SAGEMCOM MF5990, Agoris M943 User Manual

TELECOM

User Manual

MF5990

Agoris M943

- 2 -

MF 5990 - Agoris M943

1 - Dear Customer

Dear Customer

For your safety and comfort, we urge you to carefully read the chapter safety [ 121] before attempting use. Congratulations on your purchase of a new generation communications

terminal. A multifunction device able to fax,

print, copy and scan, your machine suits even the most demanding professional requirements. Combining power, user-friendliness and ease of use thanks to its touch screen, your machine offers the following

nctions:

•

copy, print, and send/receive faxes in black and white

• scan in colour

• print server with hard disk

• local network usage (LAN 10 BaseT/100 BaseTx, PC Kit Companion Suite Pro)

• secure document printing

• access protection (user account management, biometric identific

tion, user rights and administration of appliance

resources)

• management of resources available to users (quotas, counters)

Dual-line model - Recommendations

Depending on your machine model you can use 2 telephone lines simultaneously. For example, you can reserve one line for sending faxes and the other for receiving them. In this configuration, it is preferable to use direct telephone lines reserved exclusively for the machine in order to maintain it constantly in service and to receive communications without user intervention. Contact your administrator or telephone operator for how to connect your machine to the telephone network.

Rules for using symbols

This document makes use of symbols designed to help the reader identify the information supplied:

Symbol Definition

CAUTION

Indicates important safety

information.

Failure to respect these notes ma

y lead to serious or even fatal injury. Read these

notes carefully. You will find them in the Safety section of this manual.

Warning

Indicates important safet

information. Failure to respect these notes may lead to minor to moderate injury, or damage to the apparatus or

equipment. Read these notes carefully. You will find them in the

Safety section of this manual.

Important

Indicates points to be read with special attention

when using the device, and explanations of probable causes of paper jams, damage to originals or loss of data. Read these explanations carefully.

Note

Indicates additional explana

tions about device functions, and instructions for

resolving user errors.

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MF 5990 - Agoris M943

Table of contents

Dear Customer.................................................... 2

Rules for using symbols .......................................2

Presentation of the machine ............................. 6

Description of the machine...................................6

Control panel description .....................................7

Installation .......................................................... 8

Packaging contents ...............................................8

Installing the machine ...........................................8

Installing options ...................................................8

Additional paper tray ................................................... 8

Perfume diffuser..........................................................8

Installing the toner cartridge ................................8

Loading media........................................................9

Loading paper into the paper tray ...............................9

Loading paper format larger than A4

......................... 10

Loading transparencies into the p

aper tray ............... 11

Starting up the machine ......................................12

Connecting the machine............................................ 12

Initial configuration of the machine............................ 13

Getting to know the machine .......................... 15

Navigation principles...........................................15

Using the buttons ......................................................15

Virtual editor ..............................................................15

Screen scrolling.........................................................15

Navigation path ......................................................... 15

Presentation of specific functions .....................15

Presentation of the home screen and menus ...16

Configuration utilities and menus .............................. 16

Monitoring of operations and communications

in progress.................................................................17

Warning and error messages....................................17

Inserting original documents..............................18

Using the flatbed scanner.......................................... 18

Using the autofeed scanner ...................................... 18

Using the Multiple Scan option correctly ................... 18

Logging in on the machine .................................19

Logging in or out of your user account...................... 19

Personalising your user account / fingerprint ............19

Configuring the machine and the services.... 21

Printing out the guide to functions ....................21

Remote configuration..........................................21

General settings ...................................................21

Date/Time Settings....................................................21

Geographic Settings..................................................22

Switching the machine to standby...

..........................22

Economy mode settings............................................23

Ergonomics ...............................................................24

Paper settings ......................................................25

Defining the paper format.......................................... 25

Defining the paper type .............................................2

Scanner / Printer Settings ...................................25

Scanner / Printer paper format .................................. 25

Adjusting Scanner / Printer margins

.......................... 26

PC printing parameters .............

................................26

Default paper tray......................................................27

Fax Settings ......................................................... 27

Defining the machine name and phone number ....... 27

Fax emission settings ............................................... 28

Fax reception settings............................................... 30

Configuring the fax server (optional)......................... 32

Advanced fax settings............................................... 33

Service default settings ...................................... 33

Copy function default settings................................... 34

Fax emission default settings................................... 34

Scan to default settings............................................. 34

Local network settings........................................ 35

Configuring the Ethernet network ............................. 35

Configuring the SNTP server .................................... 36

Configuring the client FTP port ................................. 37

Configuring the SNMP service.................................. 37

Configuring the SMTP server.................................... 37

Active Directory configuration ................................... 38

Configuring the print server (RAW, LPR or IPP) ....... 38

Configuring the LDAP server .................................... 38

Internet settings via the telephone line ............. 39

Configuring the internet connection .......................... 39

Email settings ...................................................... 39

Accessing the email configuration settings ............... 39

Configuring the email service connection ................. 39

Defining a reply address ........................................... 40

Defining the type of emission report.......................... 40

PC Management................................................... 40

Unregistering a PC.................................................... 40

Automatic Consumable Ordering (ACO)

and maintenance ................................................. 40

Connecting to the server centre ................................ 40

Triggering an ACO .................................................... 41

Triggering remote maintenance ............................... 41

Printing / Exporting / Importing settings........... 41

Printing out a list of settings ...................................... 41

Printing out a list of fonts........................................... 41

Exporting setting to the integr

ed website ............... 41

Exporting the settings to a USB key ..

....................... 41

Importing the settings from the integrated website ... 42

Importing the settings from a USB key...................... 42

Machine monitoring and activity counters .......42

Communications log ................................................. 42

Activity counters........................

................................ 43

Consumable status ............................................. 43

Hardware and software information

.................. 43

Creating and managing user accounts .......... 45

Activating / Deactivating user rights

management ........................................................ 45

Creating a user account...................................... 46

Modifying a user account ................................... 47

Deleting a user account ......................................

Printing the

list of user accounts.......................

User account reports and usage counters ....... 47

Printing an interim report........................................... 48

Sending an interim report..........

................................ 48

Resetting the usage counters ................................... 48

Photocopying documents ............................... 49

Choosing the photocopy options correctly...... 49

Binding ...................................................................... 49

Mosaic copy .............................................................. 49

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MF 5990 - Agoris M943

Poster copy ...............................................................49

Zoom ......................................................................... 50

Simple photocopy................................................50

Duplex photocopying ..........................................50

Photocopy with toner saving..............................50

Elaborated photocopy .........................................51

Identity card photocopy ......................................

Faxing documents............................................ 53

Sending faxes.......................................................53

Simple emission ........................................................ 53

Elaborate emission.......................

.............................53

Deferred emission .....................................................55

Stopping an emission in progress .....................56

Receiving faxes....................................................56

Printing received faxes in the memory ...................... 56

Monitoring fax emissions....................................56

Forcing an emission request ..................................... 56

Editing an emission request .........

.............................56

Deleting a document awaiting emission.................... 56

Print out a document awaiting emission

.................. 57

Printing documents from a PC........................ 58

Prerequisites ........................................................58

Choosing print options correctly .......................58

Paper tab................................................................... 58

Custom sizes tab.......................................................58

Job security tab ......................................................... 58

Advanced tab ............................................................ 59

Watermarks tab......................................................... 59

Overlays tab .............................................................. 59

Fonts tab ................................................................... 59

Device options tab.....................................................59

Settings tab ...............................................................59

Simple printing.....................................................59

Duplex printing.....................................................60

Secure printing.....................................................60

Receiving your fingerprint..........................................60

Launching secure printing .........

................................60

Retrieving/Releasing secure prints....

........................61

Cancelling a print in progress ............................61

Monitoring printing ..............................................61

Print out the list of saved print tasks.......................... 61

Force a print task.......................................................61

Editing a print task.....................................................62

Deleting a print task................................................... 62

Printing documents sent by email.................. 63

Prerequisites ........................................................63

Configuring the connection .

...............................63

Printing .................................................................63

Retrieving the machine's email address and

safeguarding printing.................................................63

Sending documents to the machine by email

for printing .................................................................64

Printing from the Mobile Print me

nu .......................... 64

Retrieving/Releasing prints

from the print queue ......64

Managing configuration of secure printing ................ 64

Cancelling a print in progress ............................66

Monitoring printing ..............................................66

Print out the list of saved print tasks.......................... 66

Force a print task.......................................................66

Editing a print task .................................................... 66

Deleting a print task .................................................. 66

Using a USB memory key................................ 67

Support compatibility.......................................... 67

Recommendations for using US

B keys ............ 67

Viewing the content of a USB key...................... 67

Printing files from a USB key ............................. 67

Printing photos from a USB key................................ 67

Printing documents from a USB key ......................... 68

Saving a document on a USB key...................... 69

Analyzing the content of your USB key ............ 70

Importing and exporting from a USB key.......... 70

Scanning and sending documents................. 71

Scan to Key .......................................................... 71

Scan to Mail.......................................................... 71

Scan to FTP.......................................................... 73

Scan to SMB......................................................... 74

Scan to PC............................................................ 76

Scan to Archive ................................................... 76

Stopping an emission in progr

ess

..................... 77

Receiving emails ................................................. 77

Monitoring document emissi

ons

....................... 77

Forcing an emission request..................................... 78

Editing an emission request ...................................... 7

Deleting a document awaiting emission...

................. 78

Print out a document awaiting emission.....

............... 78

Address book ................................................... 79

Creating and managing contacts....................... 79

Contact properties..................................................... 79

Creating a contact..................................................... 79

Editing a contact ....................................................... 80

Deleting a contact ..................................................... 80

Creating and managing contact lists................. 80

Properties of a contact list......................................... 80

Creating a list of contacts.......................................... 81

Editing a list of contacts ............................................ 81

Deleting a list of contacts .......................................... 81

Printing the address book .................................. 82

Accessing contacts on the LDAP server .......... 82

Exporting / Importing the address book ........... 82

Exporting the address book to the integrated

website...................................................................... 82

Exporting the address book to a USB key

................ 82

Importing the address book to the integrated

website...................................................................... 83

Importing an address book from a USB key ............. 83

Restoring the address book (Directory

card option).......................................................... 83

PC Functions .................................................... 85

Introduction.......................................................... 85

Required configuration ..........

............................. 85

Installing the software.........

................................ 85

Complete installation of the software ........................ 85

Installing drivers using the Companion Suite Pro

software .................................................................... 86

Manual installation of the drivers............................... 87

Monitoring the multifunction machine .............. 87

Companion Director ............................................ 88

MF 5990 - Agoris M943

- 5 -

Graphic presentation................................................. 88

Activating utilities and applications............................ 88

Companion Monitor .............................................88

Graphic presentation................................................. 88

Peripheral management ............................................88

Displaying the status of consumables ....................... 90

Links ..........................................................................91

Companion Suite Pro functions .........................91

Document analysis.................................................... 91

Printing ......................................................................92

Fax communications ...........................................92

Presentation of the Fax window ................................ 92

Sending a fax ............................................................9

Receiving a fax.......................................................... 94

Monitoring fax communications................................. 94

Fax settings...............................................................94

Cover page................................................................ 95

Uninstalling the software ....................................98

Complete uninstallation of the software ....................98

Uninstalling the drivers..............................................98

Maintenance and incidents ........................... 100

Maintenance .......................................................100

General information.................................................100

Cleaning .................................................................. 100

Replacing consumables ..........................................102

Servicing..................................................................104

Removing paper jams........................................104

Possible paper jam locations................................... 104

Considerations for removing paper

jams................. 105

Scanner paper jam ..................................................105

Paper tray paper jam...............................................

105

Dupl

ex module paper jam .......................................105

Fuse

r unit paper jam ...............................................106

oner cartridge paper jam.......................................107

Storage................................................................108

Packing and transporting the machine............108

Updating the Firmware from the integrated

website................................................................108

Updating the Firmware via USB key ................108

Troubleshooting ............................................. 110

Troubleshooting.................................................110

Troubleshooting paper jams.............................112

Troubleshooting print quality problems..........113

Smart card incidents .........

...

.............................118

Communication failures ....................................118

Scanning failure.......................................................118

Sending failure ........................................................118

Communicat

ion failure codes.................................. 119

Safety............................................................... 121

Safety Instructions.............................................121

Laser Safety Information..........

.........................121

For Europe/Asia ...................................................... 121

Position of safety labels on the machine ........122

Power switch symbols ......................................122

Regulatory information .....................................122

Certifications in Europe ...........................................122

Location conditions...........................................123

Precautions for use ...........................................123

Operating environment............................................123

Precautions for using the machine.......................... 123

Precautions for using the touch screen

................... 124

Safety information ............................................. 124

Safety during operation........................................... 124

Handling and moving the machine .................. 125

Shocks during handling........................................... 125

Moving the machine..................

.............................. 125

Handling toner cartridges........................................ 126

Environment....................................................... 126

Packaging ............................................................... 127

Batteries and rechargeable batteries ...................... 127

The product............................................................. 127

Energy Star ............................................................. 127

Software user license........................................ 127

Definition ................................................................. 127

License.................................................................... 127

Ownership............................................................... 128

Duration .................................................................. 128

Warranty ................................................................. 128

Liability .................................................................... 128

Development........................................................... 128

Applicable law ......................................................... 128

Registered trademarks...................................... 128

Reproductions prohibited................................. 1

Software licenses ...................

........................... 129

GNU GENERAL PUBLIC LICENSE Version 2,

June 1991 ............................................................... 129

GNU LESSER GENERAL PUBLIC LICENSE

Version 2.1, February 1999 .................................... 132

Characteristics ............................................... 137

Recommendations for the paper ..................... 139

Which paper formats can be used? ........................ 139

Standard / recycled paper....................................... 1

Thick paper ............................................................. 1

Fine paper............................................................... 141

Envelopes ............................................................... 142

Labels ..................................................................... 142

Cards ...................................................................... 143

Transparencies ....................................................... 143

Index cards ............................................................. 144

Printable surface ..................................................... 144

Page margins.......................................................... 145

- 6 -

MF 5990 - Agoris M943

1 - Presentation of the machine

Presentation of the machine

Description of the machine

1 Automatic document feeder (ADF) 10 Paper reception stop

2 Paper adjustment guide 11 Main paper tray

3 Automatic document feeder 12 On/Off button

4 Original document output 13 Secondary paper tray

5 Paper reception stop 14 Toner cartridge access button

6 Fingerprint reader 15 Smartcard reader

7 Number pad 16 Touch screen

8 Master USB connector (USB key) 17 Access handle to flatbed scanner

9  Paper output

 Toner cartridge access flap

MF 5990 - Agoris M943

- 7 -

1 - Presentation of the machine

Control panel description

18 Power cable connection 21 LAN connector

19 LINE 1 In - telephone cable connection 22 Slave USB connector (for PC)

20 LINE 2 In - telephone cable connection

(dep

ending on the model)

23 Duplex module

Key Description

To access the machine's ho

me screen

To activate the Send Fax function

To activate the Scan Document function

To activate the Copy Document function

 To cancel the operation in progress  To exit a menu without saving the changes

To run the operation in progress (copy, fax emission, scanning)

Light indicator

Machine status indicator:

 green: standby  flashing orange: starting  red: failure

- 8 -

MF 5990 - Agoris M943

2 - Installation

Installation

Packaging contents

The packaging contains the components listed below:

• Multifunction printer

• Duplex module

• Front panel

• 1 toner cartridge

• 1 initialisation card

• 1 installation guide

• 1 User manual CD-ROM

• 1 installation CD-ROM for PC

• 1 power cable

• 1 telephone cable

• 1 consumable leaflet

Installing the machine

1 Unpack the machine and remove all protective

shims, as illustrated in the installation guide.

2 Install the printer in a suitable place respecting the

safety instr

ctions described in the section Safety

[ 121].

3 Place the front panel and remove the protective

plastic

film from the

screen, as illustrated in the in-

stallation guide.

4 Unpack the duplex module, as illus

rated in the in-

stallation guide.

5 Install the duplex module at the rear of the ma-

chine, as illustrated in the i

stallation guide.

Installing options

Additional paper tray

Consult the installation guide supplied with this option for installation instructions.

Perfume diffuser

The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is installed and activated, the machine diffuses perfume every hour, and for a period of time defined by you.

Consult the installation guide supplied with this option for installation instructions.

To activate and configure this option, consult the section Perfume setting [ 24].

Installing the toner cartridge

1 Stand opposite the machine. 2 Press the toner cartridge access button.

3 Lift up the flatbed scanner and open the access flap

to the tone

r cartridge.

4 Unpack the new toner cartridge and shake it gently

7 to 8 times to

distribute the toner evenly through the cartridge. Shaking the toner cartridge carefully will guarantee the maximum number of copies per cartridge.

5 Take hold of the toner cartridge by the handle,

ace it on a flat surface and remove the cover by

pulling on it horizontally.

Caution

Before installing any options, the machine and the option to be installed must be switched off and disconnected from the mains power supply.

MF 5990 - Agoris M943

- 9 -

2 - Installation

6 Insert the toner cartridge into its compartment,

pushing it fully in until it engages (last movement downwards).

7 Close the access flap to the toner cartridge and

lowe

r the flatbed scanner.

Loading media

Loading paper into the paper tray

The procedure for loading paper described in this section applies to all paper trays in the machine.

1 Remove the paper tray from the machine and place

it o

n a flat surface.

2 Remove the cover from the paper tray.

3 Press the paper compression flap to lock it.

4 Press on the longitudinal paper guide and slide it to

the r

equ

ired paper format.

5 Press on the right lateral paper guide and slide it to

the requ

ired paper format.

Note

Make sure you remove the toner cartridge cover horizontally so as not to break it inside the toner cartridge. After removing the cover, do not shake the toner cartridg

e. You may risk spilling toner.

Note

Before loading paper, consult the section Recommendations for paper [



139].

Note

If you are using paper format greater than A4, see the section Loading paper format larger than A4 [



10]. If you are using transparencies, see the section Loading transparencies into the paper tray [



11].

- 10 -

MF 5990 - Agoris M943

2 - Installation

6 Fan the paper and even it up on a flat surface to

prevent paper jams or skewed prints.

7 Load the sheets into the paper tray with the print

surf

ace facing up.

8 Make sure the paper does not exceed the fill limit.

9 Replace the cover on the paper tray. Ensure that

the

ver is properly closed.

10 Replace the paper tray in the machine and push it

in ful

11 Define the paper format and type used in the ma-

chine.

 The machine automatically detects standard paper

form

ats. To check / define the format and type of pa-

per loaded, consult the section Paper settings [ 25].

Loading paper format larger than A4

The procedure for loading paper described in this section applies to all paper trays in the machine.

1 Remove the paper tray from the machine and place

it o

n a flat surface.

2 Remove the cover from the paper tray.

3 Unlock the two catches by sliding them towards the

tside

4 Pull the extendable part of the paper tray by taking

hold of the handle and pulling

it to the required pa-

per format.

Note

The loading capacities depend on the paper tray used:

- main / additional paper tray: up to 550 sheets of standard paper (80g/m² [22lb])

- secondary paper tray: up to 150 sheets of standard paper (80g/m² [22lb])

Note

If you are using paper format smaller than A4, see the section Loading paper in the paper tray [ 9]. If you are using transparencies, see the secti

on Loading transparencies into the

paper tray [ 11] .

MF 5990 - Agoris M943

- 11 -

2 - Installation

5 Press on the longitudinal paper guide and slide it to

the required paper format.

6 Press on the right lateral paper guide and slide it to

the

required paper format.

7 Fan the paper and even it up on a flat surface to

ent paper jams or skewed prints.

8 Load the sheets into the paper tray with the print

surf

ace facing up.

9 Make sure the paper does not exceed the fill limit.

10 Replace the cover on the paper tray. Ensure that

the cover

is properly closed.

11 Replace the paper tray in the machine and push it

in fully.

12 Define the paper format and type used in the ma-

chine.

 The machine automatically detects standard paper

for

ats. To check / define the format and type of pa-

per loaded, consult the section Paper settings [ 25].

Loading transparencies into the paper tray

1 Remove the paper tray from the machine and place

it on a flat surface.

Note

The loading capacities depend on the paper tray used:

- main / additional paper tray: up to 550 sheets of standard paper (80g/m² [22lb])

- secondary paper tray: up to 150 sheets of standard paper (80g/m² [22lb])

Caution

Only use transparencies for black and white printing. Never use transparencies for colour printing. You may risk damaging the machine. Remove printed transparencies from the output tray to prevent the accumula

tion of

static electricity.

- 12 -

MF 5990 - Agoris M943

2 - Installation

2 Remove the cover from the paper tray.

3 Press the paper compression flap to lock it.

4 Press on the longitudinal paper guide and slide it to

the

required paper format.

5 Press on the longitudinal paper guide and slide it to

the

required paper format.

6 Fan the transparencies in small quantities and

en them up on a flat surface to prevent paper

jams or skewed prints.

7 Load the transparencies into the paper tray with the

int su

rface facing up.

8 Make sure the transparencies do

not exc

eed the fill

limit.

9 Replace the cover on the paper tray. Ensure that

the cover

is properly closed.

10 Replace the paper tray in the machine and push it

in fully.

11 Define the format and type of transparencies used

in the mac

ine.

 The machine automatically detects standard paper

form

ats. To check / define the format and type of pa-

per loaded, consult the section Paper settings [ 25].

Starting up the machine

Connecting the machine

Note

The loading capacities depend on the thickness of the transparencies used. You can load up to 100 transparencies of standard thickness in the paper trays.

WARNING

Before connecting the power cable, you must consult the Safety Instructions [



121].

MF 5990 - Agoris M943

- 13 -

2 - Installation

1 Connect one end of the telephone cable to the ma-

chine socket and the other to the wall telephone socket.

4 Connect one end of the LAN network cable (not

sup

plie

d) to the machine port and the other to your

local network port for the machine.

5 Ensure that the On/Off button is on Off (position 0).

6 Connect the mains cable to the machine. Connect

the ma

ins cable to the wall socket.

7 Press the On/Off button to switch the machine on

(position I).

Initial configuration of the machine

After a few seconds, when the printer preheating phase is complete, the machine initialisation phase starts.

1 Insert the initialization card provided with the ma-

chine in the card reader.

2 Once the analysis is complete, remove the initiali-

zation card from the card reader.

Note

If you have the dual-line model, and you want to connect the machine to two dedicated telephone lines:

a) Connect the end of the telephone

line cable 1 to the L1 machine socket

b) Connect the end of the telephone

lin

e ca

ble 2 to the L2 machine

socket

c) Connect the other ends of the line 1

d 2 ca

bles to the corresponding

telephone wall so

ckets.

WARNING

The power cable is used to disconnect the machine from the power supply. As a precaution, the mains power socket must be located near the machine and easily accessible

in the event of danger.

- 14 -

MF 5990 - Agoris M943

2 - Installation

In this section, you will find the initial settings to be configured to be able to use your machine's basic functions:

• geographic settings (country, lang

uag

e, communica-

tion network);

• date / time settings;

• fax settings (machine name and number);

• local network settings (automatic config

ura

tion of the

Ethernet network);

• paper settings.

To configure the geographic settings:

1 Press the MENU key. 2 Press OTHER COMMANDS > SETTINGS >

GENERAL > GEOGRAPHICAL > COUNTRY.

3 Select the required country from the list. Use the up

down arrows to scroll through the available

countries. Press OK to confirm the new setting.

 Choosing the country automatically configures

the mach

ine's default language and the telecom-

munications network.

4 In the navigation path at the top of the screen,

pres

s GENERAL to return to the previous menu.

To set the machine's date and time:

1 In the menu GENERAL, press DATE AND TIME. 2 Press TIME. Enter the time using the virtual key-

board. Press OK to confirm the new setting.

3 Press DATE. Enter the date using the virtual key-

board. Press OK to confirm the new setting.

4 In the navigation path at the top of the screen,

s GENERAL to return to the previous menu.

To define the machine's number and name, required for t

e fax function:

1 In the menu GENERAL, press FAX. 2 Press PHONE NUMBER LINE 1. Enter the number

ing the virtual keyboard. Press OK to confirm the

new se

tting.

3 Press LINE 1 NAME. Enter the machine's name

ing the virtual keyboard. Press OK to confirm the

new se

tting.

4 In the navigation path at the top of the screen,

s SETTINGS to return to the previous menu.

To run an automatic configuration of the Ethernet

net

ork (automatic allocation of the IP address via the

DHCP s

erver):

1 In the menu SETTINGS, press COMMUNICATION

> LOCAL NETWORK >IPV4>ADDRESS

ALLOCA

TION.

2 Select AUTOMATIC fro

m the options available in

the list.

Pres

s OK to confirm the new setting.

 The machine will search for a DHCP or

BOOTP server on the local network that can dynamically allocate its network settings.

 This operation may take a few minutes.

3 Check that the parameters IP ADDRESS,

SUBNET MASK, GATEWAY, PRIMARY DNS, SECONDARY DNS, WINS 1 SERVER and WINS 2 SERVE

R are correctly entered. If this is not the

case, you w

ill have to configure them manually.

4 Press MENU to return to the home screen.

To check and/or specify the paper type and format for each

machine tray:

1 Press PAPER. 2 Press FORMAT. Check that the paper format de-

tected in each tray is correctly

entered. To correc

t a paper format, press on the corresponding tray; select the required format from the list and press

OK to confirm.

3 Press TYPE. Check that the paper type detected in

tray is correctly entered. To correct a paper type, press on the corresponding tray, select the required paper type from the list and press OK to confir

4 Press MENU

to return to the home screen.

Consult the section Configuring the machine and services [ 21] for more available parameters, and to configure the machine according to your specific needs.

Note

This section will help you to first configure the machine, assuming the use of a direct telephone line on the PSTN network, and an Ethernet configuration via a DHCP server with automatic allocation of IP address. Consult the section Configuring the machine and services [



21] if you want to

configure the machine differently.

MF 5990 - Agoris M943

- 15 -

3 - Getting to know the machine

Getting to know the machine

Please read this section carefully to get to know your machine.

In it you will find the operating principles

required

whatever

function you are using.

Navigation principles

Using the buttons

Navigating through the machine's functions and menus is very intuitive.

The touch screen displays the fu

nctio

ns, menus, actions

and parameters in the form of buttons. Just press on a button to open a menu and access the

sub-

men

us, run an action or change a parameter.

A greyed-out button means the function or action is un

availab

le (depends on another deactivated setting, or

an option not installed, etc.).

Virtual editor

When you press on a parameter to change it, the machine automatically displays a virtual editor: a number pad for ente

ring figures (e.g.: fax number), an alphabetical keypad for entering text (e.g.: file name). Check boxes or lists are used for activating or selecting functions.

When changing a field, conventional text editing actions ar

e availa

ble: delete the character before the cursor

( ), move through the data field ( / ), switch from upper to lower case, or display / hide punctuation marks and sp

ecial characters.

Whatever the modification to be made, the editor allows you to c

rry out the following:

• OK: confirm the modification

• CANCEL: cancel the modification

Screen scrolling

When a dedicated function (e.g. copy a document) or menu (e.g. create a contact in the address book) includes a series of parameters on several screens, the lower frame on the screen displays the button OTHER COMMANDS or OTHER PARAMETERS.

You can scroll through the screens by pressing the button

OTHER COMMANDS or OTHER PARAMETERS.

Navigation path

To help know where you are in the menu arborescence, the upper frame of the screen displays the navigation path le

ading to the current menu. For example, to create

a contact in the add

ress book, the path is as follows:

1 Press the MENU key to display the home screen.

2 Press the ADDRESS BOOK button. 3 Press the CONTACTS button. 4 Press CREATE.

 The upper frame displays the following navigation

: icon Home > ADDRESS BOOK > CONTACTS

> CREAT

Use the navigation path to find your way around the menu

s, but also to return to a previous menu or directly to

the home screen, by pressing directly the required button:

• CONTACTS to return to the previous menu

• Home icon to return to the home screen, etc. The procedures described in this document use the

inciples of the navigation path. Thus, access to the creation of a contact in the address book is described as follows:

1 Press the MENU key. 2 Select ADDRESS BOOK > CONTACTS >

CREATE.

The parameters that can be changed are then presented on

e by

one with a description of the required data and

confirmation of the modifications.

Presentation of specific functions

The machine is equipped with special keys enabling you to access specific functions directly:

• : activates the send fax function.

In this mode, the machine displays by default the sc

en for entering a fax number. You can start to

configure your fax emission.

• : activates the scan and send document

function.

In this mode, the machine displays by default the scr

en to select a Scan to function. Once selected,

you can start to configure how your document is sent.

• : activates the copy document function.

In this mode, the machine displays by default the scr

en for entering the number of copies to make. You can start to configure how your document is copied.

The backlit key identifies the mode activated on the ma

ine.

Refer to the specific chapters for these functions for more in

rmation on how they work and tips for using them:

• Photocopying documents [ 49]

• Faxing documents [ 53]

• Scanning and sending documents [ 71]

- 16 -

MF 5990 - Agoris M943

3 - Getting to know the machine

Presentation of the home screen and menus

The home screen allows you to access:

• machine configuration utilities and menus

• monitoring of operations and communications in progress

• warning and error messages

The machine displays the home screen either:

• by pressing the MENU key

• by pressing the Home icon in the navigation path

• or when a specific function is running, to display the cu

ent operation progress (document being scanned,

fax being sent, etc.)

The home screen displays the available menus in the left an

d rig

ht frames. The central frame displays the current operations and warning or error messages in the form of buttons.

Configuration utilities and menus

The home screen allows you to access the following configuration utilities and menus:

Button Description

SEND QUEUE The emission queue contains all

the docu

ments waiting to be sent and being sent (faxes, sent by the local network, etc.). For more information, see sect

ions Mon

itoring fax emissions [ 56] et Monitoring document emissions [ 77].

PRINT QUEUE The print queue holds all the

docu

ments waiting to be printed or being printed. For more information, consult the section Monitoring printing [ 61].

USB KEY This menu is specially for a USB

key

and is only access

ible when a USB key is inserted in the machine. For more information, see sect

ion Us

ing a USB memory

key [ 67].

ADDRESS BOOK Press this button to access the

machine'

s address book and manage contacts and contact lists. For more information, consult the section Address book [ 79].

MOBILE PRINT This menu is used for printing

ments sent by email. For more information, consult the section Printing documents sent by email [ 63].

STANDBY Press this button to switch the

machine to standby immediately. For more information, consult t

e section Immediate standby

[ 22].

SETTINGS This menu allows you to access

the machin

e's configuration parameters. For more information, see sec

ion Configuring the machine

and services [ 21].

STATUS This menu includes the

hard

ware and software information for the machine, for use in the event of technical intervention. For more information, consult t

e section Hardware and

software information [ 43].

REPORTS This menu allows you to access

port printing (function guide, consumable status, activity counters, current settings, address book entries, existing user accounts, prints to be released, installed fonts and communications log).

IDENTIFICATION The administrator may restrict

cess to certain machine functions. In this case, only au

orised users can use the restricted functions after they have identified themselves correctly. This menu allows you to access th

e o

ptions in your user account. For more information, consult th

e section Logging in on the

machine.

CONSUMABLES This utility allows you to check

the status of th

e machine's consumables. For more information, consult t

e section Consumable status

[ 43].

PAPER Use this menu to check or

spec

ify paper formats and types loaded in the machine's paper trays. For more information, consult t

e section Paper settings

[ 25].

Button Description

MF 5990 - Agoris M943

- 17 -

3 - Getting to know the machine

Monitoring of operations and communications in progress

The operations and communications in progress are displayed in the central frame of the home screen in the form of buttons.

Sending a fax is thus represen

d by a button labelled Fax

emission, receiving a fax by a button labelled Fax rece

ption, etc.

To help you identify the operations and communications in

ogress, the possible labels are as follows:

To check or consult the operation data, just press the corresponding button. A detailed description window is displayed on the screen. In the event of simultaneous actions, a selection list allows you to choose the operation you require.

Once the operation or communication is complete, the cor

esponding button disappears.

If a communication could not be completed and requires sen

ing again, the button disappears but the emission request is reallocated to the emission queue for subsequent emission.

To cancel the operation in progress, press the key. A confirmation message is displayed.

Warning and error messages

When there is a problem on the machine, a warning window is automatically displayed on the screen, with a detailed description of the problem encountered.

Depending on the gravity of the pr

lem, you should act immediately to correct it (paper jam, empty paper tray, etc.), or confirm that you acknowledge the warning (toner nearly out).

If you ignore the message by closing the window or if the tou

h screen is not touched for several seconds, the warning or error window closes. However, it is recorded in the central frame of the home screen in the form of a button.

The label is used to rapidly identify the nature of the pr

lem (e.g.: paper jam). A colour code is used to

identify the gravity of the problem:

• red: a serious error has occurred, rendering one or

machine functions unusable. You must resolve the incident immediately (e.g.: paper jam, paper out, cover open, toner out).

• orange: a minor problem has occurred. You must resolve the incident as soon as possible (e.g.: toner n

ear

ly out).

To consult the warning message or error, just press the cor

esponding button. A detailed description window is

displayed on the screen.

LANGUAGE The administrator may define

o pr

eferred languages for displaying machine menus. Press this button to switch from

ne language to the other.

INTERNET The administrator can configure

the mach

ine to connect to the internet via the telephone line. This menu allows you to m

nually force a connection in

order to:

 send / receive emails;  authorise technical support to

take co

ntro

l of the machine (see Remote reading and maintenance [ 40])

Label Action in progress

COPY Photocopy in progress.

FAX SCAN Document scanning in p

rogress

before fax emission.

PC SCAN Document scanning in p

rogress before sending to a computer (Scan to PC function).

FAX EMISSION

Fax emission

in progress on the

telephone line.

FAX RECEPTION

Fax reception in progress on the telephon

e line.

MAIL EMISSION

Email em

ission in progress.

MAIL RECEPTION

Email reception in progress.

PRINT PC Document printing in progress

sent fr

om a computer.

PRINT FAX Printing in progress of a fax or

email received.

Button Description

PRINT REPORT

Printing in progress automatically generated by the machine (emission report, communication log) or launched by a user from the machine menu (printing of function guide, address book, settings, etc.).

ANALYSE USB KEY

Analysis in progress of the co

ntent of

a USB key inserted in

the machine.

SWITCH TO STANDBY

machine switching to

standby

when conditions are met.

Label Action in progress

- 18 -

MF 5990 - Agoris M943

3 - Getting to know the machine

Inserting original documents

The instructions for inserting original documents are the same for copies, faxes or scanned documents.

Using the flatbed scanner

Accepted formats

The format of documents for scanning should respect the following conditions:

• Maximum length: 299 mm.

• Maximum width: 219 mm.

Inserting the document

1 Open the cover of the flatbe

d scan

ner.

2 Place your document with the side to be copied

face

down on the window respecting the indica-

tions around the window.

3 Close the cover of the flatbed scanner.

Using the autofeed scanner

The autofeed scanner enables you to scan original documents comprising one or several sheets. You can place up to 70 sheets of 80 g/m² in the automatic feeder.

Accepted formats

A5, A4, Letter, Legal or any other format respecting the following conditions:

• Length between 140 mm and 358 mm.

• Width between 139 mm and 219 mm.

• Weight between 60 and 105 g/m².

Recommendations for use

• Do not load documents of different sizes or weights.

• Remove staples or paper clips before inserting documents in the automatic feeder.

• Do not insert the following types of documents:

– Creased or folded paper.

– Torn paper.

– Corrugated paper

Inserting the document

1 Move the paper guides apart to the maximum. 2 Insert your document in the autom

atic fe

eder, side

to be copied facing upwards.

3 Adjust the paper guides against the document.

4 Set the limit stop on the output tray for scanned

ments to the size of the original document.

Using the Multiple Scan option correctly

To meet your scanning needs, the Scan to functions allow you to "add" and group pages from several documents in the same emission.

Activating the Multiple Scan option is especially useful in the following

cases:

•

you are using the autofeed scanner and your document is voluminous. The number of pages exceeds the

capacity of the document feeder (70 pages 80 g/

m²), but you want the recipient to receive a single file.

• you are using the flatbed scanner and your document con

ains several pages that you want to scan one after

the other so that the recipient receives a single file.

• you want to use the flatbe

d sca

nner and the autofeed scanner to scan different pages, but you want the recipient to receive a single file.

Use the following table to know how to configure and use the Multiple Scan option.

MF 5990 - Agoris M943

- 19 -

3 - Getting to know the machine

Logging in on the machine

Depending on the machine configuration, access to functions may require logging in with a user code or by fingerprint reading. This information is defined in your user account by the machine administrator.

For your login information and user rights attributed to you, co

nsult yo

ur machine administrator.

When a function (e.g.: copy, scan, etc.) or access to a fu

nction r

equires authorisation, a login screen is

displayed. To login in under your user account:

• enter your 4-digit user code using the virtual keyboard or the

keypad.

•

if you have recorded your fingerprint in your user account (see Personalising your user account / finger

print), place your reference finger on the finger-

print reader and slide it slowly downwards.

When identification is successful, the machine allows you to a

cess the function requested or performs the action in

progress. If identification fails, the machine displays an explanatory

ssage (insufficient rights, unknown account, etc.). In this case, consult your machine administrator to check the validity of your identification.

Logging in or out of your user account

When the use of or access to a function requires rights, the machine displays the identification screen. If the machine is unused for a certain time, defined by the security level in your user account, you are automatically logged out.

However, you may manually force the connection or d

sconnection from your user account.

To login manually:

1 Press MENU.

2 Press [OTHER COMMANDS] > IDENTIFICATION

> LOGIN.

 The machine displays the identification screen. To log out manually:

1 Press MENU.

2 Press [OTHER COMMANDS] > IDENTIFICATION

> LOG OFF.

 The machine disconnects you from your user ac-

count.

Personalising your user account / fingerprint

Your user account is created by the machine administrator, who will inform you of your 4-digit user code.

You can personalise some information:

Setting Description

NO Multiple Scan deactivated.

The machine operates a single scan

ning operation. Before sending, the machine checks for

the presence of paper in the

document feeder.  If a document is detected, the scan

unched from the autofeed

scanner.

 If no document is present in the

cume

nt feeder, the scan is

launched from the flatbed scanner. Once the scan is complete, the ma

ine sends the document.

YES Multiple Scan activated.

The machine allows you to repeat the scanning

operations, and scan several groups of documents. Before sending, the machine checks for

the presence of paper in the

document feeder.  If a document is detected, the scan

unched from the autofeed

scanner.

 If no document is present in the

cume

nt feeder, the scan is

launched from the flatbed scanner. Once the scan is complete, a m

ssage is displayed asking you to accept or refuse scanning of additional pages.

1 retrieve the previously

scan

d document.

2 Place the next document in the

scan

r of your choice.

3 Accept the additional scan.

4 Once the document scan is

mple

te, refuse the scanning

of additional pages.

The machine then sends the sca

ned document.

Information Description

Code The 4-digit code for your user

acco

unt. This code is unique and

pers

onal. Note: only the administrator can modify th

e user code.

Name This information is optional, and

may be useful to rapidly

identify your work, especially in the print queue.

- 20 -

MF 5990 - Agoris M943

3 - Getting to know the machine

To personalise your user information:

1 Press MENU. 2 Press [OTHER COMMANDS] > IDENTIFICATION

> PERSONAL DATA.

 The machine displays the identification screen.

3 Enter your 4-digit user code using the virtual key-

board or the keypad.

 The consultable / customisable information in

your user

account appears on the screen.

4 To personalise your user account name, press

NAME. Enter the name using the virtual keyboard.

In the

event of an error, use the key to delete

a character. Press OK to confirm.

5 To enter your email address, press EMAIL

ADDRESS Enter you

r email address using the vir-

tual keyboard. In the event of an err

or, use the

key to delete a char

acter. Press OK to con-

firm.

6 To enter your fingerprint, press FINGERPRINT

Plac

e the finger you will always use, y

our reference finger, on the fingerprint reader and slide it slowly downwards. The machine informs you when the option is successful.

 If you have entered your email address, the ma-

chine automatically sends you

your fingerprint.

7 When you have made the modifications, press

MENU to return to the home screen.

Email Addres

Enter your email address if you wish to receive your fingerprint by email. You may then send documents securely from your computer for printing by attaching your fingerprint (see Secure printing [ 60]). Each time your email is changed, the ma

ine automatically sends you your fingerprint if it is recorded.

Fingerprint This action allows you to record

the fingerp

rint of one of your fingers (reference finger), and use this identification method on the machine. Note: you are free to use either your

4-d

igit user code or your fingerprint to identify you. If you have entered your email ad

ess, the machine automatically sends you your fingerprint. Each time your fingerprint is chan

ged

, the machine automatically sends you the updated fingerprint if you have entered your email address.

Information Description

MF 5990 - Agoris M943

- 21 -

4 - Configuring the machine and the services

Configuring the machine and the services

User rights

Printing out the guide to functions

Print out the guide to functions to familiarize yourself with the machine's available functions and the structure of the menus.

To print out the guide to functions:

1 Press MENU. 2 Select REPORTS > GUIDE.

 The machine prints out th

e gu

ide to functions.

Remote configuration

You can configure and consult the same parameters remotely as those used locally.

Prerequisites To be able to remotely configure the terminal, you should:

• have a web browser on your PC (Internet Explorer version 5 or later for optimal operation).

• define the parameters of the machine's local network IP ad

ess, local address filter, etc. (see Network

char

acteristics).

Accessing the integrated web server

1 Open a browser with the PC that is registered on

e ne

twork.

2 Enter the machine's IP address in the address field

nd con

firm by pressing Enter.

3 When the home page opens, select the interface

ngu

age.

4 Change the required parameters on the screen and

con

irm.

User rights

If user rights management is activated, and if access to the web server is restricted only to authorized user accounts:

• the site will only accept a maximum of 5 users

con-

nected a

t once.

• the site will only accept 1 active session per

user con-

nected.

• some operations may be cancelled

if th

ey are already

being executed by another connected user.

General settings

Date/Time Settings

Setting the date and the time

At any time, you can edit the machine's date and time.

1 Press MENU. 2 Select SETTINGS > GENERAL > DATE AND

TIME. 3 Select TIME to set the machine time. 4 Enter the time using the virtual keyboard. Use the

and keys to pass from one character to the

next. In the event of an error, use the key to

delete a character. Press OK to confirm the new

sett

ing.

5 Select DA

TE to set the ma

ine date.

6 Enter the date using the virtual keyboard. Use the

and keys to pass from one character to the

next. In the event of an error, use the key to

delete a character. Press OK to confirm the new

setting. 7 Press MENU

to return to the home screen.

Personalizing the date and time format

You can modify the display format of the date and time to your needs.

1 Press MENU. 2 Select SETTINGS > COMFORT > DATE/TIME. 3 Select TIME FORMAT. 4 Select the required format from the list. Press OK

onfirm the new setting.

5 Select DATE FORMAT. 6 Select the required format from the list. Use the up

d down ar

rows to scroll through the available for-

mats. Press OK to confirm the new setting.

7 Press MENU to return to the home screen.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

Access to functions depends on your user rights. To know which rights you have, consult your machine administrator.

Note

The date and the time can be set automatically if an SNTP server is present on the network. For more information, consult the section Configuring the SNTP server [



36].

- 22 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

Setting winter / summer time

You can activate automatic management of winter and summer time. The time will be changed automatically on the last Sunday in March for the switchover to summer time (+1hr) and the last Sunday in October for the switchover to winter time (-1hr).

To activate the automatic time change:

1 Press MENU. 2 Select SETTINGS > COMFORT > DATE/TIME. 3 Press AUTO ADJUST. 4 Select the required status from the list. Press OK to

con

irm the new setting.

5 Press MENU to return to the home screen.

Defining the time zone

To define the time zone:

1 Press MENU 2 Select SETTINGS > COMFORT > DATE/TIME. 3 Press TIME ZONE. 4 Select the time zone from the

st. Use the up and

down arrows to view all available time zones.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Geographic Settings

These parameters enable you to use your machine in the various pre-configured countries and in various languages.

Defining the country

By choosing a country, the following are reset:

• the public telephone network parameters;

• the machine's default language;

• the type of virtual keyboard;

• the display format for the date and time. To define the country:

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > COUNTRY.

3 Select the required country from the list. Use the up

down arrows to scroll through the available

countries. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Defining the telecommunication network

This parameter enables you to specify manually the type of public telephone network for a country, so that your machine can communicate on the public telephone network of the selected country in accordance with the standards in force.

By default, when configuring a country, the type of public tele

one network to be used in the country concerned is

defined automatically.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > PHONE TYPE. 3 Select the required option from the list. Use the up

down arrows to scroll through the available op-

tions. Press OK to confirm the new setting. 4 Press MENU to return to the home screen.

Defining the language

You can define two favourite languages to display the machine menus. To choose these two languages from the home screen, press LANGUAGE.

By default, when configuring

the country, the preferred

languages are defined automatically.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > FIRST LANGUAGE. 3 Select the required language from the list. Use the

and down arrows to scroll through the available

options. Press OK to confirm the new setting.

4 Press SECOND LANGUAGE. 5 Select the required language from the list. Use the

and down arrows to scroll through the available

options. Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Defining the virtual keyboard

This parameter is used to define the type of virtual keyboard to be displayed on the screen depending on the country where the machine is used.

By default, when configuring

the country, the type of

virtual keyboard is automatically defined.

1 Press MENU. 2 Select SETTINGS > GENERAL >

GEOGRAPHICAL > KEYBOARD. 3 Select the required country from the list. Press OK

onfirm the new setting.

4 Press MENU to return to the home screen.

Switching the machine to standby

Immediate standby

It is possible to switch the machine to standby instantly from the home screen by pressing the STANDBY button. The me

ssage SWITCH TO STANDBY is displayed in the

cent

ral frame of the home screen, the machine instantly switches to standby and the screen switches off automatically.

MF 5990 - Agoris M943

- 23 -

4 - Configuring the machine and the services

Planned standby

This function is used to activate machine standby when it is not in use. The time to switch the machine to standby can be immediate or several minutes according to your needs.

1 Press MENU. 2 Select SETTINGS > COMFORT > ENERGY

SAVING. 3 Press TIMEOUT. 4 Select the required option from the list. Press OK to

con

irm the new setting.

5 If you have selected PROGRAMMING, enter the

ameters START TIME and END TIME with the

start an

d end times of the standby time range.

Press OK to confirm the new setting.

6 Press MENU to return to the home screen.

Economy mode settings

You can activate various economy modes on the machine:

• Energy saving,

• Paper saving,

• Toner saving,

• Easy saving.

Energy saving

This parameter sets the switching of the machine to standby to its lowest setting of 5 minutes.

1 Press the MENU key. 2 Select SETTINGS > ECO > ECO ENERGY. 3 Select the required option from the list. Press OK to

con

irm the new setting.

By default, the machine is set to NO.

4 Press MENU to return to the home screen.

Paper saving

This parameter is used to set all documents printed on the machine by default to Duplex printing.

1 Press the MENU key. 2 Select SETTINGS > ECO > ECO PAPER. 3 Select the required option from the list. Press OK to

confir

m th

e new setting.

By default, the machine is set to NO.

4 Press MENU to return to the home screen.

Toner saving

This parameter is used to reduce the quantity of toner consumer by all the machine's print-outs.

1 Press the MENU key. 2 Select SETTINGS > ECO > ECO TONER. 3 Select the required option from the list. Press OK to

confir

m th

e new setting.

By default, the machine is set to NO.

4 Press MENU to return to the home screen.

Easy saving

This function activates the parameters ECO ENERGY, ECO PAPER and ECO TONER to their best value in

term

s of electricity, paper and ink consumption.

1 Press the MENU key. 2 Select SETTINGS > ECO > EASY SAVE. 3 Select the required option from the list. Press OK to

confir

m th

e new setting.

By default, the machine is set to NO.

Note

Some operations may prevent the machine from immediately switching to standby. For example, if printing is in progress or if the machine is accessing data on a USB key.

Note

To avail of the energy saving modes in PC printing, a version of the software Companion Suite Pro LH2 greater than or equal to v1.2 must be

used.

Option Description

YES The machine switches to standby

after 5

minutes (lowest setting).

NO The time before the machine

switches to standby corresponds to the value chosen in the planned standby setting (see Planned standby [ 23]).

Option Description

YES All printing is set by default to

Duplex mode.

NO Each print job takes its default

configur

ation value

Option Description

YES The quantity of toner used is

duced. The print-outs are

lighter.

NO Printing with toner saving is

deac

tivated.

Option Description

- 24 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Ergonomics

Choosing the layout of menu and parameter buttons

You can configure the layout of the parameter buttons of the following functions:

• MENU,

• FAX,

• SCAN,

• COPY. All parameters in each function can be ordered differently

as th

e user

requires.

Configuring the layout of buttons

To configure the layout of menu buttons and their parameters, proceed as follows:

1 Press the MENU key. 2 Select SETTINGS > MyMFP. 3 Press the button whose parameters you want to re-

order.

4 Browse through the list to select the parameter you

want to reorder using the keys available:

5 Press the parameter to select it. It becomes blue. 6 Press the forward or recede key to move the pa-

rameter in the list and reorder it as you want.

7 Press the OK button to confirm the new layout of

the bu

tto

ns.

Return to the previous function

1 Press MENU. 2 Select SETTINGS > COMFORT > RETURN

FUNCTION.

3 Se

lect the required option from the list. Press OK to

confir

m th

e new setting.

4 Press MENU to return to the home screen.

Perfume Setting

The perfume unit is an option enabling you to install a perfume diffuser on the machine. When this option is activated, the machine diffuses perfume every hour, and for a period of time defined by you.

By default, the machine does no

t r

ecognize the perfume

unit installed (set in WITHOUT). To activate this option, you just need to configure the

setting PERFUME to the diffusion length of your choice. Note that the longer the diffusion time, the more the

fume is pronounced, and the shorter the lifespan of the

perfume unit.

1 Press MENU. 2 Select SETTINGS > COMFORT > PERFUME. 3 Select the required option from the list. Press OK to

confir

m th

e new setting.

Option Description

YES The 3 parameters are set to YES .

NO Each parameter conserves its

previou

s value.

Button Description

MENU Access the list of all parameters

for the butt

on MENU for

reor

dering.

COPY Access the list of all parameters

for the butt

on COPY for

reor

dering.

FAX Access the list of all parameters

for the butt

on FAX for reordering.

SCAN Access the list of all parameters

for the butt

on SCAN for

reor

dering.

RESET Reset the order of menus and

their par

ameters to their default configuration. Press OK to confirm the return to defau

layout.

Key Action

Move the list up 1 parameter at a time at

each press.

Move the list up 10 parameters at a time at each press.

Move the list down 1 parameter at a time at each press.

Move the list down 10 parameters at a time at each

press.

Option Description

WITHOUT At the end of a user operation, the

chine returns to the home

screen.

MODERATE The machine returns to the home

scree

n after the machine has not

been used for a few minutes.

ALWAYS The machine displays the settings

screen for the last

function used

(copy, fax, scanning).

Key Action

MF 5990 - Agoris M943

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4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Default world

This parameter allows to define the default active function of the machine (Fax, Copy or Scan To). The idle screen of the function is displayed when one key of the control panel is pressed.

1. Press MENU.

2. SETTINGS > COMFORT > DEFAULT WORLD

Select the required option from the list. Press OK to conf

irm the new setting.

4. Press MENU to return to the home screen.

Paper settings

The machine automatically detects standard paper formats. You may however use this setting to check and/ or specify the paper type and format in each paper tray.

Defining the paper format

1 Press the MENU key. 2 Select PAPER > FORMAT. 3 Define the paper format for

each tray

on the ma-

chine. To select the right form

at of paper to use, consult the section Which paper formats can be used [ 139].

4 Press MENU to return to the home screen.

Defining the paper type

1 Press the MENU key. 2 Select PAPER > TYPE. 3 Define the paper type for each tray on the machine.

choose the right type of paper to use, consult

the section Recommendations for paper [ 139].

4 Press MENU to return to the home screen.

Scanner / Printer Settings

Scanner / Printer paper format

The paper format defined in this menu becomes the default format of the main printing paper tray and the flatbed scanner.

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

PAPER FORMAT.

3 Select the required format from

he list: A4 or LET-

TER. Press OK to confirm the new setting.

4 Press MENU to return to the home screen.

Option Description

WITHOUT The perfume unit option is

deactivate

LIGHT The perfume unit option is

activate

d, with a light diffusion

time.

LOW The perfume unit option is

activate

d, with a low diffusion

time.

MODERATE The perfume unit option is

activate

d, with a moderate

diffusion time.

HIGH The perfume unit option is

activate

d, with a high diffusion

time.

To define the paper format for the...

then...

main tray 1 Press TRAY 1.

2 Select the required format

from the lis

3 Press OK to confirm.

secondary tray 1 Press TRAY 2.

2 Select the required format

om the list.

3 Press OK to confirm.

additional tray(s) 1 Press TRAY 3 or TRAY 4.

2 Select the required format

om the list.

3 Press OK to confirm.

To define the paper type for the...

then...

main tray 1 Press TRAY 1.

2 Select the required paper

type

from the list.

3 Press OK to confirm.

secondary tray 1 Press TRAY 2.

2 Select the required paper

type

from the list.

3 Press OK to confirm.

additional tray(s) 1 Press TRAY 3 or TRAY 4.

2 Select the required paper

type

from the list.

3 Press OK to confirm.

To define the paper format for the...

then...

- 26 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

Adjusting Scanner / Printer margins

If you notice an offset between the printer and the scanner, correct the margins (expressed in pixels) according to the reference paper specified in SETTINGS > SCANNER/PRINTER > PAPER FORMAT.

To correct and adjust the scanner / printer margins:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

ADJUSTMENTS.

3 Make the necessary adjustment(s).

4 Press MENU to return to the home screen.

PC printing parameters

To personalize PC printing parameters:

1 Press the MENU key. 2 Select SETTINGS > SCANNER/PRINTER > PC

PRINT.

3 Make the necessary adjustment(s).

Setting Description / Procedure

Printer top margin Press TOP PRINTER.

Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Printer left margin Press LEFT PRINTER.

Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Flatbed scanner top margin

Press TOP FB SCAN

NER.

Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Flatbed scanner le

ft margin

Press LEFT FLATBED SCANNER. Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Autofeed scanner top margin

Press HIGH TOP SCANNER. Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Autofeed scanner le

ft margin

Press LEFT ADF SCANNER. Enter an offset value of between

-10

0 and +100.

Press OK to confirm.

Parameters Description / Procedure

TONER SAVE Lightens printing to save toner

cartrid

ge ink.

TASK DELAY Waiting time for data from the

PC before the PC print

task is

cancelled.

FONTS This parameter is used to draw

up the set of symbols. The possible values are between CS1 and CS30 included. The default value is CS1 (Roman8).

FONT NUMBER Start printing the list of fonts.

This pa

rameter can be used to set the default PCL font. The possible values are between 1 and 77 included. The default value is 1.

LINES PER PAGE This parameter is used to set the

mbe

r of lines per page. This variable is linked to the PJL variables: PAPER and O

RIENTATION. If you change one of these variables, the Line format variable is automatically updated (only for the current print task) in order to respect the same spacing. The possible values are be

twe

en 5 and 128 included.

The default value is 60.

FONT SPACING This parameter is used to set the

defa

ult font spacing in characters per inch (the default font must be non-proportional). The possible values are be

twe

en 0.44 and 99.99

included. The default value is

10.00.

FONT SIZE This parameter is used to set the

defa

ult font height, in points (the default font must be proportional). The possible values are between 4.00 and

999.75 (in intervals of 0.25). The default value is 12.00.

ORIENTATION This parameter is used to set the

orientation: portrait or landscape. The default value is "portrait".

DUPLEX This parameter is used to print

duple

x. By default, printing is

done in duplex.

BINDING EDGE This parameter is used to print

duple

x on the long edge or the short edge. The default value is "long".

Parameters Description / Procedure

MF 5990 - Agoris M943

- 27 -

4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Default paper tray

This parameter allows to define the default paper tray of the machine. All printing operations on the machine will use this tray (Copy, fax reception, printing report,...). The machine never switches to another tray except for PC printing requirement. In this case, the user can choose another tray from the printing driver.

To define the default paper tray:

1 Press MENU. 2 Select SETTINGS > SCANNER/PRINTER >

PAPER TRAY.

3 Select the required option from the list. Press OK to

con

irm the new setting.

4 Press MENU to return to the home screen.

Fax Settings

Defining the machine name and phone number

Your machine enables you to print the saved number and name on all faxes emitted.

If you have the dual-line model, you can specify a name a

number for each of the telephone lines. The machine will print the name and number of the line used on sent faxes.

Defining the machine name

To record the name of the machine:

1 Press the MENU key. 2 Select SETTINGS > GENERAL > FAX > NAME

LINE 1.

3 Enter the machine's name using the virtual key-

board. Use the and keys to pass from one character to the next. In the event of an error, use the

key to delete a character. Press OK to con-

firm the new setting.

4 If you have the dual-line model, press NAME LINE

2 to enter the name of telephone line 2 (L2) on the

ine, and enter the desired name using the vir-

tual keyboard. Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Defining the machine phone number

To record the number of the machine:

1 Press the MENU key. 2 Select SETTINGS > GENERAL > FAX > PHONE

ER LINE 1.

3 Enter the number using the virtual keyboard. Use

the and keys to pass from one character to the next. In the event of an error, use the key to

delete a character. Press OK to confirm the new setting.

OVER

RIDE A4/

TTER

YES: This parameter allows a

document in Letter format to be printed on A4 paper. NO: This parameter does not a

llow a docu

ment in Letter format to be printed on A4 paper. The default value is "yes".

Parameters Description

AUTOMATIC Tray 1 is used by default, then

tray

2, then tray 3 and tray 4.

TRAY 1 Tray 1 is used for all operations

rformed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 2 Tray 2 is used for all operations

rformed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 3 (if in

stalled)

Tray 3 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.

TRAY 4 (if in

stalled)

Tray 4 is used for all operations performed on the machine. The machine never switches to another tray except for PC printing requirement.

Parameters Description / Procedure

Note

To use this function, you must set the parameter HEADER on YES (see Advanced fax emission settings [



29]).

Note

If the name of telephone line 2 (L2) is not defined, the name of telephone line 1 (L1) is used by default.

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MF 5990 - Agoris M943

4 - Configuring the machine and the services

4 If you have the dual-line model, press PHONE

NUMBER LINE 2 to enter the number of telephone

line 2 (L

2) on the machine, and enter the dedicated number using the virtual keyboard. Press OK to conf

irm the new setting.

5 Press MENU to return to the home screen.

Fax emission settings

Local prefix

This function is used when your machine is installed in a private network, behind a company telephone switchboard. It enables you to set automatic dialling of a local prefix (to be defined), allowing the call to leave the company telephone network, on the condition that:

• the company extension number

s, fo

r which the prefix is useless, are short numbers less than the minimum length (for example 10 digits in France).

• the external numbers, for which the prefix is obligatory, are

long

numbers greater than or equal to the mini-

mum length (for example 10 digits in France).

There are two steps for configuring the machine's local pr

efix:

define the minimum (or equal) length for telephone nu

mbers outside the company;

2. define the local prefix for a line outside the company telephone network. This

prefix will be automatically added when a number outside the company is dialled.

Prefix length

To define the length of the local prefix:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES. 3 Press LENGTH. 4 Enter the length of the local prefix (between 1 and

) using the virtual keyboard. Use the and

keys to pass from one character to the next. In the

ent of an error, use the key to delete a char-

acter. Press OK to confirm the new setting.

5 Press MENU to return to the home screen.

Fax prefix

To define the fax prefix:

1 Press the MENU key. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES. 3 Press PREFIX LINE 1. 4 Enter the local prefix associated with telephone line

1 (

aximum 10 characters) using the virtual key-

board. Use the and keys to pass from one char-

acter to the next. In the event of an error, use the

key to delete a character. Press OK to con-

firm the new setting.

5 If you have the dual-line model, press PREFIX

LINE 2 to define the fax prefix for telephone line 2

(L2)

on the machine, and enter the local prefix associated with telephone line L2 using the virtual keyboard

. Press OK to confirm the new setting.

6 Press MENU to return to the home screen.

Prefix for fax server

If you configure the machine to send faxes via a fax server, you can specify in this menu the outside prefix required for the fax server (see Configuring the fax server (optional) [ 32]).

To define the prefix for the fax server:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > PREFIXES.

3 Press FAX SERVER. 4 Enter the local prefix for the fax

server using the vir-

tual keyboard. Use the and keys to pass from one character to the next. In the event of an error,

use the key

to delete a character.

5 Press OK to confirm the new setting. 6 Press MENU to return to the home screen.

Emission report

You can print out an emission report for communications made via the telephone network.

You can choose between several criteria for printing out em

iss

ion reports:

• WITH : a report is printed when the emission was successful or when it is definitively abandoned (but there is only on

e re

port per emission request);

• WITHOUT: no emission report, but the machine records all emissions made in its emissions log;

• SYSTEMATIC: a report is printed at each emission attempt;

• ON FAILURE: a report is printed only when the emission attempts have ended in failure and the emission r

equ

est is definitively abandoned.

A reduced image of the first page of the document is a

tomatically associated with each emission report.

To select the type of report:

1 Press MENU.

Note

If the number of telephone line 2 (L2) is not defined, the number of telephone line 1 (L1) is used by default.

Note

If you define a local prefix, do not insert it in the numbers saved in the address book: it will be added automatically to each number.

MF 5990 - Agoris M943

- 29 -

4 - Configuring the machine and the services

2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > REPORT .

3 Select the required report type

from the list. Press

OK to confirm the new setting.

4 Press MENU to return to the home screen.

Fax TX forwarding

This function is used to set the machine to send a copy of any document sent (by fax or to an email address) to another recipient. The recipient should be chosen from the entries in the machine's address book. It may be a fax number, an email address or an FTP address.

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > COPY. 3 Press ACTIVATION. 4 Select the required option from the list. Press OK to

con

irm the new setting.

5 Press RECIPIENT. 6 Select the required recipient from the entries in the

ddr

ess book. Press OK to confirm the new setting.

7 Press MENU to return to the home screen.

Advanced fax emission settings

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

TRANSMISSION > ADVANCED. 3 To configure the advanced fax emission settings,

e the table below:

Note

Check that the recipient exists in the address book (see Address book [



79]).

Parameter Description / Procedure

Emission heading If this function is active, all

documents received by your correspondents

will be printed with heading containing your name, number, the date and the number of pages. Important: If you send a fax fr

om a do

cument feeder, the emission heading will not appear on the document received by your correspondent. To change the setting:

1 Press HEADER. 2 Select the required sta-

tusfrom the list.

3 Press OK to confirm the

w setting.

Emission speed Emission speed of outgoing

documents. If the quality of the telephone line is

good (suitable, without echo), calls are usually made at maximum speed. However, it may be necessary to limit

e emission speed for certain communications. To change the emission spee

1 P

ress SPEED.

2 Select the required val-

ue from the list.

3 Press OK to confirm the

new se

ttin

Anti echo If this function is active, the

line echo in lo

ng distance communications will be attenuated. To change the status of the Anti echo

parameter:

1 Press ANTI ECHO. 2 Select the required sta-

tus.

3 Press OK to confirm the

new se

ttin

Overseas For some long distance calls

(satellites),

the line echo may make communication difficult. To change the status of the O

erseas parameter:

1 Press OVERSEAS. 2 Select the required sta-

tus.

3 Press OK to confirm the

new se

ttin

Number of call backs

Number

of attempts to be made by the machine if emission fails. To change the number of call bac

ks:

1 P

ress ATTEMPTS

ER.

2 Enter the number of call

backs

the

machine should make using the virtual keyboard.

3 Press OK to confirm the

new se

ttin

Parameter Description / Procedure

- 30 -

MF 5990 - Agoris M943

4 - Configuring the machine and the services

4 Press MENU to return to the home screen.

Fax reception settings

Print settings for received faxes

Secure printing of received faxes

By default, the machine is configured to print all documents received automatically.

However, you may configure the machine to keep confide

tial faxes in the memory and not print them out

systematically on reception. To configure secure printing of faxes received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press PRINT HELD. 4 Select the required status from the list. Press OK to

con

irm the new setting.

5 Press MENU to return to the home screen.

When secure printing of faxes received is active, users wish

ng to retrieve a document in the memory must manually force printing from the machine's print queue (see Printing received faxes in the memory [ 56]).

Number of copies

You can print several copies (1 to 99) of documents received.

To set the number of copies of each document received:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT.

3 Press NUMBER OF COPIES.

4 Enter the number of copies to be printed by the ma-

chine for each document receiv

ed.

Press OK to

confirm the new setting.

5 Press MENU to return to the home screen.

Printing with toner saving

This parameter is used to reduce the quantity of toner consumed when printing received documents.

To activate toner saving printing:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press TONER SAVE. 4 Select the required status from the list. Press OK to

confir

m th

e new setting.

5 Press MENU to return to the home screen.

Duplex printing

This parameter is used to activate duplex printing of documents received.

To activate duplex printing:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press DUPLEX. 4 Select the required option. Press OK to confirm the

w setting.

5 Press MENU

to return to the home screen.

Binding

If you have configured duplex printing of documents received, you can define the type of binding of printed sheets (see Binding [ 49]).

To configure the type of binding:

1 Press MENU. 2 Select SETTINGS > COMMUNICATION > FAX >

RECEPTION > PRINT. 3 Press BINDING EDGE. 4 Select the required option. Press OK to confirm the

w setting.

5 Press MENU

to return to the home screen.

Printing of images

This parameter is used to define the print format of image files (JPEG) inserted as attachments in received emails.

The print formats are as follows:

Interval between call backs

Time between two machine call back attempts. To change the time between 2 call backs:

1 Press ATTEMPT TIME. 2 Enter

the time between

2 call ba

ck atte

mpts made by the machine using the virtual keyboard.

3 Press OK to confirm the

w setting.

Note

Some parameters also apply to printing of received emails.

Parameter Description / Procedure

Format Description

PHOTO Classic 10x15 cm photo printing

FULL PAGE Print adjusted to page format

ed.

+ 116 hidden pages

SAGEMCOM MF5990, Agoris M943 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual