Samsung 5400 User Manual

OKIFAX 5400

Handbook

OKIFAX

5400

FACSIMILE

Every effort has been made to ensure that the information in this handbook is complete, accurate, and up-to-date. Okidata assumes no responsibility for the results of errors beyond its control. Okidata also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this handbook will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Okidata.

Publications Department. Please address any comments on this publication by mail to:

Okidata Training and Publications Department 2000 Bishops Gate Boulevard Mount Laurel, NJ 08054-4620

or by email to:

pubs@okidata.com

Please visit Okidata’s multilingual web site at:

http://www.okidata.com

OKI, OKIDATA, and OKIFAX are registered trademarks/ marques déposées/marcas registrada, and OKIcare, OKI OnSite, and OKI Extend are trademarks of Oki Electric Industry Company, Ltd.

ENERGY STAR is a registered trademark of the United States Environmental Protection Agency.

Windows is either a re gistered trademark or a trademar k of Microsoft Corporation in the United States and/or other countries

As an ENERGY STAR® partner, Okidata has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

Handbook

Contents

Overview

Introduction.............................................................. 10

Features.................................................................................10

Product Options.................................................................... 1 1

Installation................................................................ 13

For Your Safety: Installation Hints.......................................13

Getting Started .....................................................................14

Where to Install Your Fax Machine ...................................1 4

Unpacking ............................................................................1 4

What You Should Receive .................................................1 4

Attaching the Document Stacker .........................................15

Removing the Protective Sheet............................................ 1 6

Installing the Toner Cartridge .............................................. 1 7

Toner Cartridge and Image Drum Unit Handling ..............19

Emergency First Aid...........................................................19

Loading Paper ...................................................................... 2 0

Connecting the Telephone Line .......................................... 2 2

Connecting an External Telephone or Answering

Machine ..............................................................................2 2

Connecting The External Handset (Option)......................2 3

Connecting Power ................................................................ 2 4

Programming Required Information ....................................25

FCC Telephone Consumer Protection Act.........................25

Date and Time ....................................................................26

Fax Identification ............................................................... 26

T o Program Your Fax ID: .................................................27

Getting to Know Your Fax Machine ..................... 2 9

Component Identification .................................................... 29

Front of the Unit.................................................................29

Back of the Unit .................................................................30

Inside the Unit.................................................................... 31

Locating the Serial Number .................................................31

Control Panel Keys and Indicators.......................................32

The Speed Dial (One Touch) Keypad...................................37

Using the One Touch Keys for Dialing..............................37

Using the One Touch Keys for Selecting Functions

and Programming..............................................................37

List of One Touch Keys with Descriptions......................37

Signal Tones ......................................................................... 3 9

Dual Access...........................................................................40

Handbook 3

Using Your Fax with Your Computer ................... 4 1

Connect to Your Computer ...................................................41

Setting Basic Features ............................................. 4 2

Control Panel Keys and Indicators.......................................42

Navigating Programming Levels .........................................43

Vie wing Your Current Settings ..........................................43

User Function Settings.......................................................4 3

User Function Settings List .............................................44

Changing Your User Function Settings ...........................5 0

Dial Parameter Settings ......................................................51

Dial Parameter Settings List ............................................51

Changing Your Dial Parameter Settings ..........................52

Service Function Settings ..................................................53

Service Function Settings List ........................................ 53

Changing Your Service Function Settings ...................... 5 3

Changing the Language ....................................................... 5 4

Answering Mode ..................................................................54

Setting the Answering Mode .............................................54

Changing the Answering Mode.........................................5 4

Answering Mode Options ..................................................55

Auto Receive Mode [FAX] ..............................................55

Manual Receive Mode [TEL]..........................................55

Telephone/Fax Automatic Switch Mode [T/F]................55

Using Your Fax with an Answering Mac hine [TAD] .......56

Memory Reception Mode [MEM] ..................................5 6

Fax Forwarding Mode [FWD]..........................................56

PC Mode [PC] ..................................................................56

Incoming Call Parameters ....................................................57

Ring Response: User Function 11 .....................................5 7

Incoming Ring: User Function 16 .....................................5 7

Distinctive Ring: User Function 12................................... 5 7

Setting Distinctive Ring .................................................. 5 7

Remote Receive: User Function 17 ...................................59

PC/Fax Switch (MFP Option):

User Function 22 .................................................................59

Monitor Volume: User Function 06......................................59

Buzzer Volume: User Function 07........................................59

Paper Size Settings ...............................................................60

First Paper Size: User Function 13.....................................60

Using the OTHER setting, with MFP Option Installed ...60

Second Paper Size: User Function 14 ................................60

Connecting to a PBX............................................................60

Basic Faxing Operations ........................................ 6 2

Preparing Documents for Faxing..........................................62

Guidelines ..........................................................................62

Document Size ...................................................................62

Multiple Page Documents ................................................. 6 3

Loading Documents ........................................................... 6 3

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Sending a Fax to a Single Location .....................................6 4

Search Key Dialing ............................................................66

Real-Time Dialing .............................................................6 6

Redialing ...........................................................................6 6

Confirming Results ............................................................66

Stopping a Transmission ...................................................67

Shortcut Fax Number Programming ..................................67

Receiving Faxes ................................................................... 68

Receiving Faxes Manually ................................................ 6 8

Receiving Faxes in Memory..............................................6 9

Memory Reception Mode [MEM] ..................................6 9

No Paper Reception .........................................................69

Canceling Messages Stored in Memory ............................7 0

Rejecting Unsolicited (Junk) Fax Messages (Closed

Network Option) ...............................................................70

Power Failures and Memory.................................................71

Using Voice Request.............................................................72

Initiating a Voice Request ..................................................72

Answering a Voice Request................................................72

Programming Your Speed Dial Directory ........... 7 3

One Touch Faxing ................................................................7 3

Programming One Touch Keys ..........................................73

Using the One Touch Keys for Dialing..............................76

Using the One Touch Keys for Selecting Functions

and Programming..............................................................76

List of One Touch Keys ...................................................76

Chain Dialing ..................................................................... 78

Creating a Chain Dial Number ........................................78

Using a Chain Dial Number.............................................79

Auto Dial Faxing ...............................................................79

Programming Auto Dial Numbers....................................79

Copying ..................................................................... 81

Quantity and Resolution ...................................................... 8 1

Making Copies ..................................................................... 81

Using the Manual Paper Feeder ...........................................82

Sending a Fax to Multiple Locations

(Broadcasting) ......................................................... 8 5

Performing a Broadcast Operation .......................................85

Sending A Fax to a Group...................................... 8 7

What is a Group? ..................................................................87

Programming Groups............................................................88

Search .................................................................................88

Add.....................................................................................88

Delete .................................................................................89

Sending to a Group ............................................................89

Relay Faxing ............................................................ 9 0

What is Relay Faxing? .........................................................90

Relay Initiating Station ........................................................ 91

Relay Key Station ................................................................ 9 1

Relay Broadcast Report ....................................................... 9 1

Initiating a Relay Broadcast ................................................9 2

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Advanced Operations ............................................. 9 4

Sending a Fax at a Later Date and Time ..............................94

Features and Limitations ...................................................94

Sending a Delayed Fax from the Document Feeder ..........95

Sending a Delayed Fax from Memory ...............................96

Canceling a Delayed Transmission ...................................98

Confidential Faxes (Security Feature) .................................98

Creating a Personal (Confidential) Mailbox .....................9 8

Changing Y our Password ...................................................99

Closing (Deleting) a Mailbox......................................... 101

Sending Confidential Faxes ........................................... 10 2

Receiving Confidential Faxes ........................................ 10 2

Printing Confidential Messages ..................................... 10 3

Personal Mailboxes (Security Feature) ............................. 103

Polling ............................................................................... 104

What is Standard Polling? .............................................. 10 4

What is Bulletin Polling? ............................................... 1 0 4

Sending Documents Requested by Another Fax

Machine (Polling Transmission) ................................... 1 0 4

To Cancel Polling ........................................................... 10 5

Dialing Another Fax Machine to Request Documents

(Polling Reception) ....................................................... 10 5

Fax on Demand (Bulletin Polling) ................................. 1 0 6

Opening a Personal Box for Polling ............................... 10 6

Loading a Document for Polling .................................... 107

Transmit Preparation ......................................................... 107

What is it? ....................................................................... 107

Setting the Forwarding Number

(Call Forwarding) ............................................................. 108

Working with Dual Access ................................... 1 09

What You Can Do While Sending a Fax ........................... 1 09

What You Can Do While Receiving a Fax........................ 10 9

What You Can Do While Making Copies ......................... 11 0

Reports.................................................................... 111

Understanding Reports ...................................................... 11 1

Activity Report .................................................................. 11 1

What is it? ....................................................................... 111

What information does it provide? ................................. 1 1 1

How to Print .................................................................... 112

How to Interpret .............................................................. 112

Broadcast Confirmation Report (MCF) ............................ 112

What is it? ....................................................................... 112

What information does it provide? ................................. 1 1 2

How to Print .................................................................... 113

How to Interpret .............................................................. 113

Broadcast Entry Report ..................................................... 1 1 3

What is it? ....................................................................... 113

What information does it provide? ................................. 1 1 3

How to Print .................................................................... 113

How to Interpret .............................................................. 113

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Confidential Reception Report ......................................... 11 4

What is it? ....................................................................... 114

What information does it provide? ................................. 1 1 4

How to Print .................................................................... 114

How to Interpret .............................................................. 114

Configuration Report ........................................................ 1 14

What is It? ....................................................................... 114

What Information Does it Provide? ................................ 115

How to Print .................................................................... 115

How to Interpret .............................................................. 115

User Function Settings List .......................................... 115

Message Confirmation Report (MCF) .............................. 116

What is it? ....................................................................... 116

What information does it provide? ................................. 1 1 6

How to Print .................................................................... 117

Automatic ..................................................................... 117

On Demand (Manual) ................................................... 118

How to Interpret .............................................................. 118

Phone Directory................................................................. 118

What is it? ....................................................................... 118

What information does it provide? ................................. 1 1 8

How to Print .................................................................... 118

How to Interpret .............................................................. 118

Power Outage Report......................................................... 119

What is it? ....................................................................... 119

What information does it provide? ................................. 1 1 9

How to Print .................................................................... 119

How to Interpret .............................................................. 119

Printing Reports ................................................................ 12 0

Using 6/Report Print One Touch key.............................. 1 2 1

Codes Used in Reports ...................................................... 121

Communication Codes ................................................... 1 21

Result Codes ................................................................... 12 2

Service Codes.................................................................. 122

Problem Solving ..................................................... 123

Clearing a Document Jam ................................................. 123

Clearing a Paper Jam ......................................................... 124

Printing a Cleaning Page................................................... 1 2 7

Replacing the Toner Cartr idge .......................................... 1 28

For Your Safety: Handling the Toner Cartridge.............. 131

W orking with the Image Drum Cartridge.......................... 131

For Your Safety: Handling the Image Drum.................... 132

The CHANGE DRUM SOON Message ........................... 132

When to Replace the Image Drum Cartridge .................. 133

Replacing the Image Drum Cartridge ............................. 133

Resetting the Drum Counter ........................................... 13 6

Handbook 7

Display Panel Messages .................................................... 137

Normal Display ............................................................... 137

Error Messages ................................................................ 137

Reading the Print Counters ............................................... 1 3 9

Problem Checklist ............................................................. 14 0

The display is blank. .................................................... 14 0

Nothing happens when you press the control

panel keys.................................................................... 14 0

The display tells you to replace paper even

though there is paper in the paper tray. ....................... 14 1

Your documents jam in the scanner. ............................. 141

Your fax machine won’t dial. ....................................... 141

The display shows a communication error. .................. 142

You sent a fax but the image the remote fax

machine received was very poor.................................. 1 42

You sent a fax but it was received completely blank. .. 1 4 2

You keep getting reports you do not want. .................. 1 4 3

The image received on your fax machine was

very poor...................................................................... 143

You tried dialing with a One Touch key or an

Auto Dial code but nothing happened........................ 143

Your fax machine does not answer the phone

or receive faxes. ........................................................... 144

Your received documents are light or have vertical

streaks on them and you are not out of toner. ............. 144

You set y our fax machine for delayed transmission

but it did not send. ...................................................... 1 44

Your fax machine disconnected before you could

answer a voice request. ................................................ 144

Your fax machine will not poll a remote fax machine. 14 5 Someone tried to send you a confidential fax

but nothing happened. ................................................ 14 5

Your fax machine is connected to a PBX and

you cannot dial out. .................................................... 14 5

You want to answer an external telephone but your

fax machine always answers first................................. 145

Your received faxes sometimes look distorted............. 14 5

You are constantly receiving unsolicited

advertising on your fax machine................................. 145

Your fax machine does not immediately switch to

TEL mode when you make or receive a voice call. .... 146

You are experiencing problems communicating with

a remote location in a very noisy telephone area. ...... 1 4 6

Firmware ............................................................................ 1 4 7

Identifying Your Current Firmware Version .................... 147

Upgrading Y our Firmware ............................................... 147

Serial Number of Your Fax Machine ................................. 147

Security ................................................................... 148

Confidential Faxes ............................................................ 14 8

Rejecting Unsolicited (Junk) Fax Messages ..................... 1 4 8

Closed Network Option .................................................. 148

Handbook

Safety....................................................................... 150

Installation Hints ............................................................... 1 50

Operation and Maintenance.............................................. 15 1

Handling the Consumables ............................................... 1 51

Toner Cartridge ............................................................... 1 5 1

Image Drum Cartridge..................................................... 152

Emergency First Aid .......................................................... 152

Service and Support .............................................. 1 53

Y our Dealer........................................................................ 153

Okidata on the Internet...................................................... 1 5 3

Contacting Okidata Customer Support............................. 153

Purchasing Supplies and Options ..................................... 15 4

Supplies ........................................................................... 1 5 4

Options............................................................................ 15 4

User Function Settings .......................................... 1 55

User Function Settings List ............................................... 155

Changing Your User Function Settings ............................. 1 6 0

Dial Parameter Settings ........................................ 161

Dial Parameter Settings ..................................................... 161

Dial Parameter Settings List............................................ 161

Changing Your Dial Parameter Settings ............................ 163

Service Function Settings ..................................... 1 64

Service Function Settings List .......................................... 16 4

Glossary .................................................................. 1 6 5

Index ........................................................................ 1 75

Handbook 9

Introduction

Overview

Thank you for purchasing this OKIF AX 5400 f ax machine. It uses advanced LED technology to transfer faxed and copied images to plain paper quickly and sharply. The Multifunction Printer Option (MFP Option, also referred to as the PC Interface) allows it to function as a scanner and 600 dpi class printer for your computer as well. The MFP Option must be purchased separately.

Features

• 30 One Touch keys.

• 99 Auto Dial numbers.

• 20 groups.

• 16 mailboxes for confidential reception.

• Fax communication at up to 14,400 bits per second (bps), or up to 33,600 bps with the optional modem upgrade.

• 2.5 MB of built-in memory.

Handbook

• A fax forwarding feature that lets your fax machine receive messages into memory and automatically forward the messages to another remote fax machine.

• Year 2000 compliant: all years are recorded in four digits.

• Advanced memory management: memory is freed up as pages are sent for more efficient transmission of long documents.

• A search feature to allow you to look for pre-programmed telephone numbers by name.

• Personal boxes for confidential reception/transmission and bulletin polling.

• Automatic redial and page re-transmission when a telephone number is busy or when problems occur in communication.

• Advanced transmission and reception features, including delayed transmission, transmission to multiple locations, relay broadcast initiate, and polling.

• Advanced memory transmission and reception features, including automatic reception into memory.

• Reports to help you keep track of your fax machine’s operations and settings.

• Advanced memory transmission and reception features, including automatic reception into memory.

• High-speed scanning of original documents while dialing, so your fax is ready to send as soon as connections are made.

• Photo (halftone) transmission in up to 64 shades of gray.

• An advanced dual access feature, which allows you to load and prepare multiple documents for transmission while your fax machine is sending or receiving another message.

• A manual paper tray to let you load a different type of paper while making copies.

• A closed network feature to let you limit who can send faxes to your fax machine and whom your fax machine can send faxes to.

• A convenience copy feature that lets you make up to 99 sorted copies of an original document

Product Options

• Non-battery backup memory expansion cards add to existing storage capacity.

- 1 MB card adds capacity to store up to 80 pages. Order Number 70029101.

- 2 MB card adds capacity to store up to 160 pages. Order Number 70029201.

• Battery backup memory expansion cards replace existing storage capacity with memory that preserves information when power is turned off or interrupted:

- 1.5 MB card provides total capacity to store up to 120 pages. Order Number 70031501.

- 2.5 MB card provides total capacity to store up to 200 pages. Order Number 70031601.

- 4 MB card provides total capacity to store up to 320 pages. Order Number 40231622.

• Handset with cradle connects directly to your fax machine and works exactly like a telephone. Order Number

70031801.

Handbook 11

• Second Paper Tray adds an additional capacity of 500 sheets. When the main tray runs out, your fax machine automatically switches to the second tray for uninterrupted printing. Order Number 70029401.

• 33.6K BPS Modem Upgrade increases the transmission speed of the fax machine. Order Number 40838501.

• Multifunction Printer (MFP Option) allows the fax machine to be used as a scanner and backup printer. Order Number 70035201

Handbook

Installation

Overview

For Your Safety: Installation Hints

• Install your fax machine in a dust-free location away from direct sunlight.

• Do not plug your fax machine into a power source shared by equipment that produces electrical noise (i.e., air conditioners, etc.).

• Leave electronic adjustments to authorized service personnel.

• The LINE terminal connects your fax machine to a standard telephone line. To avoid damage to your telephone system or to the fax machine, do not plug your fax machine into anything other than a standard RJ-11C jack.

• Your fax machine is intended to be grounded electricall y and is equipped with a three-wire grounded power cord. For your safety, do not attempt to defeat your power cord’s grounding plug.

• The power outlet should be located near the equipment and should be easily accessible.

• The TEL port on the back of the unit is only suitable for two-wire devices. Not all standard telephones will respond to incoming ringing when connected to an extension socket.

• This equipment may not necessarily provide for the effective hand-over of a call from a telephone connected to the same line.

Handbook 13

Getting Started

To install your new fax machine, follow the instructions from the “Unpacking” to the “Programming Required Information” sections of this handbook. You must complete these steps for your fax machine to operate properly.

If you have purchased an option package for your fax machine, refer to the documentation you received with that option for installation instructions.

Where to Install Your Fax Machine

• Place your fax machine in a dust-free location away from direct sunlight.

• Allow several inches of space on each side of the machine to ensure adequate ventilation.

• Make sure that both power and telephone outlets are available nearby.

• Choose a location where the relative humidity is between 20% and 80%, and where the temperature is between 50°F (10°C) and 92°F (32°C).

Unpacking

What You Should Receive

Before you begin, be sure that all the items listed below are included in your package.

Handbook

1 OKIF AX 5400 2 Toner cartridge (wrapped) 3 Image drum cartridge (inside machine) 4 Power cord 5 Telephone line cord 6 Document stacker tray 7 Documentation (Not shown):

Quick Reference Handbook Warranty, Regulatory Information, and Specifications

Refer to the illustrations in the “Getting to Know Your Fax Machine” section of this handbook to identify the components.

If any items are missing, contact your dealer

immediately. Keep your packing materials and carton in case you ever need to ship or transport the unit.

Attaching the Document Stacker

Slip the document stacker indents over the tabs on the rear of the unit so that they click into place.

Handbook 15

Removing the Protective Sheet

1 Lift up the document table.

3 Take out the image drum cartridge.

2 Press in the cover release buttons on the side of the copy

stacker until it clicks open. Lift up the stacker.

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4 Remove the protective sheet. Be careful not to touch the

green surface of the drum.

5 Replace the image drum cartridge.

Installing the Toner Cartridge

1 Remove the sponge and discard.

W arning: Be careful when handling the toner cartridge.

Do not let toner spill on your clothing or other porous materials. If you experience any problems with toner , refer to the “Safety, Handling the Consumables, Toner Cartridge” section of this handbook.

2 Unwrap the toner cartridge and gently shake it to

distribute the toner. Then carefully peel the tape from the bottom of the toner cartridge.

Handbook 17

3 With the ridged side facing up and the blue lever on your

right, insert the toner cartridge into the image drum unit, left end first.

4 Push the lever forward to secure the cartridge.

5 Close the copy stacker—push down until you hear both

sides click into place.

6 Close the document table.

Handbook

Toner Cartridge and Image Drum Unit Handling

• Leave unused toner cartridges and image drum units in their packages until needed.

• When replacing a toner cartridge or image drum unit, reuse the packaging to dispose of the old toner cartridge or image drum unit.

• Do not expose these components to light for more than five minutes.

• Never expose the green drum (inside the image drum unit) to direct sunlight.

• Always hold the image drum unit by the ends, never by the middle.

• Never touch the surface of the green drum inside the image drum unit.

• Be careful when removing the toner cartridge. Do not let it touch your clothing or porous materials. The toner powder causes permanent stains.

• Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water. Using heated water will make removing the stain much more difficult.

Emergency First Aid

If toner is swallowed

Dilute by giving two glasses of water and induce vomiting by administering Syrup of Ipecac (follow the manufacturer’s instructions). Seek medical attention. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious.

If toner is inhaled

T ak e person to an open area for fresh air. Seek medical attention.

If toner gets in the eyes

Flush eyes with large quantities of cool water for 15 minutes, keeping eyelids open with fingers. Seek medical attention.

For more information

Refer to the Material Safety Data Sheet in the Warranty, Regulatory Information, and Specifications booklet.

Handbook 19

Loading Paper

Your fax machine can hold up to 250 sheets of standardweight (20 lb.) paper. For best results, use paper specially made for laser printers or photocopiers. It can use letter, legal, and A4 size paper.

Your fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in it, down to 75% of the original length. For example, if you are receiving a document created originally on legal-size paper, your fax machine can reduce the received pages to fit on letter or A4 paper.

Your fax machine is set at the factory to use letter-size

paper. To use a different paper size, change the setting of User Function 13, 1’ST P APER SIZE to match your new paper size. Refer to the “Setting Basic Features, User Function Settings” section of this handbook.

1 Pull the paper tray out of the machine.

2 Adjust the paper guides to the width of your paper.

Handbook

3 If necessary, lift and adjust for the length of your paper.

5 Remove the paper from its wrapper (up to 250 sheets).

Note the “print side” notice printed on the label. Fan the paper.

6 Load the paper into the paper tray, print side DOWN.

4 If you are using legal-size paper, pull out the extension at

the back of the paper tray.

Be sure the paper is under the tabs on the sides of the

tray. Do not fill past the P aper Full mark. If necessary readjust the guides for a snug–but not tight–fit.

7 Replace the paper tray. Push it forward until it locks.

Handbook 21

Connecting the Telephone Line

Insert one end of the telephone cord into the LINE jack in the back of the machine, and the other end into your wall telephone jack.

Now, you can connect either an external telephone or

the external handset option for your fax machine. Refer to the “Connecting an External Telephone or Answer Machine” section of this handbook.

Connecting an External Telephone or Answering Machine

Any external telephone or answering machine

connected to the fax machine must be FCC and CSA approved.

• Insert one end of the telephone cord into the TEL 1 or TEL 2 jack on the back of the fax machine, and the other end into the jack in your external device.

• To connect both an answering machine and a telephone, first connect your answering machine to your fax machine, then plug your external telephone’s cord into the telephone jack on your answering machine.

Handbook

Y ou must have the TAD mode feature turned on for an

answering machine to work with your fax machine. Refer to the “Answering Mode, Setting the Answering Mode” section of this handbook.

Connecting The External Handset (Option)

If you purchased the external handset option with your fax machine, follow these instructions to install it.

1 Using the supplied screw,

connect the handset cradle to its base.

2 Position the handset cradle on the left side of the fax

machine.

3 Plug one end of the handset cord into the handset and the

other end into the jack on the front of the cradle. Place the handset in the cradle.

Handbook 23

4 Insert the supplied telephone cord into the jack located on

the back of the cradle.

5 Feed the telephone cord from the back of the cradle

through the cable run (1) located on the back of the fax machine.

6 Insert the end of the cord into the TEL 1 or TEL 2 jack on

the back of the fax machine.

The two TEL jacks are provided to allow you to connect

both an external handset and an answering machine.

Connecting Power

1 Make sure the power switch is off.

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2 Plug the power cord into the back of the unit.

3 Plug the other end into a grounded AC power outlet. 4 Turn on your fax machine. After the unit warms up, the

time and current answering mode appear on the display. Your fax machine is now in standby mode, ready to send or receive faxes.

Programming Required Information

FCC Telephone Consumer Protection Act

The Federal Communications Commission Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message, and the telephone number of the sending machine or such business, other entity, or individual.

To comply with this law, you must enter the following information in your fax unit.

• Date and Time

• Fax Identification (Name and Telephone Number) which identifies the source of your fax transmission

Refer to the following sections for instructions on how to program this information.

Handbook 25

Date and Time

Fax machines must accurately identify the date, time, sender and the telephone number of the sending fax machine on each page of every fax they send. You are required by law to program this information into your fax machine.

1 Press the Select Function key. 2 Press the 9/User Program One Touch key located on the

One Touch keypad.

3 On the numeric keypad, press 3. The display shows

3:CLOCK ADJUSTMENT.

4 Press the Yes § key. The display shows the currently set

date and time.

5 Using the numeric keypad, enter the new date (month/day/

year) and time in 24-hour format. Examples: 8:00 AM is 08:00; 8:00 PM is 20:00.

6 Press the Yes § key to confirm your entry. 7 Press the Select Function key to finish.

Fax Identification

Sender ID:

This is a descriptive title that identifies the sender—usually the location of your fax machine or the name of your company or office and the fax machine’s number. It is printed at the top of every fax you send. You can enter up to 32 characters. The first 16 characters of your Sender ID will also be used as your Personal ID. This Personal ID appears on the displays or reports of other Oki fax machines you communicate with.

TSI/CSI:

This is the telephone number of your fax machine; it appears on the displays of other non-Oki fax machines you communicate with.

Call Back Number:

This is a telephone number (not a fax number) which the operator of the remote machine can use to reach you. If you

Handbook

use the voice request function (Refer to the “Basic Faxing Operations, Using Voice Request” section of this handbook) while communicating with another fax machine and no one is there to answer, your fax machine automatically sends a cover letter with a call back message. The message is printed on a separate sheet with the message “Please call back” and a telephone number where you can be reached—the number entered here.

To Program Your Fax ID:

1 Press the Select Function key. 2 Press the 9/User Program One Touch key. The display

shows

1:FUNC. PROGRAMMING.

3 On the numeric keypad, press 4. The display shows

4:SYSTEM DATA PRG.

4 Press the Yes § k e y. The display shows

NO=<TSI/CSI>, ID=<SENDER ID>.

5 After the display clears, enter the full telephone number of

your fax machine using the numeric keypad.

Use the Hyphen key to enter a “+” character for

international numbers, and use the Space One T ouch key to enter spaces.

6 Press the Start key to save your entry. 7 Enter your Sender ID. This is a descriptive title up to 32

characters long. Refer to the instructions below.

• To enter numbers, use the numeric keypad (press once)

• To enter spaces, use the 14/Space One Touch key

• To enter hyphens, use the Hyphen key

• To enter alphabet characters, locate the character you want on the numeric keypad.

• Press that key repeatedly until the character appears on the display.

• To enter a unique character, press the 0/Unique key repeatedly until the character you want appears on the display. The following characters are available: ! # & ‘ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø

Handbook 27

8 Press the Start key to save your entry. The display shows

NO=<CALL BACK NO.>.

9 After the display clears, use the numeric keypad to enter

the telephone number for call back messages. Enter up to 20 characters.

Use the 14/Space One Touch key to enter spaces.

10Press the Start key to save your entry. 11Press the Select Function key to finish.

Handbook

Getting to Know Your Fax Machine

Overview

Component Identification

Front of the Unit

1 One T ouch Keypad

Use for preprogrammed one touch dialing or for setting functions.

2 Paper Path Icon

Load documents here face down.

3 Document T able

Covers the copy stacker and holds original documents to be faces or copied.

4 Document T able Extension

Flips out to support longer documents.

5 Front Panel

Gives you access to the manual paper feeder. This allows you to bypass the paper tray and feed a different type of paper directly into the fax machine.

Handbook 29

6 Paper Tray

Holds up to 250 sheets of paper.

7 Power Switch

Press I to turn on, 0 to turn off.

8 Document Guides

Adjust these guides to the page width of the documents that are to be copied or faxed.

9 Numeric Keypad

Use to enter phone numbers, auto dial numbers, or information programmed into the fax machine.

10 Display Panel

Shows status of machine and faxes in progress

11 Document Stacker

Holds your original documents after they are faxed or copied.

Back of the Unit

1 Back Cover

Open this cover to expose the expansion slot to install the

• optional memory expansion board and / or

• Multifunction Printer Option (MFP, also known as the PC interface).

2 LINE Jack

Jack for connecting to an outside telephone line.

3 TEL 1 Jack 4 TEL 2 Jack

Jacks for connecting to an optional handset, external phone, or answering machine.

5 AC P ower Inlet

Plug the supplied AC power cord into this inlet.

Handbook

+ 154 hidden pages