SAGEMCOM MF 4591 User Manual
MF 4591
User Manual
2 Sagemcom · MF 4591
EN
Introduction
Dear Customer
· Dear Customer
Introduction Brand Variable
With the purchase of this device, you have chosen a
quality Sagemcom product brand. Their device fulfils
the most varied requirements for private use or in
your office and business everyday.
Energy Saving Mod e
You use the power and toner saving functions to save
electricity and toner, by switching the device to power saving mode or printing in toner saving mode. Use
the ECO- button to make toner saving copies quickly and simply.
Starter Cartridge
For printing purposes, your device utilises the most
up-to-date laser printing technology. A starter cartridge is provided with the device. This starter cartridge is already installed; however you must remove
the packaging used for transportation before you can
use the device.
Paper Tray
You can insert a supply of paper into the paper tray
of up to 250 sheets. You can insert special paper formats, envelopes, slides, sheets of labels or printed
documents into the manual paper feed.
Telephone Book
In the telephone book of your device, you can save
entries with multiple numbers and collect multiple
entries into groups. You can assign various ring tones
to the entries.
Simplex/Duplex
You can print on one side (=simplex) or on both sides
(=duplex) with your device. For duplex printing, the
page is automatically re-fed and printed on again.
Introduction
Your device has its own print processor, which is
based on Print Command Language (PCL). The print
jobs for the connected device are processed in the device itself. In this way, your device is fully networkcapable and can work seamlessly with various operating systems and computer platforms.
Print Calendar
Your device prints a weekly overview as a calendar
page for you – for the current week, the coming week
or a freely selectable week.
If you want, your device can print Sudoku puzzles in
four different difficulty levels with solution.
Introduction
With the Lightweight Directory Access Protocol
(LDAP), you can call up the address data for a directory service on a LDAP server and send faxes or
scanned documents to recipients via email. The address information of the LDAP server is displayed
along with the saved entries of your device (entries
on the LDAP server are identified with a +).
You have many functions available to you for fax
transmission, for example, different resolutions or
the timer function. You can secure your fax reception
with a code. In that case, incoming faxes are not
printed out, but rather are stored in the fax memory.
With the fax polling function, you can retrieve faxes
that lie ready in the dialled device.
Fax Templates
Five fax templates, which you can use, are stored in
your device. With these templates you can quickly
create, for example, a short fax note or an invitation.
Time Stamp
The device prints the date and the exact arrival time
on every incoming fax received. This allows you to
document the exact time at which you have received
a fax transmission. A memory buffer in the device ensures that the correct date and time of reception will
be maintained even after a power loss.
Introduction
With fax reception onto a USB storage medium, the
device saves incoming faxes onto a connected USB
storage medium. Fax messages are saved as TIFF
files with receipt date and time.
Introduction
The selection menu for USB storage media appears
on the display as soon as you connect a USB storage
medium (USB stick, external hard drive etc.) to the
USB host port on the front of the device. You can
print a list of all saved documents or individual documents as well as delete files. Save scanned documents or incoming faxes on to the USB storage
medium.
Companion Center S FX
You can connect the device to a computer and use it
as a printer or scanner. You'll find the software on
the supplied installation CD
Companion Center SFX
.
In this way, you can scan and edit photos and texts,
send and receive faxes and access the device's web
interfaces, with which you can change many settings.
Networks
A network cable or WLAN adapter enables you to
connect the device to an existing network as a network printer. All computers in the network can then
access the device and scan or print.
optional and original
Scanner
The device supports the scanning of colour documents as well as faxing, printing and copying and
black and white. If you have connected the device to
a network, you have several options available for
reading documents: You can scan the document and
save in on a computer on the network, send it as an
email attachment, store in on an FTP server or save
it on a computer on the network with SMB.
We hope you enjoy your device and its many functions!
Introduction
WLAN is Optional
WLAN is optional and functions only with an
original adapter, which you can purchase
through our order service. More information:
www.sagemcom.com
Table of Contents 3
EN
Table of Contents
Table of Contents
Introduction 2
1 General Safety
Information
5
2 Overview 8
Device Overview 8
Connections on the Rear Side 8
Panel with Display 9
Overview of the Menu Functions 10
Print Lists and Reports 12
3 Initial Operation 13
Packing Contents 13
Removing Packaging Material 13
Attaching the Document Support 15
Fold Out the Print Out Support 15
Attaching the Document Outlet Tray 16
Connecting the Telephone Handset 16
Connecting the Telephone Cable 16
Connecting the Network Cable 16
Connecting the Mains Cable 17
Initial Installation 17
Connecting to the Computer 18
4 Telephone Functions 19
Placing a Call on the Device 19
Getting Outside Line 19
Chain Dialling 19
Insert Dialling Pause 19
Dialling with the Handset Replaced 19
Calling Line Identification (CLIP) 20
Missed Calls 20
5 Telephone Book of the
Device
21
Looking up an Entry 21
Saving Entry 21
Edit Entry 21
Delete an Entry 22
Delete all Entries 22
Printing the Telephone Book 22
Groups 22
Exporting/Importing the Telephone Book 23
Exchange Telephone Book with LDAP
Server
24
6 Printer and Printing
Media
25
Specifications for Print Media 25
Pulling out Paper Stopper 25
Insert Paper into the Paper Tray 25
Load Paper into the Manual Paper Feed 27
Loading Pre-printed Material 27
Print a List of Available Documents on
USB Storage Medium
27
Print Document from USB Storage
Medium
28
Delete Files on USB Storage Medium 29
Inserting Slides and Labels 29
Print Calendar 30
Sudoku: Printing a Game 30
7 Fax 31
Send a Fax Using Standard Settings 31
Loading Documents 31
Dialling a Number 32
Getting Outside Line 32
Sending Fax Later (= Timer Function) 32
Sending Fax Manually 33
Chain Dialling 33
Eavesdropping while Connection is
Established
33
Sending to Multiple Recipients (=
Broadcasting)
33
Using Fax Templates 33
Faxing with the Companion Center SFX 33
Fax Reception 35
Receiving Fax Manually 36
Receive Faxes Silently 36
Receiving Faxes onto USB Storage Medium 36
Time Stamp 36
Setting Protected Fax Reception 36
Polling Faxes 37
Jobs 37
8 Copier 38
Loading Documents 38
Make Copies Using Standard Settings 39
Make Copies Using the Second Profile 39
Make Copies Using User-Defined Settings 39
Make Enlarged or Compressed Copies 40
Copying Several Documents onto one Page
(=?Mosaic Copy)
40
Configure Settings for Second Profile 40
9 Scanner 42
Loading Documents 42
Scan Document and Save to a Computer 42
Scan Document and Save onto a USB
Storage Medium
43
Scanning Document and Saving on
Network Computer
44
Scan Document and Send with E-mail 45
Scan Document and Save Onto an FTP
Server
45
Scanning a Document and Saving on a
Network Computer with SMB
46
Scanning with the Companion Center SFX 46
4 Sagemcom · MF 4591
EN
10 Companion Center SFX 48
Requirements 48
Installing the Driver and Software 48
11 Web Interface 50
Calling the Web Interface 50
Access the Web Interface with an Internet
Browser
50
12 Networks 51
Setting Up the Network 51
Setting up a Network Connection 51
Switching Networking (LAN) On/Off 51
Setting Up the Network (LAN) 52
Additional Network Settings 53
Wireless Network (WLAN) 53
Connect WLAN Adapter 53
Switching Wireless Networking (WLAN)
On/Off
54
Setting up a Wireless Network (WLAN)
Using the Wizard
54
Setting Up a Wireless Network (WLAN)
Manually
54
Additional Wireless Network Settings 57
13 Settings 58
Set Up Power Saving Function 58
Set Up Toner Saving Function 58
Set Up Paper Saving Function 58
Selecting the Country 58
Selecting the Language 58
Setting the Date and Time 59
Entering Your Telephone Number and
Name
59
Setting the Ring Tones 60
Deactivating the Button Tones 60
Configure Paper Settings 60
Set Resolution 60
Adjust contrast 61
Setting the Brightness 61
Setting Up PCL Fonts 61
Setting the Fax Reception Mode 62
Silent Fax Reception 62
Additional Options for Fax Transmission 63
Additional Fax Reception Options 63
Additional Copier Options 64
Additional Scanner Options 64
Setting up E-Mail 64
Locking the Device 65
Print Lists and Reports 65
14 Telephone Lines and
Additional Devices
67
Selecting the Dialling Process 67
Set up the Public Switch Telephone
Network (PSTN)
67
Set up Private Branch Exchange (PABX) 67
DSL Connection 68
ISDN Connection 68
Connecting Additional Devices 68
Using Additional Telephones (Easylink) 68
Using an External Answering Machine 68
15 Service 70
Access Help Pages 70
Display Counter Levels 70
Displaying the Toner Level 70
Checking the Firmware Version 70
Updating Firmware 70
Changing the Toner Cartridge 71
Fixing a Paper Jam 73
Fixing a Document Jam 76
Cleaning 76
Calibrating the Scanner 77
Using Service Codes 78
Power Cycling 78
Problems and Possible Causes 79
Error Messages and Possible Causes 80
Glossary 84
16 Appendix 87
Technical Data 87
Guarantee 89
General Safety Information 5
EN
General Safety Infor mation
Introduction 3
Your device has been tested in conformity with
standards EN 60950-1 and IEC 60950-1 and should
only be operated with telephone systems and power
equipment that meet these standards. The device
was built exclusively for use in the indicated sales region.
Introduction 2
Do not make any changes or settings that are not described in this user manual. Physical injury or damage to the device or loss of data can result from
improper handling. Take note of all warning and
safety notes indicated.
Setting Up the Device
The device should be placed securely on a stable, flat surface.
The device should be placed securely on a stable, flat
surface. If the device should fall, it can be damaged
or can cause injury to people, especially small children. Position all cables in such a way that no one
will stumble on them, thus avoiding possible injuries
to persons or damage to the device itself. If the device is dropped it should be inspected by a technical
service center.
The distance betwe en the device and other appliances or objects, must be at least 15 centimetr es.
The distance between the device and other devices or
objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do
not place the device in the vicinity of radios or televisions.
Protect the devi ce against direct sunlight
Protect the device against direct sunlight, heat, large
temperature fluctuations and moisture. Do not place
the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.
The device must have sufficient ventilation
The device must have sufficient ventilation and may
not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover
the ventilation slits. Otherwise the device could overheat or catch fire.
The area in which you operate the device must be adequately ventilated
The area in which you operate the device must be adequately ventilated, especially if the device is used
frequently. Set up your device in such a way that the
flow of the exhaust air stream points away from the
work station.
In the event that the devic e becomes too hot, or if you s ee smoke coming from the de vice
In the event that the device becomes too hot, or if
you see smoke coming from the device, you must immediately pull the power cable out of the power
socket. Have your device examined by trained professionals at a technical service location. To prevent the
spread of fire, open flames should be kept away from
the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never
touch the mains cable, the mains connection or the
telephone socket with wet hands.
Do not allow liquids to enter into the device .
Do not allow liquids to enter into the device. Disconnect the device from the electrical power source and
from the telephone network, if liquids or foreign objects have entered the device and have your device
examined by trained professionals at a technical
service location.
Do not allow chil dren to handle the d evice without supe rvision.
Do not allow children to handle the device without
supervision. The packing materials should be kept
out of the hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic.
Caution, small metallic objects (paper clips) may be
retained if placed near or on the telephone handset.
Power Supply/
Telephone Line
Check whether the mains voltage of y our device
Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage
available at the setup location.
Emissions
The device corresponds to EN 55022 Class B. Use
only the supplied power and telephone cables. Before you use the device make sure that you connected
the telephone cable supplied as described.
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please
contact our technical customer service or your retailer.
Disconnect your device from the power and telephone networks during an electrical storm.
Disconnect your device from the mains and telephone network during an electrical storm in order to
avoid electrical surge damage. If this is not possible,
do not use the device during an electrical storm.
Before cleaning th e surface of your d evice, disconnect i t from the power an d telephone network s.
Before cleaning the surface of your device, disconnect it from the power and telephone networks. Use
a soft, lint-free cloth. Never use liquid, gaseous or
easily flammable cleansers (sprays, abrasives, polishes, alcohol). Do not allow any moisture to reach
the interior of the device.
Only clean the dis play with a dry, soft clot h.
Only clean the display with a dry, soft cloth. If the
display breaks, a mildly corrosive liquid may escape.
Avoid all contact with your skin and eyes.
In the event of a p ower failure, your device will not fu nction;
In the event of a power failure, your device will not
function; saved data is retained.
Do not deactivate the dev ice directly after a print jo b or after entering settings.
In rare cases, the saved settings can be partly or completely reset to factory defaults when the device is
deactivated or in the event of a power outage. Do not
deactivate the device directly after a print job or after
entering settings.
Computer Connection
Network Connection
Do not connect this product to a LAN connection
that is subject to over-voltages.
Radio Interference
This product complies with EN¦55022 (CISPR 22)/
Class B. Recommended interface cables are:
For the USB connection a High-Speed 2.0 certified
USB cable which must not exceed 2.0 metres in
length.
For the LAN connection an STP cable which must not
exceed 2.0 metres in length.
1 General Safety Information
6 Sagemcom · MF 4591
EN
USB Storage Media
Only use storage m edia that are comp atible with the de vice.
Only use storage media that are compatible with the
device. Ensure that the power of a USB device does
not exceed the permitted amp limit of the USB connection. You can only connect one high power device
(USB 2.0) to each USB connection. Do not connect
additional devices—such as batteries, fans, charging
devices—to your machine. The device only recognises
storage media which are formatted with
FAT16
or
FAT32. NTFS
is not supported.
Never pull out the storage medium while the device is accessing it.
Never pull out the storage medium while the device
is accessing it. This could cause data to be damaged
or lost.
Updating Firmware
When carrying out a Firmware update only use the
Firmware file for your device from the website:
www.sagemcom.com. Using other Firmware files can
lead to your device not functioning properly. Sagemcom accepts no liability for device malfunctions
which can be traced back to the use of third party
Firmware.
GPL Text
The firmware running on the device is partly licensed
under GPL. If you have any questions about the licensing of a specific part of the firmware, feel free to
contact us on the e-mail address: support.service@sagemcom.com. We can send you a CD containing the relevant source code for the cost of
production.
Consumable Materials
Original Consumable Material
Use only original consumable materials. These are
available from a specialised retailer or through our
order service (see back side of this user manual). Other consumable materials could damage the device or
shorten its service life.
Environment
Dispose of old consumable materials according to
the waste regulations of your country.
Caution when Hand ling Toner Powder:
Caution when Handling Toner Powder:
If you breathe in toner powder, go into the fresh air
immediately. Call a doctor immediately!
If you have swallowed toner powder, drink small
amounts of water. Try NOT to vomit. Call a doctor
immediately!
If you get toner powder in your eyes, rinse them with
a lot of water for at least 15 minutes. Call a doctor
immediately!
Toner Cartridge 1
Never open a toner cartridge. Store both new and
used cartridges in a place where they will not come
into the hands of children.
Paper Jam
In case of a paper jam, remove the paper carefully out
of the device. Throw the paper away carefully: It is
possible that the toner may not be completely set on
the print-out, and toner dust could be released into
the air.
If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes.
If toner dust is released into the air, you should avoid
allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust
from clothing or objects with cold water; hot water
would only cause the toner to set. Never remove
loose toner dust with a vacuum cleaner.
Repairs
Danger—Heat!
The fuser unit and and its surroundings inside the device become hot during operation. Do not touch
these parts if you have opened the device. Proceed
with care when you are removing a paper jam for instance.
Display
Should disruptions occur, follow the instructions on
the display and on the error report.
Repairs
Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage
to the device. Only have your device repaired by an
authorised service centre.
Do not remove the type label from your device; this
would void the warranty.
Laser Safety
Laser Safety
With specific reference to lasers, the equipment
complies with laser product performance standards
set by governmental, national, and international
agencies as a Class 1 Laser Product. The device is designed in such a way that the user is not exposed to
any laser radiation that exceeds the values for Class
1 under normal operating conditions and with proper
maintenance and use.
Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety
precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure
to the operator. Only a qualified service technician
should open the device and carry out service operations.
Class 1 Laser Product
à Class 1 Laser Product
About this User Manual · Symbols Used 7
EN
About this User Manual
With the installation guide on the following pages,
you can start using your device quickly and easily.
Detailed descriptions can be found in the following
sections of this user manual.
Read the entire user manual carefully. Follow all
safety instructions in order to ensure proper operation of your device. The manufacturer accepts no liability if these instructions are not followed.
Symbols Used
· Symbols Used
Troubleshooting
Damage to the Device or Loss of Data!
Danger to Persons!
Heat risk!
Radiation Hazard !
About this User Manual
Troubleshooting
This symbol designates tips that will help you
to use your device more effectively and easily.
CAUTION!
Damage to the Device or Loss of Data!
This symbol gives warning of damage to the
device and possible loss of data. These
damages can result from improper handling.
DANGER!
Danger to Persons!
This symbol gives warning of danger to persons. Physical injury or damage can result
from improper handling.
DANGER—HEAT!
Heat risk!
This symbol in the user manual or inside the
device indicates a danger of hot surfaces.
Physical injury or damage can result from
improper handling.
DANGER—LASER!
Radiation Hazard!
This symbol in the user manual or inside the
device indicates a danger of visible and invisible radiation. Eye injuries or other damage can result from improper handling.
8 Sagemcom · MF 4591
EN
Overview
Device Overview
· Device Overview
Document Support
‚ Document support
Document Feed Slot
ƒ Document feed slot
Document Guide
„ Document guide
Panel with Display
… Panel with display
Document Outlet Tray
† Document outlet tray
Device Cover
‡ Device cover
Manual Paper Feed
ˆ Manual paper feed
Paper Tray
‰ Paper tray
USB Host Connection
Š ý socket—USB Host connection for storage medium
Printer Output Tray
‹ Printer output tray
Print Output
ΠPrint output
Telephone Handset with Spiral Cable
÷ Telephone handset with spiral cable
Vorderansicht nummeriert
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Scanner glass
‚ Scanner glass
Toner Cartridge
ƒ Toner cartridge
Paper Jam Door (Print Unit)
„ Paper jam door (print unit)
Gerät offen nummeriert
Connections on the
Rear Side
· Connections on the Rear Side
On/Off Switch
‚ On/Off switch
Mains Cable Socket
ƒ Mains cable socket
Paper Jam Door (Fuser Unit)
„ Paper jam door (fuser unit)
Telephone Handset Socket
… Ð socket—Connection socket for the telephone
handset
EXT Socket
† Ï/EXT. socket—Connection socket for additional devices
LINE Socket
‡ Î/LINE socket—Connection socket for telephone
cable
Connection for the Network Cable (RJ-4 5)
ˆ ¿ socket—connection for the network cable (RJ-
45)
USB Connection for the Computer
‰ ý socket—USB connection for the computer
Tension lever of the fixer unit
Š Tension lever of the fixer unit (Two levers!)
Rückseite nummerie rt
2 Overview
Overview · Panel with Display 9
EN
Panel with Display
· Panel with Display
Letter Keypad 2
Keys (A—Z)—Telephone book register: Calling up telephone book entries / entering letters.
Special Characters 1
ü—Entering special characters (punctuation
marks and symbols). Select the entries with [. Confirm with OK.
Special Characters 2
ûü—Entering language specific special characters
(special letters). Select the entries with [. Confirm
with OK.
Shift Key
ú—Shift key: entering capital letters / in combination with other keys: calling additional functions
Telephone Book
am—Calls up telephone book functions
Red Lamp
Red lamp Æ—If the lamp flashes or is lit, please read
what is indicated on the display
Green Lamp 2
Green Lamp â—The green lamp â on the panel will
be lit whenever there is a fax present in the memory.
Stop 2
j—Function abort / return to the starting mode
C
C—Returning to the previous menu level / deleting
individual digits
Arrow Keys
[—Calling the menu functions / navigation within
the menu / selecting options / moving the cursor
OK
OK—Calling the menu functions / confirming input
Start (Starting Transmission of Messages / Starting Action)
o—Starting transmission of message / starting action
Fax
FAX—Start a fax transmission or fax reception
Copy
COPY—Press twice: making copies automatically.
Press once: adjusting copies
Resolution
f—Setting higher resolution for faxes (DEFAULT,
FINE, SFINE, PHOTO) and copying (AUTO, TEXT,
QUALITY, PHOTO)
Help
¨—Print lists: Function list / fax journal / telephone
book / jobs list / calendar / fax templates / settings
Broadcast Transmissions
À—Broadcasting: You can send one fax to multiple
recipients in succession.
ECO
ECO—Set up power saving and toner saving functions / make a copy using the toner saving function
Number Keys
Numeric keys (0—9)—Entering digits
Redial / caller lis t
@—Redial / caller list: The redial / caller list contains the last numbers dialled and the last calls received (© indicates the numbers dialled, ® the calls
received and * the calls missed).
Speaker (Primo)
μ—Dialling with the handset replaced
R
Rø—Insert short line interruption (Hook Flash) as
office index on PABX or for calling special functions
in the public telephone network (PSTN)
P
ú and Rø—Inserting dialling pause
LPF 5190
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10 Sagemcom · MF 4591
EN
Overview of the
Menu Functions
· Overview of t he Menu Func tions
Introduction
The following functions are available on your device.
There are two ways in which you can call functions.
Menu Navigation
Navigating in the Menu:
Press OK or one of the two ar-
row keys [, to open the function menu. Page through
[
menu entries. Use OK to select a menu function.
Press C to return to the previous menu level. Press
j
to close the menu and return to the starting mode.
Direct Loading
Calling Functions Directly: You can call a menu function directly using the function number. Press OK
and enter the appropriate function number using the
numeric keypad. Confirm with OK. You will find the
function number in the following list.
0 Settings
Setting the Paper, Power and Toner Saving Functions.
Setting Up PCL Fonts
Deactivating the Button Tones
Setting the Date and Time
Entering Name
Entering Number
Setting the Country
Setting the Telephone Network
Setting the Langua ge
Setting the Fax Reception Mode
Setting the Number of Rin g Tones for Fax Reception
Switch PABX Operation On/Off
Enter a dialling code for the PABX operation
Selecting the Dialling Pr ocess
Setting Ring Tone
Setting the Ring Volume
* Function is not s upported in all co untries and networ ks
*¦Function is not supported in all countries and networks
1 Copier
Set the copier settings
Make Copy Using Standa rd Settings
Make copies using settings from the second profile
Make Enlarged or Compressed Copies
Copying Several D ocuments onto one P age (= Mosaic Copy)
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2 Printer
Configure Paper Setti ngs
Printing a List of the Installed PCL Fonts
Print a List of Ava ilable Documents on U SB Storage Medium
Print Document from USB Storage Medium
3 Scanner
Scan Document and Save to a Computer
Scan Document and Save onto a USB Stor age Medium
Scan Document and Send with E-mail
Scan Document and Save Onto an F TP Server
Scan Document and Save Onto a SMB Se rver
Scanning Document and Saving on Network Computer
Configure Scanner Sett ings
4 Fax
Settings for fax transmission
Settings for Fax Reception
Setting Protected Fax Reception
Switches Time Stamp On/Off
Sending a Fax
Poll Faxes
Receiving Faxes onto USB Storage Medium
Printing the Fax Templates
5 Telephone Book
Looking up an Entry
Saving Entry
Creating Group
Edit Entry
Deleting an Entry
Printing the Telephone Book
Load Telephone Book from U SB Storage Medium
Saving Telephone Book o nto USB Storage Medium
Exchange Telephone Book with LDAP Server
002 Setting the Paper, Power
and Toner Saving Functions. . . . page 58
005 Setting Up PCL Fonts . . . page 61
007 Deactivating the Button
Tones . . . page 60
01 Setting the Date and Time . . . page 59
021 Entering Name . . . page 59
022 Entering Number . . . page 59
031 Setting the Country . . . page 58
032 Set the telephone network¦* . . . page 67
033 Setting the Language . . . page 58
041 Setting the Fax Reception
Mode . . . page 62
042 Setting the Number of Ring
Tones for Fax Reception
. . . page 60
051 Switch PABX Operation
On/Off
. . . page 67
0522 Enter a dialling code for
the PABX operation . . . page 67
053 Set the dialling mode
(tone/pulse dialling)¦* . . . page 67
054 Selecting the Ring Tone . . . page 60
055 Setting the Ring Volume . . . page 60
10 Set the copier settings . . . page 61
11 Make Copy Using Standard
Settings
. . . page 39
12 Make Copies Using the Second
Profile
. . . page 39
13 Make Enlarged or Compressed
Copies . . . page 40
14 Copying Several Documents
onto one Page (= Mosaic Copy) . . . page 40
20 Configure Paper Settings . . . page 60
204 Printing a List of the
Installed PCL Fonts
. . . page 66
211 Print a List of Available
Documents on USB Storage Medium . . . page 27
212 Print Document from USB
Storage Medium . . . page 28
31 Scan Document and Save to a
Computer
. . . page 42
32 Scan Document and Save onto
a USB Storage Medium . . . page 43
33 Scan Document and Send with
E-mail . . . page 45
34 Scan Document and Save Onto
an FTP Server . . . page 45
35 Scanning a Document and
Saving on a Network Computer with
SMB . . . page 46
36 Scanning Document and
Saving on Network Computer . . . page 44
30 Configure Scanner Settings . . . page 64
401 Set Fax Transmission . . . page 63
402 Set Fax Reception . . . page 63
403 Setting Protected Fax
Reception . . . page 36
404 Switches Time Stamp On/
Off
. . . page 63
41 Sending a Fax . . . page 31
42 Poll Faxes . . . page 37
44 Receiving Faxes onto USB
Storage Medium
. . . page 36
45 Printing the Fax Templates . . . page 33
511 Looking up an Entry . . . page 21
512 Saving Entry . . . page 21
513 Creating Group . . . page 22
514 Edit Entry . . . page 21
515 Deleting an Entry . . . page 22
516 Printing the Telephone
Book . . . page 22
517 Load Telephone Book from
USB Storage Medium . . . page 23
518 Saving Telephone Book
onto USB Storage Medium
. . . page 23
510 Exchange Telephone Book
with LDAP Server
. . . page 24
Overview · Overview of the Menu Functions 11
EN
6 E-Mail
Scan Document and Send with E-mail
Setting up E-Mail
7 Jobs
Immediate Job Execution
Changing a Job
Deleting a Job
Printing a Job
Printing the Job List
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8 Lists and Reports
Printing List of Settings
Printing the List of Available Functions
Printing Fax Journal/Call Log
Printing the Telephone Book
Printing the Job List
Print Calendar
Printing Sudoku
Printing the Fax Templates
Printing a List of the Installed PCL Fonts
9 USB Storage Medium
Print a List of Ava ilable Documents on U SB Storage Medium
Print Document from USB Storage Medium
Scan Document an d Save onto a USB Storag e Medium
Receiving Faxes onto USB Storage Medium
Delete Files on USB Storage Medium
9 Miscellaneous
Locking the Device
Calibrating the Scanner
Using Service Codes
Checking the Firmware Version
Query the counte r levels
Displaying the Toner Lev el
07 Network (LAN)
Setting up a Network Connection
Set IP Address Assignment
Set Static IP Address Assignment
Verify DHCP Settings
Additional Network Settings
08 Wireless Network
(WLAN)
optional and original
Switching Wireless Network (WLAN) On/Off
Setting up a Wireless Netw ork (WLAN) Using the Wizard
Setting Up a Wirel ess Network (WLAN) Manually
Set IP Address Assignment
Set Static IP Address Assignment
Verify DHCP Settings
Additional Wireless Network Settings
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61 Scan Document and Send with
E-mail
. . . page 45
60 Setting up E-Mail . . . page 64
71 Immediate Job Execution . . . page 37
72 Changing a Job . . . page 37
73 Deleting a Job . . . page 37
74 Printing a Job . . . page 37
75 Printing the Job List . . . page 37
80 Printing List of Settings . . . page 66
81 Printing the List of Available
Functions . . . page 65
82 Printing Fax Journal/Call Log . . . page 66
83 Printing the Telephone Book . . . page 66
84 Printing the Job List . . . page 37
85 Print Calendar . . . page 30
86 Sudoku: Printing a Game . . . page 30
87 Printing the Fax Templates . . . page 33
88 Printing a List of the Installed
PCL Fonts . . . page 66
911 Print a List of Available
Documents on USB Storage Medium . . . page 27
912 Print Document from USB
Storage Medium . . . page 28
913 Scan Document and Save
onto a USB Storage Medium . . . page 43
914 Receiving Faxes onto USB
Storage Medium . . . page 36
915 Delete Files on USB
Storage Medium . . . page 29
92 Locking the Device . . . page 65
931 Calibrating the Scanner . . . page 77
933 Using Service Codes . . . page 78
934 Checking the Firmware
Version
. . . page 70
94 Query the counter levels . . . page 70
946 Displaying the Toner Level . . . page 70
06 Setting up a Network
Connection
. . . page 51
071 Set IP Address Assignment . . . page 52
072 Set Static IP Address
Assignment . . . page 52
073 Verify DHCP Settings . . . page 52
074 Additional Network
Settings
. . . page 53
WLAN is Optional
WLAN is optional and functions only with an
original adapter, which you can purchase
through our order service. More information:
www.sagemcom.com
080 Switching Wireless
Network (WLAN) On/Off . . . page 54
081 Setting up a Wireless
Network (WLAN) Using the Wizard
. . . page 54
082 Setting Up a Wireless
Network (WLAN) Manually
. . . page 54
083 Set IP Address Assignment . . . page 56
084 Set Static IP Address
Assignment . . . page 56
085 Verify DHCP Settings . . . page 56
086 Additional Wireless
Network Settings . . . page 57
12 Sagemcom · MF 4591
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Print Lists and
Reports
· Print Lists and Reports
Printing the Functions
List
Printing the Func tions List
You can also print the function list by pressing ¨. Select with [FUNCTION LIST. Confirm with OK.
Printing the Telephone
Book
Printing the Telephone Book
You can also print the telephone book by pressing ¨.
Select with [PHONEBOOK. Confirm with OK.
Printing the Fax
Templates
Printing the Fax Templates
You can also print the fax template by pressing ¨. Se-
lect with [FAX-TEMPLATES. Confirm with OK.
Printing Fax Journal/
Call Log
Printing Fax Journal
You can also print the fax journal and the call log by
pressing ¨. Select with [LOGS. Confirm with OK.
Printing the Job List
Printing the Job List
You can also obtain a print jobs list by pressing ¨.
Select with [COMMAND LIST. Confirm with OK.
Print Calendar
Print Calendar
You can also print the calendar by pressing ¨. Select
with [CALENDAR. Confirm with OK.
Sudoku: Printing a Game
Sudoku: Printing a Game
You can also print a new Sudoku by pressing ¨. Select with [SUDOKU. Confirm with OK.
Prints the List of
Settings
Prints the List of Settings
You can also obtain a list of all the settings by pressing ¨. Select with [SETTINGS. Confirm with OK.
Printing a List of the
Installed PCL Fonts
Printing a List of the Installed PCL Fonts
You can also print a list of the installed PCL fonts by
pressing ¨. Select with [PCL FONTS. Confirm
with OK.
Initial Operation · Packing Contents 13
EN
Initial Operation
Packing Contents
· Packing Contents
Device
‚ Device
Starter Cartridge (Already Installed)
ƒ Starter cartridge (already installed)
Document support (in the paper tray)
„ Document support (in the paper tray)
Document outlet tray (in the paper tray)
… Document outlet tray (in the paper tray)
Paper Tray (Already I nstalled)
† Paper tray (already installed)
Telephone Handset
‡ Telephone handset
Spiral cable for tele phone handset
ˆ Spiral cable for telephone handset
Mains Cable with Plug (Country-spe cific)
‰ Mains cable with plug (country-specific)
Telephone Cable with Plug (Country-specific)
Š Telephone cable with plug (country-specific)
User manual with installation guide (not depicted)
User manual with installation guide (not depicted)
Installation-CD
Installation-CD (not depicted)
Verpackungsinhalt
Missing Package Co ntents
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Removing Packaging
Material
· Removing Packaging Materia l
Removing Packaging
Material from the
Device
Removing Packaging Material from the Device
Remove the existing tape used for transportation
from the device.
Verpackungsmaterial entfernen
Remove the Packaging
Material from the Toner
Cartridge
1. Open the device by lifting the device cover for-
wards
3 Initial Operation
Missing Package Contents
If any of the parts are missing or damaged,
please contact your retailer or our customer
service.
EX
B
5
B
5
A
5
B
6
A
4
DANGER!
Edges on the Device Cover!
Take care of the edges on the device
cover. You could injure yourself if you
reach into the device from the side.
14 Sagemcom · MF 4591
EN
2. Remove the toner cartridge by gripping the handle in the middle and pulling it forwards out of
the device
3. Remove the tape and protective paper, but do not
remove the protective strip from the cartridge
yet .
4. Shake the new toner cartridge back and forth
several times in order to distribute the toner
evenly, thereby improving the print quality.
5. Only after completely pull off the protection
strip located on the left side of the cartridge.
6. Place the toner cartridge into your device. The
cartridge should snap securely into position.
7. Close the device.
Remove the Packaging
Material from the Paper
Tray
1. Pull the paper tray out of the device.
DANGER!
Escaping Toner Dust!
Never open a toner cartridge. If toner
dust is released into the air, you should
avoid allowing it to contact your skin
and eyes. Do not inhale the released
toner dust. Remove the toner dust from
clothing or objects with cold water; hot
water would only cause the toner to set.
Never remove loose toner dust with a
vacuum cleaner.
DANGER!
Escaping Toner Dust!
Once you have removed the protection
strip, do not shake the toner cartridge
any more. Otherwise, it is possible that
toner dust will be released into the air.
CAUTION!
Toner Cartridge Not Inserted Correctly!
If the device cover would not close, the
toner cartridge is not inserted correctly.
Take the toner cartridge out and insert it
again correctly.
EX
B
5
B
5
A
5
B
6
A
4
Initial Operation · Attaching the Document Support 15
EN
2. Please remove the protective cardboard from the
paper tray before loading paper.
3. Remove the document support and the document
outlet tray from the paper tray.
4. Removing the tape in the paper tray which was
used for transportation purposes.
5. Push the paper tray into the device all the way to
the stopping point.
Attaching the
Document Support
· Attaching the Document Support
Attaching the Document Support
Insert the document support into the two openings
in the cover. The document support should snap securely into place.
Dokumentenhalter au fstecken
Fold Out the Print
Out Support
· Fold Out the Print Out Support
1. Fold the additional printer output tray forward.
2. Printing on A4 Paper: Pull out the additional pa-
per stopper on the print out support.
Loading Paper
Adjust the paper tray to the paper and insert the paper (see also chapter
Printer
and Printing Media
, page 25).
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
CAUTION!
Do Not Use the Paper Stopper with
Legal Paper!
Do not pull out the additional paper
stopper on the print out support if you
are printing on Legal paper.
16 Sagemcom · MF 4591
EN
3. Printing on A5 Paper: Fold the print out support
with the pulled out paper stopper back again.
Attaching the
Document Outlet
Tray
· Attaching the Document Outlet Tray
Attaching the Docum ent Outlet Tray
Insert the document outlet tray into the two openings under the operation panel.
Dokumentenausgabehalter aufstecken
Connecting the
Telephone Handset
· Connecting the Telephone Handset
Connecting the Han dset
Plug one end of the spiral cable into the socket on
the telephone handset. Insert the other end into the
socket designated with the Ð symbol.
Telefonhörer anschließen
Connecting the
Telephone Cable
· Connecting the Telephone Cable
Connecting the Telephone C able
Connect the telephone cable to the device by inserting it in the socket designated with Î/LINE (RJ-11Connector). Insert the telephone plug into your PTT
line socket.
Telefonkabel anschließen
Connection to an ISDN syste m!
PABX Systems 1
Connecting the
Network Cable
· Connecting the Network Cable
Network Connection
Connecting the Net work Cable
Insert the network cable (RJ-45) into the LAN socket
on the rear side of the device. Connect the other end
to the router of your network .
Netzwerkkabel anschließen
CAUTION!
Connection to an ISDN system!
You can not connect your devices directly to
the digital output of the ISDN system. Details for ISDN connections can be found in
the instructions provided with the terminal
adapter or the dial-up router.
Connection to Private Automatic Branch
Exchange
If you connect your device as extension to a
telephone system, you must set it for working as an extension (see also chapter
Tele-
phone Lines and Additional Devices
, page 67).
Network Connection
Do not connect this product to a LAN connection that is subject to over-voltages.
Recommended interface cables are: for the
LAN connection an STP cable which must not
exceed 2.0 metres in length.
Initial Operation · Connecting the Mains Cable 17
EN
Connecting the
Mains Cable
· Connecting the Mains Cable
Mains Voltage at the Site of Installation
1. Insert the mains cable into the connection located on the rear side of the device. Plug the power
cable into the electrical outlet.
2. Switch the device on using the on/off switch on
the rear.
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Initial Installation
· Initial Installation
Initial Installation
After you connect your device to the mains voltage,
the device starts. During the booting process, the
lights flash. Wait until the initial installation process
begins.
Selecting the Language
1. Use [ to select the desired display language.
2. Confirm with OK.
Selecting the Country
Setting the Country Correctly
Setting the Country
1. Use [ to select the country in which you are op-
erating the device.
2. Confirm with OK.
Set the Time Zone
Function is not sup ported in all count ries and networks
(Function is not supported in all countries and networks)
Set the Time Zone
In countries with several time zones, you can select
from preset time zones or enter the deviance of your
time zone from UTC (see also chapter
Set the Time
Zone
, page 59). In countries with one time zone, the
setting is adjusted automatically if you set the country correctly.
1. Use [ to select the time zone in which you are
operating the device.
2. Confirm with OK.
Automatic Changeover Between Summer Time/Winter Time
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CAUTION!
Mains Voltage at the Site of Installation!
Check whether the mains voltage of your
device (indicated on the type label) matches
the mains voltage available at the setup location.
CAUTION!
Setting the Country Correctly!
You must set the country in which you are
operating the device. Otherwise your device
is not adapted to the telephone network. If
your country is not included in the list, you
must select a different setting and use the
correct telephone cable for the country.
Consult your retailer.
Automatic Changeover Between Summer
Time/Winter Time
With setting the country and time zone, the
automatic changeover between summer and
winter time is switched on. The automatic
changeover is switched off if you enter the
deviance from UTC manually using the time
zones editor
18 Sagemcom · MF 4591
EN
Entering Name
Page Header
Your name and number are added together with date,
time and page number at the top edge of each fax
transmission (= header).
1. Enter the name using the keys (A—Z).
2. Confirm with OK.
Entering Number
1. Enter your number.
2. Confirm with OK.
Entering the Date and
Time
1. Enter the date (two digits for each field), for ex-
ample 31¦05¦25 for May 31th,
2025.
2. Enter the time, e.g. 14 00 for 2 pm.
3. Confirm with OK.
Connecting to the
Computer
· Connecting to the Computer
USB Port
Using the USB cable, you can connect your device to
a PC that is connected to a network. Other PCs on
this network can then access the device if it is shared
for use on the network. You cannot connect the device directly to a network with a USB cable, unless
you have a USB print server connection.
Companion Center SFX
You can connect the device to a computer and use it
as a printer or scanner. You'll find the software on
the supplied installation CD
Companion Center SFX
.
In this way, you can scan and edit photos and texts,
send and receive faxes and access the device's web
interfaces, with which you can change many settings.
Network Connection
Requirements
Requirements
Your computer must have one of the following operating systems.
Microsoft Windows
Microsoft Windows
2000 (SP¦4) · XP · Vista · Windows 7
Windows Server 2003/2008
Apple Macintosh
Apple Macintosh
OS 10.4 · 10.5 · 10.6
Linux
Linux
Redhat 9.0 · Debian 5.0 · Suse 11.1 · Fedora 11
Ubuntu 9.10
Connecting USB Cable
1. Close all open programs and applications before
beginning the installation process. Place the installation CD in the CD-ROM drive of your computer. The program will start automatically.
2. Connect the device to your PC with a typical USB
cable. The USB port of your device can be found
on the rear side.
Enter Letters
Enter capital letters by pressing and holding ú key. You can enter space using ½.
To insert special characters and symbols,
press ü. Press ûü to insert language
specific special characters. Select with
[. Confirm with OK.
You can move the cursor using [. Use C
to delete individual characters.
Enter Special Characters and Symbols
To insert special characters and symbols,
press ü. Select with [. Confirm with
OK.
You can move the cursor using [. Use C
to delete individual characters.
Network Connection
IYou can find information about installing
your device in a network in chapter
Networks
(see also chapter
Networks
, page 51).
Recommended Interface Cables
Recommended interface cables are: for
the USB connection a High-Speed 2.0 certified USB cable which must not exceed
2.0 metres in length.
Telephone Functions · Placing a Call on the Device 19
EN
Telephone Functions
Connecting Additio nal Telephones
For information on how to connect additional telephones and which functions are available to you,
please refer the chapter on Telephone Lines and Additional Devices, (see also chapter
Telephone Lines
and Additional Devices
, page 67).
Placing a Call on the
Device
· Placing a Call on the Device
Dial the desired number. There are several ways to do
this: Then pick up the handset.
Direct Dialling
Manual Dialling: Dial the desired number using the
numeric keypad.
Telephone Book
Telephone book register: with the keys (A—Z) you
can access entries saved in the telephone book. Enter
the initial letters or the name of the desired entry.
Your device will show you the telephone book entries
for the corresponding letters. Select an entry using
[.
Using the Telephone Book
Redial / caller lis t
Redial / caller list: The redial / caller list contains
the last numbers dialled and the last calls received (©
indicates the numbers dialled, ® the calls received
and * the calls missed).
1. Press @.
2. Select an entry using [.
Getting Outside Line
· Getting Outside Line
PABX Systems
Private branch exchanges (PABX) are typical in many
offices and some households. You must dial an outside line access code in order to get a connection to
the public telephone network (PSTN) from a PABX.
Inserting Outside Line Access Code
Enter the outside line access code with which you
reach the public telephone network before you enter
the desired number or select a stored entry. The outside line access code is usually 0.
Incorrect Outsid e Line Access Cod e
Setting Up an Extension
Chain Dialling
· Chain Dialling
You can combine and edit manually entered digits
and saved entries, before the dialling process starts.
If you have saved, for example, the telephone number
prefix of an inexpensive telephone service provider
(call-by-call) as a telephone book entry, select this
entry and manually enter the subsequent telephone
number or select another saved entry.
Insert Dialling Pause
· Insert Dialling Pause
Insert Dialling Pause
It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling number, a sub-address or in a long distance
number. Press ú and Rø. The second part of the
number is dialled only after a short pause.
Dialling with the
Handset Replaced
· Dialling with the Handset Replaced
1. Press μ to dial without lifting up the handset.
You will hear the dial tone from the loudspeaker;
the dialling process will commence immediately.
Select the desired volume level using [.
2. Pick up the hand-set when the subscriber accepts the call.
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4 Telephone Functions
Direct Dialling
You can also lift up the receiver first, then
dial a number. The dialling process begins immediately.
Using the Telephone Book
You can also call the telephone book entries
by pressing am and select [ using
BROWSE.
The function Search works even while you are
conversing on the telephone.
If you are loading entries from the telephone
book, it is possible to edit the numbers after
you have loaded them. For example, you can
add or delete prefixed numbers or direct dial
numbers.
Incorrect Outside Line Access Code
In rare cases, the outside line access code
may be a different number or a two-digit
number. For older telephone systems, the
outside line access code can be R (= Flash).
Press Rø to enter this outside line access
code. If the connection to the public telephone network is not possible, contact your
telephone system supplier.
Connection to Private Automatic Branch
Exchange
If you operate your device permanently on an
extension, save the outside line access code
(see also chapter
Set up Private Branch Ex-
change (PABX)
, page 67).
No Hands-free Operation Possible
Hands-free operation is not possible with
this function. You cannot answer if the
subscriber picks up.
20 Sagemcom · MF 4591
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Calling Line
Identification (CLIP)
· Calling Line Identification (CLIP)
Function is not supporte d in all countries and networks
(Function is not supported in all countries and networks)
CLIP Definition
The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for
your telephone line. Enquire with your telephone
company. Caller Line Identification may be associated with a fee.
Setting the Country Correctly
Missed Calls
· Missed Calls
Missed Calls
You can find reference to missed calls in the redial/
caller list.
1. Press @.
2. Page through the dialled numbers, the calls re-
ceived and calls missed in the list using [ (© indicates the numbers dialled, ® the calls received
and * the calls missed).
3. To call back, pick up the handset.
Setting the Country Correctly
If the Caller Line Identification does not work
even though the function is activated for your
telephone line, check if you have set the correct country (see also chapter
Selecting the
Country
, page 58).
Displaying Telephone Book Names
Your device displays the name with which
you have saved the number in the telephone book. The number and name will
not be shown if the caller suppresses his
number.
Telephone Book of the Device · Looking up an Entry 21
EN
Telephone Book of the Device
Telephone Book of the Device
Telephone Book
Call the telephone book functions using am: You
can store new entries, search for entries as well as
set and edit groups. You can save up to 250 entries
in the telephone book of your device.
Cursor Navigation 1
Looking up an Entry
· Looking up an Entry
Telephone Book
Telephone book register: with the keys (A—Z) you
can access entries saved in the telephone book. Enter
the initial letters or the name of the desired entry.
Your device will show you the telephone book entries
for the corresponding letters. Select an entry using
[.
1. Press am.
2. Select with [BROWSE.
3. Confirm with OK.
4. Select an entry using [.
Saving Entry
· Saving Entry
No Repeat Entries
1. Press am.
2. Select with [NEW ENTRY.
3. Confirm with OK.
4. Enter the name using the keys (A—Z).
5. Confirm with OK.
6. Enter the number using the number pad.
7. Confirm with OK.
8. You can assign a ring tone to the number. Use [
or the number buttons 1 to 7 to select a ring
tone.
9. Confirm with OK.
10. Select the speed for fax transmissions to this recipient. Normally you can select the highest
speed. Set a lower transmission speed if you are
sending faxes into networks with poor line quality.
11. Confirm with OK. The entry is saved.
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Edit Entry
· Edit Entry
1. Press am.
2. Select with [MODIFY.
3. Confirm with OK.
4. Enter the initial letters or select the entry you
would like to change with [.
5. Confirm with OK.
6. Edit the name.
7. Confirm with OK.
8. Edit the number.
9. Confirm with OK.
10. You can assign a ring tone to the number. Use [
or the number buttons 1 to 7 to select a ring
tone.
11. Confirm with OK.
5 Telephone Book of the Device
Calling the Web Interface
You can also edit the entries of the telephone
book with the device's web interface (see also
chapter
Web Interface
, page 50).
Navigating in the Editor
You can move the cursor using [. Use C to
delete individual characters. Press j to close
the menu and return to the starting mode.
Access Function
You can also search for an entry in the telephone book by pressing OK, 511
and OK.
Help Button
Press ¨ to display the information saved
on this entry.
No Repeat Entries
You cannot save two entries under the same
name.
Access Function
You can also call the function by pressing
OK, 512 and OK.
Enter Letters
Enter capital letters by pressing and holding ú key. You can enter space using ½.
To insert special characters and symbols,
press ü. Press ûü to insert language
specific special characters. Select with
[. Confirm with OK.
Number from the Last Number Redial List
You can retrieve a saved number from the
list of the last numbers dialled and last
calls received (redial/caller list). Press
@. Select an entry using [. Confirm
with OK.
Outside Line Access Code
If you have set your device up to work on
a public telephone network (see Private
Branch Exchange) and entered the outside
line access code, save the number without
the outside line access code (see also
chapter
Set up Private Branch Exchange
(PABX)
, page 67).
Assigning the Standard Ring Tone
Select 1, in order to assign the standard
ring tone to the number.
Access Function
You can also call the function by pressing
OK, 514 and OK.
Assigning the Standard Ring Tone
Select 1, in order to assign the standard
ring tone to the number.
22 Sagemcom · MF 4591
EN
12. Select the speed for fax transmissions to this recipient. Normally you can select the highest
speed. Set a lower transmission speed if you are
sending faxes into networks with poor line quality.
13. Confirm with OK. The entry is saved.
Delete an Entry
· Delete an Entry
1. Press am.
2. Select with [DELETE ENTRY.
3. Confirm with OK.
4. Select with [DELETE: SINGLE.
5. Confirm with OK.
6. Enter the initial letters or select the entry you
would like to delete with [.
7. Confirm with OK.
8. Select with [DELETE: YES.
9. Confirm with OK.
Groups
Delete all Entries
· Delete all Ent ries
All Telephone Book Entrie s are Deleted!
1. Press am.
2. Select with [DELETE ENTRY.
3. Confirm with OK.
4. Select with [DELETE: ALL.
5. Confirm with OK.
6. Select with [DELETE: YES.
7. Confirm with OK.
Printing the
Telephone Book
· Printing the Telephone Book
Printing List of all
Entries
Printing the Telephone Book
Press OK, 83 and OK to print a list of all saved
entries and groups in the telephone book.
Printing the Telephone Book
Printing an Individual
Entry
1. Telephone book register: with the keys (A—Z)
you can access entries saved in the telephone
book. Enter the initial letters or the name of the
desired entry. Your device will show you the telephone book entries for the corresponding letters. Select an entry using [.
2. Press COPY.
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Groups
· Groups
Groups
You can create groups containing several numbers. A
message is sent to all members of this group in succession. A group is displayed as an individual telephone book entry.
Creating Group
1. Press am.
2. Select with [NEW GROUP.
3. Confirm with OK.
4. Enter a name for the group.
5. Confirm with OK.
6. Enter the initial letters or select the entry you
would like to add to the group using [.
7. Entries which belong to the group are highlighted with a star (*). Add other members to the
group by selecting the entries and press OK. Remove group members by selecting the highlighted entry and press OK.
8. Press o to save the group.
Access Function
You can also call the function by pressing
OK, 515 and OK.
Groups
The entry is deleted from all the groups in
which it is included.
CAUTION!
All Telephone Book Entries are Deleted!
This function deletes all entries and groups
in your telephone book.
Access Function
You can also call the function by pressing
OK, 515 and OK.
Help Button
You can also print the telephone book by
pressing ¨. Select with [PHONEBOOK.
Confirm with OK.
Access Function
You can also call the function by pressing
OK, 513 and OK.
Saving Group
You can also save the groups using [ to
select ACCEPT GROUP. You can find this
menu entry at the end of the list of stored
names. Confirm with OK.
Telephone Book of the Device · Exporting/Importing the Telephone Book 23
EN
Edit Group
1. Press am.
2. Select with [MODIFY.
3. Confirm with OK.
4. Using [ select the group you would like to edit.
5. Confirm with OK.
6. If necessary, enter a new name for the group.
7. Confirm with OK.
8. Entries which belong to the group are highlighted with a star (*). Add other members to the
group by selecting the entries and press OK. Remove group members by selecting the highlighted entry and press OK.
9. Press o to save the group.
Deleting a Group
Entries are Not Deleted
1. Press am.
2. Select with [DELETE ENTRY.
3. Confirm with OK.
4. Select with [DELETE: SINGLE.
5. Confirm with OK.
6. Using [ select the group you would like to delete.
7. Confirm with OK.
8. Select with [DELETE: YES.
9. Confirm with OK.
Exporting/Importing
the Telephone Book
· Exporting/Importing the Telephone Book
Exporting/Importing the Telephone Book
You can save your telephone book entries onto a USB
storage medium or import your entries from a USB
storage medium.
Compatible with Mic rosoft Outlook
Saving Telephone Book
onto USB Storage Medium
1. Make sure that a USB storage medium is connected to the USB host port on the front of the
device. Connect a USB storage medium to the
USB host port as required.
2. Press OK, 518 and OK. The telephone
book is saved on the USB storage medium.
Load Telephone Book
from USB Storage
Medium
Data Format
1. Make sure that a USB storage medium is connected to the USB host port on the front of the
device. Connect a USB storage medium to the
USB host port as required.
2. Press OK, 517 and OK. The entries are
added to the existing entries. Current entries
with the same name will not be overwritten.
Access Function
You can also call the function by pressing
OK, 514 and OK.
Saving Group
You can also save the groups using [ to
select ACCEPT GROUP. You can find this
menu entry at the end of the list of stored
names. Confirm with OK.
Entries are Not Deleted
This function only deletes the group but not
the telephone book entries contained in it.
Access Function
You can also call the function by pressing
OK, 515 and OK.
Compatible with Microsoft Outlook
The headings and the order of the fields correspond to a contact in Microsoft Outlook.
The following fields are used: last name,
business telephone number, email address as
well as two additional fields for further information.
Data Format
The entries must be saved to the file „phonebook.csv“ in the root directory of the USB
storage medium. The data in the file must be
separated by a comma ",". The headings and
the order of the fields correspond to a contact
in Microsoft Outlook.
24 Sagemcom · MF 4591
EN
Exchange Telephone
Book with LDAP
Server
· Exchange Telephone Book with LDAP Server
Available Function
Introduction
With the Lightweight Directory Access Protocol
(LDAP), you can call up the address data for a directory service on a LDAP server and send faxes or
scanned documents to recipients via email. The address information of the LDAP server is displayed
along with the saved entries of your device (entries
on the LDAP server are identified with a +).
Enter the LDAP Server
Address
1. Press OK, 5101 and OK.
2. Enter the IP address or the name of the LDAP
server.
3. Confirm with OK.
Entering User Name
1. Press OK, 5102 and OK.
2. Enter the user/login name for the LDAP server.
3. Confirm with OK.
Entering Password
1. Press OK, 5103 and OK.
2. Enter the login password.
3. Confirm with OK.
Specify Search Directory
1. Press OK, 5104 and OK.
2. Specify the data-structure directory on the LDAP
where the device should search for the entries.
3. Confirm with OK.
Enter the Port
1. Press OK, 5105 and OK.
2. Enter the port number for connection to the server (0 to 9999, default value is 389).
3. Confirm with OK.
Looking up an Entry
If you are connected to a LDAP server, you can search
in the address information of the server and send faxes or scanned documents to recipients via email.
Specify the starting letters with the letter keys. The
saved entries on the LDAP server (labelled with a +)
and the entries on the device are displayed. If there
are too many saved entries, you will be asked to enter
other letters.
Looking up an Entry
Available Function
This function is only available when your device is connected to a network (LAN) (see also
chapter
Networks
, page 51).
Access Function
You can also search for an entry in the telephone book by pressing OK, 511 and
OK.
Printer and Printing Media · Specifications for Print Media 25
EN
Printer and Printing Media
Specifications for
Print Media
· Specificati ons for Prin t Media
Introduction
You can insert normal printing paper or printed documents (forms) into the paper tray. You can insert
special paper formats, envelopes, slides, sheets of labels or printed documents into the manual paper
feed.
Paper Tray
Manual Paper Feed
Unsuitable Paper!
Forms from a Laser Printer!
Pulling out Paper
Stopper
· Pulling out Paper Stopper
1. Printing on A4 Paper: Pull out the additional pa-
per stopper on the print out support.
2. Printing on A5 Paper: Fold the print out support
with the pulled out paper stopper back again.
Insert Paper into the
Paper Tray
· Insert Paper into the Paper Tray
1. Pull the paper tray out of the device.
6 Printer and Printing Media
Paper Tray
Paper Sizes Size A4· A5 · B5 (JIS) ·
Letter · Legal (13/14¦") ·
Exec
Weight 60¦–¦105¦g/m²
Capacity 250 sheets
Manual Paper Feed
Paper Sizes Width: 98¦–¦216¦mm
Length: 148¦–¦356¦mm
Weight 60¦–¦165¦g/m²
Capacity 1 sheets
CAUTION!
Unsuitable Paper!
Do not insert any sheets of paper into the
paper tray …
... are wet, have been edited with correction
fluid, are soiled or have a coated surface.
… that are held together with office or
notebook staples or with tape or glue. Use
sheets of labels for use in laser printers.
… that are pasted with note papers.
… that are creased, crumpled or torn.
CAUTION!
Forms from a Laser Printer!
Forms that have been printed out by a laser
printer are not suitable for further printing.
CAUTION!
Do Not Use the Paper Stopper with
Legal Paper!
Do not pull out the additional paper
stopper on the print out support if you
are printing on Legal paper.
EX
B
5
B
5
A
5
B
6
A
4
26 Sagemcom · MF 4591
EN
2. Adjust the length of the paper tray to the printer
paper. Press the lock key on the base of the paper
tray. Slide the rear panel until it snaps into the
suitable marking: Legal = LG, A4 = A4, A5 = A5,
Letter = LE, B5 = B5.
3. Separate the paper sheets by fanning them out,
then align them by tapping edge of the stack
lightly against a flat surface. This will prevent
several sheets of paper from being drawn in all at
once.
4. Insert the paper into the paper tray. You can load
up to 250 sheets (80¦g/m²).
5. Enclose the paper with the two side paper guides.
Be sure not to enclose it so tightly that it bends.
6. Push the paper tray into the device all the way to
the stopping point.
CAUTION!
Initial Operation!
Please remove the protective cardboard
from the paper tray before loading paper
and replacing the paper tray into the device. Remove the document support and
the document outlet tray from the paper
tray.
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
4
Letter
Letter
A4
A4
Legal
Legal
A5
A5
EX
B
5
B
5
A
5
B
6
A
4
≤¦250
≤¦250
(
8
0¦g/m
0¦g/m
)
Loading Pre-printed Material
If yo u would like to print on a n i nput sheet
(for example, forms or stationery), place
the input sheet face down in the paper
tray, with the top of the page towards the
front.
CAUTION!
Forms from a Laser Printer!
Forms that have been printed out by a
laser printer are not suitable for further
printing.
EX
B
5
B
5
A
5
B
6
A
4
Lorem Ipsum sed dolor cum
vel ulla faccum ip exeratie
esequatisit iurercing ex ecte
venim do od tisl delit adit nulla
feugiamet, cortis deliqui
blamcon sequametum iustion
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
Printer and Printing Media · Load Paper into the Manual Paper Feed 27
EN
Load Paper into the
Manual Paper Feed
· Load Paper into the Manual Paper Feed
1. Press OK, 202 and OK.
2. Select the manual paper feed using [.
3. Confirm with OK.
4. Load the paper into the manual paper feed on the
front of the device.
5. Enclose the paper with the two side paper guides.
Be sure not to enclose it so tightly that it bends.
Reset Settings
Spaltenumbruch
%%%Spaltenumbruch$$$
Loading Pre-printed
Material
· Loading Pre-printed Material
Forms from a Laser Printer!
Insert the Template into
the Paper Tray
Insert the Template into the Paper Tray
If you would like to print on an input sheet (for example, forms or stationery), place the input sheet
face down in the paper tray, with the top of the page
towards the front.
Vorlagen einlegen
Load Templates into the
Manual Paper Feed
Load Templates into the Manual Paper Feed
If you would like to print on an input sheet (for example, forms or stationery), place the input sheet
face up with the top of the page facing forwards (towards the device) into the manual paper feed.
Manuelle Zufuhr: Vorlagen einlegen
Print a List of
Available
Documents on USB
Storage Medium
· Print a List of Available Documents on USB Storage Medium
USB Storage Media
Analysing USB Storage Medium
Introduction
You can print a list of all the TXT-, JPEG-, and TIFF
files on the connected USB storage medium.
CAUTION!
Reset Settings
Reset the standard setting again after the
print job so that the paper feed from the paper tray is guaranteed for incoming fax
transmissions.
CAUTION!
Forms from a Laser Printer!
Forms that have been printed out by a laser
printer are not suitable for further printing.
EX
B
5
B
5
A
5
B
6
A
4
Lorem Ipsum sed dolor cum
vel ulla faccum ip exeratie
esequatisit iurercing ex ecte
venim do od tisl delit adit nulla
feugiamet, cortis deliqui
blamcon sequametum iustion
CAUTION!
Compatible USB Storage Media!
Ensure that the power of a USB device does
not exceed the permitted amp limit of the
USB connection. You can only connect one
high power device (USB 2.0) to each USB
connection. Do not connect additional devices—such as batteries, fans, charging devices—to your machine. The device only
recognises storage media which are formatted with
FAT16
or
FAT32. NTFS
is not sup-
ported.
Analysing USB Storage Medium
If a lot of documents are saved on the USB
storage medium, it can take a while for the
USB storage medium to be analysed. You can
interrupt the process at any time, by pressing
j.
28 Sagemcom · MF 4591
EN
1. Make sure that a USB storage medium is connected to the USB host port on the front or on the
backside of the device. Connect a USB storage
medium as required.
2. Using [ select PRINT LIST from the menu or
press OK, 911 and OK. The list is printed.
Removing USB Storag e Media!
Print Document from
USB Storage Medium
· Print Document from USB Storage Medium
USB Storage Media
Analysing USB Storage Medium
Introduction
You can print one or more of the TXT-, JPEG-, and
TIFF files on the connected USB storage medium.
1. Make sure that a USB storage medium is connected to the USB host port on the front or on the
backside of the device. Connect a USB storage
medium as required.
2. Using [ select PRINT FILE from the menu or
press OK, 912 and OK.
3. Enter the initial letters or select the file you
would like to print [.
4. Press OK to highlight the file. Files to be printed
are flagged with a star (*).
5. To add more files, select the file using the arrow
keys and press OK. You can only select files from
the same directory.
6. Press o to complete the selection.
7. Enter the number of times you would like to copy
the document (maximum of 99 copies).
8. Confirm with OK.
9. Using [ select the paper source.
10. Confirm with OK.
Selection Menu for USB Storage Media
The selection menu for USB storage media
appears on the display as soon as you connect a USB storage medium (USB stick,
external hard drive etc.) to the USB host
port on the front of the device.
Access Function
You can also call the function by pressing
OK, 211 and OK.
CAUTION!
Removing USB Storage Media!
Never pull out the storage medium while
the device is accessing it. This could cause
data to be damaged or lost.
CAUTION!
Compatible USB Storage Media!
Ensure that the power of a USB device does
not exceed the permitted amp limit of the
USB connection. You can only connect one
high power device (USB 2.0) to each USB
connection. Do not connect additional devices—such as batteries, fans, charging devices—to your machine. The device only
recognises storage media which are formatted with
FAT16
or
FAT32. NTFS
is not sup-
ported.
Analysing USB Storage Medium
If a lot of documents are saved on the USB
storage medium, it can take a while for the
USB storage medium to be analysed. You can
interrupt the process at any time, by pressing
j.
Selection Menu for USB Storage Media
The selection menu for USB storage media
appears on the display as soon as you connect a USB storage medium (USB stick,
external hard drive etc.) to the USB host
port on the front of the device.
Access Function
You can also call the function by pressing
OK, 212 and OK.
Navigating within the Directory
Press OK to open a folder in the directory.
Use C to return to the next upper level directory
Select Files Using the Arrow Keys
You can select multiple successive files.
Press ú and OK to switch the function
on/off. Highlight the desired files using
[. Once files have been selected, they
cannot be removed from the selection .
Navigating in the Menu
Press j to close the menu and return to
the starting mode.
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