SAGEMCOM MF 6990dn - Agoris C935, MF 6990dn, Agoris C935 User Manual

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TELECOM

User Manual

MF 6990dn

Agoris C935

- 2 -

MF 6990dn - Agoris C935

Dear Customer

For your safety and comfort, we urge you to carefully read the chapter safety [ 119] before attempting use. Congratulations on your purchase of a new generation commu nications terminal. Both a mu ltifunction black and white

and colour device able to fax, print, copy and scan, your machine suits even the most demanding professional requirements.

Combining power, user-friendliness and ease of use thanks to its touch screen, your machine offers the following functions:

• colour and black and white copying, scanning and fa xing.

• printing and finishing of complex documents (duplex printing, optional finisher: stapling, assembling an d offset work)

• print server with hard disk

• local network usage (LAN 10 BaseT/100 BaseTx, PC Kit Companion Suite Pro)

• secure document printing

• access protection (user account management, biometric identification, user rights and administration of appliance resources)

• management of resources available to users (quotas, counters)

Rules for using symbols

This document makes use of symbols designed to help the reader identify the information supplied:

Symbol Definition

CAUTION

Indicates important safety information. Failure to respect these notes may lead to serious or even fatal injury. Read these notes carefully. You will find them in the Safety section of this manual.

Warning

Indicates important safety information. Failure to respect these notes may lead to minor to moderate injur y, o r damage to the apparatus or equipment. Read these notes carefully. You will find them in the Safety section of this manual.

Important

Indicates points to be read with special attention when using the device, and explanations of probable causes of paper jams, damage to originals or loss of data. Read these explanations carefully.

Note

Indicates additional explanations about device functions, and instructions for resolving user errors.

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MF 6990dn - Agoris C935

Table of contents

Dear Customer.................................................... 2

Rules for using symbols .......................................2

Presentation of the machine............................. 6

Description of the machine...................................6

Control panel description .....................................8

Installation .......................................................... 9

Packaging contents...............................................9

Installing the machine ...........................................9

Installing options ...................................................9

Finisher........................................................................9

Additional paper tray...................................................9

Perfume diffuser................................ ... ... ....................9

Memory extension........................................... ... .........9

Loading media........... ... ... ... ..................................11

Loading paper into the main paper tray.....................11

Loading paper into the manual feeder.......................11

Loading envelopes into the manual feeder...............12

Loading paper into the additional paper tray............. 14

Starting up the machine......................................15

Connecting the machine............................................15

Initial configuration of the machine............................15

Getting to know the machine.......................... 17

Navigation principles...........................................17

Using the buttons ......................................................17

Virtual editor..............................................................17

Screen scrolling.........................................................17

Navigation path .........................................................17

Presentation of specific functions .....................17

Presentation of the home screen and menus...18

Configuration utilities and menus..............................18

Monitoring of operations and communications in

progress ....................................................................19

Warning and error messages....................................19

Inserting original documents..............................20

Using the flatbed scanner......................................... .20

Using the autofeed scanner......................................20

Using the Multiple Scan option correctly...................20

Logging in on the machine .................................21

Logging in or out of your user account......................21

Personalising your user account / fingerprint ............22

Configuring the machine and the services.... 23

Printing out the guide to functions ....................23

Remote configuration.................. ... ... .... ... ... ... .... .23

General settings...................................................23

Date/Time Settings....................................................23

Geographic Settings..................................................24

Ergonomics...............................................................24

Paper settings ........................... ... ... ... .... ... ... ... .... .26

Defining the paper format.......................................... 26

Defining the paper type.............................................26

Scanner / Printer Settings...................................26

Scanner / Printer paper format..................................26

Adjusting Scanner / Printer margins..........................26

PC printing parameters .............................................27

Default paper tray......................................................27

Fax Settings........ ... .... .......................................... .28

Defining the machine name and number..................28

Fax emission settings ...............................................28

Fax reception settings...............................................30

Configuring the fax server (optional).........................32

Advanced fax settings...............................................33

Service default settings...................................... 34

Copy function default settings ................................... 34

Fax emission default settings...................................35

Scan to default settings.............................................35

Local network settings........................................ 35

Configuring the Ethernet network ............................. 35

Configuring the SNTP server....................................37

Configuring the client FTP port................................. 37

Configuring the SNMP service..................................3 7

Configuring the SMTP server....................................38

Active Directory configuration ...................................38

Configuring the print server (RAW or LPR)............... 38

Configuring the LDAP server................................... .38

Internet settings via the telephone line.............39

Configuring the internet connection .......................... 39

Email settings................................................... ... 39

Accessing the email configuration settings...............39

Configuring the email service connection .................39

Defining a reply address ........................................ .. .40

Defining the type of emission report..........................40

PC Management................................ ... ... .... ... ... ... 40

Unregistering a PC....................................................40

Automatic Consumable Ordering (ACO)

and maintenance................................................. 40

Connecting to the server centre................................ 40

Triggering an ACO....................................................41

Triggering remote maintenance...............................41

Printing / Exporting / Importing settings........... 41

Printing out a list of settings......................................41

Printing out a list of fonts...........................................41

Exporting settings .....................................................41

Importing settings......................................................41

Machine monitoring and activity counters .......41

Communications log .................................................41

Activity counters........................................................42

Consumable status ................ .... ... ... ... ... .... ... ... ... 42

Hardware and software information .................. 42

Creating and managing user accounts..........43

Activating / Deactivating user rights

management ........................................................ 43

Creating a user account...................................... 44

Modifying a user account................................... 45

Deleting a user account...................................... 45

Printing the list of user accounts....................... 46

User account reports and usage counters .......46

Printing an interim report...........................................46

Sending an interim report..........................................46

Resetting the usage counters............................. ...... 46

Photocopying documents ............................... 47

Choosing the photocopy options correctly...... 47

Binding......................................................................47

Mosaic copy..............................................................47

Poster copy...............................................................47

Zoom.........................................................................48

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MF 6990dn - Agoris C935

Simple photocopy................................................48

Duplex photocopying ..........................................48

Photocopy with toner saving..............................48

Elaborated photocopy......................................... 4 9

Identity card photocopy ......................................50

Faxing documents............................................ 51

Sending faxes.......................................................51

Simple emission........................................................51

Elaborate emission....................................................51

Deferred emission.....................................................53

Stopping an emission in progress.....................53

Receiving faxes.................. ... .... ... ... .....................54

Printing received faxes in the memory......................54

Monitoring fax emissions....................................54

Forcing an emission request.....................................54

Editing an emission request......................................54

Deleting a document awaiting emission....................54

Print out a document awaiting emission....................54

Printing documents.......................................... 55

Prerequisites ........................................................55

Choosing print options correctly .......................55

Paper tab...................................................................55

Custom sizes tab.......................................................55

Job security tab.........................................................55

Advanced tab ....................................... ... ..................56

Colour tab........................................................... ... ... .56

Watermarks tab.........................................................56

Overlays tab.......... ... ....................................... ..........56

Fonts tab...................................................................56

Device options tab.....................................................56

Settings tab...............................................................56

Simple printing.....................................................57

Duplex printing.....................................................57

Secure printing.....................................................57

Receiving your fingerprint..........................................57

Launching secure printing.........................................58

Recovering/Releasing secure prints..........................58

Cancelling a print in progress ............................58

Monitoring printing..............................................58

Print out the list of saved print tasks..........................59

Force a print task.......................................................59

Editing a print task.....................................................59

Deleting a print task...................................................59

Using a USB memory key................................ 60

Support compatibility..........................................60

Recommendations for using USB keys.............60

Viewing the content of a USB key......................60

Printing files from a USB key..............................60

Printing photos from a USB key................................60

Printing documents from a USB key .........................61

Saving a document on a USB key......................62

Analyzing the content of your USB key............. 6 3

Scanning and sending documents................. 64

Scan to USB Key..................................................64

Scan to Mail..........................................................64

Scan to FTP ..........................................................66

Scan to SMB.........................................................67

Scan to PC............................................................69

Scan to Archive ................................................... 69

Stopping an emission in progress.....................70

Receiving emails ................................................. 70

Monitoring document emissions....................... 70

Forcing an emission request.....................................70

Editing an emission request...................................... 71

Deleting a document awaiting emission....................71

Print out a document awaiting emission....................71

Address book ................................................... 72

Creating and managing contacts....................... 72

Contact properties..................................................... 72

Creating a contact.....................................................72

Editing a contact .......................................................73

Deleting a contact .....................................................73

Creating and managing contact lists................. 74

Properties of a contact list.........................................74

Creating a list of contacts..........................................74

Editing a list of contacts............................................74

Deleting a list of contacts..........................................75

Printing the address book.................................. 75

Accessing contacts on the LDAP server .......... 75

Exporting / Importing the address book ........... 75

Exporting the address book ......................................75

Importing an address book .......................................75

Restoring the address book

(Directory card option)........................................ 76

PC Functions .................................................... 77

Introduction.......................................................... 77

Required configuration....................................... 77

Installing the software......................................... 77

Complete installation of the software........................77

Installing drivers using the Companion Suite Pro

software ....................................................................78

Manual installation of the drivers...............................79

Monitoring the multifunction machine.............. 79

Companion Director............................................ 80

Graphic presentation.................................................80

Activating utilities and applications............................ 80

Companion Monitor.............................................80

Graphic presentation.................................................80

Peripheral management............................................80

Displaying the status of consumables....................... 82

Links..........................................................................83

Companion Suite Pro functions......................... 83

Document analysis................................................... .83

Printing......................................................................8 4

Fax communications...........................................84

Presentation of the Fax window................................ 84

Sending a fax............ ................................................85

Receiving a fax .........................................................86

Monitoring fax communications.................................86

Fax settings...............................................................87

Cover page ...................................................... ... ...... 88

Uninstalling the software....................................90

Complete uninstallation of the software.................... 90

Uninstalling the drivers..............................................91

Maintenance and incidents ............................. 92

Maintenance......................................................... 92

General information .................................................. 92

MF 6990dn - Agoris C935

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Cleaning....................................................................92

Replacing consumables............................................96

Calibrating colours...................................................100

Servicing..................................................................100

Removing paper jams........................................100

Possible paper jam locations...................................100

Considerations for removing paper jams.................101

Scanner paper jam..................................................101

Main paper tray jam.................................................101

Additional paper tray jam.........................................102

Duplex module paper jam .......................................103

Fuser unit paper jam ...............................................103

Manual feeder and Transfer roller paper jam.......... 104

Transfer unit paper jam...........................................105

Stapling unit paper jam............................................106

Removing staple jams.......................................107

Storage................................................................107

Packing and transporting the machine............108

Scanner part............................................................108

Printer part................................. ..............................108

Firmware update ................................................108

Troubleshooting............................................. 109

Troubleshooting.................................................109

Troubleshooting paper jams.............................111

Troubleshooting print quality problems..........113

Smart card incidents .........................................116

Communication failures....................................117

Scanning failure.......................................................117

Sending failure ........................................................117

Communication failure codes..................................117

Safety............................................................... 119

Safety Instructions.............................................119

Laser Safety Information...................................119

For Europe/Asia......................................................119

Position of safety labels on the machine ........120

Power switch symbols ................................ ... ...120

Regulatory information .....................................121

Certifications in Europe...........................................121

Location conditions...........................................121

Precautions for use ...........................................122

Operating environment............................................122

Precautions for using the machine..........................122

Precautions for using the touch screen...................122

Safety information .............................................123

Safety during operation...........................................123

Handling and moving the machine ..................124

Shocks during handling...........................................124

Moving the machine................................................124

Handling toner cartridges................ ........................125

Environment.......................................................126

Packaging................................................................126

Batteries and rechargeable batteries ......................126

The product.............................................................126

Energy Star .............................................................126

Software user license........................................127

Definition.................................................................127

License....................................................................127

Ownership...............................................................127

Duration...................................................................127

Warranty .................................................................127

Liability....................................................................127

Development...........................................................127

Applicable law.........................................................128

Registered trademarks......................................128

Reproductions prohibited.................................128

Software licenses.............................................. 129

GNU GENERAL PUBLIC LICENSE Version 2,

June 1991 .................................... ...........................129

GNU LESSER GENERAL PUBLIC LICENSE

Version 2.1, February 1999 ....................................132

OpenOffice.org v 3.1.0 - GNU LGPLv3...................136

Characteristics ............................................... 143

Recommendations for the paper .....................146

Which paper formats can be used?........................146

Standard / recycled paper.......................................147

Thick paper .............................................................148

Envelopes...............................................................148

Labels .....................................................................149

Headed paper .........................................................149

Cards ......................................................................150

Transparencies.......................................................150

Glossy.....................................................................151

Printable surface..................................................... 151

Page margins............................................. .............151

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MF 6990dn - Agoris C935

1 - Presentation of the machine

Presentation of the machine

Description of the machine

1 Automatic document feeder (ADF) 10 Main paper tray 2 Paper adjustment guide 11 On/Off button 3 Automatic document feeder 12 Master USB connector (USB key) 4 Original document output 13 Power cable connection 5 Access handle to flatbed scanner 14 LINE In - telephone cable connection 6 Touch screen 15 LAN connector 7 Paper outlet (Finisher not installed) 16 Slave USB connector (for PC) 8 Fingerprint reader 17 Finisher (optional) 9 Access trap to toner cartridges 18 Smartcard reader

MF 6990dn - Agoris C935

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1 - Presentation of the machine

19 Paper reception stop 21 Manual feeder 20 Duplex module 22 Number pad

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MF 6990dn - Agoris C935

1 - Presentation of the machine

Control panel description

Key Description

To access the machine's home screen

To activate the Send Fax function

To activate the Scan Document function

To activate the Copy Document function

 To cancel the operation in progress  To exit a menu without saving the changes

To run the operation in progress (copy, fax emission, scanning):

 in colour  in black and white

Light indicator

Machine status indicator:

 green: standby  flashing orange: starting  red: failure

MF 6990dn - Agoris C935

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2 - Installation

Installation

Packaging contents

The packaging contains the components listed below:

• Multifunction printer

• Apron

• 1 installation guide

• 1 User manual CD-ROM

• 1 installation CD-ROM for PC

• 1 mains cable

• 1 telephone cable

• 1 consumable leaflet

Installing the machine

The machine is supplied in two boxes. Check the contents of each box.

1 Unpack the printer part and remove all protective

spacers and adhesive tapes, as illustrated in the installation guide.

2 Install the printer in a suitable place respecting the

safety instructions described in the section Safety [ 119].

3 Place the document output tray on the printer and

remove the protective plastic film from the screen.

4 Remove the protective spacers inside the printer,

as illustrated in the installation guide.

5 Unpack the scanner and remove all protective

spacers and adhesive tapes, as illustrated in the installation guide.

6 Take hold of the scanner by the handles and place

it on the printer, aligning the studs in their housing, as illustrated in the installation guide.

Installing options

Finisher

Consult the installation guide supplied with this option for installation instructions.

Additional paper tray

Consult the installation guide supplied with this option for installation instructions.

Perfume diffuser

The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is installed and activated, the machine diffuses perfume every hour, and for a period of time defined by you.

Consult the installation guide supplied with this option for installation instructions.

To activate and configure this option, consult the section Perfume setting [ 25].

Memory extension

The machine is equipped with a 512 Mb RAM memory. It is possible to add a 256 Mb memory extension.

Before installing the memory extension, read carefully the instructions for antistatic protection.

Antistatic protection

• Firstly, switch off the machine by pressing the On/Off button (position 0) and disconnect the mains cable.

• Disconnect all cables connected to the machine.

• If you are wearing an antistatic bracelet, attach one of the straps to your wrist and the other to the bare metal frame located at the rear of the machine.

Never attach a strap to the machine when switched on. Plastic, rubber, wood, painted metal surfaces and telephone jacks are not sufficient earthing materials.

• If you are not wearing an antistatic bracelet, di scharge any static electricity from your body by touching a surface connected to the earth before handling the bo ard or any electronic components in the machine.

Try not to move around too much after earthing yourself.

Caution

Before installing any options, the machine and the option to be installed must be switched off and disconnected from the mains power supply.

WARNING

The machine's electronic board must be protected from any electrostatic damage that may be caused by handling.

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MF 6990dn - Agoris C935

2 - Installation

Installing the memory extension

To install the memory extension on the machine:

1 Press the On/Off button to switch off the machine

(position 0) and disconnect the mains power cable.

2 Disconnect all cables connected to the machine. 3 Using a screwdriver, remove the screw from the

rear cover and slide the cover to the right to remove it.

4 Using a screwdriver, loosen the seven screws with-

out removing them completely.

5 Slide the panel slightly to the right and lift to remove

it.

6 Insert the memory extension into its connector, en-

suring it is straight, until the two locking pins click into place.

7 Replace the panel and tighten the seven screws. 8 Replace the rear cover and fix it in place with the

screw.

9 Reconnect all cables to the machine.

> If you are installing your machine for the first time, do

not switch it on. First, complete the configuration and connection steps described in the sections below.

> Otherwise, connect the power cable to the mains and

press the On/Off button to switch the machine on (position I).

Once the memory extension has been installed:

1 Declare the additional RAM memory in the printer

driver (Properties > Tab Configure).

2 Print out a configuration page and check that the

total RAM capacity installed is shown.

WARNING

Firstly, consult the antistatic protection instructions (see Antistatic protection [9]).

Note

Locate the notch on the side of the memory extension and align it with the connector. If you cannot click the memory extension into place, do not force it. Reposition it, ensuring that its base is correctly inserted into the connector.

MF 6990dn - Agoris C935

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2 - Installation

Loading media

Loading paper into the main paper tray

1 Open the main paper tray.

2 Press the paper compression flap to lock it.

3 Load the sheets into the paper tray with the print

surface facing up.

4 Make sure the paper does not exceed the fill limit.

5 Close the main paper tray.

6 Define the paper format and type used in the ma-

chine.

> The machine automatically detects standard paper

formats. To check / define the format and type of paper loaded, consult the section Paper settings [ 26].

Loading paper into the manual feeder

1 Open the manual feeder.

Note

Before loading paper, consult the section Recommendations for paper [146].

Note

The tray can contain up to 500 sheets of standard paper (80g/m² [22lb]).

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MF 6990dn - Agoris C935

2 - Installation

2 Move the paper guides apart to the maximum.

3 Press the centre of the sheet compression flap until

the locking tabs (white) on the right and left are released.

4 Load the sheets into the paper tray with the print

surface facing up.

5 Make sure the paper does not exceed the fill limit.

6 Adjust the paper guides against the side of the pile.

7 Define the paper format and type used in the ma-

chine.

> The machine automatically detects standard paper

formats. To check / define the format and type of paper loaded, consult the section Paper settings [ 26].

Loading envelopes into the manual feeder

1 Open the right side cover by pulling on the latch.

2 Turn the cursors on the fuser unit so that the enve-

lope symbol is selected.

Note

The tray can contain up to 100 sheets of standard paper (80g/m² [22lb]).

MF 6990dn - Agoris C935

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2 - Installation

3 Close the right side cover.

4 Open the manual feeder.

5 Move the paper guides apart to the maximum.

6 Press the centre of the sheet compression flap until

the locking tabs (white) on the right and left are released.

7 Load the envelopes into the manual feeder

8 Adjust the paper guides against the sides of the en-

velopes.

9 Define the paper format and type used in the ma-

chine.

> The machine automatically detects standard paper

formats. To check / define the format and type of paper loaded, consult the section Paper settings [ 26].

Note

The tray can contain up to 10 envelopes at the same time.

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MF 6990dn - Agoris C935

2 - Installation

Loading paper into the additional paper tray

1 Open the additional paper tray.

2 Press the paper compression flap to lock it.

3 Move the paper guides apart to the maximum.

4 Load the sheets into the paper tray with the print

surface facing up.

5 Make sure the paper does not exceed the fill limit.

6 Adjust the paper guides against the side of the pile.

7 Close the additional paper tray.

8 Define the paper format and type used in the ma-

chine.

> The machine automatically detects standard paper

formats. To check / define the format and type of paper loaded, consult the section Paper settings [ 26].

Note

The tray can contain up to 500 sheets of standard paper (80g/m² [22lb]).

MF 6990dn - Agoris C935

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2 - Installation

Starting up the machine

Connecting the machine

1 Connect one end of the telephone cable to the ma-

chine socket and the other to the wall telephone socket.

2 Connect one end of the LAN network cable (not

supplied) to the machine port and the oth er to your local network port for the machine.

3 Ensure that the On/Off button is on Off (position 0).

4 Connect the mains cable to the machine. Connect

the mains cable to the wall socket.

5 Press the On/Off button to switch the machine on

(position I).

Initial configuration of the machine

After a few seconds, when the printer preheating phase is complete, the home screen is displayed.

In this section, you will find the initial settings to be configured to be able to use your machine's basic functions:

• geographic settings (country, language, communication network);

• date / time settings;

• fax settings (machine name and number);

• local network settings (automatic configuration of the Ethernet network);

• paper settings.

To configure the geographic settings:

1 Press the MENU key. 2 Press SETTINGS > GENERAL >

GEOGRAPHICAL > COUNTRY.

3 Select the required country from the list. Use the up

and down arrows to scroll through the available countries. Press OK to confirm the new setting.

> Choosing the country automatically configures

the machine's default language and the telecommunications network.

4 In the navigation path at the top of the screen,

press GENERAL to return to the previous menu.

To set the machine’s date and time:

1 In the menu GENERAL, press DATE AND TIME. 2 Press TIME. Enter the time using the virtual key-

board. Press OK to confirm the new setting.

3 Press DATE. Enter the date using the virtual key-

board. Press OK to confirm the new setting.

4 In the navigation path at the top of the screen,

press GENERAL to return to the previous menu.

WARNING

Before connecting the mains cable, you must consult the Safety Instructions [119].

WARNING

The mains cable is used to disconnect the machine from the power supply. As a precaution, the mains power socket must be located near the machine and easily accessible in the event of danger.

Note

This section will help you to first configure the machine, assuming the use of a direct telephone line on the PSTN network, and an Ethernet configuration via a DHCP server with automatic allocation of IP address. Consult the section Configuring the machine and services [



23] if you want to

configure the machine differently.

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MF 6990dn - Agoris C935

2 - Installation

To set the machine's number and name, required for the fax function:

1 In the menu GENERAL, press FAX. 2 Press PHONE NUMBER. Enter the number using

the virtual keyboard. Press OK to confirm the new setting.

3 Press NAME. Enter the machine's name using the

virtual keyboard. Press OK to confirm the new setting.

4 In the navigation path at the top of the screen,

press SETTINGS to return to the higher menu.

To run an automatic configuration of the Ethernet network (automatic allocation of the IP address via the DHCP server):

1 In the menu SETTINGS, press COMMUNICATION

> LOCAL NETWORK > ADDR. ALLOCATION.

2 Select AUTOMATIC from the options available in

the list. Press OK to confirm the new setting.

> The machine will search for a DHCP or BOOTP

server on the local network that can dynamically allocate its network settings.

> This operation may take a few minutes.

3 Check that the parameters IP ADDRESS,

SUBNET MASK, GATEWAY, PRIMARY DNS, SECONDARY DNS, WINS 1 SERVER et WINS 2 SERVER are correctly entered. If this is not the

case, you will have to configure them manually.

4 Press MENU to return to the home screen.

To check and / or specify the paper type and format in each paper tray:

1 Press PAPER. 2 Press FORMAT. Check that the paper format de-

tected in each tray is correctly entered. To correct a paper format, press on the correspond ing tra y; select the required format from the list and press

OK to confirm.

Press TYPE. Check that the paper type detected in each tray is correctly entered. To correct a paper type, press on the corresponding tray, select the required paper type from the list and press OK to confirm.

4 Press MENU to return to the home screen.

Consult the section Configuring the machine and services [ 23] for more available parameters, and to configure the machine according to your specific needs.

MF 6990dn - Agoris C935

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3 - Getting to know the machine

Getting to know the machine

Please read this section carefully to get to know your machine.

In it you will find the operating principles required whatever function you are using.

Navigation principles

Using the buttons

Navigating through the machine's functions and menus is very intuitive.

The touch screen displays the functions, menus, actions and parameters in the form of buttons.

Just press on a button to open a menu and access the sub-menus, run an action or change a parameter.

A greyed-out button means the function or action is unavailable (depends on another deactivated setting, or an option not installed, etc.).

Virtual editor

When you press on a parameter to change it, the machine automatically displays a virtual editor: a number pad for entering figures (e.g.: fax number), an alphabetical keypad for entering text (e.g.: file name). Check boxes or lists are used for activating or selecting functions.

When changing a field, conventional text editing actions are available: delete the character before the cursor

( ), move through the data field ( / ), switch from upper to lower case, or display / hide punctuation marks and special characters.

Whatever the modification to be made, the editor allows you to carry out the following:

• OK: confirm the modification

• CANCEL: cancel the modification

Screen scrolling

When a dedicated function (e.g. copy a document) or menu (e.g. create a contact in the address book) includes a series of parameters on several screens, the lower frame on the screen displays the button OTHER COMMANDS or OTHER PARAMETERS.

You can scroll through the screens by pressing the button

OTHER COMMANDS or OTHER PARAMETERS.

Navigation path

To help know where you are in the menu arborescence, the upper frame of the screen displays the navigation path leading to the current menu. For example, to create a contact in the address book, the path is as follows:

1 Press the MENU key to display the home screen. 2 Press the ADDRESS BOOK button. 3 Press the CONTACTS button. 4 Press CREATE.

> The upper frame displays the following navigation

path: icon Home > ADDRESS BOOK > CONTACTS > CREATE.

Use the navigation path to find your way around the menus, but also to return to a previous menu or directly to the home screen, by pressing directly the required button:

• CONTACTS to return to the previous menu

• Home icon to return to the home screen, etc.

The procedures described in this document use the principles of the navigation path. Thus, access to the creation of a contact in the address book is described as follows:

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS >

CREATE.

The parameters that can be changed are then presented one by one with a description of the required data and confirmation of the modifications.

Presentation of specific functions

The machine is equipped with special keys enabling you to access specific functions directly:

• : activates the send fax function.

In this mode, the machine displays by default the screen for entering a fax number. You can start to configure your fax emission.

• : activates the scan and send document function.

In this mode, the machine displays by default the screen to select a Scan to function. Once selected, you can start to configure how your document is sent.

• : activates the copy document function.

In this mode, the machine displays by default the screen for entering the number of copies to make. You can start to configure how your document is copied.

The backlit key identifies the mode activated on the machine.

Refer to the specific chapters for these functions for more information on how they work and tips for using them:

• Photocopying documents [ 47]

• Faxing documents [ 51]

• Scanning and sending documents [ 64]

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MF 6990dn - Agoris C935

3 - Getting to know the machine

Presentation of the home screen and menus

The home screen allows you to access:

• machine configuration utilities and menus

• monitoring of operations and communications in progress

• warning and error messages

The machine displays the home screen either:

• by pressing the MENU key

• by pressing the Home icon in the navigation path

• or when a specific function is running, to display the current operation progress (document being scann ed, fax being sent, etc.)

The home screen displays the available menus in the left and right frames. The central frame displays the current operations and warning or error messages in the form of buttons.

Configuration utilities and menus

The home screen allows you to access the following configuration utilities and menus:

Button Description LANGUAGE The administrator can define two

favourite languages to display the machine menus. Press this button to switch from one language to the other.

PRINT QUEUE The print queue contains

documents that are awaiting to be printed and currently being printed. For more information, consult the section Print monitoring [ 58].

USB KEY This menu is specially for a USB

key and is only accessible when a USB key is inserted in the machine. For more information, consult the section Using a USB memory key [ 60].

SETTINGS This menu allows you to access

the machine's configuration parameters. For more information, consult the section Configuring the machine and the services [ 23].

ADDRESS BOOK Press this button to access the

machine's address book and manage contacts and contact lists. For more information, consult the section Address book [ 72].

PAPER Use this menu to check or

specify paper formats and types loaded in the machine's paper trays. For more information, consult the section Paper settings [ 26].

CONSUMABLES This utility allows you to check

the status of the machine's consumables. For more information, consult the section Consumable status [ 42].

STATUS This menu includes the

hardware and software information for the machine, for use in the event of technical intervention. For more information, consult the section Hardware and software information [ 42].

REPORTS This menu allows you to access

report printing (function guide, consumable status, activity counters, current settings, address book entries, existing user accounts, prints to be released, installed fonts and communications log).

SEND QUEUE The emission queue contains all

the documents that are awaiting emission and currently being sent (faxes, sent by the local network, etc.). For more information, consult the sections Monitoring fax emissions [ 54] and Monitoring document emissions [ 70].

INTERNET The administrator can con fig u re

the machine to connect to the internet via the telephone line. This menu allows you to manually force a connection in order to:

 send / receive emails;  authorise technical support to

take control of the machine (see Remote reading and maintenance [ 40])

Button Description

MF 6990dn - Agoris C935

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3 - Getting to know the machine

Monitoring of operations and communications in progress

The operations and communication s in prog re ss ar e displayed in the central frame of the home screen in the form of buttons.

Sending a fax is thus represented by a button labelled Fax

emission, receiving a fax by a button labelled Fax reception, etc.

To help you identify the operations and communications in progress, the possible labels are as follows:

To check or consult the operation data, just press the corresponding button. A detailed description window is displayed on the screen. In the event of simultaneous actions, a selection list allows you to choose the operation you require.

Once the operation or communication is complete, the corresponding button disappears.

If a communication could not be completed and requires sending again, the button disappears but the emission request is reallocated to the emission queue for subsequent emission.

To cancel the operation in progress, press the key. A confirmation message is displayed.

Warning and error messages

When there is a problem on the machine, a warning window is automatically displayed on the screen, with a detailed description of the problem encountered.

Depending on the gravity of the problem, you should act immediately to correct it (paper jam, empty paper tray, etc.), or confirm that you acknowledge the warning (toner nearly out).

If you ignore the message by closing the window or if the touch screen is not touched for several seconds, the warning or error window closes. However, it is recorded in the central frame of the home screen in the form of a button.

The label is used to rapidly identify the nature of the problem (e.g.: paper jam). A colour code is used to identify the gravity of the problem:

• red: a serious error has occurred, rendering one or more machine functions unusable. You must resolve the incident immediately (e.g.: paper jam, paper out, cover open, toner out).

• orange: a minor problem has occurred. You must resolve the incident as soon as possible (e.g.: toner nearly out).

To consult the warning message or error, just press the corresponding button. A detailed description window is displayed on the screen.

IDENTIFICATION The administrator may restrict

access to certain machine functions. In this case, only authorised users can use the restricted functions after they have identified themselves correctly. This menu allows you to access the options in your user account. For more information, consult the section Logging in on the machine [ 21].

Label Action in progress

COPY Photocopy in progress. FAX SCAN Document scanning in progress

before fax emission.

PC SCAN Document scanning in progress

before sending to a computer (Scan to PC function).

SENDING FAX

Fax emission in progress on the telephone line.

FAX RECEPTION

Fax reception in progress on the telephone line.

SENDING MAIL

Email emission in progress.

MAIL RECEPTION

Email reception in progress.

PC PRINT Document printing in progress

sent from a computer.

FAX PRINT Printing in progress of a fax or

email received.

PRINT REPORT

Printing in progress automatically generated by the machine (emission report, communication log) or launched by a user from the machine menu (printing of function guide, address book, settings, etc.).

Button Description

KEY SCAN Analysis in progress of the

content of a USB key inserted in the machine.

Label Action in progress

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MF 6990dn - Agoris C935

3 - Getting to know the machine

Inserting original documents

The instructions for inserting original documents are the same for copies, faxes or scanned documents.

Using the flatbed scanner

Accepted formats

The format of documents for scanning should respect the following conditions:

• Maximum length: 299 mm.

• Maximum width: 219 mm.

Inserting the document

1 Open the cover of the flatbed scanner. 2 Place your document with the side to be copied

face down on the window respecting the indications around the window.

3 Close the cover of the flatbed scanner.

Using the autofeed scanner

The autofeed scanner enables you to scan original documents comprising one or several sheets. You can place up to 70 sheets of 80 g/m² in the automatic feeder.

Accepted formats

A5, A4, Letter, Legal or any other format respecting the following conditions:

• Length between 140 mm and 358 mm.

• Width between 139 mm and 219 mm.

• Weight between 60 and 105 g/m².

Recommendations for use

• Do not load documents of different sizes or weights.

• Remove staples or paper clips before inserting documents in the automatic feeder.

• Do not insert the following types of documents:

– Creased or folded paper. – Torn paper. – Corrugated paper

Inserting the document

1 Move the paper guides apart to the maximum . 2 Insert your document in the automatic feeder, side

to be copied facing upwards.

3 Adjust the paper guides against the document.

4 Set the limit stop on the output tray for scanned

documents to the size of the original document.

Using the Multiple Scan option correctly

To meet your scanning needs, the Scan to functions allow you to "add" and group pages from several documents in the same emission.

Activating the Multiple Scan option is especially useful in the following cases:

• you are using the autofeed scanner and your document is voluminous. The number of pages exceeds the capacity of the document feeder (70 pages 80 g/ m²), but you want the recipient to receive a single file.

• you are using the flatbed scanner and your docum ent contains several pages that you want to scan one after the other so that the recipient receives a single file.

• you want to use the flatbed scanner and the autofeed scanner to scan different pages, but you want the recipient to receive a single file.

MF 6990dn - Agoris C935

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3 - Getting to know the machine

Use the following table to know how to configure and use the Multiple Scan option.

Logging in on the machine

Depending on the machine configuration, access to functions may require logging in with a user code or by fingerprint reading. This information is defined in your user account by the machine administrator.

For your login information and user rights attributed to you, consult your machine administrator.

When a function (e.g.: colour copy, black and white scan, etc.) or access to a function requires auth orisation, a login screen is displayed.

To login in under your user account:

• enter your 4-figure user code using the virtual key-

board or the keypad.

• if you have recorded your fingerprint in your user account (see Personalising your user account / fingerprint [ 22]), place your reference finger on the fingerprint reader and slide it slowly downwards.

When identification is successful, the machine allows you to access the function requested or performs the action in progress.

If identification fails, the machine displays an explanatory message (insufficient rights, unknown account, etc.). In this case, consult your machine administrator to check the validity of your identification.

Logging in or out of your user account

When the use of or access to a function requires rights, the machine displays the identification screen. If the machine is unused for a certain time, defined by the security level in your user account, you are automatically logged out.

However, you may manually force the connection or disconnection from your user account.

To login manually:

1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION

> LOGIN.

> The machine displays the identification screen. To log out manually:

1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION

> LOG OFF.

> The machine disconnects you from your user ac-

count.

Setting Description NO Multiple Scan deactivated.

The machine operates a single scanning operation. Before sending, the machine checks for the presence of paper in the document feeder.

 If a document is detected, the scan

is launched from the autofeed scanner.

 If no document is present in the

document feeder, the scan is

launched from the flatbed scanner. Once the scan is complete, the machine sends the document.

YES Multiple Scan activated.

The machine allows you to repeat the scanning operations, and scan several groups of documents. Before sending, the machine checks for the presence of paper in the document feeder.

 If a document is detected, the scan

is launched from the autofeed

scanner.  If no document is present in the

document feeder, the scan is

launched from the flatbed scanner. Once the scan is complete, a message is displayed asking you to accept or refuse scanning of additional pages.

1 Recover the previously

scanned document.

2 Place the next document in the

scanner of your choice.

3 Accept the additional scan. 4 Once the document scan is

complete, refuse the scanning of additional pages.

The machine then sends the scanned document.

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MF 6990dn - Agoris C935

3 - Getting to know the machine

Personalising your user account / fingerprint

Your user account is created by the machine administrator, who will inform you of your 4-figure user code.

You can personalise some information:

To personalise your user information:

1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION

> PERSON. DATA.

> The machine displays the identification screen.

3 Enter your 4-figure user code using the virtual key-

board or the keypad.

> The consultable / customisable information in

your user account appears on the screen.

4 To personalise your user account name, press

NAME. Enter the name using the virtual keyboard.

In the event of an error, use the key to delete a character. Press OK to confirm.

5 To enter your email address, press EMAIL

ADDRESS Enter your email address using the vir-

tual keyboard. In the event of an error, use the

key to delete a character. Press OK to con-

firm.

6 To enter your fingerprint, press FINGERPRINT

Place the finger you will always use, your reference finger, on the fingerprint reader and slide it slowly downwards. The machine informs you when the option is successful.

> If you have entered your email address, the ma-

chine automatically sends you your fingerprint.

7 When you have made the modifications, press

MENU to return to the home screen.

Information Description Code The 4-figure code for your user

account. This code is unique and personal. Note: only the administrator can modify the user code.

Name This information is optional, and

may be useful to rapidly identify your work, especially in the print queue.

Email Address

Enter your email address if you wish to receive your fingerprint by email. You may then send documents securely from your computer for printing by attaching your fingerprint (see Secure printing [ 57]). Each time your email is changed, the machine automatically sends you your fingerprint if it is recorded.

Fingerprint This action allows you to record

the fingerprint of one of your fingers (reference finger), and use this identification method on the machine. Note: you are free to use either your 4-figure user code or your fingerprint to identify you. If you have entered your email address, the machine automatically sends you your fingerprint. Each time your fingerprint is changed, the machine automatically sends you the updated fingerprint if you have entered your email address.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Configuring the machine and the services

User rights

Printing out the guide to functions

Print out the guide to functions to familiarize yourself with the machine's available functions and the structure of the menus.

To print out the guide to functions:

1 Press MENU. 2 Select REPORTS > GUIDE.

> The machine prints out the guide to functions.

Remote configuration

You can configure and consult the same parameters remotely as those used locally.

Prerequisites To be able to remotely configure the terminal, you should:

• have a web browser on your PC (Internet Explorer ve rsion 5 or later for optimal operation).

• define the parameters of the machine's local network IP address, local address filter, etc. (see Network characteristics [ 35]).

Accessing the integrated web server

1 Open a browser with the PC that is registered on

the network.

2 Enter the machine's IP address in the address field

and confirm by pressing Enter.

3 When the home page opens, select the interface

language.

4 Change the required parameters on the screen an d

confirm.

User rights

If user rights management is activated, and if access to the web server is restricted only to authorized user accounts:

• the site will only accept a maximum of 5 users connected at once.

• the site will only accept 1 active session per user connected.

• some operations may be cancelled if they are already being executed by another connected user.

General settings

Date/Time Settings

Setting the date and the time

At any time, you can edit the machine's date and time.

1 Press MENU. 2 Select SETTINGS > GENERAL > DATE AND

TIME. 3 Select TIME to set the machine time. 4 Enter the time using the virtual keyboard. Use the

and keys to pass from one character to the

next. In the event of an error, use the key to

delete a character. Press OK to confirm the new

setting.

5 Select DATE to set the machine date. 6 Enter the date using the virtual keyboard. Use the

and keys to pass from one character to the

next. In the event of an error, use the key to

delete a character. Press OK to confirm the new

setting. 7 Press MENU to return to the home screen.

Personalizing the date and time format

You can modify the display format of the date and time to your needs.

1 Press MENU. 2 Select SETTINGS > COMFORT > DATE / TIME. 3 Select TIME FORMAT. 4 Select the required format from the list. Press OK

to confirm the new setting.

5 Select DATE FORMAT. 6 Select the required format from the list. Use the up

and down arrows to scroll through the available for-

mats. Press OK to confirm the new setting.

7 Press MENU to return to the home screen.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

The date and the time can be set automatically if an SNTP server is present on the network. For more information, consult the section Configuring the SNTP server [



37].

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

Setting winter / summer time

You can activate automatic management of winter and summer time. The time will be changed automatically on the last Sunday in March for the switchover to summer time (+1hr) and the last Sunday in October for the switchover to winter time (-1hr).

To activate the automatic time change:

1 Press MENU. 2 Select SETTINGS > COMFORT > DATE / TIME. 3 Press AUTO ADJUST. 4 Select the required status from the list. Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Defining the time zone

To define the time zone:

1 Press MENU 2 Select SETTINGS > COMFORT > DATE / TIME. 3 Press TIME ZONE. 4 Select the time zone from the list. Use the up and

down arrows to view all available time zones.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Geographic Settings

These parameters enable you to use your machine in the various pre-configured countries and in various languages.

Defining the country

By choosing a country, the following are reset:

• the public telephone network parameters;

• the machine's default language;

• the type of virtual keyboard;

• the display format for the date and time. To define the country:

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > COUNTRY.

3 Select the required country from the list. Use the up

and down arrows to scroll through the available countries. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Defining the telecommunication network

This parameter enables you to specify manually the type of public telephone network for a country, so that your machine can communicate on the public telephone network of the selected country in accordance with the standards in force.

By default, when configuring a country, the type of public telephone network to be used in the country concerned is defined automatically.

1 Press MENU.

2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > PHONE TYPE. 3 Select the required option from the list. Use the up

and down arrows to scroll through the available op-

tions. Press OK to confirm the new setting. 4 Press MENU to return to the home screen.

Defining the language

You can define two favourite languages to display the machine menus. To choose these two languages from the home screen, press LANGUAGE.

By default, when configuring the country, the preferred languages are defined automatically.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > FIRST LANGUAGE. 3 Select the required language from the list. Use the

up and down arrows to scroll through the available

options. Press OK to confirm the new setting.

4 Press SECOND LANGUAGE. 5 Select the required language from the list. Use the

up and down arrows to scroll through the available

options. Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Defining the virtual keyboard

This parameter is used to define the type of virtual keyboard to be displayed on the screen depending on the country where the machine is used.

By default, when configuring the country, the type of virtual keyboard is automatically defined.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > KEYBOARD. 3 Select the required country from the list. Press OK

to confirm the new setting.

4 Press MENU to return to the home screen.

Ergonomics

Energy saving

This function is used to activate machine standby when it is not in use. The time to switch the machine to standby can be immediate or several minutes according to your needs.

1 Press MENU. 2 Select SETTINGS > COMFORT > ENERGY

SAVING. 3 Press TIMEOUT. 4 Select the required option from the list. Press OK to

confirm the new setting. 5 If you have selected PROGRAMMING, enter the

parameters START TIME and END TIME with the

start and end times of the standby time range.

Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Toner saving

This parameter is used to reduce the quantity of toner consumer by the machine's "internal" print-outs.

Internal print-outs mean print-outs regarding machine activity and include the following information : emissio n / reception reports, communication logs, activity counters, print-out of the guide to functions, machine settings, user accounts, the print queue, etc.

The following options are available:

To activate toner saving printing:

1 Press MENU. 2 Select SETTINGS > COMFORT. 3 Press TONER SAVE. 4 Select the required option. Press OK to confirm the

new setting.

5 Press MENU to return to the home screen.

Return to the previous function

1 Press MENU. 2 Select SETTINGS > COMFORT > RETURN

FUNCTION.

3 Select the required option from the list. Press OK to

confirm the new setting.

4 Press MENU to return to the home screen.

Perfume Setting

The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is activated, the machine diffuses perfume every hour, and for a period of time defined by you.

By default, the machine does not recognize the perfume unit installed (set in WITHOUT).

To activate this option, you just need to configure the setting PERFUME to the diffusion length of your choice.

Note that the longer the diffusion time, the more the perfume is pronounced, and the shorter the lifespan of the perfume unit.

1 Press MENU. 2 Select SETTINGS > COMFORT > PERFUME. 3 Select the required option from the list. Press OK to

confirm the new setting.

4 Press MENU to return to the home screen.

Default world

This parameter allows to define the default active function of the machine (Fax, Copy or Scan To). The idle screen of the function is displayed when one key of the control panel is pressed.

1. Press MENU.

2. SETTINGS > COMFORT > DEFAULT WORLD.

3. Select the required option from the list. Press OK to confirm the new setting.

4. Press MENU to return to the home screen.

Option Description WITHOUT Printing with toner saving is

deactivated.

WITH The quantity of toner used is

reduced. The print-outs are lighter.

WITHOUT COLOUR

Printing is in black and white.

Option Description WITHOUT At the end of a user operation, the

machine returns to the home screen.

MODERATE The machine returns to the home

screen after the machine has not been used for a few minutes.

ALWAYS The machine displays the settings

screen for the last function used (copy, fax, scanning).

Option Description WITHOUT The perfume unit option is

deactivated.

LOW The perfume unit option is

activated, with a low diffusion time.

MODERATE The perfume unit option is

activated, with a moderate diffusion time.

HIGH The perfume unit option is

activated, with a high diffusion time.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

Paper settings

The machine automatically detects standa r d pape r formats. You may however use this setting to check and/ or specify the paper type and format in each paper tray.

Defining the paper format

1 Press MENU. 2 Select PAPER > FORMAT. 3 Define the paper format for each tray on the ma-

chine. To select the right format of paper to use, consult the section Which paper formats can be used [ 146].

4 Press MENU to return to the home screen.

Defining the paper type

1 Press MENU. 2 Select PAPER > TYPE. 3 Define the paper type for each tray on the machine.

To select the right type of paper to use, consult the section Recommendations for paper [ 146].

4 Press MENU to return to the home screen.

Scanner / Printer Settings

Scanner / Printer paper format

The paper format defined in this menu becomes the default format of the main printing paper tra y an d th e flatbed scanner.

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

PAPER FORMAT.

3 Select the required format from the list: A4 or LET-

TER. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Adjusting Scanner / Printer margins

If you notice an offset between the printer and the scanner, correct the margins (expressed in pixels) according to the reference paper specified in SETTINGS > SCANNER/PRINTER > PAPER FORMAT.

To correct and adjust the scanner / printer margins:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

ADJUSTMENTS.

3 Make the necessary adjustment(s).

4 Press MENU to return to the home screen.

To define the paper format...

then...

in the main tray 1 Press TRAY 1.

2 Select the required

format from the list.

3 Press OK to confirm.

on the additional tray(s) 1 Press TRAY 2 or

TRAY 3.

2 Select the required

format from the list.

3 Press OK to confirm.

To define the paper type

then...

in the main tray 1 Press TRAY 1.

2 Select the required pa-

per type from the list.

3 Press OK to confirm.

on the manual feeder. 1 Press MANUAL

TRAY.

2 Select the required pa-

per type from the list.

3 Press OK to confirm.

on the additional tray(s) 1 Press TRAY 2 or

TRAY 3.

2 Select the required pa-

per type from the list.

3 Press OK to confirm.

Setting Description / Procedure

Printer top margin Press TOP PRINTER.

Enter an offset value of between

-100 and +100. Press OK to confirm.

Printer left margin Press LEFT PRINTER.

Enter an offset value of between

-100 and +100. Press OK to confirm.

Flatbed scanner top margin

Press TOP FB SCANNER. Enter an offset value of between

-100 and +100. Press OK to confirm.

Flatbed scanner left margin

Press LEFT FB SCANNER. Enter an offset value of between

-100 and +100. Press OK to confirm.

Autofeed scanner top margin

Press TOP ADF SCANNER. Enter an offset value of between

-100 and +100. Press OK to confirm.

Autofeed scanner left margin

Press LEFT ADF SCANNER. Enter an offset value of between

-100 and +100. Press OK to confirm.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

PC printing parameters

To personalize PC printing parameters:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER > PC

PRINT.

3 Make the necessary adjustment(s).

4 Press MENU to return to the home screen.

Default paper tray

This parameter allows to define the default paper tray of the machine. All printing operations on the machine will use this tray (Copy, fax reception, printing report,...). The machine never switches to another tray except for PC printing requirement. In this case, the user can choose another tray from the printing driver.

To define the default paper tray:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

PAPER TRAY.

3 Select the required option from the list. Press OK to

confirm the new setting.

4 Press MENU to return to the home screen.

Parameters Description / Procedure TONER SAVE Lightens printing to save toner

cartridge ink.

TASK DELAY Waiting time for data from the

PC before the PC print task is cancelled.

FONTS This parameter is used to draw

up the set of symbols. The possible values are between CS1 and CS30 included. The default value is CS1 (Roman8).

FONT NUMBER Start printing the list of fonts.

This parameter can be used to set the default PCL font. The possible values are between 1 and 77 included. The default value is 1.

LINES PER PAGE This parameter is used to set the

number of lines per page. This variable is linked to the PJL variables: PAPER and ORIENTATION. If you change one of these variables, the Line format variable is automatically updated (only for the current print task) in order to respect the same spacing. The possible values are between 5 and 128 included. The default value is 60.

FONT SPACING This paramete r is used to set the

default font spacing in characters per inch (the default font must be non-proportional). The possible values are between 0.44 and 99.99 included. The default value is

10.00.

FONT SIZE This parameter is used to set the

default font height, in points (the default font must be proportional). The possible values are between 4.00 and

999.75 (in intervals of 0.25). The default value is 12.00.

ORIENTATION This parameter is used to set the

page orientation: portrait or landscape. The default value is "portrait".

Parameters Description

AUTOMATIC Tray 1 is used by default, then

tray 2, then tray 3 and tray 4.

TRAY 1 Tray 1 is used for all operations

performed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 2 Tray 2 is used for all operations

performed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 3 (if installed)

Tray 3 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 4 (if installed)

Tray 4 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

Fax Settings

Defining the machine name and number

Your machine enables you to print the saved number and name on all faxes emitted.

Defining the machine name

To record the name of the machine:

1 Press MENU. 2 Select SETTINGS > GENERAL > FAX > NAME. 3 Enter the machine's name using the virtual key-

board. Use the an d keys to pass from one character to the next. In the event of an error, use the

key to delete a character. Press OK to con-

firm the new setting.

4 Press MENU to return to the home screen.

Defining the machine number

To record the number of the machine:

1 Press MENU. 2 Select SETTINGS > GENERAL > FAX > PHONE

NUMBER.

3 Enter the number using the virtual keyboard. Use

the and keys to pass from one character to the next. In the event of an error, use the key to

delete a character. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Fax emission settings

Local prefix

This function is used when your machine is installed in a private network, behind a company telephone switchboard. It enables you to set automatic dialling of a local prefix (to be defined), allowing the call to leave the company telephone network, on the condition that:

• the company extension numbers, for which the prefix is useless, are short numbers less than the minimum length (for example 10 digits in France).

• the external numbers, for which the prefix is obli gatory, are long numbers greater than or equal to the minimum length (for example 10 digits in France).

There are two steps for configuring the machine's local prefix:

1. define the minimum (or equal) length for telephone numbers outside the company;

2. define the local prefix for a line outside the company telephone network. This prefix will be automatically added when a number outside the company is dialled.

Prefix length

To define the length of the local prefix:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES. 3 Press LENGTH. 4 Enter the length of the local prefix (between 1 and

10) using the virtual keyboard. Use the and

keys to pass from one character to the next. In the

event of an error, use the key to delete a char-

acter. Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Fax prefix

To define the fax prefix:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

EMISSION > PREFIXES. 3 Press VALUE. 4 Enter the local prefix (maximum 10 characters) us-

ing the virtual keyboard. Use the and keys to

pass from one character to the next. In the event of

an error, use the key to delete a character.

Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Prefix for fax server

If you configure the machine to send faxes via a fax server, you can specify in this menu the outside prefix required for the fax server (see Configuring the fax server (optional) [ 32]).

To define the prefix for the fax server:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES. 3 Press FAX SERVER. 4 Enter the local prefix for the fax server using the vir-

tual keyboard. Use the and keys to pass from

one character to the next. In the event of an error,

use the key to delete a character.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Note

To use this function, you must set the parameter HEADER on YES (see Advanced fax emission settings [29]).

Note

If you define a local prefix, do not insert it in the numbers saved in the address book: it will be added automatically to each number.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Emission report

You can print out an emission report for communications made via the telephone network.

You can choose between several criteria for printing out emission reports:

• WITH : a report is printed when the emission was successful or when it is definitively abandoned (but there is only one report per emission request);

• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;

• SYSTEMATIC: a report is printed at each emission at- tempt;

• ON FAILURE: a report is printed only when the emission attempts have ended in failure and the emission request is definitively abandoned.

A reduced image of the first page of the document is automatically associated with each emission repo rt .

To select the type of report:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > REPORT.

3 Select the required report type from the list. Press

OK to confirm the new setting.

4 Press MENU to return to the home screen.

Fax TX forwarding

This function is used to set the machine to send a copy of any document sent (by fax or to an email address) to another recipient. The recipient should be chosen from the entries in the machine's address book. It may be a fax number, an email address or an FTP address.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > COPY. 3 Press ACTIVATION. 4 Select the required option from the list. Press OK to

confirm the new setting.

5 Press RECIPIENT. 6 Select the required recipient from the entries in the

address book. Press OK to confirm the new settin g. 7 Press MENU to return to the home screen.

Advanced fax emission settings

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > ADVANCED. 3 To configure the advanced fax emission settings,

use the table below:

Note

Check that the recipient exists in the address book (see Address book [



72]).

Parameter Description / Procedure

Emission heading If this function is active, all

documents received by your correspondents will be printed with heading containing your name, number, the date and the number of pages. Important: If you send a fax from a document feeder, the emission heading will not appear on the document received by your correspondent. To change the setting:

1 Press HEADER. 2 Select the required sta-

tusfrom the list.

3 Press OK to confirm the

new setting.

Emission speed Emission speed of outgoing

documents. If the quality of the telephone line is good (suitable, without echo), calls are usually made at maximum speed. However, it may be necessary to limit the emission speed for certain communications. To change the emission speed:

1 Press SPEED. 2 Select the required val-

ue from the list.

3 Press OK to confirm the

new setting.

Anti echo If this function is active, the

line echo in long distance communications will be attenuated. To change the status of the Anti echo parameter:

1 Press ANTI ECHO. 2 Select the required sta-

tus.

3 Press OK to confirm the

new setting.

Overseas For some long distance calls

(satellites), the line echo may make communication difficult. To change the status of the Overseas parameter:

1 Press OVERSEAS. 2 Select the required sta-

tus.

3 Press OK to confirm the

new setting.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Fax reception settings

Print settings for received faxes

Secure printing of received faxes

By default, the machine is configured to print all documents received automatically.

However, you may configure the machine to keep confidential faxes in the memory and not print them out systematically on reception.

To configure secure printing of faxes received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press HELD PRINT. 4 Select the required status from the list. Press OK to

confirm the new setting. 5 Press MENU to return to the home screen.

When secure printing of faxes received is active, users wishing to recover a document in the memory must manually force printing from the machine's print queue

(see Printing received faxes in the memory [ 54]).

Number of copies

You can print several copies (1 to 99) of documents received.

To set the number of copies of each document received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press NUMBER OF COPIES. 4 Enter the number of copies to be printed by the ma-

chine for each document received. Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Printing with toner saving

This parameter is used to reduce the quantity of toner consumed when printing received documents.

To activate toner saving printing:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press TONER SAVE. 4 Select the required status from the list. Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Duplex printing

This parameter is used to activate duplex printing of documents received.

To activate duplex printing:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press DUPLEX. 4 Select the required option. Press OK to confirm the

new setting.

5 Press MENU to return to the home screen.

Binding

If you have configured duplex printing of documents received, you can define the type of binding of printed sheets (see Binding [ 47]).

To configure the type of binding:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press BINDING EDGE. 4 Select the required option. Press OK to confirm the

new setting. 5 Press MENU to return to the home screen.

Number of call backs

Number of attempts to be made by the machine if emission fails. To change the number of call backs:

1 Press ATTEMPTS

NUMBER.

2 Enter the number of call

backs the machine should make using the virtual keyboard.

3 Press OK to confirm the

new setting.

Interval between call backs

Time between two machine call back attempts. To change the time between 2 call backs:

1 Press ATTEMPT TIME. 2 Enter the time between

2 call back attempts made by the machine using the virtual keyboard.

3 Press OK to confirm the

new setting.

Note

Some parameters also apply to printing of received emails.

Parameter Description / Procedure

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4 - Configuring the machine and the services

Printing of images

This parameter is used to define the print format of image files (JPEG) inserted as attachments in received emails.

The print formats are as follows:

To specify the print format of photos received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press IMAGE SIZE. 4 Select the required option. Press OK to confirm the

new setting.

5 Press MENU to return to the home screen.

Selecting the paper tray

This parameter is used to specify the paper tray to be used to print out received documents.

To select the paper tray:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press PAPER OUTPUT. 4 Select the required option. Press OK to confirm the

new setting.

5 Press MENU to return to the home screen.

Finishing options

If you have installed a finisher on the machine, this parameter is used to specify the finishing options for printing received documents.

The finishing options are as follows:

To select the finishing options for printing received documents:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press OUTPUT FINISHING. 4 Select the required option. Press OK to confirm the

new setting.

5 Press MENU to return to the home screen.

Selecting the paper type

This parameter is used to specify the type of paper to be used to print out received documents, in accordance with the paper loaded in the paper tray defined as the output tray (see Selecting the paper tray [ 31]).

To select the type of paper:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press PAPER TYPE. 4 Select the required option. Press OK to confirm the

new setting. 5 Press MENU to return to the home screen.

Fax or PC reception mode

This menu associated with the PC Kit software installed on your computer is used to select which device receives the documents:

•the machine,

•the PC,

• the PC if available, otherwise the machine. For more information, consult the section PC functions

[ 77]. To select the reception mode:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PC MANAGEMENT. 3 Press MODE. 4 Select the required option from the list. 5 Press OK to confirm the new setting.

To select the PC that will receive the documents:

1 Press PC RECEIVER. 2 Select the reception PC. 3 Press OK to confirm the new setting.

> When a fax is received on the machine, it is sent to the

receiving PC and a reception report is printed on the PC's default printer.

Format Description PHOTO Classic 10x15 cm photo printing FULL PAGE Print adjusted to page format

used.

Option Description UPPER TRAY Documents received and printed

exit in the upper output tray of the finisher.

LOWER TRAY Documents received and printed

exit in the lower output tray of the finisher.

LWR TRAY STAPLED

Documents received and printed are stapled and exit in the lower output tray of the finisher.

LOW. TRAY SHIFTED

Documents received and printed are offset and exit in the lower output tray of the finisher.

Note

This menu is only available if a PC is registered on the machine via the PC Kit.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

Fax RX forwarding

This function is used to set the terminal so that any document received is also sent to another recipient. The recipient should be chosen from the entries in the machine's address book.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > COPY. 3 Press ACTIVATION. 4 Select the required status from the list. Press OK to

confirm the new setting.

5 Press RECIPIENT. 6 Select the required recipient from the entries in the

address book. Press OK to confirm the new settin g. 7 Press MENU to return to the home screen.

Advanced fax reception settings

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > ADVANCED. 3 To configure the advanced fax emission settings,

use the table below:

4 Press MENU to return to the home screen.

Configuring the fax server (optional)

If you have a fax server, this function enables you to select how faxes will be sent by the machine: direct transmission via the telephone line (without passing through a fax server) or transmission to the fax server via the local network.

Accessing the fax server configuration parameters

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

FAX SERVER.

3 Make the required adjustments using the proce-

dures described below.

4 When you have made the modifications, press

MENU to return to the home screen.

If the fax server function is active, proceed as follows:

Note

Check that the recipient exists in the address book (see Address book [72]).

Parameter Description / Procedure

Reception heading

If this function is active, all documents received by the machine will be printed with a heading containing the name and number of the sender (if available) and the machine print date and the number of pages. To change the setting:

1 Press HEADER. 2 Select the required sta-

tus from the list.

3 Press OK to confirm the

new setting.

Reception speed Reception speed of incoming

documents. If the quality of the telephone line is good (suitable, without echo), calls are usually made at maximum speed. However, it may be necessary to limit the reception speed for certain communications. To change the reception speed:

1 Press SPEED. 2 Select the required val-

ue from the list.

3 Press OK to confirm the

new setting.

Number of rings Number of rings to

automatically trigger your machine. To change the number of rings:

1 Press NUMBER OF

RINGS.

2 Enter the number of

rings using the virtual keyboard.

3 Press OK to confirm the

new setting.

Note

Activating the fax server function automatically activates the SMTP server (see Configuring the SMTP server [38]).

Parameter Description / Procedure

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

1. Activate the fax server [ 33].

2. Define a reply address [ 33].

3. Define the fax server address [ 33].

4. Define the domain name [ 33].

5. Define the type of emission report [ 33].

Activating the fax server

To activate the fax server:

1 Press ACTIVATION. 2 Select the required option.

3 Press OK to confirm the new setting.

Defining a reply address

The reply address is used to receive emission and reception reports for faxes managed by the fax server.

1 Press SENDER'S ADDRESS. 2 Enter the required email address using the virtual

keyboard. Use the and keys to pass from one

character to the next. In the event of an error, use

the key to delete a ch ar ac te r. 3 Press OK to confirm the new setting.

Defining the fax server address

To prevent any interruptions of service, you can de fin e two fax servers to be used:

• NETWORK ADDR. 1: main fax server.

• NETWORK ADDR. 2: backup fax server, to be used if the connection with the main fax server fails.

To define the main fax server address:

1 Press NETWORK ADDR. 1. 2 Enter the IP address for the fax server using the vir-

tual keyboard. Use the and keys to pass from one character to the next. In the event of an error,

use the key to de let e a cha r act er .

3 Press OK to confirm the new setting.

To define the address of the backup fax server, press NETWORK ADDR. 2 and enter its IP address.

Defining the domain name

1 Press DOMAIN. 2 Enter the domain name for the machine using the

virtual keyboard. Use the and keys to pass from one character to the next. In the event of an error,

use the key to delete a character.

3 Press OK to confirm the new setting.

Defining the type of emission report

You can print out an emission report for communications made via the fax server.

You can choose between several criteria for printing out emission reports:

• WITH : a report is printed when the emission was successful or when it is definitively abandoned (but ther e is only one report per emission request);

• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;

• ON FAILURE: a report is printed only when the emission attempts have ended in failure and the emission request is definitively abandoned. A report is also printed when the fax is sent using the telephone foldback.

To select the type of emission report:

1 Press SENDING REPORT. 2 Select the required report type from the list. 3 Press OK to confirm the new setting.

Advanced fax settings

Line parameters

This parameter is used to adapt the telephone line according to the type of telephone switchboard to which your machine is connected.

Two choices are possible:

• PULSES: for a digital dialling switchboard (electromechanical switchboards).

• MUSICAL: for a voice frequency dialling switchboard (electronic switchboards).

To define the type of switchboard:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

ADVANCED > DIALING. 3 Select the required option from the list. 4 Press OK to confirm the new setting. 5 Press MENU to return to the home screen.

Parameter Description DIRECT (fax

server activated)

The machine sends documents to the fax server over the local network.

DISABLE The machine sends directly

documents over the telephone line.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

Type of telephone network

You can connect your machine to a public telephone network or to a private network built for example using a private automatic branch exchange (PABX). You must define the type of network you prefer.

To select the type of network:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

ADVANCED > NETWORK TYPE.

3 Select the required option from the list, PRIVATE

or PUBLIC.

4 Press OK to confirm the new setting. 5 Press MENU to return to the home screen.

ECM (error correction mode)

This function is used to correct communication errors due to disturbance on the telephone line. This is a useful function when lines are of a low level or noisy. However, emission times may be longer.

To activate or deactivate error correction:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

ADVANCED > ECM. 3 Select the required option from the list. 4 Press OK to confirm the new setting. 5 Press MENU to return to the home screen.

Service default settings

The machine allows you to define default values for some Copy, Fax and Scan to parameters.

The default values must be configured depending on the habits of the people using the machine. The aim is to reduce the time required to set common functions and optimize their operation.

Accessing the default settings

1 Press MENU. 2 Select SETTINGS > BY DEFAULT. 3 Define the default parameters for the various func-

tions:

> For the Copy function, see Copy function default

settings.

> For the Fax function, see Fax emission default

settings.

> For the Scan to function, see Scan to default set-

tings.

4 When you have made the modifications, press

MENU to return to the home screen.

Copy function default settings

1 Press COPY.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

2 Make the required adjustments. The following table

lists the available parameters.

3 When you have made the adjustments, press:

> BY DEFAULT in the navigation path to return to

the previous menu.

> MENU to return to the home screen.

Note

If your machine is connected to a private network, behind a company exchange (PABX), it may be necessary to specify a local prefix (see Local prefix [



28]).

Parameter Available settings NUMBER OF

COPIES

1 to 99

QUALITY SPEED, NORMAL, TEXT, TEXT

AND IMAGE or PHOTO

CONTRAST -4, -3, -2, -1, 0, +1, +2, +3 or +4 BRIGHTNESS -4, -3, -2, -1, 0, +1, +2, +3 or +4 TONER SAVE YES or NO COLLATE COPY YES or NO DUPLEX FRONT -> FRONT,

FRONT -> DUPLEX, DUPLEX -> FRONT or DUPLEX -> DUPLEX

BINDING EDGE LONG or SHORT OUTPUT

FINISHING

UPPER TRAY,LOWER TRAY,LWR TRAY STAPLED or LOW. TRAY SHIFTED

PAPER TYPE NORMAL, RECYCLED , THICK,

TRANSPARENT or GLOSSY

SCALE 1:1, ZOOM or FORMAT

CONVERS.

SCAN FORMAT A5, A4, or LETTER PRINTED PAPER A5, A4, LETTER, LEGAL-14,

TRAY1/A4, MANUAL TRAY/A4, MANUAL TRAY/A5, MANUAL TRAY/LTER or MANUAL TRAY/ LEG14

ZOOM 25 to 400% in steps of 1 MOSAIC NONE, 2 -> 1 or 4 -> 1 BANNER NONE, 1 -> 4 or 1 -> 9 IDENTITY CARD YES or NO

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Fax emission default settings

1 Press FAX TRANSMISSION. 2 Make the required adjustments. The following table

lists the available parameters.

3 When you have made the adjustments, press:

> BY DEFAULT in the navigation path to return to

the previous menu.

> MENU to return to the home screen.

Scan to default settings

1 Press SCAN TO. 2 Make the required adjustments. The following table

lists the available parameters.

3 When you have made the adjustments, press:

> BY DEFAULT in the navigation path to return to

the previous menu.

> MENU to return to the home screen.

Local network settings

You can include your machine in your local network.

Depending on the services and security policy implemented in your local network, other network parameters are also available:

• configuration of the SNTP server;

• configuration of the client FTP port;

• configuration of the SNMP service;

• configuration of the SMTP server;

• Active Directory configuration;

• print server settings (RAW, LPR);

• configuration of the LDAP server.

Configuring the Ethernet network

We recommend automatic configuration of the machine's local network settings when your local network has a DHCP or BOOTP server that can dynamically allocate addresses to the peripherals present on the LAN, on the condition that the IP address allocated to the machine is unique and always identical.

Otherwise, we recommend manual configuration.

Automatic configuration of the Ethernet network

To automatically configure the machine's local network settings:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK. 3 Press ADDR. ALLOCATION. 4 Select AUTOMATIC from the options available in

the list. Press OK to confirm the new setting.

> The machine will search for a DHCP or BOOTP

server on the local network that can dynamically allocate its network settings.

> This operation may take a few minutes.

5 Check that the parameters IP ADDRESS,

SUBNET MASK, GATEWAY, PRIMARY DNS,

SECONDARY DNS, WINS 1 SERVER et WINS 2

SERVER are correctly entered. If this is not the

case, you will have to configure them manually.

Parameter Available settings QUALITY NORMAL,FINE,SUPER FINE or

PHOTO

CONTRAST -4, -3, -2, -1, 0, +1, +2, +3 or +4 DUPLEX YES or NO BINDING

EDGE

LONG or SHORT

MULTIPLE SCAN

YES or NO

Parameter Available settings DOCUMENT

FORMAT

IMAGE, PDF or SECURED PDF

QUALITY LIGHT,TEXT,TEXT AND IMAGE

or PHOTO

CONTRAST -4, -3, -2, -1, 0, +1, +2, +3 or +4 DUPLEX YES or NO MULTIPLE

SCAN

YES or NO

Note

Although quite simple, the network settings sometimes require expert knowledge of your computer configuration. We recommend you consult the person in your company who administers the network to do the configuration described in this section.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

Manual configuration of the Ethernet network

To manually configure the machine, you must first avail of the usual information used to configure a peripheral on the local network (IP address, subnet mask and gateway address).

To manually configure the machine's local network settings:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

3 Press ADDR. ALLOCATION. 4 Select MANUAL from the options available in the

list. Press OK to confirm the new setting. 5 Press IP ADDRESS. 6 Enter the machine's IP address using the virtual

keyboard or the keypad. Press OK to confirm the

new setting.

7 Press SUBNET MASK. 8 Enter the machine's subnet mask using the virtual

keyboard or the keypad. Press OK to confirm the

new setting.

9 Press GATEWAY. 10 Enter the network gateway IP address using the

virtual keyboard or the keypad. Press OK to con-

firm the new setting.

11 Press PRIMARY DNS. 12 Enter the IP address of the primary DNS server us-

ing the virtual keyboard or the keypad. Press OK to

confirm the new setting.

13 Press SECONDARY DNS. 14 Enter the IP address of the secondary DNS server

using the virtual keyboard or the keypad. Press OK

to confirm the new setting.

15 Press WINS 1 SERVER.

16 Enter the IP address of the WINS1 server using the

virtual keyboard or the keypad. Press OK to con-

firm the new setting.

17 Press WINS 2 SERVER. 18 Enter the IP address of the WINS2 server using the

virtual keyboard or the keypad. Press

OK to con-

firm the new setting.

IEEE (or Ethernet address) or MAC address

The machine's Ethernet interface already contains an IEEE address that cannot be modified, but only consulted.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK.

> The machine's IEEE address is displayed in the

IEEE ADDRESS network setting.

3 Press MENU to return to the home screen.

NetBIOS names

NetBIOS names, which can be used with network options, are used to identify the machine from a PC connected on a local network (for example with the name «IMPNETWORK-1»).

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK.

3 Press 1st NETBIOS NAME or 2nd NETBIOS

NAME.

4 Enter the name using the virtual keyboard (maxi-

mum 15 characters). In the event of an error, use the key to delete a character. Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Ethernet network communication speed

By default, the machine is configured to adapt its communication speed automatically to that of the Ethernet network. However, you can specify the communication speed to be used on the Ethernet network.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK. 3 Press SPEED. 4 Select the communication speed required from the

options available in the list: AUTOMATIC, 100

FULL DUPLEX, 100 HALF DUPLEX, 10 FULL

DUPLEX and 10 HALF DUPLEX. Use the up and

down arrows to view all available options. Press

OK to confirm the new setting. 5 Press MENU to return to the home screen.

Note

The servers WINS1 and WINS2, used with the network options, are used to access machines on other sub-networks using their NetBIOS names. These addresses must be entered for the Scan to File function.

Note

If the machine is set to automatic configuration (see Automatic configuration of the Ethernet network [35]), these addresses may be filled automatically by some DHCP servers.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Configuring the SNTP server

The machine can set its time automatically by connecting to an SNTP server.

To activate and configure automatic updating of the machine time via an SNTP server:

Accessing SNTP server configuration

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > SNTP DATE TIME.

3 Make the required adjustments using the proce-

dures described below.

4 When you have made the modifications, press

MENU to return to the home screen.

Activating / Deactivating automatic updating of the machine time via an SNTP server

1 Press ACTIVATION. 2 Select the required status from the list. 3 Press OK to confirm the new setting.

Once the SNTP function has been activated, you can change the following settings:

• Define the SNTP server address [ 37]

• Define the SNTP server port [ 37]

• Define the time zone

• Configure automatic switchover the summer / winter time

Defining the SNTP server address

1 Press NETWORK POSITION. 2 Enter the name of the SNTP server using the virtual

keyboard or the number pad. This name may be in the form of an IP address, a DNS address or a Net-

BIOS name. Use the and keys to pass from one character to the next. In the event of an error, use

the key to delete a ch ar ac te r.

3 Press OK to confirm the new setting.

Defining the SNTP server port

1 Press PORT. 2 Enter the number of the server port us ing the virtual

keyboard or the number pad. The default port is

123. In the event of an error, use the key to delete a character.

3 Press OK to confirm the new setting.

Configuring the client FTP port

The machine uses this setting for the Scan to FTP function. You can modify it, for example to activate FTPS (Secure FTP).

To modify the machine's FTP port:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > TRANS. FTP FILE. 3 Press SECURITY. 4 Select the required encryption from the list. Press

OK to confirm the new setting. 5 Press PORT. 6 Enter the number of the server port (from 1 to

65535) using the virtual keyboard or the number

pad. The default port is 21 (990 for a connection

with IMPLICIT encryption). Press OK to confirm the

new setting.

7 Press MENU to return to the home screen.

Configuring the SNMP service

An SNMP (Simple Network Management Protocol) agent is available on the machine for network administrators wishing to monitor and manage the device via the local network using their SNMP network service.

To activate and configure the SNMP service on the machine:

Accessing SNMP service configuration

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > SNMP MANAGER. 3 Make the required adjustments using the proce-

dures described below. Press OTHER

PARAMETERS to view all available settings. 4 When you have made the modifications, press

MENU to return to the home screen.

Activating / Deactivating the SNMP service

1 Press ACTIVATION. 2 Select the required status from the list. 3 Press OK to confirm the new setting.

Once the SNMP function has been activated, you can change the following settings:

• Configure the SNMP agent [ 37]

• Configure the SNMP console [ 38]

Configuring the SNMP agent

To configure the SNMP service on the machine:

1 In COMMUNITY, enter the required name for the

shared read-write community enabling communi-

cation between SNMP agents (machine) and man-

agement stations (PC with console). 2 In SYSCONTACT, enter the contact information for

the node administrator. 3 In SYSNAME, enter the official name of the node

on the network. 4 In SYSLOCATION, enter the physical location in-

formation for the node.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

5 In WEB JET ADMIN, select the required compati-

bility status with the software HP Web JetAdmin: activated or deactivated.

6 In VERSIONS, select the version of your SNMP

network. If you are using a SNMPv3 network, you can activate and configure the authentication and encryption information for network transactions.

7 In TRAPS, activate / de activate the alerts to be col-

lected and specify for the SNMP version of your network the community and the IP address of the management station.

Configuring the SNMP console

The machine is supplied with the following integrated management information bases (MIBs):

• MIB-II (RFC 1213), sys, udp, tcp, ip, icmp, if, snmp

• PPP (RFC 1471, 1472, 1473)

• MIB Ressource hôte (RFC 2790)

• Imprimante MIB (RFC 3805)

• Moniteur de port d’imprimante (pwg 5107.1 )

Configuring the SMTP server

This setting is automatically activated when the fax server function is active and used during data exchanges between the machine and the fax server.

To edit this setting:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > SMTP SERVER.

3 To activate / deactivate this function, press

ACTIVATION. Select the required status and press OK to confirm the new setting.

4 To modify the port number used, press PORT. En-

ter the number of the server port (from 1 to 65535) using the virtual keyboard or the number pad. The default port is 25. Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Active Directory configuration

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES. 3 Press ACTIVE DIRECTORY. 4 Make the required adjustments. 5 Press MENU to return to the home screen.

Configuring the print server (RAW or LPR)

Depending on your needs and on the architecture of your print network, you can configure the machine on the following print servers:

• RAW print server

• LPR print server

To activate and configure the protocol used by the machine on the print server:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES.

3 Press the required setting, RAW PRINT or LPR

PRINT.

4 To activate / deactivate the protocol selected,

press ACTIVATION. Select the required status and press OK to confirm the new setting.

5 To modify the port number used, press PORT. En-

ter the number of the server port (from 1 to 65535) using the virtual keyboard or the number p ad. The default ports are 9100 for RAW and 515 for LPR. Press OK to confirm the new setting.

6 Press MENU to return to the home screen.

Configuring the LDAP server

The LDAP server is used to access a directory server for contacts or lists of contacts (maximum 500 recipients).

The LDAP function can only be activated if at least 50 free entries exist in the machine's local address book.

To activate and configure the LDAP function:

Accessing LDAP server configuration

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > LDAP SERVER.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

3 Press NETWORK POSITION. 4 Enter the IP address or the name of the LDAP serv-

er using the virtual keyboard or the keypad. Press

OK to confirm the new setting. 5 Press LOGIN. 6 Enter the login for the LDAP server using the virtual

keyboard. Press OK to confirm the new setting. 7 Press PASSWORD. 8 Enter the password for the LDAP server using the

virtual keyboard. Press OK to confirm the new set-

ting.

9 Press BASE DN. 10 Enter the database name using the virtual key-

board. Press OK to confirm the new setting. 11 Press PORT. 12 Enter the number of the server port (from 1 to

65535) using the virtual keyboard or the number

pad. The default port is 389 (636 for a connection

with IMPLICIT encryption). Press OK to confirm the

new setting.

13 When you have made the modifications, press

MENU to return to the home screen.

Note

The LDAP server must be compatible with LDAPv2 or earlier versions.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Internet settings via the telephone line

You can configure the machine to connect to the internet via the telephone line, and thus send and receive electronic messages.

To use this configuration, you must:

• have an internet subscription with an internet service provider;

• check that all initialisation parameters comply with the data provided by the service provider;

• adjust the settings for internet access via the telephone line on the machine.

Once these settings are complete, you can configur e the connection settings for email and connect to the internet via your service provider to send and receive emails. These two operations will be performed during an internet connection, the frequency of which you can select.

Configuring the internet connection

To configure internet access via the telephone line, have the information provided by your internet service provider to hand.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

INTERNET / TELEPH. > MAIL.

> The first settings appear on the screen. Use

OTHER PARAMETERS to view all available settings.

3 Press PHONE NUMBER. Enter the call number

and press OK to confirm.

4 Press LOGIN. Enter the logi n and press OK to con-

firm.

5 Press PASSWORD. Enter the password and press

OK to confirm.

6 Press PRIMARY DNS. Enter the name or IP ad-

dress of the primary DNS server and press OK to confirm.

7 Press SECONDARY DNS. Enter the name or IP

address of the secondary DNS server and press

OK to confirm.

8 Press MENU to return to the home screen.

> You can now configure the email service.

Email settings

The machine allows you to send and receive documents by email, via your local network or an internet access via the telephone line.

To configure and use the email service, you must first configure your machine to connect to the internet:

• either via your local network (see Local network settings [ 35]);

• or via the telephone line if you have an internet subscription with an internet service provider (see Internet settings via the telephone line [ 39]).

You must also configure the email service settings. Have the following connection information to hand:

• email service login

• email service password

• email address

• name or IP address of the SMTP (outgoing) and POP3 (incoming) servers

• SMTP authentication settings

Accessing the email configuration settings

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > MAIL.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

3 Make the required adjustments using the proce-

dures described below.

4 When you have made the modifications, press

MENU to return to the home screen.

Configuring the email service connection

1 Press CONNECTION. 2 Select the type of connection used on the machine.

Press OK to confirm the new setting.

3 Depending on the type of connection selected,

press BY ETHERNET or BY TELEPHONE.

4 Press POP3 SERVER. Enter the following settings:

Select... for a connection... ETHERNET via the local network PHONE via the telephone line

Parameter Description NETWORK

POSITION

POP3 server name or IP address.

PORT Server port number (from 1 to

65535 - 110 by default).

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

5 Press SMTP SERVER. Enter the following set-

tings:

6 If you have set SMTP authentication to WITH , en-

ter your identification settings in LOGIN and

PASSWORD.

Defining a reply address

1 Press REPLY ADDRESS. 2 Enter the required email address using the virtual

keyboard.

3 Press OK to confirm the new setting.

Defining the type of emission report

You can print out an emission report for documents sent via email.

You can choose between several criteria for printing out emission reports:

• WITH : a report is printed when the emission was successful or when it is definitively abandoned (but there is only one report per emission request);

• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;

• SYSTEMATIC: a report is printed at each emission at- tempt;

• ON FAILURE: a report is printed only when the emission attempts have ended in failure and the emission request is definitively abandoned.

To select the type of report:

1 Press SENDING REPORT. 2 Select the required report type from the list. 3 Press OK to confirm the new setting.

PC Management

Unregistering a PC

This menu allows you to delete one or more PCs registered on the machine via the PC Kit.

To unregister a PC from the machine:

1 Press MENU. 2 Select SETTINGS > PC MANAGEMENT. 3 Press UNREGISTER. 4 If several PCs are registered, select the required

PC from the list proposed.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Automatic Consumable Ordering (ACO) and maintenance

Remote reading and maintenance are functions which are part of a maintenance contract and are activated by your installer.

The aim of these functions is to communicate to a server centre the following information which is essential:

• for automatic procurement of consumables;

• for preventive maintenance operations. You machine will automatically transmit any information

regarding its identification and maintenance to the server centre.

You can also print out the remote reading / maintenance information for your machine, or manually send this information to the server centre.

Connecting to the server centre

The connection to the server centre ca n be configured on the machine. This information will be supplied with your maintenance contract.

To consult / configure the connection to the server centre:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

INTERNET / TELEPH. > TELE-MAINTENANCE.

3 Press PHONE NUMBER. Enter the telephone

number of the server centre. Press OK to confirm the new setting.

4 Press LOGIN. Enter the login for connection to the

server centre. Press OK to confirm the new setting.

5 Press PASSWORD. Enter the password for con-

nection to the server centre. Press OK to confirm the new setting.

6 Press MENU to return to the home screen.

Parameter Description SENDER'S

ADDRESS

Outgoing email address.

NETWORK POSITION

SMTP server name or IP address.

PORT Server port number (from 1 to

65535 - 25 by default).

AUTHENTICATION Select in TYPE:

 WITHOUT to deactivate

SMTP authentication.

 AS POP3 to activate SMTP

authentication and retain the identification settings.

 WITH to activate SMTP au-

thentication and enter other identification settings.

Note

This menu is only available if a PC is registered on the machine via the PC Kit.

MF 6990dn - Agoris C935

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4 - Configuring the machine and the services

Triggering an ACO

The remote reading operates according to the following criteria:

• number of pages printed;

• number of days of operation.

The machine automatically sends all the information regarding its identification and maintenance to the server centre at a frequency and threshold defined by the installer.

You can however trigger the sending of this information to the server centre.

1 Press MENU. 2 Press CONSUMABLES. 3 Press AUTO ORDER.

Triggering remote maintenance

Use this function when you want to authorize technical assistance to take over control of the machine.

1 Press MENU. 2 Select [OTHER COMMANDS] > INTERNET. 3 Press SERVICE / PHONE.

Printing / Exporting / Importing settings

Printing out a list of settings

To print out the list of the machine's current settings:

1 Press MENU. 2 Select REPORTS > SETTINGS.

> The machine prints out the list of settings.

Printing out a list of fonts

At any time, you can print out a list of the character fonts installed on your machine.

To print out a list of fonts:

1 Press MENU. 2 Select REPORTS > FONTS.

> The machine prints out the list of installed fonts.

Exporting settings

This function is only available from the integrated website. To export the machine's current settings:

1 Go to the integrated website (see Remote

configuration [ 23]).

2 Select the SETTINGS tab. 3 Select the menu TRANSFER PC.

4 Select EXPORT.

> A file saving window opens.

5 Enter the name of the file, the destination directory

and confirm.

> The machine settings are exported in XML format.

Importing settings

This function is only available from the integrated website.

You can only import files exported from the machine. To import settings:

1 Go to the integrated website (see Remote

configuration [ 23]).

2 Select the SETTINGS tab. 3 Select the menu TRANSFER PC. 4 Select IMPORT.

> A file selection window opens.

5 Select the file to import and confirm.

> The settings are imported to the machine.

Machine monitoring and activity counters

Communications log

The machine saves the last 25 communications made (emission and reception) in a communication s log.

The following communications are saved in the log:

• faxes sent and received

• emails sent and received

• scan to archive operations The communications log is automatically printed out

every 25 communications. However, you can request a print-out at any time.

For each direction of communication (incoming and outgoing), the log saves the following information:

• date and time the document was sent or received;

• correspondent's identification;

• document resolution;

• number of pages sent or received;

• length of the communication (only for faxes);

• emission or reception result: – Correct when the communication was success-

ful;

– error code in the event of failure.

• cause of communication failure.

Note

You can also access this function via the PRINT QUEUE menu.

Caution

When you import settings, you overwrite the machine's current settings.

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MF 6990dn - Agoris C935

4 - Configuring the machine and the services

To print out the communications log:

1 Press MENU. 2 Select REPORTS. 3 Press LOG.

> The machine prints out the communications log.

Activity counters

At any time, you can consult the machine's activity counters.

The machine saves information on usage of:

• the printer;

• the scanner. The usage counter for the printer contains the following

print operations:

The usage counter for the scanner contains the following scan operations:

To print out the activity counters:

1 Press MENU. 2 Select REPORTS. 3 Press COUNTERS.

> The machine prints out the activity counters.

Consumable status

You can check the status of consumables at any time. To view the status of consumables:

1 Press MENU. 2 Select CONSUMABLES > DISPLAY.

> For each consumable, the machine displays the re-

maining capacity, expressed as a percentage.

To print out the status of consumables:

1 Press MENU. 2 Select CONSUMABLES > PRINT.

> For each consumable, the machine prints a report in-

dicating the remaining capacity, expressed as a percentage.

Hardware and software information

The STATUS menu contains the machine's hardware and software information which may be requested in the event of technical intervention or during a maintenance operation.

To access this information:

1 Press MENU. 2 Select [OTHER COMMANDS] > STATUS.

The following information can be consulted:

Counter Description Copy Number of pages copied Print Number of pages printed Fax Number of pages received by fax

and printed

Total Total number of pages printed

Counter Description Copy Number of scanned pages for

copy

Fax Number of pages scanned and

faxed

Scan to Mail Number of pages scanned and

sent by email

Scan to File Number of pages scanned and

sent to an FTP or SMB address

Scan to Key Number of pages scanned and

saved on a USB key.

Scan to Archive Number of pages scanned and

sent to the archive server

Scan to PC Number of pages scanned and

sent to a PC

PC Scan Number of pages scanned from a

Total Total number of pages scanned

Note

You can also access this function via the STATUS menu.

Menu Description DEVICE

TYPE

Machine type

SERIAL NUMBER

Machine's serial number

SOFTWARE VERSION

Software version installed

MINIBOOT VERSION

Miniboot version installed

OPTIONS Access to options installed on the

machine (additional paper trays, etc.)

PRINT Printing counters:

 activities (see Activity counters

[ 42])

 consumables (see

Consumable status [ 42])

MF 6990dn - Agoris C935

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5 - Creating and managing user accounts

Creating and managing user accounts

By default, the machine is set to free access. The functions and configuration menus can be used by everyone with no access restrictions.

However, if you want to rationalize machine resources in your organization, you can activate management of user rights and create user accounts.

Thus, you can:

• reserve the use of certain costly functions (copying, scanning, fax emissions, etc.) to users;

• define monthly use quotas for each user (maximum number of photocopies, scans, fax emission s, etc.) ;

• monitor and assess the use of resources by means of monthly activity counters per user;

• delegate machine administration rights (access to configuration menus, management of user accounts, etc.) to certain users;

• preserve the confidentiality of faxes received by defining users authorised to view and print them.

A user account is characterized by a 4-figure user code, with a fingerprint if the user has recorded one. A restricted function can only be performed by entering a user code or reading a fingerprint. The machine authorises or prohibits the function requested by the user according to the rights allocated and the quotas defined in the user account.

Activating / Deactivating user rights management

When user rights management is deactivated, the machine functions are accessible by everyone with no access restrictions.

When user rights management is activated, the functions defined as restricted are only accessible to authorised user accounts.

The "Admin" user account is the machine's default user account. This account has administrator rights and thus authorizes access to all machine functions, with no quota restrictions. Note, if you activate user rights management and limit access to all machine functions, without creating user accounts, the machine will only be able to be used by the "Admin" user account.

Therefore, in order to set up user rights management, you must:

1. activate user rights management

2. define the restricted functions

3. create user accounts

To activate / deactivate user rights management:

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > ACTIVATION.

3 Press ADMINISTRATION. Select the required sta-

tus from the list. Press OK to confirm the new setting.

> Activating user rights management makes the list

of functions to restrict accessible.

4 Specify the functions whose access you want to re-

strict to authorised user accounts, using the following table. Press OTHER COMMANDS to view all available functions.

Function Description / Procedure WEB ACCESS Select the required status:

 NO: any person can access the

machine's integrated website and remotely configure the machine. No identification is required.

 YES: only authorised user ac-

counts can access the integrat-

ed website, after logging in. Press OK to confirm the new setting.

PRINT Select the required status:

 NO: any person can print on the

machine. No identification is re-

quired.  YES: only authorised user ac-

counts can print on the ma-

chine. Authorised users must

send their document for printing

with their identification informa-

tion (secure printing). The ma-

chine cancels other print

requests. Press OK to confirm the new setting.

COPY Select the required status:

 NO: any person can photocopy

on the machine. No identifica-

tion is required.  YES: only authorised user ac-

counts can photocopy on the

machine, after logging in. Press OK to confirm the new setting.

FAX TRANSMISSION

Select the required status:  NO: any person can send faxes

from the machine. No identifica-

tion is required.  YES: only authorised user ac-

counts can send faxes from the

machine, after logging in. Press OK to confirm the new setting.

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MF 6990dn - Agoris C935

5 - Creating and managing user accounts

5 When the settings are complete, press RIGHTS

MGT. in the navigation path to return to the previ-

ous menu.

> You may now create user accounts and allocate

rights and usage quotas.

Creating a user account

When user rights management is activated, you must have machine administration rights (by default, "Admin" user account) to create user accounts. You may create up to 49 user accounts.

To create a user account:

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > CREATE USER.

> The list of properties of the new user account is

displayed on the screen. Press OTHER

COMMANDS to view all properties.

3 Specify the properties of the user account using the

following table. Press OK to confirm each property modified.

FAX RECEPTION

When automatic printing of received faxes is deactivated (see Secure printing of received faxes [ 30]), users wishing to recover a received fax saved in the memory must manually force printing from the print queue. You may restrict this right to authorised user accounts only. Select the required status:

 NO: any person can view and

print faxes received saved in the memory in the print queue. No identification is required.

 YES: only authorised user ac-

counts can view and print received faxes saved in the memory in the print queue, after

logging in. Press OK to confirm the new setting.

SCAN Select the required status:

 NO: any person can scan and

send documents using the

SCAN function. No identifica-

tion is required.  YES: only authorised users ac-

counts can scan and send doc-

uments using the SCAN

function, after logging in. Press OK to confirm the new setting.

Function Description / Procedure

Property Description CODE 4-figure code generated by the

machine. This code is unique and personal. The administrator may modify the user code, and must inform the user.

SECURITY LEVEL

Defines the time period during which the user account remains active on the machine, before the user account is automatically logged off:

 LOW: identification of the user

account remains active for 180 seconds.

 MODERATE: identification of

the user account remains active for 60 seconds.

 HIGH: identification of the

user account remains active for 15 seconds.

 ABSOLUTE: the user must

ADMINISTR. RIGHT

Allocates machine administration rights to a user account.

WEB ACCESS RIGHTS

Allocates the right to access the integrated website and remotely configure the machine to the user account.

B&W PRINT RIGHTS

Allocates the right to print black and white documents on the machine to the user account.

COL. PRINT RIGHTS

Allocates the right to print colo ur documents on the machine to the user account.

B&W COPY RIGHTS

Allocates the right to photocopy black and white documents on the machine to the user account.

COL. COPY RIGHTS

Allocates the right to photocopy colour documents on the machine to the user account.

FAX TRANSM. RIGHTS

Allocates the right to send faxes from the machine to the user account.

FAX RECEPT. RIGHTS

Allocates the right to view and print faxes received saved in the memory in the print queue to the user account.

SCAN RIGHTS Allocates the right to scan and

send documents using the Scan to function to the user account.

MF 6990dn - Agoris C935

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5 - Creating and managing user accounts

4 Once the user account is created, press:

> RIGHTS MGT. in the navigation path to return to

the previous menu.

> MENU to return to the home screen.

The user account created can be used immediately. You may inform the user of his code.

Modifying a user account

Any modifications made to a user account take effect immediately.

To change the rights and quotas of a user account, proceed as follows:

Administrator rights

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > DISPLAY/EDIT.

> The list of existing user accounts is displayed on

the screen. Use the up and down arrows to view the whole list.

3 Select the user account to modify and press OK. 4 Make the required modifications. Use the proce-

dure for creating a user account for help in modifying the required properties.

5 Once the user account has been modified, press:

> RIGHTS MGT. in the navigation path to return to

the previous menu.

> MENU to return to the home screen.

Deleting a user account

Deleting a user account is immediate and leads to:

• invalid identification (user code and fingerprint no longer recognized);

• deletion of secure prints in the print queue;

• deletion of usage counters.

The "Admin" user account cannot be deleted. To delete a user account, proceed as follows:

Administrator rights

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > DELETE USER.

> The list of existing user accounts is displayed on

the screen. Use the up and down arrows to view the whole list.

3 Select the user account to delete and press OK.

> The selected user account is deleted.

B&W PRINT QUOTA

Defines the maximum number of black and white prints that the user account is authorised to make per month (maximum 10000 pages).

COL. PRINT QUOTA

Defines the maximum number of colour prints that the user account is authorised to make per month (maximum 10000 pages).

B&W COPY QUOTA

Defines the maximum number of black and white photocopies that the user account is authorised to make per month (maximum 10000 pages).

COL. COPY QUOTA

Defines the maximum number of colour photocopies that the user account is authorised to make per month (maximum 10000 pages).

FAX EMISS. QUOTA

Defines the maximum number of faxes that the user account is authorised to send per month (maximum 10000 pages).

SCAN QUOTA Defines the maximum number of

scans that the user account is authorised to make per month (maximum 10000 pages).

Note

Only the user can specify his name, email address and record his fingerprint in his user account (see Personalising your user account / fingerprint [



22]).

Property Description

Note

You must have machine administrator rights to access this function.

Note

You must have machine administrator rights to access this function.

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MF 6990dn - Agoris C935

5 - Creating and managing user accounts

Printing the list of user accounts

For each user account on the machine, the print-out of the list of user accounts contains the following information:

• 4-figure user code

• personalised name of the user account

• the rights and usage quotas for machine functions

Administrator rights

To print out the list of user accounts:

1 Press the MENU key. 2 Select REPORTS > USER RIGHTS.

> The machine prints out the list of user accounts.

User account reports and usage counters

User rights management allows you to monitor and assess the use of the machine's functions by means of monthly usage counters for each user.

The machine records usage counters for each existing user account:

• when user rights management is activated;

• only for restricted functions (whose use is not free). At the end of each month, the machine generates a

secure print-out under the "Admin" user account of a report containing the quotas and usage counters for each user account. usage counters are then reset to zero.

If you have administrator rights on the machine, you can perform the following operations at any time:

• print out an interim report

• send an interim report by email

• export an interim report

• reset the usage counters

Printing an interim report

Printing out an interim report does not affect monthly print-outs of the usage counters.

To print out an interim report of usage counters:

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > COUNTERS.

3 Press PRINT.

> The machine prints out the interim report for the us-

age counters.

Sending an interim report

Sending an interim report does not affect monthly printouts of the usage counters.

This action sends an interim report of usage counters by email to the "Admin" user account, on the condition that this user account specifies an email address.

To send an interim report of usage counters:

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > COUNTERS.

3 Press SEND.

> The machine sends the interim report of usage

counters to the email address specified in the "Admin" user account.

Resetting the usage counters

This action resets the usage counters of all user accounts for the current month.

To reset the usage counters:

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > COUNTERS.

3 Press DELETE.

> The usage counters for the current month are re set to

zero.

Note

You must have machine administrator rights to access this function.

Note

If the "Admin" user account specifies an email address, the report is also sent by email.

MF 6990dn - Agoris C935

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6 - Photocopying documents

Photocopying documents

Your machine allows you to make one or several photocopies.

You can also configure numerous settings to make photocopies according to your needs.

Choosing the photocopy options correctly

Binding

Binding means the way printed pages are bound together to make up a book. Two bindings are possible: long edges and short edges.

Long edge binding The pages are printed to be bound on the left margin and

turned from right to left.

Short edge binding The pages are printed to be bound at the top and turned

from bottom to top.

Mosaic copy

Mosaic copying allows several pages to be photocopied on 1 page. The possible combinations are WITHOUT (1 > 1), 2 -> 1 or 4 -> 1.

This mode is only available for the autofeed scanner.

Poster copy

Poster mode allows one page to be photocopied onto several pages. The possible combinations are NONE (1 > 1), 1 -> 4 or 1 -> 9.

This mode is only available for the flatbed scanner.

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MF 6990dn - Agoris C935

6 - Photocopying documents

Zoom

The zoom parameter is used to enlarge or reduce the original document. The zoom value is between 25% and 400%.

The configuration of this function depends on two parameters, SCALE and ZOOM. The following table summarizes the possibilities available according to the defined values:

Simple photocopy

In this case, the default settings are applied.

Cancelling an operation

1 Insert the document to photocopy (see section

Inserting original documents [ 20]).

2 Press COPY. 3 Enter the number of copies required and press OK.

4 Press to photocopy the document in black and

white or to photocopy the document in colour.

User rights

Duplex photocopying

Cancelling an operation

1 Insert the document to photocopy (see section

Inserting original documents [ 20]).

2 Press COPY. 3 Enter the number of copies required and press OK.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

4 Press DUPLEX. 5 Select the required option from the list. Press OK to

confirm.

6 To change the binding type, press BINDING

EDGE. Select the required option from the list (see section Binding [ 47]). Press OK to confirm.

7 Press to photocopy the document in black and

white or to photocopy the document in colour.

User rights

Photocopy with toner saving

TONER SAVE mode is used to reduce the quantity of toner consumed on the page and thus reduce printing costs.

When using this mode, the consumption of toner is reduced and the print is lighter.

Cancelling an operation

1 Insert the document to photocopy (see section

Inserting original documents [ 20]).

2 Press COPY. 3 Enter the number of copies required and press OK. 4 Press TONER SAVE. 5 Select the required status from the list. 6 Press OK to confirm the new setting.

SCALE ZOOM 1:1 Inactive ZOOM The zoom value is defined in the

ZOOM parameter. This value

can be entered or selected from the list of predefined values.

FORMAT CONVERS.

Scaling is automatic depending on the paper formats defined in the SCAN FORMAT and

PRINTED PAPER parameters.

Note

You may cancel an operation at any time by pressing .

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by pressing .

Duplex mode Description

DUPLEX -> DUPLEX

input document duplex output document duplex

FRONT -> DUPLEX

input document reverse side only output document duplex

DUPLEX -> FRONT

input document duplex output document reverse side only

FRONT -> FRONT

input document reverse side only output document reverse side only

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by pressing .

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6 - Photocopying documents

7 Press to photocopy the document in black and

white or to photocopy the document in colour.

User rights

Elaborated photocopy

Elaborated copies are used to set specific settings for the current photocopy.

1 Insert the document to photocopy (see section

Inserting original documents [ 20]).

2 Press COPY. 3 Enter the number of copies required and press OK.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

4 To change the resolution, press QUALITY. Select

the most suitable resolution for your document from the options available and press OK to confirm.

5 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

6 To change the luminosity, press BRIGHTNESS.

Select the most suitable luminosity for your document from the available options. Press OK to confirm.

7 To activate / deactivate the assembled option,

press COLLATE COPY. Select the required option. Press OK to confirm.

8 If the finisher option is installed on the machine,

you can select the output tray and the finish for the photocopied document. Press OUTPUT FINISHING. Select the required option from the list. Press OK to confirm.

9 Press PAPER TYPE. Select the paper type used

from the list. Press OK to confirm.

10 To change the size of the photocopied document,

press SCALE.

11 To modify the analysis format, press SCAN

FORMAT. Select the paper format of the original document in the list. Press OK to confirm.

12 To define the output document format, press

PRINTED PAPER. Select the required option in the list and press OK to confirm.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Resolu-

tion

Description

SPEED Low resolution. NORMAL Resolution suited for documents with

frames (magazines, cover pages, etc.). Use this resolution to prevent dithering problems.

TEXT Resolution suitable for documents

containing text.

TEXT AND IMAGE

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containing colour images, photographs.

Assem-

bled op-

tion

Description

YES The printer assembles the copies of

the original document. E.g.: If you make three copies of a 10-page document, the document is copied three times from page 1 to 10.

NO The printer does not assemble the

copies of the original document. E.g.: If you make three copies of a 10-page document, page 1 is copied three times, then page 2, then page 3 and so on.

Option Description UPPER TRAY The photocopied document exits

on the finisher's upper output tray.

LOWER TRAY

The photocopied document exits on the finisher's lower output tray.

LWR TRAY STAPLED

The photocopied document is stapled and exits on the finisher's lower output tray.

LOW. TRAY SHIFTED

The photocopied document is offset and exits on the finisher's lower output tray.

Option Description

1:1 The document is printed in scale

ZOOM When this option is activated, the

value defined in the ZOOM parameter is taken into account.

FORMAT CONVERS.

Scaling is automatic depending on the paper formats defined in the SCAN FORMAT and PRINTED PAPER parameters.

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6 - Photocopying documents

13 To define the zoom to be applied, press ZOOM.

Enter the required zoom value using the virtual keyboard or select a value from the predefined values in the list. Press OK to confirm.

14 If you are using the autofeed scanner, you can mo-

saic print your documents. Press MOSAIC and select the required option from the list (see section Mosaic copy [ 47]). Press OK to confirm.

15 If you are using the flatbed scanner, you can poster

print your documents. Press BANNER and select the required option from the list (see section Poster copy [ 47]). Press OK to confirm.

16 Press to photocopy the document in black and

white or to photocopy the document in colour.

User rights

Identity card photocopy

Cancelling an operation

The IDENTITY CARD Copy function is used to copy both sides of an identity card or a document such as a driver's license on a sheet of A4 format (original document size < A5) or a sheet in Letter format (original document size < Statement).

The screen displays the instructions (when the original document should be placed, when the document should be turned over, etc.) and asks your confirmation to start the task.

1 Press COPY. 2 Enter the number of copies required and press OK.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

3 Press IDENTITY CARD. Select the required status

from the list. Press OK to confirm.

4 To change the resolution, press QUALITY. Select

the most suitable resolution for your document from the options available and press OK to confirm.

5 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

6 To change the luminosity, press BRIGHTNESS.

Select the most suitable luminosity for your document from the available options. Press OK to confirm.

7 Press PAPER TYPE. Select the paper type used

from the list. Press OK to confirm.

8 Place your identity card or other official document

against the flatbed scanner glass, as indicated below:

9 Press to photocopy the document in black and

white or to photocopy the document in colour.

> The document is scanned.

10 Turn the document over and press OK to confirm.

The machine prints out a copy of your document.

User rights

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by pressing .

Resolu-

tion

Description

SPEED Low resolution. NORMAL Resolution suited for documents with

frames (magazines, cover pages, etc.). Use this resolution to prevent dithering problems.

TEXT Resolution suitable for documents

containing text.

TEXT AND IMAGE

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containing colour images, photographs.

Note

For best results, select PHOTO resolution.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Resolu-

tion

Description

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7 - Faxing documents

Faxing documents

Sending faxes

Simple emission

Cancelling an operation

1 Insert the document to fax (see section Inserting

original documents [ 20]).

2 Press FAX. 3 Enter the number of the recipient using the virtual

keyboard or the keypad or select the recipient as follows:

4 To add other recipients, press and specify the

second recipient (see previous step). Repeat the operation for each recipient to add (maximum 10 contacts or lists of contacts).

5 Press or to send the document.

User rights

Elaborate emission

Cancelling an operation

1 Insert the document to fax (see section Inserting

original documents [ 20]).

2 Press FAX. 3 Enter the number of the recipient using the virtual

keyboard or select the recipient as follows:

Note

You may cancel an operation at any time by pressing .

To select a recipient...

then...

from the address book

In the data field Address book, press then:  Select the contact or list of

contacts required from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

the name of your correspondent using the virtual keyboard, and add letters until the full name of the required correspondent is displayed.

 Enter the figures of short

number of your correspondent using the virtual keyboard or the keypad until the full name of the required correspondent is displayed.

from the 10 last recipients saved.

Press . Select the required recipient. Use the up and down arrows to view all recipients in the memory.

Note

You can delete the last recipient entered by pressing the key. Repeat this until the

first recipient entered if you want to delete all.

Note

You can view the recipient(s) entered by pressing OTHER PARAMETERS.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by pressing .

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7 - Faxing documents

4 To add other recipients, press and specify the

second recipient (see previous step). Repeat the operation for each recipient to add (maximum 10 contacts or lists of contacts)..

5 Press OTHER PARAMETERS to access the pa-

rameters you want to change

6 Press OK to confirm the recipient(s) entered. 7 To change the resolution, press QUALITY. Select

the most suitable resolution for your document from the options available and press OK to confirm.

8 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

9 If you use the autofeed scanner and your document

is double-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to confirm.

10 To specify the number of pages in the document

before sending, press NUMBER OF PAGES. Enter the number of pages using the virtual keyboard or the number pad. Press OK to confirm.

11 To activate / deactivate the Multiple Scan option,

press MULTIPLE SCAN. Select the option YES to activate or NO to deactivate it (see Using the Multiple Scan option correctly [ 20]). Press OK to confirm.

12 Press or to send the document.

User rights

To select a recipient...

then...

from the address book

In the data field Address book, press then:  Select the contact or list of

contacts required from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

the name of your correspondent using the virtual keyboard, and add letters until the full name of the required correspondent is displayed.

 Enter the figures of short

number of your correspondent using the virtual keyboard or the keypad until the full name of the required correspondent is displayed.

from the 10 last recipients saved.

Press . Select the required recipient. Use the up and down arrows to view all recipients in the memory.

Note

You can delete the last recipient entered by pressing the key. Repeat this until the

first recipient entered if you want to delete all.

Note

You can view the recipient(s) entered by pressing OTHER PARAMETERS.

Quality Description

NORMAL Resolution suitable for good quality

documents not containing drawings and/or small details.

FINE Resolution suitable for documents

containing drawings or small characters.

SUPER FINE

Resolution suitable for documents containing drawings (with fine lines) or very small characters (on the conditions that the receiving fax machine can process them).

PHOTO Resolution suitable for documents

containing colour images and/or photographs.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

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7 - Faxing documents

Deferred emission

This function allows you to send a document later. To plan a deferred emission:

Cancelling an operation

1 Insert the document to fax (see section Inserting

original documents [ 20]).

2 Press FAX. 3 Enter the number of the recipient using the virtual

keyboard or select the recipient as follows:

4 To add other recipients, press and specify the

second recipient (see previous step). Repeat the operation for each recipient to add (maximum 10 contacts or lists of contacts)..

5 Press OTHER PARAMETERS to access the pa-

rameters you want to change

6 To modify the send date, press DATE. Enter the re-

quired date using the virtual keyboard. Use the and keys to pass from one character to the next. In the event of an error, use the key to delete

a character. Press OK to confirm.

7 To modify the send time, press TIME. Enter the re-

quired time using the virtual keyboard. Use the and keys to pass from one character to the next. In the event of an error, use the key to delete

a character. Press OK to confirm.

8 Press or to send the document.

You document is saved and placed on standby in the send queue. It will be sent at the planned date and time.

User rights

Stopping an emission in progress

It is possible to stop an emission in progress whatever the emission type, but it will differ depending on whether the emission is to one or several recipients.

• For an emission to one recipient, the document is deleted.

• For an emission to several recipients, only the recipient for the document in progress when the emission is stopped is deleted from the emission queue.

To stop an emission in progress :

1 Press .

> A message asking you to confirm the cancellation

is displayed on the screen.

2 Press OK to confirm cancelling the emission in

progress.

For several recipients, you can delete the other recipients from the emission queue (see Deleting a document awaiting emission [ 54]).

If the machine is configured to print out an emission report (see the section Emission report [ 29]), it will be printed out, indicating that the communication was stopped at the request of the user.

Note

You may cancel an operation at any time by pressing .

To select a recipient...

then...

from the address book

In the data field Address book, press then:  Select the contact or list of

contacts required from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

the name of your correspondent using the virtual keyboard, and add letters until the full name of the required correspondent is displayed.

 Enter the figures of short

number of your correspondent using the virtual keyboard or the keypad until the full name of the required correspondent is displayed.

from the 10 last recipients saved.

Press . Select the required recipient. Use the up and down arrows to view all recipients in the memory.

Note

You can delete the last recipient entered by pressing the key. Repeat this until the

first recipient entered if you want to delete all.

Note

You can view the recipient(s) entered by pressing OTHER PARAMETERS.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

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7 - Faxing documents

Receiving faxes

The reception of faxes depends on the configuration of your machine.

By default, the machine prints out the faxes as and when they are received.

If the administrator has activated secure printing of received faxes, users wishing to recover a document saved in the memory, must manually force printing from the machine's print queue.

The settings for customizing printing of received faxes are described in the section Fax reception settings [ 30].

Printing received faxes in the memory

When secure printing of received documents is active, the machine saves the faxes received in the memory to preserve confidentiality.

To recover a fax received and saved in the memory:

User rights

1 Press MENU. 2 Press PRINT QUEUE. 3 Press PRINT.

> The faxes received and saved in the memory are

identified by FAX HELD.

4 Select the required fax.

The machine prints out the fax selected.

Monitoring fax emissions

The emission queue contains requests:

• currently being sent,

• awaiting emission (preceded by other re qu e sts or awaiting a new emission attempt),

• deferred,

• rejected (stopped or maximum number of attempts reached).

Accessing the emission queue

1 Press MENU. 2 Press SEND QUEUE.

The emission queue allows you to:

• Force a request (on standby or rejected) to be sent

• Edit the recipient(s) for an emission request (on standby)

• Edit the date / time of an emission request

• Delete an emission request (on standby or rejected)

• Print out a document awaiting emission

Forcing an emission request

To force sending or resend a fax that is on standby or has been rejected:

1 Press SEND.

> The faxes are identified by FAX.

2 Select the required emission request and press

OK.

You emission request becomes the priority. The corresponding document is sent once the telephone line is available.

Editing an emission request

To edit an emission request from the emission queue:

1 Press DISPLAY/EDIT.

> The faxes are identified by FAX.

2 Select the required emission request and press

OK.

> The emission options for the selected request are

displayed.

3 To change the recipient(s), press RECIPIENT. En-

ter the required modifications and press OK to con- firm.

4 To modify the send date, press DATE. Enter the re-

quired date and press OK to confirm.

5 To modify the send time, press TIME. Enter the re-

quired time and press OK to confirm.

Deleting a document awaiting emission

To delete an emission request from the emission queue and cancel the emission:

1 Press DELETE.

> The faxes are identified by FAX.

2 Select the required emission request and press

OK.

The selected emission request disappears from the emission queue.

Print out a document awaiting emission

To print out a document awaiting emission:

1 Press PRINT.

> The faxes are identified by FAX.

2 Select the required emission request and press

OK.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Deleting an emission request is irreversible.

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8 - Printing documents

Printing documents

Your machine offers numerous printing options. In particular, you can configure numerous settings to print

documents according to your needs.

User rights

Prerequisites

To be able to print on the machine, you must first have installed the print drivers available in the PC Kit on your computer.

For more information, consult the section PC functions [ 77].

Choosing print options correctly

In this section you will find a description for each tab of the printing options available in the machine's print driver.

To access these options, launch a print from your computer, select the machine from the list of available printers and click on the print options.

A preview allows you to check the print options applied to your document in real time.

Paper tab

This tab allows you to:

• specify the number of copies of the document to be printed. When printing several copies, remember to use the copy assembly option.

• define the paper format and type to be used to print the document according to the paper form a ts an d types loaded in the machine's paper trays, or activate automatic selection and verification of the paper to be used by the machine.

• If the finisher option is installed on the machine, you can select the output tray and the finish for the printed document:

– printed document exits on the lower finisher tray – printed document exits on the upper finisher tray – printed document stapled and exits on the upper

finisher tray

– printed document offset and exits on the upper

finisher tray

• activate duplex printing of the document by selecting the type of binding required: long edges or short edges (see the section Binding [ 47]).

• specify the orientation of the document to be p rin te d (portrait or landscape) or apply a 180° rotation.

•print several pages of the document on the same page (16 maximum), insert a surround, modify the layout.

Printing in booklet mode allows you to print the document on double format paper of the specified document format. In this way you can fold the document in two to make a booklet.

Custom sizes tab

This tab allows you to:

• create a personalised paper format. The personalized paper format will then be available in the list of paper formats offered by the machine. Before starting, ensure that the paper format you want to create is compatible with the paper formats which can be used on the machine (see Recommendations for paper [ 146]).

• edit a personalised paper format.

• delete a personalised paper format.

Job security tab

This tab allows you to:

• name the print task to be able to identify it more easily in the machine's print queue. You can allocate a name and associate a user name to the task.

• activate / deactivate saving of the print task in the machine's print queue, before and / or after printing:

– hold before printing: on receiving the print task,

the machine does not automatically print the document. You have to manually launch printing of the document by forcing it directly from the machine's print queue. Don't hesitate to use this function if you want to be present when your document is printed.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

The availability and access to the print options may vary according to the operating system used and the print drivers installed.

Note

This function is not available for PostScript print drivers.

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8 - Printing documents

– save after printing: once the document is print-

ed, the machine does not delete the print task from the print queue, but saves it for subsequent printing. You can then manually launch printing of the document again by forcing it directly from the machine's print queue. Don't hesitate to use this function to make documents available for printing on demand.

– job life: the print task is held before printing and /

or saved after printing for a period that you define; indefinitely or for a specified number of hours.

• secure printing of the document by associating a 4figure code or a fingerprint. On receiving the print task, the machine does not automatically print the document. You have to manually launch printing of the document by forcing it directly from the machine's print queue. You will then be asked for the 4-figure code or the fingerprint associated with the print task.

However, before using this function, consider the following:

– if rights management is deactivated or if the print

function is free for all to use, you can enter the identification information of your choice.

– if rights management is activated and the print

function is restricted, only authorized user accounts will be able to print on the machine. If you user account authorizes you to print, you must enter the 4-figure code or use the fingerprint associated with your user account. On receiving the print task, the machine will check if the identification information correspond to those in the authorized user account. Otherwise, the machine will delete the print task from the print queue.

Advanced tab

This tab allows you to:

• print front and back cover pages, and dividers.

• select the paper tray containing the front and back cover pages, and the dividers.

• specify the paper format and type on which to print the front and back cover pages, and the dividers.

• specify the print and binding margins for printing several pages on one page or in booklet mode.

Colour tab

This tab allows you to:

• print the document in colour.

• print the document in greyscale.

Watermarks tab

This tab allows you to:

• insert a watermark in a document to be printed, on all pages of the document or only on the first page.

• create a personalised watermark. The personalised watermark will then be available in the list of watermarks offered by the machine. Creating a watermark allows you to personalize the text to insert, specify the font characteristics and define its position in the document.

• edit a watermark.

• delete a watermark.

Overlays tab

This tab allows you to:

• select an overlay to be used. Ensure that the format and orientation of the overlay to be used correspond to the format and orientation of the document to print.

• add or delete overlay files.

• create an overlay.

• define the superposition of an overlay and a document.

• print the overlay on all pages, the first page, e ven pages and odd pages.

• place the overlay in the foreground or background of the document to print.

Fonts tab

This tab allows you to:

• select the font usage mode.

• select the font transmission mode.

Device options tab

This tab allows you to consult the options installed on the machine (duplex module, additional paper tray, etc.).

Settings tab

This tab allows you to:

• restore the factory settings.

• restore the print options to their default values.

• save your most commonly used print options. Then you can select them directly in the selection box of settings to apply to document printing. If modifications are made, you will be able to restore these print options.

Note

This function is only available for PostScript print drivers.

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8 - Printing documents

Simple printing

In this case, the default settings are applied.

User rights

1 Use the command Print in the File menu of the ap-

plication open on the screen.

2 Select the machine from the list of available print-

ers.

3 Enter the number of copies to print. 4 Click OK to start printing.

You can monitor your print tasks in the print queue (see the section Monitoring printing [ 58]).

Duplex printing

User rights

1 Use the command Print in the File menu of the ap-

plication open on the screen.

2 Select the machine from the list of available print-

ers.

3 Click Properties to access the print options. 4 Select the Paper tab. 5 Enter the number of copies to print. When printing

several copies, activate / deactivate the copy assembly option.

6 Activate duplex printing by selecting the required

binding: long edges or short edges.

7 Click OK to start printing.

You can monitor your print tasks in the print queue (see the section Monitoring printing [ 58]).

Secure printing

In order to guarantee confidentiality of your prints, you can secure printing of a document by associating a 4figure code or a fingerprint.

On receiving the print task, the machine does not automatically print the document.

You have to manually launch printing of the document by forcing it directly from the machine's print queue. You will then be asked for the 4-figure code or the fingerprint associated with the print task.

However, before using this function, consider the following:

• if rights management is deactivated or if the print function is free for all to use, you can enter the identification information of your choice.

• if rights management is activated a nd the print function is restricted, only authorized user accounts will be able to print on the machine. If you user account authorizes you to print, you must enter the 4-figure code or use the fingerprint associated with your user account. On receiving the print task, the machine will check if the identification information correspond to those in the authorized user account. Otherwise, the machine will delete the print task from the print queue.

Receiving your fingerprint

To save and receive your fingerprint in the form of an electronic file:

1 Press MENU. 2 Select OTHER COMMANDS > IDENTIFICATION

> SEND FINGERPRINT.

3 Press RECIPIENT(S). Enter your email address

using the virtual keyboard. In the event of an error, use the key to delete a character. Press

OTHER PARAMETERS to confirm.

4 To copy the email to other recipients, press CC

RECIPIENT(S). Specify the recipient(s) on copy, and press OK to confirm.

5 Press SUBJECT. Enter the subject of the email us-

ing the virtual keyboard (80 characters maximum). In the event of an error, use the key to delete

a character. Press OTHER PARAMETERS to confirm.

6 To customize the name of the attachment, press

FILENAME. Enter the file name using the virtual

keyboard (maximum 20 characters). In the event of an error, use the key to delete a character.

Press OK to confirm.

7 Press or .

> The procedure to save your fingerprint is

launched.

8 Place the finger you will always use, your reference

finger, on the fingerprint reader and slide it slowly downwards. The machine informs you when the option is successful.

The fingerprint is scanned and the email message is saved. Depending on the machine configuratio n, the email is sent via the local network or during the next planned internet connection.

To force the internet connection and send / rece ive emails, press MENU then select INTERNET> MAIL / PHONE.

On receipt of the email, just copy the file containing the fingerprint to your computer's hard disk.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

If you have a user account, you can save your fingerprint and receive it at your email address. T o do so, personalize your user information (see Personalising your user account / fingerprint [



22]).

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8 - Printing documents

Launching secure printing

To launch secure printing from your computer:

User rights

1 Use the command Print in the File menu of the ap-

plication open on the screen.

2 Select the machine from the list of available print-

ers.

3 Click Properties to access the print options. 4 Define the print options required for your document

(number of copies, paper format, etc.).

5 Click on the Job Security tab. 6 To easily identify your secure print, enter a print

task name and a user name.

7 To associate a 4-figure code, check the PIN box

and enter the code.

8 To associate a fingerprint, check the Fingerprint

box, click on Browse and select the file that contains your fingerprint (see Receiving your fingerprint [ 57]).

9 Click OK to start printing.

The print task is saved on the machine. To recover your print, you must manually force it from the print queue.

Recovering/Releasing secure prints

To recover a secure print on the machine:

1 Press MENU. 2 Press PRINT QUEUE. 3 Press PRINT.

> Secure prints are identified by PC HELD.

4 Select your print task from the list.

> An identification screen is displayed.

5 Identify yourself with the information entered when

you sent your print task:

> enter the 4-figure code associated with the print

task.

> if you associated your fingerprint with the print

task, place your reference finger in the fingerprint reader and slide it slowly downwards.

6 When the identification is successfully completed,

the machine prints your document.

If identification fails, the machine displays an explanatory message (insufficient rights, unknown account, etc.). In all cases, contact the machine's administrator.

Cancelling a print in progress

To cancel a print in progress:

1 Press the key.

> A message asking you to confirm the cancellation

appears on the screen.

2 Press OK to confirm cancellation of the print task in

progress.

Monitoring printing

The print queue contains documents that are:

• currently being printed,

• awaiting printing (preceded by other print tasks),

• saved in the memory for printing,

• secured awaiting to be forced.

Accessing the print queue

1 Press the MENU key. 2 Press PRINT QUEUE.

To be able to identify documents awaiting printing, the print queue allocates a type to the various print tasks managed by the machine:

The print queue allows you to perform the following operations:

• Print out the list of saved print tasks

• Force a print task

• Edit the properties of a print task

• Delete a print task

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

The type... identifies...

PC PRINT

print tasks sent from a computer.

FAX

faxes received awaiting printing.

MAIL

emails received awaiting printing.

USB KEY PRINT

print tasks sent from a USB memory key.

PRINT REPORT

print tasks automatically generated by the machine (emission report, communication log) or launched by a user from a machine menu (printing of function guide, address book, settings, etc.).

PC HELD

print tasks sent from a computer with at least one of the following properties:

 hold before printing  secure printing

FAX HELD

received faxes saved in the memory (see Receiving faxes [ 54]).

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8 - Printing documents

Print out the list of saved print tasks

To print out the list of print tasks saved in the memory by the machine for subsequent printing (held after printing):

1 Press PRINT THE QUEUE.

> The machine prints out the list of print tasks with the

property "Keep After".

Force a print task

To force or reprint a document from the print queue:

1 Press PRINT. 2 Select the required print task and press OK.

You print task becomes the priority. The corresponding document is printed as soon as the machine is available to print.

Editing a print task

To edit the properties of a print task from the print queue:

1 Press DISPLAY/EDIT. 2 Select the required print task and press OK.

> The properties of the selected print task are dis-

played.

3 Make the required modifications and press OK to

confirm.

Deleting a print task

To delete a print task from the print queue:

1 Press DELETE. 2 Select the required print task and press OK.

The selected print task disappears from the print queue.

Note

Deleting a print task is irreversible.

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9 - Using a USB memory key

Using a USB memory key

You can connect a USB key to the machine. The compatible files are analyzed and you may perform the following operations:

• print files from your USB key;

• scan and save a document on your USB key;

• scan the content of your USB key.

Support compatibility

The machine can read the contents of the following USB peripherals:

Recommendations for using USB keys

• Before using a USB key, always make a backup of its contents. Thus, in the event of any data loss, you will be able to recover the contents using the backup copy.

• Always insert your USB key in the machine without forcing and respecting the direction of insertion.

• Never disconnect a USB key when a read or save operation is in progress.

• Remove the inserted USB key only when the mach ine has completed any printing or saving operations.

• If the machine cannot read the content of the USB key, check that the USB key is compatible, that it is correctly inserted, and that the file formats are compatible.

Viewing the content of a USB key

When you insert a USB key into the machine, its content is immediately analyzed. The number of files present is displayed and the special menu USB KEY opens.

The USB KEY function offers you methods of display and selection suited to the types of documents you wish to print:

Printable files (documents and images) are displayed without taking account of their arborescence on the USB key.

Printing files from a USB key

For clarity and to help you select the right printing options for the type of files to be printed, this section explains the following operations separately:

• Printing photos from a USB key;

• Printing documents from a USB key. It is possible to select image and document files to be

printed in the same operation. In this case, common printing options (paper format, paper type, number of copies, etc.) will apply to all files selected.

Printing photos from a USB key

To print image files present on your USB key, proceed as follows:

Cancelling an operation

1 Insert your USB key into the machine respecting

the insertion direction.

> The USB key is analyzed. When the analysis is

complete, the USB KEY menu is displayed.

2 Press PRINT.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

Support Characteristics

Peripheral  Mass storage peripheral 2.0

formatted in FAT 16 or FAT 32

 Maximum size 20 Gb

Files Photo / Image: JPEG

Document: TIFF, TXT, PDF

Mode Description DOCUMENTS Only printable documents on the

USB key are displayed in the form of a list. The file names and their extensions are displayed to facilitate selection.

IMAGES Only printable image files present

on the USB key are displayed. The images/photos are displayed as thumbnails to facilitate selection.

Note

You may cancel an operation at any time by pressing .

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9 - Using a USB memory key

3 Press IMAGES to select the photos to print.

> The image file selection window is displayed on

the screen.

> The left-hand side contains the list of available

files.

> The right-hand side contains the files selected for

printing.

4 Use the up and down arrows to view all available

files. Select the required files in the left-hand side using the keys:

5 When you have selected the files, press OK to con-

firm.

6 To change the number of copies of files to print,

press NUMBER OF COPIES. Enter the required number of copies using the virtual keyboard or the number pad. Press OK to confirm.

7 To specify the print format of the photos, press

IMAGE SIZE. Select the print format for image files and press OK to confirm.

8 If the finisher option is installed on the machine,

you can select the output tray and the print finish. Press OUTPUT FINISHING. Select the required option from the list. Press OK to confirm.

9 To change the paper type, press PAPER TYPE.

Select the required option in the list and press OK to confirm.

10 To define the output document format, press

PRINTED PAPER. Select the required option in the list and press OK to confirm.

11 To activate toner-saving printing, press TONER

SAVE and select the required status. Press OK to

confirm.

12 Press to print files in black and white or to

print files in colour.

User rights

Printing documents from a USB key

To print document files present on your USB key, proceed as follows:

Cancelling an operation

1 Insert your USB key into the machine respecting

the insertion direction.

> The USB key is analyzed. When the analysis is

complete, the USB KEY menu is displayed.

2 Press PRINT.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

3 Press DOCUMENTS to select the documents to

print.

> The file selection window is displayed on the

screen.

> The left-hand side contains the list of available

files.

> The right-hand side contains the files selected for

printing.

4 Use the up and down arrows to view all available

files. Select the required files in the left-hand side using the keys:

Key Action

Add files to the list of files to print. Add the selected file to the list of files

to print. Remove the selected file from the list

of files to print. Remove all files from the list of files

to print.

Format Description PHOTO Classic 10x15 cm photo printing. FULL PAGE Print adjusted to page format

used.

Option Description UPPER TRAY The print out exits on the

finisher's upper output tray.

LOWER TRAY The print out exits on the

finisher's lower output tray.

LWR TRAY STAPLED

The print out is stapled and exits on the finisher's lower output tray.

LOW. TRAY SHIFTED

The print out is offset and exits on the finisher's lower output tray.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by pressing .

Key Action

Add files to the list of files to print. Add the selected file to the list of files

to print. Remove the selected file from the list

of files to print. Remove all files from the list of files

to print.

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9 - Using a USB memory key

5 When you have selected the files, press OK to con-

firm.

6 To change the number of copies of files to print,

press NUMBER OF COPIES. Enter the required number of copies using the virtual keyboard or the number pad. Press OK to confirm.

7 If you have selected documents to print on both

sides, you can use the options DUPLEX and BINDING EDGE. To activate/deactivat e du p le x document printing, press DUPLEX. Select the required option in the list and press OK to confirm.

8 To change the binding type, press BINDING

EDGE. Select the required option from the list (see section Binding [ 47]). Press OK to confirm.

9 If the finisher option is installed on the machine,

you can select the output tray and the print finish. Press OUTPUT FINISHING. Select the required option from the list. Press OK to confirm.

10 To change the paper type, press PAPER TYPE.

Select the required option in the list and press OK to confirm.

11 To define the output document format, press

PRINTED PAPER. Select the required option in the list and press OK to confirm.

12 To activate toner-saving printing, press TONER

SAVE and select the required status. Press OK to

confirm.

13 Press to print files in black and white or to

print files in colour.

User rights

Saving a document on a USB key

This function enables you to scan and save a document directly to a USB key, in JPEG, PDF or Secure PDF format.

To scan a document and save it to a USB key, proceed as follows:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 20]).

2 Insert your USB key into the machine respecting

the insertion direction.

> The USB key is analyzed. When the analysis is

complete, the USB KEY menu is displayed.

3 Press SCAN.

> The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

4 To change the destination directory on the USB

key, press DIRECTORY PATH. Enter the file destination directory (maximum 80 characters). In the

event of an error, use the key to delete a character. Press OK to confirm.

5 To customize the name of the scanned file, press

FILENAME. Enter the name using the virtual key-

board (maximum 20 characters). In the event of an error, use the key to delete a character. Press

OK to confirm.

Option Description UPPER TRAY The print out exits on the

finisher's upper output tray.

LOWER TRAY The print out exits on the

finisher's lower output tray.

LWR TRAY STAPLED

The print out is stapled and exits on the finisher's lower output tray.

LOW. TRAY SHIFTED

The print out is offset and exits on the finisher's lower output tray.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Before scanning a document, check that there is sufficient space on your USB key.

Note

You may cancel an operation at any time by pressing .

Note

You can also access this function by pressing SCAN then by selecting SCAN.

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9 - Using a USB memory key

6 To customize the format of the scanned file, press

DOCUMENT FORMAT. Select the format from the available options and press OK to confirm.

7 If you have selected SECURED PDF format, press

PASSWORD. Enter the password using the virtual

keyboard (maximum 20 characters). In the event of an error, use the key to delete a character.

Press OK to confirm.

8 To change the resolution, press QUALITY. Select

the most suitable resolution for your document from the options available and press OK to confirm.

9 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

10 If you use the autofeed scanner and your document

is double-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option in the list and press OK to confirm.

11 To specify the number of pages in the document

before scanning, press NUMBER OF PAGES. En- ter the number of pages using the virtual keyboard or the number pad. Press OK to confirm.

12 To activate / deactivate the Multiple Scan option,

press MULTIPLE SCAN. Select YES to activate it or NO to deactivate it (see Using the Multiple Scan option correctly [ 20]). Press OK to confirm.

13 Press to scan the document in black and white

or to scan the document in colour.

User rights

The document is scanned and saved to the inserted USB key.

Analyzing the content of your USB key

After prolonged inactivity, the machine exits the USB KEY menu.

To view the content of your USB key again, proceed as follows:

1 Press the MENU key. 2 Select [OTHER COMMANDS] > USB KEY. 3 Press KEY SCAN.

> The USB key is analyzed.

Format Description

IMAGE The scanned file is in format:

 TIFF (black and white docu-

ment)

 JPEG (colour document)

PDF The file is scanned in PDF format

(black and white or colour document).

SECURED PDF

The file is scanned in PDF format (black and white or colour), protected by a password which you can define.

Resolution Description

LIGHT Low resolution. TEXT Resolution suitable for documents

containing text.

TEXT AND IMAGE

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containing colour images, photographs.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

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10 - Scanning and sending documents

Scanning and sending documents

You machine allows you to scan and send paper documents in a single operation.

The scan and send function includes several Scan to actions, depending on the media used:

You can also configure numerous settings to scan and send documents according to your needs.

Scan to USB Key

The Scan to USB Key function allows you to scan a document and save it on a USB key connected to the machine.

For the detailed procedure, and for information about compatibility and recommendations for using USB peripherals, see the section Using a USB memory key [ 60].

Scan to Mail

The Sca n to Mail function allows you to scan a document and send it as an attachment to an email address, in JPEG, PDF or Secure PDF format.

To scan a document and send it as an attachment to an email address:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 20]).

2 Press the SCAN key. 3 Select SCAN TO MAIL. 4 Enter the email address of the recipient using the

virtual keyboard or select the recipient as follows:

5 To add other recipients, press and specify the

second recipient (see previous step). Repeat the operation for each recipient to add (maximum 10 contacts or lists of contacts)..

Function Description Scan to USB Key Scan a document and save it on

a USB key connected to the machine.

Scan to Mail Send an email with the scanned

document as an attachment.

Scan to File Save a scanned document in a

file and place it directly:  on an FTP server (Scan to

FTP) ;

 in a shared directory on a com-

puter connected to the local network (Scan to SMB).

Scan to PC Scan a document and save it

directly on a computer via the document manager associated with the Companion Suite Pro software.

Scan to Archive Scan a document and save it

directly in the fax server archiving system.

Note

You may cancel an operation at any time by pressing .

To select a recipient...

then...

from the address book

In the data field Address book, press then:  Select the contact or list of

contacts required from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

the name of your correspondent using the virtual keyboard, and add letters until the full name of the required correspondent is displayed.

 Enter the figures of short

number of your correspondent using the virtual keyboard or the keypad until the full name of the required correspondent is displayed.

from the 10 last recipients saved.

Press . Select the required recipient. Use the up and down arrows to view all recipients in the memory.

Note

You can del ete the last recipient entered by pressing the key. Repeat this until the

first recipient entered if you want to delete all.

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10 - Scanning and sending documents

6 Press OTHER PARAMETERS to access the pa-

rameters you want to change

7 To copy the email to other recipients, press CC

RECIPIENT. Specify the recipient(s) on copy, and press OK to confirm.

8 Press SUBJECT. Enter the subject of the email us-

ing the virtual keyboard (80 characters maximum). In the event of an error, use the key to delete

a character. Press OK to confirm.

9 To customize the name of the attachment, press

FILENAME. Enter the file name using the virtual

keyboard (maximum 20 characters). In the event of an error, use the key to delete a character.

Press OK to confirm.

10 To customize the format of the attachment, press

DOCUMENT FORMAT. Select the format from the available options and press OK to confirm.

11 If you have selected SECURED PDF format, press

PASSWORD. Enter the password using the virtual

keyboard (maximum 20 characters). In the event of an error, use the key to delete a character.

Press OK to confirm.

12 To change the resolution, press QUALITY. Select

the most suitable resolution for your document from the options available and press OK to confirm.

13 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

14 If you use the autofeed scanner and your document

is double-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to confirm.

15 To specify the number of pages in the document

before sending, press NUMBER OF PAGES. Enter the number of pages using the virtual keyboard or the number pad. Press OK to confirm.

16 To activate / deactivate the Multiple Scan option,

press MULTIPLE SCAN. Select the option YES to activate or NO to deactivate it (see Using the Multiple Scan option correctly [ 20]). Press OK to confirm.

17 Press to send the document in black and white

or to send the document in colour.

User rights

The document is scanned and the email message is saved. Depending on the machine configuratio n, the email is sent via the local network or during the next planned internet connection.

To force the internet connection and send / rece ive emails, press MENU then select INTERNET> MAIL / PHONE.

You can monitor document emissions via the emission queue (see the section Monitoring document emissions [ 70]).

Note

You can view the recipient(s) entered by pressing OTHER PARAMETERS.

Format Description

IMAGE The file is sent in format:

 TIFF (black and white docu-

ment)

 JPEG (colour document)

PDF The file is sent in PDF format

(black and white or colour document).

SECURED PDF The file is sent in PDF format

(black and white or colour), protected by a password which you can define.

Note

Note the password entered, strictly respecting the characters, upper and lower case letters. You will need to send it to the recipient(s). On opening the document, the password will be requested.

Resolution Description

LIGHT Low resolution. TEXT Resolution suitable for documents

containing text.

TEXT AND IMAGE

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containing colour images, photographs.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

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10 - Scanning and sending documents

Scan to FTP

The Scan to FTP function allows you to scan a document in JPEG, PDF or Secure PDF format and place it on an FTP server, for archiving for example.

To connect to the FTP server, you need to know the FTP user name and the password.

When sending files, the machine connects to the FTP server using the defined connection settings.

To scan a document and place it on an FTP server:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 20]).

2 Press SCAN. 3 Select SCAN TO FTP. 4 Enter the address of the FTP server using the vir-

tual keyboard or select it as follows:

5 Press OTHER PARAMETERS to access the pa-

rameters you want to change

6 Press NETWORK USER. Enter the FTP user

name (80 characters maximum). In the event of an error, use the key to delete a character. Press

OK to confirm.

7 Press NETWORK PASSWD. Enter the FTP pass-

word. Press OK to confirm.

8 To specify a destination directory on the FTP serv-

er, press NETWORK PATH. Enter the file destina- tion directory (for example: server name/John), and press OK to confirm.

> When no directory is entered, the files are stored

directly in the root directory of the FTP server.

9 To customize the name of the attachment, press

FILENAME. Enter the file name using the virtual

keyboard (maximum 20 characters). In the event of an error, use the key to delete a character.

Press OK to confirm.

10 To customize the format of the attachment, press

DOCUMENT FORMAT. Select the format from the available options and press OK to confirm.

11 If you have selected SECURED PDF format, press

PASSWORD. Enter the password using the virtual

keyboard (maximum 20 characters). In the event of an error, use the key to delete a character.

Press OK to confirm.

Note

You may cancel an operation at any time by pressing .

To select an FTP address...

then...

defined in an address book contact

In the data field Address book, press then:  Select the contact or list of

contacts required from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

the name of your correspondent using the virtual keyboard, and add letters until the full name of the required correspondent is displayed.

 Enter the figures of short

number of your correspondent using the virtual keyboard or the keypad until the full name of the required correspondent is displayed.

Note

Emission to several recipients is not possible with this function.

Note

If you have selected the FTP address from the address book, the settings NETWORK

USER, NETWORK PASSWD and NETWORK PATH are automatical ly com-

pleted with the existing information.

Format Description

IMAGE The file is sent in format:

 TIFF (black and white docu-

ment)

 JPEG (colour document)

PDF The file is sent in PDF format

(black and white or colour document).

SECURED PDF The file is sent in PDF format

(black and white or colour), protected by a password which you can define.

Note

Note the password entered, strictly respecting the characters, upper and lower case letters. You will need to send it to the recipient(s). On opening the document, the password will be requested.

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10 - Scanning and sending documents

12 To change the resolution, press QUALITY. Select

the resolution the best suited to your document from the options available and press OK to confirm.

13 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

14 If you use the autofeed scanner and your document

is double-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to confirm.

15 To specify the number of pages in the document

before sending, press NUMBER OF PAGES. Enter the number of pages using the virtual keyboard or the number pad. Press OK to confirm.

16 To activate / deactivate the Multiple Scan option,

press MULTIPLE SCAN. Select the option YES to activate or NO to deactivate it (see Using the Multiple Scan option correctly [ 20]). Press OK to confirm.

17 Press to send the document in black and white

or to send the document in colour.

User rights

The document is scanned and saved. It will be placed on the FTP server at the next connection to the local network.

You can monitor document emissions via the emission queue (see the section Monitoring document emissions [ 70]).

Scan to SMB

The Scan to SMB function allows you to scan a document in JPEG, PDF or Secure PDF format and place it directly in a shared directory on a computer connected to the local network, on your PC for example.

To connect to the destination PC, you must know the name of the PC, the full path to the destination directory (shared address), the SMB user and its password.

The SMB address is in the following format:

• smb://Server_name/SharedFolder

• smb://Server_IP_address/SharedFolder When sending files, the machine connects to the

destination PC using the defined connection settings. To scan a document and place it in a shared directory on

a PC via the local network:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 20]).

2 Press SCAN. 3 Select SCAN TO SMB. 4 Enter the SMB address using the virtual keyboard

or select it as follows:

Resolution Description

LIGHT Low resolution. TEXT Resolution suitable for documents

containing text.

TEXT AND IMAGE

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containing colour images, photographs.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by pressing .

To select an SMB address...

then...

defined in an address book contact

In the data field Address book, press then:  Select the contact or list of

contacts required from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

the name of your correspondent using the virtual keyboard, and add letters until the full name of the required correspondent is displayed.

 Enter the figures of short

number of your correspondent using the virtual keyboard or the keypad until the full name of the required correspondent is displayed.

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10 - Scanning and sending documents

5 Press OTHER PARAMETERS to access the pa-

rameters you want to change

6 Press NETWORK USER. Enter the SMB user

name (80 characters maximum). In the event of an error, use the key to delete a character. Press

OK to confirm.

7 Press NETWORK PASSWD. Enter the SMB pass-

word. Press OK to confirm.

8 To specify a destination directory in the shared di-

rectory on the destination PC, press NETWORK PATH. Enter the file destination directory and press OK to confirm.

> When no directory is entered, the files are stored

directly in the root directory of the shared directory on the destination PC.

9 To customize the name of the attachment, press

FILENAME. Enter the file name using the virtual

keyboard (maximum 20 characters). In the event of an error, use the key to delete a character.

Press OK to confirm.

10 To customize the format of the attachment, press

DOCUMENT FORMAT. Select the format from the available options and press OK to confirm.

11 If you have selected SECURED PDF format, press

PASSWORD. Enter the password using the virtual

keyboard (maximum 20 characters). In the event of an error, use the key to delete a character.

Press OK to confirm.

12 To change the resolution, press QUALITY. Select

the resolution the best suited to your document from the options available and press OK to confirm.

13 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

14 If you use the autofeed scanner and your document

is double-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to confirm.

15 To specify the number of pages in the document

before sending, press NUMBER OF PAGES. Enter the number of pages using the virtual keyboard or the number pad. Press OK to confirm.

16 To activate / deactivate the Multiple Scan option,

press MULTIPLE SCAN. Select the option YES to activate or NO to deactivate it (see Using the Multiple Scan option correctly [ 20]). Press OK to confirm.

17 Press to send the document in black and white

or to send the document in colour.

User rights

Note

Emission to several recipients is not possible with this function.

Note

If you have selected the SMB address from the address book, the settings NETWORK

USER, NETWORK PASSWD and NETWORK PATH are automatically com-

pleted with the existing information.

Format Description

IMAGE The file is sent in format:

 TIFF (black and white docu-

ment)

 JPEG (colour document)

PDF The file is sent in PDF format

(black and white or colour document).

SECURED PDF The file is sent in PDF format

(black and white or colour), protected by a password which you can define.

Note

Note the password entered, strictly respecting the characters, upper and lower case letters. You will need to send it to the recipient(s). On opening the document, the password will be requested.

Resolution Description

LIGHT Low resolution. TEXT Resolution suitable for documents

containing text.

TEXT AND IMAGE

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containing colour images, photographs.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

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10 - Scanning and sending documents

The document is scanned and saved. It will be placed in the shared directory on the destin ation PC during the next connection to the local network.

You can monitor document emissions via the emission queue (see the section Monitoring document emissions [ 70]).

Scan to PC

The Scan to PC function allows you to scan a document and save it directly to a computer via the document manager in the Companion Suite Pro software.

For more information on installing and configuring the Companion Suite Pro software, see the section PC Functions [ 77].

To scan a document and open it directly on a computer registered on the machine:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 20]).

2 Press SCAN. 3 Select SCAN TO PC. 4 If more than one computer is registered on the ma-

chine, a list of available computers is displayed on the screen. Select the required computer and press

OK to confirm.

5 Press or to send the document.

User rights

The document is scanned and saved on the selected computer, with the scan settings defined in the peripheral manager associated with the Companion Suite Pro software.

Scan to Archive

The Scan to Archive function allows you to scan a document and send it on your fax server for archiving.

To use this function, the fax server function must be activated and configured on the machine (see Configuring the fax server (optional) [ 32]).

To scan a document and archive it directly on your fax server:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 20]).

2 Press SCAN. 3 Select SCAN TO ARCHIVE. 4 To modify the user name, press USER. Enter the

required name using the virtual keyboard (80 ch aracters maximum, the default name is PUBLIC). Press OK to confirm.

5 To change the resolution, press QUALITY. Select

the most suitable resolution for your document from the options available and press OK to confirm.

6 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

7 If you use the autofeed scanner and your document

is double-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to confirm.

8 To specify the number of pages in the document

before sending, press NUMBER OF PAGES. Enter the number of pages using the virtual keyboard or the number pad. Press OK to confirm.

9 To activate / deactivate the Multiple Scan option,

press MULTIPLE SCAN. Select the option YES to activate or NO to deactivate it (see Using the Multiple Scan option correctly [ 20]). Press OK to confirm.

10 Press to send the document in black and white

or to send the document in colour.

User rights

The document is scanned and saved. It will be sent to the fax server for archiving during the next connection to the local network.

You can monitor document emissions via the emission queue (see the section Monitoring document emissions [ 70]).

Note

You may cancel an operation at any time by pressing .

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by pressing .

Resolution Description

LIGHT Low resolution. TEXT Resolution suitable for documents

containing text.

TEXT AND IMAGE

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containing colour images, photographs.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

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10 - Scanning and sending documents

Stopping an emission in progress

It is possible to stop an emission in progress whatever the emission type, but it will differ depending on whether the emission is to one or several recipients.

• For an emission to one recipient, the document is deleted.

• For an emission to several recipients, only the recipient for the document in progress when the emission is stopped is deleted from the emission queue.

To stop an emission in progress :

1 Press .

> A message asking you to confirm the cancellation

is displayed on the screen.

2 Press OK to confirm cancelling the emission in

progress.

For several recipients, you can delete the other recipients from the emission queue (see Deleting a document awaiting emission [ 71]).

If the machine is configured to print out an emission report (see the section Emission report [ 40]), it will be printed out, indicating that the communication was stopped at the request of the user.

Receiving emails

Emails are automatically received via the local network or at each internet connection, if this is configured on the machine.

The machine systematically prints out emails received. Some email and attachment formats cannot be

processed by the machine. They will be printed out with an indication of the elements that could not be processed. You will still be able to consult them directly on your email client.

The machine can process the following formats:

The settings for customizing printing of received emails are described in the section Print settings for received faxes [ 30].

Monitoring document emissions

The emission queue contains requests:

• currently being sent,

• awaiting emission (preceded by other requests or awaiting a new emission attempt),

• deferred,

• rejected (stopped or maximum number of attempts reached).

Accessing the emission queue

1 Press MENU. 2 Press SEND QUEUE.

To enable you to identify emissions, the emissi on queu e allocates a type to the various Scan to emission modes:

The emission queue allows you to:

• Force a request (on standby or rejected) to be sent

• Edit the recipient(s) for an emission request (on standby)

• Edit the destination directory for an emission request

• Delete an emission request (on standby or rejected)

• Print the document in an emission request

Forcing an emission request

To force sending or resend a document that is on standby or has been rejected:

1 Press SEND.

> Documents sent by email or for archiving are

identified by MAIL or NETWORK, documents sent to an FTP or SMB address are identified by

FILE or NETWORK.

2 Select the required emission request and press

OK.

You emission request becomes the priority.

Note

To force the internet connection and send / receive emails, press MENU then select INTERNET> MAIL / PHONE.

Element Format processed

Message body TXT Attachment  TXT

 TIFF  JPEG  PDF

The type... identifies emissions...

MAIL or

NETWORK

 Scan to Mail  Scan to Archive

FILE or

NETWORK

 Scan to FTP  Scan to SMB

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10 - Scanning and sending documents

Editing an emission request

To edit an emission request from the emission queue:

1 Press DISPLAY/EDIT.

> Documents sent by email or for archiving are

identified by MAIL or NETWORK, documents sent to an FTP or SMB address are identified by

FILE or NETWORK.

2 Select the required emission request and press

OK.

> The emission options for the selected request are

displayed.

3 Enter the required modifications and press OK to

confirm.

Deleting a document awaiting emission

To delete an emission request from the emission queue and cancel the emission:

1 Press DELETE.

> Documents sent by email or for archiving are

identified by MAIL or NETWORK, documents sent to an FTP or SMB address are identified by

FILE or NETWORK.

2 Select the required emission request and press

OK.

The selected emission request disappears from the emission queue.

Print out a document awaiting emission

To print out a document awaiting emission:

1 Press PRINT. 2 Select the required emission request and press

OK.

Note

Deleting an emission request is irreversible.

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11 - Address book

Address book

You may build up an address book by creating contacts and lists of contacts. You can create up to 500 contacts, which can be grouped in 32 contact lists.

For each contact or contact list, you can create, consult, edit or delete the content. You can also print out the address book.

If you have installed the PC kit, you can also manage your address book from your computer. For more information, consult the section PC functions [ 77].

Finally, you can save and, if necessary, restore the address book using the import and export functions.

Creating and managing contacts

Contact properties

Depending on the available contact details for your correspondents, you can create contacts for sending faxes, documents via email, to an FTP address or an SMB address.

A contact must contain the following information:

Creating a contact

To create a contact:

Cancelling an operation

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS >

CREATE. 3 Press NAME. 4 Enter your correspondent's name using the virtual

keyboard (maximum 16 characters). In the event of

an error, use the key to delete a character.

Press OK to confirm. 5 To customize the number associated with the con-

tact, press SPEED DIAL. Enter the desired number

using the virtual keyboard or the number pad (from

1 to 500). Press OK to confirm. 6 To change the resolution, press QUALITY. Select

the resolution the best suited to your document

from the options available and press OK to confirm.

7 To scan the document in colour, press COLOUR.

Select the required option in the list and press OK

to confirm.

You can now enter the contact details, with at least one of the following:

• Fax number and / or

• Network address, to select from the following possi-

bilities:

– email address – FTP address – SMB address

Associating a fax number

1 Press FAX NUMBER. 2 Enter your correspondent's fax number using the

virtual keyboard or the number pad (maximum 30 characters). Press OK to confirm.

Property Description

Name The name is used to identify

the correspondent. The name must be unique.

Speed dial Number associated with the

contact, enabling rapid selection of the correspondent. The number must be unique.

Contact details At least one of the following

contact details:

 Fax number

and / or

 Network address, to select

from the following possibilities:

– email address – FTP address

– SMB address Note: a contact can only have one network address (email or FTP or SMB).

Note

You may cancel an operation at any time by pressing .

Resolution Description

LIGHT Low resolution. TEXT Resolution suitable for documents

containing text.

TEXT AND IMAGE

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containing colour images, photographs.

Note

If the machine is connected to a switchboard (PABX), it may be necessary to insert an outgoing prefix followed by a tone pause. This operation is not necessary if the local prefix has already been programmed on the machine (see Local prefix [



28]). To insert a pause after the dial tone, enter the symbol "/" (slash) using the virtual keyboard.

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11 - Address book

3 If you want to force a fax emission speed for the

contact, press SPEED. Select the required emission speed from the available values (expressed in bits/second) in the list and press OK to confirm.

Associating an email address

1 Press MAIL/FTP/SMB ADR.. Enter the email ad-

dress of your correspondent using the virtual keyboard. In the event of an error, use the key to

delete a character. Press OK to confirm.

2 Press DOCUMENT FORMAT. Select the format

for documents sent to the contact: PDF or IMAGE. Press OK to confirm.

Associating an FTP address

1 Press MAIL/FTP/SMB ADR.. Enter the contact's

FTP address (for example: 134.1.22.9) using the virtual keyboard or the number pad. In the event of

an error, use the key to delete a character. Press OK to confirm.

2 Press NETWORK USER. Enter the FTP user

name (for example: John). Press OK to confirm.

3 Press NETWORK PASSWD. Enter the FTP pass-

word. Press OK to confirm.

4 Press DOCUMENT FORMAT. Select the format

for documents sent to the contact: PDF or IMAGE. Press OK to confirm.

Associating an SMB address

1 Press MAIL/FTP/SMB ADR.. Enter the contact's

SMB address (for example: smb://Server_name/ SharedFolder or smb://Server_IP_address/ SharedFolder) using the virtual keyboard or the number pad. The length of the SMB address is limited to 80 characters. In the event of an error, use

the key to delete a ch ar ac te r. Pre ss OK to confirm.

2 Press NETWORK USER. Enter the SMB user

name (for example: John). Press OK to confirm.

3 Press NETWORK PASSWD. Enter the SMB pass-

word. Press OK to confirm.

4 Press DOCUMENT FORMAT. Select the format

for documents sent to the contact: PDF or IMAGE. Press OK

to confirm.

Editing a contact

To edit a contact:

Cancelling an operation

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS > EDIT. 3 Select the contact to edit from the scroll down list.

You can also enter the contact's name directly using the virtual keyboard. Press OK to confirm the selection.

> The contact properties appear on the screen.

4 Change the required properties and confirm each

modification by pressing OK.

5 When the modifications are complete, press MENU

to exit the address book.

Deleting a contact

To delete a contact from the address book:

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS >

DELETE.

3 Select the contact to deleted from the scroll down

list. You can also enter the contact's name directly using the virtual keyboard. Press OK to confirm the selection.

> A confirmation message is displayed.

4 Press OK to confirm the deletion.

> The contact is deleted from the address book. Press

MENU to exit the address book.

Note

For communications on a good quality telephone line, with no echo, the maximum speed is recommended. For communications on a bad quality line, it may be necessary to reduce the transmission speed.

Note

You may cancel an operation at any time by pressing .

Note

Deletion is irreversible. When a contact is deleted from the address book, it is automatically deleted from any lists in which it is included.

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11 - Address book

Creating and managing contact lists

Properties of a contact list

You can create lists of contact for sending faxes and documents by email.

A list of contacts contains contacts that already exist in the address book.

A list of contacts has the following properties:

A list can contain correspondents with a fax number and / or a network address (email, FTP or SMB address).

The machine ignores the contacts in a list that do not have the appropriate contact details when sending a fax (contacts without a fax number) or an email (contacts without an email address).

The same correspondent can be included in several contact lists. However, it is not possible to include a list of contacts in another list of contacts.

Creating a list of contacts

To create a list of contacts:

Cancelling an operation

1 Press the MENU key. 2 Select ADDRESS BOOK > LISTS > CREATE. 3 Press NAME. 4 Enter the name of the list using the virtual keyboar d

(maximum 16 characters). In the event of an error, use the key to de let e a char acter. Press OK

to confirm.

5 To customize the number associated with the list,

press SPEED DIAL. Enter the desired number using the virtual keyboard or the number pad (from 1 to 1000). Press OK to confirm.

6 Press CONTACTS to select the contacts included

in the list.

> The contact selection window is displayed on the

screen.

> The left-hand side contains existing contacts. > The right-hand side contains contacts selected for

the list.

7 Use the up and down arrows to view all available

contacts. Select the required contacts in the lefthand side using the keys:

8 When you have comprised the list, press OK to

confirm.

> The list of contacts has been created. Press MENU to

exit the address book.

Editing a list of contacts

To edit a list of contacts:

Cancelling an operation

1 Press the MENU key. 2 Select ADDRESS BOOK > LISTS > EDIT. 3 Select the list of contacts to edit from the scroll

down list. You can also enter the list's name directly using the virtual keyboard. Press OK to confirm the selection.

> The properties of the list of contacts is displayed

on the screen.

4 Change the required properties and confirm each

modification by pressing OK.

5 When the modifications are complete, press MENU

to exit the address book.

Property Description

Name The name is used to identify the

list of contacts. The name must be unique.

Speed dial Number associated with a list of

contacts, used for rapid selection. The number must be unique.

Content All contacts in the list.

Note

You may cancel an operation at any time by pressing .

Key Action

Add all contacts to the list. Add the selected contact to the list. Remove the selected contact from

the list. Remove all contacts from the list.

Note

You may cancel an operation at any time by pressing .

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11 - Address book

Deleting a list of contacts

To delete a list of contacts from the address book:

1 Press the MENU key. 2 Select ADDRESS BOOK > LISTS > DELETE. 3 Select the list of contacts to delete from the scroll

down list. You can also enter the list's name directly using the virtual keyboard. Press OK to confirm the selection.

> A confirmation message is displayed.

4 Press OK to confirm the deletion.

> The list of contacts is deleted from the address book.

Press MENU to exit the address book.

Printing the address book

You can print out all entries saved in the address book, comprising all existing contacts and lists of contac ts.

To print out the address book:

1 Press the MENU key. 2 Select ADDRESS BOOK > PRINT.

> The contents of the address book are printed, classi-

fied in alphabetical order. Press MENU to exit the address book.

Accessing contacts on the LDAP server

When the LDAP function is activated and configured on the machine, you can send documents to contacts declared in the LDAP server directory.

By default, when a document is sent, the screen for entering recipients allows you to access entries in the address book and the BIS function.

When the LDAP function is activated, the contacts on the LDAP server are directly accessible from the address book of the machine.

Exporting / Importing the address book

The address book export and import functions are particularly useful if you wish to make a backup copy of the address book, restore the content of an address book after accidental modifications, or to configure several machines with the same address book.

Exporting the address book

This function is only available from the integrated website.

User rights

To export the machine's address book:

1 Go to the integrated website (see Remote

configuration [ 23]).

2 Select the tab ADDRESS BOOK. 3 Select the menu TRANSFER PC. 4 Select EXPORT.

> A file saving window opens.

5 Enter the name of the file, the destination directory

and confirm.

> The address book is exported.

Importing an address book

This function is only available from the integrated website.

User rights

You may only import address books that have been exported from the machine.

To import the address book:

1 Go to the integrated website (see Remote

configuration [ 23]).

2 Select the tab ADDRESS BOOK. 3 Select the menu TRANSFER PC. 4 Select IMPORT.

> A file selection window opens.

5 Select the file to import and confirm.

> The address book is imported to the machine.

Note

Deletion is irreversible.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Importing an address book fully deletes the existing address book.

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11 - Address book

Restoring the address book (Directory card option)

This function is used to import the address book from a previous generation machine.

The import is based on the use of directory cards on which the content of a previous generation address book has been saved. Depending on the number of entries, the content may have been saved on several dire ctory cards. In this case, you must insert the directory cards in the order in which they were saved (from the first to the last).

To import the content of an address book saved on a directory card:

1 Insert the first directory card into the machine's

smart card reader.

> The machine analyzes the directory card con-

tents.

2 If several directory cards are required, a message

asking you to insert the next card is displayed on the screen. Insert the next directory card.

> When the whole address book has been ana-

lyzed, the machine displays a restoration confirmation message.

3 Press OK to confirm the restoration on the machine

of the previous generation address book.

We recommend you check the entries in the address book and correct any contact details that may have been forced during the restoration (for example: absent fax number forced to 0).

Note

This function is only for technicians.

Note

Importing an address book fully deletes the existing address book.

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12 - PC Functions

PC Functions

Introduction

The Companion Suite Pro software allows you to connect a personal computer to a compatible multifunction machine.

From the PC you can:

• manage a multifunction machine and configure it according to your needs;

• print your documents on the multifunction machine from your usual applications;

• scan documents in colour, in grey scale or in black and white and edit them on your PC;

• convert them into text using the optical character recognition (OCR) application.

Required configuration

Your personal computer must have the minimum following characteristics:

Operating systems supported:

• Windows 2000 with Service Pack 4 minimum;

• Windows XP x86 (Home and Pro) with Service Pack 2 minimum;

• only for the print driver: Windows Server 2003 x86 with Service Pack 2 minimum;

• only for the print driver: Windows Server 2008;

• Windows Vista;

• Windows 7;

• only for the print driver: Mac OS 10.3 to 10.5;

• only for the print driver: Red Hat Enterprise Linux (version 4), Debian GNU/Linux version 3.1 and 4.0, SuSE Linux Enterprise Server (version 10).

A processor of:

• 800 MHz for Windows 2000;

• 1 GHz for Windows XP x86 (Home and Pro);

• 1 GHz for Windows Vista;

• 1 GHz for Windows 7.

A CD-ROM drive. A USB port or a free local network (LAN) port. 600 Mb of free disk space for the installation. RAM memory of:

• minimum 256 Mb for Windows 2000;

• minimum 512 Mb for Windows XP x86 (Home and Pro);

• 2 Gb for Windows Vista;

• 2 Gb for Windows 7.

Installing the software

This section describes the following installation procedures:

• complete installation of the Companion Suite Pro software;

• installation of drivers only using the Companion Suite Pro software;

• installation of drivers only.

Complete installation of the software

Complete installation copies the software required to r un the Companion Suite Pro kit on your hard disk, i.e.:

• Companion Suite Pro LH2 (machine management software, printer, scanner drivers, etc.) ;

• Adobe Acrobat Reader;

• PaperPort.

Switch on your PC. Open an Administration session.

1 Open the CD-ROM drive, insert the installation CD-

ROM and close the drive.

2 An installation procedure runs automatically (Auto

run). Otherwise, double click on setup.exe in the CD-ROM root directory.

3 A screen entitled Companion Suite Pro LH2 ap-

pears. This screen enables you to install or uninstall software, access the product's user manuals or explore the CD-ROM content.

4 Click on Install products. 5 The production installation screen appears. Click

on All products.

6 The welcome screen appears. Click on Next to run

the installation of the Companion Suite Pro kit on your PC.

Note

Consult the Mac/Linux CD-ROM for more information and the installation instructions.

Note

You may already have a version of one of the softwares present on the installation CD-ROM. If this is the case, use customized installation, select the software you want to install on your hard drive and confirm your choice.

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12 - PC Functions

7 To continue the installation, you must read and ac-

cept the software license proposed.

8 Click on Next. 9 The final installation is ready to be run. Click on

Install.

10 A screen appears indicating the progress of the in-

stallation.

11 When the installation is complete, restart your PC

when necessary to update the system files.

The Companion Suite Pro is now installed on your PC.

You can now connect your multifunction machine. To connect the multifunction machine to the PC via the

local network, consult the section Adding a peripher al connected to the network [ 80].

You can run the management software for your multifunction machine from the menu Start > All

programmes > Companion Suite > Companion Suite Pro LH2 > Companion Director or by clicking on the icon Companion Director on your desktop.

Installing drivers using the Companion Suite Pro software

Switch on your PC. Open an Administration session.

1 Open the CD-ROM drive, insert the installation CD-

ROM and close the drive.

2 An installation procedure runs automatically (Auto

run). Otherwise, double click on setup.exe in the CD-ROM root directory.

3 A screen entitled Companion Suite Pro LH2 ap-

pears. This screen enables you to install or uninstall software, access the product's user manuals or explore the CD-ROM content.

4 Click on Install products. 5 The production installation screen appears. Click

on Customized. 6 Click on Companion Suite Pro LH2. 7 The welcome screen appears. Click on Next to run

the installation of the Companion Suite Pro kit on

your PC.

8 To continue the installation, you must read and ac-

cept the software license proposed.

9 Click on Next.

Note

If a firewall is installed, you will be asked if you want to authorize the application MFServices to access the network. Click on Yes or Authorize (depending on your firewall) to authorize MFService.exe to access the network. Some firewalls also require the port to be configured. Check that the ports upf 137 and tcp 26 are open. Note: Windows XP with Service Pack 2 and later and Windows Vista and Windows 7 have a default firewall installed.

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12 - PC Functions

10 Select Install Drivers in the list and click on Next.

11 Select the destination directory for installation and

click on Next.

12 The final installation is ready to be run. Click on

Install.

13 A screen indicates the progress of the installation. 14 Click on OK to complete the installation.

When the installation is complete, restart your PC when necessary to update the system files.

The Companion Suite Pro is now installed on your PC. You can now connect your multifunction machine. To connect the multifunction machine to the PC via the

local network, consult the section Adding a peripher al connected to the network [ 80].

Manual installation of the drivers

You can manually install the drivers for the printer and the scanner without running the configuration software.

LAN (local network) printer and scanner drivers

It is possible to add the LAN (local network) printers without installing the Companion Suite Pro software.

From the Printers window (Start > Control Panel >

Printers and faxes or Start > Control Panel > Hardware and sound > Printer, depending on the operating

system), select "Add a printer" and follow the instructions on the screen.

When the drivers are requested, insert the installation CD-ROM. The drivers are automatically detected.

Installing PostScript printer drivers

If you wish to install PostScript print drivers on your multifunction machine:

1 Connect to the Adobe website (http://

www.adobe.com/support/downloads/

product.jsp?product=44&platform=Windows) and

download the appropriate universal driver installer. 2 Run the installation file on your computer and fol-

low the instructions on the screen. 3 When you are asked for the PPD file, insert the in-

stallation CD-ROM Companion Suite Pro. The

PPD file is in the Drivers/PPD directory.

The PostScript printer is identified by default as Companion Suite Pro LH2 PS.

Monitoring the multifunction machine

The software you have installed contains two applications to manage the multifunction machine, Companion Director and Companion Monitor, that enable you to:

• check that your multifunction machine is properly connected to your PC;

• monitor the activities of your multifunction machine graphically;

• monitor the status of machine consumables from your PC;

• rapidly access image editing applications.

Note

If you decide to install the drivers manually, some advanced functions will not be available. To benefit fully from all the functions of the Companion Suite Pro software, do a complete installation (see Complete installation of the software [



77]).

Note

This installation mode is only possible in Windows 2000, XP, Vista and 7.

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12 - PC Functions

To manage the multifunction machine, run the application Companion Director by clicking on the icon on your desktop or from the menu Start > All programmes >

Companion Suite > Companion Suite Pro LH2 > Companion Director.

To check that the connection between the PC and the multifunction machine is OK, run the application Companion Monitor by clicking on the icon on your desktop or from the menu Start > All programmes >

Companion Suite > Companion Suite Pro LH2 > Companion Monitor.

Companion Director

This graphic interface enables you to run utilities and software to manage your multifunction machine.

Graphic presentation

Run the application by clicking on the Companion Director icon on your desktop or from the menu Start > All programmes > Companion Suite > Companion Suite Pro LH2 > Companion Director.

Activating utilities and applications

The graphic interface Companion Suite Pro enables you to run the following utilities and software:

• access the Help in this manual;

• run the PaperPort software (Doc Manager). To run a utility or a software present in the Companion

Suite Pro kit, place your cursor on it and click on the left button of the mouse.

Companion Monitor

Graphic presentation

Run the application Companion Monitor by clicking on the icon on your desktop or from the menu Start > All

programmes > Companion Suite > Companion Suite Pro LH2 > Companion Monitor.

From this screen you can monitor the information or configure your multifunction machine from the tabs:

• Device selection: Display the list of peripherals managed by the PC.

• Consumables: Display the status of consumables.

• Links: Display the links to the machine parameters and the address book.

Peripheral management

This tab displays the list of peripherals managed by the PC.

Adding a peripheral connected to the network

You can connect your multifunction machine to the network.

1 Run the application Companion Monitor by click-

ing on the icon on your desktop or from the menu

Start > All programmes > Companion Suite > Companion Suite Pro LH2 > Companion Monitor.

2 Click on the + sign or Add.

Note

The Companion Suite Pro software must be installed for this operation.

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12 - PC Functions

3 The list of peripherals detected on the network ap-

pears. Click on Refresh to update the list.

4 Select your multifunction machine and click on

Next.

5 To define the multifunction machine as the default

printer, click on Yes then click on Next.

6 The following window shows the list of the various

properties of the printer to be installed. Click on

Next.

7 The window indicating that the installation proce-

dure was successful appears. Click on Finish.

8 Enter the name for your PC and click on OK. The

multifunction machine will use this name to identify your PC.

9 Click on OK.

10 The window indicating that the installation proce-

dure was successful appears. Click on OK.

Selecting the current peripheral

Only one peripheral can be connected at a time. You can select the current peripheral by clicking on the

radio button corresponding to the peripheral.

Note

The peripherals detected appears with the following information:

- NetBios name (hardware identifier) or IP address (network identifier).

- Network name (defined by the user). T o define the name of a peripheral on the local network, see the section Local network settings [



35].

Note

Only peripherals found on the same local sub-network as the PC are automatically detected and displayed.

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12 - PC Functions

Connection status

The status of the connection between the current peripheral and the PC is indicated by a colour code.

The following table indicates the possible connections statuses:

Peripheral parameters

1 Select a peripheral by clicking on the correspond-

ing line in the list and click on Properties to configure the scanning settings to apply to this peripheral when you use the Scan to function.

2 Select the required scan mode from the scroll

down list.

3 Select the required scan resolution from the scroll

down list.

4 Select the required output format from the scroll

down list.

5 Select the required Duplex Mode, by pressing the

check box.

6 Click on OK to confirm the new settings.

Deleting a peripheral

1 Select the peripheral from the list and click on the -

sign or on Remove.

2 To confirm deletion of the peripheral, click on Yes.

To cancel the deletion, click on No.

The peripheral no longer appears in the list. You can also unregister a PC from the multifunction

machine (see section Unregistering a PC [ 40]).

Displaying the status of consumables

The following information is available in the Consumables tab:

• current status of consumables;

• number of pages printed;

• number of pages scanned;

• number of pages sent and received.

Colour Status

Yellow Connection in progress. Green Connection established. Red The PC cannot connect to the

peripheral. Check the connection between the peripheral and the PC.

Option Description PaperPort

TIFF

When a Scan to PC is done from the peripheral, the document is put in TIFF format and saved in the directory Scan to.

PaperPort PDF

When a Scan to PC is done from the peripheral, the document is put in PDF format and saved in the directory Scan to.

Mail PDF When a Scan to PC is done from

the peripheral, your email application is opened and the document scanned is attached as an attachment to a new message. Important: to use this option, a client email must be configured on your PC.

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Links

The Links tab allows you to access various configuration tools from the peripheral's integrated website.

The Settings link opens the page devoted to the peripheral settings (see section Configuring the machine and services [ 23] for a detailed description of the settings available).

The Status link opens the page de voted to the peripheral status enabling you to consult its activity status.

The Address Book link opens the page for the peripheral's address book, allowing you to view and manage all the contact information stored in the peripheral.

Companion Suite Pro functions

Document analysis

The document can be analyzed in two ways:

• using the Scan to function (application accessible from the Companion Director window or the machine's SCAN key);

• or directly from a standard compatible application.

Analysis using the Scan to function

Run the application by clicking on the Companion Director icon on your desktop or from the menu Start > All programmes > Companion Suite > Companion Suite Pro LH2 > Companion Director.

1 Click on the Scan to icon or press the SCAN key

on your machine.

2 If you press the SCAN key on your machine, you

will then have to select Scan to PC.

3 A screen displays the progress of the current scan.

4 When the scan is complete, the scanned image ap-

pears in the PaperPort window.

To scan a document from PaperPort:

1 Click on File > Scan. 2 Select the scanner of your choice: autofeed or flat-

bed scanner.

Note

If more than one computer is registered on the machine, a list of available computers is displayed on the screen. Select the required computer and press OK to confirm. The available computers are identified with the name of the PC you entered on adding the peripheral (see Peripheral management [



80]).

Note

If the PaperPort software is not installed on your PC, the scanned image will appear on your desktop in TIFF format.

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3 Personalize the advanced scan properties by click-

ing on the link Adjust the quality of the scanned picture.

4 Adjust the required settings and click on OK. 5 Click on Scan, you can follow the scan progress on

the screen.

Optical Character Recognition (OCR)

The optical character recognition function allows you to create a document editable in office software from a paper document or an image file.

Character recognition can only occur on printed characters, such as printer outputs or typed text.

1 After scanning a document in the PaperPort work-

space, you can covert it into editable text.

2 Drag the view of the scanned document onto the

NotePad icon .

3 The scanned text appears in the NotePad window.

Printing

The Color HFCv2 print driver is automatically installed on your PC when you install the Companion Suite Pro software.

Printing on the multifunction machine

The procedure to print a document on the multifunction machine from your PC is identical to that of a document in

Windows.

1 Use the Print command in the File menu of the ap-

plication currently open on the screen.

2 Select the printer Color HFCv2.

For more information on the print options, see the section Printing documents [ 55].

Fax communications

Fax communications enables you to:

• send documents by fax, from your machine's scanners, the hard disk or your PC screen;

• receive faxes;

• monitor communications, using various services: the outbox, the inbox, sent items, the send log and the reception log.

Settings can be used to change how your machine deals with fax communications. You can change these settings to adapt fax communications to your needs. To do so, se e the section Fax settings [ 87].

Presentation of the Fax window

Note

For more details on how to use this software, consult the product's on line help.

Marker Action 1 Create a new fax. 2 Delete a fax from one of the fax

management folders. Except for the Send log and Reception log folders for which this command will delete the whole log.

3 Print a fax from one of the fax

management folders.

4 View a fax in the Viewer. 5 Access the address book. 6 Stop sending a fax (active only for

the outbox).

7 View all faxes present in the selected

folder in the fax manager.

8 Preview of faxes. 9 Fax manager folders.

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Sending a fax

Sending a fax from the hard disk or from the machine

1 Click on the icon in the Companion Director

window.

2 Click on New then on FAX.

3 In the zone Sources, select Scanner if your docu-

ment is in paper format or Memory if the document is a computer file located on your hard disk (this file must be in TIFF or FAX format).

4 To send your fax to a contact, enter his number in

the Recipients field and click on or select a contact (or a group) from one of the address books in

the field Address books and click on .

> Repeat this operation as many times as neces-

sary (use the button to delete a contact from the list of contacts).

5 If necessary, set the advanced options (deferred

sending and resolution), in the Advanced Opt ions tab.

6 To attach a cover page, select the Cover page tab

and check the box With cover page. Select the cover page you want to include in the drop down menu or create a new one. For more information, consult the section Cover page [ 88].

7 Click on OK to send your fax to all the contacts in

your contacts list.

If you wish, you can consult your emission request in the outbox.

Sending a fax from an application

This method allows you to send a document created using an office application directly without printing it first.

1 From your office application, select File > Print.

2 Select the printer Fax HFCv2 and click on OK.

> The Fax window opens.

3 To send your fax to a contact, enter his number in

the Recipients field and click on or select a con- tact (or a group) from one of the address books in

the field Address books and click on .

> Repeat this operation as many times as neces-

sary (use the button to delete a contact from the list of contacts).

4 If necessary, set the advanced options (deferred

sending and resolution), in the Advanced Options tab.

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5 To attach a cover page, select the Cover page tab

and check the box With cover page. Select the cover page you want to include in the drop down menu or create a new one. For more information, consult the section Cover page [ 88].

6 Click on OK to send your fax to all the contacts in

your contacts list.

If you wish, you can consult your emission request in the outbox.

Receiving a fax

The windows Companion FAX Manager and Companion Director use various messages to indicate

that a fax is being received. The icon appears at the bottom of the window Companion FAX Manager and the

icon appears in the task bar.

You can automatically print out faxes once they have been received. To do so, you must define this setting. See the section Fax settings [ 87].

Monitoring fax communications

You can monitor fax communications via:

• an outbox;

• an inbox;

• an emission memory (sent items);

• a send log;

• a reception log. These services enable you to monitor precisely the

machine's communications, both sent and received. The send and reception logs are automatically printed out

when their content reaches a full page. After the automatic print-out, the machine creates a new log.

The outbox

The fax outbox contains:

• requests currently being sent;

• deferred emission requests;

• requests for which several attempts have been made and which are about to be reattempted;

• requests which have been rejected (failed calls).

Rejected requests are listed at the end so they are accessible if you want to resend them or delete them.

The requests are listed in the order they will be dealt with.

The send memory

The send memory allows you to save all the faxes you have sent.

The following information is contained in the send memory:

• the fax recipient;

• the date of creation of the fax;

• the date the fax was sent;

• the size of the fax.

The send log

The send log saves the history of all fax co mmunications (successful or rejected) made by the machine. The log is automatically printed out when its content reaches a full page.

The log contains the following information:

• the fax recipient;

• the date the fax was sent;

• the fax status (sent, rejected, etc.).

The reception log

The reception log saves the history of all faxes received by the machine. The log is automatically printed out when its content reaches a full page.

The reception log contains the following information:

• the fax sender;

• the date of reception of the fax;

• the type of reception (on the machine or on the PC);

• the fax status.

Note

The Delete button can be used to delete the whole log, and not just the selected message(s).

Note

The Delete button can be used to delete the whole log, and not just the selected message(s).

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Fax settings

Accessing the Fax settings

1 Click on the icon in the Companion Director

window.

2 Select Tools > Options > Fax. 3 Adjust the required settings referring to th e descrip-

tion of the settings below and confirm by clicking on OK.

Description of the Logs and reports tab

Description of the Fax parameters tab

Option Description

Automatic printing of a received document

The fax is automatically printed when it is received.

Print a reception report

A reception report is printed for each fax received.

Automatic printing of a reception log

The log is automatically printed out when its content reaches a full page.

Automatic printing of the sent document

The fax is automatically printed when it is sent.

Print the send report

An emission report is printed out each time a fax is sent.

Print the send log The log is automatically

printed out when its content reaches a full page.

Option Description

Sending speed Default fax emission speed. Line number Number of the telephone line

to which your machine is connected.

Dialling prefix This dialling prefix is

automatically inserted in front of the number before a fax is sent on this line.

Dialling type Must be set according to the

type of telephone exchange to which your machine is connected.

ECM Corrects communication

errors due to line disturbance. This option guarantees the integrity of documents received. However, communication times may be longer if the link is poor.

Number of tries Number of attempts to be

made by the machine in the event of emission failure.

Interval between tries

Time between two emission attempts.

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Cover page

The cover page is part of a faxed document automatically generated by your machine in which information concerning the sender, the recipient, the send date and time, comments, etc., appear.

This page can be sent alone or as the first page of a fax, but always in the same communication as the fax. It is possible to send a document with a cover page from the multifunction machine or from the hard disk. In the latter case, part of the information on the cover page can be entered by the user on the emission request. A cover page template must be created before sending a document using it. However, once the cover page is created, a cover page template can be used for all sent documents.

Your machine allows you to create and personalize several cover pages templates that can be selected for an emission.

Creating a cover page template

Creating a cover page template creates a template in which fields (fax number, comment, subject, etc.) will be completed automatically by the Fax application using the information provided for each document recipient.

There are two steps to creating the cover page tem plate :

• First step: Create a background image with the required logos and page formatting.

• Second step: Add the field you want to be displayed on the cover page: fax number, comment, subject, etc.

As mentioned before, these fields will be completed by the Fax application when the document is sent.

Creating a background image

For the first step, there are two ways of creating a background image.

You can:

• Option (A): Design this background image in another application (such as Word, Excel, etc.);

• Option (B): Scan a sheet of paper containing the p age formatting of the cover page.

Details concerning option A and option B:

Option (A):

1 Open the application you want to use to edit the

background (Word, Excel, etc.).

2 Design the background image and print this docu-

ment using the printer called Fax HFCv2.

> The Send FAX dialogue box opens:

3 Add the recipients to the list of recipients. Click on

the tab Advanced options and select the resolution Fine as indicated below:

4 Click on to save the background image.

> The background image is created in the folder C:\Pro-

gram Files\Companion Suite Pro LH2\Documents\FAX\Temporary and has the file extension .fax.

Option (B):

1 Run Companion FAX Manager, select New > Fax

and select the scanner as the source as indicated below:

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2 Add the recipients to the list of recipients. Click on

the tab Advanced options and select the resolution Fine as indicated below:

3 Click on to save the background image.

> The background image is created in the folder C:\Pro-

gram Files\Companion Suite Pro LH2\Documents\FAX\Temporary and has the file extension .fax.

Whether you choose option A or B, a background image with the extension .fax is created in C:\Program Files\Companion Suite Pro LH2\Documents\FAX\Temporary.

You can now proceed to the second step described below.

Adding information fields

Now that the background image is created in C:\Program Files\Companion Suite Pro LH2\Documents\FAX\Temporary, you can ad d th e required fields on the cover page background image:

To do so:

1 Run Companion FAX Manager, select New >

Fax, click on the tab Cover page and click on the box With cover page.

2 Click on the New button. The cover page Creation

page is displayed.

3 Click on Open in the tool bar, switch the file filter to

*.fax and go to the directory C:\Program Files\Companion Suite Pro LH2\Documents\FAX\Temporary containing the background image you created in the first step.

4 Click on the button Fields in the tool bar. A window

opens enabling you to add the fields to the background image.

5 Click on Save to save the cover page template and

exit this window.

6 The New Fax window opens. You can now select

the cover page template that you want to use. By double clicking on the preview in the lower righthand corner, another window opens, displaying a preview of the cover page with the fields completed with the recipients contact details.

Creating a cover page

1 From the tab Cover page, click on New. 2 Select the cover page template you created from

the menu File.

> A window opens containing the cover page tem-

plate you created:

3 Click on the icon to display the fields available.

Note

A cover page template must be created before sending a fax using it.

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4 To add a field:

- Select the field you want to insert by checking the available fields. A stamp appears as the mouse cursor.

- Click on the location in the template where you want to insert the field.

- You can move or enlarge the field as required.

5 When the fields have been inserted, save the cover

page.

This cover page can then be selected in the tab Cover page of the fax emission window.

Description of the Cover page tab

Uninstalling the software

This section describes the following procedures:

• complete uninstallation of the Companion Suite Pro software,

• uninstallation of drivers only.

Complete uninstallation of the software

Switch on your PC. Open an Administration session. Run the uninstall programme from the menu Start > All

programmes > Companion Suite > Companion Suite Pro LH2 > Uninstall.

1 A confirmation window appears. Click on Yes to

continue uninstalling the Companion Suite Pro programme.

2 The uninstall programme starts. You can cancel

the uninstall by clicking on Cancel.

3 Click on OK.

4 You will need to restart your system when the pro-

cedure is complete. Click on Yes.

Note

Adjust the size of your field boxes so that the text is legible.

Option Description

Name of the cover page

Name of the page selected by default or the name of the page you have chosen to use.

Sender You can enter information

concerning the sender.

Recipient You can enter information

concerning the recipient. If the term Auto appears in one of the fields, the field is updated on emission if the recipient is in the address book.

Comments This is an editing window with

all the basic functions of a text editor enabling you to enter a text that will be sent on the cover page.

Template preview A preview for viewing the

cover page to be sent.

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Uninstalling the drivers

Switch on your PC. Open an Administration session. Depending on the installation method used, select the

appropriate uninstall mode:

• If you installed the drivers using the Companion Suite Pro software, consult the section Uninstalling drivers using the Companion Suite Pro software [ 91].

• If you installed the drivers manually, consult the section Manually uninstalling the drivers [ 91].

Uninstalling drivers using the Companion Suite Pro software

Run the uninstall programme from the menu Start > All programmes > Companion Suite > Companion Suite Pro LH2 > Uninstall.

1 A confirmation window appears. Click on Yes to

continue uninstalling the Companion Suite Pro LH2 drivers.

2 The uninstall programme starts. You can cancel

the uninstall by clicking on Cancel.

Manually uninstalling the drivers

The following drivers must be removed:

• print driver

• scanner driver

To remove the print driver:

1 Open the window Printers (Start > Devices and

Printers , depending on the operating system).

2 Select the Color HFCv2 printer and click on the

right button of your mouse.

3 Select Remove device in the menu click on the left

button of your mouse.

4 Click on OK to confirm the deletion. 5 Open the window Administrative Tools (Start >

Control panel > System and Security > Administrative Tools, depending on the operating

system).

6 In the sub-menu Print Management, select the

sub-menu Print Servers then the sub_menu

Drivers.

7 Select the Color HFCv2 driver and click on the

right button of your mouse.

8 Select Remove driver package in the menu and

click on the left button of your mouse.

9 Click on OK to confirm the deletion.

To remove the scanner driver:

1 Open the window Computer (Start > Computer,

depending on the operating system).

2 Select the System Properties tab. 3 Select the Device manager. 4 In the sub-menu Imaging device, selectthe

Scanner HFCv2 driver and click on the right button

of the mouse.

5 Select Uninstall in the menu and click on the left

button of your mouse.

6 A confirmation window appears. 7 Select the deletion, by pressing the check box. 8 Click on OK to confirm the deletion.

Note

You can also uninstall the Companion Suite Pro LH2 drivers using the Windows

function Add/Remove programs in the control panel.

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Maintenance and incidents

Maintenance

General information

In order to maintain your machine in good working ord er, it is recommended to periodically clean the inside.

Normal use of the machine, requires the following rules to be respected:

• When cleaning the inside of the printer or removing jams, be careful not to touch the fuser unit or other hot parts.

• To clean the printer, use a soft cloth.

• Never spray detergent directly onto the printer as it may infiltrate the vents and damage internal circuits.

• To clean the machine, avoid using abrasive or corrosive solvents or products containing solvents (alcohol or benzene).

• Always start by applying the cleaning product (mild detergent) to a small surface of the printer to check the result.

• Never use abrasive or rough cloths (steel wool or plastic).

• Never leave the scanner cover open unnecessarily.

• Never try to lubricate the machine.

• Close the scanner cover gently and never subject the machine to vibrations.

• Never open the cartridge access cover during printing.

• Never try to dismantle the machine.

• Never use paper which has remained too long in the paper tray.

Cleaning

The presence of dust, dirt and paper debris on the external surfaces and inside the printer may hinder its operation. We recommend you clean it regularly.

Cleaning the outside of the printer

Clean the outside of the printer using a soft cloth soaked in mild household detergent.

Use a soft cloth to clean the printer. Never use abrasives or corrosive detergents.

Cleaning the touch screen

To clean the touch screen safely, you must follow the recommendations and procedure described below.

Recommendations

• Use a soft lint-free cloth so as not to scratch the tou ch screen.

• Only use the cleaning products listed in this section.

• When using a cleaning product, always apply the solution to the cloth and use the cloth to clean th e touch screen. If you spray liquid directly onto the touch screen, you risk damaging it.

List of authorised and prohibited cleaning products

1 Press the On/Off button to switch off the machine

(position 0) and disconnect the mains power cable.

2 Clean the touch screen using a soft, lint-free cloth,

with one of the authorised cleaning products.

3 Gently wipe the surface with a soft, dry cloth until it

is dry. Exert as little pressure as possible.

4 Connect the power cable to the mains and press

the On/Off button to switch the machine on (position I).

Caution

For your safety, you mu st read the safety instructions in the chapter safety [



119].

WARNING

Firstly, disconnect the power cable and all interface cables. Ensure that no water or detergent enters the printer, or it may be damaged or cause electrocution.

Caution

The fuser unit is extremely hot. If you open the access cover to the fuser unit, it takes about one hour to cool down.

You may use...

NEVER USE

 Water  Vinegar (mixed with

water)

 Isopropyl alcohol  Benzene

 Acetone  Ethyl alcohol  Ethyl acid  Ammonia  Methyl chloride

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Cleaning the scanner read devices

If one or several vertical lines appear on copies, clean the scanner window.

1 Open the flatbed scanner cover by folding it back

until it is maintained in the vertical position.

2 Clean the two transparent analysis windows (A),

the white rollers (B) and the white mats (C), using a soft, lint-free cloth soaked in isopropyl alcohol.

3 Close the cover of the flatbed scanner. 4 Make a copy to check that the symptoms have dis-

appeared.

Cleaning the paper feed rollers

The accumulation of paper dust and other debris on the paper feed rollers may cause paper feed problems.

Cleaning the paper feed rollers on the automatic feeder

Clean the paper feed rollers on the automatic feeder when:

• one or more vertical lines appear on copies of documents placed in the automatic feeder (presence of debris, ink, glue, etc., in the paper feed mechanism).

• the message **PLEASE CLEAN THE SCANNER FEED ROLLER AS DESCRIBED IN THE USER MANUAL, THEN PRESS <STOP>** informs you that the automatic feeder can no longer feed sheets of paper (dust, dirt or debris obstructing the rollers). Press OK to delete the message from the screen.

To clean the paper feed rollers on the automatic feeder:

1 Press the On/Off button to switch off the machine

(position 0) and disconnect the power cable.

2 Open the cover of the autofeed scanner.

3 Clean the paper feed rollers using a soft, lint-free

cloth soaked in isopropyl alcohol. To clean the rollers, rotate them in the same direction as normal paper feed.

4 Wipe the rollers using a soft, lint-free cloth until they

are dry.

5 Close the cover of the autofeed scanner. 6 Connect the power cable to the mains and press

the On/Off button to switch the machine on (position I).

7 Make a copy to check that the symptoms have dis-

appeared.

Cleaning the paper feed rollers in the main paper tray

1 Open the main paper tray.

2 Clean the paper feed rollers by wiping them with a

soft, dry cloth. To clean them, rotate them in the same direction as normal paper feed.

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3 Close the main paper tray.

Cleaning the paper feed rollers in the manual feeder

1 Open the manual feeder.

2 Press the centre of the sheet compression flap until

the locking tabs (white) on the right and left are released.

3 Clean the paper feed rollers by wiping them with a

soft, dry cloth. To clean them, rotate them in the same direction as normal paper feed.

4 Close the manual feeder.

Cleaning the paper feed rollers on the duplex module

1 Open the manual feeder.

2 Open the cover of the duplex module.

3 Clean the paper feed rollers by wiping them with a

soft, dry cloth. To clean them, rotate them in the same direction as normal paper feed.

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4 Close the cover of the duplex module.

5 Close the manual feeder.

Cleaning the paper feed rollers in the additional paper tray

1 Open the additional paper tray.

2 Clean the paper feed rollers by wiping them with a

soft, dry cloth. To clean them, rotate them in the same direction as normal paper feed.

3 Close the additional paper tray.

4 Open the right side cover of the additional paper

tray.

5 Clean the paper feed rollers by wiping them with a

soft, dry cloth. To clean them, rotate them in the same direction as normal paper feed.

6 Close the right side cover of the additional paper

tray.

Note

Close the manual feeder before opening the right side cover.

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Cleaning the printer's laser lens

The printer is equipped with four laser lenses. Clean each one as indicated below. The cleaning bar is fixed to the back of the printer front cover.

1 Open the printer front cover and remove the clean-

ing bar fixed to the back of the cover.

2 Insert the cleaning bar into the opening provided

and move it forwards and backwards 2 or 3 times.

3 Repeat this cleaning operation for each laser lens.

4 Replace the laser lens cleaning bar on its support

at the back of the printer front cover.

5 Close the printer front cover.

Replacing consumables

To access the status of consumables, press MENU and select CONSUMABLES > DISPLAY (see Consumable status [ 42]).

After replacing a consumable, you must inform the machine of its characteristics.

To do so, the smart card, supplied with each toner cartridge, must be read by the machine after installing a new consumable.

The replacement of certain consumables must be declared on the machine, in the menu CONSUMABLES > DECLARE REFILL.

Replacing a toner cartridge

The machine is equipped with a consumable management system. It indicates when a toner cartridge is nearing the end of its lifespan. The following messages will appear on your machine:

• THE TONER CARTRIDGE X IS NEARLY EMPTY: the toner cartridge whose colour is identified by X (C for cyan, M for magenta, Y for yellow and K for black) has reached critical threshold (less than 10% remaining in the toner cartridge);

• THE TONER CARTRIDGE X IS EMPTY - REPLACE IT: the toner cartridge is empty.

You can replace the toner cartridge betw ee n th e tim e it has reached critical threshold and when it is empty.

If you do not replace it, the machine will not print.

The procedure for replacing the consumable is included with the new cartridge.

Once the toner cartridge has been replaced:

1 Insert the smart card provided with the new toner

cartridge into the smart card reader.

2 The machine detects the smart card and displays a

message asking you to confirm the installation of the new consumable. Press YES to confirm.

> The machine reads the smart card. After reading,

the machine displays a message asking you to remove the smart card.

Note

The lens cleaning bar is supplied with the printer. Store this tool in a safe place so as not to misplace it.

Note

Always use the smart card provided when replacing the toner cartridge. The smart card contains the information required to reset the toner level. If you replace the toner cartridge without using the smart card provided, the consumable management system may indicate an error.

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13 - Maintenance and incidents

3 Remove the smart card from the reader.

Replacing a print unit

The machine is equipped with a consumable management system. It indicates when a print unit is nearing the end of its lifespan. The following messages will appear on your machine:

• THE PRINT UNIT X IS NEARING THE END OF ITS LIFE: the print unit whose colour is identified by X (C for cyan, M for magenta, Y for yellow and K for black) has reached critical threshold (less than 10% remaining in the print unit);

• THE PRINT UNIT X IS AT THE END OF ITS LIFE: REPLACE IT: the print unit is empty.

You can replace the print unit between the time it has reached critical threshold and when it is empty.

If you do not replace it, the machine will not print. The procedure for replacing the consum ab le is includ ed

with the new print unit.

Replacing the waste toner bottle

Replace the waste toner bottle when the machine displays the message THE WASTE TONER BOTTLE IS AT THE END OF ITS LIFE: REPLACE IT. If you do not replace it or declare its replacement, the machine will not print. After replacing, you must declare the replacement of this consumable.

1 Open the machine front cover.

2 Turn the waste toner bottle lock to the "Unlocked"

position.

3 Release the left and right handles of the waste ton-

er bottle.

4 Gently remove the waste toner bottle by pulling on

the handles.

5 Unpack the new waste toner bottle. Place the full

bottle in the plastic bag provided, place it in the box for the new waste toner bottle, and dispose of it in accordance with local regulations in force.

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6 Slide the new waste toner bottle fully into the ma-

chine.

7 Fold down the left and right handles of the waste

toner bottle.

8 Turn the waste toner bottle lock to the "Locked" po-

sition.

9 Close the machine front cover.

You must now declare the replacement of this consumable:

Administrator rights

1 Press the MENU key. 2 Select CONSUMABLES > DECLARE REFILL. 3 Press WASTE TNR BOTTLE.

> The machine takes the replacement of this consuma-

ble into account.

Replacing the perfume cartridge

Replace the perfume cartridge when the machine displays the message THE PERFUME CARTRIDGE IS AT THE END OF ITS LIFE: REPLACE IT.

The procedure for replacing the consumable is included with the new cartridge.

After replacing the cartridge, you must declare the replacement of this consumable.

Administrator rights

1 Press the MENU key. 2 Select CONSUMABLES > DECLARE REFILL. 3 Press PERFUME.

> The machine takes the replacement of this consuma-

ble into account.

Note

You must have machine administrator rights to access this function.

Note

You must have machine administrator rights to access this function.

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13 - Maintenance and incidents

Replacing the staple cartridge

When the staple cartridge is empty, the message THE STAPLE CARTRIDGE IS EMPTY appears.

To replace the staple cartridge:

1 Open the cover of the stapling unit.

2 Remove the stapling unit.

3 Remove the stapler.

4 Remove the empty staple cartridge and install the

new one.

5 Replace the stapler.

6 Replace the stapling unit.

7 Close the cover of the stapling unit.

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MF 6990dn - Agoris C935

13 - Maintenance and incidents

Replacing the feeder shoe

Replace the feeder shoe on the autofeed scanner when the machine displays the message THE SCANNER FEEDER IS AT THE END OF ITS LIFE: REPLACE IT. After replacing, you must declare the replacement of this consumable.

1 Open the cover of the autofeed scanner.

2 Press down on the tab on the feeder shoe and lift

to remove it.

3 Unpack the new feeder shoe, place it in its housing

and clip in into place.

4 Close the cover of the autofeed scanner.

You must now declare the replacement of this consumable:

Administrator rights

1 Press the MENU key. 2 Select CONSUMABLES > DECLARE REFILL. 3 Press SCANNER FEEDER.

> The machine takes the replacement of this consuma-

ble into account.

Calibrating colours

The machine automatically calibrates the colours regularly, after a consumable is replaced or after a variation in temperature or humidity.

You can manually perform this operation:

1 Press the MENU key. 2 Select SETTINGS > SCANNER/PRINTER. 3 Press CALIBRATE.

Servicing

In order to ensure the performance of your machine, the printer should be serviced (drum change, etc.) every 120 000 pages printed.

The feeder shoe should be replaced about every 50 000 pages scanned on the autofeed scanner.

Contact your retailer to have servicing carried out.

Removing paper jams

If a paper jam occurs in the paper feed unit, or if no paper is fed, the message PAPER JAM appears with an indication of where the jam has occurred. The printer automatically goes offline when this message appears. Remove the paper causing the jam. When the jammed paper has been removed, the printer resumes printing.

Possible paper jam locations

The illustration below shows the path taken by the paper through the machine, including when additional paper trays are installed. The locations where paper jams may occur are indicated. Paper jams may occur at several places on the same path.

Note

You must have machine administrator rights to access this function.

1 Toner cartridge 9 Laser 2 Transfer unit 10 Print unit 3 Fuser unit 11 Transfer belt 4 Duplex unit 12 Main output tray 5 Manual feeder 13 Auxiliary output

tray

6 Additional paper

tray

14 Stapling unit

7 Additional paper

tray

15 Staples

8 Main paper tray

SAGEMCOM MF 6990dn - Agoris C935, MF 6990dn, Agoris C935 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual