SAGEMCOM MF5990, Agoris M943 User Manual

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TELECOM

User Manual

MF5990

Agoris M943

- 2 -

MF 5990 - Agoris M943

1 - Dear Customer

Dear Customer

For your safety and comfort, we urge you to carefully read the chapter safety [ 121] before attempting use. Congratulations on your purchase of a new generation communications

terminal. A multifunction device able to fax,

print, copy and scan, your machine suits even the most demanding professional requirements. Combining power, user-friendliness and ease of use thanks to its touch screen, your machine offers the following

nctions:

•

copy, print, and send/receive faxes in black and white

• scan in colour

• print server with hard disk

• local network usage (LAN 10 BaseT/100 BaseTx, PC Kit Companion Suite Pro)

• secure document printing

• access protection (user account management, biometric identific

tion, user rights and administration of appliance

resources)

• management of resources available to users (quotas, counters)

Dual-line model - Recommendations

Depending on your machine model you can use 2 telephone lines simultaneously. For example, you can reserve one line for sending faxes and the other for receiving them. In this configuration, it is preferable to use direct telephone lines reserved exclusively for the machine in order to maintain it constantly in service and to receive communications without user intervention. Contact your administrator or telephone operator for how to connect your machine to the telephone network.

Rules for using symbols

This document makes use of symbols designed to help the reader identify the information supplied:

Symbol Definition

CAUTION

Indicates important safety

information.

Failure to respect these notes ma

y lead to serious or even fatal injury. Read these

notes carefully. You will find them in the Safety section of this manual.

Warning

Indicates important safet

information. Failure to respect these notes may lead to minor to moderate injury, or damage to the apparatus or

equipment. Read these notes carefully. You will find them in the

Safety section of this manual.

Important

Indicates points to be read with special attention

when using the device, and explanations of probable causes of paper jams, damage to originals or loss of data. Read these explanations carefully.

Note

Indicates additional explana

tions about device functions, and instructions for

resolving user errors.

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MF 5990 - Agoris M943

Table of contents

Dear Customer.................................................... 2

Rules for using symbols .......................................2

Presentation of the machine ............................. 6

Description of the machine...................................6

Control panel description .....................................7

Installation .......................................................... 8

Packaging contents ...............................................8

Installing the machine ...........................................8

Installing options ...................................................8

Additional paper tray ................................................... 8

Perfume diffuser..........................................................8

Installing the toner cartridge ................................8

Loading media........................................................9

Loading paper into the paper tray ...............................9

Loading paper format larger than A4

......................... 10

Loading transparencies into the p

aper tray ............... 11

Starting up the machine ......................................12

Connecting the machine............................................ 12

Initial configuration of the machine............................ 13

Getting to know the machine .......................... 15

Navigation principles...........................................15

Using the buttons ......................................................15

Virtual editor ..............................................................15

Screen scrolling.........................................................15

Navigation path ......................................................... 15

Presentation of specific functions .....................15

Presentation of the home screen and menus ...16

Configuration utilities and menus .............................. 16

Monitoring of operations and communications

in progress.................................................................17

Warning and error messages....................................17

Inserting original documents..............................18

Using the flatbed scanner.......................................... 18

Using the autofeed scanner ...................................... 18

Using the Multiple Scan option correctly ................... 18

Logging in on the machine .................................19

Logging in or out of your user account...................... 19

Personalising your user account / fingerprint ............19

Configuring the machine and the services.... 21

Printing out the guide to functions ....................21

Remote configuration..........................................21

General settings ...................................................21

Date/Time Settings....................................................21

Geographic Settings..................................................22

Switching the machine to standby...

..........................22

Economy mode settings............................................23

Ergonomics ...............................................................24

Paper settings ......................................................25

Defining the paper format.......................................... 25

Defining the paper type .............................................2

Scanner / Printer Settings ...................................25

Scanner / Printer paper format .................................. 25

Adjusting Scanner / Printer margins

.......................... 26

PC printing parameters .............

................................26

Default paper tray......................................................27

Fax Settings ......................................................... 27

Defining the machine name and phone number ....... 27

Fax emission settings ............................................... 28

Fax reception settings............................................... 30

Configuring the fax server (optional)......................... 32

Advanced fax settings............................................... 33

Service default settings ...................................... 33

Copy function default settings................................... 34

Fax emission default settings................................... 34

Scan to default settings............................................. 34

Local network settings........................................ 35

Configuring the Ethernet network ............................. 35

Configuring the SNTP server .................................... 36

Configuring the client FTP port ................................. 37

Configuring the SNMP service.................................. 37

Configuring the SMTP server.................................... 37

Active Directory configuration ................................... 38

Configuring the print server (RAW, LPR or IPP) ....... 38

Configuring the LDAP server .................................... 38

Internet settings via the telephone line ............. 39

Configuring the internet connection .......................... 39

Email settings ...................................................... 39

Accessing the email configuration settings ............... 39

Configuring the email service connection ................. 39

Defining a reply address ........................................... 40

Defining the type of emission report.......................... 40

PC Management................................................... 40

Unregistering a PC.................................................... 40

Automatic Consumable Ordering (ACO)

and maintenance ................................................. 40

Connecting to the server centre ................................ 40

Triggering an ACO .................................................... 41

Triggering remote maintenance ............................... 41

Printing / Exporting / Importing settings........... 41

Printing out a list of settings ...................................... 41

Printing out a list of fonts........................................... 41

Exporting setting to the integr

ed website ............... 41

Exporting the settings to a USB key ..

....................... 41

Importing the settings from the integrated website ... 42

Importing the settings from a USB key...................... 42

Machine monitoring and activity counters .......42

Communications log ................................................. 42

Activity counters........................

................................ 43

Consumable status ............................................. 43

Hardware and software information

.................. 43

Creating and managing user accounts .......... 45

Activating / Deactivating user rights

management ........................................................ 45

Creating a user account...................................... 46

Modifying a user account ................................... 47

Deleting a user account ......................................

Printing the

list of user accounts.......................

User account reports and usage counters ....... 47

Printing an interim report........................................... 48

Sending an interim report..........

................................ 48

Resetting the usage counters ................................... 48

Photocopying documents ............................... 49

Choosing the photocopy options correctly...... 49

Binding ...................................................................... 49

Mosaic copy .............................................................. 49

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MF 5990 - Agoris M943

Poster copy ...............................................................49

Zoom ......................................................................... 50

Simple photocopy................................................50

Duplex photocopying ..........................................50

Photocopy with toner saving..............................50

Elaborated photocopy .........................................51

Identity card photocopy ......................................

Faxing documents............................................ 53

Sending faxes.......................................................53

Simple emission ........................................................ 53

Elaborate emission.......................

.............................53

Deferred emission .....................................................55

Stopping an emission in progress .....................56

Receiving faxes....................................................56

Printing received faxes in the memory ...................... 56

Monitoring fax emissions....................................56

Forcing an emission request ..................................... 56

Editing an emission request .........

.............................56

Deleting a document awaiting emission.................... 56

Print out a document awaiting emission

.................. 57

Printing documents from a PC........................ 58

Prerequisites ........................................................58

Choosing print options correctly .......................58

Paper tab................................................................... 58

Custom sizes tab.......................................................58

Job security tab ......................................................... 58

Advanced tab ............................................................ 59

Watermarks tab......................................................... 59

Overlays tab .............................................................. 59

Fonts tab ................................................................... 59

Device options tab.....................................................59

Settings tab ...............................................................59

Simple printing.....................................................59

Duplex printing.....................................................60

Secure printing.....................................................60

Receiving your fingerprint..........................................60

Launching secure printing .........

................................60

Retrieving/Releasing secure prints....

........................61

Cancelling a print in progress ............................61

Monitoring printing ..............................................61

Print out the list of saved print tasks.......................... 61

Force a print task.......................................................61

Editing a print task.....................................................62

Deleting a print task................................................... 62

Printing documents sent by email.................. 63

Prerequisites ........................................................63

Configuring the connection .

...............................63

Printing .................................................................63

Retrieving the machine's email address and

safeguarding printing.................................................63

Sending documents to the machine by email

for printing .................................................................64

Printing from the Mobile Print me

nu .......................... 64

Retrieving/Releasing prints

from the print queue ......64

Managing configuration of secure printing ................ 64

Cancelling a print in progress ............................66

Monitoring printing ..............................................66

Print out the list of saved print tasks.......................... 66

Force a print task.......................................................66

Editing a print task .................................................... 66

Deleting a print task .................................................. 66

Using a USB memory key................................ 67

Support compatibility.......................................... 67

Recommendations for using US

B keys ............ 67

Viewing the content of a USB key...................... 67

Printing files from a USB key ............................. 67

Printing photos from a USB key................................ 67

Printing documents from a USB key ......................... 68

Saving a document on a USB key...................... 69

Analyzing the content of your USB key ............ 70

Importing and exporting from a USB key.......... 70

Scanning and sending documents................. 71

Scan to Key .......................................................... 71

Scan to Mail.......................................................... 71

Scan to FTP.......................................................... 73

Scan to SMB......................................................... 74

Scan to PC............................................................ 76

Scan to Archive ................................................... 76

Stopping an emission in progr

ess

..................... 77

Receiving emails ................................................. 77

Monitoring document emissi

ons

....................... 77

Forcing an emission request..................................... 78

Editing an emission request ...................................... 7

Deleting a document awaiting emission...

................. 78

Print out a document awaiting emission.....

............... 78

Address book ................................................... 79

Creating and managing contacts....................... 79

Contact properties..................................................... 79

Creating a contact..................................................... 79

Editing a contact ....................................................... 80

Deleting a contact ..................................................... 80

Creating and managing contact lists................. 80

Properties of a contact list......................................... 80

Creating a list of contacts.......................................... 81

Editing a list of contacts ............................................ 81

Deleting a list of contacts .......................................... 81

Printing the address book .................................. 82

Accessing contacts on the LDAP server .......... 82

Exporting / Importing the address book ........... 82

Exporting the address book to the integrated

website...................................................................... 82

Exporting the address book to a USB key

................ 82

Importing the address book to the integrated

website...................................................................... 83

Importing an address book from a USB key ............. 83

Restoring the address book (Directory

card option).......................................................... 83

PC Functions .................................................... 85

Introduction.......................................................... 85

Required configuration ..........

............................. 85

Installing the software.........

................................ 85

Complete installation of the software ........................ 85

Installing drivers using the Companion Suite Pro

software .................................................................... 86

Manual installation of the drivers............................... 87

Monitoring the multifunction machine .............. 87

Companion Director ............................................ 88

MF 5990 - Agoris M943

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Graphic presentation................................................. 88

Activating utilities and applications............................ 88

Companion Monitor .............................................88

Graphic presentation................................................. 88

Peripheral management ............................................88

Displaying the status of consumables ....................... 90

Links ..........................................................................91

Companion Suite Pro functions .........................91

Document analysis.................................................... 91

Printing ......................................................................92

Fax communications ...........................................92

Presentation of the Fax window ................................ 92

Sending a fax ............................................................9

Receiving a fax.......................................................... 94

Monitoring fax communications................................. 94

Fax settings...............................................................94

Cover page................................................................ 95

Uninstalling the software ....................................98

Complete uninstallation of the software ....................98

Uninstalling the drivers..............................................98

Maintenance and incidents ........................... 100

Maintenance .......................................................100

General information.................................................100

Cleaning .................................................................. 100

Replacing consumables ..........................................102

Servicing..................................................................104

Removing paper jams........................................104

Possible paper jam locations................................... 104

Considerations for removing paper

jams................. 105

Scanner paper jam ..................................................105

Paper tray paper jam...............................................

105

Dupl

ex module paper jam .......................................105

Fuse

r unit paper jam ...............................................106

oner cartridge paper jam.......................................107

Storage................................................................108

Packing and transporting the machine............108

Updating the Firmware from the integrated

website................................................................108

Updating the Firmware via USB key ................108

Troubleshooting ............................................. 110

Troubleshooting.................................................110

Troubleshooting paper jams.............................112

Troubleshooting print quality problems..........113

Smart card incidents .........

...

.............................118

Communication failures ....................................118

Scanning failure.......................................................118

Sending failure ........................................................118

Communicat

ion failure codes.................................. 119

Safety............................................................... 121

Safety Instructions.............................................121

Laser Safety Information..........

.........................121

For Europe/Asia ...................................................... 121

Position of safety labels on the machine ........122

Power switch symbols ......................................122

Regulatory information .....................................122

Certifications in Europe ...........................................122

Location conditions...........................................123

Precautions for use ...........................................123

Operating environment............................................123

Precautions for using the machine.......................... 123

Precautions for using the touch screen

................... 124

Safety information ............................................. 124

Safety during operation........................................... 124

Handling and moving the machine .................. 125

Shocks during handling........................................... 125

Moving the machine..................

.............................. 125

Handling toner cartridges........................................ 126

Environment....................................................... 126

Packaging ............................................................... 127

Batteries and rechargeable batteries ...................... 127

The product............................................................. 127

Energy Star ............................................................. 127

Software user license........................................ 127

Definition ................................................................. 127

License.................................................................... 127

Ownership............................................................... 128

Duration .................................................................. 128

Warranty ................................................................. 128

Liability .................................................................... 128

Development........................................................... 128

Applicable law ......................................................... 128

Registered trademarks...................................... 128

Reproductions prohibited................................. 1

Software licenses ...................

........................... 129

GNU GENERAL PUBLIC LICENSE Version 2,

June 1991 ............................................................... 129

GNU LESSER GENERAL PUBLIC LICENSE

Version 2.1, February 1999 .................................... 132

Characteristics ............................................... 137

Recommendations for the paper ..................... 139

Which paper formats can be used? ........................ 139

Standard / recycled paper....................................... 1

Thick paper ............................................................. 1

Fine paper............................................................... 141

Envelopes ............................................................... 142

Labels ..................................................................... 142

Cards ...................................................................... 143

Transparencies ....................................................... 143

Index cards ............................................................. 144

Printable surface ..................................................... 144

Page margins.......................................................... 145

- 6 -

MF 5990 - Agoris M943

1 - Presentation of the machine

Presentation of the machine

Description of the machine

1 Automatic document feeder (ADF) 10 Paper reception stop

2 Paper adjustment guide 11 Main paper tray

3 Automatic document feeder 12 On/Off button

4 Original document output 13 Secondary paper tray

5 Paper reception stop 14 Toner cartridge access button

6 Fingerprint reader 15 Smartcard reader

7 Number pad 16 Touch screen

8 Master USB connector (USB key) 17 Access handle to flatbed scanner

9  Paper output

 Toner cartridge access flap

MF 5990 - Agoris M943

- 7 -

1 - Presentation of the machine

Control panel description

18 Power cable connection 21 LAN connector

19 LINE 1 In - telephone cable connection 22 Slave USB connector (for PC)

20 LINE 2 In - telephone cable connection

(dep

ending on the model)

23 Duplex module

Key Description

To access the machine's ho

me screen

To activate the Send Fax function

To activate the Scan Document function

To activate the Copy Document function

 To cancel the operation in progress  To exit a menu without saving the changes

To run the operation in progress (copy, fax emission, scanning)

Light indicator

Machine status indicator:

 green: standby  flashing orange: starting  red: failure

- 8 -

MF 5990 - Agoris M943

2 - Installation

Installation

Packaging contents

The packaging contains the components listed below:

• Multifunction printer

• Duplex module

• Front panel

• 1 toner cartridge

• 1 initialisation card

• 1 installation guide

• 1 User manual CD-ROM

• 1 installation CD-ROM for PC

• 1 power cable

• 1 telephone cable

• 1 consumable leaflet

Installing the machine

1 Unpack the machine and remove all protective

shims, as illustrated in the installation guide.

2 Install the printer in a suitable place respecting the

safety instr

ctions described in the section Safety

[ 121].

3 Place the front panel and remove the protective

plastic

film from the

screen, as illustrated in the in-

stallation guide.

4 Unpack the duplex module, as illus

rated in the in-

stallation guide.

5 Install the duplex module at the rear of the ma-

chine, as illustrated in the i

stallation guide.

Installing options

Additional paper tray

Consult the installation guide supplied with this option for installation instructions.

Perfume diffuser

The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is installed and activated, the machine diffuses perfume every hour, and for a period of time defined by you.

Consult the installation guide supplied with this option for installation instructions.

To activate and configure this option, consult the section Perfume setting [ 24].

Installing the toner cartridge

1 Stand opposite the machine. 2 Press the toner cartridge access button.

3 Lift up the flatbed scanner and open the access flap

to the tone

r cartridge.

4 Unpack the new toner cartridge and shake it gently

7 to 8 times to

distribute the toner evenly through the cartridge. Shaking the toner cartridge carefully will guarantee the maximum number of copies per cartridge.

5 Take hold of the toner cartridge by the handle,

ace it on a flat surface and remove the cover by

pulling on it horizontally.

Caution

Before installing any options, the machine and the option to be installed must be switched off and disconnected from the mains power supply.

MF 5990 - Agoris M943

- 9 -

2 - Installation

6 Insert the toner cartridge into its compartment,

pushing it fully in until it engages (last movement downwards).

7 Close the access flap to the toner cartridge and

lowe

r the flatbed scanner.

Loading media

Loading paper into the paper tray

The procedure for loading paper described in this section applies to all paper trays in the machine.

1 Remove the paper tray from the machine and place

it o

n a flat surface.

2 Remove the cover from the paper tray.

3 Press the paper compression flap to lock it.

4 Press on the longitudinal paper guide and slide it to

the r

equ

ired paper format.

5 Press on the right lateral paper guide and slide it to

the requ

ired paper format.

Note

Make sure you remove the toner cartridge cover horizontally so as not to break it inside the toner cartridge. After removing the cover, do not shake the toner cartridg

e. You may risk spilling toner.

Note

Before loading paper, consult the section Recommendations for paper [



139].

Note

If you are using paper format greater than A4, see the section Loading paper format larger than A4 [



10]. If you are using transparencies, see the section Loading transparencies into the paper tray [



11].

- 10 -

MF 5990 - Agoris M943

2 - Installation

6 Fan the paper and even it up on a flat surface to

prevent paper jams or skewed prints.

7 Load the sheets into the paper tray with the print

surf

ace facing up.

8 Make sure the paper does not exceed the fill limit.

9 Replace the cover on the paper tray. Ensure that

the

ver is properly closed.

10 Replace the paper tray in the machine and push it

in ful

11 Define the paper format and type used in the ma-

chine.

 The machine automatically detects standard paper

form

ats. To check / define the format and type of pa-

per loaded, consult the section Paper settings [ 25].

Loading paper format larger than A4

The procedure for loading paper described in this section applies to all paper trays in the machine.

1 Remove the paper tray from the machine and place

it o

n a flat surface.

2 Remove the cover from the paper tray.

3 Unlock the two catches by sliding them towards the

tside

4 Pull the extendable part of the paper tray by taking

hold of the handle and pulling

it to the required pa-

per format.

Note

The loading capacities depend on the paper tray used:

- main / additional paper tray: up to 550 sheets of standard paper (80g/m² [22lb])

- secondary paper tray: up to 150 sheets of standard paper (80g/m² [22lb])

Note

If you are using paper format smaller than A4, see the section Loading paper in the paper tray [ 9]. If you are using transparencies, see the secti

on Loading transparencies into the

paper tray [ 11] .

MF 5990 - Agoris M943

- 11 -

2 - Installation

5 Press on the longitudinal paper guide and slide it to

the required paper format.

6 Press on the right lateral paper guide and slide it to

the

required paper format.

7 Fan the paper and even it up on a flat surface to

ent paper jams or skewed prints.

8 Load the sheets into the paper tray with the print

surf

ace facing up.

9 Make sure the paper does not exceed the fill limit.

10 Replace the cover on the paper tray. Ensure that

the cover

is properly closed.

11 Replace the paper tray in the machine and push it

in fully.

12 Define the paper format and type used in the ma-

chine.

 The machine automatically detects standard paper

for

ats. To check / define the format and type of pa-

per loaded, consult the section Paper settings [ 25].

Loading transparencies into the paper tray

1 Remove the paper tray from the machine and place

it on a flat surface.

Note

The loading capacities depend on the paper tray used:

- main / additional paper tray: up to 550 sheets of standard paper (80g/m² [22lb])

- secondary paper tray: up to 150 sheets of standard paper (80g/m² [22lb])

Caution

Only use transparencies for black and white printing. Never use transparencies for colour printing. You may risk damaging the machine. Remove printed transparencies from the output tray to prevent the accumula

tion of

static electricity.

- 12 -

MF 5990 - Agoris M943

2 - Installation

2 Remove the cover from the paper tray.

3 Press the paper compression flap to lock it.

4 Press on the longitudinal paper guide and slide it to

the

required paper format.

5 Press on the longitudinal paper guide and slide it to

the

required paper format.

6 Fan the transparencies in small quantities and

en them up on a flat surface to prevent paper

jams or skewed prints.

7 Load the transparencies into the paper tray with the

int su

rface facing up.

8 Make sure the transparencies do

not exc

eed the fill

limit.

9 Replace the cover on the paper tray. Ensure that

the cover

is properly closed.

10 Replace the paper tray in the machine and push it

in fully.

11 Define the format and type of transparencies used

in the mac

ine.

 The machine automatically detects standard paper

form

ats. To check / define the format and type of pa-

per loaded, consult the section Paper settings [ 25].

Starting up the machine

Connecting the machine

Note

The loading capacities depend on the thickness of the transparencies used. You can load up to 100 transparencies of standard thickness in the paper trays.

WARNING

Before connecting the power cable, you must consult the Safety Instructions [



121].

MF 5990 - Agoris M943

- 13 -

2 - Installation

1 Connect one end of the telephone cable to the ma-

chine socket and the other to the wall telephone socket.

4 Connect one end of the LAN network cable (not

sup

plie

d) to the machine port and the other to your

local network port for the machine.

5 Ensure that the On/Off button is on Off (position 0).

6 Connect the mains cable to the machine. Connect

the ma

ins cable to the wall socket.

7 Press the On/Off button to switch the machine on

(position I).

Initial configuration of the machine

After a few seconds, when the printer preheating phase is complete, the machine initialisation phase starts.

1 Insert the initialization card provided with the ma-

chine in the card reader.

2 Once the analysis is complete, remove the initiali-

zation card from the card reader.

Note

If you have the dual-line model, and you want to connect the machine to two dedicated telephone lines:

a) Connect the end of the telephone

line cable 1 to the L1 machine socket

b) Connect the end of the telephone

lin

e ca

ble 2 to the L2 machine

socket

c) Connect the other ends of the line 1

d 2 ca

bles to the corresponding

telephone wall so

ckets.

WARNING

The power cable is used to disconnect the machine from the power supply. As a precaution, the mains power socket must be located near the machine and easily accessible

in the event of danger.

- 14 -

MF 5990 - Agoris M943

2 - Installation

In this section, you will find the initial settings to be configured to be able to use your machine's basic functions:

• geographic settings (country, lang

uag

e, communica-

tion network);

• date / time settings;

• fax settings (machine name and number);

• local network settings (automatic config

ura

tion of the

Ethernet network);

• paper settings.

To configure the geographic settings:

1 Press the MENU key. 2 Press OTHER COMMANDS > SETTINGS >

GENERAL > GEOGRAPHICAL > COUNTRY.

3 Select the required country from the list. Use the up

down arrows to scroll through the available

countries. Press OK to confirm the new setting.

 Choosing the country automatically configures

the mach

ine's default language and the telecom-

munications network.

4 In the navigation path at the top of the screen,

pres

s GENERAL to return to the previous menu.

To set the machine's date and time:

1 In the menu GENERAL, press DATE AND TIME. 2 Press TIME. Enter the time using the virtual key-

board. Press OK to confirm the new setting.

3 Press DATE. Enter the date using the virtual key-

board. Press OK to confirm the new setting.

4 In the navigation path at the top of the screen,

s GENERAL to return to the previous menu.

To define the machine's number and name, required for t

e fax function:

1 In the menu GENERAL, press FAX. 2 Press PHONE NUMBER LINE 1. Enter the number

ing the virtual keyboard. Press OK to confirm the

new se

tting.

3 Press LINE 1 NAME. Enter the machine's name

ing the virtual keyboard. Press OK to confirm the

new se

tting.

4 In the navigation path at the top of the screen,

s SETTINGS to return to the previous menu.

To run an automatic configuration of the Ethernet

net

ork (automatic allocation of the IP address via the

DHCP s

erver):

1 In the menu SETTINGS, press COMMUNICATION

> LOCAL NETWORK >IPV4>ADDRESS

ALLOCA

TION.

2 Select AUTOMATIC fro

m the options available in

the list.

Pres

s OK to confirm the new setting.

 The machine will search for a DHCP or

BOOTP server on the local network that can dynamically allocate its network settings.

 This operation may take a few minutes.

3 Check that the parameters IP ADDRESS,

SUBNET MASK, GATEWAY, PRIMARY DNS, SECONDARY DNS, WINS 1 SERVER and WINS 2 SERVE

R are correctly entered. If this is not the

case, you w

ill have to configure them manually.

4 Press MENU to return to the home screen.

To check and/or specify the paper type and format for each

machine tray:

1 Press PAPER. 2 Press FORMAT. Check that the paper format de-

tected in each tray is correctly

entered. To correc

t a paper format, press on the corresponding tray; select the required format from the list and press

OK to confirm.

3 Press TYPE. Check that the paper type detected in

tray is correctly entered. To correct a paper type, press on the corresponding tray, select the required paper type from the list and press OK to confir

4 Press MENU

to return to the home screen.

Consult the section Configuring the machine and services [ 21] for more available parameters, and to configure the machine according to your specific needs.

Note

This section will help you to first configure the machine, assuming the use of a direct telephone line on the PSTN network, and an Ethernet configuration via a DHCP server with automatic allocation of IP address. Consult the section Configuring the machine and services [



21] if you want to

configure the machine differently.

MF 5990 - Agoris M943

- 15 -

3 - Getting to know the machine

Getting to know the machine

Please read this section carefully to get to know your machine.

In it you will find the operating principles

required

whatever

function you are using.

Navigation principles

Using the buttons

Navigating through the machine's functions and menus is very intuitive.

The touch screen displays the fu

nctio

ns, menus, actions

and parameters in the form of buttons. Just press on a button to open a menu and access the

sub-

men

us, run an action or change a parameter.

A greyed-out button means the function or action is un

availab

le (depends on another deactivated setting, or

an option not installed, etc.).

Virtual editor

When you press on a parameter to change it, the machine automatically displays a virtual editor: a number pad for ente

ring figures (e.g.: fax number), an alphabetical keypad for entering text (e.g.: file name). Check boxes or lists are used for activating or selecting functions.

When changing a field, conventional text editing actions ar

e availa

ble: delete the character before the cursor

( ), move through the data field ( / ), switch from upper to lower case, or display / hide punctuation marks and sp

ecial characters.

Whatever the modification to be made, the editor allows you to c

rry out the following:

• OK: confirm the modification

• CANCEL: cancel the modification

Screen scrolling

When a dedicated function (e.g. copy a document) or menu (e.g. create a contact in the address book) includes a series of parameters on several screens, the lower frame on the screen displays the button OTHER COMMANDS or OTHER PARAMETERS.

You can scroll through the screens by pressing the button

OTHER COMMANDS or OTHER PARAMETERS.

Navigation path

To help know where you are in the menu arborescence, the upper frame of the screen displays the navigation path le

ading to the current menu. For example, to create

a contact in the add

ress book, the path is as follows:

1 Press the MENU key to display the home screen.

2 Press the ADDRESS BOOK button. 3 Press the CONTACTS button. 4 Press CREATE.

 The upper frame displays the following navigation

: icon Home > ADDRESS BOOK > CONTACTS

> CREAT

Use the navigation path to find your way around the menu

s, but also to return to a previous menu or directly to

the home screen, by pressing directly the required button:

• CONTACTS to return to the previous menu

• Home icon to return to the home screen, etc. The procedures described in this document use the

inciples of the navigation path. Thus, access to the creation of a contact in the address book is described as follows:

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS >

CREATE.

The parameters that can be changed are then presented on

e by

one with a description of the required data and

confirmation of the modifications.

Presentation of specific functions

The machine is equipped with special keys enabling you to access specific functions directly:

• : activates the send fax function.

In this mode, the machine displays by default the sc

en for entering a fax number. You can start to

configure your fax emission.

• : activates the scan and send document

function.

In this mode, the machine displays by default the scr

en to select a Scan to function. Once selected,

you can start to configure how your document is sent.

• : activates the copy document function.

In this mode, the machine displays by default the scr

en for entering the number of copies to make. You can start to configure how your document is copied.

The backlit key identifies the mode activated on the ma

ine.

Refer to the specific chapters for these functions for more in

rmation on how they work and tips for using them:

• Photocopying documents [ 49]

• Faxing documents [ 53]

• Scanning and sending documents [ 71]

- 16 -

MF 5990 - Agoris M943

3 - Getting to know the machine

Presentation of the home screen and menus

The home screen allows you to access:

• machine configuration utilities and menus

• monitoring of operations and communications in progress

• warning and error messages

The machine displays the home screen either:

• by pressing the MENU key

• by pressing the Home icon in the navigation path

• or when a specific function is running, to display the cu

ent operation progress (document being scanned,

fax being sent, etc.)

The home screen displays the available menus in the left an

d rig

ht frames. The central frame displays the current operations and warning or error messages in the form of buttons.

Configuration utilities and menus

The home screen allows you to access the following configuration utilities and menus:

Button Description

SEND QUEUE The emission queue contains all

the docu

ments waiting to be sent and being sent (faxes, sent by the local network, etc.). For more information, see sect

ions Mon

itoring fax emissions [ 56] et Monitoring document emissions [ 77].

PRINT QUEUE The print queue holds all the

docu

ments waiting to be printed or being printed. For more information, consult the section Monitoring printing [ 61].

USB KEY This menu is specially for a USB

key

and is only access

ible when a USB key is inserted in the machine. For more information, see sect

ion Us

ing a USB memory

key [ 67].

ADDRESS BOOK Press this button to access the

machine'

s address book and manage contacts and contact lists. For more information, consult the section Address book [ 79].

MOBILE PRINT This menu is used for printing

ments sent by email. For more information, consult the section Printing documents sent by email [ 63].

STANDBY Press this button to switch the

machine to standby immediately. For more information, consult t

e section Immediate standby

[ 22].

SETTINGS This menu allows you to access

the machin

e's configuration parameters. For more information, see sec

ion Configuring the machine

and services [ 21].

STATUS This menu includes the

hard

ware and software information for the machine, for use in the event of technical intervention. For more information, consult t

e section Hardware and

software information [ 43].

REPORTS This menu allows you to access

port printing (function guide, consumable status, activity counters, current settings, address book entries, existing user accounts, prints to be released, installed fonts and communications log).

IDENTIFICATION The administrator may restrict

cess to certain machine functions. In this case, only au

orised users can use the restricted functions after they have identified themselves correctly. This menu allows you to access th

e o

ptions in your user account. For more information, consult th

e section Logging in on the

machine.

CONSUMABLES This utility allows you to check

the status of th

e machine's consumables. For more information, consult t

e section Consumable status

[ 43].

PAPER Use this menu to check or

spec

ify paper formats and types loaded in the machine's paper trays. For more information, consult t

e section Paper settings

[ 25].

Button Description

MF 5990 - Agoris M943

- 17 -

3 - Getting to know the machine

Monitoring of operations and communications in progress

The operations and communications in progress are displayed in the central frame of the home screen in the form of buttons.

Sending a fax is thus represen

d by a button labelled Fax

emission, receiving a fax by a button labelled Fax rece

ption, etc.

To help you identify the operations and communications in

ogress, the possible labels are as follows:

To check or consult the operation data, just press the corresponding button. A detailed description window is displayed on the screen. In the event of simultaneous actions, a selection list allows you to choose the operation you require.

Once the operation or communication is complete, the cor

esponding button disappears.

If a communication could not be completed and requires sen

ing again, the button disappears but the emission request is reallocated to the emission queue for subsequent emission.

To cancel the operation in progress, press the key. A confirmation message is displayed.

Warning and error messages

When there is a problem on the machine, a warning window is automatically displayed on the screen, with a detailed description of the problem encountered.

Depending on the gravity of the pr

lem, you should act immediately to correct it (paper jam, empty paper tray, etc.), or confirm that you acknowledge the warning (toner nearly out).

If you ignore the message by closing the window or if the tou

h screen is not touched for several seconds, the warning or error window closes. However, it is recorded in the central frame of the home screen in the form of a button.

The label is used to rapidly identify the nature of the pr

lem (e.g.: paper jam). A colour code is used to

identify the gravity of the problem:

• red: a serious error has occurred, rendering one or

machine functions unusable. You must resolve the incident immediately (e.g.: paper jam, paper out, cover open, toner out).

• orange: a minor problem has occurred. You must resolve the incident as soon as possible (e.g.: toner n

ear

ly out).

To consult the warning message or error, just press the cor

esponding button. A detailed description window is

displayed on the screen.

LANGUAGE The administrator may define

o pr

eferred languages for displaying machine menus. Press this button to switch from

ne language to the other.

INTERNET The administrator can configure

the mach

ine to connect to the internet via the telephone line. This menu allows you to m

nually force a connection in

order to:

 send / receive emails;  authorise technical support to

take co

ntro

l of the machine (see Remote reading and maintenance [ 40])

Label Action in progress

COPY Photocopy in progress.

FAX SCAN Document scanning in p

rogress

before fax emission.

PC SCAN Document scanning in p

rogress before sending to a computer (Scan to PC function).

FAX EMISSION

Fax emission

in progress on the

telephone line.

FAX RECEPTION

Fax reception in progress on the telephon

e line.

MAIL EMISSION

Email em

ission in progress.

MAIL RECEPTION

Email reception in progress.

PRINT PC Document printing in progress

sent fr

om a computer.

PRINT FAX Printing in progress of a fax or

email received.

Button Description

PRINT REPORT

Printing in progress automatically generated by the machine (emission report, communication log) or launched by a user from the machine menu (printing of function guide, address book, settings, etc.).

ANALYSE USB KEY

Analysis in progress of the co

ntent of

a USB key inserted in

the machine.

SWITCH TO STANDBY

machine switching to

standby

when conditions are met.

Label Action in progress

- 18 -

MF 5990 - Agoris M943

3 - Getting to know the machine

Inserting original documents

The instructions for inserting original documents are the same for copies, faxes or scanned documents.

Using the flatbed scanner

Accepted formats

The format of documents for scanning should respect the following conditions:

• Maximum length: 299 mm.

• Maximum width: 219 mm.

Inserting the document

1 Open the cover of the flatbe

d scan

ner.

2 Place your document with the side to be copied

face

down on the window respecting the indica-

tions around the window.

3 Close the cover of the flatbed scanner.

Using the autofeed scanner

The autofeed scanner enables you to scan original documents comprising one or several sheets. You can place up to 70 sheets of 80 g/m² in the automatic feeder.

Accepted formats

A5, A4, Letter, Legal or any other format respecting the following conditions:

• Length between 140 mm and 358 mm.

• Width between 139 mm and 219 mm.

• Weight between 60 and 105 g/m².

Recommendations for use

• Do not load documents of different sizes or weights.

• Remove staples or paper clips before inserting documents in the automatic feeder.

• Do not insert the following types of documents:

– Creased or folded paper.

– Torn paper.

– Corrugated paper

Inserting the document

1 Move the paper guides apart to the maximum. 2 Insert your document in the autom

atic fe

eder, side

to be copied facing upwards.

3 Adjust the paper guides against the document.

4 Set the limit stop on the output tray for scanned

ments to the size of the original document.

Using the Multiple Scan option correctly

To meet your scanning needs, the Scan to functions allow you to "add" and group pages from several documents in the same emission.

Activating the Multiple Scan option is especially useful in the following

cases:

•

you are using the autofeed scanner and your document is voluminous. The number of pages exceeds the

capacity of the document feeder (70 pages 80 g/

m²), but you want the recipient to receive a single file.

• you are using the flatbed scanner and your document con

ains several pages that you want to scan one after

the other so that the recipient receives a single file.

• you want to use the flatbe

d sca

nner and the autofeed scanner to scan different pages, but you want the recipient to receive a single file.

Use the following table to know how to configure and use the Multiple Scan option.

MF 5990 - Agoris M943

- 19 -

3 - Getting to know the machine

Logging in on the machine

Depending on the machine configuration, access to functions may require logging in with a user code or by fingerprint reading. This information is defined in your user account by the machine administrator.

For your login information and user rights attributed to you, co

nsult yo

ur machine administrator.

When a function (e.g.: copy, scan, etc.) or access to a fu

nction r

equires authorisation, a login screen is

displayed. To login in under your user account:

• enter your 4-digit user code using the virtual keyboard or the

keypad.

•

if you have recorded your fingerprint in your user account (see Personalising your user account / finger

print), place your reference finger on the finger-

print reader and slide it slowly downwards.

When identification is successful, the machine allows you to a

cess the function requested or performs the action in

progress. If identification fails, the machine displays an explanatory

ssage (insufficient rights, unknown account, etc.). In this case, consult your machine administrator to check the validity of your identification.

Logging in or out of your user account

When the use of or access to a function requires rights, the machine displays the identification screen. If the machine is unused for a certain time, defined by the security level in your user account, you are automatically logged out.

However, you may manually force the connection or d

sconnection from your user account.

To login manually:

1 Press MENU.

2 Press [OTHER COMMANDS] > IDENTIFICATION

> LOGIN.

 The machine displays the identification screen. To log out manually:

1 Press MENU.

2 Press [OTHER COMMANDS] > IDENTIFICATION

> LOG OFF.

 The machine disconnects you from your user ac-

count.

Personalising your user account / fingerprint

Your user account is created by the machine administrator, who will inform you of your 4-digit user code.

You can personalise some information:

Setting Description

NO Multiple Scan deactivated.

The machine operates a single scan

ning operation. Before sending, the machine checks for

the presence of paper in the

document feeder.  If a document is detected, the scan

unched from the autofeed

scanner.

 If no document is present in the

cume

nt feeder, the scan is

launched from the flatbed scanner. Once the scan is complete, the ma

ine sends the document.

YES Multiple Scan activated.

The machine allows you to repeat the scanning

operations, and scan several groups of documents. Before sending, the machine checks for

the presence of paper in the

document feeder.  If a document is detected, the scan

unched from the autofeed

scanner.

 If no document is present in the

cume

nt feeder, the scan is

launched from the flatbed scanner. Once the scan is complete, a m

ssage is displayed asking you to accept or refuse scanning of additional pages.

1 retrieve the previously

scan

d document.

2 Place the next document in the

scan

r of your choice.

3 Accept the additional scan.

4 Once the document scan is

mple

te, refuse the scanning

of additional pages.

The machine then sends the sca

ned document.

Information Description

Code The 4-digit code for your user

acco

unt. This code is unique and

pers

onal. Note: only the administrator can modify th

e user code.

Name This information is optional, and

may be useful to rapidly

identify your work, especially in the print queue.

- 20 -

MF 5990 - Agoris M943

3 - Getting to know the machine

To personalise your user information:

1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION

> PERSONAL DATA.

 The machine displays the identification screen.

3 Enter your 4-digit user code using the virtual key-

board or the keypad.

 The consultable / customisable information in

your user

account appears on the screen.

4 To personalise your user account name, press

NAME. Enter the name using the virtual keyboard.

In the

event of an error, use the key to delete

a character. Press OK to confirm.

5 To enter your email address, press EMAIL

ADDRESS Enter you

r email address using the vir-

tual keyboard. In the event of an err

or, use the

key to delete a char

acter. Press OK to con-

firm.

6 To enter your fingerprint, press FINGERPRINT

Plac

e the finger you will always use, y

our reference finger, on the fingerprint reader and slide it slowly downwards. The machine informs you when the option is successful.

 If you have entered your email address, the ma-

chine automatically sends you

your fingerprint.

7 When you have made the modifications, press

MENU to return to the home screen.

Email Addres

Enter your email address if you wish to receive your fingerprint by email. You may then send documents securely from your computer for printing by attaching your fingerprint (see Secure printing [ 60]). Each time your email is changed, the ma

ine automatically sends you your fingerprint if it is recorded.

Fingerprint This action allows you to record

the fingerp

rint of one of your fingers (reference finger), and use this identification method on the machine. Note: you are free to use either your

4-d

igit user code or your fingerprint to identify you. If you have entered your email ad

ess, the machine automatically sends you your fingerprint. Each time your fingerprint is chan

ged

, the machine automatically sends you the updated fingerprint if you have entered your email address.

Information Description

MF 5990 - Agoris M943

- 21 -

4 - Configuring the machine and the services

Configuring the machine and the services

User rights

Printing out the guide to functions

Print out the guide to functions to familiarize yourself with the machine's available functions and the structure of the menus.

To print out the guide to functions:

1 Press MENU. 2 Select REPORTS > GUIDE.

 The machine prints out th

e gu

ide to functions.

Remote configuration

You can configure and consult the same parameters remotely as those used locally.

Prerequisites To be able to remotely configure the terminal, you should:

• have a web browser on your PC (Internet Explorer version 5 or later for optimal operation).

• define the parameters of the machine's local network IP ad

ess, local address filter, etc. (see Network

char

acteristics).

Accessing the integrated web server

1 Open a browser with the PC that is registered on

e ne

twork.

2 Enter the machine's IP address in the address field

nd con

firm by pressing Enter.

3 When the home page opens, select the interface

ngu

age.

4 Change the required parameters on the screen and

con

irm.

User rights

If user rights management is activated, and if access to the web server is restricted only to authorized user accounts:

• the site will only accept a maximum of 5 users

con-

nected a

t once.

• the site will only accept 1 active session per

user con-

nected.

• some operations may be cancelled

if th

ey are already

being executed by another connected user.

General settings

Date/Time Settings

Setting the date and the time

At any time, you can edit the machine's date and time.

1 Press MENU. 2 Select SETTINGS > GENERAL > DATE AND

TIME. 3 Select TIME to set the machine time. 4 Enter the time using the virtual keyboard. Use the

and keys to pass from one character to the

next. In the event of an error, use the key to

delete a character. Press OK to confirm the new

sett

ing.

5 Select DA

TE to set the ma

ine date.

6 Enter the date using the virtual keyboard. Use the

and keys to pass from one character to the

next. In the event of an error, use the key to

delete a character. Press OK to confirm the new

setting. 7 Press MENU

to return to the home screen.

Personalizing the date and time format

You can modify the display format of the date and time to your needs.

1 Press MENU. 2 Select SETTINGS > COMFORT > DATE/TIME. 3 Select TIME FORMAT. 4 Select the required format from the list. Press OK

onfirm the new setting.

5 Select DATE FORMAT. 6 Select the required format from the list. Use the up

d down ar

rows to scroll through the available for-

mats. Press OK to confirm the new setting.

7 Press MENU to return to the home screen.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

The date and the time can be set automatically if an SNTP server is present on the network. For more information, consult the section Configuring the SNTP server [



36].

- 22 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

Setting winter / summer time

You can activate automatic management of winter and summer time. The time will be changed automatically on the last Sunday in March for the switchover to summer time (+1hr) and the last Sunday in October for the switchover to winter time (-1hr).

To activate the automatic time change:

1 Press MENU. 2 Select SETTINGS > COMFORT > DATE/TIME. 3 Press AUTO ADJUST. 4 Select the required status from the list. Press OK to

con

irm the new setting.

5 Press MENU to return to the home screen.

Defining the time zone

To define the time zone:

1 Press MENU 2 Select SETTINGS > COMFORT > DATE/TIME. 3 Press TIME ZONE. 4 Select the time zone from the

st. Use the up and

down arrows to view all available time zones.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Geographic Settings

These parameters enable you to use your machine in the various pre-configured countries and in various languages.

Defining the country

By choosing a country, the following are reset:

• the public telephone network parameters;

• the machine's default language;

• the type of virtual keyboard;

• the display format for the date and time. To define the country:

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > COUNTRY.

3 Select the required country from the list. Use the up

down arrows to scroll through the available

countries. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Defining the telecommunication network

This parameter enables you to specify manually the type of public telephone network for a country, so that your machine can communicate on the public telephone network of the selected country in accordance with the standards in force.

By default, when configuring a country, the type of public tele

one network to be used in the country concerned is

defined automatically.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > PHONE TYPE. 3 Select the required option from the list. Use the up

down arrows to scroll through the available op-

tions. Press OK to confirm the new setting. 4 Press MENU to return to the home screen.

Defining the language

You can define two favourite languages to display the machine menus. To choose these two languages from the home screen, press LANGUAGE.

By default, when configuring

the country, the preferred

languages are defined automatically.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > FIRST LANGUAGE. 3 Select the required language from the list. Use the

and down arrows to scroll through the available

options. Press OK to confirm the new setting.

4 Press SECOND LANGUAGE. 5 Select the required language from the list. Use the

and down arrows to scroll through the available

options. Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Defining the virtual keyboard

This parameter is used to define the type of virtual keyboard to be displayed on the screen depending on the country where the machine is used.

By default, when configuring

the country, the type of

virtual keyboard is automatically defined.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > KEYBOARD. 3 Select the required country from the list. Press OK

onfirm the new setting.

4 Press MENU to return to the home screen.

Switching the machine to standby

Immediate standby

It is possible to switch the machine to standby instantly from the home screen by pressing the STANDBY button. The me

ssage SWITCH TO STANDBY is displayed in the

cent

ral frame of the home screen, the machine instantly switches to standby and the screen switches off automatically.

MF 5990 - Agoris M943

- 23 -

4 - Configuring the machine and the services

Planned standby

This function is used to activate machine standby when it is not in use. The time to switch the machine to standby can be immediate or several minutes according to your needs.

1 Press MENU. 2 Select SETTINGS > COMFORT > ENERGY

SAVING. 3 Press TIMEOUT. 4 Select the required option from the list. Press OK to

con

irm the new setting.

5 If you have selected PROGRAMMING, enter the

ameters START TIME and END TIME with the

start an

d end times of the standby time range.

Press OK to confirm the new setting.

6 Press MENU to return to the home screen.

Economy mode settings

You can activate various economy modes on the machine:

• Energy saving,

• Paper saving,

• Toner saving,

• Easy saving.

Energy saving

This parameter sets the switching of the machine to standby to its lowest setting of 5 minutes.

1 Press the MENU key. 2 Select SETTINGS > ECO > ECO ENERGY. 3 Select the required option from the list. Press OK to

con

irm the new setting.

By default, the machine is set to NO.

4 Press MENU to return to the home screen.

Paper saving

This parameter is used to set all documents printed on the machine by default to Duplex printing.

1 Press the MENU key. 2 Select SETTINGS > ECO > ECO PAPER. 3 Select the required option from the list. Press OK to

confir

m th

e new setting.

By default, the machine is set to NO.

4 Press MENU to return to the home screen.

Toner saving

This parameter is used to reduce the quantity of toner consumer by all the machine's print-outs.

1 Press the MENU key. 2 Select SETTINGS > ECO > ECO TONER. 3 Select the required option from the list. Press OK to

confir

m th

e new setting.

By default, the machine is set to NO.

4 Press MENU to return to the home screen.

Easy saving

This function activates the parameters ECO ENERGY, ECO PAPER and ECO TONER to their best value in

term

s of electricity, paper and ink consumption.

1 Press the MENU key. 2 Select SETTINGS > ECO > EASY SAVE. 3 Select the required option from the list. Press OK to

confir

m th

e new setting.

By default, the machine is set to NO.

Note

Some operations may prevent the machine from immediately switching to standby. For example, if printing is in progress or if the machine is accessing data on a USB key.

Note

To avail of the energy saving modes in PC printing, a version of the software Companion Suite Pro LH2 greater than or equal to v1.2 must be

used.

Option Description

YES The machine switches to standby

after 5

minutes (lowest setting).

NO The time before the machine

switches to standby corresponds to the value chosen in the planned standby setting (see Planned standby [ 23]).

Option Description

YES All printing is set by default to

Duplex mode.

NO Each print job takes its default

configur

ation value

Option Description

YES The quantity of toner used is

duced. The print-outs are

lighter.

NO Printing with toner saving is

deac

tivated.

Option Description

- 24 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Ergonomics

Choosing the layout of menu and parameter buttons

You can configure the layout of the parameter buttons of the following functions:

• MENU,

• FAX,

• SCAN,

• COPY. All parameters in each function can be ordered differently

as th

e user

requires.

Configuring the layout of buttons

To configure the layout of menu buttons and their parameters, proceed as follows:

1 Press the MENU key. 2 Select SETTINGS > MyMFP. 3 Press the button whose parameters you want to re-

order.

4 Browse through the list to select the parameter you

want to reorder using the keys available:

5 Press the parameter to select it. It becomes blue. 6 Press the forward or recede key to move the pa-

rameter in the list and reorder it as you want.

7 Press the OK button to confirm the new layout of

the bu

tto

ns.

Return to the previous function

1 Press MENU. 2 Select SETTINGS > COMFORT > RETURN

FUNCTION.

3 Se

lect the required option from the list. Press OK to

confir

m th

e new setting.

4 Press MENU to return to the home screen.

Perfume Setting

The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is activated, the machine diffuses perfume every hour, and for a period of time defined by you.

By default, the machine does no

t r

ecognize the perfume

unit installed (set in WITHOUT). To activate this option, you just need to configure the

setting PERFUME to the diffusion length of your choice. Note that the longer the diffusion time, the more the

fume is pronounced, and the shorter the lifespan of the

perfume unit.

1 Press MENU. 2 Select SETTINGS > COMFORT > PERFUME. 3 Select the required option from the list. Press OK to

confir

m th

e new setting.

Option Description

YES The 3 parameters are set to YES .

NO Each parameter conserves its

previou

s value.

Button Description

MENU Access the list of all parameters

for the butt

on MENU for

reor

dering.

COPY Access the list of all parameters

for the butt

on COPY for

reor

dering.

FAX Access the list of all parameters

for the butt

on FAX for reordering.

SCAN Access the list of all parameters

for the butt

on SCAN for

reor

dering.

RESET Reset the order of menus and

their par

ameters to their default configuration. Press OK to confirm the return to defau

layout.

Key Action

Move the list up 1 parameter at a time at

each press.

Move the list up 10 parameters at a time at each press.

Move the list down 1 parameter at a time at each press.

Move the list down 10 parameters at a time at each

press.

Option Description

WITHOUT At the end of a user operation, the

chine returns to the home

screen.

MODERATE The machine returns to the home

scree

n after the machine has not

been used for a few minutes.

ALWAYS The machine displays the settings

screen for the last

function used

(copy, fax, scanning).

Key Action

MF 5990 - Agoris M943

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4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Default world

This parameter allows to define the default active function of the machine (Fax, Copy or Scan To). The idle screen of the function is displayed when one key of the control panel is pressed.

1. Press MENU.

2. SETTINGS > COMFORT > DEFAULT WORLD

Select the required option from the list. Press OK to conf

irm the new setting.

4. Press MENU to return to the home screen.

Paper settings

The machine automatically detects standard paper formats. You may however use this setting to check and/ or specify the paper type and format in each paper tray.

Defining the paper format

1 Press the MENU key. 2 Select PAPER > FORMAT. 3 Define the paper format for

each tray

on the ma-

chine. To select the right form

at of paper to use, consult the section Which paper formats can be used [ 139].

4 Press MENU to return to the home screen.

Defining the paper type

1 Press the MENU key. 2 Select PAPER > TYPE. 3 Define the paper type for each tray on the machine.

choose the right type of paper to use, consult

the section Recommendations for paper [ 139].

4 Press MENU to return to the home screen.

Scanner / Printer Settings

Scanner / Printer paper format

The paper format defined in this menu becomes the default format of the main printing paper tray and the flatbed scanner.

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

PAPER FORMAT.

3 Select the required format from

he list: A4 or LET-

TER. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Option Description

WITHOUT The perfume unit option is

deactivate

LIGHT The perfume unit option is

activate

d, with a light diffusion

time.

LOW The perfume unit option is

activate

d, with a low diffusion

time.

MODERATE The perfume unit option is

activate

d, with a moderate

diffusion time.

HIGH The perfume unit option is

activate

d, with a high diffusion

time.

To define the paper format for the...

then...

main tray 1 Press TRAY 1.

2 Select the required format

from the lis

3 Press OK to confirm.

secondary tray 1 Press TRAY 2.

2 Select the required format

om the list.

3 Press OK to confirm.

additional tray(s) 1 Press TRAY 3 or TRAY 4.

2 Select the required format

om the list.

3 Press OK to confirm.

To define the paper type for the...

then...

main tray 1 Press TRAY 1.

2 Select the required paper

type

from the list.

3 Press OK to confirm.

secondary tray 1 Press TRAY 2.

2 Select the required paper

type

from the list.

3 Press OK to confirm.

additional tray(s) 1 Press TRAY 3 or TRAY 4.

2 Select the required paper

type

from the list.

3 Press OK to confirm.

To define the paper format for the...

then...

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MF 5990 - Agoris M943

4 - Configuring the machine and the services

Adjusting Scanner / Printer margins

If you notice an offset between the printer and the scanner, correct the margins (expressed in pixels) according to the reference paper specified in SETTINGS > SCANNER/PRINTER > PAPER FORMAT.

To correct and adjust the scanner / printer margins:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

ADJUSTMENTS.

3 Make the necessary adjustment(s).

4 Press MENU to return to the home screen.

PC printing parameters

To personalize PC printing parameters:

1 Press the MENU key. 2 Select SETTINGS > SCANNER/PRINTER > PC

PRINT.

3 Make the necessary adjustment(s).

Setting Description / Procedure

Printer top margin Press TOP PRINTER.

Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Printer left margin Press LEFT PRINTER.

Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Flatbed scanner top margin

Press TOP FB SCAN

NER.

Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Flatbed scanner le

ft margin

Press LEFT FLATBED SCANNER. Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Autofeed scanner top margin

Press HIGH TOP SCANNER. Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Autofeed scanner le

ft margin

Press LEFT ADF SCANNER. Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Parameters Description / Procedure

TONER SAVE Lightens printing to save toner

cartrid

ge ink.

TASK DELAY Waiting time for data from the

PC before the PC print

task is

cancelled.

FONTS This parameter is used to draw

up the set of symbols. The possible values are between CS1 and CS30 included. The default value is CS1 (Roman8).

FONT NUMBER Start printing the list of fonts.

This pa

rameter can be used to set the default PCL font. The possible values are between 1 and 77 included. The default value is 1.

LINES PER PAGE This parameter is used to set the

mbe

r of lines per page. This variable is linked to the PJL variables: PAPER and O

RIENTATION. If you change one of these variables, the Line format variable is automatically updated (only for the current print task) in order to respect the same spacing. The possible values are be

twe

en 5 and 128 included.

The default value is 60.

FONT SPACING This parameter is used to set the

defa

ult font spacing in characters per inch (the default font must be non-proportional). The possible values are be

twe

en 0.44 and 99.99

included. The default value is

10.00.

FONT SIZE This parameter is used to set the

defa

ult font height, in points (the default font must be proportional). The possible values are between 4.00 and

999.75 (in intervals of 0.25). The default value is 12.00.

ORIENTATION This parameter is used to set the

orientation: portrait or landscape. The default value is "portrait".

DUPLEX This parameter is used to print

duple

x. By default, printing is

done in duplex.

BINDING EDGE This parameter is used to print

duple

x on the long edge or the short edge. The default value is "long".

Parameters Description / Procedure

MF 5990 - Agoris M943

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4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Default paper tray

This parameter allows to define the default paper tray of the machine. All printing operations on the machine will use this tray (Copy, fax reception, printing report,...). The machine never switches to another tray except for PC printing requirement. In this case, the user can choose another tray from the printing driver.

To define the default paper tray:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

PAPER TRAY.

3 Select the required option from the list. Press OK to

con

irm the new setting.

4 Press MENU to return to the home screen.

Fax Settings

Defining the machine name and phone number

Your machine enables you to print the saved number and name on all faxes emitted.

If you have the dual-line model, you can specify a name a

number for each of the telephone lines. The machine will print the name and number of the line used on sent faxes.

Defining the machine name

To record the name of the machine:

1 Press the MENU key. 2 Select SETTINGS > GENERAL > FAX > NAME

LINE 1.

3 Enter the machine's name using the virtual key-

board. Use the and keys to pass from one character to the next. In the event of an error, use the

key to delete a character. Press OK to con-

firm the new setting.

4 If you have the dual-line model, press NAME LINE

2 to enter the name of telephone line 2 (L2) on the

ine, and enter the desired name using the vir-

tual keyboard. Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Defining the machine phone number

To record the number of the machine:

1 Press the MENU key. 2 Select SETTINGS > GENERAL > FAX > PHONE

ER LINE 1.

3 Enter the number using the virtual keyboard. Use

the and keys to pass from one character to the next. In the event of an error, use the key to

delete a character. Press OK to confirm the new setting.

OVER

RIDE A4/

TTER

YES: This parameter allows a

document in Letter format to be printed on A4 paper. NO: This parameter does not a

llow a docu

ment in Letter format to be printed on A4 paper. The default value is "yes".

Parameters Description

AUTOMATIC Tray 1 is used by default, then

tray

2, then tray 3 and tray 4.

TRAY 1 Tray 1 is used for all operations

rformed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 2 Tray 2 is used for all operations

rformed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 3 (if in

stalled)

Tray 3 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 4 (if in

stalled)

Tray 4 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.

Parameters Description / Procedure

Note

To use this function, you must set the parameter HEADER on YES (see Advanced fax emission settings [



29]).

Note

If the name of telephone line 2 (L2) is not defined, the name of telephone line 1 (L1) is used by default.

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MF 5990 - Agoris M943

4 - Configuring the machine and the services

4 If you have the dual-line model, press PHONE

NUMBER LINE 2 to enter the number of telephone

line 2 (L

2) on the machine, and enter the dedicated number using the virtual keyboard. Press OK to conf

irm the new setting.

5 Press MENU to return to the home screen.

Fax emission settings

Local prefix

This function is used when your machine is installed in a private network, behind a company telephone switchboard. It enables you to set automatic dialling of a local prefix (to be defined), allowing the call to leave the company telephone network, on the condition that:

• the company extension number

s, fo

r which the prefix is useless, are short numbers less than the minimum length (for example 10 digits in France).

• the external numbers, for which the prefix is obligatory, are

long

numbers greater than or equal to the mini-

mum length (for example 10 digits in France).

There are two steps for configuring the machine's local pr

efix:

define the minimum (or equal) length for telephone nu

mbers outside the company;

2. define the local prefix for a line outside the company telephone network. This

prefix will be automatically added when a number outside the company is dialled.

Prefix length

To define the length of the local prefix:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES. 3 Press LENGTH. 4 Enter the length of the local prefix (between 1 and

) using the virtual keyboard. Use the and

keys to pass from one character to the next. In the

ent of an error, use the key to delete a char-

acter. Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Fax prefix

To define the fax prefix:

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES. 3 Press PREFIX LINE 1. 4 Enter the local prefix associated with telephone line

1 (

aximum 10 characters) using the virtual key-

board. Use the and keys to pass from one char-

acter to the next. In the event of an error, use the

key to delete a character. Press OK to con-

firm the new setting.

5 If you have the dual-line model, press PREFIX

LINE 2 to define the fax prefix for telephone line 2

(L2)

on the machine, and enter the local prefix associated with telephone line L2 using the virtual keyboard

. Press OK to confirm the new setting.

6 Press MENU to return to the home screen.

Prefix for fax server

If you configure the machine to send faxes via a fax server, you can specify in this menu the outside prefix required for the fax server (see Configuring the fax server (optional) [ 32]).

To define the prefix for the fax server:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES.

3 Press FAX SERVER. 4 Enter the local prefix for the fax

server using the vir-

tual keyboard. Use the and keys to pass from one character to the next. In the event of an error,

use the key

to delete a character.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Emission report

You can print out an emission report for communications made via the telephone network.

You can choose between several criteria for printing out em

iss

ion reports:

• WITH : a report is printed when the emission was successful or when it is definitively abandoned (but there is only on

e re

port per emission request);

• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;

• SYSTEMATIC: a report is printed at each emission attempt;

• ON FAILURE: a report is printed only when the emission attempts have ended in failure and the emission r

equ

est is definitively abandoned.

A reduced image of the first page of the document is a

tomatically associated with each emission report.

To select the type of report:

1 Press MENU.

Note

If the number of telephone line 2 (L2) is not defined, the number of telephone line 1 (L1) is used by default.

Note

If you define a local prefix, do not insert it in the numbers saved in the address book: it will be added automatically to each number.

MF 5990 - Agoris M943

- 29 -

4 - Configuring the machine and the services

2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > REPORT .

3 Select the required report type

from the list. Press

OK to confirm the new setting.

4 Press MENU to return to the home screen.

Fax TX forwarding

This function is used to set the machine to send a copy of any document sent (by fax or to an email address) to another recipient. The recipient should be chosen from the entries in the machine's address book. It may be a fax number, an email address or an FTP address.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > COPY. 3 Press ACTIVATION. 4 Select the required option from the list. Press OK to

con

irm the new setting.

5 Press RECIPIENT. 6 Select the required recipient from the entries in the

ddr

ess book. Press OK to confirm the new setting.

7 Press MENU to return to the home screen.

Advanced fax emission settings

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > ADVANCED. 3 To configure the advanced fax emission settings,

e the table below:

Note

Check that the recipient exists in the address book (see Address book [



79]).

Parameter Description / Procedure

Emission heading If this function is active, all

documents received by your correspondents

will be printed with heading containing your name, number, the date and the number of pages. Important: If you send a fax fr

om a do

cument feeder, the emission heading will not appear on the document received by your correspondent. To change the setting:

1 Press HEADER. 2 Select the required sta-

tusfrom the list.

3 Press OK to confirm the

w setting.

Emission speed Emission speed of outgoing

documents. If the quality of the telephone line is

good (suitable, without echo), calls are usually made at maximum speed. However, it may be necessary to limit

e emission speed for certain communications. To change the emission spee

1 P

ress SPEED.

2 Select the required val-

ue from the list.

3 Press OK to confirm the

new se

ttin

Anti echo If this function is active, the

line echo in lo

ng distance communications will be attenuated. To change the status of the Anti echo

parameter:

1 Press ANTI ECHO. 2 Select the required sta-

tus.

3 Press OK to confirm the

new se

ttin

Overseas For some long distance calls

(satellites),

the line echo may make communication difficult. To change the status of the O

erseas parameter:

1 Press OVERSEAS. 2 Select the required sta-

tus.

3 Press OK to confirm the

new se

ttin

Number of call backs

Number

of attempts to be made by the machine if emission fails. To change the number of call bac

ks:

1 P

ress ATTEMPTS

ER.

2 Enter the number of call

backs

the

machine should make using the virtual keyboard.

3 Press OK to confirm the

new se

ttin

Parameter Description / Procedure

- 30 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Fax reception settings

Print settings for received faxes

Secure printing of received faxes

By default, the machine is configured to print all documents received automatically.

However, you may configure the machine to keep confide

tial faxes in the memory and not print them out

systematically on reception. To configure secure printing of faxes received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press PRINT HELD. 4 Select the required status from the list. Press OK to

con

irm the new setting.

5 Press MENU to return to the home screen.

When secure printing of faxes received is active, users wish

ng to retrieve a document in the memory must manually force printing from the machine's print queue (see Printing received faxes in the memory [ 56]).

Number of copies

You can print several copies (1 to 99) of documents received.

To set the number of copies of each document received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT.

3 Press NUMBER OF COPIES.

4 Enter the number of copies to be printed by the ma-

chine for each document receiv

ed.

Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Printing with toner saving

This parameter is used to reduce the quantity of toner consumed when printing received documents.

To activate toner saving printing:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press TONER SAVE. 4 Select the required status from the list. Press OK to

confir

m th

e new setting.

5 Press MENU to return to the home screen.

Duplex printing

This parameter is used to activate duplex printing of documents received.

To activate duplex printing:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press DUPLEX. 4 Select the required option. Press OK to confirm the

w setting.

5 Press MENU

to return to the home screen.

Binding

If you have configured duplex printing of documents received, you can define the type of binding of printed sheets (see Binding [ 49]).

To configure the type of binding:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press BINDING EDGE. 4 Select the required option. Press OK to confirm the

w setting.

5 Press MENU

to return to the home screen.

Printing of images

This parameter is used to define the print format of image files (JPEG) inserted as attachments in received emails.

The print formats are as follows:

Interval between call backs

Time between two machine call back attempts. To change the time between 2 call backs:

1 Press ATTEMPT TIME. 2 Enter

the time between

2 call ba

ck atte

mpts made by the machine using the virtual keyboard.

3 Press OK to confirm the

w setting.

Note

Some parameters also apply to printing of received emails.

Parameter Description / Procedure

Format Description

PHOTO Classic 10x15 cm photo printing

FULL PAGE Print adjusted to page format

ed.

MF 5990 - Agoris M943

- 31 -

4 - Configuring the machine and the services

To specify the print format of photos received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press IMAGE SIZE. 4 Select the required option. Press OK to confirm the

new s

tting.

5 Press MENU to return to the home screen.

Selecting the paper tray

This parameter is used to specify the paper tray to be used to print out received documents.

To select the paper tray:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press PAPER OUTPUT. 4 Select the required option. Press OK to confirm the

new s

tting.

5 Press MENU to return to the home screen.

Selecting the paper type

This parameter is used to specify the type of paper to be used to print out received documents, in accordance with the paper loaded in the paper tray defined as the output tray (see Selecting the paper tray [ 31]).

To select the type of paper:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press PAPER TYPE. 4 Select the required option. Press OK to confirm the

new s

tting.

5 Press MENU to return to the home screen.

Fax or PC reception mode

This menu associated with the PC Kit software installed on your computer is used to select which device receives the documents:

•the machine,

•the PC,

• the PC if available, otherwise the machine. For more information, consult the section PC functions

[ 85]. To select the reception mode:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PC MANAGEMENT. 3 Press MODE. 4 Select the required option from the list. 5 Press OK to confirm the new setting.

To select the PC that will receive the documents:

1 Press PC RECEIVER. 2 Select the reception PC. 3 Press OK to confirm the new setting.

 When a fax is received on the machine, it is sent to the

ceiving PC and a reception report is printed on the

PC's default printer.

Fax RX forwarding

This function is used to set the terminal so that any document received is also sent to another recipient. The recipient should be chosen from the entries in the machine's address book.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > COPY. 3 Press ACTIVATION. 4 Select the required status from the list. Press OK to

confir

m th

e new setting.

5 Press RECIPIENT. 6 Select the required recipient from the entries in the

ess book. Press OK to confirm the new setting.

7 Press MENU to return to the home screen.

Advanced fax reception settings

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > ADVANCED. 3 To configure the advanced fax emission settings,

use the

table below:

Note

This menu is only available if a PC is registered on the machine via the PC Kit.

Note

Check that the recipient exists in the address book (see Address book [ 79]).

Parameter Description / Procedure

Reception head

ing

If this function is active, all documents received by the machine will be printed with a heading containing the name and number of the sender (if available) and the machine print date and the number of pages. To change the setting:

1 Press HEADER. 2 Select the required sta-

tus from the list.

3 Press OK to confirm the

new se

ttin

- 32 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Configuring the fax server (optional)

If you have a fax server, this function enables you to select how faxes will be sent by the machine: direct transmission via the telephone line (without passing through a fax server) or transmission to the fax server via the local network.

Accessing the fax server configuration parameters

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

FAX SERVER.

3 Make the required adjustments using the proce-

dures described below.

4 When you have made the modifications, press

MENU to return to the home screen.

If the fax server function is active, proceed as follows:

1. Activate the fax server [ 32].

2. Define a reply address [ 32].

3. Define the fax server address [ 32].

4. Define the domain name [ 32].

5. Define the type of emission report [ 33].

Activating the fax server

To activate the fax server:

1 Press ACTIVATION. 2 Select the required option.

3 Press OK to confirm the new setting.

Defining a reply address

The reply address is used to receive emission and reception reports for faxes managed by the fax server.

1 Press SENDER ADDRESS. 2 Enter the required email address using the virtual

keyboa

. Use the and keys to pass from one

character to the next. In the event of an error, use

the key to delete a character. 3 Press OK to confirm the new setting.

Defining the fax server address

To prevent any interruptions of service, you can define two fax servers to be used:

• NETWORK 1 ADDRESS: main fax server.

• NETWORK 2 ADDRESS: backup fax server, to be us

if the connection with the main fax server fails.

To define the main fax server address:

1 Press NETWORK 1 ADDRESS. 2 Enter the IP address for the fa

server using the vir-

tual keyboard. Use the and keys to pass from one character to the next. In the event of an error,

use the key

to delete a character.

3 Press OK to confirm the new setting.

To define the address of the backup fax server, press NETWORK 2 ADDRESS and enter its IP address.

Defining the domain name

1 Press DOMAIN. 2 Enter the domain name for the machine using the

virtual keyboard. Use the a

nd keys to pass from

one character to the next. In the event of an error, use the key

to delete a character.

3 Press OK to confirm the new setting.

Reception speed Reception speed of incoming

cuments. If the quality of the telephone line is good (suitable, without echo), calls are usually made at maximum speed. However, it may be necessary to

limit the reception speed

for certain communications. To change the reception sp

eed

1 Press SPEED. 2 Select the required val-

ue from the list.

3 Press OK to confirm the

w setting.

mber of rings Number of rings to

automatica

lly trigger your machine. To change the number of rin

1 Press NUMBER OF

RINGS.

2 Enter the number of

ngs using the virtual

keyboard.

3 Press OK to confirm the

w setting.

Note

Activating the fax server function automatically activates the SMTP server (see Configuring the SMTP server [ 37]).

Parameter Description / Procedure

Parameter Description

DIRECT (fax

server activated)

e machine sends documents to the fax server over the local network.

DISABLE The machine sends directly

cuments over the telephone

line.

MF 5990 - Agoris M943

- 33 -

4 - Configuring the machine and the services

Defining the type of emission report

You can print out an emission report for communications made via the fax server.

You can choose between several criteria for printing out emission report

• WI

TH : a report is printed when the emission was successful or when it is definitively abandoned (but there is on

ly o

ne report per emission request);

• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;

• ON FAILURE: a report is printed only when the emission attempts have ended in failure and the emission req

est is definitively abandoned. A report is also printed when the fax is sent using the telephone foldback.

To select the type of emission report:

1 Press SENDING REPORT. 2 Select the required report type

om the list.

3 Press OK to confirm the new setting.

Advanced fax settings

Line parameters

This parameter is used to adapt the telephone line according to the type of telephone switchboard to which your machine is connected.

Two choices are possible:

• DECIMAL: for a digital dialling switchboard (electromechanical switchboards).

• MUSICAL: for a dial tone switchboard (electronic switch

ards).

To define the type of switchboard:

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > FAX >

ADVANCED. 3 Press L1 DIALING. 4 Select the type of telephone switchboard for tele-

phone line L1 from the list. Press OK to confirm the

new s

tting.

5 If you have the dual-line model, press L2 DIALING

to de

ne the type of switchboard for the telephone line 2 (L2) of the machine, and select the required option. Press OK to confirm the new setting.

6 Press MENU to return to the home screen.

Type of telephone network

You can connect your machine to a public telephone network or to a private network built for example using a private automatic branch exchange (PABX). You must define the type of network you prefer.

To select the type of network:

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > FAX >

ADVANCED.

3 Press L1 NETWORK TYPE.

4 Select the type of network required for telephone

lin

e L1

, PRIVATE or PUBLIC. Press OK to confirm

the new

setting.

5 If you have the dual-line model, press L2

NETWORK TYPE to define the type of network for

telephone line 2 (L2) of the machine, and select the required network type. Press OK to confirm the new setting.

6 Press MENU

to return to the home screen.

ECM (error correction mode)

This function is used to correct communication errors due to disturbance on the telephone line. This is a useful function when lines are of a low level or noisy. However, emission times may be longer.

To activate or deactivate error correction:

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > FAX >

ADVANCED.

3 Press ECM LINE 1. 4 Select the required option from the list for tele-

phone line L1. Press OK to confirm the new setting.

5 If you have the dual-line model, press ECM LINE 2

to activate

or deactivate the error correction mode for the telephone line 2 (L2) of the machine, and select the required option. Press OK to confirm the ne

w setting.

6 Press MENU

to return to the home screen.

Service default settings

The machine allows you to define default values for some Copy, Fax and Scan to parameters.

The default values must be configured depending on the h

bits of the people using the machine. The aim is to reduce the time required to set common functions and optimize their operation.

Accessing the default settings

1 Press MENU. 2 Select SETTINGS > BY DEFAULT. 3 Define the default parameters

for t

he various func-

tions:

 For the Copy function, see Copy function default

sett

ings.

 For the Fax function, see Fax emission default

sett

ings.

 For the Scan to function, see Scan

to default set-

tings.

4 When you have made the modifications, press

MENU to return to the home screen.

Note

If your machine is connected to a private network, behind a company exchange (PABX), it may be necessary to specify a local prefix (see Local prefix [



28]).

- 34 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

Copy function default settings

1 Press COPY.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

2 M

ake the required adjustments. The following table

lists the

available parameters.

3 When you have made the adjustments, press:

 BY DEFAULT in th

e navigation path to return to

the previous menu.

 MENU to return to the home screen.

Fax emission default settings

1 Press FAX TRANSMISSION. 2 Make the required adjustments. The following table

lists the

available parameters.

3 When you have made the adjustments, press:

 BY DEFAULT

in the navigation path to return to

the previous menu.

 MENU t

o return to the home screen.

Scan to default settings

1 Press SCAN TO. 2 Make the required adjustments. The following table

lists the availa

ble parameters.

3 When you have made the adjustments, press:

 BY DEFAULT

in the navigation path to return to

the previous menu.

 MENU t

o return to the home screen.

Parameter Available settings

NUMBER OF COPIES

1 to 99

QUALITY SPEED, NORMAL, TEXT, TEXT

AND IMAGE or PHOTO

ONTRAST -4, -3, -2, -1, 0, +1, +2, +3 or +4

BRIGHTNESS -4, -3, -2, -1, 0, +1, +2, +3 or +4

TONER SAVE YES or NO

COLLATE CO

YES

or NO

DUPLEX FRONT -> FRONT,

FRONT -> DUPLEX, DUPLEX -> FRONT or DUPLEX -> DUPLEX

BINDING EDGE

LONG or SHORT

PAPER TYPE NORMAL, TRANSPARENT,

THICK, FINE PA

PER,

ENVELOPE or POST CARD

SCALE 1:1, ZOOM or FORMAT

CONVER

SCAN FORMAT

A5, A4, or LETTER

PRINTED PAPER

A5, A4, LETTER, LEGAL-14, TRAY 1, TRAY

2, TRAY 3 or

TRAY 4

ZOOM 25 to 400% in steps of 1

MOSAIC WITHOUT, 2 -> 1 or 4 -> 1

BANNER WITHOUT, 1 -> 4 or 1 -> 9

IDENTITY C

ARD

YES

or NO

Parameter Available settings

QUALITY NORMAL, FINE, SUPER FINE or

PHOTO

CONTRAST -4, -3, -2, -1, 0, +1, +2, +3 or +

DUPLEX YES or NO

BINDING EDGE

LONG or SHORT

PHONE LINE LINE 1 , LINE 2 or AUTOMATIC

MULTIPLE SCAN

YES or NO

Parameter Available settings

DOCUMENT FORMAT

IMAGE, PDF or SECURED PDF

QUALITY LIGHT, TEXT, TEXT AND IMAGE

or PHO

COLOUR YES or NO

CONTRAST -4, -3, -2, -1, 0, +1, +2, +3 or +

DUPLEX YES or NO

MULTIPLE SCAN

YES or NO

MF 5990 - Agoris M943

- 35 -

4 - Configuring the machine and the services

Local network settings

You can include your machine in your local network.

Depending on the services and security policy imp

lemented in your local network, other network

parameters are also available:

• network security settings (Secur

e IP, SSL certificate)

;

• configuration of the SNT

P server;

• configuration of the client FTP port;

• configuration of the SNMP service;

• configuration of the SMTP server;

• Active Directory configuration;

• print server settings (RAW, LPR, IPP);

• configuration of the LDAP server.

Configuring the Ethernet network

We recommend automatic configuration of the machine's local network settings when your local network has a DHCP or BOOTP server that can dynamically allocate addresses to the peripherals present on the LAN, on the condition that the IP address allocated to the mach

ine is

unique and always identical.

Otherwise, we recommend manual configuration.

IEEE (or Ethernet address) or MAC address

The machine's Ethernet interface already contains an IEEE address that cannot be modified, but only consulted.

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK > GENERAL.

 The machine's IEEE address

is displayed in the

twork parameter IEEE ADDRESS.

3 Press MENU to return to the home screen.

NetBIOS names

NetBIOS names, which can be used with network options, are used to identify the machine from a PC connected on a local network (for example with the name «IMPNETWORK-1»).

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK > GENERAL.

3 Press 1st NETBIOS NAME or 2nd NETBIOS

ME.

4 Enter

the name using the virtual keyboard (maxi-

mum 15 characters). In the event of an error, use the key to delete a character. Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Ethernet network communication speed

By default, the machine is configured to adapt its communication speed automatically to that of the Ethernet network. However, you can specify the communication speed to be used on the Ethernet network.

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK > GENERAL. 3 Press SPEED. 4 Select the communication speed required from the

tio

ns available in the list: AUTOMATIC, 100

FULL DUPLEX, 100

HALF DUPLEX, 10 FULL

DUPLEX an

d 10 HALF DUPLEX. Use the up and

down

arrows to view all available options. Press

OK to confirm the new setting. 5 Press MENU to return to the home screen.

Automatic configuration of the Ethernet network in IPv4

To automatically configure the machine's local network settings:

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK > IPV4. 3 Press ADDRESS ALLOCATION. 4 Select AUTOMATIC from the options available in

the list.

Pres

s OK to confirm the new setting.

 The machine will search for a DHCP or

BOOTP server on the local network that can dynamically allocate its network settings.

 This operation may take a few minutes.

5 Check that the parameters IP ADDRESS,

SUBNET MASK, GATEWAY, PRIMARY DNS, SECONDARY DNS, WINS 1 SERVER and WINS 2 SERVE

R are correctly entered. If this is not the

case, you w

ill have to configure them manually.

Note

Although quite simple, the network settings sometimes require expert knowledge of your computer configuration. We recommend you consult the person in your company who administers the network to do the conf

iguration described in this section.

Note

The machine is able to operate on IPv4 and IPv6 networks.

Note

If the machine is set to automatic configuration (see Automatic configuration of the Ethernet network), these addresses may be filled automatically by some DHCP servers.

- 36 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

Manual configuration of the Ethernet network in IPv4

To manually configure the machine, you must first avail of the usual information used to configure a peripheral on the local network (IP address, subnet mask and gateway address).

To manually configure the machine's local network sett

ings:

1 Press the MEN

U key.

2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK > IPV4.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available sett

ings.

3 Press ADDRESS ALLOCATION. 4 Select

MANUAL from the options available in the

list. Press OK to c

onfirm the new setting.

5 Press IP ADDRESS. 6 Enter the machine's IP address using the virtual

keyb

oar

d or the keypad. Press OK to confirm the

new se

tting.

7 Press SUBNET MASK. 8 Enter the machine's subnet mask using the virtual

keyb

oar

d or the keypad. Press OK to confirm the

new se

tting.

9 Press GATEWAY. 10 Enter the network gateway IP address using the

virt

ual k

eyboard or the keypad. Press OK to con-

firm the new setting.

11 Press PRIMARY DNS. 12 Enter the IP address of the primary DNS server us-

ing the virtual keyboard or the

keypad.

Press OK to

confirm the new setting.

13 Press SECONDARY DNS. 14 Enter the IP address of the secondary DNS server

ing

the virtual keyboard or the keypad. Press OK

to conf

irm the new setting.

15 Press WINS 1 SERVER.

16 Enter the IP address of the WINS1 server using the

virt

ual k

eyboard or the keypad. Press OK to con-

firm the new setting.

17 Press WINS 2 SERVER. 18 Enter the IP address of the WINS2 server using the

virt

ual k

eyboard or the keypad. Press OK to con-

firm the new setting.

Automatic configuration of the Ethernet network in IPv6

To configure the machine on the local IPv6 network, proceed as follows:

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > LOCAL

NETWORK > IPV6.

 Then there are several possibilities for c

nfiguring

the machine on the local network in IPv6.

3 Select the configuration type required.

4 Press OK to confirm the new setting.

Configuring the SNTP server

The machine can set its time automatically by connecting to an SNTP server.

To activate and configure auto

atic updating of the

machine time via an SNTP server:

Accessing SNTP server configuration

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > SNTP DATE TIME.

3 Make the required adjustments using the proce-

dures described below.

4 When you have made the modifications, press

MENU to return to the home screen.

Activating / Deactivating automatic updating of the ma

chine

time via an SNTP server

1 Press ACTIVATION. 2 Select the required status from the list.

Note

The servers WINS1 and WINS2, used with the network options, are used to access machines on other sub-networks using their NetBIOS name

s. These addresses must be entered for the Scan to File function.

Configuration Available settings

AUTOCONFIGU RATION

YES : Automatic configuration

witho

ut router requesting machine status. NO: Autoconfiguration on the local netw

ork in IPV6

not activated. The default value is "yes".

DHCPV6 YES : Automatic configuration

with st

atus. The machine will search for a server on the local network that can dynamically allocate its network settings. NO : Autoconfiguration on the local

netw

ork in IPV6 by DHCP not activated. The default value is "no".

NAME RESOLUTION

YES : Automatic search for

allocation

of an IPv6 address for the machine, then search for an IPv4 address. NO: Search for automatic allo

cation of an

IPv4 address only. The default value is "yes".

MF 5990 - Agoris M943

- 37 -

4 - Configuring the machine and the services

3 Press OK to confirm the new setting.

Once the SNTP function has been activated, you can change the

following settings:

• Define the SNTP server address [ 37]

• Define the SNTP server port [ 37]

• Define the time zone

• Configure automatic switchover the summer / winter tim

Defining the SNTP server address

1 Press SERVER ADDRESS. 2 Enter the name of the SNTP server using the virtual

keyboar

d or the number pad. This name may be in

the form of an IP address, a DNS address or a NetBIOS name. Use the and keys to pass from one

character to the next. In the even

t of an error, use

the key to delete a character.

3 Press OK to confirm the new setting.

Defining the SNTP server port

1 Press PORT. 2 Enter the number of the server port using the virtual

keyboar

d or the number pad. The default port is

123. In the event of an error, use the key to delete a character.

3 Press OK to confirm the new setting.

Configuring the client FTP port

The machine uses this setting for the Scan to FTP function. You can modify it, for example to activate FTPS (Secure FTP).

To modify the machine's FTP port:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > TRANSFER FTP FILE. 3 Press SECURITY. 4 Select the required encryption from t

e list. Press

OK to confirm the new setting. 5 Press PORT. 6 Enter the number of the server port (from 1 to

553

5) using the virtual keyboard or the number pad. The default port is 21 (990 for a connection with IMPLICIT encryption). Press OK to confirm the new s

tting.

7 Press MENU to return to the home screen.

Configuring the SNMP service

An SNMP (Simple Network Management Protocol) agent is available on the machine for network administrators wishing to monitor and manage the device via the local network using their SNMP network service.

To activate and configure the SNMP service on the mach

ine:

Acce

ssing SNMP service configuration

1 Press MENU.

2 Select SETTINGS > COMMUNICATION >

SERVICES > SNMP MANAGER.

3 Make the required adjustments using the proce-

dures described below. Press OTHER PARAMETERS to view all available settings.

4 When you have made the modifications, press

MENU to return to the home screen.

Activating / Deactivating the SNMP service

1 Press ACTIVATION. 2 Select the required status from the list. 3 Press OK to confirm the new setting.

Once the SNMP function has been activated, you can change the following s

ttings:

• Configure the SNMP agent [ 37]

• Configure the SNMP console [ 37]

Configuring the SNMP agent

To configure the SNMP service on the machine:

1 In COMMUNITY, enter the required name for the

shared

read-write community enabling communication between SNMP agents (machine) and management stations (PC with console).

2 In SYSCONTACT, enter the contact information for

the no

administrator.

3 In SYSNAME, enter the official name of the node

the

network.

4 In SYSLOCATION, enter the physical location in-

formation for the node.

5 In WEB JET ADMIN, select the required compati-

bility status with the software HP Web JetAdmin: activa

ted or

deactivated.

6 In VERSIONS, select the version of your SNMP

twor

k. If you are using a SNMPv3 network, you can activate and configure the authentication and encryption information for network transactions.

7 In TRAPS, activate / deactivate the ale

ts to be collected and specify for the SNMP version of your networ

k the community and the IP address of the

management station.

Configuring the SNMP console

The machine is supplied with the following integrated management information bases (MIBs):

• MIB-II (RFC 1213), sys, udp,

p, ip, icmp, if, snmp

• PPP (RFC 1471, 1472, 1473)

• MIB Ressource hôte (RFC 2790)

• Imprimante MIB (RFC 3805)

• Moniteur de port d’imprimante (pwg 5107.1)

Configuring the SMTP server

This setting is automatically activated when the fax server function is active and used during data exchanges between the machine and the fax server.

To edit this setting:

1 Press MENU.

- 38 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

2 Select SETTINGS > COMMUNICATION >

SERVICES > SMTP SERVER.

3 To activate / deactivate this function, press

ACTIVATION. Select the required status and press OK to confirm the new setting.

4 To modify the port number used, press PORT. En-

ter the number of the server port (from 1 to 65535) u

ing the virtual keyboard or the number pad. The default port is 25. Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Active Directory configuration

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES.

3 Press ACTIVE DIRECTORY. 4 Make the required adjustments. 5 Press MENU to return to the home screen.

Configuring the print server (RAW, LPR or IPP)

Depending on your needs and on the architecture of your print network, you can configure the machine on the following print servers:

• RAW print server

• LPR print server

• IPP print server To activate and configure the protocol used by the

mach

ine on

the print server:

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION >

SERVICES.

3 Press the desired setting, RAW PRINT or LPR

PRINT.

4 To activate / deactivate the protocol selected,

s ACTIVATION. Select the required status and

pres

s OK to confirm the new setting.

5 To modify the port number used, press PORT. En-

ter the number of the server port (from 1 to 65535) u

ing the virtual keyboard or the number pad. The default ports are 9100 for RAW, 515 for LPR and 631 for IPP. Press OK to confirm the new setting.

6 Press MENU to return to the home screen.

Configuring the LDAP server

The LDAP server is used to access a directory server for contacts or lists of contacts (maximum 500 recipients).

The LDAP function can only be activated if at least 50

free e

ntries exist in the machine's local address book.

To activate and configure the LDAP function:

Accessing LDAP server configuration

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > LDAP SERVER.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available set

ings.

3 Press SERVER ADDRESS. 4 Enter the IP address or the name of the LDAP serv-

er using the virtual keyboard or the keypad. Press

OK to confirm the new setting. 5 Press LOGIN. 6 Enter the login for the LDAP server using the virtual

keyboa

. Press OK to confirm the new setting.

7 Press PASSWORD. 8 Enter the password for the LDAP server using the

virtual keyboard. Press OK to confirm the new set-

ting.

9 Press BASE DN. 10 Enter the database name using the virtual key-

board. Press OK to confirm the new setting. 11 Press PORT. 12 Enter the number of the server port (from 1 to

535

) using the virtual keyboard or the number pad. The default port is 389 (636 for a connection with IMPLICIT encryption). Press OK to confirm the ne

w setting.

13 When

you have made the modifications, press

MENU to return to the home screen.

Note

To avail of SSL encryption, you need to use the Companion Suite Pro LH2 software of a version greater than or equal to v1.2. For print jobs exchanged between the PC and the printer to be encrypted via port 443, the printer must be installed in safe mode and its certificate accepted, see PC Functions [



85].

Note

The LDAP server must be compatible with LDAPv2 or earlier versions.

MF 5990 - Agoris M943

- 39 -

4 - Configuring the machine and the services

Internet settings via the telephone line

You can configure the machine to connect to the internet via the telephone line, and thus send and receive electronic messages.

To use this configuration, you must:

• have an internet subscription with an internet service pro

ider;

• check that all initialisation

par

ameters comply with the

data provided by the service provider;

• adjust the settings for internet

access

via the tele-

phone line on the machine.

Once these settings are complete, you can configure the conn

ectio

n settings for email and connect to the internet via your service provider to send and receive emails. These two operations will be performed during an internet connection, the frequency of which you can select.

Configuring the internet connection

To configure internet access via the telephone line, have the information provided by your internet service provider to hand.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

INTERNET / TELEPHONE > MAIL.

 The first settings appear on the screen. Use

OTHER PARAMETERS to view all available settings.

3 Press PHONE NUMBER. Enter the call number

nd p

ress OK to confirm.

4 Press LOGIN. Enter the login and press OK to con-

firm.

5 Press PASSWORD. Enter the password and press

OK to confirm.

6 Press PRIMARY DNS. Enter the name or IP ad-

dress of the primary DNS server and press OK to con

irm.

7 Press SECONDARY DNS. Enter the name or IP

ddr

ess of the secondary DNS server and press

OK to confirm.

8 Press MENU to return to the home screen.

 You can now configure the email service.

Email settings

The machine allows you to send and receive documents by email, via your local network or an internet access via the telephone line. You may also print TIFF/JPEG/PDF/ TXT documents sent to the machine by email.

To configure and use the email service, you must first configu

e your machine to connect to the internet:

• either via your local network (see Local Network

ings);

• or via the telephone line if you have an internet sub-

scription with an internet se

rvice pro

vider (see Internet

settings via the telephone line [ 39]).

You must also configure the email service settings. Have the

llowing connection information to hand:

• email service login

• email service password

• email address

• name or IP address of the SMTP (outgoing) and POP3 (

ncoming) servers

• SMTP authentication settings

Accessing the email configuration settings

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

SERVICES > MAIL.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available set

ings.

3 Make the required adjustments using the proce-

dures described below.

4 When you have made the modifications, press

MENU to return to the home screen.

Configuring the email service connection

1 Press CONNECTION. 2 Select the type of connection used on the machine.

Press OK to confirm the new setting.

3 Depending on the type of connection selected,

press BY ETHERNET or BY TELEPHONE.

4 Press POP3 SERVER. Enter the following settings:

5 Press SMTP SERVER. Enter the following set-

tings:

Select... for a connection...

ETHERNET via the local network

PHONE via the telephone line

Note

To print documents sent to the machine by email, select the connection type BY ETHERNET.

Parameter Description

SERVER ADDRESS

POP3 ser

ver name or IP address.

PORT Server port number (from 1 to

535 - 110 by default).

PASSWORD Email password.

EMAIL ADD

RESS

ail address.

- 40 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

6 If you have set SMTP authentication to WITH , en-

ter your identification settings in LOGIN and PASSWORD.

Defining a reply address

1 Press REPLY ADDRESS. 2 Enter the required email address using the virtual

keyboar

3 Press OK to confirm the new setting.

Defining the type of emission report

You can print out an emission report for documents sent via email.

You can choose between several criteria for printing out emission report

• WI

TH : a report is printed when the emission was successful or when it is definitively abandoned (but there is on

ly o

ne report per emission request);

• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;

• SYSTEMATIC: a report is printed at each emission attempt;

• ON FAILURE: a report is printed only when the emission attempts have ended in failure and the emission req

est is definitively abandoned.

To select the type of report:

1 Press SENDING REPORT. 2 Select the required report type

om the list.

3 Press OK to confirm the new setting.

PC Management

Unregistering a PC

This menu allows you to delete one or more PCs registered on the machine via the PC Kit.

To unregister a PC from the machine:

1 Press MENU. 2 Select SETTINGS > PC MANAGEMENT. 3 Press UNREGISTER. 4 If several PCs are registered

, s

elect the required

PC from the list proposed.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Automatic Consumable Ordering (ACO) and maintenance

Remote reading and maintenance are functions which are part of a maintenance contract and are activated by your installer.

The aim of these functions is t

communicate to a server

centre the following information which is essential:

• for automatic procurement of consumables;

• for preventive maintenance operations. You machine will automatically transmit any information

rding its identification and maintenance to the server

centre. You can also print out the remote reading / maintenance

rmation for your machine, or manually send this

information to the server centre.

Connecting to the server centre

The connection to the server centre can be configured on the machine. This information will be supplied with your maintenance contract.

To consult / configure the connection to the server centre:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION >

INTERNET / TELEPHONE > TELEMAIN

NANCE.

3 Press PHONE NUMBER. Enter the telephone

mbe

r of the server centre. Press OK to confirm

the new

setting.

4 Press LOGIN. Enter the login for connec

tion to

the

server centre. Press OK to confirm the new setting.

5 Press PASSWORD. Enter the password for con-

nection to the server centre. Press OK to confirm the ne

setting.

6 Press MENU to return to the home screen.

Parameter Description

SENDER ADDRE

Outgoing email address.

SERVER ADDRE

SMTP server name or IP address.

PORT Server port number (from 1 to

65535

- 25 by default).

AUTHENTIC ATIO

Select in TYPE:

 WITHOUT to deactivate SMTP

auth

entication.

 AS

POP3

to activate SMTP authentication and retain the same id

entification settings.

 WITH to activate SMTP au-

thentication and enter other ide

tification settings.

Note

This menu is only available if a PC is registered on the machine via the PC Kit.

MF 5990 - Agoris M943

- 41 -

4 - Configuring the machine and the services

Triggering an ACO

The remote reading operates according to the following criteria:

• number of pages printed;

• number of days of operation. The machine automatically sends all the information

gar

ding its identification and maintenance to the server centre at a frequency and threshold defined by the installer.

You can however trigger the sending of this information to th

e ser

ver centre.

1 Press MENU. 2 Press CONSUMABLES. 3 Press AUTO COMMAND.

Triggering remote maintenance

Use this function when you want to authorize technical assistance to take over control of the machine.

1 Press MENU. 2 Select [OTHER COMMANDS] > INTERNET. 3 Press SERVICE/TELEPHONE.

Printing / Exporting / Importing settings

Printing out a list of settings

To print out the list of the machine's current settings:

1 Press MENU. 2 Select REPORTS > SETTINGS.

 The machine prints out the list of settings.

Printing out a list of fonts

At any time, you can print out a list of the character fonts installed on your machine.

To print out a list of fonts:

1 Press MENU. 2 Select REPORTS > FONTS.

 The machine prints out the list of installed fonts.

Exporting setting to the integrated website

This function is only available from the integrated website. To export the machine's current settings:

1 Go to the integrated website (see Remote

configuration [ 21]).

2 Select the SETTINGS tab. 3 Select the menu TRANSFER PC.

4 Select EXPORT.

 A file saving window opens.

5 Enter the name of the file, the destination directory

d co

nfirm.

 The machine settings are exported in XML format.

Exporting the settings to a USB key

This function enables you to export the machine's settings to a USB key:

To export the settings to a UBS key, proceed as follows:

Cancelling an operation

1 Insert your USB key into the machine respecting

the insertion direction.

 The USB key is analysed. When the analysis is

mplete, the USB KEY menu is displayed.

2 Press ADVANCED FUNCTIONS. 3 Press SAVE to access the settings export function

and/or

the machine's address book.

 The selection window for files to ex

port is dis-

played on the screen.

 The left-hand side contains the list of exportable

files: PA

RAMETERS and ADDRESS BOOK

 The right-hand pane contains your selection.

4 In the left-hand pane, press PARAMETERS to se-

lect it. It becomes blue.

5 Use the keys provided to move

the file(s) to the

right-hand pane:

6 Press OK to confirm and start the save or Cancel

to return to the previous menu.

7 When the Export successful message appears,

ess YES

to return to the previous menu.

Note

You can also access this function via the PRINT QUEUE menu.

Note

Before exporting the settings, check that there is sufficient space on your USB key.

Note

You may cancel an operation at any time by

pressing .

Key Action

All all files for export.

All the selected file for export.

Remove the selected file from the list of files to expo

rt.

Remove all files from the list of files to export.

- 42 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

Importing the settings from the integrated website

This function is only available from the integrated website.

You can only import files exported from the machine. To import settings:

1 Go to the integrated website (see Remote

configuration [ 21]).

2 Select the SETTINGS tab. 3 Select the PC TRANSFER menu. 4 Select IMPORT.

 A file selection window opens.

5 Select the file to import and confirm.

 The settings are imported to the machine.

Importing the settings from a USB key

This function enables you to import and restore machine settings from a USB key.

To import settings:

1 Insert your USB key into the mach

ine respecting

the insertion direction.

 The USB key is analysed. When the analysis is

complete, the USB KEY menu is displayed.

2 Press ADVANCED FUNCTIONS. 3 Press LOAD to access the settings import function

and/o

r the machine's address book.

 The selection window for files to import is

dis-

played on the screen.

4 Use the keys available to filter the file types that

can be se

en in the selection window:

5 Browse through the list to select the file you want to

import using the keys available:

6 Press on the file type

MachineParams_YYMMDD_HHMMSS.xml to se-

lect it. It becomes blue.

7 When you have selected the file, press OK to con-

firm and start the import or Cancel to return to the pr

eviou

s menu.

8 When the Import successful message appears,

ess YES

to return to the previous menu.

See also

 Remote configuration [21]

Machine monitoring and activity counters

Communications log

The machine saves the last 25 communications made (emission and reception) in a communications log.

The following communications are saved in the log:

• faxes sent and received

• emails sent and received

• scan to archive operations

Note

The machine's settings are exported in xml format, to the Root directory \HFXv2\backup on the USB key under the name

MachineParams_YYMMDD_HHMMSS.xml

Caution

When you import settings, you overwrite the machine's current settings.

Caution

When you import settings, you overwrite the machine's current settings.

Note

You can only import files exported from the machine that are in the Root directory \HFXv2\backup on the USB key. The settings files are in the format

MachineParams_YYMMDD_HHMMSS.xml

Key Action

All

View "settings" files and "address bo

ok" files.

rectory View "address book" files.

ParametersView "settings" files.

Key Action

Move the list up 1 file at a time at ea

ch press.

Move the list up 10 files at a time at ea

ch press.

Move the list down 1 file at a time at ea

ch press.

Move the list down 10 files at a time at each pr

ess.

Note

When the import is complete, the machine may request a restart if necessary.

MF 5990 - Agoris M943

- 43 -

4 - Configuring the machine and the services

The communications log is automatically printed out every 25 communications. However, you can request a print-out at any time.

For each direction of communication (incoming and outgoing), the log saves the following information:

• date and time the document

was sent or

received;

• correspondent's identification;

• document resolution;

• number of pages sent or received;

• length of the communication (only for faxes);

• emission or reception result:

– Correct when the communication was success-

ful;

– error code in the event of failure.

• cause of communication failure.

To print out the communications log:

1 Press MENU. 2 Select REPORTS. 3 Press LOG.

 The machine prints out the communications log.

Activity counters

At any time, you can consult the machine's activity counters.

The machine saves information on usage of:

• the printer;

• the scanner. The usage counter for the printer contains the following

int operations:

The usage counter for the scanner contains the following scan operations:

To print out the activity counters:

1 Press MENU. 2 Select REPORTS. 3 Press COUNTERS.

 The machine prints out the act

vity counters.

Consumable status

You can check the status of consumables at any time. To view the status of consumables:

1 Press MENU. 2 Select CONSUMABLES > DISPLAY.

 For each consumable, the machine displays the re-

maining capacity, expressed as a percentage.

To print out the status of consumables:

1 Press MENU. 2 Select CONSUMABLES > PRINT.

 For each consumable, the machine prints a report in-

dicating the remaining capacity, expressed as a percentage.

Hardware and software information

The STATUS menu contains the machine's hardware and software information which may be requested in the event of technical intervention or during a maintenance operation.

To access this information:

1 Press MENU. 2 Select [OTHER COMMANDS] > STATUS.

The following information can be consulted:

Counter Description

Copy Number of pages copied

Print Number of pages printed

Fax Number of pages received by fax

d pr

inted

Total Total number of pages printed

Counter Description

Copy Number of scanned pages for

copy

Fax Number of pages scanned and

faxed

Scan to Mail Number of pages scanned and

sent by e

mail

Scan to File Number of pages scanned and

sent to

an FTP or SMB address

Scan to Key Number of pages scanned and

saved on a USB key.

Scan to Archive

Number of pages scanned and sent to the archive server

Scan to PC Number of pages scanned and

sent

to a PC

PC Scan Number of pages scanned from a

Total Total number of pages scanned

Note

You can also access this function via the STATUS menu.

Menu Description

MACHINE TYPE

Machine type

SERIAL NUMBER

Machine's serial number

Counter Description

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MF 5990 - Agoris M943

4 - Configuring the machine and the services

SOFTWARE VERSION

Software version installed

VERSION MINIBOOT

Miniboot version installed

OPTIONS Access to options installed on the

machine (

additional paper trays,

etc.)

PRINT Printing counters:

 activities (see Activity counters

[ 43])

 consumables (see

Consumable status [ 43])

Menu Description

MF 5990 - Agoris M943

- 45 -

5 - Creating and managing user accounts

Creating and managing user accounts

By default, the machine is set to free access. The functions and configuration menus can be used by everyone with no access restrictions.

However, if you want to rationalize machine resources in yo

r organization, you can activate management of user

rights and create user accounts. Thus, you can:

• reserve the use of certain costly functions (copying,

scan

nin

g, fax emissions, etc.) to users;

• define monthly use quotas fo

r ea

ch user (maximum

number of photocopies, scans, fax emissions, etc.);

• monitor and assess the use of resources by means of

mon

hly activity counters per user;

• delegate machine administration rights (access to

nfigu

ration menus, management of user accounts,

etc.) to certain users;

• preserve the confidentiality of faxes received by defin-

ing users authorised to view and print them.

A user account is characterized by a 4-digit user code, with

a fing

erprint if the user has recorded one. A restricted function can only be performed by entering a user code or reading a fingerprint. The machine authorises or prohibits the function requested by the user according to the rights allocated and the quotas defined in the user account.

Activating / Deactivating user rights management

When user rights management is deactivated, the machine functions are accessible by everyone with no access restrictions.

When user rights management is activated, the functions de

fin

ed as restricted are only accessible to authorised

user accounts. The "Admin" user account is the machine's default user

accoun

t. This accoun

t has administrator rights and thus authorizes access to all machine functions, with no quota restrictions. Note, if you activate user rights management an

d limit

access to all machine functions, without creating user accounts, the machine will only be able to be used by the "Admin" user account.

Therefore, in order to set up user rights management, you must:

1. activate user rights management

2. define the restricted functions

3. create user accounts

To activate / deactivate user rights management:

1 Press the MENU key.

2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > ACTIVATION.

3 Press ADMINISTRATION. Select the required sta-

tus from the list. Press OK to confirm the new setting.

 Activating user rights management makes the list

of func

tions to

restrict accessible.

4 Specify the functions whose access you want to re-

strict to authorised user accounts, using the following table. Press OTHER COMMANDS to view all av

ailable functions.

Function Description / Procedure

WEB ACCESS Select the required status:

 NO: any person can access the

mach

ine's integrated website and remotely configure the machine. No identification is required.

 YES: only authorised user ac-

counts can access the integrated website, after logging in.

Press OK to confirm the new sett

ing.

PRINT Sele

ct the required status:

 NO: any person can print on the

mach

ine. No identification is required.

 YES: only authorised user ac-

counts can print on the machine. Authorised users must send

the

ir document for printing with their identification information (secure printing). The machine cancels other print re

ests. Press OK to confirm the new setting.

COPY Sele

ct the required status:

 NO: any person can photocopy

on the machine. No identific

tion is required.

 YES: only authorised user ac-

counts can photocopy on the ma

ine, after logging in. Press OK to confirm the new setting.

FAX TRANSMISSION

Sele

ct the required status:

 NO: any person can send faxes

from

the machine. No identifica-

tion is required.

 YES: only authorised user ac-

counts can send faxes from the ma

ine, after logging in. Press OK to confirm the new setting.

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MF 5990 - Agoris M943

5 - Creating and managing user accounts

5 When the settings are complete, press RIGHTS

MGT. in the navigation path to

return to the previ-

ous menu.

 You may now create user accounts and allocate

ghts and usage quotas.

Creating a user account

When user rights management is activated, you must have machine administration rights (by default, "Admin" user account) to create user accounts. You may create up to 49 user accounts.

To create a user account:

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > CREATE USER.

 The list of properties of the new user account is

splayed on the screen. Press OTHER

COMMANDS to view all properties.

3 Specify the properties of the user account using the

following ta

ble. Press OK to confirm each property

modified

FAX RECEPTION When automatic printing of

received faxes is deactivated (see Secure printing of received faxes [ 30]), users wishing to retrieve a received fax saved in the m

mory must manually force printing from the print queue. You may restrict this right to authorised user accounts only. Select the required status:

 NO: any person can view and

print faxes rec

ived saved in the memory in the print queue. No identification is required.

 YES: only authorised user ac-

counts can view and print received faxes saved in the m

mory in the print queue, after

logging in.

Press OK to confirm the new setting.

SCAN Select the required status:

 NO: any person can scan and

documents using the SCAN function. No identification is required.

 YES: only authorised users ac-

counts can scan and send documents using the SCAN fu

nct

ion, after logging in.

Press OK to confirm the new setting.

Function Description / Procedure

Ownership Description

CODE 4-digit code generated by the

machine. This code is

unique

and pe

rsonal. The administrator may modify the

user code, and must inform

the user.

SECURITY LEVEL

Defines the time period during which

the user account remains active on the machine, before the user account is automatically logged off:

 LOW: identification of the user

count remains activ

e for

180 seconds.

 MODE

RATE: ident

ification of the user account remains active for 60 seconds.

 HIGH: identification of the

er account

remains active

for 15 seconds.

 ABSOLUTE: the user must

gin ea

ch time a restricted

function is used.

ADMINISTR. RIGHT

locates machine administration rights to a user account.

WEB ACCESS RIGHTS

Alloc

ates the right to access the integrated website and remotely configure the machine to the user account.

B&W PRINT RIGHTS

Alloc

ates the right to print documents on the machine to the user account.

B&W COPY RIGHTS

Allo

cates the right to photocopy documents on the machine to the user account.

FAX TRANSM. RIGHTS

Allo

cates the right to send faxes from the machine to the user account.

FAX RECEPT. RIGHTS

locates the right to view and print faxes received saved in the memory in the print queue to the user account.

SCAN RIGHTS Allocates the right to scan and

send

documents using the Scan

to function to the user account.

B&W PRINT QUOTA

Define

s the maximum number of print outs that the user account is authorised to make per month (maximum 10000 pages).

B&W COPY QUOTA

Define

s the maximum number of photocopies that the user account is authorised to make per month (maximum 10000 pages).

MF 5990 - Agoris M943

- 47 -

5 - Creating and managing user accounts

4 Once the user account is created, press:

 RIGHTS MGT.

in the navigation path to return to

the previous menu.

 MENU to return to the home screen.

The user account created can be used immediately. You may inform

the user of his code.

Modifying a user account

Any modifications made to a user account take effect immediately.

To change the rights and quotas of a user account, pr

ocee

d as follows:

Administrator rights

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > DISPLAY/EDIT.

 The list of existing user accounts is displayed on

the scre

en. Use the up and down arrows to view

the whole list.

3 Select the user account to modify and press OK. 4 Make the required modifications. Use the proce-

dure for creating a user account for help in modifying the required properties.

5 Once the user account has been modified, press:

 RIGH

TS MGT.

in the navigation path to return to

the previous menu.

 MENU to return to the home screen.

Deleting a user account

Deleting a user account is immediate and leads to:

• invalid identification (user code and fingerprint no longe

r recognized);

• deletion of secure prints in the print queue;

• deletion of usage counters.

The "Admin" user account cannot be deleted. To delete a user account, proceed as follows:

Administrator rights

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > DELETE USER.

 The list of existing user accounts is displayed on

the scr

een. Use the up and down arrows to view

the whole list.

3 Select the user account to delete and press OK.

 The selected user account is deleted.

Printing the list of user accounts

For each user account on the machine, the print-out of the list of user accounts contains the following information:

• 4-digit user code

• personalised name of the user account

• the rights and usage quotas for machine functions

Administrator rights

To print out the list of user accounts:

1 Press the MENU key. 2 Select REPORTS > USER RIGHTS.

 The machine prints out the list o

f user accounts.

User account reports and usage counters

User rights management allows you to monitor and assess the use of the machine's functions by means of monthly usage counters for each user.

The machine records usage counters for each existing us

account:

• when user rights management is activated;

• only for restricted functions (whose use is not free).

At the end of each month,

the

machine generates a secure print-out under the "Admin" user account of a report containing the quotas and usage counters for each user account. usage counters are then reset to zero.

FAX EMISS. QUOTA

fines the maximum number of faxes that the user account is authorised to send per month (maximum 10000 pages).

SCAN QUOTA Defines the maximum number of

scans

that the user account is authorised to make per month (maximum 10000 pages).

Note

Only the user can specify his name, email address and record his fingerprint in his user account (see Personalising your user account / fingerprint [



19]).

Note

You must have machine administrator rights to access this function.

Ownership Description

Note

You must have machine administrator rights to access this function.

Note

You must have machine administrator rights to access this function.

- 48 -

MF 5990 - Agoris M943

5 - Creating and managing user accounts

If you have administrator rights on the machine, you can perform the following operations at any time:

• print out an interim report

• send an interim report by email

• export an interim report

• reset the usage counters

Printing an interim report

Printing out an interim report does not affect monthly print-outs of the usage counters.

To print out an interim report of usage counters:

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > COUNTERS.

3 Press PRINT.

 The machine prints out the interim report for the us-

age counters.

Sending an interim report

Sending an interim report does not affect monthly printouts of the usage counters.

This action sends an interim report of usage counters by ema

il to

the "Admin" user account, on the condition that

this user account specifies an email address. To send an interim report of usage counters:

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > COUNTERS.

3 Press SEND.

 The machine sends the interim report of usage coun-

ters to the email address specified in the "Admin" user a

count.

Resetting the usage counters

This action resets the usage counters of all user accounts for the current month.

To reset the usage counters:

1 Press the MENU key. 2 Select SETTINGS > [OTHER PARAMETERS] >

RIGHTS MGT. > COUNTERS.

3 Press DELETE.

 The usage counters for the current month are reset to

zero.

Note

If the "Admin" user account specifies an email address, the report is also sent by email.

MF 5990 - Agoris M943

- 49 -

6 - Photocopying documents

Photocopying documents

Your machine allows you to make one or several photocopies.

You can also configure numerous settings to make ph

otocopi

es according to your needs.

Choosing the photocopy options correctly

Binding

Binding means the way printed pages are bound together to make up a book. Two bindings are possible: long edges and short edges.

Long edge binding The pages are printed to be bound on the left margin and

rned from right to left.

Short edge binding The pages are printed to be bound at the top and turned

bottom to top.

Mosaic copy

Mosaic copying allows several pages to be photocopied on 1 page. The possible combinations are WITHOUT (1 > 1), 2 -> 1 or 4 -> 1.

This mode is only available for the autofeed scanner.

Poster copy

Poster mode allows one page to be photocopied onto several pages. The possible combinations are WITHOUT (1 -> 1), 1 -> 4 or 1 -> 9.

This mode is only available for the flatbed scanner.

- 50 -

MF 5990 - Agoris M943

6 - Photocopying documents

Zoom

The zoom parameter is used to enlarge or reduce the original document. The zoom value is between 25% and 400%.

The configuration of this fu

nction de

pends on two parameters, SCALE and ZOOM. The following table summarizes th

e possibilities available according to the

defined values:

Simple photocopy

In this case, the default settings are applied.

Cancelling an operation

1 Insert the document to photocopy (see section

Inserting original documents [ 18]).

2 Press the COPY key. 3 Enter the number of copies required and press OK.

4 Press to photocopy the document.

User rights

Duplex photocopying

Cancelling an operation

1 Insert the document to photocopy (see section

Inserting original documents [ 18]).

2 Press the COPY key. 3 Enter the number of copies required and press OK.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available set

ings.

4 Press DUPLEX. 5 Select the required option from the list. Press OK to

confirm.

6 To change the binding type, press BINDING

EDGE. Select the required option from the list (see

section Binding [

49]). Press OK to confirm.

7 Press to photocopy the document.

User rights

Photocopy with toner saving

TONER SAVE mode is used to reduce the quantity of toner consumed on the page and thus reduce printing costs.

When using this mode, the consum

ption

of toner is

reduced and the print is lighter.

Cancelling an operation

1 Insert the document to photocopy (see section

Inserting original documents [ 18]).

2 Press the COPY key. 3 Enter the number of copies required and press OK. 4 Press TONER SAVE. 5 Select the required status from the list. 6 Press OK to confirm the new setting.

7 Press to photocopy the document.

SCALE ZOOM

1:1 Inactive

ZOOM The zoom value is defined in the

ZOOM parameter. This value

can be en

tered or selected from

the list of predefined values.

FORMAT CONVERS.

Scaling is automatic depending on the

paper formats defined in

the SCAN FORMAT and

PRINTED PAPER parameters.

Note

You may cancel an operation at any time by

pressing .

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by

pressing .

Duplex mode Description

DUPLEX -> DUPLEX

input document duplex output document duplex

FRONT -> DUPLEX

input document reverse side only output document duplex

DUPLEX -> FRONT

input document duplex output document reverse side only

FRONT

input document reverse side only output document reverse side only

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by

pressing .

MF 5990 - Agoris M943

- 51 -

6 - Photocopying documents

User rights

Elaborated photocopy

Elaborated copies are used to set specific settings for the current photocopy.

1 Insert the document to photocopy (see section

Inserting original documents [ 18]).

2 Press the COPY key. 3 Enter the number of copies required and press OK.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available sett

ings.

4 T

o change the resolution, press QUALITY. Select

the

resolution the best suited to your document

from the options available and press OK to confirm.

5 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

6 To change the luminosity, press BRIGHTNESS.

Select

the

most suitable luminosity for your document from the available options. Press OK to confirm.

7 To activate / deactivate the collated copy option,

s COLLATE COPY. Select the required op-

tion. Press OK to confirm.

8 Press PAPER TYPE. Select the paper type used

from the list. Press OK to confirm.

9 To change the size of the photocopied document,

ess SCALE.

10 To modify the analysis format, press SCAN

FORMAT. Select the paper format of the original

docu

ment in the list. Press OK to confirm.

11 To define the output doc

ment format, press PRINTED PAPER. Select the required option in the list a

nd press OK to confirm.

12 To define the zoom to be applied, press ZOOM.

r the required zoom value using the virtual keyboard or select a value from the predefined values in the list. Press OK to

confirm.

13 If you are using the autofe

ed sca

nner, you can mosaic print your documents. Press MOSAIC and select the required option from the list (see section Mosaic copy [ 49]). Press OK to confirm.

14 If you are using the flatbed sca

nne

r, you can poster print your documents. Press BANNER and select the requ

ired option from the list (see section Poster

copy [ 49]). Press OK to confirm.

15 Press to photocopy the document.

User rights

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Resolution Description

SPEED Low resolution.

NORMAL Resolution suited for documents with

fram

es (magazines, cover pages, etc.). Use this resolution to prevent dithering problems.

TEXT Resolution suitable for documents

ntaining text.

TEXT AND IMAGE

esolution suitable for documents

containing text and colour images.

PHOTO Resolution suitable for documents

ntaining colour images,

photographs.

Collated

copy

option

Description

YES The printer collates the copies of the

iginal document. E.g.: If you make three copies of a 10-

page document, the document is

copied three times from page 1 to 10.

NO The printer does not collate the

copies of the original document. E.g.: If you make three copies of a 10-p

age document, page 1 is copied three times, then page 2, then page 3 and so on.

Option Description

1:1 The document is printed in scale 1.

ZOOM When this option is activated, the

value defin

ed in the ZOOM

parameter is taken

into account.

FORMAT CONVERS.

Scaling is automatic depending on the

paper formats defined in the

SCAN FORMAT and PRINTED PAPER pa

rameters.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Collated

copy

option

Description

- 52 -

MF 5990 - Agoris M943

6 - Photocopying documents

Identity card photocopy

Cancelling an operation

The IDENTITY CARD Copy function is used to copy both sides of an identity card or a document such as a driver's license on a sheet of A4 format (original document size < A5) or a sheet in Letter format (original document size < Statement).

The screen displays the instructions (when the original do

ment should be placed, when the document should be turned over, etc.) and asks your confirmation to start the task.

1 Press the COPY key. 2 Enter the number of copies required and press OK.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available sett

ings.

3 Press IDENTITY CARD. Sele

ct the required status

from the list. Pre

ss OK to confirm.

4 To change the resolution, press QUALITY. Select

the

resolution the best suited to your document

from the options available and press OK to confirm.

5 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

6 To change the luminosity, press BRIGHTNESS.

Select

the

most suitable luminosity for your document from the available options. Press OK to confirm.

7 Press PAPER TYPE. Select the paper type used

om the list. Pre

ss OK to confirm.

8 Place your identity card or

other official document against the flatbed scanner glass, as indicated below:

9 Press to photocopy the document.

 The document is scanned.

10 Turn the document over and press OK to confirm.

The machine prints out a copy of your document.

User rights

Note

You may cancel an operation at any time by

pressing .

Resolu-

tion

Description

SPEED Low resolution.

NORMAL Resolution suited for documents with

fram

es (magazines, cover pages, etc.). Use this resolution to prevent dithering problems.

TEXT Resolution suitable for documents

cont

aining text.

TEXT AND IMAG

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

cont

aining colour images,

photographs.

Note

For best results, select PHOTO resolution.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

MF 5990 - Agoris M943

- 53 -

7 - Faxing documents

Faxing documents

Sending faxes

Simple emission

Cancelling an operation

1 Insert the document to fax (see section Inserting

original documents [ 18]).

2 Press the FAX key. 3 Enter the number of the recipien

t usin

g the virtual keyboard or the keypad or select the recipient as follows:

4 To add other recipients, press and specify the

second recipient (see previous step

). Repeat the operation for each recipient to add (maximum 10 contacts or lists of contacts).

5 Press to send the document.

User rights

Elaborate emission

Cancelling an operation

1 Insert the document to fax (see section Inserting

original documents [ 18]).

2 Press the FAX key. 3 Enter the number of the recipient using the virtual

keyboa

or select the recipient as follows:

Note

You may cancel an operation at any time by

pressing .

To select a recipient...

then...

from the address book

the data field Address book, press then:  Select the contact or list of

contacts r

equired from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

e na

me of your correspondent using the virtual keyb

oard, and add letters until the full name of the required correspondent is displa

 Enter the figures of short

number

of your correspondent using the virtual keyb

oard or the keypad until the full name of the required correspondent is displa

from the 10 last reci

pients saved.

Press . Select the required recipient. Use the

up and down arrows to view all recipients in the memory.

Note

You can delete the last recipient entered by

pressing the key. Repeat this until the first recipient entered if you want to delete all.

Note

You can view the recipient(s) entered by pressing OTHER PARAMETERS.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by

pressing .

- 54 -

MF 5990 - Agoris M943

7 - Faxing documents

4 To add other recipients, press and specify the

second recipient (see previous step). Repeat the oper

ation for each recipient to add (maximum 10

contacts or lists of contacts)..

5 Press OTHER PARAMETERS to access the pa-

rameters you want to change

6 To change the resolution, press QUALITY. Select

the

resolution the best suited to your document

from the options available and press OK to confirm.

7 To change the contrast, press CONTRAST. Select

the most suitable contrast for your document from the available options. Press OK to confirm.

8 If you use the autofeed scanner and your document

is d

oub

le-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to confir

9 If

you have the dual-line model, you can select the

phone line to use to send the document. Press PHONE LINE to select the telephone line to use from

the available options and press OK to confirm.

10 To specify the number of pages in the document

before sending, press NUMBER OF PAGES. Enter the numbe

r of pages using the virtual keyboard or

the number pad. Press OK to confirm.

11 To activate / deactivate the Multiple Sc

an option,

ess MULTIPLE SCAN. Select the option YES to

activa

te or NO to deactivate it (see Using the Multiple Scan option correctly [ 18]). Press OK to confirm.

12 Press to send the document.

To select a recipient...

then...

from the address book

the data field Address book, press then:  Select the contact or list of

contacts r

equired from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

e na

me of your correspondent using the virtual keyb

oard, and add letters until the full name of the required correspondent is displa

 Enter the figures of short

number

of your correspondent using the virtual keyb

oard or the keypad until the full name of the required correspondent is displa

from the 10 last reci

pients saved.

Press . Select the required recipient. Use the

up and down arrows to view all recipients in the memory.

Note

You can delete the last recipient entered by

pressing the key. Repeat this until the first recipient entered if you want to delete al

Note

You can view the recipient(s) entered by pressing OTHER PARAMETERS.

Quality Description

NORMAL Resolution suitable for

good quality documents not containing drawings and/or small details.

FINE Resolution suitable for

documents containing drawings or small characters.

SUPER FINE

Resolution suitable for

documents containing drawings (with fine lines) or very small characters (on the conditions that the receiving fax machine can process them).

PHOTO Resolution suitable for

documents containing colour images and/or photographs.

Line Description

LINE 1 The document is sent on telephone

line 1

(LINE 1) of the machine.

LINE 2 The document is sent on telephone

line 2

(LINE 2) of the machine.

AUTOMATICThe document is sent on telephone

line 1 (L

IGNE 1) or 2 (LIGNE 2) of

the machine as per availability.

MF 5990 - Agoris M943

- 55 -

7 - Faxing documents

User rights

Deferred emission

This function allows you to send a document later. To plan a deferred emission:

Cancelling an operation

1 Insert the document to fax (see section Inserting

original documents [ 18]).

2 Press the FAX key. 3 Enter the number of the recipien

t usin

g the virtual

keyboard or select the recipient as follows:

4 To add other recipients, press and specify the

second recipient (see previous step

). Repeat the operation for each recipient to add (maximum 10 contacts or lists of contacts)..

5 Press OTHER PARAMETERS to access the pa-

rameters you want to change

6 To modify the send date, press DATE. Enter the re-

quired date using the virtual keyboard. Use the and keys to pass from one char

acter to the next.

In the event of an error, use the key to delete a character. Press OK to confirm.

7 To modify the send time, press TIME. Enter the re-

quired time using the virtual keyboard. Use the and keys to pass from one ch

acter to the next.

In the event of an error, use the key to delete a character. Press OK to confirm.

8 Press to send the document.

You document is saved and placed on standby in the send queue. It will

be sent at the planned date and time.

User rights

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by

pressing .

To select a recipient...

then...

from the address book

the data field Address book, press then:  Select the contact or list of

contacts r

equired from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

e na

me of your correspondent using the virtual keyb

oard, and add letters until the full name of the required correspondent is displa

 Enter the figures of short

number

of your correspondent using the virtual keyb

oard or the keypad until the full name of the required correspondent is displa

from the 10 last recipients saved.

Press . Select the required recipient. Use the up

and down arrows to view all recipients in the memory.

Note

You can delete the last recipient entered by

pressing the key. Repeat this until the first recipient entered if you want to delete all.

Note

You can view the recipient(s) entered by pressing OTHER PARAMETERS.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

To select a recipient...

then...

- 56 -

MF 5990 - Agoris M943

7 - Faxing documents

Stopping an emission in progress

It is possible to stop an emission in progress whatever the emission type, but it will differ depending on whether the emission is to one or several recipients.

• For an emission to one recipient, the document is deleted.

• For an emission to several recipients, only the recipient for the document in progress when the emission is stop

ped

is deleted from the emission queue.

To stop an emission in progress :

1 Press .

 A message asking you to confirm the cancellation

is disp

layed on the screen.

2 Press OK to confirm cancelling the emiss

ion in pro-

gress.

For several recipients, you can delete the other recipients fr

the emission queue (see Deleting a document

awaiting emission [ 56]). If the machine is configured to print out an emission report

(see

e section Emission report [ 28]), it will be printed

out, indicating that the communicatio

n was stopped at the

request of the user.

Receiving faxes

The reception of faxes depends on the configuration of your machine.

By default, the machine prints out the faxes as and when th

ey ar

e received.

If the administrator has activated secure printing of rec

ived faxes, users wishing to retrieve a document saved in the memory, must manually force printing from the machine's print queue.

The settings for customizing printing of received faxes are de

scr

ibed in the section Fax reception settings [ 30].

Printing received faxes in the memory

When secure printing of received documents is active, the machine saves the faxes received in the memory to preserve confidentiality.

To retrieve a fax received and saved in the memory:

User rights

1 Press MENU. 2 Press PRINT QUEUE. 3 Press PRINT.

 The faxes received and saved in the memory are

iden

tified by FAX HELD.

4 Select the required fax.

The machine prints out the fax selected.

Monitoring fax emissions

The emission queue contains requests:

• currently being sent,

• awaiting emission (preceded by other requests or aw

ait

ing a new emission attempt),

• deferred,

• rejected (stopped or maximum number of attempts r

each

ed).

Accessing the emission queue

1 Press MENU. 2 Press SEND QUEUE.

The emission queue allows you to:

• Force a request (on standby or rejected) to be sent

• Edit the recipient(s) for an emission request (on standby)

• Edit the date / time of an emission request

• Delete an emission request (on standby or rejected)

• Print out a document awaiting emission

Forcing an emission request

To force sending or resend a fax that is on standby or has been rejected:

1 Press SEND.

 The faxes are identified by FAX.

2 Select the required emission request and press

OK.

You emission request becomes the priority. The corr

esponding document is sent once the telephone line

is available.

Editing an emission request

To edit an emission request from the emission queue:

1 Press DISPLAY/EDIT.

 The faxes are identified by FAX.

2 Select the required emission request and press

OK.

 The emission options for the selected request are

displayed.

3 To change the recipient(s), press RECIPIENT. En-

ter the required modifications and press OK to con- firm.

4 To modify the send date, press DATE. Enter the re-

quired date and press OK to confirm.

5 To modify the send time, press TIME. Enter the re-

quired time and press OK to confirm.

Deleting a document awaiting emission

To delete an emission request from the emission queue and cancel the emission:

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

MF 5990 - Agoris M943

- 57 -

7 - Faxing documents

1 Press DELETE.

 The faxes are identified by FAX.

2 Select the required emission request and press

OK.

The selected emission request disappears from the emission q

ueue.

Print out a document awaiting emission

To print out a document awaiting emission:

1 Press PRINT.

 The faxes are identified by FAX.

2 Select the required emission request and press

OK.

Note

Deleting an emission request is irreversible.

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MF 5990 - Agoris M943

8 - Printing documents from a PC

Printing documents from a PC

Your machine offers numerous printing options. In particular, you can configure numerous settings to print

docu

ments according to your needs.

User rights

Prerequisites

To be able to print on the machine, you must first have installed the print drivers available in the PC Kit on your computer.

For more information, consult the section PC functions [ 85].

Choosing print options correctly

In this section you will find a description for each tab of the printing options available in the machine's print driver.

To access these options, launch a print from your comp

uter, select

the machine from the list of available

printers and click on the print options. A preview allows you to check the print options applied to

your

document in real time.

Paper tab

This tab allows you to:

• specify the number of copies of the document to print. When printing several co

pies, remember to use

the copy assembly option.

• define the paper format and type to be used to print t

e document according to the paper formats and types loaded in the machine's paper trays, or activate automatic selection and verification of the paper to be used by the machine.

• define or not duplex printing. If you select Printer

set

ting

s, the printing will depend on the default set-

tings for the printer. Select No (single side) to force sing

le-sided printing. Select Yes (duplex) to print the

document in du

plex.

•to print duplex, define the binding type required: long edge

s or short edges (see section Binding [ 49]).

• specify the orientation of the document to be printed (

por

trait or landscape) or apply a 180° rotation.

•print several pages of the document on the same pa

e (16 maximum), insert a surround, modify the lay-

out.

Printing in booklet mode allows you to print the document on double format pape

r of the specified

docu-

ment format. In this way you can fold the

document in

two to make a booklet.

Custom sizes tab

This tab allows you to:

• create a personalised paper format. The personalized paper format will then

be available in the list of paper formats offered by the machine. Before starting, ensure that the paper format you wa

nt to

create is compatible with the paper formats which can be used on the ma

chine (see Recommendations for paper

[ 139]).

• edit a personalised paper format.

• delete a personalised paper format.

Job security tab

This tab allows you to:

• name the print task to be able to identify

it more easily in the machine's print queue. You can allocate a name and associate a user name to the task.

• activate / deactivate saving of the print task in the ma

ine's print queue, before and / or after printing:

– hold before printing: on receiving the print task,

the ma

chine does not automatically print the document. You have to manually launch printing of th

e docum

ent by forcing it directly from the machine's print queue. Don't hesitate to use this fu

nctio

n if you want to be present when your doc-

ument is printed.

– save after printing: once the document is print-

ed, the machine does not delete the print task fr

om the p

rint queue, but saves it for subsequent printing. You can then manually launch printing of the document again by forcing it directly from the machine's print queue. Don't hesitate to use this function to make documents available for printing on demand.

– job life: the print task is held before printing and /

saved after printing for a period that you define;

indefinitely or for a specified number of hours.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

The availability and access to the print options may vary according to the operating system used and the print drivers installed.

Note

This function is not available for PostScript print drivers.

MF 5990 - Agoris M943

- 59 -

8 - Printing documents from a PC

• secure printing of the document by associating a 4digit code or a fingerprint. On receiving the print task, the machine does not automatically print the document. You have to manually launch printing of the document by forcing it directly

from the mac

hine's print queue. You will then be asked for the 4-digit code or the fingerprint associated with the print task.

However, before using this function

consider the fol-

lowing:

– if rights management is deactivated or if the print

function is free

for all to use, you can enter the

identification information of your choice.

– if rights management is activated and the print

function is restricted

, on

ly authorized user accounts will be able to print on the machine. If you user

accoun

t authorizes you to print, you must enter the 4-digit code or use the fingerprint associated with your user account. On receiving the print task

, t

he machine will check if the identification information correspond to those in the authorized user acc

unt. Otherwise, the machine will delete

the print task from the print queue.

Advanced tab

This tab allows you to:

• print front and back cover pages, and dividers.

• select the paper tray containing the front and back co

r pages, and the dividers.

• specify the paper format and type on which to print the fr

t and back cover pages, and the dividers.

• specify the print and binding margins for printing several pages on one page or in booklet mode.

Watermarks tab

This tab allows you to:

• insert a watermark in a document to be printed, on all pages o

f the document or only on the first page.

• create a personalised watermark. The personalised w

termark will then be available in the list of watermarks offered by the machine. Creating a watermark allo

ws you to personalize the text to insert, specify the font characteristics and define its position in the document.

• edit a watermark.

• delete a watermark.

Overlays tab

This tab allows you to:

• select an overlay to be used. Ensure that the format and o

rientation of the overlay to be used correspond to

the format and orientation of the document to print.

• add or delete overlay files.

• create an overlay.

• define the superposition of an overlay and a document.

• print the overlay on all pages, the first page, even pages and odd pages.

• place the overlay in the foreground or background of th

e do

cument to print.

Fonts tab

This tab allows you to:

• select the font usage mode.

• select the font transmission mode.

Device options tab

This tab allows you to consult the options installed on the machine (duplex module, additional paper tray, etc.).

Settings tab

This tab allows you to:

• restore the factory settings.

• restore the print options to

heir default values.

• save your most commonly used print options. Then you can

select them directly in the selection box of settings to apply to document printing. If modifications are made, you will be able to rest

ore these print options.

Simple printing

In this case, the default settings are applied.

User rights

1 Use the command Print in the File menu of the ap-

plication open on the screen.

2 Select the machine from the list of available print-

ers.

3 Enter the number of copies to print. 4 Click OK to start printing.

You can monitor your print tasks in the print queue (see t

e section Monitoring printing [ 61]).

Note

This function is only available for PostScript print drivers.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

- 60 -

MF 5990 - Agoris M943

8 - Printing documents from a PC

Duplex printing

User rights

1 Use the command Print in the File menu of the ap-

plication open on the screen.

2 Select the machine from the list

f available print-

ers.

3 Click Properties to access the print options. 4 Select the Paper tab. 5 Enter the number of copies to print. When printing

seve

ral cop

ies, activate / deactivate the copy as-

sembly option.

6 Activate duplex printing by se

lecting the r

equired

binding: long edges or short edges.

7 Click OK to start printing.

You can monitor your print tasks in the print queue (see t

e section Monitoring printing [ 61]).

Secure printing

In order to guarantee confidentiality of your prints, you can secure printing of a document by associating a 4-digit code or a fingerprint.

On receiving the print task, the machine does not a

tomatically print the document.

You have to manually launch printing of the document by forcing it direc

ly from the machine's print queue. You will then be asked for the 4-digit code or the fingerprint associated with the print task.

However, before using this function, consider the following:

• if rights management is deactiv

ted or if the print function is free for all to use, you can enter the identification info

rmation of your choice.

• if rights management is activated

d the print function is restricted, only authorized user accounts will be able to print on the machine. If you user account authorizes you to print, you must enter the 4-digit code or use the fingerprint associated with your user account. On receiving the print task, the machine will

check

if the identification information correspond to those in the authorized user account. Otherwise, the machine will delete the print task from the print queue.

Receiving your fingerprint

To save and receive your fingerprint in the form of an electronic file:

1 Press the MENU key. 2 Select OTHER COMMANDS > IDENTIFICATION

> SEND FINGERPRINT.

3 Press RECIPIENT(S). Enter your email address

using

the vir

tual keyboard. In the event of an error,

use the key to delete a char

acter. Press

OTHER PARAMETERS to confirm.

4 To copy the email to other recipients, press CC

RECIPIE

T(S). Specify the recipient(s) on copy,

and pr

ess OTHER PARAMETERS to confirm.

5 Press SUBJECT. Enter the subject of the email us-

ing the virtual keyboard (80 characters maximum). In th

e even

t of an error, use the key to delete

a character. Press OK to confirm.

6 To customize the name of the attachment, press

FILENAME. Enter the file name using the virtual

keyboard

(maximum 20 characters). In the event of

an error, use the key to delete a character. Press OK to confirm.

7 Press the key.

 The procedure to save your fingerprint is

ched.

8 Place the finger you will always us

e, your reference finger, on the fingerprint reader and slide it slowly downwards. The machine informs you when the option is successful.

The fingerprint is scanned and the email message is sa

ved

. Depending on the machine configuration, the email is sent via the local network or during the next planned internet connection.

To force the internet connection and send / receive em

ils, press MENU then select INTERNET > MAIL /

PHONE. On receipt of the email, just cop

the file containing the

fingerprint to your computer's hard disk.

Launching secure printing

To launch secure printing from your computer:

User rights

1 Use the command Print in the File menu of the ap-

plication open on the screen.

2 Select the machine from the list of available print-

ers.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

If you have a user account, you can save your fingerprint and receive it at your email address. To do so, personalize your user information (see Personalising your user account / fingerprint [



19]).

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

MF 5990 - Agoris M943

- 61 -

8 - Printing documents from a PC

3 Click Properties to access the print options. 4 Define the print options required for your document

umber of copies, paper format, etc.).

5 Click on the Job Security tab. 6 To easily identify your secure print,

ente

r a print

task name and a user name.

7 To associate a 4-digit code, check the PIN box and

enter the

ode.

8 To associate a fingerprint, check the Fingerprint

box,

click

on Browse and select the file that contains your fingerprint (see Receiving your finger

print).

9 Click OK to start printing.

The print task is saved on the machine.

To ret

rieve your

print, you must manually force it from the print queue.

Retrieving/Releasing secure prints

To retrieve a secure print on the machine:

1 Press MENU. 2 Press PRINT QUEUE. 3 Press PRINT.

 Secure prints are identified by PC HELD.

4 Select your print task f

rom the list.

 An identification screen is displayed.

5 Identify yourself with the information entered when

you sent your

task:

 enter the 4-digit code associated with the print

task.

 if

you associated your fingerprint with the print

task, pl

ace your reference finger in the fingerprint

reader and slide it slowly downwards.

6 When the identification is successfully

completed,

the machine prints your document.

If identification fails, the machine displays an explanatory m

ssage (insufficient rights, unknown account, etc.). In all

cases, contact the machine's administrator.

Cancelling a print in progress

To cancel a print in progress:

1 Press the key.

 A message asking you to confirm the cancellation

pea

rs on the screen.

2 Press OK to confirm cancellation of

the print task in

progress.

Monitoring printing

The print queue contains documents that are:

• currently being printed,

• awaiting printing (preceded by other print tasks),

• saved in the memory for printing,

• secured awaiting to be forced.

Accessing the print queue

1 Press the MENU key. 2 Press PRINT QUEUE.

To be able to identify documents awaiting printing, the print

queue allocat

es a type to the various print tasks

managed by the machine:

The print queue allows you to perform the following operations:

• Print out the list of saved print tasks

• Force a print task

• Edit the properties of a print task

• Delete a print task

Print out the list of saved print tasks

To print out the list of print tasks saved in the memory by the machine for subsequent printing (held after printing):

1 Press PRINT QUEUE.

 The machine prints out the list of print tasks

with the

property "Keep After".

Force a print task

To force or reprint a document from the print queue:

1 Press PRINT. 2 Select the required print task and press OK.

You print task becomes the priority. The corresponding do

ment is printed as soon as the machine is available

to print.

The type... identifies...

PRINT PC

print tasks sent from a comp

uter

FAX

faxes received awaiting pr

inting

emails received awaiting pr

inting

PRINT USB KEY

print tasks sent from a USB me

mor

y key.

PRINT REPORT

print tasks automatically gene

rated by the machine (emission report, communication log) or launched by a user from a machine menu (printing of function guide, address book, settings, etc.).

PC HELD

print tasks sent from a comp

uter

with at least one of

the following properties:

 hold before printing  secure printing

FAX HELD

received faxes saved in the me

mor

y (see Receiving faxes

[ 56]).

- 62 -

MF 5990 - Agoris M943

8 - Printing documents from a PC

Editing a print task

To edit the properties of a print task from the print queue:

1 Press DISPLAY/EDIT. 2 Select the required print task and press OK.

 The properties of the selected print task are dis-

played.

3 Make the required modifications and press OK to

conf

irm.

Deleting a print task

To delete a print task from the print queue:

1 Press DELETE. 2 Select the required print task and press OK.

The selected print task disappears from the print queue.

Note

Deleting a print task is irreversible.

MF 5990 - Agoris M943

- 63 -

9 - Printing documents sent by email

Printing documents sent by email

Your machine can print documents sent by email. This function is limited to docu

ments of format TIFF/

JPEG/PDF/TXT. SMTP/POP3 protocols are used to send the documents

e machine by email.

User rights

Prerequisites

To be able to print documents sent by email on the machine, you must first configure your machine's connection and the email service settings. You need:

An operational Ethernet connection with an email account au

orized to send outside your local network.

The following connection information for your email accoun

•

email service login

• email service password

• email address

• name or IP address of the SMTP (outgoing) and POP3 (

ncoming) servers

• SMTP authentication settings (if necessar

)

For more information, consult the section Email settings [ 39].

See also

 PC Functions [85]

Configuring the connection

To configure your machine's email connection, proceed as follows:

1 Do the operations described in the chapter

Accessing email configuration settings [ 39].

2 Do the operations described in the chapter

Configuring the email connection [ 39].

Printing

Attached documents in TIFF/JPEG/PDF/TXT format sent by email to the machine will be printed automatically To guarantee confidentiality, you may also safeguard pr

inting of your documents by associating a 4-digit code to your email address. On receiving the print job, the document will not be printed automatically. Printing of the document can be launched from the machine's print queue using this 4-digit code. You can also manage the configuration of secure pr

int

ing from the machine.

Retrieving the machine's email address and safeguarding printing

To send a document to the machine by email for printing, you must first identify the machine's email address.

To retrieve the machine's email address, proceed as follows

1 Pre

ss the MENU key.

2 Press MOBILE PRINT > PRINTER ADDR 3 Enter your email address using the virtual key-

board. In the event of an error, use the key to delete a character. Press Send.

4 The printer asks if you have associated a 4-digit

code

with your email address. Select your print

type by pressing the YES or the NO key.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Although quite simple, the network settings sometimes require expert knowledge of your computer configuration. We suggest your contact the machine administrator.

Note

To print documents sent to the machine by email, select the connection type BY ETHERNET.

To select

your print

type

Description

YES The print is secured using a 4-

git code. An identification screen is displayed:

 Enter the 4-digit code using the

virt

ual keyboard.

 Co

nfirm this 4-digit code.

 Press OK to send the ma-

chine's email address and the ass

ciated 4-digit code to your

email address.

NO The machine's email address is

sent to

your email and the print is not secured. There is no 4-digit code associated with the print jobs.

- 64 -

MF 5990 - Agoris M943

9 - Printing documents sent by email

Sending documents to the machine by email for printing

To send documents by email to the machine, proceed as follows:

1 From your email:

Use the reply to command from the email sent by the

machin

e and add an attachment in format TIFF/

JPEG/PDF/TXT.

"Open" or "save" the attachment sent by the machine in VCF format to add the machine's address to you

address book and send the document(s) to

the machine later.

2 After sending the email, go to the machine to re-

trieve your documents that have been printed or ar

e aw

aiting printing.

Printing from the Mobile Print menu

To retrieve a print on the machine from the MOBILE PRINT menu, proceed as follows:

1 Press the MENU key.

2 Press MOBILE PRINT > GET DOCUMENTS to re-

trieve your print.

 The document prints automatically if the print is

not secure.

 If the print is secured, the machine automatically

sends you to the

print queue. In this case, repeat

the ope

rations described in chapter Recovering/

releasing prints from the print queue [ 64].

Retrieving/Releasing prints from the print queue

To retrieve a secure print on the machine from the print queue, proceed as follows:

1 Press the MENU key. 2 Press PRINT QUEUE. 3 Press PRINT.

 Non secure prints are printed automatically.

 Secure prints are identified by the type EMAIL.

4 Select your secure print task from t

he list.

 An identification screen is displayed.

5 Identify yourself with the information entered when

you sen

your print task:

 enter the 4-digit code associated with the user

ail address.

6 When the identification is succes

sfully completed,

the machine prints your document.

If identification fails, the machine displays an explanatory me

age (insufficient rights, unknown account, etc.). In all

cases, contact the machine's administrator.

Managing configuration of secure printing

To manage configuration of secure printing (email with associated 4-digit code) in the list of users, proceed as follows:

cess the list of users

Note

The machine sends an email to your personal email address containing an attachment named «printer.vcf». This attachment contains the coordinates of the machine to be saved

in your personal address book.

Note

You may cancel the procedure at any time by pressing Cancel.

Note

If you have not received the machine's email address in your personal email, consult the machine's emission queue to chec

k if the email has been sent. To do so, press MENU >SEND QUEUE > SEND then select the email sent to yourself and press OK. If the problem persists, contact your machine administrator.

Note

In the event of a problem importing the Gmail/Android contact, check that you are using the Smartphone's own email client and not Gmail to be able to import the contact file. If not, save the VCF file locally

. Then click "File" and "Save as" to manually import from the Gmail interface to avoid this problem.

Note

There are two possibilities for retrieving all your prints (secure or not). Either use the menu MOBILE PRINT or the menu PRINT QUEUE. Only secure prints need the document to be selected in the print queue and the

4-digit code to be entered.

Note

For printing in secure mode, the time to receive and display documents for printing may

required additional processing time. To check if the documents have arrived, you can consult the print queue as often as necessary by pressing MENU > PRINT QUEUE. If your documents do not appear af

ter several minu

tes, contact the machine

administrator.

MF 5990 - Agoris M943

- 65 -

9 - Printing documents sent by email

1 Press the MENU key. 2 Press MOBILE PRINT > LIST OF USERS.

The

list of users with codes appears on the screen and

you can do

the following actions:

• Add a new configuration, new email address with associated 4-digit code.

• Edit your configuration, your email address and/or its a

sociated 4-digit code. Receive your 4-digit code if

you have forgotten it.

• Delete your configuration, email with associated 4-digit code

Adding a user

To add a user from the list of users, proceed as follows:

1 Press Add. 2 Enter your email address using the virtual key-

board. In the event of an error, use the key to delete a character. Press OK to confirm.

3 The window to enter the 4-digit code opens:

 Enter the 4-digit code using the virtual keyboard.

 Confirm this 4-digit code.

 Press OK to send the machine's email address

and th

e associated 4-digit code to your email ad-

dress.

Editing a user

To edit your user account from the list of users, proceed as follows:

1 Select the user account you want to edit by pre

ing the corresponding email address in the list.

2 Press Edit. 3 Identify the user account you want to edit by enter-

ing its 4-digit code and press Entry or OK to con- firm identification.

4 Press EMAIL if you want to edit your email ad-

dress.

5 Enter your new email address using the virtual key-

board. In the event of an error, use the key to delete a character. Press OK to return to the previous screen.

6 Press CODE if you want to edit the code associat-

ed with your email address. An identification sc

reen is displayed:

 Enter your new 4-digit code using the virtual key-

board.

 Confirm this new 4-digit code.

 Press OK to return to the previous screen.

7 Press OK to confirm the modification.

Deleting a user

To delete your user account from the list of users, proceed as follows:

1 Select the user account you want to dele

e by pressing the corresponding email address in the list.

2 Press Delete. 3 Identify the user account you want to delete by en-

tering its 4-digit code and press Entry or OK to delete it. The user account no longer appears in the

list of users.

Note

You may cancel the procedure at any time

by pressing Exit or the key.

Note

The machine sends an email to your personal email address containing an attachment named «printer.vcf». This attachment contains the coordinates of the machine to be saved

in your personal address book.

Note

You may cancel the procedure at any time

by pressing Cancel or the key.

Note

If you have not received the machine's email address in your personal email, consult the machine's emission queue to check if the email has been sent. To do so, press MENU >SEND QUEUE > SEND then sele

ct the email sent to yourself and press OK. If the problem persists, contact your machine administrator.

Note

If you have forgotten the 4-digit code associated with the user account to edit, press Lost Code. The machine sends a new email with your co

de and you can continue

the procedure.

Note

You may cancel the procedure at any time

by pressing Cancel or the key.

Caution

When a user is deleted, the machine also definitively deletes any documents awaiting printing received from this user.

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MF 5990 - Agoris M943

9 - Printing documents sent by email

Cancelling a print in progress

To cancel a print in progress:

1 Press the key.

 A message asking you to confirm the cancellation

pea

rs on the screen.

2 Press OK to confirm cancellation of

the print task in

progress.

Monitoring printing

The print queue contains documents that are:

• currently being printed,

• awaiting printing (preceded by other print tasks),

• saved in the memory for printing,

• secured awaiting to be forced.

Accessing the print queue

1 Press the MENU key. 2 Press PRINT QUEUE.

To be able to identify documents awa

ting printing, the print queue allocates a type to the various print tasks managed by the machine:

The print queue allows you to perform the following operations:

• Print out the list of saved print tasks

• Force a print task

• Edit the properties of a print task

• Delete a print task

Print out the list of saved print tasks

To print out the list of print tasks saved in the memory by the machine for subsequent printing (held after printing):

1 Press PRINT QUEUE.

 The machine prints out the list of print tasks

with the

property "Keep After".

Force a print task

To force or reprint a document from the print queue:

1 Press PRINT. 2 Select the required print task and press OK.

You print task becomes the priority. The corresponding do

ment is printed as soon as the machine is available

to print.

Editing a print task

To edit the properties of a print task from the print queue:

1 Press DISPLAY/EDIT. 2 Select the required print task and press OK.

 The properties of the selected print task are dis-

played.

3 Make the required modifications and press OK to

confirm.

Deleting a print task

To delete a print task from the print queue:

1 Press DELETE. 2 Select the required print task and press OK.

The selected print task disappears from the print queue.

Note

If you have forgotten the 4-digit code associated with the user account to delete, press Lost Code. The machine sends a new email with your code and you can continue the procedure.

Note

You may cancel the procedure at any time

by pressing Cancel or the key.

The type... identifies...

PRINT PC

print tasks sent from a com

uter.

FAX

faxes received awaiting pr

int

ing.

emails received awaiting pr

int

ing.

PRINT USB KEY

print tasks sent from a USB m

emo

ry key.

PRINT REPORT

print tasks automatically gen

erated by the machine (emission report, communication log) or launched by a user from a machine menu (printing of function guide, address book, settings, etc.).

PC HELD

print tasks sent from a computer with at least one of the following properties:

 hold before printing  secure printing

FAX HELD

received faxes saved in the me

mor

y (see Receiving faxes

[ 56]).

Note

Deleting a print task is irreversible.

The type... identifies...

MF 5990 - Agoris M943

- 67 -

10 - Using a USB memory key

Using a USB memory key

You can connect a USB key to the machine. The compatible files are analyzed and you may perform the following operations:

• print files from your USB key;

• scan and save a document on your USB key;

• scan the content of your USB key.

Support compatibility

The machine can read the contents of the following USB peripherals:

Recommendations for using USB keys

• Before using a USB key, always make a backup of its contents. Thus, in the event of any data loss, you will be able to retrieve the contents using the backup copy.

• Always insert your USB key

in the machine without

rcing and respecting the direction of insertion.

• Never disconnect a USB key when a read or save operation is in progress.

• Remove the inserted USB key only when the machine has co

mple

ted any printing or saving operations.

• If the machine cannot read th

e co

ntent of the USB key, check that the USB key is compatible, that it is correctly inserted, and that the file formats are compatible.

Viewing the content of a USB key

When you insert a USB key into the machine, its content is immediately analyzed. The number of files present is displayed and the special menu USB KEY opens.

The USB KEY function offers you methods of display and sel

ction suited to the types of documents you wish to

print:

Printable files (documents and images) are displayed without taking account of their arborescence on the USB key.

Printing files from a USB key

For clarity and to help you select the right printing options for the type of files to be printed, this section explains the following operations separately:

• Printing photos from a USB key;

• Printing documents from a USB key. It is possible to select image an

d do

cument files to be printed in the same operation. In this case, common printing options (paper format, paper type, number of copies, etc.) will apply to all files selected.

Printing photos from a USB key

To print image files present on your USB key, proceed as follows:

Cancelling an operation

1 Insert your USB key into the machine respecting

the insertion direction.

 The USB key is analyzed. When the analysis is

mplete, the USB KEY menu is displayed.

2 Press PRINT.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available sett

ings.

3 Press IMAGES to select the photos to print.

Support Characteristics

Peripheral  Mass storage peripheral 2.0

formatte

d in FAT 16 or FAT 32

 Maximum size 20 Gb

Files Photo / Image: JPEG

Document: TIFF, TXT, PDF

Mode Description

DOCUMENTS Only printable documents on the

USB key are

displayed in the form of a list. The file names and their e

tensions are displayed to

facilitate selection.

IMAGES Only printable image files present

the USB key are displayed. The images/photos are displayed as thumbnails to facilitate selection.

Note

You may cancel an operation at any time by

pressing .

- 68 -

MF 5990 - Agoris M943

10 - Using a USB memory key

 The image file selection window is displayed on

the screen.

 The left-hand side contains the list of available

files.

 The right-hand side contains the files selected for

printing

4 Use the up and down arrows to view all available

files. S

elect the required files in the left-hand side

using the keys:

5 When you have selected the files, press OK to con-

firm.

6 To change the number of copies of files to print,

s NUMBER OF COPIES. Enter the required

num

ber of copies using the virtual keyboard or the

number pad. Press OK to confirm.

7 To specify the print format of the photos, press

IMAGE SIZE. Select the print format for image files

nd p

ress OK to confirm.

8 To change the paper type, press PAPER TYPE.

Select the required option in the list and press OK to confirm.

9 T

o define the output document format, press PRINTED PAPER. Select the required option in th

e lis

t and press OK to confirm.

10 To activate toner-saving printing, press TONER

SAVE and select the required status. Press OK to

con

irm.

11 Press to print the files.

User rights

Printing documents from a USB key

To print document files present on your USB key, proceed as follows:

Cancelling an operation

1 Insert your USB key into the machine respecting

the insertion direction.

 The USB key is analyzed. When the analysis is

mplete, the USB KEY menu is displayed.

2 Press PRINT.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available sett

ings.

3 Press DOCUMENTS to select the documents to

print.

 The file selection

window is displayed on the

scree

 The left-hand side contains the list of available

files.

 T

he right-hand side contains the files selected for

ing.

4 Use the up and down arrows to view all available

files. Select the required files in the left-hand side using

the keys:

5 When you have selected the files, press OK to con-

firm.

6 To change the number of copies of files to print,

ess NUMBER

OF COPIES. Enter the required

numbe

r of copies using the virtual keyboard or the

number pad. Press OK to confirm.

7 If you have selected documents to print on both

sides, yo

u ca

n use the options DUPLEX and BINDING EDGE. To activate/deactivate duplex d

ocument printing, press DUPLEX. Select the re-

quired option in the list and press OK to confirm.

8 To change the binding type, press BINDING

EDGE. Select the required option from the list (see

sect

ion Binding [

49]). Press OK to confirm.

9 To change the paper type, press PAPER TYPE.

Sele

ct th

e required option in the list and press OK

to co

nfirm.

10 To define the output doc

ment format, press PRINTED PAPER. Select the required option in the list a

nd press OK to confirm.

Key Action

Add files to the list of files

to print.

Add the selected file to the list of files to print.

Remove the selected file from the list of files to print.

Remove all files

from the list of files

to print.

Format Description

PHOTO Classic 10x15 cm photo printing

FULL PAGE Print adjusted to page format

used.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by

pressing .

Key Action

Add files to the list of files to print.

Add the selected file to the list of files to print.

Remove the selected file from the list of files

to print.

Remove all files from the list of files to print.

MF 5990 - Agoris M943

- 69 -

10 - Using a USB memory key

11 To activate toner-saving printing, press TONER

SAVE and select the required status. Press OK to

conf

irm.

12 Press to print the files.

User rights

Saving a document on a USB key

This function enables you to scan and save a document directly to a USB key, in JPEG, PDF or Secure PDF format.

To scan a document and save it to a USB key, proceed as follows:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 18]).

2 Insert your USB key into the ma

ine respecting

the insertion direction.

 The USB key is analyzed. When the analysis is

complete, the USB KEY menu is displayed.

3 Press SCANNER.

 The first settings appear on the screen. Use

OTHER PARAMETERS to access all available settings.

4 T

o change the destination directory on the USB

key, press DIRECTORY P

ATH. Enter the file des-

tination directory (maximum 80 characters). In the ev

ent of an error, use the key to delete a char-

acter. Press OK to confirm.

5 To customize the name of the scanned file, press

FILENAME. Enter the name using the virtual key-

board (maximum 20 characters). In the even

t of an

error, use the key to delete a character. Press

OK to confirm.

6 To customize the format of the scanned file, press

DOCUMENT FORMAT. Select the format from the

available

options and press OK to confirm.

7 If you have selected SECURED PDF format, press

PASSWORD. Enter the password using the virtual

keyboard

(maximum 20 characters). In the event of

an error, use the key to delete a character. Press OK to confirm.

8 To change the resolution, press QUALITY. Select

the re

solution the best suited to your document

from the options available and press OK to confirm.

9 To scan the document in colour, press COLOUR.

Select the required option in the list and press OK to co

nfirm.

10 To change the contrast, press CONTRAST. Select

the mo

st su

itable contrast for your document from

the available options. Press OK to confirm.

11 If you use the autofeed scanner and your document

is d

oub

le-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option in the list and press OK to confir

12 To

specify the number of pages in the document

fore scanning, press NUMBER OF PAGES. Enter the number of pages using the virtual keyboard or th

e number pad. Press OK to confirm.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Before scanning a document, check that there is sufficient space on your USB key.

Note

You may cancel an operation at any time by

pressing .

Note

You can also access this function by pressing SCAN then by selecting USB KEY.

Format Description

IMAGE The scanned file is in format:

 TIFF (black and white docu-

ment)

 JPEG (colour document)

PDF The file is scanned in PDF format

lack and white or colour

document).

SECURED PDF

The file is scanned in PDF format (b

lack and white or colour), protected by a password which you can define.

Resolution Description

LIGHT Low resolution.

TEXT Resolution suitable for documents

containin

g text.

TEXT AND IMAGE

Res

olution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containin

g colour images,

photographs.

- 70 -

MF 5990 - Agoris M943

10 - Using a USB memory key

13 To activate / deactivate the Multiple Scan option,

press MULTIPLE ANALYSIS. Select YES to activate it or NO to deactivate it (see Using the Multiple Scan option correctly [ 18]). Press OK to confirm.

14 Press to scan the document.

User rights

The document is scanned and saved to the inserted USB key.

Analyzing the content of your USB key

After prolonged inactivity, the machine exits the USB KEY menu.

To view the content of your USB ke

again, proceed as

follows:

1 Press the MENU key. 2 Select [OTHER COMMANDS] > USB KEY. 3 Press ANALYZE THE KEY.

 The USB key is analyzed.

Importing and exporting from a USB key

The menu ADVANCED FUNCTIONS enables the user to save settings, the address book and to update the machine easily using a USB key:

• The function UPDATE SOFTWARE enables you to upd

ate on

e or three machine software components

from a USB key. (BOOT, Software, JFFS2).

• The function SAVE enables you to save the machine's se

tting

s and/or the address book on a USB key.

• The function LOAD enables you to import the machine's settings and/or address book from a USB key.

To access the advanced functions, proceed as follows:

1 Insert your USB key into the ma

ine respecting

the insertion direction.

 The USB key is analysed. When the analysis is

complete, the USB KEY menu is displayed.

2 Press ADVANCED FUNCTIONS. 3 Select the required function:

See also

 Remote configuration [21]

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Key Description / Procedure

UPDATE

SOFTWARE

To update, see section Updating Firmware by USB key [ 108].

SAVE

To save the settings, see section Exporting settings to a USB key [ 41]. To save the address book, see section Exporting the address book to a USB key [ 82].

LOAD

To import the settings, see section Importing settings from a USB key [ 42]. To import the address book to the machine f

om a USB key, see section Importing an address book from a USB key [ 83].

Key Description / Procedure

MF 5990 - Agoris M943

- 71 -

11 - Scanning and sending documents

Scanning and sending documents

You machine allows you to scan and send paper documents in a single operation.

The scan and send function includes several Scan to actions,

epending on the media used:

You can also configure numerous settings to scan and send documents according to your needs.

Scan to Key

The Scan to Key function allows you to scan a document and save it on a USB key connected to the machine.

For the detailed procedure, and for information about compatibility

and recommendations for using U

SB peripherals, see the section Using a USB memory key [ 67].

Scan to Mail

The Scan to Mail function allows you to scan a document and send it as an attachment to an email address, in JPEG, PDF or Secure PDF format.

To scan a document and send it as an attachment to an ema

il add

ress:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 18]).

2 Press the SCAN key. 3 Select SCAN TO MAIL. 4 Enter the email address of the recipient using the

virtual keyboard

or select

the recipient as follows:

5 To add other recipients, press and specify the

second recipient (see previous step

). Repeat the operation for each recipient to add (maximum 10 contacts or lists of contacts)..

Function Description

Scan to Key Scan a document and save it on a

key co

nnected to the machine.

Scan to Mail Send an email with the scanned

docu

ment as an attachment.

Scan to File Save a scanned document in a

file and

place it directly:

 on an FTP server (Scan to

FTP) ;

 in a shared directory on a com-

puter connected to the local ne

twor

k (Scan to SMB).

Scan to PC Scan a document and save it

dire

ctly on a computer via the document manager associated with the Companion Suite Pro software.

Scan to Archi

Scan a document and save it directly in the fax server archiving system.

Note

You may cancel an operation at any time by

pressing .

To select a recipient...

then...

from the address book

In the data f

ield Address book, press then:  Select the contact or list of

cont

acts required from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

e na

me of your correspondent using the virtual keyb

oard, and add letters until the full name of the required correspondent is dis

layed.

 Enter the figures of short

numb

er of your correspondent using the virtual keyboa

rd or the keypad until the full name of the required correspondent is dis

layed.

from the 10 last recipients saved.

Press . Sel

ect the required recipient.

Use the up

and down arrows to view all recipients in the memory.

Note

You can delete the last recipient entered by

pressing the key. Repeat this until the first recipient entered if you want to delete all.

- 72 -

MF 5990 - Agoris M943

11 - Scanning and sending documents

6 Press OTHER PARAMETERS to access the pa-

rameters you want to change

7 To copy the email to other recipients, press CC

RECIPIENT. Specify the recipient(s) on copy, and

s OTHER PARAMETERS to confirm.

8 Press SUBJECT. Enter the subject of the email us-

ing the virtual keyboard (80 characters maximum). In the

event of an error, use the key to delete

a character. Press OK to confirm.

9 To customize the name of the attachment, press

FILENAME. Enter the file name using the virtual

keybo

ard (maximum 20 characters). In the event of

an error, use the key to delete a character. Press OK to confirm.

10 To customize the format of the attachment, press

DOCUMENT FORMAT. Select the format from the

ailable options and press OK to confirm.

11 If you have selected SECURED PDF format, press

PASSWORD. Enter the password using the virtual

keybo

ard (maximum 20 characters). In the event of

an error, use the key to delete a character. Press OK to confirm.

12 To change the resolution, press QUALITY. Select

the

resolution the best suited to your document

from the options available and press OK to confirm.

13 To scan the document in colour, press COLOUR.

Select the required option from the list. Press OK to confirm.

14 T

o change the contrast, press CONTRAST. Select

the mo

st su

itable contrast for your document from

the available options. Press OK to confirm.

15 If you use the autofeed scanner and your document

is d

oub

le-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to confir

16 To

specify the number of pages in the document

fore sending, press NUMBER OF PAGES. Enter

the numbe

r of pages using the virtual keyboard or

the number pad. Press OK to confirm.

17 To activate / deactivate the Multiple Sc

an option,

ess MULTIPLE SCAN. Select the option YES to

activa

te or NO to deactivate it (see Using the Multiple Scan option correctly [ 18]). Press OK to confirm.

18 Press to send the document.

User rights

The document is scanned and the email message is saved. Depending on the machine configuration, the email is sent via the local network or during the next planned internet connection.

To force the internet connection and send / receive em

ils, press MENU then select INTERNET > MAIL /

PHONE. You can monitor document emissions via the emission

eue (see the section Monitoring document emissions

[ 77]).

Note

You can view the recipient(s) entered by pressing OTHER PARAMETERS.

Format Description

IMAGE The file is sent in format:

 TIFF (black and white docu-

ment)

 JPEG (colour document)

PDF The file is sent in PDF format

(black

and white or colour

document).

SECURED PDF

The file is sent in PDF format (black

and white or colour), protected by a password which you can define.

Note

Note the password entered, strictly respecting the characters, upper and lower case letters. You will need to send it to the recipient(s). On opening the document, the pa

ssword will be requested.

Resolution Description

LIGHT Low resolution.

TEXT Resolution suitable for documents

containing text.

TEXT AND IMAGE

Res

olution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containin

g colour images,

photographs.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Resolution Description

MF 5990 - Agoris M943

- 73 -

11 - Scanning and sending documents

Scan to FTP

The Scan to FTP function allows you to scan a document in JPEG, PDF or Secure PDF format and place it on an FTP server, for archiving for example.

To connect to the FTP server, you need to know the FTP user

ame and the password.

When sending files, the machine connects to the FTP serve

using the defined connection settings.

To scan a document and place it on an FTP server:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 18]).

2 Press the SCAN key. 3 Select SCAN TO FTP. 4 Enter the address of the FTP server using the vir-

tual keyboard or select it as follows:

5 Press OTHER PARAMETERS to access the pa-

rameters you want to change

6 Press NETWORK USER. Enter the FTP user

me (8

0 characters maximum). In the event of an

error, use the key to delete a character. Press

OK to confirm.

7 Press NETWORK PASSWD. Enter the FTP pass-

word. Press OK to confirm.

8 To specify a destination directory on the FTP serv-

er, press NETWORK PATH. Enter the file destination directory (for example: server name/John), and pr

ess OK to confirm.

 Wh

en no directory is entered, the files are stored

dire

ctly in the root directory of the FTP server.

9 To customize the name of the attachment, press

FILENAME. Enter the file name using the virtual

keyboard

(maximum 20 characters). In the event of

an error, use the key to delete a character. Press OK to confirm.

10 To customize the format of the attachment, press

DOCUMENT FORMAT. Select the format from the

availa

ble

options and press OK to confirm.

11 If you have selected SECURED PDF format, press

PASSWORD. Enter the password using the virtual

keyboard

(maximum 20 characters). In the event of

an error, use the key to delete a character. Press OK to confirm.

Note

You may cancel an operation at any time by

pressing .

To select an FTP address...

then...

defined in an addre

ss book

contact

In the data field Address book, press then:  Select the contact or list of

contacts r

equired from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

e na

me of your correspondent using the virtual keyb

oard, and add letters until the full name of the required correspondent is displa

 Enter the figures of short

number

of your correspondent using the virtual keyb

oard or the keypad until the full name of the required correspondent is displa

Note

Emission to several recipients is not possible with this function.

Note

If you have selected the FTP address from the address book, the settings NETWORK

USER, NETWORK PASSWD and NETWORK PATH are automatically com-

pleted with the existing information.

Format Description

IMAGE The file is sent in format:

 TIFF (black and white docu-

ment)

 JPEG (colour document)

PDF The file is sent in

PDF format (black and white or colour document).

SECURED PDF

The file is sent in

PDF format (black and white or colour), protected by a password which you can define.

- 74 -

MF 5990 - Agoris M943

11 - Scanning and sending documents

12 To change the resolution, press QUALITY. Select

the resolution the best suited to your document from the options available and press OK to confirm.

13 To scan the document in colour, press COLOUR.

Select the required option from the list. Press OK to conf

irm.

14 To change the contrast, press CONTRAST. Select

the

most

suitable contrast for your document from

the available options. Press OK to confirm.

15 If you use the autofeed scanner and your document

is do

uble

-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to con

irm.

16 To specify the number of pages in the document

fore sending, press NUMBER OF PAGES. Enter

the n

umber of pages using the virtual keyboard or

the number pad. Press OK to confirm.

17 To activate / deactivate the Multiple Scan option,

s MULTIPLE SCAN. Select the option YES to

activate or NO

to deactivate it (see Using the Multiple Scan option correctly [ 18]). Press OK to confirm.

18 Press to send the document.

User rights

The document is scanned and saved. It will be placed on the FTP server at the next connection to the local network.

You can monitor document emissions via the emission q

eue (see the section Monitoring document emissions

[ 77]).

Scan to SMB

The Scan to SMB function allows you to scan a document in JPEG, PDF or Secure PDF format and place it directly in a shared directory on a computer connected to the local network, on your PC for example.

To connect to the destination PC, you mu

st know th

e name of the PC, the full path to the destination directory (shared address), the SMB user and its password.

The SMB address is in the following format:

• smb://Server_name/SharedFolder

• smb://Server_IP_address/SharedFolder When sending files, the machine connects to the

stination PC using the defined connection settings.

To scan a document and place it in a shared directory on a

PC via the local network:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 18]).

2 Press the SCAN key. 3 Select SCAN TO SMB. 4 Enter the SMB address using the virtual keyboard

or s

lect it as follows:

Note

Note the password entered, strictly respecting the characters, upper and lower case letters. You will need to send it to the recipient(s). On opening the document, the pa

ssword will be requested.

Resolution Description

LIGHT Low resolution.

TEXT Resolution suitable for

documents

containing text.

TEXT AND IMAG

Resolution suitable for documents containing text and colour images.

PHOTO Resolution suitable for

documents containing colour images, photographs.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by

pressing .

MF 5990 - Agoris M943

- 75 -

11 - Scanning and sending documents

5 Press OTHER PARAMETERS to access the pa-

rameters you want to change

6 Press NETWORK USER. Enter the SMB user

e (80 characters maximum). In the event of an

error, use the key to delete a character. Press

OK to confirm.

7 Press NETWORK PASSWD. Enter the SMB pass-

word. Press OK to confirm.

8 To specify a destination dire

cto

ry in the shared directory on the destination PC, press NETWORK PATH. Enter the file destination directory and pres

s OK to confirm.

 When no directory is entered, the files are stored

dire

ctly in the root directory of the shared directory

on the destination PC.

9 To customize the name of the attachment, press

FILENAME. Enter the file name using the virtual

keyboa

(maximum 20 characters). In the event of

an error, use the key to delete a character. Press OK to confirm.

10 To customize the format of the attachment, press

DOCUMENT FORMAT. Select the format from the

availa

ble

options and press OK to confirm.

11 If you have selected SECURED PDF format, press

PASSWORD. Enter the password using the virtual

keyboard

(maximum 20 characters). In the event of

an error, use the key to delete a character. Press OK to confirm.

12 To change the resolution, press QUALITY. Select

the re

solution the best suited to your document

from the options available and press OK to confirm.

13 To scan the document in colour, press COLOUR.

Select the required option from the list. Press OK to confirm.

14 T

o change the contrast, press CONTRAST. Select

the mo

st su

itable contrast for your document from

the available options. Press OK to confirm.

To select an SMB address...

then...

defined in an addre

ss book

contact

In the data field Address book, press then:  Select the contact or list of

contacts requ

ired from the address book entries. Use the up and down arrows to view all entries in the address book.

 Enter the first few letters of

the na

me of your

correspondent using the virtual keyboard

, and add letters until the full name of the required correspondent is displayed.

 Enter the figures of short

mbe

r of your correspondent using the virtual keyboard or the keypad until the full nam

e of th

e required cor-

respondent is displayed.

Note

Emission to several recipients is not possible with this function.

Note

If you have selected the SMB address from the address book, the settings NETWORK

USER, NETWORK PASSWD and NETWORK PATH are automatically com-

pleted with the existing information.

Format Description

IMAGE The file is sent in format:

 TIFF (black and white docu-

ment)

 JPEG (colour document)

PDF The file is sent in

PDF format (black and white or colour document).

SECURED PDF

The file is sent in

PDF format (black and white or colour), protected by a password which you can define.

Note

Note the password entered, strictly respecting the characters, upper and lower case letter

s. You will need to send it to the recipient(s). On opening the document, the password will be requested.

Resolution Description

LIGHT Low resolution.

TEXT Resolution suitable for documents

containin

g text.

TEXT AND IMAGE

Res

olution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containin

g colour images,

photographs.

- 76 -

MF 5990 - Agoris M943

11 - Scanning and sending documents

15 If you use the autofeed scanner and your document

is double-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to con

irm.

16 To specify the number of pages in the document

fore sending, press NUMBER OF PAGES. Enter

the n

umber of pages using the virtual keyboard or

the number pad. Press OK to confirm.

17 To activate / deactivate the Multiple Scan option,

s MULTIPLE SCAN. Select the option YES to

activate or NO

to deactivate it (see Using the Multiple Scan option correctly [ 18]). Press OK to confirm.

18 Press to send the document.

User rights

The document is scanned and saved. It will be placed in the shared directory on the destination PC during the next connection to the local network.

You can monitor document emission

s via the em

ission queue (see the section Monitoring document emissions [ 77]).

Scan to PC

The Scan to PC function allows you to scan a document and save it directly to a computer via the document manager in the Companion Suite Pro software.

For more information on installing and c

nfiguring the Companion Suite Pro software, see the section PC Functions [ 85].

To scan a document and open it directly on a computer re

gistere

d on the machine:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 18]).

2 Press the SCAN key. 3 Select SCAN TO PC.

4 If more than one computer is registered on the ma-

chine, a list of available computers is displayed on the

scr

een. Select the required computer and press

OK to confirm.

5 Press to send the document.

User rights

The document is scanned and saved on the selected computer, with the scan settings defined in the peripheral manager associated with the Companion Suite Pro software.

Scan to Archive

The Scan to Archive function allows you to scan a document and send it on your fax server for archiving.

To use this function, the fax ser

er function must be activated and configured on the machine (see Configuring the fax serv

er (optional) [ 32]).

To scan a document and archive it directly on your fax server:

Cancelling an operation

1 Insert the document to scan (see section Inserting

original documents [ 18]).

2 Press the SCAN key. 3 Select SCAN TO ARCHIVE. 4 To modify the user name, press USER. Enter the

ired name using the virtual keyboard (80 characters maximum, the default name is PUBLIC). Press OK to confirm.

5 To change the resolution, press QUALITY. Select

the r

solution the best suited to your document

from the options available and press OK to confirm.

Note

If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT. Select SEND when all pages have been scanned.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by

pressing .

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

You may cancel an operation at any time by

pressing .

Resolution Description

LIGHT Low resolution.

TEXT Resolution suitable for documents

containin

g text.

TEXT AND IMAGE

Res

olution suitable for documents containing text and colour images.

PHOTO Resolution suitable for documents

containin

g colour images,

photographs.

MF 5990 - Agoris M943

- 77 -

11 - Scanning and sending documents

6 To scan the document in colour, press COLOUR.

Select the required option from the list. Press OK to conf

irm.

7 To change the contrast, press CONTRAST. Select

the

most

suitable contrast for your document from

the available options. Press OK to confirm.

8 If you use the autofeed scanner and your document

is do

uble

-sided, press DUPLEX to activate / deactivate double-sided scanning of the document. Select the required option from the list. Press OK to con

irm.

9 To specify the number of pages in the document

fore sending, press NUMBER OF PAGES. Enter

the n

umber of pages using the virtual keyboard or

the number pad. Press OK to confirm.

10 To activate / deactivate the Multiple Scan option,

s MULTIPLE SCAN. Select the option YES to

activate or NO

to deactivate it (see Using the Multiple Scan option correctly [ 18]). Press OK to confirm.

11 Press to send the document.

User rights

The document is scanned and saved. It will be sent to the fax server for archiving during the next connection to the local network.

You can monitor document emission

s via the em

ission queue (see the section Monitoring document emissions [ 77]).

Stopping an emission in progress

It is possible to stop an emission in progress whatever the emission type, but it will differ depending on whether the emission is to one or several recipients.

• For an emission to one recipient, the document is de-

leted.

• For an emission to several recipients, only the recipi-

ent for the document in progress when the emission is stop

ped

is deleted from the emission queue.

To stop an emission in progress :

1 Press .

 A message asking you to confirm the cancellation

is disp

layed on the screen.

2 Press OK to confirm cancelling the emiss

ion in pro-

gress.

For several recipients, you can delete the other recipients fr

the emission queue (see Deleting a document

awaiting emission [ 78]). If the machine is configured to print out an emission report

(see

e section Emission report [ 40]), it will be printed

out, indicating that the communicatio

n was stopped at the

request of the user.

Receiving emails

Emails are automatically received via the local network or at each internet connection, if this is configured on the machine.

The machine systematically prints out emails

received.

me email and attachment formats cannot be

proces

sed by the machine. They will be printed out with an indication of the elements that could not be processed. You will still be able to consult them directly on your email client.

The machine can process the following formats:

The settings for customizing printing of received emails are described in the section Print settings for received faxes [ 30].

Monitoring document emissions

The emission queue contains requests:

• currently being sent,

• awaiting emission (preceded by other requests or

ait

ing a new emission attempt),

• deferred,

• rejected (stopped or maximum number of attempts

each

ed).

Accessing the emission queue

1 Press MENU. 2 Press SEND QUEUE.

To enable you to identify emissions, the emission queue allocates a ty

pe t

o the various Scan to emission modes:

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

To force the internet connection and send / receive emails, press MENU then select INTERNET > MAIL / TELEPHONE.

Element Format processed

Message body TXT

Attachment  TXT

 TIFF  JPEG  PDF

The type... identifies emissions...

MAIL or

NETWOR

 Scan to Mail  Scan to Archive

FILE or

NETWOR

 Scan to FTP  Scan to SMB

- 78 -

MF 5990 - Agoris M943

11 - Scanning and sending documents

The emission queue allows you to:

• Force a request (on standby or rejected) to be sent

• Edit the recipient(s) for an emission request (on standby)

• Edit the destination directory for an emission request

• Delete an emission request (on standby or rejected)

• Print the document in an emission request

Forcing an emission request

To force sending or resend a document that is on standby or has been rejected:

1 Press SEND.

 Documents sent by email or for archiving are

iden

tified by MAIL or NETWORK, documents

sent to

an FTP or SMB address are identified by

FILE or NETWORK.

2 Select the required emission request and press

OK.

You emission request becomes the priority.

Editing an emission request

To edit an emission request from the emission queue:

1 Press DISPLAY/EDIT.

 Documents sent by email or for archiving are

iden

tified by MAIL or NETWORK, documents

sent to

an FTP or SMB address are identified by

FILE or NETWORK.

2 Select the required emission request and press

OK.

 The emission options for the selected request are

displaye

3 Enter the required modifications and press OK to

conf

irm.

Deleting a document awaiting emission

To delete an emission request from the emission queue and cancel the emission:

1 Press DELETE.

 Documents sent by email or for archiving are

iden

tified by MAIL or NETWORK, documents

sent to

an FTP or SMB address are identified by

FILE or NETWORK.

2 Select the required emission request and press

OK.

The selected emission request disappears from the emission

ueue.

Print out a document awaiting emission

To print out a document awaiting emission:

1 Press PRINT. 2 Select the required emission request and press

OK.

Note

Deleting an emission request is irreversible.

MF 5990 - Agoris M943

- 79 -

12 - Address book

Address book

You may build up an address book by creating contacts and lists of contacts. You can create up to 500 contacts, which can be grouped in 32 contact lists.

For each contact or contact list, you can create, consult, ed

it or

delete the content. You can also print out the

address book. If you have installed the PC kit, you can also manage your

dre

ss book from your computer. For more information,

consult the section PC functions [ 85]. Finally, you can save and, if necessary, restore the

dre

ss book using the import and export functions.

Creating and managing contacts

Contact properties

Depending on the available contact details for your correspondents, you can create contacts for sending faxes, documents via email, to an FTP address or an SMB address.

A contact must contain the following information:

Creating a contact

To create a contact:

Cancelling an operation

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS >

CREATE. 3 Press NAME. 4 Enter your correspondent's name using the virtual

keyboa

(maximum 16 characters). In the event of

an error, use the key to delete a character.

Press OK to confirm. 5 To customize the number associated with the con-

tact, press SPEED DIAL. Enter the desired number

using

e virtual keyboard or the number pad (from

1 to 500). Press OK to confirm. 6 To change the resolution, press QUALITY. Select

the r

solution the best suited to your document

from the options available and press OK to confirm.

7 To scan the document in colour, press COLOUR.

Select the required option in the list and press OK

to co

nfirm.

You can now enter the contact details, with

least one of

the following:

• Fax number

and / or

• Network address, to select from the following

possi-

bilities:

– email address

– FTP address

– SMB address

Associating a fax number

1 Press FAX NUMBER. 2 Enter your correspondent's fax number using the

virtual

keyboard or the number pad (maximum 30

characters). Press OK to confirm.

Property Description

Name The name is used to identify

the co

rrespondent.

The name must be unique.

Speed dial Number associated with the

contact, en

abling rapid selection of the correspondent. The number must be unique.

Contact details At least one of the following

ntact de

tails:

 F

ax number

nd / or

 Network address, to select

from the followi

ng possibili-

ties: – email address – FTP address

– SMB address Note: a contact can only have on

network address (email or

FTP or SMB).

Note

You may cancel an operation at any time by

pressing .

Resolution Description

PHOTO Low resolution.

LIGHT Resolution suitable for documents

containin

g text.

QUALITY Resolution suitable for documents

containin

g text and colour

images.

TEXT AND IMAGE

Res

olution suitable for documents containing colour images, photographs.

- 80 -

MF 5990 - Agoris M943

12 - Address book

3 If you want to force a fax emission speed for the

contact, press SPEED. Select the required emission speed from the available values (expressed in bi

ts/second) in the list and press OK to confirm.

Associating an email address

1 Press MAIL/FTP/SMB ADD. Enter the email ad-

dress of your correspondent using the virtual keyboard. In the event of an error, use the key to

delete a character. Press OK to confirm.

2 Press DOCUMENT FORMAT. Select the format

for

docum

ents sent to the contact: PDF or IMAGE.

Press OK to confirm.

Associating an FTP address

1 Press MAIL/FTP/SMB ADD. Enter the contact's

P ad

dress (for example: ftp://134.1.22.9) using

the virtual keyboard or the number pad. In the event of an error, use the key to delete a char-

acter. Press OK to confirm.

2 Press NETWORK USER. Enter the FTP user

e (for example: John). Press OK to confirm.

3 Press NETWORK PASSWD. Enter the FTP pass-

word. Press OK to confirm.

4 Press DOCUMENT FORMAT. Select the format

for

docum

ents sent to the contact: PDF or IMAGE.

Press OK to confirm.

Associating an SMB address

1 Press MAIL/FTP/SMB ADD. Enter the contact's

SMB ad

ess (for example: smb://Server_name/ SharedFolder or smb://Server_IP_address/ SharedFolder) using the virtual keyboard or the number pad. The length of the SMB address is limited to 80 characters. In the event of an error, use

the key to delete a charac

ter. Press OK to

con

firm.

2 Press NETWORK USER. Enter the SMB user

e (for example: John). Press OK to confirm.

3 Press NETWORK PASSWD. Enter the SMB pass-

word. Press OK to confirm.

4 Press DOCUMENT FORMAT. Select the format

for

documents sent to the contact: PDF or IMAGE.

Press OK to confirm.

Editing a contact

To edit a contact:

Cancelling an operation

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS > EDIT. 3 Select the contact to edit from the scroll down list.

You

can

also enter the contact's name directly using the virtual keyboard. Press OK to confirm the selection.

 The contact properties appear on the screen.

4 Change the required properties and confirm each

modifica

tion by pressing OK.

5 When the modifications are complete, press MENU

xit the address book.

Deleting a contact

To delete a contact from the address book:

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS >

DELETE.

3 Select the contact to delete

d f

rom the scroll down list. You can also enter the contact's name directly using the virtual keyboard. Press OK to confirm the selection.

 A confirmation message is displayed.

4 Press OK to confirm the deletion.

 The contact is deleted from the address book. Press

MENU to exit the address book.

Creating and managing contact lists

Properties of a contact list

You can create lists of contact for sending faxes and documents by email.

A list of contacts contains contacts that alr

ead

y exist in

the address book.

Note

If the machine is connected to a switchboard (PABX), it may be necessary to insert an outgoing prefix followed by a tone pause. This operation is not necessary if the local prefix has already been programmed on the machine (see Local prefix [



28]). To insert a pause after the dial tone, enter the symbol "/" (sla

sh) using the virtual key-

board.

Note

For communications on a good quality telephone line, with no echo, the maximum speed is recommended. For communications on a bad quality line, it may be

necessary to reduce the transmissi-

on speed.

Note

You may cancel an operation at any time by

pressing .

Note

Deletion is irreversible. When a contact is deleted from the address book, it is automatically deleted from any lists in which it is included.

MF 5990 - Agoris M943

- 81 -

12 - Address book

A list of contacts has the following properties:

A list can contain correspondents with a fax number and / or a network address (email, FTP or SMB address).

The machine ignores the contacts in a list that do not have th

e ap

propriate contact details when sending a fax (contacts without a fax number) or an email (contacts without an email address).

The same correspondent can be included in several contact lists. However, it is not possible to include a list of contacts in

another list of contacts.

Creating a list of contacts

To create a list of contacts:

Cancelling an operation

1 Press the MENU key. 2 Select ADDRESS BOOK > LISTS > CREATE. 3 Press NAME. 4 Enter the name of the list using the virtual keyboard

(

aximum 16 characters). In the event of an error,

use the key to delete a character. Press OK to confirm.

5 To customize the number associated with the list,

pres

s SPEED DIAL. Enter the desired number using the virtual keyboard or the number pad (from 1 to 1000

). Press OK to confirm.

6 Press CONTACTS to select the contacts included

in the

lis

 The contact selection window is displayed on the

screen.

 The

left-hand side contains existing contacts.

 The right-hand side contains contacts selected for

the list.

7 Use the up and down arrows to view all available

cont

acts. Select the required contacts in the left-

hand side using the keys:

8 When you have comprised the list, press OK to

confirm.

 The list of contacts has been created. Press MENU to

exit the

address book.

Editing a list of contacts

To edit a list of contacts:

Cancelling an operation

1 Press the MENU key. 2 Select ADDRESS BOOK > LISTS > EDIT. 3 Select the list of contacts to edit from the scroll

list. You can also enter the list's name directly using the virtual keyboard. Press OK to confirm the selection.

 The properties of the list of contacts is displayed

on th

e screen.

4 Change the required properties and confirm each

modifica

tion by pressing OK.

5 When the modifications are complete, press MENU

xit the address book.

Deleting a list of contacts

To delete a list of contacts from the address book:

1 Press the MENU key. 2 Select ADDRESS BOOK > LISTS > DELETE. 3 Select the list of contacts to delete from the scroll

list. You can also enter the list's name directly using the virtual keyboard. Press OK to confirm the selection.

 A confirmation message is displayed.

4 Press OK to confirm the deletion.

 The list of contacts is delete

d fro

m the address book.

Press MENU to exit the address book.

Property Description

Name The name is used to identify the

list of contacts. The

name must be unique.

Speed dial Number associated with a list of

contacts, used

for rapid selection.

The number must be unique.

Content All contacts in the list.

Note

You may cancel an operation at any time by

pressing .

Key Action

Add all contacts to the list.

Add the selected contact to the list.

Remove the selected contact from the list.

Remove all contacts from the list.

Note

You may cancel an operation at any time by

pressing .

Note

Deletion is irreversible.

Key Action

- 82 -

MF 5990 - Agoris M943

12 - Address book

Printing the address book

You can print out all entries saved in the address book, comprising all existing contacts and lists of contacts.

To print out the address book:

1 Press the MENU key. 2 Select ADDRESS BOOK > PRINT.

 The contents of the address bo

ok ar

e printed, classified in alphabetical order. Press MENU to exit the address book.

Accessing contacts on the LDAP server

When the LDAP function is activated and configured on the machine, you can send documents to contacts declared in the LDAP server directory.

By default, when a document is

ent, the screen for entering recipients allows you to access entries in the address book and the BIS function.

When the LDAP function is activated, the contacts on the LDAP ser

er are directly accessible from the address

book of the machine.

Exporting / Importing the address book

The address book export and import functions are particularly useful if you wish to make a backup copy of the address book, restore the content of an address book after accidental modifications, or to configure several machines with the same address book.

Exporting the address book to the integrated website

This function is only available from the integrated website.

User rights

To export the machine's address book:

1 Go to the integrated website (see Remote

configuration [ 21]).

2 Select the tab ADDRESS BOOK. 3 Select the menu TRANSFER PC. 4 Select EXPORT.

 A file saving window opens.

5 Enter the name of the file,

the

destination directory

and confirm.

 The address book is exported.

Exporting the address book to a USB key

This function enables you to export the machine's address book to a USB key:

To export the address book to a UBS key, proceed as follows

Cancelling an operation

1 Insert your USB key into the machine respecting

the insertion direction.

 The USB key is analysed. When the analysis is

mplete, the USB KEY menu is displayed.

2 Press ADVANCED FUNCTIONS. 3 Press SAVE to access the settings export function

and/or

the machine's address book.

 The selection window for files to ex

port is dis-

played on the screen.

 The left-hand side contains the list of exportable

files: PA

RAMETERS and ADDRESS BOOK

 The right-hand pane contains your selection.

4 In the left-hand pane, press ADDRESS BOOK to

select it. It becom

es blue.

5 Use the keys provided to mo

the file(s) to the

right-hand pane:

6 Press OK to confirm. 7 When the Export successful message appears,

press YES

to return to the previous menu.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Before exporting the address book, check that there is sufficient space on your USB key.

Note

You may cancel an operation at any time by

pressing .

Key Action

All all files for export.

All the selected file for export.

Remove the selected file from the list of files to expo

rt.

Remove all files from the list of files to export.

MF 5990 - Agoris M943

- 83 -

12 - Address book

Importing the address book to the integrated website

This function is only available from the integrated website.

User rights

You may only import address books that have been exported from the machine.

To import the address book:

1 Go to the integrated website (see Remote

configuration [ 21]).

2 Select the tab ADDRESS BOOK. 3 Select the menu TRANSFER PC. 4 Select IMPORT.

 A file selection window opens.

5 Select the file to import and confirm.

 The address book is imported to the machine.

Importing an address book from a USB key

This function enables you to import a machine address book from a USB key.

To import the address book:

1 Insert your USB key into the ma

ine respecting

the insertion direction.

 The USB key is analysed. When the analysis is

complete, the USB KEY menu is displayed.

2 Press ADVANCED FUNCTIONS. 3 Press LOAD to access the settings import function

d/or

the machine's address book.

 The selection window for files to import is

dis-

played on the screen.

4 Use the keys available to filter the file types that

can be se

en in the selection window:

5 Browse through the list to select the file you want to

import using the keys available:

6 Press the file DataBook_YYMMDD_HHMMSS.dir

to select it. It becomes blue.

7 When you have selected the file, press OK to con-

firm and start the import or Cancel to return to the pr

eviou

s menu.

8 When the Import successful message appears,

ess YES

to return to the previous menu.

See also

 Remote configuration [21]

Restoring the address book (Directory card option)

This function is used to import the address book from a previous generation machine.

Note

The machine's address book is exported to the Root directory \HFXv2\backup of the USB key under the name Databook_YYMMDD_HHMMSS.dir.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Importing an address book fully deletes the existing address book.

Caution

Importing an address book fully deletes the existing address book.

Note

You can only import address books exported from the machine that are in the Ro

ot directory \HFXv2\backup on the USB key. The address book files are in the format Databook_YYMMDD_HHMMSS.dir.

Key Action

All

View "settings" files and "address bo

ok" files.

rectory View "address book" files.

ParametersView "settings" files.

Key Action

Move the list up 1 file at a time at ea

ch press.

Move the list up 10 files at a time at ea

ch press.

Move the list down 1 file at a time at ea

ch press.

Move the list down 10 files at a time at each pr

ess.

Note

When the import is complete, the machine may request a restart if necessary.

Note

This function is only for technicians.

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12 - Address book

The import is based on the use of directory cards on which the content of a previous generation address book has been saved. Depending on the number of entries, the content may have been saved on several directory cards. In this case, you must insert the directory cards in the order in which they were saved (from the first to the last).

To import the content of an address book saved on a directory card:

1 Insert the first directory car

into the machine's

smart card reader.

 The machine analyzes the direct

ory card con-

tents.

2 If several directory cards are required, a message

king you to insert the next card is displayed on

the screen. Insert the next directory card.

 When the whole address book has been ana-

lyzed, the machine displays a re

storation confir-

mation message.

3 Press OK to confirm the restoration on the machine

the previous generation address book.

We recommend you check the entries in the address bo

ok an

d correct any contact details that may have been forced during the restoration (for example: absent fax number forced to 0).

Note

Importing an address book fully deletes the existing address book.

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13 - PC Functions

PC Functions

Introduction

The Companion Suite Pro software allows you to connect a personal computer to a compatible multifunction machine.

From the PC you can:

• manage a multifunction machine and configure it ac-

cording to your needs;

• print your documents on the multifunction machine

om you

r usual applications;

• scan documents in colour, in grey scale or in black and

ite and edit them on your PC;

• convert them into text usin

g th

e optical character rec-

ognition (OCR) application.

Required configuration

Your personal computer must have the minimum following characteristics:

Operating systems supported:

• Windows 2000 with Service Pack 4 minimum;

• Windows XP x86 (Home and Pro) with Service Pack 2

minimu

•

only for the print driver: Windows Server 2003 x86 with Se

rvice

Pack 2 minimum;

• only for the print driver: Windows Server 2008;

• Windows Vista;

• Windows 7;

• only for the print driver: Mac OS 10.3 to 10.5;

• only for the print driver: Red Hat Enterprise Linux (ver-

sion 4), Debian GNU/Linux version 3.1 and 4.0, SuSE Linu

x Enter

prise Server (version 10).

A processor of:

• 800 MHz for Windows 2000;

• 1 GHz for Windows XP x86 (Home and Pro);

• 1 GHz for Windows Vista;

• 1 GHz for Windows 7. A CD-ROM drive. A USB port or a free local network (LAN) port. 600 Mb of free disk space for the installation. RAM memory of:

• minimum 256 Mb for Windows 2000;

• minimum 512 Mb for Windows XP x86 (Home and

;

• 2 Gb for Windows Vista;

• 2 Gb for Windows 7.

Installing the software

This section describes the following installation procedures:

• complete installation of the Companion Suite Pro software;

• installation of drivers only using

e Companion Suite

Pro software;

• installation of drivers only.

Complete installation of the software

Complete installation copies the software required to run the Companion Suite Pro kit on your hard disk, i.e.:

• Companion Suite Pro LH2 (machine management softwa

e, printer, scanner drivers, etc.) ;

• Adobe Acrobat Reader;

• PaperPort.

Switch on your PC. Open an Administration session.

1 Open the CD-ROM drive, insert the installation

CD-

ROM an

d close the drive.

2 An installation procedure runs automatically (Auto

. Otherwise, double click on setup.exe in the

CD-ROM root directory.

3 A screen entitled Companion Suite Pro LH2 ap-

pears. This screen enables you to install or uninstall software, access the product's user manuals or

explor

e the CD-ROM content.

4 Click on Install products. 5 The production installation screen appears. Click

All pr

oducts.

6 The welcome screen appears. Click on Next to run

the installa

tio

n of the Companion Suite Pro kit on

your PC.

Note

Consult the Mac/Linux CD-ROM for more information and the installation instructions.

Note

You may already have a version of one of the softwares present on the installation CD-ROM. If this is the case, use customized installation, select the software you want to install on your hard drive and confirm your choice.

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MF 5990 - Agoris M943

13 - PC Functions

7 To continue the installation, you must read and ac-

cept the software license proposed.

8 Click on Next. 9 The final installation is ready to be run. Click

Install.

10 A screen appears indicating the progress of the in-

stallation.

11 When the installation is complete, rest

art your PC

when necessary to update the system files.

The Companion Suite Pro is now installed

on y

our PC.

You can now connect your multifunction machine. To connect the multifunction machine to the PC

via the local network, consult the section Adding a peripheral connecte

d to the network.

You can run the management software for your multifun

ction

machine from the menu Start > All

programmes > Companion Su

ite > Companion Suite

Pro LH2 > Companion Director or by clicking on the icon Companion Director on your desktop.

Installing drivers using the Companion Suite Pro software

Switch on your PC. Open an Administration session.

1 Open the CD-ROM drive, insert the installation CD-

ROM an

d close the drive.

2 An installation procedure runs automatically (Auto

. Otherwise, double click on setup.exe in the

CD-ROM root directory.

3 A screen entitled Companion Suite Pro LH2 ap-

pears. This screen enables you to install or uninstall software, access the product's user manuals or

explor

e the CD-ROM content.

4 Click on Install products. 5 The production installation screen appears. Click

Customized

6 Click on Companion Suite Pro LH2. 7 The welcome screen appears. Click on Next to run

the installa

tio

n of the Companion Suite Pro kit on

your PC.

8 To continue the installation, you must read and ac-

cept the software license proposed.

9 Click on Next.

Note

If a firewall is installed, you will be asked if you want to authorize the application MFServices to access the network. Click on Y

es or Authorize (depending on your firewall) to authorize MFService.exe to access the network. Some firewalls also require the port to be conf

igured. Check that the ports upf 137 and tcp 26 are open. Note: Windows XP with Service Pack 2 and late

r and Windows Vista and Windows 7

have a default firewall installed.

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13 - PC Functions

10 Select Install Drivers in the list and click on Next.

11 Select the destination directory f

or installation and

click on Next.

12 The final installation is ready to be run. Click

Install.

13 A screen indicates the progress of the installation. 14 Click on OK to complete the installation.

When the installation is complete, restart your PC when ne

ssary to update the system files.

The Companion Suite Pro is now installed

on y

our PC. You can now connect your multifunction machine. To connect the multifunction machine to

the PC

via the local network, consult the section Adding a peripheral connecte

d to the network.

Manual installation of the drivers

You can manually install the drivers for the printer and the scanner without running the configuration software.

LAN (local network) printer and scanner drivers

It is possible to add the LAN (local network) printers without installing the Companion Suite Pro software.

From the Printers window (Start > Control Panel >

rs and faxes or Start > Control Panel > Hardware

and sou

nd > Printer, depending on the operating

system),

select "Add a printer" and follow the instructions

on the screen. When the drivers are requested, insert the ins

allation

CD-ROM. The drivers are automatically detected.

Installing PostScript printer drivers

If you wish to install PostScript print drivers on your multifunction machine:

1 Connect to the Adobe website (http://

www.ad

obe

.com/support/downloads/

product.jsp?product=44&platform=Windows) and

down

load the appropriate universal driver installer.

2 Run the installation file on your computer and fol-

low the instructions on the screen.

3 When you are asked for the PPD file, insert the in-

stallation CD-ROM Compan

ion

Suite Pro. The

PPD file is in the Drivers/PPD directory.

The PostScript printer is identified by default as Companion Suite Pro LH2 PS.

Monitoring the multifunction machine

The software you have installed contains two applications to manage the multifunction machine, Companion Director and Companion Monitor, that enable you to:

• check that your multifunction machine is properly connected to your PC;

• monitor the activities of your multifunction machine g

aphically;

• monitor the status of machine consumables from your PC;

• rapidly access image editing applications.

To manage the multifunction machine, run the application Companion Director by clicking on the icon on your d

sktop or from the menu Start > All programmes >

Companion Suite

> Companion Suite Pro LH2 >

Companion Director.

Note

If you decide to install the drivers manually, some advanced functions will not be available. To benefit fully from all the functions of the Companion Suite Pro software, do a complete installation (see Complete installation of the software [



85]).

Note

This installation mode is only possible in Windows 2000, XP, Vista and 7.

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13 - PC Functions

To check that the connection between the PC and the multifunction machine is OK, run the application Companion Monitor by clicking on the icon on your desktop o

r from the menu Start > All programmes >

Companion

Suite > Companion Suite Pro LH2 >

Companion Monitor.

Companion Director

This graphic interface enables you to run utilities and software to manage your multifunction machine.

Graphic presentation

Run the application by clicking on the Companion Director icon on your desktop or from the menu Start > All programmes

> Companion Suite > Companion

Suite Pro LH2 > Companion Director.

Activating utilities and applications

The graphic interface Companion Suite Pro enables you to run the following utilities and software:

• access the Help in this manual;

• run the PaperPort software (Doc Manager). To run a utility or a software present in the

ompanion Suite Pro kit, place your cursor on it and click on the left button of the mouse.

Companion Monitor

Graphic presentation

Run the application Companion Monitor by clicking on the icon on your desktop or from the menu Start > All

programmes > Companion Su

ite > Companion Suite

Pro LH2 > Companion Monitor.

From this screen you can monitor the infor

mation or

configure your multifunction machine from the tabs:

• Device selection: Display the list of peripherals managed by the PC.

• Consumables: Display the status of consumables.

• Links: Display the links to the machine parameters a

nd the a

ddress book.

Peripheral management

This tab displays the list of peripherals managed by the PC.

Adding a peripheral connected to the network

You can connect your multifunction machine to the network.

1 Run the application Companion Monitor by click-

ing on the icon on your desktop or from the menu

Start > All programmes > Companion Suite > Companio

n Suite Pro LH2 > Companion

Monitor.

2 Click on the + sign or Add.

Note

The Companion Suite Pro software must be installed for this operation.

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13 - PC Functions

3 The list of peripherals detected on the network ap-

pears. Click on Update to update the list.

4 Select your multifunction machine and click on

Next.

5 To print

with the multifunc

ion machine in encrypted mode (secure IPP print), click on Yes then click on Next.

6 T

o define the multifunction ma

ine as the default

printer, click on Yes then click on Next.

7 The following window shows the list of the various

properties of the printer to

be installed. Click on

Next.

8 The window indicating that th

e installa

tion proce-

dure was successful appears. Click on End.

9 Enter the name for your PC and click on OK. The

multifunc

ion machine will use this name to identify

your PC.

10 Click on OK.

11 The window indicating that the installa

tion proce-

dure was successful appears. Click on OK.

Selecting the current peripheral

Only one peripheral can be connected at a time. You can select the current peripheral by clicking on the

dio button corresponding to the peripheral.

Note

The peripherals detected appear with the following information:

- NetBios name (hardware identifier) or IP address (network identifier).

- Network name (defined by the user). To define the name of a peripheral on the local network, see section Local network settings.

Note

Only peripherals found on the same local sub-network as the PC are automatically detected and displayed.

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13 - PC Functions

Connection status

The status of the connection between the current peripheral and the PC is indicated by a colour code.

The following table indicates the possible connections st

uses:

Peripheral parameters

1 Select a peripheral by clicking on the correspond-

ing line in the list and click on Properties to configure the scanning settings to apply to this peripheral when

you use the Scan to function.

2 Select the required scan mode from the scroll

down list.

3 Select the required scan resolution from the scroll

down list.

4 Select the required output format from the scroll

down list.

5 Select the required Duplex Mode, by pressing the

check box.

6 Click on OK to confirm the new settings.

Deleting a peripheral

1 Select the peripheral from the list and click on the -

sign or on Remove.

2 To confirm deletion of the peripheral, click on Yes.

can

cel the deletion, click on No.

The peripheral no longer appears in the list. You can also unregister a PC from the multifunction

machine (see section Un

registering a PC [ 40]).

Displaying the status of consumables

The following information is available in the Consumables tab:

• current status of consumables;

• number of pages printed;

• number of pages scanned;

• number of pages sent and received.

Colour Status

Yellow Connection in progress.

Green Connection established.

Red The PC cannot connect to the

rip

heral. Check the connection between the perip

heral and the PC.

Option Description

PaperPort TIFF

When a Scan to PC is done from the

peripheral, the document is put in TIFF format and saved in the directory Scan to.

PaperPort PDF

When a Scan to PC is done from the

peripheral, the document is put in PDF format and saved in the directory Scan to.

Mail PDF When a Scan to PC is done from

the per

ipheral, your email application is opened and the document scanned is attached as an attachment to a new message. Important: to use this option, a clie

email must be configured

on your PC.

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13 - PC Functions

Links

The Links tab allows you to access various configuration tools from the peripheral's integrated website.

The Settings link opens the page devoted to the periph

eral settings (see section Configuring the machine and services [ 21] for a detailed description of the settings available).

The Status link opens the page devoted to the peripheral sta

us enabling you to consult its activity status.

The Address Book link opens the page for the pe

riph

eral's address book, allowing you to view and manage all the contact information stored in the peripheral.

Companion Suite Pro functions

Document analysis

The document can be analyzed in two ways:

• using the Scan to function (application accessible

om the Companion Director window or the machine's

SCAN key);

• or directly from a standard compatible application.

Analysis using the Scan to function

Run the application by clicking on the Companion Director icon on your desktop or from the menu Start > All programmes

> Companion Suite > Companion

Suite Pro LH2 > Companion Director.

1 Click on the Scan to icon or press the SCAN key

your machine.

2 If you press the SCAN key on your machine, you

will then hav

e to select Scan to PC.

3 A screen displays the progress of the current scan.

4 When the scan is complete, the scanned image ap-

pears in the PaperPort window.

To scan a document from PaperPort:

1 Click on File > Scan. 2 Select the scanner of your choice: autofeed or flat-

bed scanner.

Note

If more than one computer is registered on the machine, a list of available computers is displayed on the screen. Select the required computer and press OK to confirm. The available computers are identified with the

name of the PC you entered on adding the peripheral (see Peripheral management [



88]).

Note

If the PaperPort software is not installed on your PC, the scanned image will appear on your desktop in TIFF format.

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MF 5990 - Agoris M943

13 - PC Functions

3 Personalize the advanced scan properties by click-

ing on the link Adjust the quality of the scanned pict

ure.

4 Adjust the required settings

and click on OK.

5 Click on Scan, you can follow the scan progress on

the scr

een.

Optical Character Recognition (OCR)

The optical character recognition function allows you to create a document editable in office software from a paper document or an image file.

Character recognition can only occur on printed char

acters, su

ch as printer outputs or typed text.

1 After scanning a document in the PaperPort work-

space, you can covert it into editable text.

2 Drag the view of the scan

d document onto the

NotePad icon .

3 The scanned text appears in the NotePad window.

Printing

The Laser HFFv2 print driver is automatically installed on your PC when you install the Companion Suite Pro software.

Printing on the multifunction machine

The procedure to print a document on the multifunction machine from your PC is identical to that of a document in Windows.

1 Use the Print command in the File menu of the ap-

plication currently open on the screen.

2 Select the printer Laser HFFv2.

For more information on the print options, see the section Printing documents from a PC [ 58].

Fax communications

Fax communications enables you to:

• send documents by fax, from your machine's scanners, the hard disk or your PC screen;

• receive faxes;

• monitor communications, using various services: the o

tbox, the inbox, sent items, the send log and the re-

ception log.

Settings can be used to change how your machine deals with fax co

mmun

ications. You can change these settings to adapt fax communications to your needs. To do so, see the section Fax settings [ 94].

Presentation of the Fax window

Note

For more details on how to use this software, consult the product's on line help.

Marker Action

1 Create a new fax.

2 Delete a fax from one of the fax

mana

gement folders. Except for the Send log and Reception log folders for which this co

mmand will delete

the whole log.

3 Print a fax from one of the fax

nagement folders.

4 View a fax in the Viewer.

5 Access the address book.

6 Stop sending a fax (active only for

the ou

ox).

7 View all faxes present in the selected

folder in the fax manager.

8 Preview of faxes.

9 Fax manager folders.

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13 - PC Functions

Sending a fax

Sending a fax from the hard disk or from the machine

1 Click on the icon in the Companion Director

window.

2 Click on New then on FAX.

3 In the zone Sources, select Scanner if your docu-

ment is in paper format or Memory if the document is

a com

puter file located on your hard disk (this file

must be in TIFF or FAX format).

4 To send your fax to a contac

t, en

ter his number in

the Recipients field and click on or select a contact (or a group) from one of the address books in

the field Address books and click on .

 Repeat this operation as many times as neces-

sary (use the button to delete a contact from the list of contacts).

5 If necessary, set the advanced options (deferred

sen

ing and resolution), in the Advanced Options

tab.

6 To attach a cover page, select the Cover page tab

and che

ck the box With cover page. Select the

cover pag

e you want to include in the drop down menu or create a new one. For more information, consult the section Cover page [ 95].

7 Click on OK to send your fax to all the contacts in

your contac

list.

If you wish, you can consult your emission request in the outb

ox.

Sending a fax from an application

This method allows you to send a document created using an office application directly without printing it first.

1 From your office application, select File > Print.

2 Select the printer Fax HFFv2 and click on OK.

 The Fax window opens.

3 To send your fax to a contact, enter his number in

the Recipients field and click on or select a con- tact (or a group) from one of the address books in

the field Addr

ess books and click on .

 Repeat this operation as many times as neces-

sary (use the button to delete a contact from the list of contacts).

4 If necessary, set the advanced options (deferred

send

ing

and resolution), in the Advanced Options

tab.

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MF 5990 - Agoris M943

13 - PC Functions

5 To attach a cover page, select the Cover page tab

and check the box With cover page. Select the cover pag

e you want to include in the drop down menu or create a new one. For more information, consult the section Cover page [ 95].

6 Click on OK to send your fax to all the contacts in

your contac

list.

If you wish, you can consult yo

ur e

mission request in the

outbox.

Receiving a fax

The windows Companion FAX Manager and Companion Director use various messages to indicate

that a fa

x is being received. The icon appears at the

bottom of the window Companion FAX Manager and the

icon appears in the task bar.

You can automatically print out faxes once they have been r

eceived. To do so, you must define this setting. See

the section Fax settings [ 94].

Monitoring fax communications

You can monitor fax communications via:

• an outbox;

• an inbox;

• an emission memory (sent items);

• a send log;

• a reception log. These services enable you to monitor precisely the

mach

ine's commu

nications, both sent and received.

The send and reception logs are automatically printed out wh

n their content reaches a full page. After the

automatic print-out, the machine creates a new log.

The outbox

The fax outbox contains:

• requests currently being sent;

• deferred emission requests;

• requests for which several attempts have been made a

d which are about to be reattempted;

• requests which have been rejected (failed calls).

Rejected requests are listed at the end so they are accessib

le if

you want to resend them or delete them.

The requests are listed in the order they

will be dealt with.

The send memory

The send memory allows you to save all the faxes you have sent.

The following information is contained in the send m

mory:

• the fax recipient;

• the date of creation of the fax;

• the date the fax was sent;

• the size of the fax.

The send log

The send log saves the history of all fax communications (successful or rejected) made by the machine. The log is automatically printed out when its content reaches a full page.

The log contains the following information:

• the fax recipient;

• the date the fax was sent;

• the fax status (sent, rejected, etc.).

The reception log

The reception log saves the history of all faxes received by the machine. The log is automatically printed out when its content reaches a full page.

The reception log contains the following information:

• the fax sender;

• the date of reception of the fax;

• the type of reception (on the machine or on the PC);

• the fax status.

Fax settings

Accessing the Fax settings

1 Click on the icon in the Companion Director

window.

2 Select Tools > Options > Fax. 3 Adjust the required settings referring to the descrip-

tion of the settings below and confirm by clicking on

OK.

Note

The Delete button can be used to delete the whole log, and not just the selected message(s).

Note

The Delete button can be used to delete the whole log, and not just the selected message(s).

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13 - PC Functions

Description of the Logs and reports tab

Description of the Fax parameters tab

Cover page

The cover page is part of a faxed document automatically generated by your machine in which information concerning the sender, the recipient, the send date and time, comments, etc., appear.

This page can be sent alone or as the first page of a fax, but always

the same communication as the fax. It is possible to send a document with a cover page from the multifunction machine or from the hard disk. In the latter case, part of the information on the cover page can be entered by the user on the emission request. A cover page template must be created before sending a document using it. However, once the cover page is created, a cover page template can be used for all sent documents.

Your machine allows you to create and personalize several cover

pages

templates that can be selected for an

emission.

Creating a cover page template

Creating a cover page template creates a template in which fields (fax number, comment, subject, etc.) will be completed automatically by the Fax application using the information provided for each document recipient.

There are two steps to creating the cover page template:

• First step: Create a background image with the re-

quired logos and page formatting.

Option Description

Automatic printing o

f a received document

The fax is automatically printed when

it is received.

Print a reception repor

A reception report is printed for each fax received.

Automatic printing o

f a reception log

The log is automatically printed out when its content reaches a full page.

Automatic printing o

f the sent document

The fax is automatically printed when it is sent.

Print the send repor

An emission report is printed out each time a fax is sent.

Print the send log The log is automatically

inted out when its content

reaches a full page.

Option Description

Sending speed Default fax emission speed.

Line number Number of the telephone line

to which your machine is connected.

Dialling prefix This dialling prefix is

automatically inserted in front of th

e number before a fax is

sent on this line.

Dialling type Must be set according to the

type

of telephone exchange to which your machine is connected.

ECM Corrects communication

erro

rs due to line disturbance. This option guarantees the integrity of documents received. However, communication times may be longer if the link is poor.

Number of tries Number of attempts to be

de by the ma

chine in the

event of emission failure.

Interval between tries

Time between two emission attempts

Option Description

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MF 5990 - Agoris M943

13 - PC Functions

• Second step: Add the field you want to be displayed on the cover page: fax number, comment, subject, etc.

As mentioned before, these fields will

be c

ompleted

by the Fax application when the document is sent.

Creating a background image

For the first step, there are two ways of creating a background image.

You can:

• Option (A): Design this background image in another a

plication (such as Word, Excel, etc.);

• Option (B): Scan a sheet of paper containing the page fo

rma

tting of the cover page.

Details concerning option A and option B:

Option (A):

1 Open the application you want to use to edit the

ckground (Word, Excel, etc.).

2 Design the background image and print this docu-

ment using the printer called Fax HFFv2.

 The Send FAX dialogue box opens:

3 Add the recipients to the list of recipients. Clic

k on the tab Advanced options and select the resolution Fine as indicated below:

4 Click on to save the background image.

 The background image is created in the folder C:\Pro-

gram Files\Companion Suite Pro LH2\Documents\FAX\Temporary and has the file extension .fax.

Option (B):

1 Run Companion FAX Manager, select New > Fax

and

select the scanner as the source as indicated

below:

2 Add the recipients to the list of recipients. Click on

the tab Adv

anced options and select the resolu-

tion Fine as indicated below:

3 Click on to save the background image.

 The background image is created in the folder C:\Pro-

gram Files\Companion Suite Pro LH2\Documents\FAX\Temporary and has the fil

e extension .fax.

Whether you choose option A or B, a background image with the extens

ion .fax is created in C:\Program Files\Companion Suite Pro LH2\Documents\FAX\Temporary.

You can now proceed to the second step described be

low

Adding information fields

Now that the background image is created in C:\Program Files\Companion Suite Pro LH2\Documents\FAX\Temporary, you can add the required fields on the cover page background image:

To do so:

1 Run Companion FAX Manager, select New >

click on the tab Cover page and click on the

box With co

ver page.

2 Click on the New button. The cover page Creation

ge is displaye

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13 - PC Functions

3 Click on Open in the tool bar, switch the file filter to

*.fax and go to the directory C:\Program Files\Companion Suite Pro LH2\Documents\FAX\Temporary cont

aining the background image you created in

the first step.

4 Click on the button Fields in the tool bar. A window

pen

s enabling you to add the fields to the back-

ground image.

5 Click on Save to save the cover page template and

it this

window.

6 The New Fax window opens. You can now select

the

cov

er page template that you want to use. By double clicking on the preview in the lower righthand corner, another window opens, displaying a preview of the cover page with the fields completed with the recipients contact details.

Creating a cover page

1 From the tab Cover page, click on New. 2 Select the cover page template you created from

the m

enu File.

 A window opens containing the cover page tem-

plate you created:

3 Click on the icon to display the fields available.

4 To add a field:

- Select the field you want to insert by checking the av

ailable fields. A stamp appears as the mouse

cursor.

- Click on the location in the template where y

want to insert the field.

- You can move or enlarge the field as required.

5 When the fields have been inserted, save the cover

page.

his cover page can then be selected in the tab Cover

e of the fax emission window.

Description of the Cover page tab

Note

A cover page template must be created before sending a fax using it.

Note

Adjust the size of your field boxes so that the text is legible.

Option Description

Name of the cover page

Name of the page selected by de

fault or the name of the

page you have chosen to use.

Sender You can enter information

concer

ning the sender.

Recipient You can enter information

concer

ning the recipient. If the term Auto appears in one of the fields, th

e field is updated on emission if the recipient is in the address book.

- 98 -

MF 5990 - Agoris M943

13 - PC Functions

Uninstalling the software

This section describes the following procedures:

• complete uninstallation of the Companion Suite Pro soft

ware,

• uninstallation of drivers only.

Complete uninstallation of the software

Switch on your PC. Open an Administration session. Run the uninstall programme from the menu Start > All

programmes > Companion Su

ite > Companion Suite

Pro LH2 > Uninstall.

1 A confirmation window appears.

Click

on Yes to continue uninstalling the Companion Suite Pro programme.

2 The uninstall programme starts. You can cancel

the

unins

tall by clicking on Cancel.

3 Click on OK.

4 You will need to restart yo

ur system when the pro-

cedure is complete. Click on Yes.

Uninstalling the drivers

Switch on your PC. Open an Administration session. Depending on the installation method used, select the

appro

priate uninstall mode:

• If you installed the drivers using the Companion Suite Pr

o so

ftware, consult the section Uninstalling drivers

using the Companion Suite Pro software [ 98].

• If you installed the drivers manually, consult the section Manually uninstalling the drivers [ 98].

Uninstalling drivers using the Companion Suite Pro software

Run the uninstall programme from the menu Start > All programmes > Companion Suite > Companion Suite Pro LH2 > Uninstall.

1 A confirmation window appears. Click on Yes to

continue uninstalling the Comp

anion Suite Pro

LH2 drivers.

2 The uninstall programme starts. You can cancel

the un

install by clicking o

n Cancel.

Manually uninstalling the drivers

The following drivers must be removed:

• print driver

• scanner driver

To remove the print driver:

1 Open the window Printers (Start > Devices and

Printers , depending on the operating system).

2 Select the Laser HFFv2 printer and click on the

ght button of your mouse.

3 Select Remove device in the menu click on the left

tton

of your mouse.

4 Click on OK to confirm the deletion. 5 Open the window Administrative Tools (Start >

Cont

rol

panel > System and Security >

Administrative Tools, depending on the operating

system).

6 In th

e sub-menu Print Management, select the

sub-

nu Print Servers then the sub_menu

Drivers.

7 Select the Laser HFFv2 driver and click on the

ght button of your mouse.

8 Select Remove driver package in the menu and

click

the left button of your mouse.

Comments This is an editing window with

all the b

asic functions of a text editor enabling you to enter a text that will be sent on the cover page.

Template preview A preview for viewing the

cove

r page to be sent.

Option Description

Note

You can also uninstall the Companion Suite Pro LH2 drivers using the Windows

func

tion Add/Remove programs in the

control p

anel.

MF 5990 - Agoris M943

- 99 -

13 - PC Functions

9 Click on OK to confirm the deletion.

To remove the scanner driver:

1 Open the window Computer (Start > Computer,

epe

nding on the operating system).

2 Select the System Properties tab. 3 Select the Device manager. 4 In the sub-menu Imaging device, selectthe

Scanner HFFv2 driver and click on the right button

e mouse.

5 Select Uninstall in the menu and click on the left

tton of your mouse.

6 A confirmation window appears. 7 Select the deletion, by pr

essing

the check box.

8 Click on OK to confirm the deletion.

- 100 -

MF 5990 - Agoris M943

14 - Maintenance and incidents

Maintenance and incidents

Maintenance

General information

In order to maintain your machine in good working order, it is recommended to periodically clean the inside.

Normal use of the machine, requires the following rules to b

respected:

• When cleaning the inside of the printer or removing jams, b

e careful not to touch the fuser unit or other hot

parts.

• To clean the printer, use a soft cloth.

• Never spray detergent directly onto the printer as it may infiltr

te the vents and damage internal circuits.

• To clean the machine, avoid using abrasive or corrosive solvents or products containing solvents (alcohol or b

enzen

e).

• Always start by applying the cleaning product (mild detergent) to a small surface of the printer to check the result

•

Never use abrasive or rough cloths (steel wool or plastic).

• Never leave the scanner cover open unnecessarily.

• Never try to lubricate the machine.

• Close the scanner cover gently and never subject the m

chine to vibrations.

• Never open the cartridge access cover during printing.

• Never try to dismantle the machine.

• Never use paper which has remained too long in the pap

tray.

Cleaning

The presence of dust, dirt and paper debris on the external surfaces and inside the printer may hinder its operation. We recommend you clean it regularly.

Cleaning the outside of the printer

Clean the outside of the printer using a soft cloth soaked in mild household detergent.

Use a soft cloth to clean the printer. Never use a

bra

sives or corrosive detergents.

Cleaning the inside of the printer

After removing a paper jam or replacing a toner cartridge, inspect the inside of the machine before closing the access flap to the toner cartridge.

1 Press the On/Off button to switch off the machine

osition 0)

and disconnect the mains power cable.

2 Press the toner cartridge access button.

3 Lift up the flatbed scanner and open the access flap

to th

e tone

r cartridge.

Caution

For your safety, you must read the safety instructions in the chapter safety [



121].

WARNING

Firstly, disconnect the power cable and all interface cables. Ensure that no water or detergent enters the printer, or it may be damaged or cause electrocution.

Caution

The fuser unit is extremely hot. If you open the access cover to the fuser unit, it takes about one hour to cool down.

WARNING

The fuser unit may reach very high temperatures during operation. To avoid injury, do not touch this zone.

SAGEMCOM MF5990, Agoris M943 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual