SAGEMCOM MF 6990dn - Agoris C935, MF 6990dn, Agoris C935 User Manual

TELECOM

User Manual

MF 6990dn

Agoris C935

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MF 6990dn - Agoris C935

Dear Customer

For your safety and comfort, we urge you to carefully read the chapter safety [ 119] before attempting use. Congratulations on your purchase of a new generation commu nications terminal. Both a mu ltifunction black and white

and colour device able to fax, print, copy and scan, your machine suits even the most demanding professional requirements.

Combining power, user-friendliness and ease of use thanks to its touch screen, your machine offers the following functions:

• colour and black and white copying, scanning and fa xing.

• printing and finishing of complex documents (duplex printing, optional finisher: stapling, assembling an d offset work)

• print server with hard disk

• local network usage (LAN 10 BaseT/100 BaseTx, PC Kit Companion Suite Pro)

• secure document printing

• access protection (user account management, biometric identification, user rights and administration of appliance resources)

• management of resources available to users (quotas, counters)

Rules for using symbols

This document makes use of symbols designed to help the reader identify the information supplied:

Symbol Definition

CAUTION

Indicates important safety information. Failure to respect these notes may lead to serious or even fatal injury. Read these notes carefully. You will find them in the Safety section of this manual.

Warning

Indicates important safety information. Failure to respect these notes may lead to minor to moderate injur y, o r damage to the apparatus or equipment. Read these notes carefully. You will find them in the Safety section of this manual.

Important

Indicates points to be read with special attention when using the device, and explanations of probable causes of paper jams, damage to originals or loss of data. Read these explanations carefully.

Note

Indicates additional explanations about device functions, and instructions for resolving user errors.

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MF 6990dn - Agoris C935

Table of contents

Dear Customer.................................................... 2

Rules for using symbols .......................................2

Presentation of the machine............................. 6

Description of the machine...................................6

Control panel description .....................................8

Installation .......................................................... 9

Packaging contents...............................................9

Installing the machine ...........................................9

Installing options ...................................................9

Finisher........................................................................9

Additional paper tray...................................................9

Perfume diffuser................................ ... ... ....................9

Memory extension........................................... ... .........9

Loading media........... ... ... ... ..................................11

Loading paper into the main paper tray.....................11

Loading paper into the manual feeder.......................11

Loading envelopes into the manual feeder...............12

Loading paper into the additional paper tray............. 14

Starting up the machine......................................15

Connecting the machine............................................15

Initial configuration of the machine............................15

Getting to know the machine.......................... 17

Navigation principles...........................................17

Using the buttons ......................................................17

Virtual editor..............................................................17

Screen scrolling.........................................................17

Navigation path .........................................................17

Presentation of specific functions .....................17

Presentation of the home screen and menus...18

Configuration utilities and menus..............................18

Monitoring of operations and communications in

progress ....................................................................19

Warning and error messages....................................19

Inserting original documents..............................20

Using the flatbed scanner......................................... .20

Using the autofeed scanner......................................20

Using the Multiple Scan option correctly...................20

Logging in on the machine .................................21

Logging in or out of your user account......................21

Personalising your user account / fingerprint ............22

Configuring the machine and the services.... 23

Printing out the guide to functions ....................23

Remote configuration.................. ... ... .... ... ... ... .... .23

General settings...................................................23

Date/Time Settings....................................................23

Geographic Settings..................................................24

Ergonomics...............................................................24

Paper settings ........................... ... ... ... .... ... ... ... .... .26

Defining the paper format.......................................... 26

Defining the paper type.............................................26

Scanner / Printer Settings...................................26

Scanner / Printer paper format..................................26

Adjusting Scanner / Printer margins..........................26

PC printing parameters .............................................27

Default paper tray......................................................27

Fax Settings........ ... .... .......................................... .28

Defining the machine name and number..................28

Fax emission settings ...............................................28

Fax reception settings...............................................30

Configuring the fax server (optional).........................32

Advanced fax settings...............................................33

Service default settings...................................... 34

Copy function default settings ................................... 34

Fax emission default settings...................................35

Scan to default settings.............................................35

Local network settings........................................ 35

Configuring the Ethernet network ............................. 35

Configuring the SNTP server....................................37

Configuring the client FTP port................................. 37

Configuring the SNMP service..................................3 7

Configuring the SMTP server....................................38

Active Directory configuration ...................................38

Configuring the print server (RAW or LPR)............... 38

Configuring the LDAP server................................... .38

Internet settings via the telephone line.............39

Configuring the internet connection .......................... 39

Email settings................................................... ... 39

Accessing the email configuration settings...............39

Configuring the email service connection .................39

Defining a reply address ........................................ .. .40

Defining the type of emission report..........................40

PC Management................................ ... ... .... ... ... ... 40

Unregistering a PC....................................................40

Automatic Consumable Ordering (ACO)

and maintenance................................................. 40

Connecting to the server centre................................ 40

Triggering an ACO....................................................41

Triggering remote maintenance...............................41

Printing / Exporting / Importing settings........... 41

Printing out a list of settings......................................41

Printing out a list of fonts...........................................41

Exporting settings .....................................................41

Importing settings......................................................41

Machine monitoring and activity counters .......41

Communications log .................................................41

Activity counters........................................................42

Consumable status ................ .... ... ... ... ... .... ... ... ... 42

Hardware and software information .................. 42

Creating and managing user accounts..........43

Activating / Deactivating user rights

management ........................................................ 43

Creating a user account...................................... 44

Modifying a user account................................... 45

Deleting a user account...................................... 45

Printing the list of user accounts....................... 46

User account reports and usage counters .......46

Printing an interim report...........................................46

Sending an interim report..........................................46

Resetting the usage counters............................. ...... 46

Photocopying documents ............................... 47

Choosing the photocopy options correctly...... 47

Binding......................................................................47

Mosaic copy..............................................................47

Poster copy...............................................................47

Zoom.........................................................................48

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MF 6990dn - Agoris C935

Simple photocopy................................................48

Duplex photocopying ..........................................48

Photocopy with toner saving..............................48

Elaborated photocopy......................................... 4 9

Identity card photocopy ......................................50

Faxing documents............................................ 51

Sending faxes.......................................................51

Simple emission........................................................51

Elaborate emission....................................................51

Deferred emission.....................................................53

Stopping an emission in progress.....................53

Receiving faxes.................. ... .... ... ... .....................54

Printing received faxes in the memory......................54

Monitoring fax emissions....................................54

Forcing an emission request.....................................54

Editing an emission request......................................54

Deleting a document awaiting emission....................54

Print out a document awaiting emission....................54

Printing documents.......................................... 55

Prerequisites ........................................................55

Choosing print options correctly .......................55

Paper tab...................................................................55

Custom sizes tab.......................................................55

Job security tab.........................................................55

Advanced tab ....................................... ... ..................56

Colour tab........................................................... ... ... .56

Watermarks tab.........................................................56

Overlays tab.......... ... ....................................... ..........56

Fonts tab...................................................................56

Device options tab.....................................................56

Settings tab...............................................................56

Simple printing.....................................................57

Duplex printing.....................................................57

Secure printing.....................................................57

Receiving your fingerprint..........................................57

Launching secure printing.........................................58

Recovering/Releasing secure prints..........................58

Cancelling a print in progress ............................58

Monitoring printing..............................................58

Print out the list of saved print tasks..........................59

Force a print task.......................................................59

Editing a print task.....................................................59

Deleting a print task...................................................59

Using a USB memory key................................ 60

Support compatibility..........................................60

Recommendations for using USB keys.............60

Viewing the content of a USB key......................60

Printing files from a USB key..............................60

Printing photos from a USB key................................60

Printing documents from a USB key .........................61

Saving a document on a USB key......................62

Analyzing the content of your USB key............. 6 3

Scanning and sending documents................. 64

Scan to USB Key..................................................64

Scan to Mail..........................................................64

Scan to FTP ..........................................................66

Scan to SMB.........................................................67

Scan to PC............................................................69

Scan to Archive ................................................... 69

Stopping an emission in progress.....................70

Receiving emails ................................................. 70

Monitoring document emissions....................... 70

Forcing an emission request.....................................70

Editing an emission request...................................... 71

Deleting a document awaiting emission....................71

Print out a document awaiting emission....................71

Address book ................................................... 72

Creating and managing contacts....................... 72

Contact properties..................................................... 72

Creating a contact.....................................................72

Editing a contact .......................................................73

Deleting a contact .....................................................73

Creating and managing contact lists................. 74

Properties of a contact list.........................................74

Creating a list of contacts..........................................74

Editing a list of contacts............................................74

Deleting a list of contacts..........................................75

Printing the address book.................................. 75

Accessing contacts on the LDAP server .......... 75

Exporting / Importing the address book ........... 75

Exporting the address book ......................................75

Importing an address book .......................................75

Restoring the address book

(Directory card option)........................................ 76

PC Functions .................................................... 77

Introduction.......................................................... 77

Required configuration....................................... 77

Installing the software......................................... 77

Complete installation of the software........................77

Installing drivers using the Companion Suite Pro

software ....................................................................78

Manual installation of the drivers...............................79

Monitoring the multifunction machine.............. 79

Companion Director............................................ 80

Graphic presentation.................................................80

Activating utilities and applications............................ 80

Companion Monitor.............................................80

Graphic presentation.................................................80

Peripheral management............................................80

Displaying the status of consumables....................... 82

Links..........................................................................83

Companion Suite Pro functions......................... 83

Document analysis................................................... .83

Printing......................................................................8 4

Fax communications...........................................84

Presentation of the Fax window................................ 84

Sending a fax............ ................................................85

Receiving a fax .........................................................86

Monitoring fax communications.................................86

Fax settings...............................................................87

Cover page ...................................................... ... ...... 88

Uninstalling the software....................................90

Complete uninstallation of the software.................... 90

Uninstalling the drivers..............................................91

Maintenance and incidents ............................. 92

Maintenance......................................................... 92

General information .................................................. 92

MF 6990dn - Agoris C935

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Cleaning....................................................................92

Replacing consumables............................................96

Calibrating colours...................................................100

Servicing..................................................................100

Removing paper jams........................................100

Possible paper jam locations...................................100

Considerations for removing paper jams.................101

Scanner paper jam..................................................101

Main paper tray jam.................................................101

Additional paper tray jam.........................................102

Duplex module paper jam .......................................103

Fuser unit paper jam ...............................................103

Manual feeder and Transfer roller paper jam.......... 104

Transfer unit paper jam...........................................105

Stapling unit paper jam............................................106

Removing staple jams.......................................107

Storage................................................................107

Packing and transporting the machine............108

Scanner part............................................................108

Printer part................................. ..............................108

Firmware update ................................................108

Troubleshooting............................................. 109

Troubleshooting.................................................109

Troubleshooting paper jams.............................111

Troubleshooting print quality problems..........113

Smart card incidents .........................................116

Communication failures....................................117

Scanning failure.......................................................117

Sending failure ........................................................117

Communication failure codes..................................117

Safety............................................................... 119

Safety Instructions.............................................119

Laser Safety Information...................................119

For Europe/Asia......................................................119

Position of safety labels on the machine ........120

Power switch symbols ................................ ... ...120

Regulatory information .....................................121

Certifications in Europe...........................................121

Location conditions...........................................121

Precautions for use ...........................................122

Operating environment............................................122

Precautions for using the machine..........................122

Precautions for using the touch screen...................122

Safety information .............................................123

Safety during operation...........................................123

Handling and moving the machine ..................124

Shocks during handling...........................................124

Moving the machine................................................124

Handling toner cartridges................ ........................125

Environment.......................................................126

Packaging................................................................126

Batteries and rechargeable batteries ......................126

The product.............................................................126

Energy Star .............................................................126

Software user license........................................127

Definition.................................................................127

License....................................................................127

Ownership...............................................................127

Duration...................................................................127

Warranty .................................................................127

Liability....................................................................127

Development...........................................................127

Applicable law.........................................................128

Registered trademarks......................................128

Reproductions prohibited.................................128

Software licenses.............................................. 129

GNU GENERAL PUBLIC LICENSE Version 2,

June 1991 .................................... ...........................129

GNU LESSER GENERAL PUBLIC LICENSE

Version 2.1, February 1999 ....................................132

OpenOffice.org v 3.1.0 - GNU LGPLv3...................136

Characteristics ............................................... 143

Recommendations for the paper .....................146

Which paper formats can be used?........................146

Standard / recycled paper.......................................147

Thick paper .............................................................148

Envelopes...............................................................148

Labels .....................................................................149

Headed paper .........................................................149

Cards ......................................................................150

Transparencies.......................................................150

Glossy.....................................................................151

Printable surface..................................................... 151

Page margins............................................. .............151

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MF 6990dn - Agoris C935

1 - Presentation of the machine

Presentation of the machine

Description of the machine

1 Automatic document feeder (ADF) 10 Main paper tray 2 Paper adjustment guide 11 On/Off button 3 Automatic document feeder 12 Master USB connector (USB key) 4 Original document output 13 Power cable connection 5 Access handle to flatbed scanner 14 LINE In - telephone cable connection 6 Touch screen 15 LAN connector 7 Paper outlet (Finisher not installed) 16 Slave USB connector (for PC) 8 Fingerprint reader 17 Finisher (optional) 9 Access trap to toner cartridges 18 Smartcard reader

MF 6990dn - Agoris C935

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1 - Presentation of the machine

19 Paper reception stop 21 Manual feeder 20 Duplex module 22 Number pad

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MF 6990dn - Agoris C935

1 - Presentation of the machine

Control panel description

Key Description

To access the machine's home screen

To activate the Send Fax function

To activate the Scan Document function

To activate the Copy Document function

 To cancel the operation in progress  To exit a menu without saving the changes

To run the operation in progress (copy, fax emission, scanning):

 in colour  in black and white

Light indicator

Machine status indicator:

 green: standby  flashing orange: starting  red: failure

MF 6990dn - Agoris C935

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2 - Installation

Installation

Packaging contents

The packaging contains the components listed below:

• Multifunction printer

• Apron

• 1 installation guide

• 1 User manual CD-ROM

• 1 installation CD-ROM for PC

• 1 mains cable

• 1 telephone cable

• 1 consumable leaflet

Installing the machine

The machine is supplied in two boxes. Check the contents of each box.

1 Unpack the printer part and remove all protective

spacers and adhesive tapes, as illustrated in the installation guide.

2 Install the printer in a suitable place respecting the

safety instructions described in the section Safety [ 119].

3 Place the document output tray on the printer and

remove the protective plastic film from the screen.

4 Remove the protective spacers inside the printer,

as illustrated in the installation guide.

5 Unpack the scanner and remove all protective

spacers and adhesive tapes, as illustrated in the installation guide.

6 Take hold of the scanner by the handles and place

it on the printer, aligning the studs in their housing, as illustrated in the installation guide.

Installing options

Finisher

Consult the installation guide supplied with this option for installation instructions.

Additional paper tray

Consult the installation guide supplied with this option for installation instructions.

Perfume diffuser

The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is installed and activated, the machine diffuses perfume every hour, and for a period of time defined by you.

Consult the installation guide supplied with this option for installation instructions.

To activate and configure this option, consult the section Perfume setting [ 25].

Memory extension

The machine is equipped with a 512 Mb RAM memory. It is possible to add a 256 Mb memory extension.

Before installing the memory extension, read carefully the instructions for antistatic protection.

Antistatic protection

• Firstly, switch off the machine by pressing the On/Off button (position 0) and disconnect the mains cable.

• Disconnect all cables connected to the machine.

• If you are wearing an antistatic bracelet, attach one of the straps to your wrist and the other to the bare metal frame located at the rear of the machine.

Never attach a strap to the machine when switched on. Plastic, rubber, wood, painted metal surfaces and telephone jacks are not sufficient earthing materials.

• If you are not wearing an antistatic bracelet, di scharge any static electricity from your body by touching a surface connected to the earth before handling the bo ard or any electronic components in the machine.

Try not to move around too much after earthing yourself.

Caution

Before installing any options, the machine and the option to be installed must be switched off and disconnected from the mains power supply.

WARNING

The machine's electronic board must be protected from any electrostatic damage that may be caused by handling.

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MF 6990dn - Agoris C935

2 - Installation

Installing the memory extension

To install the memory extension on the machine:

1 Press the On/Off button to switch off the machine

(position 0) and disconnect the mains power cable.

2 Disconnect all cables connected to the machine. 3 Using a screwdriver, remove the screw from the

rear cover and slide the cover to the right to remove it.

4 Using a screwdriver, loosen the seven screws with-

out removing them completely.

5 Slide the panel slightly to the right and lift to remove

it.

6 Insert the memory extension into its connector, en-

suring it is straight, until the two locking pins click into place.

7 Replace the panel and tighten the seven screws. 8 Replace the rear cover and fix it in place with the

screw.

9 Reconnect all cables to the machine.

> If you are installing your machine for the first time, do

not switch it on. First, complete the configuration and connection steps described in the sections below.

> Otherwise, connect the power cable to the mains and

press the On/Off button to switch the machine on (position I).

Once the memory extension has been installed:

1 Declare the additional RAM memory in the printer

driver (Properties > Tab Configure).

2 Print out a configuration page and check that the

total RAM capacity installed is shown.

WARNING

Firstly, consult the antistatic protection instructions (see Antistatic protection [9]).

Note

Locate the notch on the side of the memory extension and align it with the connector. If you cannot click the memory extension into place, do not force it. Reposition it, ensuring that its base is correctly inserted into the connector.

MF 6990dn - Agoris C935

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2 - Installation

Loading media

Loading paper into the main paper tray

1 Open the main paper tray.

2 Press the paper compression flap to lock it.

3 Load the sheets into the paper tray with the print

surface facing up.

4 Make sure the paper does not exceed the fill limit.

5 Close the main paper tray.

6 Define the paper format and type used in the ma-

chine.

> The machine automatically detects standard paper

formats. To check / define the format and type of paper loaded, consult the section Paper settings [ 26].

Loading paper into the manual feeder

1 Open the manual feeder.

Note

Before loading paper, consult the section Recommendations for paper [146].

Note

The tray can contain up to 500 sheets of standard paper (80g/m² [22lb]).

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MF 6990dn - Agoris C935

2 - Installation

2 Move the paper guides apart to the maximum.

3 Press the centre of the sheet compression flap until

the locking tabs (white) on the right and left are released.

4 Load the sheets into the paper tray with the print

surface facing up.

5 Make sure the paper does not exceed the fill limit.

6 Adjust the paper guides against the side of the pile.

7 Define the paper format and type used in the ma-

chine.

> The machine automatically detects standard paper

formats. To check / define the format and type of paper loaded, consult the section Paper settings [ 26].

Loading envelopes into the manual feeder

1 Open the right side cover by pulling on the latch.

2 Turn the cursors on the fuser unit so that the enve-

lope symbol is selected.

Note

The tray can contain up to 100 sheets of standard paper (80g/m² [22lb]).

MF 6990dn - Agoris C935

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2 - Installation

3 Close the right side cover.

4 Open the manual feeder.

5 Move the paper guides apart to the maximum.

6 Press the centre of the sheet compression flap until

the locking tabs (white) on the right and left are released.

7 Load the envelopes into the manual feeder

8 Adjust the paper guides against the sides of the en-

velopes.

9 Define the paper format and type used in the ma-

chine.

> The machine automatically detects standard paper

formats. To check / define the format and type of paper loaded, consult the section Paper settings [ 26].

Note

The tray can contain up to 10 envelopes at the same time.

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MF 6990dn - Agoris C935

2 - Installation

Loading paper into the additional paper tray

1 Open the additional paper tray.

2 Press the paper compression flap to lock it.

3 Move the paper guides apart to the maximum.

4 Load the sheets into the paper tray with the print

surface facing up.

5 Make sure the paper does not exceed the fill limit.

6 Adjust the paper guides against the side of the pile.

7 Close the additional paper tray.

8 Define the paper format and type used in the ma-

chine.

> The machine automatically detects standard paper

formats. To check / define the format and type of paper loaded, consult the section Paper settings [ 26].

Note

The tray can contain up to 500 sheets of standard paper (80g/m² [22lb]).

MF 6990dn - Agoris C935

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2 - Installation

Starting up the machine

Connecting the machine

1 Connect one end of the telephone cable to the ma-

chine socket and the other to the wall telephone socket.

2 Connect one end of the LAN network cable (not

supplied) to the machine port and the oth er to your local network port for the machine.

3 Ensure that the On/Off button is on Off (position 0).

4 Connect the mains cable to the machine. Connect

the mains cable to the wall socket.

5 Press the On/Off button to switch the machine on

(position I).

Initial configuration of the machine

After a few seconds, when the printer preheating phase is complete, the home screen is displayed.

In this section, you will find the initial settings to be configured to be able to use your machine's basic functions:

• geographic settings (country, language, communication network);

• date / time settings;

• fax settings (machine name and number);

• local network settings (automatic configuration of the Ethernet network);

• paper settings.

To configure the geographic settings:

1 Press the MENU key. 2 Press SETTINGS > GENERAL >

GEOGRAPHICAL > COUNTRY.

3 Select the required country from the list. Use the up

and down arrows to scroll through the available countries. Press OK to confirm the new setting.

> Choosing the country automatically configures

the machine's default language and the telecommunications network.

4 In the navigation path at the top of the screen,

press GENERAL to return to the previous menu.

To set the machine’s date and time:

1 In the menu GENERAL, press DATE AND TIME. 2 Press TIME. Enter the time using the virtual key-

board. Press OK to confirm the new setting.

3 Press DATE. Enter the date using the virtual key-

board. Press OK to confirm the new setting.

4 In the navigation path at the top of the screen,

press GENERAL to return to the previous menu.

WARNING

Before connecting the mains cable, you must consult the Safety Instructions [119].

WARNING

The mains cable is used to disconnect the machine from the power supply. As a precaution, the mains power socket must be located near the machine and easily accessible in the event of danger.

Note

This section will help you to first configure the machine, assuming the use of a direct telephone line on the PSTN network, and an Ethernet configuration via a DHCP server with automatic allocation of IP address. Consult the section Configuring the machine and services [



23] if you want to

configure the machine differently.

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MF 6990dn - Agoris C935

2 - Installation

To set the machine's number and name, required for the fax function:

1 In the menu GENERAL, press FAX. 2 Press PHONE NUMBER. Enter the number using

the virtual keyboard. Press OK to confirm the new setting.

3 Press NAME. Enter the machine's name using the

virtual keyboard. Press OK to confirm the new setting.

4 In the navigation path at the top of the screen,

press SETTINGS to return to the higher menu.

To run an automatic configuration of the Ethernet network (automatic allocation of the IP address via the DHCP server):

1 In the menu SETTINGS, press COMMUNICATION

> LOCAL NETWORK > ADDR. ALLOCATION.

2 Select AUTOMATIC from the options available in

the list. Press OK to confirm the new setting.

> The machine will search for a DHCP or BOOTP

server on the local network that can dynamically allocate its network settings.

> This operation may take a few minutes.

3 Check that the parameters IP ADDRESS,

SUBNET MASK, GATEWAY, PRIMARY DNS, SECONDARY DNS, WINS 1 SERVER et WINS 2 SERVER are correctly entered. If this is not the

case, you will have to configure them manually.

4 Press MENU to return to the home screen.

To check and / or specify the paper type and format in each paper tray:

1 Press PAPER. 2 Press FORMAT. Check that the paper format de-

tected in each tray is correctly entered. To correct a paper format, press on the correspond ing tra y; select the required format from the list and press

OK to confirm.

Press TYPE. Check that the paper type detected in each tray is correctly entered. To correct a paper type, press on the corresponding tray, select the required paper type from the list and press OK to confirm.

4 Press MENU to return to the home screen.

Consult the section Configuring the machine and services [ 23] for more available parameters, and to configure the machine according to your specific needs.

MF 6990dn - Agoris C935

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3 - Getting to know the machine

Getting to know the machine

Please read this section carefully to get to know your machine.

In it you will find the operating principles required whatever function you are using.

Navigation principles

Using the buttons

Navigating through the machine's functions and menus is very intuitive.

The touch screen displays the functions, menus, actions and parameters in the form of buttons.

Just press on a button to open a menu and access the sub-menus, run an action or change a parameter.

A greyed-out button means the function or action is unavailable (depends on another deactivated setting, or an option not installed, etc.).

Virtual editor

When you press on a parameter to change it, the machine automatically displays a virtual editor: a number pad for entering figures (e.g.: fax number), an alphabetical keypad for entering text (e.g.: file name). Check boxes or lists are used for activating or selecting functions.

When changing a field, conventional text editing actions are available: delete the character before the cursor

( ), move through the data field ( / ), switch from upper to lower case, or display / hide punctuation marks and special characters.

Whatever the modification to be made, the editor allows you to carry out the following:

• OK: confirm the modification

• CANCEL: cancel the modification

Screen scrolling

When a dedicated function (e.g. copy a document) or menu (e.g. create a contact in the address book) includes a series of parameters on several screens, the lower frame on the screen displays the button OTHER COMMANDS or OTHER PARAMETERS.

You can scroll through the screens by pressing the button

OTHER COMMANDS or OTHER PARAMETERS.

Navigation path

To help know where you are in the menu arborescence, the upper frame of the screen displays the navigation path leading to the current menu. For example, to create a contact in the address book, the path is as follows:

1 Press the MENU key to display the home screen. 2 Press the ADDRESS BOOK button. 3 Press the CONTACTS button. 4 Press CREATE.

> The upper frame displays the following navigation

path: icon Home > ADDRESS BOOK > CONTACTS > CREATE.

Use the navigation path to find your way around the menus, but also to return to a previous menu or directly to the home screen, by pressing directly the required button:

• CONTACTS to return to the previous menu

• Home icon to return to the home screen, etc.

The procedures described in this document use the principles of the navigation path. Thus, access to the creation of a contact in the address book is described as follows:

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS >

CREATE.

The parameters that can be changed are then presented one by one with a description of the required data and confirmation of the modifications.

Presentation of specific functions

The machine is equipped with special keys enabling you to access specific functions directly:

• : activates the send fax function.

In this mode, the machine displays by default the screen for entering a fax number. You can start to configure your fax emission.

• : activates the scan and send document function.

In this mode, the machine displays by default the screen to select a Scan to function. Once selected, you can start to configure how your document is sent.

• : activates the copy document function.

In this mode, the machine displays by default the screen for entering the number of copies to make. You can start to configure how your document is copied.

The backlit key identifies the mode activated on the machine.

Refer to the specific chapters for these functions for more information on how they work and tips for using them:

• Photocopying documents [ 47]

• Faxing documents [ 51]

• Scanning and sending documents [ 64]

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MF 6990dn - Agoris C935

3 - Getting to know the machine

Presentation of the home screen and menus

The home screen allows you to access:

• machine configuration utilities and menus

• monitoring of operations and communications in progress

• warning and error messages

The machine displays the home screen either:

• by pressing the MENU key

• by pressing the Home icon in the navigation path

• or when a specific function is running, to display the current operation progress (document being scann ed, fax being sent, etc.)

The home screen displays the available menus in the left and right frames. The central frame displays the current operations and warning or error messages in the form of buttons.

Configuration utilities and menus

The home screen allows you to access the following configuration utilities and menus:

Button Description LANGUAGE The administrator can define two

favourite languages to display the machine menus. Press this button to switch from one language to the other.

PRINT QUEUE The print queue contains

documents that are awaiting to be printed and currently being printed. For more information, consult the section Print monitoring [ 58].

USB KEY This menu is specially for a USB

key and is only accessible when a USB key is inserted in the machine. For more information, consult the section Using a USB memory key [ 60].

SETTINGS This menu allows you to access

the machine's configuration parameters. For more information, consult the section Configuring the machine and the services [ 23].

ADDRESS BOOK Press this button to access the

machine's address book and manage contacts and contact lists. For more information, consult the section Address book [ 72].

PAPER Use this menu to check or

specify paper formats and types loaded in the machine's paper trays. For more information, consult the section Paper settings [ 26].

CONSUMABLES This utility allows you to check

the status of the machine's consumables. For more information, consult the section Consumable status [ 42].

STATUS This menu includes the

hardware and software information for the machine, for use in the event of technical intervention. For more information, consult the section Hardware and software information [ 42].

REPORTS This menu allows you to access

report printing (function guide, consumable status, activity counters, current settings, address book entries, existing user accounts, prints to be released, installed fonts and communications log).

SEND QUEUE The emission queue contains all

the documents that are awaiting emission and currently being sent (faxes, sent by the local network, etc.). For more information, consult the sections Monitoring fax emissions [ 54] and Monitoring document emissions [ 70].

INTERNET The administrator can con fig u re

the machine to connect to the internet via the telephone line. This menu allows you to manually force a connection in order to:

 send / receive emails;  authorise technical support to

take control of the machine (see Remote reading and maintenance [ 40])

Button Description

MF 6990dn - Agoris C935

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3 - Getting to know the machine

Monitoring of operations and communications in progress

The operations and communication s in prog re ss ar e displayed in the central frame of the home screen in the form of buttons.

Sending a fax is thus represented by a button labelled Fax

emission, receiving a fax by a button labelled Fax reception, etc.

To help you identify the operations and communications in progress, the possible labels are as follows:

To check or consult the operation data, just press the corresponding button. A detailed description window is displayed on the screen. In the event of simultaneous actions, a selection list allows you to choose the operation you require.

Once the operation or communication is complete, the corresponding button disappears.

If a communication could not be completed and requires sending again, the button disappears but the emission request is reallocated to the emission queue for subsequent emission.

To cancel the operation in progress, press the key. A confirmation message is displayed.

Warning and error messages

When there is a problem on the machine, a warning window is automatically displayed on the screen, with a detailed description of the problem encountered.

Depending on the gravity of the problem, you should act immediately to correct it (paper jam, empty paper tray, etc.), or confirm that you acknowledge the warning (toner nearly out).

If you ignore the message by closing the window or if the touch screen is not touched for several seconds, the warning or error window closes. However, it is recorded in the central frame of the home screen in the form of a button.

The label is used to rapidly identify the nature of the problem (e.g.: paper jam). A colour code is used to identify the gravity of the problem:

• red: a serious error has occurred, rendering one or more machine functions unusable. You must resolve the incident immediately (e.g.: paper jam, paper out, cover open, toner out).

• orange: a minor problem has occurred. You must resolve the incident as soon as possible (e.g.: toner nearly out).

To consult the warning message or error, just press the corresponding button. A detailed description window is displayed on the screen.

IDENTIFICATION The administrator may restrict

access to certain machine functions. In this case, only authorised users can use the restricted functions after they have identified themselves correctly. This menu allows you to access the options in your user account. For more information, consult the section Logging in on the machine [ 21].

Label Action in progress

COPY Photocopy in progress. FAX SCAN Document scanning in progress

before fax emission.

PC SCAN Document scanning in progress

before sending to a computer (Scan to PC function).

SENDING FAX

Fax emission in progress on the telephone line.

FAX RECEPTION

Fax reception in progress on the telephone line.

SENDING MAIL

Email emission in progress.

MAIL RECEPTION

Email reception in progress.

PC PRINT Document printing in progress

sent from a computer.

FAX PRINT Printing in progress of a fax or

email received.

PRINT REPORT

Printing in progress automatically generated by the machine (emission report, communication log) or launched by a user from the machine menu (printing of function guide, address book, settings, etc.).

Button Description

KEY SCAN Analysis in progress of the

content of a USB key inserted in the machine.

Label Action in progress

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MF 6990dn - Agoris C935

3 - Getting to know the machine

Inserting original documents

The instructions for inserting original documents are the same for copies, faxes or scanned documents.

Using the flatbed scanner

Accepted formats

The format of documents for scanning should respect the following conditions:

• Maximum length: 299 mm.

• Maximum width: 219 mm.

Inserting the document

1 Open the cover of the flatbed scanner. 2 Place your document with the side to be copied

face down on the window respecting the indications around the window.

3 Close the cover of the flatbed scanner.

Using the autofeed scanner

The autofeed scanner enables you to scan original documents comprising one or several sheets. You can place up to 70 sheets of 80 g/m² in the automatic feeder.

Accepted formats

A5, A4, Letter, Legal or any other format respecting the following conditions:

• Length between 140 mm and 358 mm.

• Width between 139 mm and 219 mm.

• Weight between 60 and 105 g/m².

Recommendations for use

• Do not load documents of different sizes or weights.

• Remove staples or paper clips before inserting documents in the automatic feeder.

• Do not insert the following types of documents:

– Creased or folded paper. – Torn paper. – Corrugated paper

Inserting the document

1 Move the paper guides apart to the maximum . 2 Insert your document in the automatic feeder, side

to be copied facing upwards.

3 Adjust the paper guides against the document.

4 Set the limit stop on the output tray for scanned

documents to the size of the original document.

Using the Multiple Scan option correctly

To meet your scanning needs, the Scan to functions allow you to "add" and group pages from several documents in the same emission.

Activating the Multiple Scan option is especially useful in the following cases:

• you are using the autofeed scanner and your document is voluminous. The number of pages exceeds the capacity of the document feeder (70 pages 80 g/ m²), but you want the recipient to receive a single file.

• you are using the flatbed scanner and your docum ent contains several pages that you want to scan one after the other so that the recipient receives a single file.

• you want to use the flatbed scanner and the autofeed scanner to scan different pages, but you want the recipient to receive a single file.

MF 6990dn - Agoris C935

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3 - Getting to know the machine

Use the following table to know how to configure and use the Multiple Scan option.

Logging in on the machine

Depending on the machine configuration, access to functions may require logging in with a user code or by fingerprint reading. This information is defined in your user account by the machine administrator.

For your login information and user rights attributed to you, consult your machine administrator.

When a function (e.g.: colour copy, black and white scan, etc.) or access to a function requires auth orisation, a login screen is displayed.

To login in under your user account:

• enter your 4-figure user code using the virtual key-

board or the keypad.

• if you have recorded your fingerprint in your user account (see Personalising your user account / fingerprint [ 22]), place your reference finger on the fingerprint reader and slide it slowly downwards.

When identification is successful, the machine allows you to access the function requested or performs the action in progress.

If identification fails, the machine displays an explanatory message (insufficient rights, unknown account, etc.). In this case, consult your machine administrator to check the validity of your identification.

Logging in or out of your user account

When the use of or access to a function requires rights, the machine displays the identification screen. If the machine is unused for a certain time, defined by the security level in your user account, you are automatically logged out.

However, you may manually force the connection or disconnection from your user account.

To login manually:

1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION

> LOGIN.

> The machine displays the identification screen. To log out manually:

1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION

> LOG OFF.

> The machine disconnects you from your user ac-

count.

Setting Description NO Multiple Scan deactivated.

The machine operates a single scanning operation. Before sending, the machine checks for the presence of paper in the document feeder.

 If a document is detected, the scan

is launched from the autofeed scanner.

 If no document is present in the

document feeder, the scan is

launched from the flatbed scanner. Once the scan is complete, the machine sends the document.

YES Multiple Scan activated.

The machine allows you to repeat the scanning operations, and scan several groups of documents. Before sending, the machine checks for the presence of paper in the document feeder.

 If a document is detected, the scan

is launched from the autofeed

scanner.  If no document is present in the

document feeder, the scan is

launched from the flatbed scanner. Once the scan is complete, a message is displayed asking you to accept or refuse scanning of additional pages.

1 Recover the previously

scanned document.

2 Place the next document in the

scanner of your choice.

3 Accept the additional scan. 4 Once the document scan is

complete, refuse the scanning of additional pages.

The machine then sends the scanned document.

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MF 6990dn - Agoris C935

3 - Getting to know the machine

Personalising your user account / fingerprint

Your user account is created by the machine administrator, who will inform you of your 4-figure user code.

You can personalise some information:

To personalise your user information:

1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION

> PERSON. DATA.

> The machine displays the identification screen.

3 Enter your 4-figure user code using the virtual key-

board or the keypad.

> The consultable / customisable information in

your user account appears on the screen.

4 To personalise your user account name, press

NAME. Enter the name using the virtual keyboard.

In the event of an error, use the key to delete a character. Press OK to confirm.

5 To enter your email address, press EMAIL

ADDRESS Enter your email address using the vir-

tual keyboard. In the event of an error, use the

key to delete a character. Press OK to con-

firm.

6 To enter your fingerprint, press FINGERPRINT

Place the finger you will always use, your reference finger, on the fingerprint reader and slide it slowly downwards. The machine informs you when the option is successful.

> If you have entered your email address, the ma-

chine automatically sends you your fingerprint.

7 When you have made the modifications, press

MENU to return to the home screen.

Information Description Code The 4-figure code for your user

account. This code is unique and personal. Note: only the administrator can modify the user code.

Name This information is optional, and

may be useful to rapidly identify your work, especially in the print queue.

Email Address

Enter your email address if you wish to receive your fingerprint by email. You may then send documents securely from your computer for printing by attaching your fingerprint (see Secure printing [ 57]). Each time your email is changed, the machine automatically sends you your fingerprint if it is recorded.

Fingerprint This action allows you to record

the fingerprint of one of your fingers (reference finger), and use this identification method on the machine. Note: you are free to use either your 4-figure user code or your fingerprint to identify you. If you have entered your email address, the machine automatically sends you your fingerprint. Each time your fingerprint is changed, the machine automatically sends you the updated fingerprint if you have entered your email address.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Configuring the machine and the services

User rights

Printing out the guide to functions

Print out the guide to functions to familiarize yourself with the machine's available functions and the structure of the menus.

To print out the guide to functions:

1 Press MENU. 2 Select REPORTS > GUIDE.

> The machine prints out the guide to functions.

Remote configuration

You can configure and consult the same parameters remotely as those used locally.

Prerequisites To be able to remotely configure the terminal, you should:

• have a web browser on your PC (Internet Explorer ve rsion 5 or later for optimal operation).

• define the parameters of the machine's local network IP address, local address filter, etc. (see Network characteristics [ 35]).

Accessing the integrated web server

1 Open a browser with the PC that is registered on

the network.

2 Enter the machine's IP address in the address field

and confirm by pressing Enter.

3 When the home page opens, select the interface

language.

4 Change the required parameters on the screen an d

confirm.

User rights

If user rights management is activated, and if access to the web server is restricted only to authorized user accounts:

• the site will only accept a maximum of 5 users connected at once.

• the site will only accept 1 active session per user connected.

• some operations may be cancelled if they are already being executed by another connected user.

General settings

Date/Time Settings

Setting the date and the time

At any time, you can edit the machine's date and time.

1 Press MENU. 2 Select SETTINGS > GENERAL > DATE AND

TIME. 3 Select TIME to set the machine time. 4 Enter the time using the virtual keyboard. Use the

and keys to pass from one character to the

next. In the event of an error, use the key to

delete a character. Press OK to confirm the new

setting.

5 Select DATE to set the machine date. 6 Enter the date using the virtual keyboard. Use the

and keys to pass from one character to the

next. In the event of an error, use the key to

delete a character. Press OK to confirm the new

setting. 7 Press MENU to return to the home screen.

Personalizing the date and time format

You can modify the display format of the date and time to your needs.

1 Press MENU. 2 Select SETTINGS > COMFORT > DATE / TIME. 3 Select TIME FORMAT. 4 Select the required format from the list. Press OK

to confirm the new setting.

5 Select DATE FORMAT. 6 Select the required format from the list. Use the up

and down arrows to scroll through the available for-

mats. Press OK to confirm the new setting.

7 Press MENU to return to the home screen.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

The date and the time can be set automatically if an SNTP server is present on the network. For more information, consult the section Configuring the SNTP server [



37].

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

Setting winter / summer time

You can activate automatic management of winter and summer time. The time will be changed automatically on the last Sunday in March for the switchover to summer time (+1hr) and the last Sunday in October for the switchover to winter time (-1hr).

To activate the automatic time change:

1 Press MENU. 2 Select SETTINGS > COMFORT > DATE / TIME. 3 Press AUTO ADJUST. 4 Select the required status from the list. Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Defining the time zone

To define the time zone:

1 Press MENU 2 Select SETTINGS > COMFORT > DATE / TIME. 3 Press TIME ZONE. 4 Select the time zone from the list. Use the up and

down arrows to view all available time zones.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Geographic Settings

These parameters enable you to use your machine in the various pre-configured countries and in various languages.

Defining the country

By choosing a country, the following are reset:

• the public telephone network parameters;

• the machine's default language;

• the type of virtual keyboard;

• the display format for the date and time. To define the country:

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > COUNTRY.

3 Select the required country from the list. Use the up

and down arrows to scroll through the available countries. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Defining the telecommunication network

This parameter enables you to specify manually the type of public telephone network for a country, so that your machine can communicate on the public telephone network of the selected country in accordance with the standards in force.

By default, when configuring a country, the type of public telephone network to be used in the country concerned is defined automatically.

1 Press MENU.

2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > PHONE TYPE. 3 Select the required option from the list. Use the up

and down arrows to scroll through the available op-

tions. Press OK to confirm the new setting. 4 Press MENU to return to the home screen.

Defining the language

You can define two favourite languages to display the machine menus. To choose these two languages from the home screen, press LANGUAGE.

By default, when configuring the country, the preferred languages are defined automatically.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > FIRST LANGUAGE. 3 Select the required language from the list. Use the

up and down arrows to scroll through the available

options. Press OK to confirm the new setting.

4 Press SECOND LANGUAGE. 5 Select the required language from the list. Use the

up and down arrows to scroll through the available

options. Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Defining the virtual keyboard

This parameter is used to define the type of virtual keyboard to be displayed on the screen depending on the country where the machine is used.

By default, when configuring the country, the type of virtual keyboard is automatically defined.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > KEYBOARD. 3 Select the required country from the list. Press OK

to confirm the new setting.

4 Press MENU to return to the home screen.

Ergonomics

Energy saving

This function is used to activate machine standby when it is not in use. The time to switch the machine to standby can be immediate or several minutes according to your needs.

1 Press MENU. 2 Select SETTINGS > COMFORT > ENERGY

SAVING. 3 Press TIMEOUT. 4 Select the required option from the list. Press OK to

confirm the new setting. 5 If you have selected PROGRAMMING, enter the

parameters START TIME and END TIME with the

start and end times of the standby time range.

Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Toner saving

This parameter is used to reduce the quantity of toner consumer by the machine's "internal" print-outs.

Internal print-outs mean print-outs regarding machine activity and include the following information : emissio n / reception reports, communication logs, activity counters, print-out of the guide to functions, machine settings, user accounts, the print queue, etc.

The following options are available:

To activate toner saving printing:

1 Press MENU. 2 Select SETTINGS > COMFORT. 3 Press TONER SAVE. 4 Select the required option. Press OK to confirm the

new setting.

5 Press MENU to return to the home screen.

Return to the previous function

1 Press MENU. 2 Select SETTINGS > COMFORT > RETURN

FUNCTION.

3 Select the required option from the list. Press OK to

confirm the new setting.

4 Press MENU to return to the home screen.

Perfume Setting

The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is activated, the machine diffuses perfume every hour, and for a period of time defined by you.

By default, the machine does not recognize the perfume unit installed (set in WITHOUT).

To activate this option, you just need to configure the setting PERFUME to the diffusion length of your choice.

Note that the longer the diffusion time, the more the perfume is pronounced, and the shorter the lifespan of the perfume unit.

1 Press MENU. 2 Select SETTINGS > COMFORT > PERFUME. 3 Select the required option from the list. Press OK to

confirm the new setting.

4 Press MENU to return to the home screen.

Default world

This parameter allows to define the default active function of the machine (Fax, Copy or Scan To). The idle screen of the function is displayed when one key of the control panel is pressed.

1. Press MENU.

2. SETTINGS > COMFORT > DEFAULT WORLD.

3. Select the required option from the list. Press OK to confirm the new setting.

4. Press MENU to return to the home screen.

Option Description WITHOUT Printing with toner saving is

deactivated.

WITH The quantity of toner used is

reduced. The print-outs are lighter.

WITHOUT COLOUR

Printing is in black and white.

Option Description WITHOUT At the end of a user operation, the

machine returns to the home screen.

MODERATE The machine returns to the home

screen after the machine has not been used for a few minutes.

ALWAYS The machine displays the settings

screen for the last function used (copy, fax, scanning).

Option Description WITHOUT The perfume unit option is

deactivated.

LOW The perfume unit option is

activated, with a low diffusion time.

MODERATE The perfume unit option is

activated, with a moderate diffusion time.

HIGH The perfume unit option is

activated, with a high diffusion time.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

Paper settings

The machine automatically detects standa r d pape r formats. You may however use this setting to check and/ or specify the paper type and format in each paper tray.

Defining the paper format

1 Press MENU. 2 Select PAPER > FORMAT. 3 Define the paper format for each tray on the ma-

chine. To select the right format of paper to use, consult the section Which paper formats can be used [ 146].

4 Press MENU to return to the home screen.

Defining the paper type

1 Press MENU. 2 Select PAPER > TYPE. 3 Define the paper type for each tray on the machine.

To select the right type of paper to use, consult the section Recommendations for paper [ 146].

4 Press MENU to return to the home screen.

Scanner / Printer Settings

Scanner / Printer paper format

The paper format defined in this menu becomes the default format of the main printing paper tra y an d th e flatbed scanner.

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

PAPER FORMAT.

3 Select the required format from the list: A4 or LET-

TER. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Adjusting Scanner / Printer margins

If you notice an offset between the printer and the scanner, correct the margins (expressed in pixels) according to the reference paper specified in SETTINGS > SCANNER/PRINTER > PAPER FORMAT.

To correct and adjust the scanner / printer margins:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

ADJUSTMENTS.

3 Make the necessary adjustment(s).

4 Press MENU to return to the home screen.

To define the paper format...

then...

in the main tray 1 Press TRAY 1.

2 Select the required

format from the list.

3 Press OK to confirm.

on the additional tray(s) 1 Press TRAY 2 or

TRAY 3.

2 Select the required

format from the list.

3 Press OK to confirm.

To define the paper type

then...

in the main tray 1 Press TRAY 1.

2 Select the required pa-

per type from the list.

3 Press OK to confirm.

on the manual feeder. 1 Press MANUAL

TRAY.

2 Select the required pa-

per type from the list.

3 Press OK to confirm.

on the additional tray(s) 1 Press TRAY 2 or

TRAY 3.

2 Select the required pa-

per type from the list.

3 Press OK to confirm.

Setting Description / Procedure

Printer top margin Press TOP PRINTER.

Enter an offset value of between

-100 and +100. Press OK to confirm.

Printer left margin Press LEFT PRINTER.

Enter an offset value of between

-100 and +100. Press OK to confirm.

Flatbed scanner top margin

Press TOP FB SCANNER. Enter an offset value of between

-100 and +100. Press OK to confirm.

Flatbed scanner left margin

Press LEFT FB SCANNER. Enter an offset value of between

-100 and +100. Press OK to confirm.

Autofeed scanner top margin

Press TOP ADF SCANNER. Enter an offset value of between

-100 and +100. Press OK to confirm.

Autofeed scanner left margin

Press LEFT ADF SCANNER. Enter an offset value of between

-100 and +100. Press OK to confirm.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

PC printing parameters

To personalize PC printing parameters:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER > PC

PRINT.

3 Make the necessary adjustment(s).

4 Press MENU to return to the home screen.

Default paper tray

This parameter allows to define the default paper tray of the machine. All printing operations on the machine will use this tray (Copy, fax reception, printing report,...). The machine never switches to another tray except for PC printing requirement. In this case, the user can choose another tray from the printing driver.

To define the default paper tray:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

PAPER TRAY.

3 Select the required option from the list. Press OK to

confirm the new setting.

4 Press MENU to return to the home screen.

Parameters Description / Procedure TONER SAVE Lightens printing to save toner

cartridge ink.

TASK DELAY Waiting time for data from the

PC before the PC print task is cancelled.

FONTS This parameter is used to draw

up the set of symbols. The possible values are between CS1 and CS30 included. The default value is CS1 (Roman8).

FONT NUMBER Start printing the list of fonts.

This parameter can be used to set the default PCL font. The possible values are between 1 and 77 included. The default value is 1.

LINES PER PAGE This parameter is used to set the

number of lines per page. This variable is linked to the PJL variables: PAPER and ORIENTATION. If you change one of these variables, the Line format variable is automatically updated (only for the current print task) in order to respect the same spacing. The possible values are between 5 and 128 included. The default value is 60.

FONT SPACING This paramete r is used to set the

default font spacing in characters per inch (the default font must be non-proportional). The possible values are between 0.44 and 99.99 included. The default value is

10.00.

FONT SIZE This parameter is used to set the

default font height, in points (the default font must be proportional). The possible values are between 4.00 and

999.75 (in intervals of 0.25). The default value is 12.00.

ORIENTATION This parameter is used to set the

page orientation: portrait or landscape. The default value is "portrait".

Parameters Description

AUTOMATIC Tray 1 is used by default, then

tray 2, then tray 3 and tray 4.

TRAY 1 Tray 1 is used for all operations

performed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 2 Tray 2 is used for all operations

performed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 3 (if installed)

Tray 3 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 4 (if installed)

Tray 4 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

Fax Settings

Defining the machine name and number

Your machine enables you to print the saved number and name on all faxes emitted.

Defining the machine name

To record the name of the machine:

1 Press MENU. 2 Select SETTINGS > GENERAL > FAX > NAME. 3 Enter the machine's name using the virtual key-

board. Use the an d keys to pass from one character to the next. In the event of an error, use the

key to delete a character. Press OK to con-

firm the new setting.

4 Press MENU to return to the home screen.

Defining the machine number

To record the number of the machine:

1 Press MENU. 2 Select SETTINGS > GENERAL > FAX > PHONE

NUMBER.

3 Enter the number using the virtual keyboard. Use

the and keys to pass from one character to the next. In the event of an error, use the key to

delete a character. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Fax emission settings

Local prefix

This function is used when your machine is installed in a private network, behind a company telephone switchboard. It enables you to set automatic dialling of a local prefix (to be defined), allowing the call to leave the company telephone network, on the condition that:

• the company extension numbers, for which the prefix is useless, are short numbers less than the minimum length (for example 10 digits in France).

• the external numbers, for which the prefix is obli gatory, are long numbers greater than or equal to the minimum length (for example 10 digits in France).

There are two steps for configuring the machine's local prefix:

1. define the minimum (or equal) length for telephone numbers outside the company;

2. define the local prefix for a line outside the company telephone network. This prefix will be automatically added when a number outside the company is dialled.

Prefix length

To define the length of the local prefix:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES. 3 Press LENGTH. 4 Enter the length of the local prefix (between 1 and

10) using the virtual keyboard. Use the and

keys to pass from one character to the next. In the

event of an error, use the key to delete a char-

acter. Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Fax prefix

To define the fax prefix:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

EMISSION > PREFIXES. 3 Press VALUE. 4 Enter the local prefix (maximum 10 characters) us-

ing the virtual keyboard. Use the and keys to

pass from one character to the next. In the event of

an error, use the key to delete a character.

Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Prefix for fax server

If you configure the machine to send faxes via a fax server, you can specify in this menu the outside prefix required for the fax server (see Configuring the fax server (optional) [ 32]).

To define the prefix for the fax server:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES. 3 Press FAX SERVER. 4 Enter the local prefix for the fax server using the vir-

tual keyboard. Use the and keys to pass from

one character to the next. In the event of an error,

use the key to delete a character.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Note

To use this function, you must set the parameter HEADER on YES (see Advanced fax emission settings [29]).

Note

If you define a local prefix, do not insert it in the numbers saved in the address book: it will be added automatically to each number.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Emission report

You can print out an emission report for communications made via the telephone network.

You can choose between several criteria for printing out emission reports:

• WITH : a report is printed when the emission was successful or when it is definitively abandoned (but there is only one report per emission request);

• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;

• SYSTEMATIC: a report is printed at each emission at- tempt;

• ON FAILURE: a report is printed only when the emission attempts have ended in failure and the emission request is definitively abandoned.

A reduced image of the first page of the document is automatically associated with each emission repo rt .

To select the type of report:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > REPORT.

3 Select the required report type from the list. Press

OK to confirm the new setting.

4 Press MENU to return to the home screen.

Fax TX forwarding

This function is used to set the machine to send a copy of any document sent (by fax or to an email address) to another recipient. The recipient should be chosen from the entries in the machine's address book. It may be a fax number, an email address or an FTP address.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > COPY. 3 Press ACTIVATION. 4 Select the required option from the list. Press OK to

confirm the new setting.

5 Press RECIPIENT. 6 Select the required recipient from the entries in the

address book. Press OK to confirm the new settin g. 7 Press MENU to return to the home screen.

Advanced fax emission settings

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > ADVANCED. 3 To configure the advanced fax emission settings,

use the table below:

Note

Check that the recipient exists in the address book (see Address book [



72]).

Parameter Description / Procedure

Emission heading If this function is active, all

documents received by your correspondents will be printed with heading containing your name, number, the date and the number of pages. Important: If you send a fax from a document feeder, the emission heading will not appear on the document received by your correspondent. To change the setting:

1 Press HEADER. 2 Select the required sta-

tusfrom the list.

3 Press OK to confirm the

new setting.

Emission speed Emission speed of outgoing

documents. If the quality of the telephone line is good (suitable, without echo), calls are usually made at maximum speed. However, it may be necessary to limit the emission speed for certain communications. To change the emission speed:

1 Press SPEED. 2 Select the required val-

ue from the list.

3 Press OK to confirm the

new setting.

Anti echo If this function is active, the

line echo in long distance communications will be attenuated. To change the status of the Anti echo parameter:

1 Press ANTI ECHO. 2 Select the required sta-

tus.

3 Press OK to confirm the

new setting.

Overseas For some long distance calls

(satellites), the line echo may make communication difficult. To change the status of the Overseas parameter:

1 Press OVERSEAS. 2 Select the required sta-

tus.

3 Press OK to confirm the

new setting.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Fax reception settings

Print settings for received faxes

Secure printing of received faxes

By default, the machine is configured to print all documents received automatically.

However, you may configure the machine to keep confidential faxes in the memory and not print them out systematically on reception.

To configure secure printing of faxes received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press HELD PRINT. 4 Select the required status from the list. Press OK to

confirm the new setting. 5 Press MENU to return to the home screen.

When secure printing of faxes received is active, users wishing to recover a document in the memory must manually force printing from the machine's print queue

(see Printing received faxes in the memory [ 54]).

Number of copies

You can print several copies (1 to 99) of documents received.

To set the number of copies of each document received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press NUMBER OF COPIES. 4 Enter the number of copies to be printed by the ma-

chine for each document received. Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Printing with toner saving

This parameter is used to reduce the quantity of toner consumed when printing received documents.

To activate toner saving printing:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press TONER SAVE. 4 Select the required status from the list. Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Duplex printing

This parameter is used to activate duplex printing of documents received.

To activate duplex printing:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press DUPLEX. 4 Select the required option. Press OK to confirm the

new setting.

5 Press MENU to return to the home screen.

Binding

If you have configured duplex printing of documents received, you can define the type of binding of printed sheets (see Binding [ 47]).

To configure the type of binding:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press BINDING EDGE. 4 Select the required option. Press OK to confirm the

new setting. 5 Press MENU to return to the home screen.

Number of call backs

Number of attempts to be made by the machine if emission fails. To change the number of call backs:

1 Press ATTEMPTS

NUMBER.

2 Enter the number of call

backs the machine should make using the virtual keyboard.

3 Press OK to confirm the

new setting.

Interval between call backs

Time between two machine call back attempts. To change the time between 2 call backs:

1 Press ATTEMPT TIME. 2 Enter the time between

2 call back attempts made by the machine using the virtual keyboard.

3 Press OK to confirm the

new setting.

Note

Some parameters also apply to printing of received emails.

Parameter Description / Procedure

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