.

• If you intend to use a computer modem or fax modem on the same phone line as your machine, you may experience transmission and reception problems with all the equipment. It is recommended that no other equipment, except for a regular telephone, share the line with your machine.

• If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for both the power and the telephone lines. Surge protectors can be purchased from your dealer or telephone and electronic specialty stores.

• When programming emergency numbers and/or making test calls to emergency numbers, use a non-emergency number to advise the emergency service dispatcher of your intentions. The dispatcher will give you further instructions on how to actually test the emergency number.

• This machine may not be used on coin service or party lines.

• This machine provides magnetic coupling to hearing aids.

• You may safely connect this equipment to the telephone network by means of a standard modular jack, USOC RJ-11C.

Replacing the Fitted Plug (for UK Only)

Important

The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has a 13 amp fuse. When you change or examine the fuse, you must re-fit the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost the fuse cover, do not use the plug until you have another fuse cover.

Please contact the people from you purchased the machine.

The 13 amp plug is the most widely used type in the UK and should be suitable. However, some buildings (mainly old ones) do not have normal 13 amp plug sockets. You need to buy a suitable plug adaptor. Do not remove the moulded plug.

Warning

If you cut off the moulded plug, get rid of it straight away. Yo u cannot rewire the plug and you may receive an electric shock if you

plug it into a socket.

Important warning:

The wires in the mains lead have the following color code:

• Green and Yellow: Earth

• Blue: Neutral

•Brown: Live

If the wires in the mains lead do not match the colors marked in your plug, do the following:

You must connect the green and yellow wire to the pin marked by the letter “E” or by the safety ‘Earth symbol’ or colored green and yellow or green.

You must earth this machine.

Page 16

You must connect the blue wire to the pin which is marked with the letter “N” or colored black.

You must connect the brown wire to the pin which is marked with the letter “L” or colored red.

You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolizes Samsung Electronics Co., Ltd. Declaration of Conformity with the following applicable 93/68/EEC Directives of the European Union as of the dates indicated:

Hereby, Samsung Electronics declare that this product is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC. The declaration of conformity may be consulted at

www.samsung.com/printer, go to Support > Download center and

enter your printer (MFP) name to browse the EuDoC.

January 1, 1995

the member states related to low voltage equipment.

January 1, 1996

of the laws of the Member States related to electromagnetic compatibility.

March 9, 1999

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant Directives and referenced standards can be obtained from your Samsung Electronics Co., Ltd. representative.

: Council Directive 73/23/EEC Approximation of the laws of

: Council Directive 89/336/EEC (92/31/EEC), approximation

: Council Directive 1999/5/EC on radio equipment and

EC Certification

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive (FAX)

This Samsung product has been self-certified by Samsung for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the European countries:

In the event of problems, you should contact the Euro QA Lab of Samsung Electronics Co., Ltd. in the first instance.

The product has been tested against TS 103 021. To assist in the use and application of terminal equipment which complies with this standard, the European Telecommunication Standards Institute (ETSI) has issued an advisory document (EG 201 121) which contains notes and additional requirements to ensure network compatibility of TS 103 021 terminals. The product has been designed against, and is fully compliant with, all of the relevant advisory notes contained in this document.

OpenSSL License

modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright

notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright

notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software

must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be

used to endorse or promote products derived from this software without

5. prior written permission. For written permission, please contact

openssl-core@openssl.org.

6. Products derived from this software may not be called "OpenSSL"

nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.

7. Redistributions of any form whatsoever must retain the following

acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http:// www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young(eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Page 17

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the rouines from the library being used are not cryptographic related:-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Page 18

1 Introduction

Thank you for purchasing this Samsung multifunctional product. Your machine provides printing, copying, scanning, and faxing functions.

This chapter includes:

• Special features

• Machine overview

• Control panel overview

• Introducing the touch screen and useful buttons

• Understanding the Status LED

•Menu map

Note

Some features are optional. Please check the specifications sections. (Page 17.1)

Special features

Your new machine is equipped with special features.

Print with excellent quality and speed

• You can print in full range of colors using yellow, magenta, cyan, and black.

• You can print with a resolution of effective output (600 x 600 x 4 dpi) section.

• Your machine prints A4-sized paper at up to 38 ppm and letter-sized paper at up to 40 ppm.

• For duplex printing, your machine prints A4-sized paper at up to 33 ppm and letter-sized paper at up to 35 ppm

Handle different paper options with flexibility

• The multi-purpose tray supports letterhead, envelopes, labels, transparencies, custom-sized media, postcards, and heavy paper. The multi-purpose tray holds up to 100 sheets of plain paper.

• The 520-sheet tray 1 and 520-sheet optional tray support plain paper in various sizes.

• The 2,100 sheet optional high tray support plain paper in various sizes.

Create professional documents

• Print watermarks. You can customize your documents with words, such as “Confidential”. See Software section.

• Print posters. The text and pictures of each page of your document are magnified and printed across the sheet of paper and can then be taped together to form a poster. See Software section.

up to 9,600 x 600 dpi

. See Software

Save time and money

• You can print multiple pages on one single sheet of paper to save paper.

• You can use preprinted forms and letterhead with plain paper. See Software section.

• This machine automatically conserves electricity by substantially reducing power consumption when not in use.

Expand your machine’s capacity

• Your machine has an extra memory slot to expand their memory. (Page 16.1)

• A network interface enables network printing. Your machine comes with a built-in network interface, 10/ 100/1000 Base TX.

• Zoran IPS Emulation* compatible with PostScript 3 Emulation* (PS) enables PS printing.

* Zoran IPS Emulation compatible with PostScript 3

* 136 PS3 fonts

Contains UFST and MicroType from Monotype Imaging Inc.

Print in various environments

• You can print with various operating system such as Windows, Linux and Macintosh systems.

• Your machine is equipped with a USB interface and a network interface.

Copy originals in several formats

• You can create a booklet using sequential 2-sided document production.

• There are special functions to erase punch holes, staple marks and newspaper background.

• The print quality and image size may be adjusted and enhance at the same time.

Scan the originals and send it right away

• Quickly scan and send files to multiple destinations using, E-mail, SMB, FTP or Networks scanning.

• Simply use the touch screen keyboard to enter email addresses and send the scanned image immediately.

• Scan in color and use the precise compressions of JPEG, TIFF and PDF formats.

Set a specific time to transmit a Fax (Optional)

• You can specify a certain time to transmit the fax and also send the fax to several stored destinations.

• After the transmission, the machine may print out the fax reports according to the setting.

1.1 <

Introduction>

Page 19

Use USB flash memory devices

If you have a USB memory device, you can use it in various ways with your machine.

• You can scan documents and save them to the device.

• You can directly print data stored to the device.

• You can back up data and restore backup files to the machine’s memory.

IPv6

Machine features

The table below lists a general overview of features supported by your machine.

( : Included, O: Optional

USB 2.0

USB Memory

PostScript Emulation

DADF (Duplex Automatic Document Feeder)

Hard Disk

Fax option kit O

Optional tray 2/3 O

High Capacity Feeder O

Stand O

This machine supports IPv6.

)

Features CLX-8540ND

Stacker & Stapler (Finisher) O

Staple Cartridge O

FDI (Foreign Device Interface) kit O

SmarThru Workflow O

Network Interface

(Ethernet 10/100/1000 Base TX)

Duplex printing

4-Bin Mailbox O

2-Bin Finisher O

a. Printing on both sides of paper.

a.For ordering information for optionals. (Page 15.1)

1.2 <

Introduction>

Page 20

These are the main components of your machine.

Front view

Machine overview

• The symbol * is a mark for the optional device.

DADF cover

DADF document width guides

DADF document input tray

DADF document output tray

Scanner lid

Control panel

Side cover

Front cover

Multi-purpose tray

Tray 1

Optional tray

12 13 14 15 16 17 18 19 20 21

1.3 <

Stand CCD Lock Output support Multi-purpose tray extension Multi-purpose tray paper width guides Scanner glass Image transfer unit T oner cartridge Imaging unit Waste toner container

Introduction>

Page 21

Rear view

• The symbol * is a mark for the optional device.

Finisher (Stacker & Stapler)

Finisher output tray (Stacker & Stapler)

Finisher cover (Stacker & Stapler)

USB memory port

Extension telephone socket (EXT)

Telephone line socket (LINE)

USB port

Network port

Dummy for FDI (Foreign Device Interface)

15-pin Finisher connection (Stacker & Stapler)

Power switch

Power receptacle

1.4 <

Introduction>

Page 22

Control panel overview

Machine Setup: Leads you to the machine setup and

advanced settings. (Page 12.1)

Job Status: Shows the jobs currently running, queued jobs

or completed jobs.

Status

: Shows the status of your machine. (Page 1.7)

Display screen

prompts during an operation. You can set menus easily using the touch screen.

Numeric keypad

value for document copies or other options.

Clear: Deletes characters in the edit area.

Redial/Pause: In standby mode, redials the last number, or

in edit mode, inserts a pause into a fax number.

: Displays the current machine status and

: Dials fax number, and enters the number

On Hook Dial: Engages the telephone line.

Interrupt: Stops a job in process to do an urgent copy job.

Clear All: Reverts the current settings to the default

values.

Power Saver: Sends the machine into the power saver

mode. You can also turn the power on and off with this button. (Page 3.6)

Stop: Stops an operation at any time. The pop up window

appears on the screen showing the current job that the user can stop or resume.

Start: Starts a job.

Caution

When you use the touch screen, use your finger only. The screen may be damaged with a sharpen pen or anything else.

1.5 <

Introduction>

Page 23

Introducing the touch screen and useful buttons

Touch screen

The touch screen allows for user-friendly operation of the machine. Once

you press the home icon ( ) on the screen, it shows the Main screen.

• : Shows Help. You can find the explanation by feature contents.

Copy

: Enters the

•

Fax

: Enters the

Documents Box

•

USB

: When USB memory is inserted into the USB memory port on

• your machine, USB icon will not be grayed out. (Page 9.1)

• Scan to Email: Enters Scan to Email menu.(Page 7.1)

• Scan to PC:Enters Scan to PC menu.(Page 7.2)

• Scan to Server:Enters Scan to Server menu.(Page 7.2)

• Scan to USB: Enters Scan to USB menu.(Page 13.2)

•

SmarThru Workflow

(Optional)

• Machine Status: Enters Machine Status menu, which shows the

current status of the machine.

• Admin Setting: Enters Admin Setting menu, which allows an

administrator to set up the machine.

• Tray Managemen t : Enters Tray Management menu, which

shows the currently installed tray and their status. You can also change the paper settings for each tray.

• Usage Page Report:You can see the report on the amount of

printouts depending on the type.

•

Toner Info. LCD Brightness

•

• : You can change the display language.

• : Guides you to remove the USB memory devices from the machine. Follow the instruction on the LCD. This icon appears only when you connect an USB memory module.

Logout

•

: Logs out from the currently logged in account.

Copy

menu.

Fax

menu. (Optional)

: Enters the

: Shows amount of toner used.

: Adjusts the brightness of the touch screen.

Documents Box

: Enters the

menu. (Page 13.2)

SmarThru Workflow

menu.

Note

• Icons shown on the display screen such as Fax may be

grayed out, depending on the optional kit or program installed in your machine.

• To switch the display screen and see other available icons, press the right arrow on the display screen.

Machine Setup button

When you press Machine Setup button, you can browse current

machine settings or change machine values. (Page 12.1)

• This button allows you to move to menus on the Main screen.

directly.

• Machine Status: Shows the current status of the machine.

• Admin Setting: Allows an administrator to set up the machine.

• Tray Management: Shows the currently installed tray and their

status. You can also change the paper settings for each tray.

• Usage Page Report:You can see the report on the amount of

printouts depending on the type.

Job Status button

When you press Job Status button, the screen shows the lists of

currently running jobs, queued jobs and completed jobs.

•

Current Job

•

Completed Job Active Notice

•

No.

: Gives the order of jobs.

•

Job Name Status

•

User

tab: Shows the list of jobs in progress and pending.

tab: Provides the list of completed jobs.

tab: Displays any error codes that have occurred.

: Shows job information like name and type.

: Gives the current status of each job.

: Provides user name, mainly computer name.

1.6 <

Introduction>

Page 24

•

Job Typ e

phone number and other information.

Detail

•

Current Job, Completed Job

•

Delete

•

Delete All

•

: Displays details of the active job, such as job type, recipient

: Shows the detailed information of the selected option on the

and

Active Notice

: Removes the selected job from the list.

: Removes all the jobs from the list.

: Closes the job status window and switches to previous view.

list.

Power Saver button

When the machine is not in use, save electricity with the provided power save mode. Pressing this button puts the machine into power save mode. (Page 3.6)

If you press requesting that you turn the power off. If you choose Yes, the power is turned off. This button can also be used to turn the button on.

Off • The machine is not in the power save mode.

Blue On The machine is in the power save mode.

Power Saver

Status Description

Blink The machine is in the ready power save mode.

button for more than two seconds, a window appears,

• The machine is in the low power save mode.

Interrupt button

When you press Interrupt button, the machine goes into interrupt mode

which means it stops a printing job for urgent copy job. When the urgent copy job completes, the previous printing job continues.

Status Description

Off The machine is not in interrupt printing mode.

Blue On The machine is in interrupt printing mode.

Note

Interrupt mode is resumed at default value (Off) after the machine is shut down or reset.

Understanding the Status LED

When the problem occurs, the Status LED indicates the machine's

condition by the light color of it's action.

Status

Status Description

Green On The machine is on-line and can be used.

Blinking • When the backlight slowly blinks, the machine

is receiving data from the computer.

• When the backlight blinks rapidly, the machine is printing data.

Red On • The imaging unit is out of lifespan. Remove

the old imaging unit and install a new one.

13.6)

(Page

• A toner cartridge has reached its estimated cartridge life and install a new one. (Page 13.4)

• A paper jam has occurred. (Page 14.3)

• The cover is opened. Close the cover.

• There is no paper in the tray. Load paper in the tray.

• The machine has stopped due to a major error. Check the display message. (Page

• The waste toner container not installated in the machine, or full waste toner container. (Page

Blinking • A minor error has occurred and the machine

is waiting the error to be cleared. Check the display message. When the problem is cleared, the machine resumes.

• Small amount of toner is left in the cartridge. The estimated cartridge life of toner is close. You can temporarily improve print quality by redistributing the toner. (Page

a. Estimated cartridge life means the expected or estimated toner cartridge life,

which indicates the average capacity of print-outs and is designed pursuant to ISO/IEC 19798. (See General specifications.) The number of pages may be affected by operating environment, printing interval, media type, and media size. Some amount of toner may remain in the cartridge even when “End of life, Replace with new [xxx] toner cartridge” appears and the printer stops printing.

. Remove the old toner cartridge

14.10)

13.8)

13.4)

Note

Check the message on the display screen, and follow the instruction on the message or refer to (Page 14.1) If the problem persists, call for service.

Troubleshooting part.

Status Description

Off • The machine is off-line.

• The machine is in power save mode. When data is received, or any button is pressed, it switches to on-line automatically.

1.7 <

Introduction>

Page 25

Menu map

The control panel provides access to various menus to set up the machine or use the machine's functions. These menus can be accessed

by pressing Machine Setup, Job Status or touching menus on the

display screen. Refer to the following diagram.

Main screen

The Main screen is shown on the display screen on the control panel. Some menus are grayed out depending on your model.

Machine Status Admin Setting Tray Management

(Page 12.1)

Supplies Life Machine Info.

tab

General

tab (Page 12.2)

Setup

tab (Page 12.5)

Print/Report

(Page 12.15)

tab

Tray MP Tray Tray2 Tray3

Usage Page Report

Supplies Life Machine Info.

Copy Fax

Basic

tab (Page 5.1)

Original Size Reduce/Enlarge Duplex Output Original Type Color Mode Darkness Paper Supply

Advanced

tab (Page 5.1)

ID Copy N-Up Poster Copy Clone Copy Book Copy Booklet Covers Transparencies WaterMark Overlay AutoCrop Multi-Bin Image tab

(Page 5.2)

Erase Edge Erase

Background Margin Shift Scan Enhance Adjust

Backside

Image

(Optional)

Basic

tab (Page 6.2)

Address Book Duplex Resolution

Advanced

Image

tab (Page 6.2)

Original Size Delay Send Priority Send Polling Mailbox

tab (Page 6.3)

Original Type Darkness Erase Background Color Mode

Documents Box

User Box

tab (Page 13.2)

Add Delete Edit Detail Search Enter System Box tab

(Page 13.2)

Detail Enter

Machine Setup button

When you press the Machine Setup button on the control panel, the screen displays four menus. Machine Status shows the supplies life, billing, counters and reports. Admin Setting lets you set the advanced setup to use your machine in depth and conveniently. Tray Management shows the currently installed tray and their status. Usage Page Report

can print the report on the amount of printouts depending on the paper size and type.

Job Status button

This menu shows the job in process, in waiting, in completed and the notice message such as an error. (Page 1.6)

Current Job

Detail Delete Delete All Close

Completed Job

Detail Close

Active Notice

Detail Close

USB

(Optional)

(Page 9.1)

USB Format USB Print Scan to USB

Basic

tab

Advanced Image Output

tab

Scan to Email Scan to Server

Basic

(Page 7.1)

Options

tab(Page 7.2)

Scan to PC Scan to USB

Basic

(Page 7.2)

Options

tab(Page 7.2)

(Page 12.2)

Basic

tab

Advanced Image

tab

Output

tab

Basic

(Page 7.2)

Options

tab(Page 7.2)

Standard

WorkFlow

(Page 11.1)

Favorite

tab

My Workform Public Workform

tab

1.8 <

Introduction>

Page 26

2 Software overview

This chapter gives you an overview of the software that comes with your machine. Further details how to use the software are explained in the

Software section.

This chapter includes:

• Supplied software

• Printer driver features

• System requirements

Supplied software

After you have set up your machine and connected it to your computer, you must install the printer and scanner software. If you are a Windows or Macintosh OS, install the software from the supplied CD and if you are a Linux OS user, download the software from the Samsung website (www.samsung.com/printer) and install.

Note

Machine software are occasionally updated for reasons like release of new operating system and etc. If needed, download the latest version from the Samsung website (www.samsung.com/ printer).

OS Contents

Windows

•

Printer driver

your printer’s features.

•

PostScript Printer driver

documents with complex fonts and graphics in the PS language.

Scanner driver

• Acquisition (WIA) drivers are available for scanning documents on your machine.

Smart Panel

• machine’s status and alerts you when an error occurs during printing.

SmarThru Office

• based software for your multi-functional machine.

Scan Manager

• document on your machine and save it to a networkconnected computer.

Direct Printing Utility

• PDF files directly.

SetIP

: Use this program to set your machine’s TCP/IP

• addresses. You can only use IPv4 setting for SetIP.

•

Samsung Network PC Fax

your computer without going to the machine.

•

Samsung AnyWeb Print

screen-capture, preview, scrap and print the screen of Windows Internet Explorer more easily, than when you use the ordinary program. Click

Samsung Priters Dowload the latest version

for Windows operating systems.

•

Samsung Easy Color Manager

Samsung color laser machine users to adjust color as they like. Users can adjust the printout color as they see them on the monitor. The adjusted color can be stored on the printer driver and applied to printouts.

(http://solution.samsungprinter.com/personal/ colormanager)

: Use this driver to take full advantage of

: TWAIN and Windows Image

: This program allows you to monitor the

:This program allows you to scan a

: Use this driver to print

: This is the accompanying Windows-

: This program allows you to print

You can send a fax from

: This program helps you to

Start

All programs

Samsung AnyWeb Print

. This tool is available only

: This program helps

2.1 <

Linux

Macintosh

Software overview>

•

Printer driver

a Linux computer and print documents.

SANE

•

Smart Panel

machine’s status and alerts you when an error occurs during printing.

•

Printer driver

Macintosh computer and print documents.

•

Scan driver

documents on your machine.

Smart Panel

• machine’s status and alerts you when an error occurs during printing.

: Use this driver to run your machine from

: Use this driver to scan documents.

: This program allows you to monitor the

: Use this file to run your machine from a

: TWAIN driver is available for scanning

: This program allows you to monitor the

Page 27

a. Allows you to edit a scanned image in many ways using a powerful image

editor and to send the image by email. You can also open another image editor program, like Adobe Photoshop, from SmarThru. For details, please refer to the onscreen help supplied on the SmarThru program.

Printer driver features

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• Number of copies

In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Feature

Print quality option

Poster printing

Multiple pages per sheet (N-up)

Fit to page printing

Scale printing O O O O

Different source for first page

Watermark O

Overlay O

Duplex

Store Print O O O O

Delay Print O O O

PCL 6 PostScript

Windows Windows Macintosh Linux

OOOO

OOO

OOOO

X X X

(2, 4)

XOX

X X X

System requirements

Before you begin, ensure that your system meets the following requirements:

Windows

Your machine supports the following Windows operating systems.

Requirement (recommended) Operating system

Windows 2000

Windows XP

Windows Server 2003

Windows Server 2008

Windows Vista

Windows 7

Windows Server 2008 R2

Note

• Internet Explorer 5.0 or higher is the minimum requirement for all Windows operating systems.

• Users who have an administrator right can install the software.

• Windows Terminal Service is compatible with this machine.

CPU RAM

Pentium II 400 MHz (Pentium III 933 MHz)

Pentium III 933 MHz (Pentium IV 1 GHz)

Pentinum IV 1 GHz (Pentinum IV 2 GHz)

Pentium IV 3 GHz 512 MB

Pentium IV 1 GHz 32bit or 64-bit processor or higher

• Supports DirectX 9 graphics with 128 MB memory (to enable the Aero theme).

• DVD-R/W Drive

Pentium IV 1 GHz (x86) or 1.4 GHz (x64) processors (2 GHz or faster)

64 MB (128 MB)

128 MB (256 MB)

128 MB (512 MB)

512 MB (2048 MB)

(1024 MB)

1 GB (2 GB)

512 MB (2048 MB)

Free disk

space

600 MB

1.5 GB

1.25 GB to 2 GB

10 GB

15 GB

16 GB

10 GB

Spool Print O O O O

Proof Print O O

Stapler O O O O

a. This feature is not supported MAC OS X 10.3. b. The machine with Duplex feature prints both side of a paper.

X X

2.2 <

Software overview>

Page 28

Macintosh

Operating system

Requirement (recommended)

CPU RAM

Free disk

space

• Intel Processor

• Power PC G4/ G5

Mac OS X 10.4 or lower

• Intel Processor

Mac OS X 10.5

Mac OS X 10.6 • Intel Processor 1 GB (2 GB 1 GB

• 867 MHz or faster Power PC G4/ G5

• 128 MB for a Power PC based Mac (512 MB)

• 512 MB for a Intel-based Mac (1 GB)

512 MB (1 GB) 1 GB

1 GB

Linux

Item Requirement (recommended)

Operating system RedHat Enterprise Linux WS 4, 5 (32/64bit)

Fedora Core 2~9 (32/64bit) SuSE Linux 9.1 (32bit) SuSE Linux 9.2, 9.3, 10.0, 10.1, 10.2, 10.3,

11.0, 11.1 (32/64bit) Mandrake 10.0, 10.1 (32/64bit) Mandriva 2005, 2006, 2007, 2008, 2009 (32/ 64bit) Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10 (32/ 64bit) SuSE Linux Enterprise Desktop 9, 10 (32/ 64bit) Debian 3.1, 4.0, 5.0 (32/64bit)

CPU Pentium IV 2.4GHz (IntelCore2) RAM 512 MB (1024 MB) free HDD space 1 GB (2 GB)

Note

• It is necessary to claim swap partition of 300 MB or larger for working with large scanned images.

• The Linux scanner driver supports the optical resolution at maximum.

2.3 <

Software overview>

Page 29

3 Getting Started

This chapter gives you step-by-step instructions for setting up the machine.

This chapter includes:

• Setting up the hardware

• Setting up the network

• Inst allin g the software

• Using the SetIP program

• Altitude adjustment

• Machine's basic settings

• Understanding the keyboard

Setting up the hardware

This section shows the steps to set up the hardware which is explained in Quick Install Guide. Make sure you read Quick Install Guide and complete following steps.

1 Select a stable location.

Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays. Under the altitude 1,000 m (3,281 ft) is effective for printing. See the general settings

Altitude Adjustment in page 3.5.

for

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

A horizontal plane must be within 5 mm (0.02 inches) both from front to rear and from right to left.

Caution

• When you move the machine, do not tilt or turn it up side down, or the inside of the machine may be contaminated by toner, which can cause damage to the printer or bad printing quality.

• If you are moving the machine or if machine is not in use for a long time, turn on the power and wait until it goes in to the ready mode. Then close the scan lid and turn the power off. And open the scan lid and lock the scanner lock.

2 Unpack the machine and check all the enclosed items. 3 Remove the tape holding the machine tightly. 4 Install both the toner cartridges and imaging units. 5 Load paper. (See page 4.7 for "Loading paper") 6 Make sure that all the cables are connected to the machine.

3.1 <

7 Turn the machine on.

Note

This equipment will be inoperable when mains power fails.

Getting Started>

Page 30

Setting a Color Standard

Setting up the network

When you first turn the machine’s power on, a pop up asking you to set the color standard will appear. This is to improve the printouts’ color quality. Follow below steps to set the color standard.

1 Turn the machine’s power on. 2 A pop up message appears asking you to start the setting a color

standard.

Press Start to start setting a color standard. Or press Cancel to do it later.

Note

• If a message asking you to select a country appears, select a country first, then the setting a color standard message will appear.

• If you press Cancel, this message will appear again the next

time you turn the machine’s power on.

• The machine should be in a ready mode to set the color standard. If the machine is in use, a pop up informing you a job is

in a pending state will appear. Press Retry to retry or press

Cancel to try it later.

3 After a moment a message asking you to print a pattern paper will

appear.

Press Print.

Pattern printing will start.

Note

There should be a white paper in the tray to print a pattern paper.

4 When pattern paper is printed out, place the pattern paper on the

scanner glass and press Scan.

Make sure to align the arrow on the pattern paper with the arrow on the coner of the scanner glass.

You need to set up the network protocols on the machine to use it as your network printer. You can set up the basic network settings with the machine's touch screen.

Note

If you want to use the USB cable, connect the cable between a computer and you machine. Refer to the software installation in

Software section.

Supported operating systems

The following table shows the network environments supported by the machine:

Item Requirements

Network interface 10/100/1000 Base-TX

Network operating system

Network protocols

Note

If you want to set up DHCP network protocol, go to http://

developer.apple.com/networking/bonjour/download/, select the

Bonjour program that is appropriate for your computer operating system and install the program. This program will allow you to set network parameters automatically. Follow the instructions in the installation window. This program does not support Linux.

• Windows 2000/XP/2003/2008/Vista/7/2008 R2

• Various Linux OS

• Mac OS X 10.3 ~ 10.6

• TCP/IP on windows

• DHCP

• BOOTP

5 When setting a color standard completed message appears, press

Close.

Note

You can also use Setting Color Standard menu to set the color

standard anytime you want.

1 Press Machine Setup on the control panel. 2 Press Admin Setting > Setup > Color > Auto Color Tone

Adjustment > Setting Color Standard( You can only select this option if Auto Color Tone Adjustment is set to On).

3.2 <

Configuring network protocol via the machine

You can setup TCP/IP Network parameters please follow the steps listed below.

1 Make sure your machine is connected to the network with an RJ-45

Ethernet cable.

2 Make sure you turned on the machine. 3 Press Machine Setup on the control panel. 4 Press Admin Setting. 5 When the login message appears, enter password. Touch the

password input area, then the question marks appears. Use the number keypad on the control panel to enter the password. Once

the password is entered, press OK. (Factory setting:1111)

6 Press the Setup tab > Network Setup. 7 Select TCP/IP Protocol.

Getting Started>

Page 31

8 Press IP Setting. 9 Select Static and then enter IP Address, Subnet Mask and

Gateway address fields. Touch the input area then, enter addresses

by number keypad on the control panel.

Note

Contact the network administrator, if you are not sure how to configure.

10 Press OK.

Note

You can also set up the network settings through the network administration programs.

•

SyncThru™ Web Admin Service

management solution for network administrators.

Web Admin Service

managing network devices and lets you remotely monitor and troubleshoot network machines from any site with corporate internet access. Download this program from

solution.samsungprinter.com.

•

SyncThru™ Web Service

network print server, which allows you to:

- Configure the network parameters necessary for the machine to connect to various network environments.

- Customize email settings and set up address book for scanning to email.

- Customize server settings and set up address book for scanning to the FTP or SMB servers.

- Customize printer, copy, and fax settings.

•

SetIP

: Utility program allowing you to select a network interface and manually configure the IP addresses for use with the TCP/IP protocol. You can only use IPv4 setting for Set IP. page 3.4 for "Using the SetIP program".

provides you with an efficient way of

: Web-based printer

SyncThru™

http://

: Web server embedded on your

See

Installing the software

You have to install the machine software for printing and scanning. The software includes drivers, applications, and other user friendly programs.

Note

• The following procedure is for when the machine is being used as a network machine. If you want to connect a machine with

a USB cable, refer to Software section .

• The following procedure is based on the Windows XP operating system. The procedure and popup window which appears during the installation may differ depending on the operating system, the printer feature, or the interface in use.

(See Software section.)

1 Make sure that the network setup for your machine is completed.

3.2) All applications should be closed on your computer

(Page before beginning installation.

2 Insert the Printer Software CD-ROM into your CD-ROM drive. 3 The CD-ROM should automatically run, and an installation window

appears. Click Next.

• If the installation window does not appear, click Start > Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK.

• If you use Windows Vista, Windows 7 and Windows 2008 Server

R2, click Start > All Programs > Accessories > Run. Typ e X: \Setup.exe replacing “X” with the letter which represents your drive and click OK.

• If the AutoPlay window appears in Windows Vista, Windows 7 and Windows 2008 Server R2, click Run Setup.exe in Install or run program field, and click Continue in the User Account Control

windows.

4 Click Next.

3.3 <

• Select a language from the drop-down list, if necessary.

Getting Started>

Page 32

5 Select Typical installation for a network printer, and then click

Next.

7 After the installation is finished, a window appears asking you to

print a test page and to register yourself as a user of Samsung printers in order to receive information from Samsung. If you so

desire, select the corresponding checkbox(es) and click Finish.

Note

• If your printer does not work properly after the installation, try

to reinstall the printer driver. See Software section.

• During the printer driver installation process, the driver installer detects the location information for your operating system and sets the default paper size for your machine. If you use a different Windows location, you must change the paper size to match the paper you usually use. Go to printer properties to change the paper size after installation is complete.

Using the SetIP program

6 The list of printers available on the network appears. Select the

printer you want to install from the list and then click Next.

• If you click the Advanced button, you can search a printer with the SNMP Community Name. Default name is ‘public’.

• If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network.

To add the printer to the network, enter the port name and the IP address for the printer. To verify your printer’s IP address or the MAC address, print a Network Configuration page. (See page 13.1 for "Printing a machine report")

• To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared printer by clicking the Browse button.

Note

• If you are not sure of IP address, contact your network administrator or print network information. ( page 13.1 for "Printing a machine report")

• If you cannot find your machine in network, please turn off

the firewall and click Update.

See

This program is for the network IP setting using the MAC address which is the hardware serial number of the network printer card or interface. Especially, it is for the network administrator to set several network IPs at the same time. The following procedure is based on windows XP.

Note

• You can only use SetIP program when your machine is

connected to a network.

• You can only use IPv4 setting for Set IP.

• If you are in a non-static IP address environment and need to setup a DHCP network protocol, go to the http://

developer.apple.com/networking/bonjour/download/, select

the program Bonjour for Windows due to your computer operating system, and install the program. This program will allow you to fix the network parameter automatically. Follow the instruction in the installation window. This Bonjour program does not support Linux

Installing the program

1 Insert the driver CD provided along with your machine. When the

driver CD runs automatically, close the window.

2 Start Windows Explorer and open the X drive. (X represents your

CD-ROM drive.)

3 Double click Application > SetIP. 4 Double click Setup.exe to install this program. 5 Select the language. 6 Follow the instructions in the window and complete the installation.

Starting the program

7 From the Windows Start menu, select Programs > Samsung

Printers > SetIP > SetIP.

3.4 <

Getting Started>

Page 33

8 Select the name of your printer and click .

6 Select appropriate option, and then click OK.

Note

If you cannot find your printer name, click to refresh the list.

9 Enter the network interface's MAC address, IP address, subnet

mask, default gateway, and then click Apply.

Note

If you do not know the network interface's MAC address, print the machine's network information report. ( page 13.1 for "Printing a machine report")

10 Click OK to confirm the settings. 11 Click Exit to close the SetIP program.

See

Altitude adjustment

The print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine to the best print quality or best quality of print.

Before you set the altitude value, find the altitude where you are using the machine.

Val ue

High 3

Note

see page 13.9.)

(

Click Settings > Machine Settings > System > Setup >

Altitude Adj.

Machine's basic settings

After installation is complete, you may want to set the machine's default settings. Check the next explanation if you would like to set or change values.

Setting the authentication password

To set your machine up or change the settings, you have to login. To change password, follow the next steps.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. 3 When the login message appears, enter password. Touch the

password input area, then the question marks appears, use the number keypad on the control panel to enter the password. Then,

press OK. (Factory setting:1111)

4 Press the Setup tab > Security 5 Press 6 Enter old and new password, and then confirm the new password.

Change Admin. Password

High 2

High 1

Normal

1 Press Machine Setup on the control panel. 2 Press Admin Setting. 3 When the login message appears, enter password with number

keypad and press OK. (Page 4 Press the General tab. 5 Press Altitude Adjustment.

3.5)

3.5 <

7 Press OK.

Setting the date and time

When you set the time and date, they are used in Delay fax and Delay Print, also they are printed on reports. If, however, they are not correct, you need to change it for correct time being.

1 Press Machine Setup on the control panel. 2 Press Admin Setting.

Getting Started>

Page 34

3 When the login message appears, enter password with number

keypad and press OK. (Page

4 Press the General tab > Date & Time > Date&Time. 5 Select date and time using left/right arrows. Or touch the insert area

and use the numeric keypad on the control panel.

3.5)

Using power saving feature

The machine provides power saving features.

1 Press Machine Setup on the control panel. 2 Press Admin Setting.

6 Press OK.

Note

To change the format of date and time, press Date Format and Time Format.

Changing the display language

To change the language that appears on the display, refer to the following steps.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. 3 When the login message appears, enter password with number

keypad and press OK. (Page 4 Press the General tab. 5 Press the down arrow to switch the screen and press Language. 6 Select the desired language. 7 Press OK.

3.5)

Setting job timeout

When there is no input for a certain period of time, the machine exits the current location. You can set the amount of time the machine will wait.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. 3 When the login message appears, enter password with number

keypad and press OK. (Page 4 Press the General tab. 5 Press Timers. 6 Select System Timeout. 7 Select On. 8 Select a duration using left/right arrows. 9 Press OK.

3.5)

3 When the login message appears, enter password with number

keypad and press OK. (Page

4 Press the General tab. 5 Press down arrow to switch the screen, press Power Saver. 6 Select appropriate option and time.

• Low Power Save: Keeps the temperature of the fuser unit under

100 °C, and turns off the fans within the machine except a core fan for the fuser unit.

• Power Save: Turns off all the fans even for the fuser unit after

certain time.

• Auto Wake: The machine automatically wakes up from the power

save mode on the time you have set.

7 Press OK.

3.5)

Setting the default tray and paper

You can select the tray and paper you would like to keep using for printing job. (Page 12.2)

1 Press Machine Setup on the control panel. 2 Press Admin Setting. 3 When the login message appears, enter password with number

keypad and press OK. (Page 4 Press the General tab. 5 Press the down arrow to switch the screen and press Tray

Management. 6 Select tray and its options such as paper size and type.

3.5)

3.6 <

7 Press OK.

Getting Started>

Page 35

Note

If the optional tray is not installed, the tray options on the screen is grayed out.

6 Click PCL. 7 Select your preferred font in the Symbol set list. 8 Click Apply.

Changing the default settings

You can set the default values for copy, fax, email, scan and paper all at once.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. 3 When the login message appears, enter password with number

keypad and press OK. (Page 4 Press the General tab > Default Settings > Default Option. 5 Press the function you want to change, and change its settings.

For example, if you want to change the default setting of the

brightness & darkness for a copy job, press Copy > Darkness and

adjust the brightness & darkness.

3.5)

Note

Following information shows the proper font list for corresponding languages.

• Russian: CP866, ISO 8859/5 Latin Cyrillic

• Hebrew: Hebrew 15Q, Hebrew-8, Hebrew-7 (Israel only)

• Greek: ISO 8859/7 Latin Greek, PC-8 Latin/Greek

• Arabic & Farsi: HP Arabic-8, Windows Arabic, Code Page 864, Farsi, ISO 8859/6 Latin Arabic

• OCR : OCR-A, OCR-B

Understanding the keyboard

You can enter alphabet characters, numbers, or special symbols using the keyboard on the touch screen. This keyboard is specially arranged like a normal keyboard for better usability for the user.

Touch the input area where you need to enter characters and the keyboard pops up on the screen. The keyboard below is the default showing the lowercase letters.

6 Press OK.

Changing the font setting

Your machine has preset the font for your region or country.

If you want to change the font or set the font for special condition such as the DOS environment, you can change the font setting as follows:

1 Ensure that you have installed the printer driver from the provided

software CD.

2 Double-click the Smart Panel icon on the Windows task bar (or

Notification Area in Linux). You can also click Smart Panel on the

status bar in Mac OS X.

3 Click Printer Setting.

If your machine is connected to a network, SyncThru™ Web

Service screen appears automatically.

4 Log in to the SyncThru™ Web Service as an administrator. (See

"Managing your machine from the website" on page 9.)

5 Click Settings > Machine Settings > Printer.

3.7 <

1 2 3 4 5 6

8 9

Getting Started>

: Moves the cursor between characters in the input area.

Backspace: Deletes the character on the left side of the cursor. Delete: Deletes the character on the right side of the cursor. Clear: Deletes all characters in the input area. Input area: Enters letters within this line. Shift

: Toggles between lowercase keys and uppercase keys or

vice versa.

Symbols

symbol keyboard.

Space OK: Saves and closes input result. Cancel

: Switches from the alphanumeric keyboard to the

: Enters a blank between characters.

: Cancels and closes input result.

Page 36

4 Loading originals and print

media

This chapter introduces you how to load originals and print media into your machine.

This chapter includes:

• Loading originals

• Selecting print media

• Changing the size of the paper in the paper tray

• Loading paper

• Setting the paper size and type

Loading originals

2 Place the original face down on the scanner glass and align it with

the registration guide at the top left corner of the glass.

You can use the scanner glass or DADF to load an original for copying, scanning, and sending a fax.

On the scanner glass

Make sure that no originals are in the DADF. If an original is detected in the DADF, the machine gives it priority over the original on the scanner glass. To get the best scan quality, especially for colored or gray-scaled images, use the scanner glass.

1 Lift and open the scanner lid.

3 Close the scanner lid.

Note

• Leaving the scanner lid open while copying may affect copy quality and toner consumption.

• Dust on the scanner glass may cause black spots on the printout. Always keep it clean. (Page

• If you are copying a page from a book or magazine, lift the scanner lid until its hinges are caught by the stopper and then close the lid. If the book or magazine is thicker than 30 start copying with the lid open.

13.2)

mm,

In the DADF

Using the DADF, you can load up to 100 sheets of 75 g/m2 (20 lb bond) paper for one job.

When you use the DADF:

• Do not load paper smaller than 69(W) x 145(L) mm (2.7 x 5.7 inches) or larger than 216(W)

• Do not attempt to load the following types of paper:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading.

• Make sure any glue, ink, or correction fluid on the paper is completely dry before loading.

• Do not load originals that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents having other unusual characteristics.

x 356(L) mm (8.5 x 14 inches).

4.1 <

Loading originals and print media>

Page 37

To load an original into the DADF:

1 Flex or fan the edge of the paper stack to separate the pages before

loading originals.

2 Load the originals face up into the DADF. Make sure that the bottom

of the original stack matches the paper size marked on the document input tray.

3 Adjust the document width guides to the paper size.

Selecting print media

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your machine. Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the machine.

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the machine’s performance and the output quality. When you choose print materials, consider the following:

• The type, size and weight of the print media for your machine are described later in this section.

• Desired outcome: The print media you choose should be appropriate for your project.

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

Note

• Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Samsung has no control.

• Before purchasing large quantities of print media, ensure that it meets the requirements specified in this user’s guide.

Caution

Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Samsung’s warranty or service agreements.

Caution

Dust on the DADF glass may cause black streaks on the printout. Always keep it clean.

4.2 <

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Page 38

Specification on print media

Type Size Dimensions Weight Capacity

Plain paper Letter 216 x 279 mm (8.5 x 11 inches)

Legal 216 x 356 mm (8.5 x 14 inches)

US Folio 216 x 330 mm (8.5 x 13 inches)

A4 210 x 297 mm (8.26 x 11.69 inches)

Oficio 216 x 343 mm (8.5 x 13.5 inches)

JIS B5 182 x 257 mm (7.16 x 10.11 inches)

ISO B5 176 x 250 mm (6.93 x 9.84 inches)

• 60 to 90 g/m

(16 to 24 lb bond)

for the tray1.

• 60 to 90 g/m2 (16 to 24 lb bond) for the multi-purpose tray

• 60 to 90 g/m2 (16 to 24 lb bond) for the high capacity feeder

• 500 sheets of 80 g/m [20 lb(75 g/m2) bond 520 sheets] paper in the tray1

• 100 sheets of 80 g/m2 (20 lb bond) in the multi-purpose tray

• 1,950 sheets of 80 g/m [20 lb(75 g/m sheets] in the high capacity feeder

Executive 184 x 267 mm (7.25 x 10.5 inches)

A5 148 x 210 mm (5.82 x 8.26 inches)

Statement 140 x 216 mm (5.5 x 8.5 inches)

A6 105 x 148 mm (4.13 x 5.82 inches)

Envelope Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches) 75 to 90 g/m

Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches)

Envelope No. 9 98 x 225 mm (3.87 x 8.87 inches)

(20 to 24 lb bond)

• 50 sheets of 80 g/m paper in the tray1

• 10 sheets of 80 g/m in the multi-purpose tray

Envelope DL 110 x 220 mm (4.33 x 8.66 inches)

Envelope C5 162 x 229 mm (6.37 x 9.01 inches)

Envelope C6 114 x 162 mm (4.48 x 6.38 inches)

Transparency Letter, A4, Oficio Refer to the Plain paper section 138 to 146 g/m

bond)

(36 to 39 lb

• 100 sheets of 80 g/m (20 lb) paper in the tray1

• 20 sheets of 80 g/m2 (20 lb) in the multi-purpose tray

Labels Letter, Legal, US Folio,

A4, JIS B5, ISO B5, Executive, A5, Statement

Refer to the Plain paper section 120 to 150 g/m

bond)

(32 to 40 lb

• 100 sheets of 80 g/m (20 lb) paper in the tray1

• 35 sheets of 80 g/m in the multi-purpose tray

Card stock

Letter, Legal, US Folio, A4, JIS B5, ISO B5, Executive, A5, Statement, Post Card 4x6

Thick paper Letter, Legal, US Folio,

A4, JIS B5, ISO B5, Executive, A5, Statement, Post Card 4x6

Refer to the Plain paper section

• 120 to 163 g/m bond) for the tray1

• 120 to 220 g/m2 (24 to 58 lb bond) for the multi-purpose tray

• 90 to 120 g/m bond) for the tray1

• 90 to 120 g/m2 (24 to 32 lb bond) for the multi-purpose tray

• 90~105 g/m for high capacity feeder

Minimum size (custom) 98 x 148 mm (3.86 x 5.83 inches) 60 to 220 g/m2 (16 to 58 lb bond)

(24 to 43 lb

(24 to 32 lb

(24 to 28 lb bond)

• 100 sheets of paper in the tray1

• 10 sheets of paper in the multi-purpose tray

• 250 sheets of paper in the tray1

• 50 sheets of paper in the multi-purpose tray

• 1250 sheets of paper in the high capacity feeder

Maximum size (custom) 216 x 1200 mm (8.5 x 47.24 inches)

a. Maximum capacity may differ depending on media weight, thickness, and environmental conditions. b. High capacity feeder does not support A6. c. We recommend using Card stock that is less than 0.23mm thick.

) bond 2,100

(20 lb)

4.3 <

Loading originals and print media>

Page 39

Media sizes supported in each mode

Mode Size Source

Copy mode Letter, A4, Legal, Folio,

Oficio, Executive, ISO B5, A5

•Tray 1

• Optional tray

• Multi-purpose tray

• High capacity feed e r

Single side printing

All sizes supported by the machine

•Tray 1

• Optional tray

• Multi-purpose tray

• High capacity feed e r

Duplex printing

Fax mode

Letter, A4, Legal, Folio, Oficio, JIS B5, ISO B5, Executive, A5, Statement

Letter, A4, Legal •Ttray 1

•Tray 1

• Optional tray

• Multi-purpose tray

• High capacity feed e r

• Optional tray

• High capacity feed e r

a. 60 to 120 g/m2 (16 to 32 lb bond) only b. Only the optional fax kit is installed.

Guidelines for selecting and storing print media

When selecting or loading paper, envelopes, or other print materials, keep these guidelines in mind:

• Always use print media that conform with the specifications listed on

4.3.

page

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• For the best print quality, use only high quality copier grade paper specifically recommended for use in laser printers.

• Avoid using the following media types:

- Paper with embossed lettering, perforations, or a texture that is too

smooth or too rough

- Erasable bond paper

- Multi-paged paper

- Synthetic paper and thermally reactive paper

- Carbonless paper and Tracing paper. Use of these types of paper could result in paper jams, chemical smells, and damage to your machine.

• Store print media in its ream wrapper until you are ready to use it. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture or other conditions that can cause it to wrinkle or curl.

• Store unused print media at temperatures between 15 °C and 30 °C. The relative humidity should be between 10% and 70%.

• Store unused print media in a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special media types one sheet at a time through the multipurpose tray to avoid paper jams.

• To prevent print media, such as transparencies and label sheets, from sticking together, remove them as they print out.

Guidelines for special print media

Media type Guidelines

Envelopes • Successful printing on envelopes depends upon

the quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper should not exceed 90 jamming may occur.

- Construction: Prior to printing, envelopes should lie flat with less than 6 should not contain air.

- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.

- Temperature: You should use envelopes that are compatible with the heat and pressure of the machine during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

Acceptable

Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the printer’s fusing temperature for 0.1 second. Check your machine’s specification to view the fusing temperature, see page strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

g/m2 (20 to 24 lb bond) or

mm curl, and

17.1. The extra flaps and

4.4 <

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Page 40

Media type Guidelines

Transparencies • To avoid damaging the machine, use only

transparencies designed for use in laser printers.

• Transparencies used in the printer must be able to withstand the machine’s fusing temperature. Check your machine’s specification to view the fusing temperature, see page

• Place them on a flat surface after removing them from the machine.

• Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle them carefully.

• To avoid fading, do not expose printed transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled, curled, or have any torn edges.

• When you use the color printed transparency on a beam projector, due to toner’s characteristics, it won’t be reflected in colors.

17.1.

Caution

• Recommended media: Transparency for a Color Laser Printers produced by HP, Xerox and 3M.

• It is not recommended to use paperbacked transparencies such as Xerox 3R91334, which can cause a jam or be scratched.

Media type Guidelines

Labels • To avoid damaging the machine, use only labels

designed for use in laser printers.

• When selecting labels, consider the following factors:

Card stock or custom-sized materials

Preprinted paper

- Adhesives:

stable at your machine’s fusing temperature. Check your machine’s specification to view the fusing temperature, see page

- Arrangement: Only use labels with no

exposed backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with

no more than 13 direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

• Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a single pass through the machine.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Do not print on media smaller than 98 mm (3.86 inches) wide or 148

• In the software application, set margins at least

mm (0.25 inches) away from the edges of

6.4 the material.

• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature for 0.1 second. Check your machine’s specification to view the fusing temperature, see page

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

The adhesive material should be

17.1

mm ( 5 inches) of curl in any

mm (5.83 inches) long.

17.1.

Note

Using photographic paper or coated paper may cause problems, requiring repairs. Such repairs are not covered by Samsung’s warranty or service agreements.

4.5 <

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Page 41

Changing the size of the paper in the paper tray

To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray.

paper length guide

paper width guide

Note

If you have installed an optional high capacity feeder, refer to Quick Install Sheet to adjust paper size.

1 Adjust the paper length guide to the desired paper length. It is

preset to Letter or A4 size depending on the country. To load another size, hold the lever and move the length guide to the corresponding position.

2 After inserting paper into the tray, while pinching the paper width

guide as shown, move it toward the stack of paper until it lightly touches the side of the stack. Do not press the guide too tightly to the edge of the paper; the guide may bend the paper.

Note

• Do not push the paper width guides far enough to cause the materials to warp.

• If you do not adjust the paper width guides, it may cause paper jams.

4.6 <

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Page 42

Loading paper

Loading paper in tray 1, optional tray or optional high capacity feeder

Envelope

Preprinted paper

Transp arency

Load the print media you use for the majority of your print jobs in the tray 1. The tray 1 can hold a maximum of 520 sheets of 80 g/m bond) plain paper.

You can purchase an optional tray and attach it below the standard tray to load an additional 520 sheets of paper. (Page 15.1)

1 To load paper, pull and open the paper tray and place paper with the

side you want to print facing up.

(20 lb

Note

• When using a transparency, avoid using transparency without stripe band or with stripe band on the longer side of the paper. It might cause a paper feeding jam.

Punched paper

Label

2 After inserting paper into the tray, while pinching the paper width

guide as shown, move it toward the stack of paper until it lightly touches the side of the stack. Do not press the guide too tightly to the edge of the paper; the guide may bend the paper.

Card stock

Letterhead paper

• Place the side to be printed facing up.

Note

• Do not push the paper width guides far enough to cause the materials

• If you do not adjust the paper width guides, it may cause paper jams.

4.7 <

Loading originals and print media>

to warp.

Page 43

3 After loading paper, set the paper type and size for the tray. See

4.9 for copying and faxing or Software section for PC-

page printing.

Note

If you experience problems with paper feed, place one sheet at a time in the multi-purpose tray.

In the multi-purpose tray

The multi-purpose tray can hold special sizes and types of print material, such as transparencies, postcards, note cards, and envelopes. It is useful for single page printing on letterhead or colored paper.

Tips on using the multi-purpose tray

• Load only one size of print media at a time in the multi-purpose tray.

• To prevent paper jams, do not add paper when there is still paper in the multi-purpose tray. This also applies to other types of print media.

• Print media should be loaded face down with the top edge going into the multi-purpose tray first and be placed in the center of the tray.

• Always load only the specified print media to avoid paper jams and print quality problems. (Page

• Flatten any curl on postcards, envelopes, and labels before loading them into the multi-purpose tray.

To load paper in the multi-purpose tray:

4.2)

3 Load the paper with the side to be printed on facing down.

Note

• When using a transparency, avoid using transparency without stripe band or with stripe band on the longer side of the paper. It might cause a paper feeding jam.

1 Open the multi-purpose tray and unfold the multi-purpose tray

extension, as shown.

2 If you are using paper, flex or fan the edge of the paper stack to

separate the pages before loading.

For transparencies, hold them by the edges and avoid touching the print side. Oils from your fingers can cause print quality problems.

• Place the side to be printed facing down.

Envelope

Punched paper

Label

Preprinted paper

Card stock

Banner paper

Make sure you load one sheet at a time, and hold the paper with two hands for the paper not to fall since the paper length is longer than the multi-tray length.

Transp arency

Letterhead paper

4.8 <

Loading originals and print media>

Page 44

4 Squeeze the multi-purpose tray paper width guides and adjust them

to the width of the paper. Do not force too much, or the paper will be bent, which will result in a paper jam or skew.

5 After loading paper, set the paper type and size for the multi-

purpose tray. See page

section for PC-printing.

4.9 for copying and faxing or the Software

Note

The settings made from the printer driver override the settings on the control panel.

Setting the paper size and type

After loading paper in the paper tray, you need to set the paper size and

type. These settings will apply to Copy and Fax modes.

For PC-printing, you need to select the paper size and type in the

application program you use on your PC. (See Software section.)

1 Press Machine Setup on the control panel. 2 Press Admin Setting. 3 When the login message appears, enter password with number

keypad and press OK. (Page 4 Press the General tab. 5 Press the down arrow to switch the screen, press Tray

Management. 6 Select tray and its options such as paper size and type. 7 Press OK.

Note

If you want to use special sized paper such as a billing paper, select

Custom section

in the .

Paper

3.5)

tab in the printer propeties. See

Software

6 After printing, fold the multi-purpose tray extension and close the

multi-purpose tray.

4.9 <

Loading originals and print media>

Page 45

5 Copying

This chapter gives you information about using your machine as a copy machine.

This chapter includes:

• Understanding the Copy screen

• Copying originals

• Changing the settings for each copy

• Using special copy features

Understanding the Copy screen

Note

When Auto mode is used, there maybe some orginals for which

the mode is not correctly switched between

white

. In this case, select Color or B/W manually as

appropriate to the original.

• Light, Dark: Adjusts the brightness level to make a copy that is

easier to read, when the original contains faint markings and dark images. (Page 5.5)

• Paper Supply: Selects the paper supply tray.

• Saving to box: Sets the machine to save the originals to the

document box for later use.

in color and black/

Note

For details about how to use the Document Box, refer to the Document Box chapter. (Page

10.1.)

When you press Copy on the Main screen, the Ready To Copy screen

appears which has several tabs and lots of copying options. All the options are grouped by features so that you can configure your selections easily.

If the screen displays an other menu, press ( ) to go to the Main

screen.

Basic tab

• Original Size: Selects the size of the originals. (Page 5.3)

• Reduce/Enlarge: Reduces or enlarges the size of a copied image.

(Page 5.3)

• Duplex: Sets the machine to print copies on both sides of the

paper. (Page 5.3)

• Output: Selects Collated or Uncollated copy options. If you

install the optional stacker & stapler, then the staple related option appears. (Page 5.4)

• Text, Text/Photo, Photo, Magazine: Improves the copy quality by

selecting the document type for the current copy job. (Page 5.5)

• Color, B/W, Auto: You can switch this mode among color, black/

white and automatic mode. Select whether the user print copies in

mono or color. If you select the Auto mode, the machine detects

the original document and decide the output is colored or not. In this case, the copying speed will be reduced.

Advanced tab

• Job Build: Allows you to copy several pages or different types of

originals into a single copy. (Page 5.5.).

• ID Copy: Prints 2-sided originals on one sheet of paper. This

feature is helpful for copying a small-sized item, such as a business card. (Page 5.6)

• N-Up: Prints 2 or 4 original images, reduced to fit onto one sheet of

paper. (Page 5.6)

• Poster Copy: Prints a large image into divided 9 pages.

(Page 5.7)

• Clone Copy: Prints multiple image copies from the original

document on a single page. (Page 5.8)

• Book Copy: Allows you to copy an entire book. (Page 5.8)

• Booklet: Creates booklets from a sequential set of either 1-sided

or 2-sided originals. (Page 5.8)

• Covers: Automatically adds covers to your copied set using stock

taken from a different tray. (Page 5.9)

• Transparencies: Adds a blank or printed divider between

transparencies within a set. (Page 5.9)

• WaterMark: Prints an image with the added watermark. (Page 5.9)

• Overlay: Prints an image with the image previously stored in your

machine. (Page 5.9)

5.1 <

Copying>

Page 46

• Auto Crop: Prints only the image of an original after cropping the

blank parts like the margin. (Page 5.9)

• Multi-Bin: Allows you to select the output mode. (Page 5.10)

Copying originals

This is the normal and usual procedure for copying your originals.

Image tab

• Erase Edge: Allows you to erase punch holes, staple marks, and

fold creases along any of the four documents edges. (Page 5.10)

• Erase Background: Prints an image with no background.

(Page 5.11)

• Margin Shift: Creates a binding edge for the document.

(Page 5.11)

• Scan Enhance: Use this feature for the better quality of copy-

output. (Page 5.11)

• Adjust Backside Image: Allows you to copy and image and

remove the back-side image shown through. (Page 5.11)

1 Press Copy from the Main screen. 2 Place originals, face up, in the DADF, or you can use the scanner

glass with a single original document face down.

3 Adjust the settings for each copy such as Original Size, Reduce/

Enlarge, Duplex and more. (Page

5.3, Page 5.3)

5.2 <

4 Select the tray by pressing the appropriate tray on screen.

5 Enter the number of copies using the number keypad, if necessary. 6 Press Start on the control panel to begin copying.

Copying>

Page 47

Note

To cancel the current copy job, press Stop on the control panel. Or you can delete the current and pending job using Job Status

on the control panel. Select the job you want to cancel and

press Delete.

Changing the settings for each copy

On the Basic tab of the Copy screen, you can select copy features

before starting to copy.

Note

The Basic tab setting is only for each copy. That means that the

setting does not apply to the next copy job. After finishing the current copy job, the machine automatically restores the default settings after certain time. Or the machine resume to default

setting when you press the Clear All button on the control panel

or when you press other menu such as fax or else except the

Job Status screen. The default copy setting can be changed in Admin Setting.

12.2)

(Page

Changing the size of originals

Press the Basic tab > Original Size, then use left/right arrows to set the

original size.

Press more to see the detail values.

Reducing or enlarging copies

Press the Basic tab > Reduce/Enlarge, then use left/right arrows to

reduce or enlarge an image on the paper.

Press more to see the values.

• Original(100%): Prints texts or images the same size as originals.

• Auto Fit: Reduces or enlarges the original based on the size of the

output paper.

• Other preset values: Allows you to easily select commonly used values.

Note

The Custom option is different depending on where the

originals is placed. In the DADF, 25~200% adjustment is possible. And in the scanner glass, 25~400% adjustment is possible.

• Custom: Selects the scanning area of the original. Press the

cardinal point arrows to set the size.

• Auto (DADF only): Automatically detects the size of originals, but

this option supports only when originals are Legal, Letter, or A5 sized. If the originals is mixed-sized, then the machine detects the largest original size and select the largest-sized paper in the tray.

• Mixed Size (Letter & Legal) (DADF only): Allows for the use of

both of Letter and Legal sized papers together, and the machine uses the proper-sized paper from several trays. For example, if the originals are total 3 pages, 1st page is the letter-sized paper, 2nd page is the legal-sized paper, and 3rd page is the letter-sized paper, then the machine prints the output first letter, legal, and letter in order from several trays.

• Other preset values: Allows user to easily select commonly used values.

Copying on both sides of originals (Duplex)

Press the Basic tab > Duplex, then use left/right arrows to select Duplex

value.

Note

If you want to copy originals on the scanner glass and copy both

sides of original, the message Another Page? appears after

the first page copied. At this time, load the original’s the other

side facing down and press Yes, then the machine starts

scanning the second page of your original.

Press more to see the detail values.

• 1 -> 1 Sided: Scans one side of an original and prints on one side

of the paper, this function produces exactly the same print out from originals.

• 1 -> 2 Sided: Scans one side of originals and prints them on both

sides of the paper.

5.3 <

Copying>

Page 48

• 1 -> 2 Sided, Rotate Side 2: Scans one side of the originals and

prints on both sides of the paper, but the information on the back side of the print out is rotated 180°.

• 2 -> 1 Sided: Scans both sides of the originals and prints each of

one on a separate sheet.

• Reverse 2 -> 2 Sided: Scans the both sides of originals and prints

them on both sides of a paper. But the machine reverses the print out order of the originals. The machine prints the back sides of originals first, which means the front sides of originals is printed on the back side of a paper.

Deciding the form of copy output (Collated / Staple)

• 2 -> 2 Sided: Scans both sides of the original and prints on both

sides of the paper. This function produces exactly the same print out from the originals.

• 2 -> 1 Sided, Rotate Side 2: Scans both sides of the original and

prints each one on a separate sheet, but the information on the back side of the printout is rotated 180 degree.

• Reverse 1 -> 2 Sided: Scans originals and prints them on both

sides of a paper. But the machine reverses the print out order of the originals. The machine prints the second original first, which means the firstly input original is printed on the back side of a paper. For instance, if you print 6 sheet of original papers, every even numbered pages of originals will be printed on the front side of a paper, and every odd numbered pages of originals will be printed on the back side of a paper.

Press the

Stapled

Basic

tab >

Output

, then use left/right arrows to select

. This feature is supported only when the original is on the DADF.

Collated

Note

If you want to copy originals on the scanner glass and copy both

sides of original, the message Another Page? appears after the

first page copied. At this time, load the original’s the other side

facing down and press Yes, then the machine starts scanning

the second page of your original.

Press more to see the values.

• Collated: Prints output in sets to match the sequence of originals.

• Uncollated: Prints output sorted into stacks of individual pages.

• Staple, Portrait: Adds a single staple to all of your portrait-

oriented output.

• Reverse 1 -> 2 Sided, Rotate Sided2: Scans originals and prints

them on both sides of a paper. But the machine reverses the print out order of the originals. The machine prints the second original first, which means the firstly input original is printed on the back side of a paper. For instance, if you print 6 sheet of original papers, every even numbered pages of originals will be printed on the front side of a paper, and every odd numbered pages of originals will be printed on the back side of a paper. The information on the back side of the print out is rotated 180 degree.

5.4 <

• Staple, Landscape: Adds a single staple to all of your landscape-

oriented output.

Note

The Staple feature is available with an optional stacker & stapler. (Page

Copying>

15.1)

Page 49

Selecting the type of originals

Press the Basic tab and select an appropriate original type.

• Text: Use for originals containing mostly text.

• Text/Photo: Use for originals with mixed text and photographs.

• Photo: Use when originals are photographs.

• Magazine: Use when originals are magazines.

Color Mode

Select the color mode you want to use.

• Color: Copys the originals in color.

• B/W: Copys the originals in black and white.

• Auto: The machine automatically senses the color of the originals

and copys in color or b/w according to the originals.

Changing the darkness

This defines the degree of darkness. Use left/right arrows to change the level of light/dark in the printouts.

Using special copy features

On the Advanced tab or the Image tab of the Copy screen, you can

select specific copy features.

Note

When the machine enters power saver mode, the jobs in the segment list will be deleted to prevent accessing by the unexpected users.

1 Press Copy from the Main screen. 2 Select the tray in Paper Supply. 3 Press the Advanced tab > Job Build. 4 Press On to enable job build function.

- Off: Disables Job Build feature.

- On: Enables Job Build feature.

- Display Between Segments: After executing a segment, the job is

paused with this screen. is displayed Then the user can select to keep copying or stop.

- Print: Prints the sample page(s) of a segment to confirm the

contents.

- Delete: Deletes a segment.

- Delete All: Deletes all segments.

- Print All: Prints all segments.

- Add Segment: Adds a new segment.

- Cancel: Removes all segments in the list, and cancels the job.

5 Press Add Segment. 6 Place originals, face up, in the DADF, or you can use the scanner

glass with a single original document face down.

Merging multiple jobs as a single copy

This feature allows you to merge multiple copy jobs into a single copy. For example, if you need to use the DADF and the scanner glass for a copy job, you can use this feature. In the picture below, each number means each segment order.

䓅

䓄

䓆

䓈

① Segment 1 from the DADF. ② Segment 2 from the

scanner glass.

䓇

③ Segment 3 from the DADF. ④ Segment 4 from the

scanner glass.

⑤ Segment 5 from the DADF.

5.5 <

7 Press Start on the control panel.

Then the machine starts scanning.

8 Repeat step 5 to step 7.

Note

As long as the hard drive capacity of your device remains, you can add segments without any restriction.

9 After adding segments, press Print All.

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ID card copying

Copying ID with the manual ID copy option

The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item, such as a business card.

Note

The original must be placed on the scanner glass to use this feature.

1 Place the front side of an original facing down on the scanner glass

where arrows indicate as shown, and close the scanner lid.

2 Press Copy from the Main screen.

If you want to copy several ID cards on a paper, or adjust the copying position of the page, follow the next steps.

Next steps are the procedure when you copy two people's driver's license cards (100mm X 80mm) in one page.

1 Press Machine Setup on the control panel. 2 Select Admin Setting. When the login message pops up, then

enter password and press OK. 3 Press the Setup tab > Copy Setup > Mamual ID Copy Setup. 4 Press the number from the template list table. 5 Press Edit Template. 6 Selec the appropriate option values and press OK.

• Template Name: Enter the template name.

• Scan Position: Select the position for scanning. You should select

the largest scanning position out of the originals.

LEFT, TOP : X-000mm/Y-000mm, RIGHT, BOTTOM: X-110mm/Y090mm

3 Press the Advanced tab > ID Copy. 4 Press Start on the control panel.

Then the machine starts scanning the front side.

5 Turn the original over and place it on the scanner glass, where

arrows indicate as shown. Then, close the scanner lid.

6 Press Start on the control panel to begin copying.

Note

If this option is grayed out, select the Duplex option to 1 -> 1 Sided.

• Number of Images: Select how many images are on a page.

(select number 4.)

• Image Position: Select the position of a page which images are

on. If you choose to copy four images, you have to select four positions here.

• First Image Position: LEFT, TOP : X-000mm/Y-020mm, RIGHT,

BOTTOM: X-100mm/Y-100mm

• Second Image Position: LEFT, TOP : X-105mm/Y-020mm,

RIGHT, BOTTOM: X-205mm/Y-100mm

• Third Image Position: LEFT, TOP : X-000mm/Y-150mm, RIGHT,

BOTTOM: X-100mm/Y-230mm

5.6 <

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• Forth Image Position: LEFT, TOP : X-105mm/Y-150mm, RIGHT,

BOTTOM: X-205mm/Y-230mm

7 Press OK, the template you have saved will be shown in the

template list table.

8 Press and select Copy.

Poster copying

Your original will be divided into 9 portions. You can paste the printed pages together to make one poster-sized document. This copy feature is available only when you place originals on the scanner glass. Each portion is scanned and printed on by one in the following order.

9 Press the Advanced tab > ID Copy > Mamual ID Copy Setup. 10 Press the template you have saved from the template list. 11 Press the Start button on the control panel. now follow the

instruction on display to finish the ID copy for four images.

2-up or 4-up copying (N-up)

The machine reduces the size of the original images and prints 2 or 4 pages onto one sheet of paper.

1 2

2-up copying 4-up copying

1 Load the originals, face up, in the DADF. (Page 4.1) 2 Press Copy from the Main screen. 3 Select the tray in Paper Supply. 4 Press the Advanced tab > N-Up. 5 Select Off, 2Up, or 4Up.

• Off: Copies an original onto one sheet of paper.

• 2Up: Copies two separate originals onto one page.

• 4Up: Copies four separate originals onto one page.

1 Place a single original face down on the scanner glass. (Page 4.1)

Note

The original must be placed on the scanner glass to use this feature.

2 Press Copy from the Main screen. 3 Select the tray in Paper Supply.

4 Press the Advanced tab > Poster Copy.

Note

If this option is grayed out, select following options in the Basic tab to activate it;

- Duplex to 1 -> 1 Sided

- Reduce/Enlarge to Original(100%)

- Paper Supply to Tray.

5 Press On to activate this feature. 6 Press OK.

7 Press Start on the control panel to begin copying.

Note

Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order:

6 Press Start on the control panel.

Note

You cannot adjust the copy size using the Reduce/Enlarge for the N-Up feature.

5.7 <

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Clone copying

The machine prints multiple original images on a single page. The number of images is automatically determined by the original image and the paper size.

1 Place a single original face down on the scanner glass. (Page 4.1)

Note

The original must be placed on the scanner glass in order to use this feature.

2 Press Copy from the Main screen. 3 Select the tray in Paper Supply. 4 Press the Advanced tab > Clone Copy.

Note

If this option is grayed out, select following options in the Basic tab to activate it;

- Duplex to 1 -> 1 Sided

- Reduce/Enlarge to Original(100%)

- Paper Supply to Tray.

5 Press On to activate this feature. 6 Press OK. 7 Press Start on the control panel to begin copying.

Note

To remove shadows of a book edge, press the Image tab > Erase Edge > Book Center and Edge Erase.

4 Select the binding option.

• Off: Disables this feature.

• Left Page: Prints left page of the book.

• Right Page: Prints right page of the book.

• Both Page: Prints both facing pages of the book.

5 Press OK. 6 Press Start on the control panel to begin copying.

Booklet copying

The machine automatically prints on one or both sides of the paper, which are then folded to produce a booklet with all of the pages in the correct sequence.

The machine will also reduce and correctly adjust the position of each image to fit on the selected paper.

1 Place the originals face up in the DADF. Or place a single original

face down on the scanner glass. (Page

2 Press Copy from the Main screen. 3 Select the tray in Paper Supply. 4 Press the Advanced tab > Booklet.

4.1)

Book copying

Use this feature to copy a book. If the book or magazine is thicker than 30 mm (1.18 inches), start copying with the scanner lid open.

1 Place the originals face down on the scanner glass. (Page 4.1)

Note

The original must be placed on the scanner glass to use this feature.

2 Press Copy from the Main screen. 3 Press the Advanced tab > Book Copy.

5.8 <

5 Press On to activate this feature, and select detailed settings for

each option.

• 1 Sided Original: Copys on one side of the paper.

• 2 Sided Original: Copys on both sides of the paper.

6 Press OK. 7 Press Start on the control panel to begin copying.

Note

This feature is possible only with A4, Letter, Legal, Folio, Oficio, JIS B5, ISO B5, Executive, A5 and Statement sized paper.

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Page 53

Cover copying

The machine automatically adds covers to your copied set using stock taken from a different tray. Covers must be the same size and orientation as the main body of the job.

8 Press OK. 9 Press Start on the control panel to begin copying.

Watermark copying

1 Place the originals face up in the DADF. Or place a single original

face down on the scanner glass. (Page

2 Press Copy from the Main screen. 3 Select the tray in Paper Supply. 4 Press the Advanced tab > Covers.

4.1)

Note

Once you have set the Paper Supply option to Auto, you

cannot use this feature.

5 Press On to use this feature, and select detailed settings for each

option.

• Position: Selects whether the cover will be placed at the front,

back, or both.

• Cover Sheet: Selects whether the cover will be 1 sided, 2 sided, or

blank paper.

• Paper Source: Select the paper tray, where the cover sheet is

loaded.

6 Press OK. 7 Press Start on the control panel to begin copying.

Transparency copying

When you prepare transparencies for presentations, use this feature to copy the information.

Note

Before you start this special copy job, set the tray's Paper Types and Paper Size to Transparency.(Page

1 Place the originals face up in the DADF. Or place a single original

face down on the scanner glass. (Page

2 Load the right-sized transparencies into the tray you have set. 3 Set the paper type to Transparency. 4 Press Copy from the Main screen. 5 Press the Advanced tab > Transparencies. 6 Select Transparencies option.

• No Separator: Does not place separator sheets between

transparencies.

• Black Sheet: Places a blank sheet between transparencies.

• Printed Sheet: Places the same image on the divider sheets as

printed on the transparency.

7 Select media sources, in case you selected either Black Sheet or

Printed Sheet.

4.9)

4.1)

You can copy the original with a watermark. For example, you can use it

when you want to have large gray letters such as Top Secre t or Confidential printed diagonally across the first page or all pages of the

copy.

1 Place the originals face up in the DADF. Or place a single original

face down on the scanner glass. (Page

2 Press Copy from the Main screen. 3 Select the tray in Paper Supply. 4 Press the Advanced tab > WaterMark. 5 Select WaterMark option.

• Off: Disables this feature.

• Top Secret: Prints the original with Top Secret text.

• Confidential: Prints the original with Confidential text.

• Urgent: Prints the original with Urgent text.

• Draft: Prints the original with Draft text.

• Custom: The machine prints the original with the customized text.

6 Select 1st Page only, Size, Position, Darkness of options. 7 Press OK. 8 Press Start on the control panel to begin copying.

4.1)

5.9 <

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Page 54

Overlay copying

If you scan and store the data such as format, you can copy the original with the previously stored data.

1 Place the originals face up in the DADF. Or place a single original

face down on the scanner glass. (Page

2 Press Copy from the Main screen.

4.1)

3 Select the tray in Paper Supply. 4 Press the Advanced tab > Auto Crop. 5 Press On to activate this feature. 6 Press OK. 7 Press Start on the control panel to begin copying.

Multi-Bin

You can choose the output mode for printouts.

Note

You can only use this feature if you have installed optional 2-Bin Finisher or 4-Bin Mailbox.

3 Select the tray in Paper Supply. 4 Press the Advanced tab > Overlay. 5 Press List. 6 Select a file name. 7 Select a overlay option.

• New: Makes the new overlay. Select options for a new overlay and

enter the file name.

• Detail: Shows information of the selected overlay.

• Edit: Modifies the name of the selected overlay.

• Delete: Deletes the selected overlay.

• Apply: Prints the originals with the selected overlay.

• Print: Prints the selected overlay.

• Cancel: Cancels overlay options you have selected.

8 Press Start on the control panel to begin copying.

If you have selected option New in step 7, the machine starts storing the new overlay by pressing the Start button.

Auto crop copying

The machine prints only the image of an original after cropping the blank parts like the margin.

1 Press Copy from the Main screen. 2 Press the Advanced tab > Multi-Bin. 3 Select the appropriate option.

• Mailbox: Printouts are stacked in the bin you have set. If you set

the mailbox to Bin3, printouts will be stacked in Bin3.

• Job Separator: Printouts are stacked in the sequence of job order

in each bin. However, if there is a vacant bin left, the vacant bin has priority, which means prinouts will be stacked there first.

• Collator: Printouts are stacked in sets to match the sequence of

originals in each bin.

• Stacker: Printouts are stacked in bins one-by-one. When Bin1 is

full, printouts will be stacked in Bin2.

4 Press OK.

Erasing edges

You can copy the original without any edges or margins.

1 Place the originals face up in the DADF. Or place a single original

face down on the scanner glass. (Page

2 Press Copy from the Main screen.

4.1)

5.10 <

1 Place a single original face down on the scanner glass. Or load the

originals face up in the DADF. (Page

2 Press Copy from the Main screen. 3 Press the Image tab > Erase Edge. 4 Select the appropriate option.

• Off: Disables this feature.

• Border Erase: Erases equal amounts on all edges of the copies.

Copying>

4.1)

Page 55

• Small Original Erase: Erases 0.25" (6mm) from the edge of the

copies. The original must be placed on the scanner glass to use this feature.

• Hole Punch Erase: Erases hole punch marks from the left edge of

the copies.

• Book Center and Edge Erase: Erases shadows of a binding or

book edge from the center and side edges of the copies. This feature only applies when you do copying a book. (Page 5.8)

Note

If you have set the Book Copy option to Off, you cannot use

Book Center and Edge Erase. 5 Press OK. 6 Press Start on the control panel to begin copying.

Erasing background images

This feature is helpful when copying originals containing color in the background, as in newspapers or catalogs.

1 Load the originals, face up, in the DADF. Or place a single original

face down on the scanner glass.

2 Press Copy from the Main screen. 3 Press the Image tab > Erase Background.

• Off: Disables this feature.

• Auto: Optimizes the background.

•

Enhance

• Erase : The higher the number is, the lighter the background is. 4 Press OK. 5 Press Start on the control panel to begin copying.

: The higher the number is, the more vivid the background is.

Shifting margins

You can secure a room for binding by shifting the margin of a page.

4 Select Margin Shift option.

• Off: Disables this feature.

• Auto Center: Automatically centers of the paper copy. The original

must be loaded on the scanner glass to use this feature. This option supports only the original is loaded on the scanner glass.

• Custom Margin: Adjusts the margin of the left and right, top and

bottom as you want using arrows. This option supports both on the scanner glass or in DADF.

5 Press OK. 6 Press Start on the control panel to begin copying.

Gray enhance copying

When you copy the original in gray scale, use this feature for the better quality of copy-output. This feature is only for the copy in gray scale.

1 Place a single original face down on the scanner glass. Or load the

originals face up in the DADF. (Page

2 Press Copy from the Main screen. 3 Press the Image tab > Scan Enhance. 4 Press On to activate this feature. 5 Press OK . 6 Press Start on the control panel to begin copying

4.1)

Adjusting backside images

When the original is thin and the back-side imgaes are shown though, you can use this feature to remove the back-side image.

1 Place a single original face down on the scanner glass. Or load the

originals face up in the DADF. (Page

2 Press Copy from the Main screen. 3 Press the Image tab > Adjust Backside Image. 4 Press On to activate this feature. 5 Choose the level from 1 to 5. The higher the number, the more the

back-side images are removed.

6 Press OK . 7 Press Start on the control panel to begin copying.

4.1)

1 Place a single original face down on the scanner glass. Or load the

originals face up in the DADF. (Page

2 Press Copy from the Main screen. 3 Press the Image tab > Margin Shift

4.1)

5.11 <

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Page 56

6 Faxing (Optional)

This chapter gives you information about using your machine as a fax machine.

This chapter includes:

• Preparing to fax

• Understanding the Fax screen

• Sending a fax

• Receiving a fax

• Adjusting the document settings

• Setting up a fax ph onebook

• Using the polling option

• Using Mailbox

• Printing a report after sending a fax

• Sending a fax in toll save time

• Adding documents to a reserved delay fax job

• Forwarding a received fax to other destination

• Setting up the end fax tone

• Setting up receiving faxes in color

• Sending a fax from a computer

Note

• You cannot use this machine as a fax via the Internet phone. For more information, ask the Internet service provider.

• We recommend you to use traditional analog phone services (PSTN: public switched telephone network) when connecting telephone lines to use Fax. If you use other Internet services (DSL, ISDN, VolP), you can improve the connection quality by using the Micro-filter. The Micro-filter eliminates unnecessary noise signals and improves connection quality or Internet quality. Since the DSL Micro-filter is not provided with the machine, contact your Internet Service provider for use on DSL Micro-filter.

Preparing to fax

Before you send or receive a fax, you need to connect the supplied line cord to the wall jack. Refer to the Quick Install Guide how to make a connection. The method of making a telephone connection is varies from one country to another.

Note

If you want to add fax feature to the machine, check the option lists (Page When you purchase a fax kit, install the kit by following the steps described in the Fax Kit Setup Guide which is enclosed in the kit. After installing the fax kit, set the machine to use this feature. (Page

15.1) and contact the purchasing point to order.

16.3)

Sending a fax from a computer

You can send a fax from your computer without going to the machine. To

send a fax from your computer, the Samsung Network PC Fax program

must be installed. This program will be installed when you installed the

printer driver. (See Software section.)

Sending a fax from your Computer

1 Open the document to be sent. 2 Select Print from the File menu. 3 The Print window will be displayed. It may look slightly different

depending on your application.

4 Select Samsung Network PC Fax from the Print window. 5 Click Print or OK. 6 Enter the recipients’ numbers and select the option.

1 Line port 2 Micro filter 3 DSL modem /

Telephone line

• To use advanced features of the fax, press Machine Setup on

the control panel and

12.5)

(Page

Admin Setting

> Setup > Fax Setup.

6.1 <

If you want to use a cover page, check Use cover page.

Faxing (Optional)>

Page 57

Check Notify me on delivery, when the fax delivered to the recipients

successfully.

7 Click Send.

Note

For more information about Samsung Network PC Fax, click

Help.

Checking a sent fax list

You can check a sent fax list on your computer.

From the

Printers > Network PC Fax > Fax Journal. Then, the Fax Journal

appears with the fax list you have sent.

Start

menu, click Programs or All Programs > Samsung

• : Deletes the last digit entered.

• : Removes all digits of the selected entry.

• Remove: Removes the selected fax number entry.

• Remove All: Removes all the fax numbers in the input area.

• Address Book: Picks up the frequently used fax numbers directly from your machine or from SyncThru™ Web Service. (Page 6.9)

• Duplex: Selects whether the machine send faxes one side of the

original, both sides of the original.

• Resolution: Adjusts the resolution options.

• Saving to box: Sets the machine to save the originals to the

document box for later use.

Note

For details about how to use the Document Box, refer to the Document Box chapter. (Page

10.1.)

Understanding the Fax screen

To use the fax feature, press Fax on the Main screen. If the screen displays an other menu, press ( ) to go to the Main screen.

Note

If the optional fax feature is not installed the fax icon will not

appear on the Main screen.

Basic tab

• Fax number input area: Shows the recipient's fax number using

the number keypad on the control panel. If you configured the

phone book, press Individual or Group. (Page 6.8)

• Add No: Lets you add more destinations.

Advanced tab

• Job Build: Allows you to send several fax jobs in a single fax

transmission. (Page 6.5.).

• Original Size: Selects the size of the original document. Press OK

to update current setting.

• Delay Send: Sets the machine to send a fax at a later time without

your intervention. (Page 6.5)

• Priority Send: Sends an urgent fax before reserved operations.

(Page 6.5)

• Polling: Used when the receiver requests the document to be

faxed remotely at sender's absence or vice versa. In order to use the polling function, the originals must be previously stored in the machine. (Page 6.9)

• Mailbox: Used to store a received fax or originals in the machine

memory which are ready to be polled. You can use a mailbox on the same machine you are using, or the one on a remote machine. Each mailbox has a corresponding mailbox number, name and password. (Page 6.11)

• Back: Returns to the Basic tab.

6.2 <

Faxing (Optional)>

Page 58

Image tab

Sending a fax

This part explains how to send a fax, and the special methods of transmission.

Note

When you place the originals, you can use either the DADF or the scanner glass. (Page the DADF and the scanner glass, the machine will read the originals on the DADF first, which has higher priority in scanning.

4.1) If the originals are placed on both

• Original Type: Enhances the fax quality based on the type of the

original document being scanned. (Page 6.8)

• Darkness: Adjusts the level of lightness or darkness of the fax.

(Page 6.8)

• Erase Background: Reduces dark backgrounds or paper patterns

as in newspaper originals. (Page 6.8)

• Color Mode: Selects whether the user sends the fax in mono or

color. (Page 6.8)

• Back: Returns to the Basic tab.

Setting the fax header

In some countries, you are required by law to indicate your fax number on any fax you send.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3 Press the Setup tab > Fax Setup > Machine ID & Fax No. 4 Touch the input area to enter the machine name and your fax

number.

5 Press OK.

3.5)

Sending a fax

1 Press Fax from the Main screen. 2 Place the originals face up in the DADF.

6.3 <

3 Adjust the document settings in the Image tab. 4 Select Duplex and Resolution options in the Basic tab.

Note

If the originals are printed on both sides of the paper, select

2 Sided with left/right arrows in the Duplex feature.

Faxing (Optional)>

Page 59

5 When the cursor is blinking in the input line, enter the fax number

using the number keypad on the control panel. Or use Address Book on the right side of the screen, if you have stored frequently

used fax numbers.

6 Enter a fax number using the number keypad on the control panel.

If the number is which you have dialed recently, press the Redial/

Pause button on the control panel to show ten recent fax numbers

and select a fax number.

7 Press Start when you hear a high-pitched fax signal from the

remote fax machine.

Automatic resending

When the number you have dialed is busy or there is no answer, the machine automatically redials the number.

To change the time interval between redials and/or the number of redial attempts, refer to the next following steps.

6 To add a number, press Add No. 7 Press Start on the control panel. The machine starts to scan and

send a fax to destinations.

Note

• When you want to cancel a fax job, press Stop before the machine start transmission. Or press the Job Status button, and select the job you want to delete, press Delete.

• If you used the scanner glass, the machine shows the message asking to place another page.

• While the machine is sending a fax, you can not send an email at the same time. (Page 7.3)

Sending a fax manually (On Hook Dial)

1 Press Fax from the Main screen. 2 Place the originals face up into the DADF.

1 Press Machine Setup on the control panel. 2 Select Admin Setting. When the login message pops up, then

enter password and press OK. (Page 3 Press the Setup tab > Fax Setup. 4 Press Redial. 5 Select Redia l Term and Redial Times.

6 Press OK.

3.5)

Redialing the last number

1 Press Fax from the Main screen.

3 Adjust the document settings in the Image tab. 4 Select Duplex and Resolution options in the Basic tab. 5 Press On Hook Dial on the control panel.

6.4 <

2 Adjust the document settings in the Image tab. 3 Place the originals face up into the DADF. 4 Press the Redial/Pause button on the control panel to show ten

recent fax numbers.

5 Select a fax number in the list and press OK.

The machine automatically begins to send.

Faxing (Optional)>

Page 60

Delaying a fax transmission

You can set your machine to send a fax at a later time when you will not be present.

1 Press Fax from the Main screen. 2 Place the originals face up in the DADF. 3 Adjust the document settings in the Image tab and the Basic tab. 4 Press the Advanced tab > Delay Send . 5 Press On. 6 Enter Job Name using the keyboard on the display, select Start

Time with left/right arrows.

4 Press the Advanced tab > Priority Send. 5 Press On. 6 Press OK. 7 Press Start to start the urgent fax job.

Sending multiple faxes in a single transmission

You can send multiple fax jobs in a single transmission.

Note

When the machine enters power saver mode, the jobs in the segment list will be deleted to prevent accessing by the unexpected users.

1 Press Fax from the Main screen. 2 Adjust the document settings in the Image tab and the Basic tab. 3 Press the Advanced tab > Job Build. 4 Press On to enable the job build function.

• If you do not enter Job Name, the machine assigns the job name

as 'Fax Send Job xxx'. 'xxx' number are set in order.

Note

Start Time is the specific time you want the fax to be sent. You

can set Start Time on a 24 hour basis and 15 minutes later than

the current time. For example, if it is 1:00, then you can set the time starting from 1:15. If the set time is incorrect, the warning message will appear and the machine resets it to the current time.

7 Press OK to start storing the scanned original data into memory.

Note

To cancel delaying a fax, press Off before sending is activated.

Sending a priority fax

This function is used when a high priority fax need to be sent ahead of reserved operations. The original is scanned into memory and immediately transmitted when the current operation is finished. In addition, priority transmission will interrupt a sending to multiple destinations between stations (example, when the transmission to station A ends, before transmission to station B begins) or between redial attempts.

1 Press Fax from the Main screen. 2 Place the originals face up in the DADF.

- Off: Disables Job Build feature.

- On: Enables Job Build feature.

- Display Between Segments: After executing a segment, the job is

paused with this screen is displayed. Then user can select to keep

sending fax or stop.

- Delete: Deletes a segment.

- Delete All: Deletes all segments.

- Send All: Prints all segments.

- Add Segment: Adds a new segment.

- Cancel: Remove all segments in the list, and cancel the job.

5 Press Add Segment. 6 Place the originals face up in the DADF. 7 Press Start to start scanning a segment for fax job. 8 Repeat step 5 to step 7.

Note

As long as space remains on your device's hard drive, you can add segments without any restriction.

3 Adjust the document settings in the Image tab and the Basic tab.

6.5 <

9 After adding segments, press Send All

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Page 61

Receiving a fax

This section explains how to receive a fax, and the special receiving methods available.

Changing the receive modes

Your machine is preset to Fax mode at the factory. When you receive a

fax, the machine answers the call on a specified number of rings and

automatically receives the fax. But if you want to change the Fax mode

to another mode, refer to next steps.

1 Press Machine Setup on the control panel. 2 Select A dmi n Setting. When the login message pops up, then

enter password and press OK. (Page

3 Press the Setup tab > Fax Setup > Fax Initial Setup > Receive

Mode.

4 Select the option.

• T elephone: Receives a fax by pressing Start.

• Fax: Answers an incoming fax call and immediately goes into the

fax reception mode.

• Answering Machine/Fax: Is for when an answering machine

attached to your machine. Your machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the machine

automatically switches to Fax mode to receive the fax.

5 Press OK.

3.5)

On Hook Dial

and then

Note

When the memory is full, the machine can no longer receive any incoming fax. Secure free memory to resume by removing data stored in the memory.

Receiving manually in Telephone mode

You can receive a fax call by pressing On Hook Dial and then pressing Start when you hear a fax tone from the remote machine. The machine

begins receiving a fax.

Note

• If you have set your machine to this mode and your answering machine is switched off, or no answering machine is connected to EXT socket, your machine automatically goes into Fax mode after a predefined number of rings.

• If your answering machine has a user-selectable ring counter, set the machine to answer incoming calls within 1 ring.

• If you are in Telephone mode when the answering machine is connected to your machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation.

• While the machine is receiving a fax, you can not do the copy job.

Receiving faxes manually using an extension telephone

This feature works best when you are using an extension telephone connected to the EXT socket on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone, without going to the fax machine.

When you receive a call on the extension phone and hear fax tones,

press the keys 9 on the extension phone. The machine receives the

fax.

Press the buttons slowly in sequence. If you still hear the fax tone from

the remote machine, try pressing 9 once again. To change the 9 to, for example, 3 , follow the next steps.

1 Press Machine Setup on the control panel. 2 Select Admin Setting. When the login message pops up, then

enter password and press OK. (Page 3 Press the Setup tab > Fax Setup > Receive Start Code. 4 Select On. 5 Press left/right arrows to display number 3.

3.5)

Receiving automatically in Answering Machine/ Fax mode

To use this mode, you must attache an answering machine to the EXT socket on the back of your machine. (Page

If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.

1.4)

6.6 <

6 Press OK.

Receiving in secure receiving mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on secure receiving mode to restrict printing of received faxes when the machine is unattended. In secure receiving mode, all incoming faxes go into memory.

1 Press Machine Setup on the control panel.

Faxing (Optional)>

Page 62

2 Select A dmi n Setting. When the login message pops up, then

enter password and press OK. (Page

3.5)

Adjusting the document settings

3 Press the Setup tab > Fax Setup > Secure Receive. 4 Select On. 5 Enter Passcode with 4 digit number using the number keypad on

the control panel.

Note

To deactivate the Secure Receive feature, press Off. In this

case, the received fax will be printed out.

Printing received faxes on both sides of the paper

Set this duplex feature to save paper. When the machine prints the received fax data, it prints them on both sides of the paper.

1 Press Machine Setup on the control panel. 2 Select A dmi n Setting. When the login message pops up, then

enter password and press OK. (Page

3 Press the Setup tab > Fax Setup > Received Fax Prin ting >

Duplex.

4 Select appropriate option.

• Off: Prints only one side of the paper.

• Long Edge: Prints both sides of the paper, however the binding

will be the long edge.

• Short Edge: Prints both sides of the paper, however the binding

will be the short edge.

5 Press OK.

3.5)

Before sending a fax, you can adjust the document settings, such as resolution, darkness, color, duplex and so forth. Refer to explanation of this section.

Note

The document setting herein is for only current job. If you want to change the default setting on document settings, refer to

Admin Setting > General tab >

Default Settings

. (Page 12.2)

Duplex

This function is especially intended for two-sided originals. You can select whether the machine sends the fax on one side or both sides of the paper.

Load the originals onto the DADF to use this function.

Press Fax > the Basic tab > Duplex. Use left/right arrows to toggle the

value.

• 1 Sided: Is for the originals that are printed on one side only.

• 2 Sided: Is for the originals that are printed on both sides.

Resolution

Changing the resolution setting affects the appearance of the received document.

Press Fax > the Basic tab > Resolution. Use left/right arrows to toggle

the values.

Receiving faxes in memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

6.7 <

• Standard: Usually recommended for originals with text. This

option will reduce the transmission time.

• Fine: Recommended for the originals containing with small

characters, thin lines, or text that was printed using a dot-matrix printer.

• Super Fine: Recommended for originals containing with extremely

fine detail, this option is enabled only if the receiving machine also

supports a Super Fine resolution.

Note

For memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine.

Faxing (Optional)>

Page 63

Original Type

You can set the original document type to enhance the quality of a document being scanned.

Press Fax > the Image tab > Original Type. Select the appropriate option on the screen and press OK.

• Text: For originals with text or line art.

• Text/Photo: For originals with both text and photographs together.

• Photo: For originals that are continuous tone photographs.

Darkness

You can select the degree of darkness of the original document.

Press Fax > the Image tab > Darkness. Press the right arrow to enhance the darkness degree and press OK.

Erase Background

You can lighten, reduce or delete the dark backgrounds from scanned colored paper or newspaper originals.

Press Fax > the Image tab > Erase Background. Press On to activate this function and press OK.

Setting up a fax phonebook

Use this feature to store destination names, fax numbers and

transmission settings in your machine. There are two options, Individual and Group.

• Individual: Stores up to 500 fax numbers. And the fax numbers which

are stored in Individual work as Speed N o..

• Group: Makes groups when you frequently send the same document

to several destinations. You can store up to 100 group dial numbers. Entries stored here will be available for selection within the sending list

on the Basic tab of Fax. Dialing Group can be also setup comprising

of many Individual entries.

The fax numbers, which are stored in Individual, work as Speed No..

Storing individual phone numbers (Speed No.)

1 Press Fax > the Basic tab > Individual.

Note

Erase Background is disabled if the Original Type is set to Photo.

Color Mode

Press Fax > the Image tab > Color Mode. Select option and OK.

• Mono: Transmits a fax in black and white.

• Color: Transmits a fax in color.

•

Edit

: Changes the User Name, Speed No., Phone No. and

Email.

• New: Creates the new Speed No. and phone no.. Delete

•

• Search: Searches the fax number which currently stored in

•

2 Press New.

: Deletes the selected Speed No..

Individual phonebook. When the keyboard pops up, enter User

Name. Detail

: Shows User Name, Phone No., Email and Included group

information if it is grouped. (Page 6.8)

Apply

: Inputs the selected fax number to the sending fax number

list in the Basic tab.

Cancel

: Cancels the current job and goes to the previous screen.

6.8 <

Faxing (Optional)>

Page 64

3 Enter the name of the fax number in the User Name field with the

pop up keyboard, and the fax number in the Phone No. area using

the number keypad on the control panel.

7 Press OK to save the numbers.

Setting up a fax phonebook using SyncThru™ Web Service

You can store fax numbers conveniently from the networked computer

using SyncThru™ Web Service.

Individual

• User Name: Enter the name.

• Speed No.: Is automatically filled with the first free number. If you

want to assign to a different number, use left/right arrows.

• Phone No.: Enter a fax numbers, only the numbers, with the area

code if necessary.

• Email: Enter an email address.

4 Press OK.

Storing Group fax numbers (Group No.)

1 Press Fax > the Basic tab > Group. 2 Press New. 3 Press the input area in Group Name, then the keyboard pops up,

enter the name.

4 Select Speed No. with left/right arrows.

• Group Name: Enters the group name.

• Speed No.: Is automatically filled with the first free number. If you

want to assign to a different number, use left/right arrows.

5 Press OK. 6 Select an entry from Individual List, and press Add. Repeat this

step until you added entries you need.

1 Open the web browser in your computer. 2 Enter IP address of your machine, then SyncThru™ Web Service

shows.

(Example. http://123.123.123.123)

3 Press Address Book > Individual. 4 Press Add. 5 Enter Name, Speed No., and Fax Number. 6 Press Apply.

Note

Speed Dial numbers can be imported from an *.csv file.

Group

1 Open the web browser in your computer. 2 Enter IP address of your machine, then SyncThru™ Web Service

shows.

(Example. http://123.123.123.123)

3 Press Address Book > Group. 4 Press Add Grou p. 5 Enter Group Name and Speed No.. 6 Add individual ddresses to the fax group. 7 Press Apply.

Make sure the selected Individual List is copied to the left pane,

Group list.

6.9 <

Using the polling option

Polling is used when one fax machine requests another to send a document. This is useful when the person with the original document is not in the office. The person who wants to receive the document, calls the machine holding where the original is stored and requests that the document be sent. In other words, it "polls" the machine holding that has the original.

Note

To use this feature, both the sender and receiver must have the polling feature.

Faxing (Optional)>

Page 65

The polling process is as follows:

1 Sender stores the originals in the machine. (Page 6.10) 2 Sender gives the Passcode to the receiver. 3 Receiver dials the fax number and enters the Passcode when

requested. (Page

4 Receiver presses Start to receive the stored fax.

6.11)

Storing the originals for polling

1 Press Fax from the Main screen. 2 Place the originals face up in the DADF. Or you can use the scanner

glass with a single original document, face down.

3 Adjust the document settings in the Image tab and the Basic tab. 4 Press the Advanced tab > Polling > Store.

5 Press the input area then the pop up keyboard, enter Passcode

(The four-digit number which you have to inform the receiver). If you

do not want to set Passcode, enter number 0000 here. Then you

can store, delete, print and receive a fax for polling without any passcode.

Note

If you want to use the Mailbox, refer to Storing the originals in the Mailbox. (Page

6.12)

6 Select the Delete On Poll option. If you select Off, the sent fax data

will be remained in the machine’s memory even after it’s printing. If

you select On, the fax data will be deleted at the printing point.

7 Press OK to start to store the originals into memory for polling. 8 Give the passcode to the receiver.

Printing (Deleting) the polling document

1 Press Fax from the Main screen. 2 Press the Advanced tab > Polling > Print (or Delete). 3 Enter Passcode 4 Press OK.

6.10 <

Faxing (Optional)>

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Polling a remote fax

This option allows you to retrieve (poll) a fax which is stored in the remote machine.

1 Press Fax from the Main screen. 2 Press the Advanced tab > Polling > Poll from Remote.

Note

Your can use Delay Poll From Remote to poll the fax at a

specific time within 24 hours.

3 Enter Remote Fax No, Mailbox No., and Passcode. All these field

are filled with information from the sender.

Note

You can use Delay Poll From Remote to poll a fax from the

remote machine's Mailbox at certain time within 24 hours.

4 Press OK.

Using Mailbox

3 Enter Passcode and destination fax number using the number

keypad on the control panel. You have to be informed Passcode

from sender with the remote fax machine.

4 Press OK.

Polling from a remote Mailbox

This option allows you to retrieve (poll) a fax which is stored in the

Mailbox of on the remote machine. Before you start polling, you must be informed of Mailbox No. and Passcode from the sender. (Page 6.11)

1 Press Fax from the Main screen. 2 Press the Advanced tab > Mailbox > Poll from Remote.

You can store the original data in Mailbox, since you are absent and the

receiver need to be retrieve a fax from you. This feature allows you to program up to 15 individual Mailbox. Before you store the originals, the Mailbox must be created.

Creating Mailbox

1 Press Machine Setup on the control panel. 2 Select Admin Setting. When the login message pops up, then

enter the password and press OK. 3 Press the Setup tab > Fax Setup. 4 Press the down arrow to scroll down, if necessary. 5 Press Mailbox Setup. 6 Press Mailbox Configuration. Then the screen displays Mailbox

List. 7 Select a Mailbox on the Mailbox List.

6.11 <

Faxing (Optional)>

Page 67

8 Press Edit Mailbox.

9 Press Mailbox ID and enter ID with number keypad on the control

panel. Up to 20 numbers you can enter.

10 Enter Mailbox Name with the pop up keyboard. It can be either

alphabet or number up to 20 digits.

11 Enter Mailbox Passcode with the numeric keypad on the control

panel.

Note

If you set Mailbox Passcode to number 0000, then the machine does not ask passcode for using Mailbox, such as

storing, deleting, printing, receiving.

12 Set Notification option to On, if you want to be notified when a fax

is received into Mailbox.

13 Press OK.

Storing originals in Mailbox

Since you created the mailbox, you can store originals in it.

1 Press Fax from the Main screen. 2 Place the originals face up in the DADF. Or you can use the scanner

glass with a single original document faced down.

3 Adjust the document settings in the Image tab and the Basic tab. 4 Press the Advanced tab > Mailbox > Store.

5 Enter Mailbox No. and Passcode which are set from Creating

Mailbox in page 6.11.

6 Press OK.

Note

• Deleting the data in a specific Mailbox Press Fax > the Advanced tab > Mailbox > Delete, enter Mailbox No. and Passcode, and then press OK. When the confirmation window appears, press Yes to complete the job.

• Printing a Mailbox Press Fax > the Advanced tab > Mailbox > Print, enter

Mailbox No. and Passcode, and press OK.

Faxing to a remote Mailbox

To fax and store the originals in a recipient's Mailbox in this machine, you can use the Send to Remote feature.

1 Press Fax from the Main screen. 2 Place the originals face up in the DADF. Or you can use the scanner

glass with a single original document face down.

3 Adjust the document settings in the Image tab and the Basic tab. 4 Press the Advanced tab > Mailbox > Send to Remote. 5 Enter Remote Fax No, Mailbox No., and Passcode. All these field

are filled with information from the receiver.

6.12 <

6 Press OK.

Faxing (Optional)>

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Printing a report after sending a fax

Sending a fax in toll save time

You can set the machine to print a report whether a fax transmission is successfully completed or not.

Note

The detailed information is available in advanced setup part. (Page

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page

3 Press the Print/Report tab > Report > Fax Report > Fax Send

Report.

4 Press On.

12.15)

3.5)

You can set the machine to send a fax in toll save time to save a telephone fee. If you send a fax after setting this feature, fax data will be stored in machine's memory and the machine will start to send fax in toll save time.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Toll Save. 6 Press On.

3.5)

5 Press OK.

7 Press Start Time and set the start date and time with left/right

arrows.

8 Press OK. 9 Press End Time and set the end date and time with left/right arrows. 10 Press OK.

Adding documents to a reserved delay fax job

You can add additional documents to the delayed fax job which is saved in memory.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Send Batch. 6 Press On. 7 Press OK.

When you send a fax, if a fax number is same as the number in

delay fax, the machine asks whether you want to add more

documents to reserved delay fax.

3.5)

6.13 <

Faxing (Optional)>

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Forwarding a received fax to other destination

You can set the machine to forward the received or sent fax to other destination by a fax or an email. If you are out of office but have to receive the fax, this feature may be useful.

Forwarding a sent fax to other destination by an email

Note

If Forward to Server Setting is on, this option will be grayed out.

Note

• When you forward a fax by an email, you firstly set the mail

server and IP address in SyncThru™ Web Service.

• If this Fax Forward Settings feature to On, you cannot use a fax with the On Hook Dial button on the control panel.

Forwarding a sent fax to other destination by a fax

You can set the machine to forward every fax you sent to other destination by faxing.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Fax Forward Settings > Forward to Fax Setting > Send

Forward. 6 Press On and enter a fax number using the keypad on the control

panel.

7 Press OK.

3.5)

Forwarding a received fax to other destina tion by a fax

With this feature, you can forward every fax you received to other destination by faxing. When the machine receives a fax, a fax is stored in the memory then, the machine sends it to the destination you have set.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Fax Forward Settings > Forward to Fax Setting > Receive

Forward. 6 Press Forward and enter a fax number using the keypad on the

control panel.

• If you want to set the start time and end time, select Start Tim e and End Time.

• If you want the machine to print the report after forwarding a fax,

set the Forward & Print.

3.5)

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Fax Forward Settings > Forward to Email Setting > Send

Forward. 6 Press On. 7 Enter the From and Destination Email option using the keyboard

on the display.

8 Press OK.

3.5)

Forwarding a received fax to other destination by an email

Note

If Forward to Server Setting is on, this option will be grayed out.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Fax Forward Settings > Forward to Email Setting >

Receive Forward. 6 Press Forward and enter the From and Destination Email option

using the keyboard on the display.

If you want the machine to print the report after forwarding a fax, set

the Forward & Print. 7 Press OK.

3.5)

7 Press OK.

6.14 <

Faxing (Optional)>

Page 70

Forwarding a sent fax to other destination by server

Note

If Forward to Email Setting is on, this option will be grayed out. The server setting must be done in SyncThru™ Web Service

prior to this option on.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3.5) 3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Fax Forward Settings > Forward to Server Setting > Send

Forward. 6 Press On. 7 Press OK.

Forwarding a received fax to other destination by server

Note

If Forward to Email Setting is on, this option will be grayed out. The server setting must be done in SyncThru™ Web Service

prior to this option on.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3.5)

Setting up the end fax tone

The end fax tone that sounds to indicate that the fax has been received can be turned on or off.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Fax Ending Sound. 6 Press On.

7 Press OK.

3.5)

Setting up receiving faxes in color

This function allows you to recieve faxes in color.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK. (Page 3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Rx Color Printing. 6 Press On. 7 Press OK.

3.5)

3 Press the Setup tab > Fax Setup. 4 Press down arrow on the right side. 5 Press Fax Forward Settings > Forward to Server Setting >

Receive Forward. 6 Press Forward. 7 Press OK.

6.15 <

Faxing (Optional)>

Page 71

7 Scanning

Scanning with your machine lets you turn hard copy originals into digital files.

There are two ways to scan originals, one is using the USB cable to directly connect the machine with your computer, and the other is using the network scan feature which scans and sends to a specific destination via the network.

If you want to use the USB cable to scan originals, refer to the Scanning

part of Software section. Your machine offers the following ways to scan

an image using a local connection.

• Via one of the preset imaging applications. Scanning an image

launches the selected application, enabling you to control the scanning process.

• Via the SmarThru program supplied with your machine.

• Via the Windows Image Acquisition (WIA) driver.

If you want to use the network scan feature, press Scan on the display to open three options of Scan to Email, NetScan and Scan to Server.

This chapter gives you information about the scanning method and the different ways to send the scanned file to the destination.

This chapter includes:

• Understanding the Scan screen

• Scanning originals and sending through email (Scan to Email)

• Using Samsung Scan Manager

• Scanning originals and sending via SMB/ FTP (Scan to Server)

• Changing the scan feature settings

Understanding the Scan screen

To use the scanning feature, press Scan to Email, Scan to Server or Scan to PC on the Main screen. If the screen displays an other menu, press ( ) to go to the Main screen.

Note

If the message asking Auth. ID and Password, it means the network administrator has set the authentication in SyncThru™ Web Service.(Page 13.9)

Press Scan to Email, Scan to Server or Scan to PC.

• Scan to Email: Scans and sends the scanned output to the

destination by email. (Page 7.3)

• Scan to Server: Scans and sends the scanned output to the destination with SMB and FTP. (Page 7.7)

• Scan to PC: Scans and sends the scanned output to the destination with the Samsung Network Scan Manager program.

(Page 7.6)

7.1 <

Basic screen

This section explains the Basic screen of Scan to Email, Scan to Server and Scan to PC.

Scan to Email

• From: Sender's email address.

• To/Cc/Bcc: Recipients' addresses. Cc is for copies to an additional recipient and Bcc is same as Cc but without their name

being displayed in the email.

Scanning>

Page 72

• Address Book: Inputs the recipient's address just by pressing stored addresses. If you press Search, you can search the recipient’s address. If you press Detail, you can see the detailed

information of selected recipient. If you want to edit or delete a

recipient, press Edit or Delete. Select recipient’s address and click Apply. Press to return to the previous screen. You can store

frequently used email addresses from your computer using the

SyncThru™ Web Service. (Page 7.4)

• Subject/Message: Subject and message of the email.

• Previous: Returns to the previous screen.

• Saving to box: Sets the machine to save the originals to the

document box for later use.

Note

For details about how to use the Document Box, refer to the Document Box chapter. (Page

10.1.)

Scan to PC

If the authentication for network appears, you have to enter user name

and password to enter the Scan to PC screen.

• PC Application Name: Shows the available application programs

from your computer.

• Start: Moves to the application program you have selected.

Note

For details about how to use the Document Box, refer to the Document Box chapter. (Page

• Back: Returns to the previous screen. If network authentication is

enabled, the log off confirmation message pops-up and closes

NetScan.

10.1.)

Scan to Server

• SMB: Sends the scanned file to SMB. Press SMB for that option.

• FTP: Sends the scanned file to FTP. Press FTP for that option.

• No.: Index number which you entered in SyncThru™ Web Service. (Page 7.7)

• Server: Alias name which you entered in SyncThru™ Web Service. (Page 7.7)

• Previous: Returns to the previous screen.

• Saving to box: Sets the machine to save the originals to the

document box for later use.

Note

For details about how to use the Document Box, refer to the Document Box chapter. (Page

10.1.)

• Duplex: Selects whether the machine scans on one side of the

paper (1-Sided), both sides of the paper (2-Sided), or both sides of paper but the back side is rotated 180 degrees (2-Sided, Rotate Side 2).

• Resolution: Selects the scanning resolution value.

7.2 <

Options tab

• Job Build: Allows you to scan several originals, and then send them

in a single email or send them to a server(s) at once.

• Original Type: Selects whether the original is text or photo. (Page 7.8)

• Original Size: Sets the originals to a specific fixed size. (Page 7.8)

Scanning>

Page 73

• Color Mode: Adjusts the color options of the scan output. If the original is color and you want to scan in color, press Color Mode.

7.9)

(Page

• Darkness: Adjusts the degree of darkness of the scan output. Use

left/right arrow to adjust the values. (Page

• Erase Background: Erases backgrounds like paper patterns. (Page

7.9)

• Scan to Edge: Scans originals from edge-to-edge. (Page 7.9)

• Quality: Adjusts the display quality of the scan output. (Page 7.9)

• File Format: Selects the file format of the scan output. (Page 7.10)

• Scan Preset: Automatically changes some scan options such as file

format, resolution, and more. You can adjust options to fit each specific purpose. (Page

• Duplex: Selects whether the machine scans on one side of the paper (1 Sided), both sides of the paper (2 Sided), or both sides of paper but back is rotated 180 degrees (2 Sided, Rotate Side 2).

• Resolution: Selects the scanning resolution value.

• Previous: Returns to the previous screen.

7.9)

Scanning originals and sending through email

(Scan to Email)

You can scan the originals and email the scanned image to several destinations from the machine by email.

Sending a scanned image to several destinations as an email attachment

1 Place the originals face up in the DADF. Or you can use the scanner

glass for one sheet of paper.

2 Press Scan to Email.

Note

If the authentication message shows, enter User Name and Password. This message shows only when the network

administrator has set the authentication in SyncThru™ Web Service. (Page

13.9)

7.3 <

3 Set the scan features in the screen. (See page 7.2.) 4 Press the Basic screen to enter the email address.

5 Press the From tab and enter the sender’s email address. 6 Press the To/Cc/Bcc tab and enter the Recipient's email address. 7 Press the Subject tab and enter the subject of the email. 8 Press the Message tab and enter the contents of the email.

Scanning>

Page 74

9 If neccessary, press the Options tab and set options for scanning. 10 Press the Start button to scan and send the file.

Note

While the machine is sending an email, you cannot do the copy job either sending a fax.

Setting up an email account

To scan and send an image as an email attachment, you need to set up

network parameters using SyncThru™ Web Service.

1 Turn your networked computer on and open the web browser. 2 Enter your machine's IP address as the URL in a browser. 3 Click Go to access the SyncThru™ Web Service. 4 Log in to the SyncThru™ Web Service as an administrator. ( See

page 13.9.)

5 Click Settings > Network Settings > Outgoing Mail

Server(SMTP). 6 Enter the server address in dotted decimal notation or a host name. 7 Enter the server port number, from 1 to 65535.

The default port number is 25.

8 Check the box next to SMTP Requires Authentication to require

authentication.

Storing email addresses

There are two kinds of email addresses - Local on your machine's memory and Global on the LDAP server - which differ depending on where they are stored. Local is that email addresses are stored in the machine's memory, and Global is that email addresses are stored in the

certain (LDAP) server.

Through the SyncThru™ Web Service, you can easily enter and store

email addresses from your computer.

Individual

1 Turn your networked computer on and open the web browser. 2 Enter your machine's IP address as the URL in a browser. 3 Click Go to access the SyncThru™ Web Service. 4 Click Addre ss Book. 5 Click Add. 6 When the Add E-Mail screen appears, select the Speed No. from 1

to 500, enter User Name and E-mail Address.

7 Click Apply. 8 Check if the emails are correctly stored and listed on your machine

by pressing Local > the Individual tab.

Group

9 Enter the SMTP server login name and password. 10 Click Apply.

Note

If the authentication method of SMTP server is

POP3beforeSMTP, check the box next to SMTP Requires

POP3 Before SMTP Authentication

a. Enter the IP address in dotted decimal notation or as a host name.

b. Enter the server port number, from 1 to 65535. The default port number is 25.

Note

If SMTP server requires SSL/TLS connection, enable Secure Email Connection with SSL/TLS

1 Access to the SyncThru™ Web Service from your computer. 2 Make sure you have configured Individual Address Book. 3 Click Addre ss Book > E-mail Groups. 4 Click Add Group. 5 Enter Group Name and Speed No.. 6 Add Individual addresses to the e-mail group. 7 Click Apply. 8 Check if the email addresses are correctly stored and listed on your

machine by pressing Group.

7.4 <

Scanning>

Page 75

Global

Email addresses which are stored in Global in your machine are

processed by the LDAP server.

1 Turn your networked computer on and open the web browser. 2 Enter your machine's IP address as the URL in a browser. 3 Click Go to access the SyncThru™ Web Service. 4 Log in to the web site as an administrator. (see page 13.9.) 5 Click Security > Network Security > External Authentication

Server > LDAP Server.

3 When the search is completed, the screen displays the search

results.

6 Enter LDAP server and Port. 7 Enter optional information. 8 Click Apply.

Note

The LDAP server administrator must store the email address data. The method of storing is varies depending on the server and the operating systems.

Entering email addresses by the address book

Once you have stored the frequently used addresses into the address book, you can simply enter email addresses.

1 Press Address Book from To, Cc, Bcc tab of Scan to Email.

4 Select the address you want 5 Press Apply. Keep selecting addresses as many as you want. 6 Press to return to Scan to Email.

Entering email addresses by the keyboard

When you press the input field in the From, To, Cc, or subject and

message input field, the keyboard shows on the display screen.

The following explanation is the example that you are entering "abcdefg@abc.com".

1 Press From tab from the Scan to Email.

2 Press the input field.

2 Press Search to specify the search criteria.

The search window shows.

7.5 <

3 Press a, b, c, d, e, f, g. 4 Press @. 5 Press a, b, c. 6 Press . and press c, o, m. 7 Press OK after finishing all the contents.

Scanning>

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Using Samsung Scan Manager

If you have installed the printer driver, Samsung Scan Manager program has installed too. Start Samsung Scan Manager program to find out about this program information and the installed scan driver's condition. Through this program, you can change scan settings and add or delete the folders where scanned documents are saved in your computer.

Note

Tne Samsung Scan Manager program can only be used in the

Window and Macintosh system.

Note

The scan data can be encrypted to protect the contents from unauthorized access. You can enable the secured scan feature

from the SyncThru™ Web Service. Log in to the SyncThru™

Web Service as an administrator. ( Setting > Machine Settings > Scan > Scan Security > PC Scan Security.

1. From the

Manager.

Start

menu, click Control Panel > Samsung Scan

Note

You can open Samsung Scan Manager by right clicking the Smart Panel icon in the Windows task bar and seleting Scan Manager.

2. Select the appropriate machine from the Samsung Scan Manager

window.

3. Press Properties.

4. The Set Scan Button tab allows you to change the saving

destination and scan settings, add or delete application program, and format files.

You can change the scanning machine by using the Change Port

tab. (Local or Network)

5. When setting is done, press OK.

see page 13.9.) And click

Scan Destination

• Available Destination List: Shows the list of applications

currently linked to scanned images in the PC’s registry. Select the program you want to use and click the right arrow and add to

Front Panel Destination List.

• Front Panel Destination List: Shows the list of applications to

open scanned image.

• Add Application: Allows you to add application you want to use to Available Destination List.

• Remove Application: Allows you to remove an item added by the user in the Available Destination List.

• File Format: Allows you to select the form of scanned data to be saved. You can choose among BMP, JPEG, PDF, and TIFF.

Scan Property

• Computer ID: Shows the ID of your computer.

• Save Location: Allows you to choose the location of the default

saving folder.

• Resolution: Allows you to choose the scan resolution.

• Scan Color: Allows you to choose the scan color.

• Scan Size: Allows you to choose the scan size.

• ADF Duplex: Automatically scans both sides. If your model does

not support this option, it will be grayed out.

• Show Preview: Checking this box allows you to preview applied

scan options. You can modify the options before scanning.

• Default: Allows you to go back to default options.

Change Port tab

Set Scan Button tab

7.6 <

Local Scanner

Select when your machine is connected via USB or LPT port.

Network Scanner

Select when your machine is connected via network port.

• Auto detection on the network: Automatically detects your

machine.

• IP address: Enter in your machine’s IP address to detect your

machine.

Scanning>

Page 77

Scanning originals and sending via SMB/ FTP

(Scan to Server)

You can scan an image and send it to a server via the SMB or FTP.

Preparation for scanning to SMB/FTP

Select the folder and share it with the machine in order to receive the scanned file.

Note

The next steps are for SMB server setting using SyncThru™ Web Service, and the setting for FTP server is the same as

SMB. Apply the same steps for setting up the FTP server.

1 Turn your networked computer on and open the web browser. 2 Enter your machine's IP address as the URL in a browser. 3 Click Go to access the SyncThru™ Web Service. 4 Click Add ress Book. 5 Click Add. 6 Enter a name and speed number. 7 Check Add SMB.

Scanning and sending to SMB/FTP server

1 Press Scan to Server.

Note

If the authentication message shows, enter User Name and Password. This message shows only when the network

administrator has set the authentication in SyncThru™

Web Service. (Page

2 Place the originals face up in the DADF. Or you can use the scanner

glass for one sheet of paper.

3 Adjust the document settings in the Options tab. 4 Select Duplex and Resolution in the Options tab. 5 Press Scan to Server to show the SMB server list you entered in

the SyncThru™ Web Service. .

13.9)

8 Enter the server address in dotted decimal notation or a host name. 9 Enter the server port number, from 1 to 65535. The default port

number is 139.

10 If you want to allow the unauthorized person’s access to SMB

server, check Anonymous. By default, this is unchecked.

11 Enter the login name and password. 12 Enter the domain name of the SMB server. 13 Enter the path of shared folder in the SMB server for storing the

scanned images.

14 Configure Scan folder creating policy, Filing Policy and File

Name.

15 Click Apply.

6 Select the destination SMB server.

Note

You can select up to five destinations using both of SMB or FTP servers.

7 Press Start on the control panel.

The machine begins scanning and then sends the scanned image to the specified server.

7.7 <

Scanning>

Page 78

Changing the scan feature settings

Feature Resolution (dpi) File Format

This part explains how to adjust the document settings for each scan job, such as resolution, duplex, original size, type, color mode, darkness, and more. The options you change will be maintained for a certain time, but after that period, the options will be reset to default values.

Duplex

This feature especially applies when the original documents to be scanned are two-sided. You can select whether the machine scans only one side of the paper or both sides of the paper.

Press Scan to Server > the Basic tab > Duplex. Or, Press Scan to Email > the Options tab > Duplex. Use left/right

arrows to toggle the values.

• 1 Sided: For originals that are printed on one side only.

• 2 Sided: For originals that are printed on both sides.

• 2 Sided, Rotate Side 2: For originals that are printed on both

sides. But the back is rotated 180 degrees.

Note

To u s e 2 Sided and 2 Sided, Rotate Side 2, you have to load

the originals on the DADF. Because, if the machine can not detect the original on DADF, automatically changes the option to

1 Sided.

Resolution

You can adjust document resolution.

Press Scan to Server > the Basic tab > Resolution. Or, Press Scan to Email > the Options tab > Resolution.

Use left/right arrows to toggle the values. The higher value you select the clear result you get. But the scanning time may take longer.

Scan to Server 100, 200, 300, 600(B/W)

100,200,300 (Gray,Color)

PDF, Single-Page TIFF, Multi-Page TIFF, JPEG

Original Size

You can specify the scanning area on the originals by selecting the pre-

Auto

defined size, or putting in the margin value or

Auto

, the machine senses and determines the size of the original.

Press Scan to Server > the Advanced tab > Original Size. Or, Press Scan to Email > the Options tab > Original Size. Use up/

down arrows to go to the next screen. Select the appropriate option and

press OK.

. If you set this option

Original Type

You can set the original document type in order to enhance the quality of a document being scanned.

Press Scan to Server > the Image tab > Original Type. Or, Press Scan to Email > the Options tab > Original Type. Select the appropriate option and press OK.

Commonly, 100 dpi , 200 dpi and 300 dpi resolution are available only

when Color Mode is set to Color or Gray. The following table shows

detailed information feature, resolution and file format options.

Feature Resolution (dpi) File Format

Scan to Email 100, 200, 300, 600(B/W)

100,200,300 (Gray,Color)

Scan to PC 75, 150, 200, 300, 600, PDF, Single-Page

PDF, Single-Page TIFF, Multi-Page TIFF, JPEG

TIFF, Multi-Page TIFF, JPEG

7.8 <

• Text: For originals that have text or line art.

• Text/Photo: For originals that have both text and photographs

together.

• Photo: For originals that are continuous tone photographs.

Scanning>

Page 79

Color Mode

Scan to Edge

Use this option to scan the original in

Press Scan to Server > the Image tab > Or, Press Scan to Email > the Options tab > Or . Press Scan to PC > the Image tab > Select the appropriate option and press OK.

•

Color

: Uses color to display an image. 24 bits per pixel, 8 bits for

each RGB, is used for 1 pixel.

• Gray: Uses the black gradation to display an image. 8 bits per

pixel.

Mono

: Displays an image in black and white. 1 bit per pixel.

•

Mono

, Gray or

Color Mode

Color

Color Mode

mode.

You can set the machine to scan full size of a page as it is. Usually, the machine scans a page except edges, which means the margin, especially when you do the copy job with certain sized paper in the tray. But if you scan and sent it right away via the network, as the file, the machine does not need to exclude the edges from the originals.

Press Scan to Server > the Image tab > Scan to Edge. Or, Press Scan to Email > the Options tab > Scan to Edge.

Select

and press OK.

Quality

You can use this option to produce a high quality document. Higher quality you select a larger file size you get.

Press Scan to Server > the Output tab > Quality. Or, Press Scan to Email > the Options tab > Quality.

Note

When you set Color Mode to Gray, the Quality option is

grayed out.

Darkness

You can select the degree of darkness of the scanned output. If your original document is light or faded, press the right arrow to make the output darker.

Press Scan to Server > the Image tab > Darkness. Or, Press Scan to Email > the Options tab > Darkness. Press right arrow to enhance the darkness degree then, press OK.

Erase Background

You can lighten, reduce or deletes the dark background from scanning colored paper or newspaper originals.

Press Scan to Server > the Image tab > Or, Press Scan to Email > the Options tab >

Select

and press OK.

Erase Background

Scan Preset

This feature allows you to use optimized settings for your specific scan job.

Press Scan to Server > the Output tab > Scan Preset. Or, Press Scan to Email > the Options tab > Scan Preset .

• Sharing and Printing: Produces a small-sized file for normal

quality documents.

• High Quality Printing: Set this option for high quality output with

the largest file size.

• Archival Record: For the electronic file which is of the smallest file

size of the output.

• OCR: Produces scanned output for OCR software. You can expect

the highest quality images.

• Simple Scan: Used for a simple document with text only. The file

size of output is small.

• Custom: Applies the current scan settings that you have chosen.

7.9 <

Scanning>

Page 80

File Format

You can select the file format before you proceed with the scanning job.

Press Scan to Email (Or Scan to Server) > the Options tab > File

Format. .

3 Press On.

• PDF: Scans originals in PDF format. You can add a Digital Signature to the PDF with the certification. To

add the Digital Signature, you have to create the certification from the SyncThru™ Web Service. Log in to the SyncThru™ Web

Service as an administrator. ( Machine Settings > Scan > Scan Security > Digital Signature in PDF.The Digital Signature can be used in the Scan to Server

feature.

You also can create a PDF Encryption that is encrypted to protect

the contents from unauthorized access. You can set the encryption level, password, and access permission such as reading, printing,

or modifying, etc. The PDF Encryption can be used in the Scan to Server feature. (

• Single-Page TIFF: Scans the originals in TIFF (Tagged Image File

• Multi-Page TIFF: Scans originals in TIFF (Tagged Image File

• JPEG: Scans original in JPEG format.

See page 7.10.)

Format), and several originals are scanned as an each individual TIFF file.

Format), but several originals are scanned as one file.

See page 13.9.) And click Setting >

Note

The file format JPEG cannot be selected if Mono has been selected for Color Mode.

PDF Encryption

To encrypt your PDF files, you need to set up parameters for the encryption level, password, and access permission, etc.

4 Select an encryption level.

- Low (RC4, 40 bits): Recommended for Acrobat 3.0 or later version.

- High (RC4, 128 bits): Recommended for Acrobat 5.0 or later

version.

- High (AES, 128 bits): Recommended for Acrobat 7.0 or later

version.

5 Enter the Owner Password to get a whole right about the PDF. 6 Enter the User Password to get an Access Permission set by the

Access Permission menu below.

7 Set the Access Permission in printing or modifying. This

configuration will affect the users accessed with the User Password.

8 Check Extract text and graphics to give users permission to

extract text or graphics.

9 Press OK.

Note

The PDF Encryption can be used in the Scan to Server

feature.

1 Press Scan to Server > the Options tab > File Format > PDF. 2 Press PDF Encryption.

7.10 <

Scanning>

Page 81

8 Basic printing

This chapter explains common printing tasks.

Printing a document

Your machine allows you to print from various Windows, Macintosh, or Linux applications. The exact steps for printing a document may vary depending on the application you use.

For details about printing, see Software section.

Canceling a print job

If the print job is waiting in a print queue or print spooler, such as the printer group in Windows, delete the job as follows:

1 Click the Windows Start menu. 2 For Windows 2000, select Settings and then Printers.

For Windows XP/2003, select Printers and Faxes. For Windows 2008/Vista, select Control Panel > Hardware and

Sound > Printers. For Windows 7, select Control Panel > Hardware and Sound >

Device and Printers. For Windows Server 2008 R2, select Control Panel > Hardware >

Device and Printers.

3 For Windows 2000, XP, 2003 ,Vista and 2008, double-click your

machine. For Windows 7 and Windows Server 2008 R2, right click your

printer icon > context menus > See what’s prin tin g .

4 From the Document menu, select Cancel.

You can also cancel the current job by pressing Stop on the control panel.

Note

If See what’s printing item has X mark, you can select other

printer drivers connected with selected printer.

Note

You can also access this window by simply double-clicking the printer icon at the bottom right corner of the Windows desktop.

8.1 <

Basic printing>

Page 82

9 Using USB flash memory

This chapter explains how to use an USB memory device with your machine.

This chapter includes:

• About USB memory

• Understanding the USB screen

• Plugging in an USB memory device

• Scanning to an USB memory device

•Scan to USB

• Changing the scan feature settings

• Printing from a USB memory device

About USB memory

• USB Print: You can directly print files stored on an USB memory

device. You can print TIFF, BMP, JPEG, PDF, and PRN files. (Page 9.6)

• Scan to USB: You can specify image size, file format, or color

mode for each scanning to USB job. (Page 9.2)

Plugging in an USB memory device

The USB memory port on the side of your machine is designed for USB V1.1 and USB V2.0 memory devices.

You must use an authorized USB memory device with an A plug type connector.

Use only a metal/shielded

USB memory device.

USB memory devices are available with a variety of memory capacities to give you more room for storing documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want to store or move.

You can do the following on your machine using an USB memory device:

• Scan documents and save them on an USB memory device.

• Print data stored on an USB memory device.

• Format the USB memory device.

Understanding the USB screen

To use the USB memory device, press USB or Scan to USB on the Main

screen. If the screen displays an other menu, press ( ) to go to the

Main screen.

Note

There are two USB plug types.

Insert an USB memory device into the USB memory port on the side of your machine.

Note

When an USB memory is inserted into the USB memory port on your machine, USB icon shows on the display screen.

• USB Format: You can delete image files stored on an USB

memory device one by one or all at once by reformatting the device.

9.1 <

Using USB flash memory>

Page 83

Cautions

• Do not remove the USB memory device while the machine is in operation, or writing to or reading from USB memory. This may damage your machine.

• If your USB memory device has certain features (example, security key, security partition, booting disk, password settings and so forth), do not use the USB memory device with your machine. The files stored in the USB memory device may be corrupted, or the machine may not automatically detect it. For details about these features, see device’s User’s Guide.

Scanning to an USB memory device

You can scan a document and save the scanned image onto a USB memory device. When you scan a document, the machine uses the default settings such as the resolution. You can also customize your own scan setting. (Page 9.3)

If your USB memory device has certain features (example, security key, security partition, booting disk, password settings and so forth), do not use the USB memory device with your machine. The files stored in the USB memory device may be corrupted, or the machine may not automatically detect it. For details about these features, see device’s User’s Guide.

Scanning

1 Insert an USB memory device into the USB memory port on the rear

side of your machine.

2 Place the originals face up in the DADF. Or place a single original

face down on the scanner glass. (Page

3 Press Scan to USB from the Main screen.

Or, press USB > Scan to USB

4 Select the appropriate option. (Page 9.3)

4.1)

Scan to USB

Basic tab

• Name: The folder names on the USB memory device.

• Date: Tha date which folders are made.

• Select: Selects the folder which has been chosen from the Name.

• New Folder: Makes a new folder on the USB memory device.

• Detail: Views the details of currently selected folder or file.

• Rename: Renames the folder or file name.

• Delete: Deletes the folder on the USB memory device.

• Duplex: Selects whether the machine scans on one side of the paper (1 Sided), both sides of the paper (2 Sided), or both sides of paper but back is rotated 180 degrees (2 Sided, Rotate Side 2).

• Resolution: Selects the scanning resolution value.

• File Name: Names a file before you scan a document by just

clicking this field.

• Back: Returns to the previous screen.

Advanced tab

5 Press OK. 6 Press Start on the control panel to begin scanning. 7 After scanning is complete, you can remove the USB memory

device from the machine.

9.2 <

Using USB flash memory>

• Original Size: Sets the originals to a specific fixed size. (Page 9.4)

• Back: Returns to the previous screen.

Page 84

Image tab

• Original Type: Selects whether the original is text, text/photo or

photo. (Page 9.4)

• Color Mode: Selects the color options of the scan output. If the original is color and you want to scan in color, press Color Mode .

(Page 9.4)

• Darkness: Adjusts the degree of darkness of the scan output. Use

left/right arrow to adjust the values. (Page 9.4)

• Erase Background: Erases backgrounds like paper patterns.

(Page 9.5)

• Scan to Edge: Scans originals from edge-to-edge. (Page 9.5)

• Back: Returns to the previous screen.

Output tab

Changing the scan feature settings

Duplex

This feature especially applies when the original documents to be scanned are two-sided. You can select whether the machine scans only one side of the paper or both sides of the paper.

Press Scan to USB > the Basic tab > Duplex. Or, press USB > Scan to USB> the Basic tab > Duplex.

Use left/right arrows to toggle the values.

• 1 Sided: For originals that are printed on one side only.

• 2 Sided: For originals that are printed on both sides.

• 2 Sided, Rotate Side 2: For originals that are printed on both

sides. But the back is rotated 180 degrees.

Note

To use 2 Sided and 2 Sided, Rotate Side 2, you have to load

the originals on the DADF. Because, if the machine can not detect the original on DADF, automatically changes the option to

1 Sided.

• Quality: Adjusts the scan quality of the scan output. (Page 9.5)

• Scan Preset: Automatically changes some scan options such as

file format, resolution, and more. You can adjust options to fit each specific purpose. (Page 9.5)

• File Format: Selects the file format of the scan output. (Page 9.5)

• File Policy: You can choose the policy for generating file name

before you proceed with the scan job through USB. (Page 9.6)

• Back: Returns to the previous screen.

Resolution

You can adjust document resolution.

Press Scan to USB > the Basic tab > Resolution. Or, press USB > Scan to USB> the Basic tab > Resolution.

Use left/right arrows to toggle the values. The higher value you select the clear result you get. But the scanning time may take longer.

9.3 <

Using USB flash memory>

Page 85

Original Size

Color Mode

The machine senses and determines the size of the original.

Press Scan to USB > the Advanced tab > Original Size. Or, press USB > Scan to USB> the Advanced tab > Original Size.

Use up/down arrows to go to the next screen. Select the appropriate

option and press OK.

Original Type

You can set the original document type in order to enhance the quality of a document being scanned.

Press Scan to USB > the Image tab > Original Type. Or, press USB > Scan to USB> the Image tab > Original Type. Select the appropriate option and press OK.

Use this option to scan the original in

Press Scan to USB > the Image tab > Or, press USB > Scan to USB> the Image tab > Select the appropriate option and press OK.

•

Color

: Uses color to display an image. 24 bits per pixel, 8 bits for

each RGB, is used for 1 pixel.

• Gray: Uses the black gradation to display an image. 8 bits per

pixel.

Mono

: Displays an image in black and white. 1 bit per pixel.

•

Mono

, Gray or

Color Mode

Color

Color Mode

mode.

• Text: For originals that have text or line art.

• Text/Photo: For originals that have both text and photographs

together.

• Photo: For originals that are continuous tone photographs.

Darkness

You can select the degree of darkness of the scanned output. If your original document is light or faded, press the right arrow to make the output darker.

Press Scan to USB > the Image tab > Darkness. Or, press USB > Scan to USB> the Image tab > Darkness. Press right arrow to enhance the darkness degree then, press OK.

9.4 <

Using USB flash memory>

Page 86

Erase Background

Scan Preset

You can lighten, reduce or deletes the dark background from scanning colored paper or newspaper originals.

Press Scan to USB > the Image tab > Or, press USB > Scan to USB> the Image tab > Select the appropriate option and press OK.

• Off: Disables this feature.

• Auto: Optimizes the background.

• Enhance: The higher the number is, the more vivid the

background is.

• Erase: The higher the number is, the lighter the background is.

Erase Background

Scan to Edge

Press Scan to USB > the Image tab > Scan to Edge. Or, press USB > Scan to USB> the Image tab > Scan to Edge.

Select

and press OK.

Quality

You can use this option to produce a high quality document. Higher quality you select a larger file size you get.

Press Scan to USB > the Output tab > Quality. Or, press USB > Scan to USB> the Output tab > Quality.

This feature allows you to use optimized settings for your specific scan job.

Press Scan to USB > the Output tab > Scan Preset. Or, press USB > Scan to USB> the Output tab > Scan Preset.

• Sharing and Printing: Produces a small-sized file for normal

quality documents.

• High Quality Printing: Set this option for high quality output with

the largest file size.

• Archival Record: For the electronic file which is of the smallest file

size of the output.

• OCR: Produces scanned output for OCR software. You can expect

the highest quality images.

• Simple Scan: Used for a simple document with text only. The file

size of output is small.

• Custom: Applies the current scan settings that you have chosen.

File Format

You can select the file format before you proceed with the scanning job.

Press Scan to USB > the Output tab > File Format. Or, press USB > Scan to USB> the Output tab > File Format.

Note

The Quality cannot be selected if Mono has been selected for Color Mode.

9.5 <

Using USB flash memory>

• PDF: Scans originals in PDF format.

• Single-Page TIFF: Scans the originals in TIFF (Tagged Image File

Format), and several originals are scanned as an each individual TIFF file.

• Multi-Page TIFF: Scans originals in TIFF (Tagged Image File

Format), but several originals are scanned as one file.

• JPEG: Scans original in JPEG format.

• BMP: Scans original in BMP format.

Note

The file format JPEG cannot be selected if Mono has been selected for Color Mode.

Page 87

File Policy

You can choose the policy for generating file name before you proceed with the scan job through USB. If the USB memory already has the same name when you entered a new file name, you can rename or overwrite it.

Press Scan to USB > the Output tab > File Policy. Or, press USB > Scan to USB> the Output tab > File Policy.

• Rename: If the USB memory already has the same file name

when you entered a new file name, the file will be saved as a different file name that is automatically programmed.

• Overwrite:If the USB memory already has the same file name

when you entered a new file name, the previous file will be recorded over with the new file.

Printing from a USB memory device

You can directly print files stored on a USB memory device. You can print TIFF, BMP, JPEG, PDF and PRN files.

Direct Print option supported file types:

• PRN: Only files created by provided driver with your machine are compatible.

• PRN files can be created by selecting the Print to file check box when you print a document. The document will be saved as a PRN file, rather than printed on paper. Only PRN files created in this fashion

can be printed directly from USB memory. See Sof t ware section to

learn how to create a PRN file.

• BMP: BMP Uncompressed

• TIFF: TIFF 6.0 Baseline

• JPEG: JPEG Baseline

• PDF: PDF 1.4 and below

To print a document from a USB memory device:

1 Insert a USB memory device into the USB memory porton the rear

side of your machine.

Your machine automatically detects the device and reads data stored on it.

2 Press USB from the Main screen. 3 Use up/down arrows until the file you want appears. Select the file

name.

If there is a folder, select folder name and press Select.

4 Press USB Print. 5 Press Start on the control panel to begin printing

9.6 <

Using USB flash memory>

Page 88

10Using Document Box

This chapter explains how to use Document Box with your machine.

This chapter includes:

• About Document Box

• Understanding the Document Box screen

• Storing documents to Document box

About Document Box

The Document Box feature makes it possible to store scanned data to the hard drive. Users can send the stored data to various destinations such

as print, fax, e-mail, or an FTP/SMB server. The Document Box provides

three types of boxes: public ( ) , secured ( ) , and common ( ) . The public box can be created by all users and all users can store data to public boxes. The secured box can be created with password by all users. This means that the only users who know the password can access to the box and store their data. A common box is provided by default. Users cannot create, edit, and delete the common box. When a user needs to store a job that is not assigned to a box (i.e., fax receiving or PC printing in store mode), the data will be stored in the common box by default.

You can also see the System Box tab from the Document Box screen. The System Box is used for temporary data backup such as printing in

delayed mode, printing proof page.

Understanding the Document Box screen

To use the Document Box feature, press Document Box on the Main

screen. If the screen displays an other menu, press ( ) to go to the

Main screen.

Document Box Screen

10.1 <

User Box

as the file you have printed, sent by email, or scanned. When you create a box, you can set the password to secure your box. The box

with a password is called Secured Box, and without it, it is called

public box.

- System Box tab: The machine provided default boxes, which you

cannot modify them.

- Type: Shows the box is secured or not.

- Box Name: Shows the box name.

- Owner: Shows the user name of a box.

- Date: Shows the date of a box created.

- File: Shows the number of total files in the box.

- Add: Lets you add more boxes.

Delete

- Edit: Lets you modify a box name and an owner name.

Detail

- Report: Prints the information about the documents inside the

selected box.

- Search: Searches a box with a box name or an owner name.

- Enter: Prints or sends the stored file in the box.

Using Document Box>

tab: Create the box where you can save documents such

: Deletes the selected box.

: Shows box information.

Page 89

Box Adding Screen

Document List Screen

You can create a new box to store your scanned data. To add a new

Document Box, press Add on the Document Box screen.

Note

The following are some constraints about the document box.

• You can create maximum 100 document boxes.

• A document box can contain up to 200 stored-documents.

• The length of a box name is limited to 20 characters.

• Common ( ) box is already created by default.

- Box Name: Enter a box name.

- Owner: Enter the user name of the box's owner.

- Secured Box: Check to make a secured-type box.

- New Password: Enter a new password to access the box.

- Confirm Password: Enter the password again.

Edit a Box Screen

You can modify a box name or an owner name. To modify a Document Box, select a box from the Document Box list and press Edit.

You can enter a document box by clicking Enter from the Document Box

screen, you can use the stored documents again.

- Document Name: Shows the document’s name.

- Owner: Shows the user name of a document.

- Date: Shows the date of a document stored.

- Page: Shows the number of total pages in the document.

- Add From Scan: Lets you add a new document from scanning.

Detail

: Shows a document’s information.

- Search: Searches a file with a document name or an owner name.

- Edit: Lets you to modify a document name and an owner name.

Delete

: Deletes the selected document.

- Copy: Copies a selected document to another document box.

- Move: Moves a selected document to another document box.

- Combine: Merge documents located in two or more boxes.

- Send To: Sends the selected document(s) to a destination such as

e-mail, fax, server, or USB.

- Print: Prints the selected document(s) out.

- Back: Returns to the previous screen.

- Box Name: Enter a new box name.

- Owner: Enter a user name of a box.

10.2 <

Using Document Box>

Page 90

Storing documents to Document box

This machine allows you to store the scanned data on the hard drive.

Storing documents from document box

You can scan orignals directly from Document Box menu. 1 Place the originals face up in the DADF. Or you can use the scanner

glass with a single original document, face down.

2 Press Document Box from the Main screen. 3 Press a document box with which you need to store a document. 4 Press Enter.

Storing documents during copy, scan, fax function

During copying, scanning, or faxing, you can save the scanned originals

to Document Box in your machine.

1 Place the originals face up in the DADF. Or you can use the scanner

glass with a single original document, face down.

2 Press Copy > the Basic tab > Saving to box.

or press Scan to Email (Scan to Server) > Saving to box. or press Fax > the Basic tab > Saving to box.

3 Enter the file name in the File Name field with the pop up keyboard.

Then press OK.

5 Press Add From Scan.

6 Set the scan settings. 7 Press Start to begin scanning.

4 Select a destination box and press OK. 5 Press Start from the control panel to begin a job.

10.3 <

Using Document Box>

Page 91

11 Using Standard Workflow

This chapter explains how to use standard workflow with your machine.

This chapter includes:

• About Standard Workflow

• Understanding the Standard Workflow Screen

• Various Operations with Workform

About Standard Workflow

Standard Workflow is a feature for users to conveniently operate jobs

with pre-arranged task sets called workform. Standard W orkflow makes

it possible to execute multiple jobs in a single session by defined the job workform. Once you create a workform, you can reuse the same workflow only with one-touch operation.

Workflow Screen

Favorite Tab

Favorite workform is a shortcut of public or private workform. You can select a frequently-used public or private workform, and then the workform appears on the favorite workform tab.

Note

Fax input workform is automatically executed when receiving fax. Therefore fax input workforms cannot be registered to a favorite workform.

Input

• Scan

• Document Box

•Fax

Transmit

•Email

• FTP/SMB server

• Document Box

•Print

•Fax

Understanding the Standard Workflow Screen

To use the Standard Workflow feature, press Standard Workflow on the Main screen.

Note

To switch to the other display screen, press the left or right arrow on the display screen.

- Execute: Start the job defined in the workform.

My Workform and Public Workform Tab

11.1 <

- Type: Shows the workform is locked by the creator or not.

- Name: Shows the workform name.

- Input: Shows the workform’s input module name.

Using Standard Workflow>

Page 92

- Transmit: Shows the workform’s transmit module name. If two or

more modules are added in transmit workform, this column displays

Multi without any icon.

- Properties: Shows the workform’s perperties.

- Create: Creates a new private workform.

Delete

: Deletes the selected workform.

- Edit: Lets you to modify a workform.

Detail

: Shows detailed workform information.

- Search: Searches a workform with a workform name.

- Task: Imports a workform from USB, export a workform to USB,

copy or move a workform to public workform. It also makes a

shortcut in favorite workform tab by clicking Set to Favorite WF or removes the shortcut by clicking Set to Normal WF.

- Execute: Start the job defined in the workform.

Workform Creating Screen

You can create a new workform. To add a new workform, press Create on the My Workform or Public Workform tab.

Note

You can create maximum 100 workforms.

Input Tab

Transmit Tab

- Transmit: Shows the workform’s transmit module name.

- Status: shows the setting status. To create a workform, you have to

set every mandatory items of every assigned transmit modules.

Note

After you do fill out all mandatory items, the Save & Execute and Save button are enabled.

Add Module

: Add transmit module(s).

Note

Before you add module, make sure that the parameters are correctly configured for each module.

• Fax: See page 6.1.

• Email, Server: See page 7.7.

- Input: Shows the workform’s input module name.

- Status: shows the setting status. To create a workform, you have to

set every mandatory items of the assigned input module.

Note

After you do fill out all mandatory items, the Save & Execute and Save button are enabled.

Settings

- Next: Goes to the next tab.

: Configures the setting values for the module.

Delete

: Deletes the selected module.

Settings

- Previous: Goes to the next tab.

- Next: Goes to the next tab.

: Configures the setting values for the module.

Properties Tab

- Workform Name: Sets the workform name.

- Delay Star t: Schedule the start date and time to start.

- Expired: Sets the expire date.

- Secured: Locks the workform with password protection.

- Previous: Goes to the next tab.

11.2 <

Using Standard Workflow>

Page 93

Various Operations with Workform

User can operate various jobs with workforms. The following items show some example cases.

Scan to multi-destination

You can scan a document once and send it to multiple destinations such as email, SMB/FTP server, document box, and print.

Note

Before you add module, make sure that the parameters are correctly configured for each module.

• Fax: See page 6.1.

• Email, Server: See page 7.7.

Fax forwarding

You can forward the received fax to another destinations. To forward a fax, your machine checks caller’s ID that the fax service provides. When the caller is also Samsung’s fax machine, your machine checks the fax number that the user defined for the machine information.

Note

Make sure that you enabled Default Fax in Machine Setup > Admin Setting > Setup tab > Standard Workflow Management. (

See page 12.14.)

Approval feature

Before executing the transmit module, you can get approval from an administrator.

Note

Make sure that you enabled Approve in Machine Setup > Admin Setting > Setup tab > Standard Workflow Management. (

See page 12.14.)

When you need to forward different destination for each caller, you can create several workforms for each caller’s ID.

Auto redirection

If the fax transmission failed, the machine re-sends the fax image to the user’s email address.

Note

Make sure that you enabled Default Fax in Machine Setup > Admin Setting > Setup tab > Standard Workflow Management. (

See page 12.14.)

Delayed start feature

You can schedule the job’s execution time by setting Delay Start in Properties tab when you creating a workform.

Notification feature

You can notify the job processing result to an email.

Note

Make sure that you enabled Complete Notification in Machine Setup > Admin Setting > Setup tab > Standard Workflow Management. (

See page 12.14.)

11.3 <

Using Standard Workflow>

Page 94

12 Machine status and

advanced setup

This chapter explains how to browse the current status of your machine, and the method of setting for the advanced machine setup. Please read this chapter carefully in order to use your machine's diverse features.

This chapter includes:

• Machine Setup

• Browsing the machine’s st atus

• General settings

•Copy Setup

• Fax Setup

•Network Setup

•Security

• Optional Service

• Adjusting the color contrast

• Document Box Management

• Printing a report

Machine Setup

1 Press Machine Setup on the control panel. 2 Select the appropriate item for your occasion.

Machine Status screen

Press Machine Setup on the control panel and press Machine Status.

• Supplies Life tab: Displays the remainders or the usage count of

the machine supplies. Use up/down arrows to switch screens.

• Machine Info. tab: Displays the detailed information about the

machine, and some options allows for validating your machine. (Page 12.2)

• Back: Returns to the previous screen.

Admin Setting screen

Gives you access to detailed machine settings.

Note

When you press Admin Setting, a login message appears. If

the administrator set the password, you have to enter the

password every time you want to use Admin Setting.

3.5)

(Page

• Machine Status: Shows the current machine status.

• Admin Setting: Allows administrator to set up the machine. When you press Admin Setting, login message pops up. Enter password and press OK. (F a c t o r y s etting is 1111.)

• Tray Managemen t : Shows the currently installed tray and their

status. You can also change the paper settings for each tray.

• Usage Page Report: You can print the report on the amount of

printouts depending on the paper size and type.

12.1 <

• General tab: Sets the basic parameters of the machine such as

location, date, time, and more. (Page 12.2)

• Setup tab: Sets the values for fax, network, login, and an option to

service for enabling the feature listed on the screen.

• Print/Report tab: Prints configuration or font list and displays a

report of machine features. (Page 12.15)

• Back: Returns to the previous screen.

Machine status and advanced set-

Page 95

Browsing the machine’s status

General settings

You can browse the machine information and validate some features of the machine.

1 Press Machine Setup on the control panel. 2 Press Machine Status > the Machine Info. tab.

Option Description

Machine Details

Print/Report

Tray Status

Usage Counters

This option shows the customer support information on the email address and the

phone number you stored from Admin Setting. Also, you can check the machine's

serial number, or the hardware and software information specification.

You can print various helpful and informative reports such as

Scan Report

and

The screen shows the trays installed on your machine, and their current configurations. Select the tray and Edit to change the settings for paper type and size.

You can view the amount of each category that your machine has printed so far. To print this report, see page

System Report

. (Page 13.1)

, Fax Report

12.15.

Before you get ready to using the machine, it is recommended to set up the machine parameters.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, then enter

password and press OK. (Factory setting is 1111.)

3 Press the General tab.

Option Description

Device Info The sub-options available are Service Center

Registration and Contact Info. You may enter

information on service center and purchasing point.

Date & Time You can set the date and time. (Page 3.5) Default Settings • Default Window: Set the first window that

will appear on the display screen after turning

on the machine or waking up from the Power Save. For example, if you select Fax as a

default window, the first window will be the

Basic tab of the Fax feature. In case you want to show ID Copy as a default window, you need to enable this feature in Default Option previously.

• Default Option: Changes all the default

values for copying, faxing, emailing, scanning and paper at once. (Page page 3.7)

• Home: Allows user to arrange each function

in the display screen.

Note: Depending on the optional kit you

installed or the category you selected, the selectable options on the display screen may differ.

12.2 <

Measurements This option lets you change the measurement

unit to use (mm or inch), and set the numeric separation (comma or period).

Machine status and advanced set-

Page 96

Option Description

Timers The machine cancels a printing job if data does

not be received in specific time.

• System Timeout: The machine returns to the

default value after certain time the machine waits. You can set a time for maximum 10 minutes.

• Held Job Timeout: The machine holds a job

for a specific time period. You can set a time period for at least an hour.

Language It allows you to change the language that

appears on the touch screen.

Power Saver You can reduce energy consumption by setting

these features. Power Saver has two options, first Low Power Save turns off the scanner lamp under the glass. Power Save turns off the

fans within the machine except a core fan for

3.6)

Tray Management

the fuser unit. (Page

This feature allows you to select the tray and paper you use for a printing job. Paper size, paper type, and paper color options are

adjusted here. Tray Confirmation Message is

to activate the window asking whether you set the paper size and type for the just opened tray.

• Auto Tray Switch: If tray1 and tray2 are filled

with letter size paper, when tray1 is empty

and this option is On, then the machine

continues printing with paper in tray2.

• Auto Continue: When the paper is

mismatched, meaning that tray1has filled with the letter size paper, but the printing job needs A4 size paper, the machine will wait for 30 seconds to paper in tray1 with proper sized paper. After 30 seconds, the machine automatically starts printing with Letter sized paper.

• Paper Substitution: When the paper is

mismatched, this option sets the machine print A4 size paper in the Letter size paper or vice versa.

• Wide A4: It is useful when printing in DOS

mode. This option prints 80 charactors in a line, which printing 78 charactors in a line is usual in DOS mode.

Output Options Output Options is for, when the staples run

out, you to let the machine stop processing and wait to refill the staples or continue the job. If

you set Within Job Offsetting to On, the

output paper is placed and sorted by job unit. You can also select stapling position for

landscape printing with Landscape Stapling

Postion.

Contention Management

Sound You can adjust the loudness of the machine

Supplies Management

Machine Test The machine prints the test image patterns

Manual Image Overwrite

HDD Spoolling

This feature lets you to select the priority between copy jobs and print jobs.

• Priority: Set the priority by numbering the

job. The machine starts from the least to the highest number in order.

• First In, First Out: The machine does an

asked job in order.

sound. Press Fault to adjust the machine's error sound. Select Conflict if you pressed the wrong option. Press Selection to sound

whenever you press the selection from your touch screen.

The machine gives you the notification of the drum and toner to reorder, and resets the used fuser counter, bias transfer roller, feed roller and document feeder friction pad counter.

using Image Quality Test Patterns.

You can set the machine to delete previous job information on HDD as you store new job information. To activate this feature, go to

Admin Setting > the Setup tab > Optional Service and set the Manual Image Overwrite

option to Enable. After activating this feature you can overwrite a HDD by pressing Start in

the display.

To spool documents in HDD for the network

printing, select On.

Altitude Adjustment

Print quality is affected by atmospheric pressure, which atmospheric pressure is determined by the height of the machine above sea level. This feature lets you adjust the altitude in a height district. Higher altitude

location need to set this feature to High 3,

which affects print quality.

12.3 <

Machine status and advanced set-

Page 97

Option Description

Stored Job File Policy

Country You can change the country, then some of the

Home Window Background

You can choose the file policy for generating file name before you proceed with the job through HDD. If the HDD memory already has the same name when you entered a new file name, you can rename or overwrite it.

• Rename: If the HDD already has the same

file name when you entered a new file name, the file will be saved as a different file name that is automatically programmed.

• Overwrite: If the HDD already has the same

file name when you entered a new file name, the previous file will be recorded over with the new file.

values for fax and paper size will be changed automatically for your country. After installing the fax kit, you must change the country.

To change the background image of the machine's LCD UI to suit user’s preference,

press Custom, select a customized

background image file on the list, and then

press Load.

Users can register their own background image

from SyncThru™ W eb Service. Click Settings > Machine Settings > System > Home Window Customization, and add your images

on the list.

Stamp You can print optional information such as ID,

Machine Information, Date & Time, Comment, and Page Number, on the output

paper for tracking.

• Items: Select item(s) to print on each paper.

• Position: Decide the position to stamp either Top or Bottom of paper.

• Appearance: Decide the appearance of the text either Opaque or Transparent. When you select Opaque, the text background

color is filled with opaque white.

Autocomplete You can activate (or deactivate) the

autocompletion feature that provides a list of possibilities completing your text for you.

• Activation: Select On to activate the

autocomplete feature. When you type more than two letters into the textbox to enter a new email address or a new accounting ID, autocomplete texts will be provided. You can press the drop-down button and select text from the extended list.

The text closest to your entryis displayed in gray completing your entry but is not entered into the textbox. To actually enter the text, you have to select text from the drop-down list.

• Sort: Sorts the autocomplete list order by Most frequently used, Recently entered, or Alphabetical order.

• Clear DB: Clears the autocomplete

database.

Multi-Bin You can set the default mode for multi-output

bin from the following options:

• Mailbox: Stacks the printouts in a bin that the

user selects from the output options in the printer driver. You can modify each bin’s name

from Rename. You also can merge two or more bins from Link Setup. By using Default Setup, you can assign each job’s default bin

such as bin 2 for copy job, bin 4 for fax job, etc.

• Job Seperator: Stacks the printouts in each

seperated bin in sequence by job.

• Collator: Stacks the printouts in the same

order as the originals.

• Stacker: Stacks the printouts in bins one-by-

one. When bin 1 is full, printouts will be stacked in bin 2.

You can only use this feature if you have installed optional 2-Bin Finisher or 4-Bin Mailbox.

12.4 <

Machine status and advanced set-

Page 98

Copy Setup

Fax Setup

For copy output, you can set up several options in advance.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK.

3 Press the Setup tab >

Option Description

Page Number

Copy Setup

If you select this option On, each copy will include the page number on the bottom of each page.

This machine offers you with various options to you for setting up the fax system. You can change the default settings for your preferences and needs.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK.

3 Press the Setup tab > Fax Setup.

Note

The fax options are different from country to country depending on the international communication regulatory. If the display screen does not show or gray out some of the fax options explained herein, it means that the grayed out function does not supported in your communication environment.

12.5 <

Option Description

Machine ID & Fax No

Receive Start Code

Error Correction Mode

Machine status and advanced set-

Enter the machine ID name and fax number which will be printed at the top of each page.

It helps with poor line quality and makes sure any faxes you send are properly transmitted to any other ECM-equipped fax machines. Sending a fax using ECM may take more time.

6.6)

Page 99

Option Description

Fax Initial Setup You can set Receive Mode for

Answering Machine/Fax

either Tone or Pulse. When you select Answering Machine/Fax,

you can receive a fax while the line is being used by the answering machine. (Page

Contact your local telephone company for Dial

Mode setting information.

Ring to Answer You can specify the number of times the

machine rings before answering an incoming call.

Receive Header Use this option to automatically print the page

number, date and time of fax reception at the bottom of each page.

Secure Receive You may need to prevent your received faxes

from being accessed by unauthorized people. This feature restricts printing of received faxes when the machine is unattended. If you select

this option to On, all incoming faxes go into

memory.

A four-digit Passcode is used when you want

to print out received faxes in memory.

6.6)

(Page

Received Fax Printing

Redial The machine can automatically redial a remote

• When receiving a fax containing pages longer than the paper loaded in the tray, the machine can reduce the size of the original to fit the size of the paper loaded in the machine. If this

feature is set to Off, the machine cannot

reduce the original to fit onto one page. The original will be divided and printed in actual size on two or more pages. If you set this

option to On and set the discard size to 10 mm

and the received data is longer then the currently set paper in the tray, the machine minuses the specified segment set as the discard size.

• You can set the machine to print out the fax on both sides of the paper, or stapled. (Page

fax machine, if it was busy. You can set the number of redial attempts and an interval

between attempts. Selecting 0 for Redial Times means that the machine will not use this

feature.

Telephone, Fax

, and Dial Mode at

6.6)

6.7)

Prefix Dial This feature allows you to set a prefix of up to

five digits. This number will be dialed before any automatic number is dialed. User may set this to access a PABX(example number (example 02).

Junk Fax Setup The machine does not accept faxes sent from

remote stations if their numbers are stored in the memory as junk fax numbers. You can enter a maximum of 10 junk fax numbers. Press

Junk Fax Setup and Edit, then, enter the fax numer. If you have set Caller ID enabled, you

can browse the last received fax numbers and select a fax number from the list.

Ring Volume This feature adjusts the ring volume. When you

select Off, the machine does not ring.

Dial Tone Volume

Mailbox Setup • Document Policy: You can set the document

When you press On Hook Dial to send a fax,

you can hear a specific tone. To adjust the tone volume, you can use this feature.

stored in Mailbox to delete or retain documents after. Select On of each option to delete, Off to remain the data.

• Mail Configuration: You can create, edit, or delete Mailbox. Enter Mailbox ID, Mailbox Name, Mailbox Passcode by pressing

options. (Page

6.11)

9) or area code

Note: If you set the Notification option to On,

you are notified when a fax is received in

Mailbox. (Page

Output Tray This feature lets you select the paper tray to

use for receiving a fax.

Toll Save Set the machine to send a fax in the toll save

time for saving. (Page

Send Batch The machine asks you whether you want to add

the documents to the reserved delay fax, if the fax number you have dialed is same as the delay fax number. (Page

Fax Forward Settings

Fax Ending Sound

You can forward a sent or received fax to other destination by a fax or an email. (Page

This setting selects whether the end fax tone is on or off. (Page

6.11)

6.13)

6.14)

6.15)

Speaker Volume This controls the sound when a fax actually

starts to transfer data. If this option is On, the

machine sounds from a fax starts until a fax

finishes. With Comm. the machine sounds only

until the communication is succeeded. No

sound with Off option.

12.6 <

Rx Color Printing

Caller ID If you have set this option, the machine

Machine status and advanced set-

This function allows you to recieve faxes in

(Page 6.15)

color.

remembers the last twenty fax numbers.

Page 100

Network Setup

Option Description

You may set up the network with the machine's touch screen. Before doing that, you must have the information concerning the type of network protocols and computer system you use. If you are not sure which setting to use, contact your network administrator to configure this machine network.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, enter

password and press OK.

3 Press the Setup tab > Network Setup.

Option Description

TCP/IP Protocol Select appropriate protocol and configure

parameters to use the network environment.

Note: There are lots of parameters to be set,

therefore, if you are not sure, leave as it is, or consult the network administrator.

IPv6 Machine supports IPv6 addresses for network

printing and managements.

• IPv6 Activate: When you select On, the Host Name and Link-Local Address will

automatically be entered into the address field.

• DHCPv6 Configuration: If you have a

DHCPv6 server on your network, you can set one of the option for default dynamic host configuration.

• Routers: Use DHCPv6 only when

requested by a router.

• DHCPv6 Addresses: Always use

DHCPv6 regardless of router request.

• DHCPv6 Off: Never use DHCPv6

regardless of router request.

Security

This feature lets you control and lock all outgoing data, or change the password.

1 Press Machine Setup on the control panel. 2 Press Admin Setting. When the login message pops up, then enter

password and press OK.

3 Press the Setup tab > Security.

Ethernet Speed You can select the communication speed for

Ethernet connections.

Clear Setting Reverts the network settings to the default

values.

802.1x You can select the user authentication for

network communication. For details information consult the network administrator.

12.7 <

Machine status and advanced set-

Samsung CLX-8540ND User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

1 Introduction

Special features

Front view

Machine overview

Rear view

Control panel overview

Introducing the touch screen and useful buttons

Touch screen

Machine Setup button

Job Status button

Power Saver button

Interrupt button

Understanding the Status LED

Status

Menu map

Main screen

Machine Setup button

Job Status button

2 Software overview

Supplied software

Printer driver features

System requirements

3 Getting Started

Setting up the hardware

Setting a Color Standard

Setting up the network

Supported operating systems

Configuring network protocol via the machine

Installing the software

Using the SetIP program

Altitude adjustment

Machine's basic settings

Setting the authentication password

Setting the date and time

Using power saving feature

Changing the display language

Setting job timeout

Setting the default tray and paper

Changing the default settings

Understanding the keyboard

Changing the font setting

Loading originals

On the scanner glass

In the DADF

Selecting print media

Specification on print media

Media sizes supported in each mode

Guidelines for selecting and storing print media

Changing the size of the paper in the paper tray

Loading paper

Loading paper in tray 1, optional tray or optional high capacity feeder

In the multi-purpose tray

Setting the paper size and type

5 Copying

Understanding the Copy screen

Basic tab

Advanced tab

Copying originals

Image tab

Changing the settings for each copy

Changing the size of originals

Reducing or enlarging copies

Copying on both sides of originals (Duplex)

Deciding the form of copy output (Collated / Staple)

Selecting the type of originals

Color Mode

Changing the darkness

Using special copy features

Merging multiple jobs as a single copy

ID card copying

Copying ID with the manual ID copy option

Poster copying

2-up or 4-up copying (N-up)

Clone copying

Booklet copying