Sagem MF 5660, 5690DN, MF 5690dn User Manual

User manual

SAGEM

MF 5660 / MF 5680n

MF 5690dn

WELCOME

You have just acquired a new generation communications terminal from SAGEM and we congratulate
you on your choice.This multi-function terminal is capable of faxing, printing and scanning and
furthermore, can be used for Internet communications. Your terminal will meet all your professional
requirements.

This User's Manual presents the model in the range:

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its
direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

Denpending on model, you can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript®
level 3 language).

We strongly encourage you to spend a little time reading this Manual, so that you can use the numerous
features of your terminal in the best possible manner.

List of accessories

1

The following additional accessories are proposed for these models:

• Directory card.

• 500-page paper tray.

• Duplex-unit (depending on model)

• Activation kit PCL® 6 and SGScript 3 (depending on model).

• Companion Suite Pro kit PC (depending on model).

Consumables

To refer to the last page of this user manual for the references.

Model Equipment

MF 5660

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

• 20 ppm Black & White laser printer

• Emission / reception of SMS

• Companion Suite Pro kit PC

MF 5680n

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

• 20 ppm Black & White laser printer

• Emission / reception of SMS

• LAN 10/100 Base T

MF 5690dn

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

• 20 ppm Black & White laser printer

• Emission / reception of SMS

• Duplex copier

• LAN 10/100 Base T

1. The list of accessories is subject to change without prior notice.

-1-

Contents

C

ONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the box 1-4
Unpacking the additional paper tray (depending on model
or option) 1-5
Unpacking the duplex-unit (depending on model or option) 1-6
Description 1-7
Installing the removeable parts 1-8

Installing the scanner paper tray 1-8
Installing the printer output stacker 1-9
Installing the printer paper tray 1-9
Loading paper 1-10
Adjusting the original document output tray 1-12
Loading paper in manual mode 1-12
Installing the second paper tray (depending on model or option) 1-13
Installing the Duplex-unit (depending on model or option) 1-15

Connections 1-18

Telephone and LAN connection 1-19
Power line connection and switch on 1-19

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1
Moving within the menus 2-2
The display screen 2-3

Access to functions 2-4

Menu-driven access 2-4
Direct access by number 2-4

Guide to function list 2-5

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-1

Date/Time 3-1
Summer time / winter time setting 3-2
Your fax number/your name 3-3
Type of network 3-3
Geographical settings 3-3
Local prefix 3-4
Prefix 3-4
Transmission report 3-5
Document feed type 3-5
Economy period 3-5

-2-

Contents

Before reception 3-6

Fax answering machine 3-6
Reception without paper 3-6
Number of copies 3-7
Relay broadcast 3-7
Fax or PC reception (depending on model) 3-8
Duplex printing (depending on model) 3-8
Adjust to page 3-8

Technical parameters 3-9

Local Area Network (LAN) settings (depending on model) 3-12

Local network settings 3-12

Automatic configuration 3-12
Manual configuration 3-12
IEEE address (or Ethernet address) or MAC address 3-13
Netbios names 3-13

Message service and the Internet 3-15

Initialisation parameters 3-15

Access to connection and message service parameters 3-16
Access to servers parameters 3-16

Settings 3-18

Standard settings 3-18
Mail sorting 3-20

Internet Connection 3-21

Immediate connection to the Internet 3-21
Programmed connection 3-21

Deactivating the Internet function 3-22

The SMS service 3-22

SMS Parameters 3-22
Sending an SMS 3-23
Erase an SMS 3-24
SMS Reception 3-25
SMS Server 3-26

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-4
Adding or deleting a number from the list 4-4

Consulting a record or a list 4-5
Modifying a record or a list 4-5
Deleting a record or a list 4-6
Printing the directory 4-6
Importing a directory 4-6

The file structure 4-7
Procedure 4-8

Exporting a directory 4-9
LDAP server 4-9

-3-

Contents

Configuration 4-9
Accessing server contacts 4-10

5OPERATION 5-1

Sending 5-1

Document depositing 5-1

Scanner 5-1

Choosing the resolution/contrast 5-2

Resolution 5-2
Contrast 5-2

Dialling 5-3

From the directory 5-3
Using the last number dialled key 5-3

Transmission over the Public Switched Telephone Network (PSTN) 5-5

Immediate transmission 5-5
Delayed transmission 5-5
Transmission with auto redial 5-6
Rerouting 5-6
Tx forwarding 5-7

Transmission over the Internet 5-7

Sending a black and white document to an E-Mail address 5-7
Sending a colour document to an E-mail address 5-8
Sending a typed message to an E-Mail address 5-8

Transmission waiting queue 5-10

Immediately perform transmission from the waiting queue 5-11
Consult or modify the waiting queue 5-11
Deleting a transmission on hold 5-11
Printing a document in waiting or in deposit 5-11
Print the waiting queue 5-11

Cancelling a transmission in progress 5-11

Reception 5-12

Reception over the Public Switched Telephone Network (PSTN)

5-12

Reception over the Internet 5-12

Copying 5-13

Local copy 5-13

Standard copy 5-13
Duplex photocopies (depending on model) 5-13
Sophisticated" copy 5-14

Specific copy settings 5-14

Scanner and printer settings 5-14

Local Copy Menu 5-17

Number of copies 5-17
Mode selection 5-17
Paper tray selection 5-18
Duplex mode (option or depending on model) 5-18
Zoom selection 5-19
Origin selection 5-19
Assembled copy selection 5-19
Resolution selection 5-20
Contrast selection 5-20

-4-

Contents

Description of ID CARD MODE 5-20
Paper tray 5-22

Default tray for local copy 5-22
Default tray for internal printing 5-23
Default tray for fax printing 5-23
Default tray for PC printing (option) 5-24

Other functions 5-25

Logs 5-25
Printing the functions list 5-25
Printing the machine settings 5-25
Font printing 5-26
Counters 5-26
Deposit and polling 5-26
Lock 5-28

Entering the locking code 5-28
Locking the keyboard 5-28
Locking the numbers 5-29
Locking the Internet settings 5-29
Locking the SMS service 5-29
Locking the Media 5-30

Scan to PC (depends on model) 5-30

Department code 5-30

Function management by the administrator 5-31

Activating the department code 5-31
Deactivating the department code 5-31
Setting the department codes 5-31
Creating a department code 5-32
Deleting a department code 5-32
Printing a department code 5-33
Printing the department report 5-33

Use of the department codes by a department 5-34

Charge code 5-34

Entering the charge code 5-34

USB memory key 5-35

Use of the USB memory key 5-36
Print your documents 5-36

Print the list of files located in the key 5-36
Print the files located in the key 5-37

Delete your files located in the key 5-37
Analyse the USB memory key content 5-38
Save a document on a USB memory key 5-38

Mail box (MBX FAX) 5-39

MBX management 5-40

Creating an MBX 5-40
Modifying the features of a MBX 5-40
Printing the contents of a MBX 5-40
Deleting a MBX 5-41
Printing the MBX list 5-41
MBX deposit in your fax 5-41

-5-

Contents

MBX deposit in a remote fax 5-41
MBX polling from a remote fax 5-42

6MAINTENANCE 6-1

Maintenance

6-1

General 6-1
Replacing the consumables (toner and drum) 6-2

Replacing cartridges 6-2

Cleaning 6-13

Cleaning the scanner’s reading devices 6-13
Cleaning the printer 6-13

Servicing 6-15
Scanner calibration 6-15

Incidents 6-15

Communication errors 6-15

Transmission from the feeder 6-15
Transmission from memory 6-16
Communication error codes 6-16

Printer errors 6-18

Error messages 6-18
Printer paper jam 6-20
Paper jam at the feeders and trays 6-21

Scanner incidents 6-23

Scanner paper jam 6-23

Miscellaneous incidents 6-24
Machine packing and transportation 6-25

Characteristics 6-26

Unit characteristics 6-26

7S

AFETY AND

E

NVIRONMENT 7-1

Safety

7-1

Environment 7-2

The packaging 7-2
Batteries and rechargeable batteries 7-2
The product 7-2
Energy Star 7-2

This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public
Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC.
For user safety, in accordance with Directi ves 73/23/EC.
For electromagnetic interference, in accordance with

Directive 89/336/EC.

The manufacturer declares that the products are manuf actured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

-6-

Contents

1. Key : stops current printing.

2. Key : help in terminal use.

3. Key : local photocopy.

4. Key : reduce or enlarge.

5. Key

PC

: scan to PC / scan to FTP.

6. Key : scan to e-mail (sending of Internet fax).

7. Key : double sided printing.

8. Key : selection of colour mode.

9. Key : scan resolution.

10.Key : contrast setting.

11.Scan resolution (Fine, SFine (Super Fine), Photo).

12.Icon

"Line"

:
* On : communication in progress.
* Flashing : communication setting up.

13.Icon : color mode selected.

14.Indicator duplex print :
* On : duplex mode activated.
* Out : duplex mode deactivated.

15.Indicator reserve "Toner" :

On : end of toner,
Flashing : near the end of toner.

16.Indicator printer paper jam .

17.Icon fax reception :
* On : reception possible.

* Flashing : non-printed document(s) in memory

or being received.

* Out : reception impossible.

18.Digital keyboard.

19.Alphabetical keyboard.

20.Key

Í

: deletes the character to the left of the

cursor.

21.Key : input or line feed.

22.Key : access to special characters.

23.Key

:

Shift.

24.Key : send fax.

25.Key

OK

: validates displayed selection.

26.Key : access to menu and browsing in menus
downwards.

27.Key

C

: return to previous menu and correction of

text.

28.Key : browsing in menus upwards.

29.Key : stops current operation.

30.Key : access to directory and quick dial
numbers.

31.Key : line manual connection, listen for tone
during fax sending.

32.Key : multiple contact sending (fax, e-mail
or SMS).

33.Key : sending of an

SMS

(Short Message

Service).





Console

COPY

6

7

8

9

10

18

22

11

12

13

14

15

16

17

5

4

3

2

1

19

20

21

23

24

25

26

27

28

29

30

31

32

33

Fine

Fine

Sfine

Sfine

Photo

Photo

PRINT

COPY

SCAN

COM

1-1

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which
it is designed. Double-check to make sure that the location you select has the following
characteristics.

• Choose a location that is well ventilated.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When
installing the terminal close to a wall, make sure that the distance between the wall and the rear.
Left hand side of the terminal is at least 25 centimetres, to make opening of the cover easier and
so as not to block the aeration grill of the terminal.

1-2

Installation

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to con-

nect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to
temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other
liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

• Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged
cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical
shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the
power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which
creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the dan­ger of fire or electrical shock.

Installation

1-3

• Always make sure the terminal is not placed on the electrical cord or the communications
cables of any other electrical equipment. Also make sure that cords and cables do not get
into the terminal’s mechanism. Any of these conditions create the danger of malfunction
and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the
terminal through its vents or other openings. Such objects create the danger of fire or electri­cal shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock
can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediatel y turn it off,
unplug the power cord, and contact your dealer. Failure to take this immediate action creates
the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or
noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this imme­diate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other
printer: the ink or toner deposited on that paper might damage the printing system of
your terminal.

Caution -

Be sure to locate the terminal in a well-ventilated location. A minimal amount of
ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor
may result when the printer is used for extensive printing in a poorly ventilated area. For a
comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

1-4

Installation

UNPACKING THE BOX

 Take the protection profiles, the packing material and the machine out of the shipping box.
 Check that the following parts are in the box.

Cardboard box

Terminal

Document feeder

Output tray

Printer paper

printer

tray

Mains power cord

(model depending

on country)

Phone cord
(model depending
on country)

Installation

quick guide

CD-ROM

User guide

CD-ROM Kit PC

Installation

1-5

UNPACKING THE ADDITIONAL PAPER TRAY
(

DEPENDING ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Installing the additional paper tray (refer to paragraph Description, page 1-7)

Mechanical unit

Paper tray

paper tray

Cardboard box

1-6

Installation

UNPACKING THE DUPLEX-UNIT (DEPENDING

ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

 Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model

or option), page 1-15).

Cardboard box

Duplex-unit

Installation guide

Installation

1-7

DESCRIPTION

Console

Original document

output stacker

Printer
output stacker

Printer

Manual paper

Scroll scanner

Power socket

Toner drum/cartridge

(pre-installed in printer)

Telephone

lead (depending on country)

Mains power cord

(depending on country)

Document feed
tray for scanning

Adjustable

paper guide

On/Off
button

tray (optional)

(500 pages)

Parallel PC port

Chip card reader

USB Port

Access handle
Flatbed scanner

feed tray

(ADF)

Second paper

LAN cable socket

(depending on

model)

Telephone

cable socket

Printer paper feed tray

model)

(depending on

USB Port

1-8

Installation

INSTALLING THE REMOVEABLE PARTS

This section details the installation of the terminal’s removable parts.

INSTALLING THE SCANNER PAPER TRAY

 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this

purpose.

A

B

Installation

1-9

INSTALLING THE PRINTER OUTPUT STACKER

 Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.

INSTALLING THE PRINTER PAPER TRAY

 Laying the tray with the left and right clips to the printer, slowly press the tray until it has

dicked against the bottom of the notches (as shown in the drawing).

A

B

1-10

Installation

LOADING PAPER

 Remove the cover from the printer paper tray.

 Press the paper size guide inside the tray on the right, in order to push both paper size guides to

the left or to the right.

 Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper,

be sure to place the paper printed side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges of the

stack.

Installation

1-11

Caution - Do not add paper to the tray whilst the machine is printing

 Replace the printer paper tray cover.

Paper useable in the printer :
Printer paper tray 60 to 90 g/m

2

Manual feed 60 to 160 g/m

2

1-12

Installation

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

 Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop.

LOADING PAPER IN MANUAL MODE

When printing on special paper, such as 60 to 160 g/m2 maximum color paper or transparent file
(laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert your
sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops
in the printer.

 Adjust to the size of the paper or film using the paper size guide 1 or 2.

1

2

Installation

1-13

INSTALLING THE SECOND PAPER TRAY

(DEPENDING ON MODEL OR OPTION)

1. Remove the second paper cassette unit
and tray 2 from their packaging, inclu­ding the protective tape used to hold
the various components in place.

2. Position the printer above the additio­nal paper tray unit. Align the coupling
pins of the additional paper tray unit
with the corresponding notches in the
bottom of the printer.

3. Remove th e paper tray cover. 4. Press the support plate located on the
paper tray until it locks into position.

1-14

Installation

Remark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper

unit.

5. Put a stack of 500 paper sheets, maxi­mum, into the paper tray, making sure
to always position the paper so that the
up-side, when the paper is packed, is
always facing up.

6. Put the cover back onto the tray, and
insert the paper tray into the additional
paper unit.

Installation

1-15

INSTALLING THE DUPLEX-UNIT

(DEPENDING ON MODEL OR OPTION)

After installation and connection, the duplex-unit will enable you to print, receive faxes or to
receive local photocopies in duplex mode.

 Switch off your terminal and pull out the mains plug.
 Take the duplex unit out of its box and remove the protective film.

 Remove the connector cover (C) to obtain access to the connector.
 Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at

the bottom left hand side of the terminal.

B

C

A

1-16

Installation

 Insert the two plastic clips (B) in the two slots (A) provided for this purpose.

 Hold the module in its housing, tip the access door to the two blue-coloured locking clips

backwards.

D

E

Installation

1-17

 Hold the duplex unit in position and press the two blue coloured clips firmly, one after the

other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of
your terminal.

 Once the module is locked in position, close the door. The module is now ready to operate.

 Reconnect the mains plug and power the terminal using the mains switch located on the

left hand side.

A

1-18

Installation

CONNECTIONS

 Make sure the On/Off switch is in position o (Off).

1

A
B

C

E

D

F

G

g

A : Parallel port (depending on model)
B : USB Port
C : LAN socket (depending on model)
D : Telephone line socket
E : Mains plug
F : Telephone lead (model depending

on country)
G : Mains power cord (model

depending on country)

Installation

1-19

TELEPHONE AND LAN CONNECTION

 Plug the end of the telephone line (F) into the terminal socket (D) and the other end into

the wall telephone socket.

 LAN connection (depending on model). Plug the end of the LAN cord (as provided by your

network administrator) into the socket (C) of your terminal and the other end into your
local network port dedicated to your terminal.

POWER LINE CONNECTION AND SWITCH ON

Caution - Refer to safety procedures in the chapter on Safety and Environment.

 Plug the end of the mains power cord (G) into the socket (E) of the terminal and the other

end in the wall outlet.

 Set the On/Off switch to position "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the
language and time of your terminal, refer to paragraph Setting your machine, page 3-1.

1-20

Installation

2-1

2GETTING STARTED

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 4 keys and allows you to move within the menus available on your machine.

2-2

Getting started

Moving within the menus

To Use key Symbol used

Confirm entry and go to the following
menu.

OK

Enter a menu, select the next line in a menu.



Enter a menu, select the previous line in a
menu.



Return to the previous menu.

C

Confirm and exit from the current menu.

Exit without confirming from the current
menu.

Getting started

2-3

Moving within a data entry field

The display screen

The screen has two lines of 16 characters.
The cursor shows the line you selected.

For menus with more than two choices, use the arrows

 or  of the navigator to obtain the

next (hidden) lines of the menu (3,4, etc.).

To Use key Symbol used

Move to the right.



Move to the left.



Confirm your entry.

OK

Delete a character by moving the cursor to
the left.

C

Confirm your entry and return to the initial
screen.

1DIRECTORY
2 SETUP

2-4

Getting started

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

Menu-driven access

You can print the guide to find out the number of a function by pressing the key or by scrolling
through the menus, as indicated below.

 Press the  key, the functions menu appear.

 Use the or  navigator arrows to move the cursor in front of the required function.

 Validate your choice by pressing OK.
 When in the selected menu, use the  or  navigator arrows to move the cursor in front

of the required sub-function.

 Validate your choice by pressing OK.

Caution - The Duplex version cannot be used to print the guide. Therefore it can only be printed on

one side.

Direct access by number

You may print the functions list to find out the number of a function.

From the stand-by mode:

 Press the  key, enter the number of the required function and validate your choice by

pressing OK.

1DIRECTORY
2SETUP

4SMS SERVICE
5 PRINT

51 FUNCTIONS LIST
52 LOGS

Getting started

2-5

GUIDE TO FUNCTION LIST

MAIN MENU 1: DIRECTORY

Functions Function description Page

11 OK - NEW CONTACT Enter a new contact in the directory p. 4-2

12 OK

- NEW LIST Enter a relay broadcast list p. 4-4

13 OK

- MODIFY Modify a record or a list p. 4-5

14 OK

- CANCEL Delete a record or a list p. 4-6

15 OK

- PRINT Print the directory p. 4-6

16 OK

- SAVE/LOAD Store the directory on a chip card

161 OK S

AVE Save the directory to a chip card

162 OK L

OAD

Load the directory from a chip card

17 OK

- IMPORT Enable directory importation by e-mail

A

A.Inaccessible if Menu 91 SUPPLIER is on NO ACCESS

p. 4-8

18 OK

- EXPORT Export the directory by e-mail

A

p. 4-9

19 OK

- LDAP SERVER Access to a directory server p. 4-9

191 OK

ADDRESS IP address or server name p. 4-9

192 OK

IDENTIFIER Connection identifier p. 4-9

193 OK

PASSWORD Connection password p. 4-9

194 OK

DN BASE Se arch database p. 4-9

195 OK

PORT Connection port p. 4-9

MAIN MENU 2: SETUP

Functions Function description Page

21 OK - DATE/TIME Enter the date and the time p. 3-2

211 OK M

ODIFY Modifying the date and time p. 3-2

212 OK A

UTO ADJUST

Automatic changeover between summer and winter time

p. 3-2

22 OK

- NUMBER / NAME Enter your name and your number p. 3-3

23 OK

- SEND Transmission settings

231 OK S

END REPORT Choose to print the communication report p. 3-5

232 OK M

EMORY SEND. Send from feeder or memory p. 3-5

233 OK E

CO PER. Set the economy period p. 3-5

24 OK

- RECEPTION Reception settings

241 OK R

EC. PAPER Accept reception without paper p. 3-7

242 OK N

BR OF COPIES Number of copies of received documents p. 3-7

243 OK PC R

ECEPT. Choice for PC reception p. 3-8

244 OK D

UPLEX Received fax printing in duplex mode p. 3-8

245 OK R

EDUCTION Reduction of received faxes p. 3-8

2451 OK A

UTOMATIC Automatic reduction of received faxes

2452 OK F

IXED Reduction with a coefficient

25 OK

- NETWORKS Network settings p. 3-3

251 OK T

EL. NETWORK Adjust tel. network settings

251 1 OK N

ETWORK TYPE Selection of network type

252 OK P

REFIX Activate the dialling prefix p. 3-4

2521 OK S

IZE NUMBER Minimum size number to be sent with prefix p. 3-4

2522 OK P

REFIX SETTING Setting dialling prefix p. 3-4

2-6

Getting started

253 OK L

OCAL NETWORK LAN parameters settings (depending on model)

2531 OK C

ONFIGURATION Manual configuration p. 3-12

2532 OK IP A

DRESS Fax IP address p. 3-13

2533 OK S

UBNET MASK. Subnet mask p. 3-13

2534 OK G

ATEWAY Gateway address p. 3-13

2535 OK IEEE A

DRESS Fax IEEE address p. 3-13

2536 OK N

ETBIOS 1 NetBIOS name 1 p. 3-13

2537 OK N

ETBIOS 2 NetBIOS name 2 p. 3-13

2538 OK WINS SRV. 1 Address of the NetBI OS name ser v er 1 p. 3-13
2539 OK WINS SRV. 2 Address of the NetBI OS name ser v er 2 p. 3-13

254 OK D

OM LOGIN Domain login parameters for the Scan to Disk function

2541 OK U

SER User name for login on the local network p. 3-14

2542 OK P

ASSWORD Password for login on the local network p. 3-14

2543 OK D

OM. NAME Domain name of the local network p. 3-14

255 OK SNTP S

ERVER SNTP server configuration p. 3-13

2551 OK A

DDRESS SNTP server address p. 3-13

2552 OK P

ORT SNTP server port p. 3-13

2553 OK S

TATE SNTP server state p. 3-13

2554 OK T

IME ZONE Time zone p. 3-14

2555 OK S

UMMER TIME Adjusting the summer time offset p. 3-14

256 OK D

E-REG. PC Deleting PC registrations p. 3-14

29 OK

- TECHNICALS Technicals parameters p. 3-9

20 OK

- GEOGRAPHICAL Geographical settings p. 3-3

201 OK C

OUNTRY Choice of country and language p. 3-3

202 OK N

ETWORK Choice of country

p. 3-3

203 OK L

ANGUAGE Choice of language

p. 3-4

MAIN MENU 2: S

ETUP

Functions Function description Page

MAIN MENU 3: FAX

Functions Function description Page

31 OK - TRANSMISSION Single- and multiple-address transmission p. 5-5
32 OK

- ECO TRANS. Send a document during the economy period p. 3-5

33 OK

- POLLING RX Polling request p. 5-27

34 OK

- POLLING TX Deposit a document p. 5-27

35 OK

- MBX SENDING Send to a mailbox p. 5-41

36 OK

- MBX POLLING Poll a mailbox p. 5-42

37 OK

- BROADCAST Broadcast transmission p. 3-7

38 OK

- FAX ANSW. Control of fax answering machine p. 3-6

381 OK P

RINT Print fax messages stored in the memory p. 3-6

382 OK A

CTIVATION Activating or deactivating the answering machine p. 3-6

383 OK A

NSWER CODE Saving an access code p. 3-6

39 OK

- FAX FORWARD. Fax forwarding function p. 5-6

391 OK R

EROUTING Rerouting of received messages p. 5-6

3911 OK A

CTIVATION Rerouting activation p. 5-6

392 OK T

X FORWARD. Tx forwarding function p. 5-7

3921 OK A

CTIVATION Tx forwarding activation p. 5-7

393 OK C

OPY Printing activation of rerouting fax p. 5-6

Getting started

2-7

MAIN MENU 4: SMS SERVICE

Functions Function description Page

41 OK - SEND SMS Send SMS p. 3-23
42 OK

- READ SMS Read SMS received p. 3-25

43 OK

- DELETE SMS Delete SMS received

p. 3-24

431 OK S

ELECTION Select SMS to delete

p. 3-24

432 OK SMS R

EAD Delete all SMS read p. 3-24

433 OK A

LL Delete all the SMS read in memory p. 3-24

44 OK

- PRINT SMS Printing SMS received p. 3-25

441 OK S

ELECTION Select SMS message to print p. 3-25

442 OK N

EW Print new SMS messages p. 3-25

443 OK A

LL Print all SMS messages received p. 3-25

45 OK

- PARAMETERS SMS service / SMS parameters p. 3-22

451 OK A

UTO PRINT Automatically print SMS received p. 3-22

452 OK SMS B

EEP Beep on SMS reception mode p. 3-23

453 OK S

ENDER NAME Choose to show/hide sender name p. 3-23

454 OK T

ERM. ADDR. Terminal address p. 3-23

46 OK

- SERVER SMS servers settings p. 3-26

461 OK SMS C

ENTRE 1 Number of primary SMS centre p. 3-26

4611 OK S

END NO Transmission number p. 3-26

4612 OK R

ECEIVE NO Reception number p. 3-26

462 OK SMS C

ENTRE 2 Number of secondary SMS centre p. 3-26

4621 OK R

ECEIVE NO Reception number p. 3-26

MAIN MENU 5: PRINT

Functions Function description Page

51 OK - FUNCTIONS LIST Function list printing p. 5-25
52 OK

- LOGS Print TX and RX logs p. 5-25

53 OK

- DIRECTORY Print the directory p. 4-6

54 OK

- SETUP User parameters printing p. 5-25

55 OK

- COMMANDS Commands list printing (see 65 OK)

56 OK

- LISTE MBX Mbx list printing (see 75 OK)

57 OK

- PCL FONTS Internal PCL fonts printing p. 5-26

58 OK

- SGSCRIPT FONTS Internal SG Script fonts printing p. 5-26

59 OK

- DEPART. CODES Print a department code p. 5-34

MAIN MENU 6: COMMANDS

Functions Function description Page

61 OK - PERFORM Perform a command p. 5-11
62 OK

- MODIFY Update of command p. 5-11

63 OK

- CANCEL Delete a command p. 5-11

64 OK

- PRINT Printing of a document in wait queue p. 5-11

65 OK

- PRINT LIST Printing of the command list p. 5-11

2-8

Getting started

MAIN MENU 7: MAILBOXES

Functions Function description Page

71 OK - CREATE MBX Creating and modification of a Mailbox p. 5-40
72 OK

- DEPOSIT MBX Storing a document in a Mailbox p. 5-41

73 OK

- PRINT MBX Print content of a Mailbox p. 5-40

74 OK

- DELETE MBX Delete an empty Mailbox p. 5-41

75 OK

- PRT MBX LIST Print list of Mailbox p. 5-41

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

80 OK - CALIBRATION Scanner calibration p. 6-15
81 OK

- LOCK Activate an access limitation lock p. 5-28

811 OK L

OCKING CODE Locking code p. 5-28

812 OK L

OCK KEYBD. Activate keyboard lock p. 5-28

813 OK L

OCK NUMBER Activate dialling lock p. 5-29

814 OK L

OCK PARAMETERS Activate Internet settings lock p. 5-29

815 OK L

OCK SMS Activate SMS lock p. 5-29

816 OK L

OCK MEDIA Activate media lock p. 5-29

82 OK

- COUNTERS See the activity counters p. 5-26

821 OK S

ENT PAGES Printed pages counter p. 5-26

822 OK R

ECEIVED PG Local copies counter p. 5-26

823 OK S

CANNED PAGE Sent pages counter p. 5-26

824 OK D

UPLEX SCAN Received pages counter p. 5-26

825 OK P

RINTED PG Printed pages counter p. 5-26

826 OK P

RINTED SHT Printed sheets counter p. 5-26

84 OK

- COPY CIS scanner settings p. 5-14

841 OK R

ESOLUTION Resolution type choice p. 5-14

842 OK Z

OOMING Zoom setting p. 5-15

843 OK A

SSEMBLED Assembled or not copy choice p. 5-15

844 OK O

RIGIN Origin setting p. 5-15

845 OK C

ONTRAST Contrast setting p. 5-15

846 OK L

UMINOSITY Luminosity setting p. 5-16

847 OK B

INDING Binding type choice p. 5-16

85 OK

- SCAN. & PRINT Setting p. 5-16

851 OK P

APER TYPE Type of paper choice p. 5-16

852 OK P

APER TRAY Paper tray choice p. 5-16

853 OK P

APER SAVE Paper save activation mode p. 5-16

854 OK S.F

MARGINS Set margins p. 5-16

855 OK F

LATBED MARG Sheet-feed scanner margins setting p. 5-17

856 OK P

RINTER MARG Printer margins setting p. 5-17

857 OK T

OP PRINT. Printer margins setting p. 5-17

859 OK P

APER FORMAT Select paper tray p. 5-17

8591 OK U

PPER Select paper tray printer p. 5-17

8592 OK L

OWER Select paper tray additional p. 5-17

8593 OK S

CANNER Determine format with scanner A4 or Letter p. 5-17

86 OK

- CONSUMABLES Consumables status p. 6-2

88 OK

- DEPT. CODES Department code p. 5-31

881 OK A

CTIVATION Activating/Deactivating the department code p. 5-31

Getting started

2-9

882 OK NEW DEPT. Setting the department codes p. 5-31

8821 OK D

EPT. CODE Setting the department codes p. 5-31

8822 OK D

EPT. NAME Setting the department name p. 5-32

883 OK D

ELETE Deleting a department code p. 5-32

884 OK P

RINT Printing a department code p. 5-32

MAIN MENU 8: A

DVANCED FCT

Functions Function description Page

MAIN MENU 9: INTERNET

Functions Function description Page

91 OK - SUPPLIER Access to connection and message service parameters p. 3-16
92 OK

- INIT. PROVIDER Initialisation of your Provider

A

p. 3-16

921 OK C

ONNECTION ISP parameters p. 3-16

9211 OK C

ALL NUMB. ISP call numberl

9212 OK I

DENTIFIER ISP identifier

9213 OK P

ASSWORD ISP password

922 OK M

ESS. SERV Message service parameters p. 3-16

9221 OK I

DENTIFIER Message service identifier p. 3-16

9222 OK P

ASSWORD

Message service password p. 3-16

9233 OK E-

MAIL ADR Message service e-mail address p. 3-16

923 OK S

ERVERS SMTP, POP3 and DNS parameters p. 3-16

9231 OK SMTP SMTP server
9232 OK POP3 POP3 server
9233 OK DNS 1 Primary DNS
9234 OK DNS 2 Secondary DNS

924 OK SMTP A

UTHENT. SMTP authentification access parameters p. 3-19

9241 OK A

CTIVATION SMTP authentification activation

93 OK

- IMMED ACCES

Immediate access to ISP

A

p. 3-21

94 OK

- SETTINGS

Internet settings

A

941 OK CONNEC. TYPE Select connection type p. 3-18
942 OK S

END TYPE Select transmission type p. 3-19

943 OK P

ERIOD Select the period of connection p. 3-19

944 OK D

EPOSIT NOTICE Select to print a deposit notice p. 3-19

945 OK R

EPLY ADDR. E-Mail return adress

946 OK P

RINT Print Internet settings p. 3-19

95 OK

- E-MAIL

Send an E-Mail

A

p. 5-8

96 OK

- SORT MESSAGES

Select the reception type

A

p. 3-20

97 OK

- MAINTENANCE

971 OK CONNECTION Select connection type

B

972 OK CALL NUMB. Supplier’s dial-up number

B

973 OK IDENTIFIER Supplier’s identifer

B

974 OK PASSWORD Supplier’s password

B

A.These menus will appear only with valid ISPN setting
B.Maintenance menus (Access limited according to service and country)

2-10

Getting started

MAIN MENU 10 : MEDIA

Functions Function description Page

02 OK - PRINT DOC. Printing documents p. 5-36

021 OK

LIST Printing the document list p. 5-36

022 OK

FILE Printing files p. 5-37

0221 OK

SELECTION Printing a selection of files p. 5-37

0222 OK

SERIES Printing a series of files p. 5-37

0223 OK

ALL Printing all printable files p. 5-37

04 OK - SCAN TO Transferring media content to memory p. 5-38
07 OK - DELETE Erasing media p. 5-37

071 OK

MANUAL Erasing selected files p. 5-37

0711 OK

SELECTION Erasing a selection of files p. 5-37

0712 OK

SERIES Erasing a series of files p. 5-37

0713 OK

ALL Erasing all printable files p. 5-37

072 OK

AUTOMATIC Erasing files automatically p. 5-37

08 OK - SCANNING MEDIA Analysing the memory card or USB key p. 5-38

3-1

3SETTING YOUR

MACHINE

MAIN SETTINGS

At machine powerup, the screen displays:

You have to set the date and time, telephone network, language parameter and verify the other
parameters listed below.

BEFORE TRANSMISSION

Date/Time

At any moment you may change the date and time on your fax machine.

Fine

Fine

Sfine

Sfine

Photo

Photo

FRI 31 DEC 23:59

PLEASE WAIT

3-2

Setting your machine

To change the date and time:

21 OK - SETUP / DATE/TIME

 Enter the numbers of the required time and date one after another,

(for example November 8 2006 at 9h33, press 0 8 1 1 0 6 0 9 3 3) and press OK to confirm.

Summer time / winter time setting

A menu is available from which you can choose to change to summer / winter time automatically or not.
The 21>DATE/TIME menu includes 2 submenus:

Manual mode

 211 OK - SETUP / DATE/TIME / MODIFY

Your fax machine will prompt you to change the date and time via the numeric pad.

Automatic mode

212 OK - SETUP / DATE/TIME / AUTO ADJUST

If you select NO and confirm with OK, the summer / winter time will not be changed automatically
and a setting in the 211 MODIFY menu will be required from you for the machine to be set to the new
time.

If you select YES and confirm with OK, you will not have to care about any change at the end of March
and October. You will just be informed of this change by a message on the screen.

The default for this parameter is NO.

Warning message

On automatic changing to summer / winter time, a message will be displayed to inform you that the fax
time has been changed.

or

You next action on the fax keypad will cause this message to be automatically erased.

FRI 25 MAR 02:01
CHECK TIME

SUN 30 OCT 02:01
CHECK TIME

Setting your machine

3-3

Your fax number/your name

Your fax will print out your fax number on each document it transmits if you save this number
and if the machine is set to

SENDING HEADER (refer to paragraph Technical parameters,

page 3-9).

To save your fax number and your name:

22 OK - SETUP / NUMBER / NAME

 Enter your fax number (20 digits max.) and press OK to confirm.
 Enter your name (20 characters max) then press OK to confirm.

Type of network

You may connect your fax to either a PSTN or private network such as private automatic branch
exchange (PABX). You must select the network which is the most convenient.

To select the type of network:

2511 OK - SETUP / NETWORKS / TEL. NETWORK / NETWORK TYPE

 Select option PABX or PSTN then confirm your choice with OK.

Geographical settings

These settings will enable you to use your machine in different preset countries using different
languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:

201 OK - SETUP / GEOGRAPHICAL / COUNTRY

 Select the required option and press the OK key to confirm.

Network

This setting enables you to individually set the type of public telephone network so that your
machine can communicate over the public network of the country you have chosen in
compliance with the applicable standards.

Remark : these settings are different from the NETWORK TYPE (p. 3-3), which allows you to choose between

public and private network.

To select the network:

202 OK - SETUP / GEOGRAPHICAL / NETWORK

 Select the required option and press the OK key to confirm.

3-4

Setting your machine

Language

This setting enables you to choose a language other than that imposed by the COUNTRY setting.
To select the language:

203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

 Select the required option and press the OK key to confirm.

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It
allows you to program an additional automatic local prefix (to be defined), enabling you to
automatically exit the company’s telephone network system, but only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less than

the minimal size (to be defined, for example France has 10 digits),

• the outside numbers requiring a prefix, must be long numbers greater or equal to the minimal size

(to be defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will automati-

cally be added as soon as an external number is dialled.

Caution - If you define a local prefix, do not add it to the numbers stored in the directory, it

will be automatically dialled with each number.

Prefix

252 OK - SETUP / NETWORKS / PREFIX

Defining the minimal size

2521 OK - SETUP / NETWORKS / PREFIX / SIZE NUMBER

 You can change the default value for the minimal size of the company’s outside numbers and

validate with OK. The minimal size will range between 1 and 30.

Defining the local prefix

2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING

 Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and

validate with OK.

Setting your machine

3-5

Transmission report

You may print a transmission report for all communications over the telephone network (STN).
You may choose between more than one criteria for printing reports:

•

WITH: a report is given when the transmission was properly performed or when it is comple-

tely abandoned (but there is only one report per request),

•

WITHOUT: no transmission report, however, your fax will note all transmissions that took

place in its log (refer to paragraph Logs, page 5-25),

•

ALWAYS: a report is printed with each transmission,

•

ON ERROR: a report is printed only if the transmission failed or is abandoned.

With each transmission report from memory, a reduced version of the first page is automatically
reproduced.

To select the report type:

231 OK - SETUP / SEND / SEND REPORT

 Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your

choice with OK.

Document feed type

You may choose the way you want to feed your documents:

• from memory, transmission will take place only after memory storage of the document and

dialling. It allows you to get your originals back quickly to free up the machine.

• from the feeder of the sheet-feed scanner (refer to paragraph Document depositing,
page 5-1), transmission will occur after dialling. It allows transmission of larger documents.

To select the way you want to feed your documents:

232 OK - SETUP / SEND / MEMORY SEND.

 Select the option MEMORY or FEEDER and validate your choice with OK.

Remark : in feeder mode, the reduced image will not appear on the transmission report.

Economy period

This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost
of your communications.

The economy period, via the telephone network (at off-peak hours), is preset by default from

7.00 pm to 7.30 am. Nevertheless you may change this time slot.

Modifying the economy period:

233 OK - SETUP / SEND / ECO PER.

 Enter the hours of the new economy period and confirm your selection with the key OK.

Using the economy period:

32 OK - FAX / ECO TRANS.

Enter the call number and confirm with OK.

3-6

Setting your machine

BEFORE RECEPTION

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing
them as you receive them.

The "Fax Messages" indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the terminal cannot receive any more documents.

• You can assure document confidentiality by using a 4 digit access code. Once saved, you will

require this access code for:

• printing fax messages in memory,

• activating or deactivating the fax answering machine.

Saving an access code

383 OK - FAX / FAX ANSW. / ANSWER CODE

 Enter the code (4 digits) and confirm with OK.

Activating or deactivating the answering machine

382 OK - FAX / FAX ANSW. / ACTIVATION

 If you saved an access code for your fax answering machine, enter it and validate with OK.
 Select the required option WITH or WITHOUT answering machine and confirm you choice

with OK.

Printing fax messages stored in the memory

381 OK - FAX / FAX ANSW. / PRINT

 If you have defined an access code for your fax answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

Reception without paper

Your fax offers you the possibility to either accept or refuse document reception if your printer is
unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

WITHOUT PAPER, your fax saves the incoming messages in the memory,

• reception mode

WITH PAPER, your fax refuses all incoming calls.

Setting your machine

3-7

To select the reception mode:

241 OK - SETUP / RECEPTION / REC. PAPER

 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK.

Remark : Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon "

FAX MESSAGES" flashing) to be printed as soon as

you add paper into the feeder.

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:

242 OK - SETUP / RECEPTION / NBR OF COPIES

 Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies requested.

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your
subscribers via a remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both have the relay function.
To relay you need to supply the remote fax with the document and the relay list number. The

remote fax will then transmit this document to all subscribers on the list.
Once the relay is activated by your fax and as soon as the document is received by the remote fax,

the document is printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

 Insert the document to relay (refer to paragraph Document depositing, page 5-1).
 Select  37 OK- FAX / BROADCAST.
 Enter the remote fax number where you will relay to or choose your dialling mode (refer

to paragraph Dialling, page 5-3) and press OK.

 Enter the relay list number used by the remote fax and press OK.
 You may enter the time you wish to transmit the document next to the current time and

press OK.

 If you wish to modify the document feed type, select one of the options FEEDER or

MEMORY , then press OK.

 If you wish, you may enter the number of pages of your documents before transmitting.
 Activate relay by pressing key .

The document in the feeder will be relayed either immediately or at a later time (according to your
choice) to the remote fax which will relay the document.

3-8

Setting your machine

Fax or PC reception (depending on model)

243 OK - SETUP / RECEPTION / PC RECEPT.

This menu, combined with a software program installed on your PC (supplied or on option depending
on model) will enable you to select the machine you wish to receive the documents on:

•fax.

•PC.

• PC if available, fax otherwise.

For more details, please refer to the instruction manual provided with the software kit.

Duplex printing (depending on model)

This function is only available if you have previously installed the duplex module and the additional
paper tray at the back of your terminal.

After installing the Duplex module at the back of your multi-function terminal, you can print faxes
received in two ways:

• SINGLE SIDED

• DOUBLE SIDED

All faxes received are printed according to the mode selected from the menu, no matter how the duplex
key is set.

To select the fax print mode :

244 OK - SETUP / RECEPTION / DUPLEX

 Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with

the OK key.

Adjust to page

This option allows you to print out documents automatically adjusting them to the page format.

To turn adjust to page mode on:

245 OK - SETUP / RECEPTION / REDUCTION

 Select the required option AUTOMATIC or FIXED and confirm your choice using the OK key.

Setting your machine

3-9

TECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements
by resetting the technical parameters.

To set the technical parameters:

29 OK - SETUP / TECHNICALS

 Select the desired parameter and confirm with OK.
 With the keys  or , modify the parameter settings by following the table below and

press OK.

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

1 - SCANNING
MODE

1 - NORMAL
2 - FINE
3 - SFINE
4 - PHOTO

Default value of the scan mode resolution for the documents
to be transmitted.

2 - TX HEADER

1 - WITH
2 - WITHOUT

If this parameter is on, your header will appear on all
documents sent to your subscribers with your name, number,
date and number of pages.

Warning: If you send a fax from the document loader, the
transmission header will not appear on the document your
correspondent receives.

3 - TX SPEED

1 - 33600
2 - 14400
3 - 12000
4 - 9600
5 - 7200
6 - 4800
7 - 2400

Transmission speed for outgoing documents.
For a quality telephone line (compatible, no echo),
communications occur at maximum speed.

However, it may be necessary to restrict the transmission
speed for some calls.

4 - ECHO PROTECT

1 - WITH
2 - WITHOUT

If this parameter is on, the on-line echo will be reduced during
long distance calls.

6 - EPT MODE

1 - WITH
2 - WITHOUT

For some long distance calls (satellite), the on-line echo may
disturb the call.

7 - COM. DISPLAY

1 - SPEED
2 - PAGE NUMBER

Choice between transmission speed displayed or number of
the page in progress.

8 - ECO ENERGY

1 - WITHOUT
2 - DELAY 5 MIN
3 - DELAY 15 MIN
4 - DELAY 30 MIN
5 - STDBY PERIOD

Choosing the printer standby delay: the printer will switch to
standby after a delay (in minutes) of NON-operation or during
the period of time of your choice.

3-10

Setting your machine

10 - RX HEADER

1 - WITH
2 - WITHOUT

If this parameter is on, all documents received by your fax
will include the subscriber’s header with his name, number (if
available) fax print date and the page number.

11 - RX SPEED

1 - 33600
2 - 14400
3 - 9600
4 - 4800
5 - 2400

Transmission speed for incoming documents.
For a quality telephone line (compatible, no echo),
communications occur at maximum speed.

However, it may be necessary to restrict the transmission
speed for some calls.

12 - RINGS

2 TO 5

Number of rings to automatically start your machine.

20 - E.C.M.
(CORRECT THE

CALL)

1 - WITH
2 - WITHOUT

This parameter helps correct the calls made on disturbed
telephone lines. It is used when the lines are weak or too
noisy. Transmission times may be longer.

72 - MODEM SPEED

1 - 56000
2 - 33600
3 - 14400
4 - 12000
5 - 9600
6 - 7200
7 - 4800
8 - 2400
9 - 1200
0 - 600

Choice of maximum Internet transmission speed.
For a quality telephone line (compatible, no echo),

communications occur at the maximum speed.
However, it may be necessary to restrict the transmission

speed for some Internet calls (bad line or bad ISP settings).

73 ­IMPROVE REP @

1 - WITH
2 - WITHOUT

This parameter lets you automatically register the Internet
address of your subscribers fax during a call (if available).

74 - ERASE
MAILBOX

1 - WITH

When the fax machine receives an e-mail with an attachment
and cannot open it, it erases the message from the ISP MBX,
prints and transmits with a notice of uncomprehension to the
message sender.

2 - WITHOUT

At E-mail reception, the fax does not destroy the MBX
message, it prints a notice of uncomprehension asking you
to recuperate this message with your computer equipment.
This parameter is useful only if you have PC equipment. The
memory capacity is limited, you need to empty your MBX or
else new messages may not be received.

75 - TEXT
ATTCHMT.

1 - WITH
2 - WITHOUT

Editing YES / NO and printing the received Internet
documents.

76 - ATTCHMT
FORMAT

1 - IMAGE
2 - PDF

Default format of document sent on the Internet:
PDF : monochrome or colour
IMAGE : monochrome (TIFF) or colour (JPEG)

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

Setting your machine

3-11

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

77 - LAN SPEED

AUTO
100 FULL
100 HALF
10 FULL
10 HALF

To define the communication speed of the peripheral units in
relation to the implemented Local Area Network (LAN).

80 - TONER SAVE

1 - WITH
2 - WITHOUT

Makes printing lighter to save toner cartridge ink

90 - RAW PORT

9100

RAW network print port connection

91 - PRINTER
ERROR TIMEOUT

30 mn

Time-out before document being printed is deleted following
a print error in PC print mode

92 - PRINTER WAIT
TIMEOUT

15 seconds

Wait time-out for data from PC before the task is deleted in
PC print

93 - REPLACE
FORMAT

1 - NO
2 - Letter / A4

Page format change

94 - PRINTER
CLASS

1 - PCL / PC KIT
2 - PC KIT ONLY

Printing in PCL-/Postscript Mode
Printing in GDI mode

3-12

Setting your machine

LOCAL AREA NETWORK (LAN) SETTINGS
(

DEPENDING ON MODEL)

Your terminal is a new generation machine that will be part of your local network just like a PC. Its
built-in local network access card will enable you to send documents through an SMTP/POP3 local
message server (internally or externally, depending on the settings of your message server).

To benefit from all the available network options, you should make the following settings, described in
the sections below:

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by your
message server.

Caution - Although rather simple, network settings sometimes require a sound knowledge of your

own computer configuration. If that is administrated by anyone in your company, we recommend you
ask that person for the settings described below.

LOCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your terminal. The automatic
configuration of the local network settings may be considered, if your local network features a DHCP
or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN.

To automatically configure the local network settings:

2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

 Choose AUTOMATIC and press OK to confirm. The terminal scans the local network for a DHCP

or BOOTP server that can assign it its settings dynamically (the message

SELF-CONF is

displayed).

 Once the message SELF-CONF has disappeared, check for the IP Address, Sub-network mask

and Gateway address. If these are missing, you should carry out a manual configuration (see
below).

Manual configuration

To configure your terminal manually, you should obtain the usual information used to set a peripheral
device (IP address, sub-network mask, network and gateway address).

To configure the local network setting manually:

2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

 Choose MANUAL and press OK to confirm.

Setting your machine

3-13

IP address

2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESS

 Enter the IP address of your terminal and press OK to confirm.

Sub-network mask

2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK.

 Enter the sub-network mask of your terminal and press OK to confirm.

Gateway address

2534 OK - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY

 Enter the IP address of the network gateway and press OK to confirm.

IEEE address (or Ethernet address) or MAC address

2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADRESS

The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address.

Netbios names

These names, which can be used with the network options, are used to identify your terminal
machine from a PC connected to a local network (for instance with the name
"IMP-NETWORK-1").

2536 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 1
2537 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 2

 Enter the selected name (15 characters max) and press OK to confirm.

The WINS1 and WINS2 servers, used with the network options, allow access to terminals on
other sub-networks by means of their NetBIOS name.

These two addresses must be filled in for the Scan To Disk function.

2538 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS SRV. 1

2539 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS SRV. 2

 Enter the IP address of each server, then validate with OK.

SNTP server configuration (depending on model)

The terminal can automatically update its date and time when connecting to an SNTP server.

Server address

2551 OK - SETUP / NETWORKS / SNTP SERVER / ADDRESS

 Enter the name of the SNTP server, then validate with OK.

This name can be in the form of an IP address, a DNS address or a NetBIOS name.

3-14

Setting your machine

Server port

 2552 OK - SETUP / NETWORKS / SNTP SERVER /PORT

 Enter the server port number, then validate with OK.

The port by default is port 123.

Activating the server access

 2553 OK - SETUP / NETWORKS / SNTP SERVER / STATE

 To activate the SNTP server, select WITH in the drop-down menu then validate with OK.

Time zone

 2554 OK - SETUP / NETWORKS / SNTP SERVER / TIME ZONE

 Select the time zone where the terminal is located from the drop-down list then validate with OK.

If you have activated the automatic summer time management (menu 212), the TIME ZONE setting is
initialised automatically.

Summer time

 2555 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER TIME

 Select the appropriate time setting in the drop-down list: winter time, summer time +1 or

summer time +2, then validate with OK.

Remark : This menu is not displayed if the menu 212 is activated.

PC de-registering

This menu lets you delete one or more PCs connected to the terminal via the LAN.

256 OK - SETUP / NETWORKS / DE-REG. PC

 Select the PC that you want to delete from the list by means of the  and  arrows, then

validate with OK.

Case of connection to a domain (for instance with Windows NT,
2000

or XP)

The terminal can identify itself on the local network by using the parameters of a user account, before
it can, among others, archive documents by means of the Scan to Disk function.

Once these parameters have been filled in, they will be used by default, if you do not declare a user
name and password when using the function.

Login user name

2541 OK - SETUP / NETWORKS / DOM LOGIN / USER

 Enter the user name for login on the local network, then validate with OK.

Login password

2542 OK - SETUP / NETWORKS / DOM LOGIN / PASSWORD

 Enter the password for login on the local network, then validate with OK.

Setting your machine

3-15

Domain name

2543 OK - SETUP / NETWORKS / DOM LOGIN / DOM. NAME

 Enter the domain name of the local network, then validate with OK.

MESSAGE SERVICE AND THE INTERNET

Your terminal lets you send and receive documents and E-mails from subscribers throughout the
world over the Internet.
An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a
personal Internet mailbox).
Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts
at your disposal a server, or computer system which allows you to connect to the Internet and your
mailbox through your telephone line.

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provider (ISP),

• check that all initialisation parameters correspond to those provided by your ISP,

• perform the proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or
E-mails. Both operations will be performed during an Internet connection.

INITIALISATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the Internet.
Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided in 4 categories:

• connection, allows you to identify the dial up number, the connection identifier and the

connection password,

• message service, allows you to define the message service identifier, the message service

password and the E-Mail address,

• servers, allows you to identify the name of the OP address of Internet SMTP providers

(send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server
address is made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP ser -

ver used requests this to end e-mails.

3-16

Setting your machine

Access to connection and message service parameters

91 OK - INTERNET / SUPPLIER

 Select the Internet provider from the list NO ACCESS, PROVIDER_1, PROVIDER_2,

PROVIDER_3, PROVIDER_4, PROVIDER_5, PROVIDER_6 or LOCAL NETWORK, and

press OK.

Choosing

NO ACCESS disables access to Internet functions. OK.

92 OK - INTERNET / INIT. PROVIDER

921 OK - INTERNET / INIT. PROVIDER / CONNECTION

 Enter the CALL NUMB., press OK.
 Enter connection IDENTIFIER

1

, press OK.

 Enter connection PASSWORD, press OK.

922 OK - INTERNET / INIT. PROVIDER / MESS. SERV

 Enter Email IDENTIFIER, press OK.
 Enter Email PASSWORD, press OK.
 Enter E-MAIL ADR, press OK.

Access to servers parameters

923 OK - INTERNET / INIT. PROVIDER / SERVERS

 Enter SMTP, press OK.
 Enter POP3, press OK.
 Enter DNS 1 (primary), press OK.
 Enter DNS 2 (secondary), press OK.

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

Setting your machine

3-17

Sample Internet settings for the terminal (56 kbps modem)

Your access provider should give you the following information:

Non-functional data given by way of example.

You should then complete the following MENUS on your fax machine:

CALL NUMBER: 08 60 00 10 00

CONNECTION IDENTIFIER: [e-mail]
CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFER: demo jt12
MESSAGE SERVICE PASSWORD: *****
E-MAIL ADDRESS: [e-mail]

SERVER:
SMTP mail.gofornet.com
POP mail.gofornet.com
DNS 1 103.195.014.001
DNS 2 103.195.014.002

91 SUPPLIER PROVIDER 1

CONNECTION

9211 CALL NUMB. 0860001000

9212 IDENTIFIER [e-mail]

9213 PASSWORD *****

MESSAGE SERVICE

9221 EMAIL ID demo jt 12

9222 EMAIL PASSWORD *****

9223 E-MAIL ADR [e-mail]

SERVERS

9231 SMTP mail.gofornet.com

9232 POP3 mail.gofornet.com

9233 DNS 1 103.195.014.001

9234 DNS 2 103.195.014.002

3-18

Setting your machine

Your terminal is now configured.

SETTINGS

The settings are divided into several categories:

• the standard settings define the connection type and frequency to the Internet as well as the
transmission type for your documents,

• the E-mail sorting defines treatment for all stored E-mail messages received.

Standard settings

Your machine has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

• Type of transmission over the Internet.

At any moment you may print the settings of your machine to know their status.

Selecting the connection type

941 OK - INTERNET / SETTINGS / CONNEC. TYPE

 Select one of the connection options among SET TIMES, PERIODIC or ON DEMAND and

press OK to confirm.

SMTP AUTHENT.

9241 ACTIVATION With or Without

SET TIMES

an Internet connection is established every day at
9:00 am, 12:30 am and 5:00 pm

A

.

A. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes,

give or take, around the requested time.

PERIODIC

an Internet connection is established every 3 hours1
(default value).

ON DEMAND

an Internet connection is established at your request by

IMMED. ACCESS (refer to paragraph Internet

Connection, page 3-21).

IMMEDIATE

document transmission will occur immediately at each
transmission request.

DURING
CONNECTIONS

transmissions will only occur at programmed connections
of

SET TIMES or PERIODIC TYPE.

Setting your machine

3-19

Selecting the transmission type

942 OK - INTERNET / SETTINGS / SEND TYPE

 Select one of the send options IMMEDIATE or DURING CNX then press OK to validate.

Changing the connection period (PERIODIC type)

943 OK - INTERNET / SETTINGS / PERIOD

 With the PERIODIC mode, enter the new connection period by means of the numerical

keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default value).

Modifying the connection time(s) (SET TIMES type)

943 OK - INTERNET / SETTINGS / TIME SETTINGS

 After selecting the SET TIMES mode, use the  and  keys to place the cursor under the

figure to be modified. Enter the new connection time(s) by means of the numeric keypad
(value between 00:01 and 23:59) and validate with the OK key.

Selecting the print mode for the deposit notice

944 OK - INTERNET / SETTINGS / DEPOSIT NOTICE

 Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and

press OK to confirm.

Printing the Internet settings

946 OK - INTERNET / SETTINGS / PRINT

The Internet settings are printed.
These settings may also be printed together with all the other settings of your machine (refer to
paragraph Printing the machine settings, page 5-25).

Access to the authentification SMTP parameters

924 OK - INTERNET / INIT. PROVIDER / SMTP AUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with
OK key.

In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification
parameters as in the messaging service or AUTHENT. SPEC. to define other identification
parameters, then validate by pressing OK key. When you select AUTHENT. SPEC, carry out
the two following operations:

 Enter the IDENTIFIER then validate with OK key.
 Enter the PASSWORD then validate with OK key.

3-20

Setting your machine

Mail sorting

This function lets you choose the mode for all Internet documents stored in your mail box.
You have three choices:

•

F@X ONLY, lets you poll and print E-Mails in your machine.

•

PC ONLY, lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail

poll),

•

SHARE PC lets you:

- if your PC and fax have two different addresses, transfer all mails or only those with attachments
to a PC,

- if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.

96 OK - INTERNET / SORT MESSAGES

F@X Only mode

 Select option F@X ONLY and press OK to confirm.

All E-Mails are polled and printed.

PC Only mode

 Select option PC ONLY and press OK to confirm.

The E-mails are neither polled nor printed and they may be used with a computer.
At each connection, the number of E-mails in your mailbox is displayed on the screen.

Share PC mode

 Select option SHARE PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-Mails to a PC:

 Select option WITH PC TRANS. and press OK to confirm.
 Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK to

confirm.

 Select your option from the table below and press OK to confirm.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC

The fax machine polls and prints the usable E-mails and transfers to
the PC mailbox all the E-mails containing attachments it cannot use.

Setting your machine

3-21

To use the fax as an E-Mail printer:

 Select option W/O PC TRANS and press OK to confirm.
 Select your option from the table below and validate with OK.

At each connection, the number of E-mails still present in your mailbox are displayed on the
screen.

INTERNET CONNECTION

An Internet connection is made with an ISP. It allows both document sending and reception while
connected.
A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents
waiting for transmission.
If you are sending to a computer, the transmitted fax will be received as an attachment to an
E-Mail.

• Reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox.

You may connect either immediately or automatically depending on the time periods defined.
The triggering of a programmed Internet connection depends on the standard settings of your
machine.

Immediate connection to the Internet

To immediately connect to the Internet:

93 OK - INTERNET / IMMED ACCES

Programmed connection

An automatic connection to the Internet depends on how your machine is programmed and more
particularly on the standard settings (refer to paragraph Standard settings, page 3-18).

Menu Description

DELETE MAILS

The E-mails opened and read by the fax (w/o attachment) are erased
after the fax has printed.

SAVE MAILS The E-mails opened and read by the fax are not erased.

3-22

Setting your machine

DEACTIVATING THE INTERNET FUNCTION

If you do not wish to use the Internet functions:

91 OK - INTERNET / SUPPLIER

 Select NO ACCESS in the ISP list and confirm with OK.

THE SMS SERVICE

Thanks to the button you can send an SMS to subscribers all over the world. An SMS (Short
Message Service) is a service which permits short written messages to be sent to mobile phones or other
SMS-compatible devices.

The number of characters you can send per message is dependent upon the service provider and the
country you are sending your SMS from (e.g. Germany 160 characters, Italy 640 characters).

The SMS service is dependent upon the country and the service provider.

Caution - There is a special scale of charges for the SMS service.

SMS PARAMETERS

This menu is used to set several options:

• automatic SMS print on reception,

• beep activated during SMS reception,

• send your details activated,

• the address of your terminal.

The address is only modified if several terminals are installed on your line. It is used to differentiate
between two machines during SMS reception.

When you want a contact to send SMSs to the terminal you choose, you must send him your line
number and the destination terminal address.

If your contact does not add the address of the terminal, the SMS will be received in the terminal with
address 0.

45 OK - SMS SERVICE / PARAMETERS

 Automatic print of SMS received.

451 OK - SMS SERVICE / PARAMETERS / AUTO PRINT

 Select the option WITH or WITHOUT automatic print, then validate with OK key.

Setting your machine

3-23

 Beep activated on SMS reception

452 OK - SMS SERVICE / PARAMETERS / SMS BEEP

 Select the option WITH or WITHOUT BEEP on reception, then validate with OK key.
 Presentation of SMS sender

453 OK - SMS SERVICE / PARAMETERS / SENDER NAME

 Select the option WITH or WITHOUT presentation of the sender, then validate with OK

key.

 Terminal address

454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR.

 Enter the terminal number, then validate with OK key.

SENDING AN SMS

To send an SMS to any SMS-compatible devices:

 Press twice the key.
 Write your SMS by means of the Qwerty keypad.

To do so, you have a true editor at your disposal:

•for the upper case letters, use the

Ï

•to move inside the data entry field, use the  or  keys

•to move in the text from one word to another, press the C

TRL key and one of the  or 

navigator keys

•to go to the next line, use the key

•to delete a character (by moving the cursor to the left), use the Í or C key

 Pres the key to confirm your entry.

Dial the number of the recipient (mobile phone or any other SMS-compatible device) in one of
the following ways:

• dial the number by means of the numerical keypad

• enter the first letters of the recipient name

• press the key until the required name appears (names are classified in alphabetical
order)

 Press the . key to send the SMS.

3-24

Setting your machine

Your SMS may be sent to only one person or to several people. To send an SMS:

• to only one person, press the key to confirm

• to several people:

- press the key and enter the next person's number,

- repeat the operations as many times as required (10 persons max.). Press the key to
confirm,

SENDING SMS is displayed as the SMS is being sent.

• If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple

of minutes later. To immediately execute or cancel transmission, refer to paragraph Transmission
waiting queue, page 5-10.

• To check the SMS has been sent properly, you may print the transmission/reception log (

52

OK - PRINT /LOGS, p. 2-7).

ERASE AN SMS

Proceed as follows to erase an SMS:

43 OK - SMS SERVICE / DELETE SMS

 Select the messages to erase.

431 OK - SMS SERVICE / DELETE SMS / SELECTION

 Select SELECTION using keys  and  and validate with OK key.
 Select a message using keys  and  and validate with OK key.
 Erase messages already read

432 OK - SMS SERVICE / DELETE SMS / SMS READ

 Select MESSAGES READ using keys and  and validate with OK key.
 Confirm with OK key.
 Erase all messages from memory.

433 OK - SMS SERVICE / DELETE SMS / ALL

 Select ALL using keys and  and validate with OK key.
 Confirm with OK key.

Setting your machine

3-25

SMS RECEPTION

SMS messages received are automatically printed (you can modify this setting with 451 OK
Auto print). If you disable automatic printing, the messages are automatically stored in the
memory.

Read an SMS

 Access by menus:

42 OK - SMS SERVICE / READ SMS

• Direct access

 Press key .
 Select READ SMS using keys and  and validate with OK key.
 Select a message using keys and  and valida te with OK key.
 Scroll messages using keys and .

Print an SMS

 Access by menus:

44 OK - SMS SERVICE / PRINT SMS

• Direct access

 Press key .
 Select PRINT SMS using keys and  and validate with OK key.
 Select SELECTION (to choose messages to print), NEW (to print all unread messages) or

ALL (to print all messages in memory) using keys

and  and validate with OK key.

 Confirm with OK key.

3-26

Setting your machine

SMS SERVER

This menu is used to set the transmission and reception numbers of your SMS centers. They will be
provided by your access provider. You can define two SMS centres, one main and one secondary. The
secondary centre may only be used for SMS reception.

Access to server mode

46 OK - SMS SERVICE / SERVER

Define SMS Centre 1 numbers

461 OK - SMS SERVICE / SERVER / SMS CENTRE 1

Define send number

4611 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / SEND NO

 Enter the send number of your main SMS centre, then validate with OK key

Define reception number

4612 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

 Enter the reception number of your main SMS centre, then validate with OK key.

Define SMS Centre 2 numbers

462 OK - SMS SERVICE / SERVER / SMS CENTRE 2

Define reception number

4621 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

 Enter the reception number of your secondary SMS centre, then validate with OK key.

4-1

4DIRECTORY

Your fax lets you create a directory by memorising subscriber records and subscriber lists.

• Your machine can store up to 500 subscriber records with names and phone numbers.

• You may also group several names to build a subscriber list with up to 32 subscriber lists.

A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists you may:

• create

• consult

• modify contents

• delete

• print the directory

You may save and if needed load your directory. To proceed, you need to contact your reseller and
purchase the optional "Save Directory card". This gives you access to functions 161 and 162 (refer
to paragraph Guide to function list, page 2-5).

4-2

Directory

CREATING SUBSCRIBERS RECORD

For each contact record, complete the fields listed below. Only fields with the Name and Telephone
number have to be completed:

• Contact NAME,

• TEL and fax number of contact,

• E-mail address, example: [e-mail],

or

• FTP address, example: 134.1.22.9

Remark : If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving

purposes).

• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)

• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less,

modify it). It gives you quick access to the directory,

• RATE send fax you can choose for each contact the minimum send rate for faxes you send to him.

Available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 336 00 bits per second. The maxi­mum speed can be used if the telephone line is of good quality, meaning appropriate, without
echo.

Remark : If a contact has the two fields TEL and E-MAIL completed, the validation key ( or ) will define whether

the document is sent by telephone networ k or via the internet.

ADDING A RECORD

11 OK - DIRECTORY / NEW CONTACT

 Your fax has just created a new record, fill in it by first entering your subscriber’s name then

validate with OK.

Remark : You can stop the list creation at any time by pressing .

 Enter the person’s fax number

1

and press OK to confirm.

To associate an e-mail address:

 Enter the E-Mail address of your subscriber and press OK to confirm.
 Define the attachment format (Image or PDF) OK.
 Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this

number you may do so by choosing another free number and validate with OK.

 Select the option WITH assigned key if you want to assign a letter (shortcut key) to your

subscriber. The first available letter appears by default. If you want to change it, scroll the letters
by means of the

or  keys, and press OK to confirm.

1. If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign / in the num-

ber) except if a local prefix is already programmed (see § Local Prefix)

Directory

4-3

 If need be, select the appropriate transmission speed to send your faxes, and confirm your

choice by pressing the OK key.

To associate an FTP address :

 Do not enter the e-mail address.
 Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9).
 Enter the FTP user name (for example: Durand).
 Enter the PASSWORD of the FTP user.
 If necessary, enter the file destination directory (when this field is not completed, the files

are stored directly under the root) of the FTP server (for example: server name / Durand).

 Define the attachment format (Image or PDF) OK.
 A number allocated to your contact will be automatically displayed on the screen. If you

do not want to use this number, it can be modified by entering another number, then
validating with OK key.

 Select the option WITH the associated key if you want to associate a letter (shortcut key)

with your contact. The first letter free is displayed by default. If you want to modify this,
scroll through the alphabet by using

or  keys, then validate your choice with the OK

key.

 Select, if necessary, the appropriate send rate for a fax intended for your contact, then

validate your choice with the OK key.

CREATING SUBSCRIBERS LISTS

A subscriber list is made from the subscriber records already stored.
For each list fill in the following lines:

•

NAME of the list

•

NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows

quick access to the answering machine

•

LIST COMPOSITION, it lists the ID numbers assigned to the subscribers records included in

the list

•

LIST NUMBER, a number lets you identify the list filed under (L)

A list may include both fax and internet subscribers.
The same subscriber may be included in different lists.

Caution - It is impossible to add one subscriber list to another subscriber list.

4-4

Directory

ADDING A LIST

To add a list:

12 OK - DIRECTORY / NEW LIST

 Your fax machine has just created a new list, fill it in by first entering the name of this list then

confirm with OK.

Remark : You can stop a list or record cre ation at any time b y pressing . Also, you do not have to complete all the list

characteristics as you create it; you can save the list as it is by pressing .

The empty field CALLED NUMBER 1 appears, you must fill in the ID numbers assigned to the
subscriber records included in this list.

 There are three ways detailed in the table below, to choose and add one or more subscribers to

your list. Then confirm your choice by pressing OK.

 For every subscriber included in the list repeat the above step then validate with OK.

Remark : You can stop record creation at any time by pressing .

 The list ID number will automatically appear on the screen, if you wish to modify this number

you may do so by choosing another free number and validate with OK.

 Press to confirm your entry.

ADDING OR DELETING A NUMBER FROM THE LIST

13 OK - DIRECTORY / MODIFY

 Select the subscriber list (L) by means of the  or  keys and validate your choice with OK.

From ... Procedure

subscriber’s name

 With the alphanumeric keypad enter the first

letters of your subscriber’s name and continue
until the whole name is displayed on the screen.

subscriber’s ID number

 Enter directly the subscriber’s ID number.

subscribers directory

 Press key then select by means of the 

or  keys .

Directory

4-5

 Press OK to display the CALLED NUMBER 1 field, and add or delete the subscriber as

shown in the table hereafter:

 Confirm the new list by pressing key .

CONSULTING A RECORD OR A LIST

 Press key .

The directory appears in alphabetical order.

 Select the subscriber record or subscriber list (L) you wish to consult.

MODIFYING A RECORD OR A LIST

13 OK - DIRECTORY / MODIFY

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber list (L) you wish to modify and press OK

to confirm.

 Modify the line or lines in the subscriber record or subscriber list and confirm each

modification with OK.

Remark : You may confirm your modification by pressing key , but you will exit the menu and may not be able

to modify the following lines.

To ... Procedure

add

 Enter the subscriber ID number you wish to add and confirm

with OK.

 Repeat this step for each subscriber you want to add.

delete

 Use the  or  keys to select the number you wish to delete.
 Press key C to delete the number assigned to the list.
 Repeat these 2 steps for each subscriber you wish to delete from the

list.

4-6

Directory

DELETING A RECORD OR A LIST

14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber record or subscribers list (L) you wish to delete

and confirm with OK.

 Press again OK to confirm your deleting.

The record or list is deleted from the directory.

PRINTING THE DIRECTORY

You may print all the numbers stored in the directory, including all the existing subscriber records or
subscriber lists.

To print the directory:

15 OK - DIRECTORY / PRINT

The directory is printed in alphabetical order.

IMPORTING A DIRECTORY

You can import an existing directory of contacts into your fax machine as an electronic file. This file
must be in a specific format and must not comprise more than 500 entries.

The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file
containing the directory is received and processed as an e-mail attachment.

Caution - Importing a new directory completely overwrites any existing directory entries.

Directory

4-7

THE FILE STRUCTURE

The electronic file containing the data in the directory must be structured into lines or records
each comprising five fields separated from one another by a unique character (a tab stop, a
comma or a semi-colon). The lines themselves are separated by a line break (carriage return).

Caution - You must enter a value for at least one of the Fax number or E-mail address fields.

To enter a blank line, key in four field separator characters in a row.

For example:

Smith;0123456789;[e-mail];J;8

Jones;01987654321;;@;8

O'Connor;0123469874;[e-mail];U;8

Remark : @ alone is the indication that no associated key is assigned to the entry.

Fields Contents

Name

A unique identifier in your directory, up to 20 characters long. This field is
mandatory; the name should not include the field separator character.

Fax number

Your contacts’ fax number, without spaces or dots, can be up to 30 characters
long (including any * and # characters). This field may be left empty, for
instance, in the case of contacts to whom you only send e-mails.

E-mail
address

Your contacts’ e-mail address. Can be up to 80 characters long, but must not
comprise the field separator character. Any other characters may be used in this
field, which can also be left blank.

Shortcut
key

A capital letter (A to Z), unique to the directory, which is associated with a
specific contact and enables quick selection. As with the two previous fields,
this field can be left blank.

Speed

The fax transmit speed over the PSTN. If you do not specify a value, the default
speed is the maximum speed. This field may be left blank if all your fax
transmissions are handled by a fax server.

4-8

Directory

The rate is coded on a number, see the following board:

Caution - You must always enter the field separator character, even if one or more of the fields are

left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones » lacks
both E-mail address and shortcut key.

PROCEDURE

To import a directory:

17 OK - DIRECTORY / IMPORT

 Select WITH to authorise the importation of a directory.
 Create your directory on a PC in a file whose structure corresponds to that set out above. In order

to be recognised as a directory, the file name must include the word directory and must have a
.csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply
directory.csv.

 Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your

message via your mail server.

 Your fax will receive the e-mail containing the directory when it connects to the mail server, and

will automatically import the attached file into its directory.

 Repeat the procedure as many times as required, for instance to update all the LAN faxes on your

network with the same directory.

Caution - Importing a new directory completely overwrites any existing directory entries on the fax

machine. Once your fax machine has a complete directory, we advise you to disable importing in order
to protect the data already on the fax.

Rate code number

600 7
1200 6
2400 5
4800 4
7200 3
9600 2

12000 1
14400 0
33600 8

Directory

4-9

To disable importing:

17 OK - DIRECTORY / IMPORT

 Select WITHOUT to prevent users from importing a directory.

EXPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to any mail client
(be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.

To export the directory:

18 OK - DIRECTORY / EXPORT

 Key in the e-mail address of the PC or other fax machine to which you want to export the

directory. You may export a directory to several fax machines simultaneously (refer to
paragraph Dialling, page 5-3).

 Confirm by pressing OK.
 Repeat the procedure as many times as required, for instance to update all your fax

machines or send the same file to several PC users on your local network.

LDAP SERVER

The LDAP server allows you to access a directory server, for contacts or lists of contacts
(maximum 500 recipients).

The LDAP function can be switched on only once there are at least 50 free entries in the unit's
local directory. If this is not the case a message will ask you to delete the necessary number of
entries.

CONFIGURATION

191 OK - DIRECTORY / LDAP SERVER / ADDRESS

 Enter the IP address or the server name and press the OK key to confirm.

192 OK - DIRECTORY / LDAP SERVER / IDENTIFIER

 Enter the identifier for connecting to the server and press the OK key to confirm.

193 OK - DIRECTORY / LDAP SERVER / PASSWORD

 Enter the password for connecting to the server and press the OK key to confirm.

194 OK - DIRECTORY / LDAP SERVER / DN BASE

 Enter the database name and press the OK key to confirm.

195 OK - DIRECTORY / LDAP SERVER / PORT

 Enter the port number for connection to the server and press the OK key to confirm.

4-10

Directory

ACCESSING SERVER CONTACTS

When the LDAP function on your terminal is switched on, you can send documents or e-mails to
contacts in the server's directory.

This is what happens when you search for a contact: when you enter the first letter of the recipient's
name, all the entries in the server's directory which begin with this letter will be alphabetically added
to the local ones.

If there are too many entries on the server, a message will ask you to enter more of the letters in the
name to refine the search.

Note: If a list contains too many recipients, a message will inform you that the list cannot be used.

5-1

5OPERATION

SENDING

Faxes sent over the telephone network are sent from the feeder or the memory.
Documents sent over the Internet are first memorised and sent at the time of Internet connection.

Over the telephone network: all fax transmissions are in black and white.
Over the Internet: you can send black and white documents (TIFF or PDF format) or colour

documents (JPEG or PDF format).

DOCUMENT DEPOSITING

Scanner

From the automatic feeder tray

Caution - If you put the documents to send upside down, the contact will receive a blank page.

 Place your original documents in the

document feeder:

- face printed on the top,

- first page under the stack.

 Set the paper guide to the document

width.

 Once the operation is over, take your

original documents back from the
document exit tray..

Paper guides

5-2

Operation

Remark: Since the addressee’s number is generally on the document to be transmitted, you may also dial before positioning the

document.

From the flat scanner

CHOOSING THE RESOLUTION/CONTRAST

Resolution

You have 4 modes for document transmission.
The mode choice depends on the type of document to be transmitted:

• Normal mode, to be used for good quality documents, without drawings or small details.

• Fine mode, symbolised by Fine at the bottom of the display screen. To be used for documents

with drawings or small characters.

• Super Fine mode, symbolised by SFine at the bottom of the display screen. To be used for docu-

ments with very fine or small character drawings.

• Photo mode sy mbolised by Photo at the bottom of the display screen. To be used for photogra-

phic documents.

To select the resolution mode:

 Press key as many times as necessary to select the required mode. A  icon on the screen

shows the current mode.

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you must
raise the contrast and if it is dark, you must reduce it.

To set the contrast:

 Press as many times as necessary to choose the desired contrast, as shown by the position of

a cursor.

 Using the handle, lift up the document

feeder tray.

 Put your document, with the printed face

down on the scanner window. The
scanner origin is located at your end, to
the left, as shown opposite.

 Once the operation is complete, lift the

document feeder tray and recover your
document.

Scanner origin

Operation

5-3

DIALLING

From the directory

Dialling alphabetically

 Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the

remaining letters until your subscriber’s name is complete.

Assigned number dialling

 Press key.

Your fax displays the names of your correspondents and the lists of correspondents in the
address book in increasing alphabetical order.

then

 Use the  or  keys of the browser to scroll through the correspondents and lists of

correspondents, and to select the correspondent or list of correspondents you require.

or

 Press key

Then press the letter assigned to the subscriber (refer to paragraph Adding a record,
page 4-2).
The screen displays the corresponding name.

or

 Enter the subscriber or subscriber list assigned number.

The screen displays the name of the subscriber or subscriber list assigned to this number

Using the last number dialled key

You can redial one number among the ten last numbers you just dialled before.

For a fax number (Tel in the Directory)

 Press the key

If the redial list is empty the display will show :

 You may enter the call number of the subscriber using the key block or the directory.
 Confirm with the key to send the fax copy.

When the redial list is not empty the display will show:

TO:

BIS ↑↓
TO : _

5-4

Operation

 Using the keys  or within the navigator you can scroll through the numbers already

available in the Redial-list.

 You may select a call number or eventually enter the number via the the numerical key pad or

using the directory.

 Confirm the number with the key to send the fax copy.

For an Internet transmission

 Press the key.

If the redial list is empty the display will show:

 You may enter the e-mail address of the subscriber using the alphanumerical keys or the

directory.

 Confirm the entry with the key to send the message.

If the redial list contains call numbers the display will show:

 Using the keys  or  within the navigator you can scroll through the e-mail addresses

allready available in the Redial-listing.

 You may select the e-mail address or eventually enter the e-mail address using the

alphanumerical keys or the directory.

 Confirm the address with the key to send the message.

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only if the machine is parametered to send from the memory (refer

to paragraph Document feed type, page 3-5).

 Enter the fax or E-mail address, or use the Directory (refer to above paragraphs).

 Press key and enter the number of the second subscriber or second subscriber list

 Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or subscriber

lists).

 Press OK, , or to confirm the last addressee depending on the required operation.

TYPE ADDRESS:
_

BIS ↑↓
TO : _

Operation

5-5

TRANSMISSION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Immediate transmission

 Position the document (refer to paragraph Document depositing, page 5-1).
 Enter the fax number or choose your dialling mode (refer to paragraph Dialling, page 5-3)

then press

.

The "Line" icon flashes during the call phase, it stays lit when both faxes are in
communication.

 At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time.
To program a postponed transmission you need to identify the subscriber number, transmission

time, feeder type and number of pages.

To delay the transmission time of your document :

 Position the document (refer to paragraph Document depositing, page 5-1)
 Select  31 OK - FAX / TRANSMISSION
 Enter the subscriber number you wish to program at a different time or choose your dialling

mode (refer to paragraph Dialling, page 5-3) and confirm with OK.

 Next to the current time, enter the new time and confirm with OK.
 Choose the required IMAGE or PDF format.
 Choose B&W SCAN or COLOUR SCAN.
 Adjust the contrast and confirm by pressing the OK key.
 Select the feed type, FEEDER or MEMORY and confirm with OK (refer to paragraph

Document feed type, page 3-5).

 You may enter the number of pages before transmission and confirm with OK.
 Confirm postponed transmission by pressing key .

Your document is stored and will be sent at the new time.

Remark: When sending in "Deferred Send" mode, mak e s ure th at the d ocume nt in the fe ed er tra y o r on t he sc an ner win-

dow is located in the right direction.

5-6

Operation

Transmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the
maximum transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to
start the document transmission.

• to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

 Place the document in the fax feeder.
 Press .

 If necessary, set the sound level with navigator  or  keys.
 If not already done, enter the subscriber number (or refer to paragraph Using the last number

dialled key, page 5-3 to call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

 Press to start the document transmission.

If your machine is set in order to print a transmission report (refer to paragraph Main settings,
page 3-1), the reduced copy of the document first page will not be printed and it notifies you that the
communication is manual.

Rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you
have to perform two operations: set the rerouting address of the fax and activate rerouting.

Activate rerouting

M 391 OK - FAX / FAX FORWARD. / REROUTING / ACTIVATION

 Using the keys or within the navigator, select option >>3911 WITH.
 Confirm with the OK key.

Remark: If the function WITHOUT is selected the menu 3912 will not be included in the functions overview, when it is printed

out.

 Set the re-direction contact.

M 3912 OK - FAX / FAX FORWARD. / REROUTING / CALL NUMBER

 Using the keys  and  within the navigator select the su bscr iber from the d irectory (if the

directory is empty the display will show DIRECTORY EMPTY). Enter the number of the
subscriber manually or store the name and related number in the directory.

M 393 OK - FAX / FAX FORWARD. / COPY

 Using the keys  and  within the navigator select the COPY option (local printout of the

information relayed to your system) either WITH or WITHOUT.

Operation

5-7

 Confirm with the OK key.

Caution - E-mails can only be relayed to e-mail addresses. The configuration of landlines does

not provide for relaying to fax machines.

Tx forwarding

This function is used to configure the machine so that any document transmitted (by fax or to an
e-mail address) is also sent to a third party. The recipient will be selected from the entries in your
machine’s directory. It may be a fax machine number, an e-mail address or an FTP address.

M 392 OK - FAX / FAX FORWARD. / TX FORWARD. / ACTIVATION

 Using the keys  or  within the navigator select WITH ou WITHOUT and confirm

with the

OK key.

Remark: If you choose WITHOUT, the menu 3922 won’t be displayed.

M 3922 OK - FAX / FAX FORWARD. / TX FORWARD. / CALL NUMBER

 Select the recipient you want from the directory and confirm by pressing OK.
 The function is active and from now on any documents transmitted will have a copy sent

to the selected recipient

.

 The transmission mode to the copied recipient depends on the type of short numbers in the

directory

:

• If the short number is a telephone number or a mixed number (tel + e-mail or tel + FTP) the
copy will be sent by fax to the recipient’s telephone number

.

• If the short number is an e-mail address or an FTP number, the copy will be sent in IP mode
to the recipient’s e-mail or FTP address

.

Caution - The Tx forwarding function does not operate in charger mode or in PC Kit mode.

TRANSMISSION OVER THE INTERNET

Sending a black and white document to an E-Mail
address

 Position the document (refer to paragraph Document depositing, page 5-1).
 Press the key and enter the recipient’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-3).

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/contrast, page 5-2).

 Press the key.

If your contact has a PC, he will receive an E-mail to which your fax is attached in monochrome
PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

5-8

Operation

Sending a colour document to an E-mail address

 Position the document (refer to paragraph Document depositing, page 5-1).
 Press the key and enter the addressee’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-3).

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 5-2).

 Press the key.

The document is scanned and memorised, it will be sent at the time of Internet connection.

If your contact has a PC, he will receive an E-mail to which your fax is attached in colour PDF or TIFF
format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad
message (the attachment is a scanned paper document).

Access through the menu.

95 OK - INTERNET / E-MAIL

Direct access.

 Press key .

Then, to send to E-mail address.

 Enter the addressee’s E-mail address or choose your dialling mode (refer to paragraph Dialling,

page 5-3).

 Enter the address of who you want to receive a copy of the document (CC:), and pr ess OK to

confirm.

 Enter the object for mail (80 characters max.) and press OK.
 Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK.

 To go to the next line, use key .

Then, you can choose between two options:

 Send the typed mail directly. Press OK, the mail is memorised and will be sent at the next

Internet connection, validate by pressing the key.
Your subscriber will receive an E-mail.

Add an attachment (scanned document) to your mail:

 Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or FLAT

SCANNER (refer to paragraph Description, page 1-7).

 Validate with OK key.
 Select B&W SCAN to send a black and white document or COLOUR SCAN to send a color

document, and validate with OK key (this setting can be changed at any time during the send
procedure, using the colour key).

Operation

5-9

 Enter the name of the attachment and validate with OK key.
 If necessary, change the attachment format: PDF or IMAGE and validate with OK key.
 If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

 Press key @.
 Set contrast and resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 5-2).

 Press key .

The document is scanned and the mail sent to memory. It will be sent during the next connection
to the Internet.

Your contact will receive an E-mail with an attachment.

Scan to FTP

The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server,
for example, for archiving.

To connect to the FTP server, you must know the name of the FTP user and the PASSWORD.
When sending files, the machine connects to the FTP server using the defined connection

parameters.

Simply put the file in an FTP server :

 Put the document in one of the scanners (rrefer to paragraph Document depositing,

page 5-1).

 Press key PC. A choice screen is displayed.
 Select SCAN TO FTP with keys or  then press OK key.
 Enter the FTP address of the server or select it from the directory by pressing the key.
 Enter the name of the FTP user (operation prohibited when the address is in the directory).
 Enter the password of the FTP user (operation not necessary when the address is selected

in the directory).

 Select the scanner to use to scan the document, SCANNER AD F (scroll scanner) or FLAT

SCANNER (refer to paragraph Description, page 1-7).

 Validate with OK key.
 Select B&W SCAN to send a document in black and white or COLOUR SCAN to send

a document in colour. Validate with OK key (this setting may be changed at any time
during the send procedure with the colour key).

 Enter the name of the attachment and validate with OK key.
 If necessary, change the attachment format: PDF or IMAGE et validate with OK key.
 If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

5-10

Operation

Multi-contact sending.

Multi-contact sending is not possible with the key dedicated to this function.
To make this type of send, you have to create a group containing exclusively the FTP addresses.
Then carry out the same operations as for sending to one address, except that you select an FTP address

group in the directory, and not a single address.

TRANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for transmission, including those in
deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the fol-

lowing way:
Order number in the queue / document status / subscriber’s telephone number.
Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- CNX: Internet connection

- NET: Internet transmission

- SMS: SMS transmission

• immediately perform a transmission from the waiting queue

• print a document in storage, waiting to be transmitted or in deposit

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number

- document name or number

- scheduled transmission time (fax)

- operation type regarding the document: transmission from memory, delayed transmission,
deposit

- number of pages of the document

- document size (percentage of space stored in memory)

• cancel a transmission request in the waiting queue.

Operation

5-11

Immediately perform transmission from the waiting
queue

61 OK - COMMANDS / PERFORM

 Select the document in the waiting queue and confirm your choice with OK or to

immediately perform the selected transmission.

Consult or modify the waiting queue

62 OK - COMMANDS / MODIFY

 In the waiting queue select the required document and confirm your choice with OK.
 You may now modify the parameters of the given document then confirm your

modifications by pressing key .

Deleting a transmission on hold

63 OK - COMMANDS / CANCEL

 In the waiting queue select the desired document and confirm your choice with OK.

Printing a document in waiting or in deposit

64 OK - COMMANDS / PRINT

 In the waiting queue select the desired document and confirm your choice with OK.

Print the waiting queue

65 OK - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

CANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type of transmission but varies
depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memory.

• For a multi-call number, only the call number in progress at the time of the cancellation is
erased from the transmission queue.

To cancel transmission in progress

 Press key .

A message will ask you to confirm cancellation by pressing the key a second time.

5-12

Operation

 Press key to confirm cancellation in progress.

If your machine is set to print a transmission report (refer to paragraph Transmission report,
page 3-5), it will print that the communication was cancelled by the user.

RECEPTION

Document reception over the Internet is automatic at each Internet connection.
Reception of all documents over the telephone network is done one at a time at fax reception.

RECEPTION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Fax reception depends on the parameter settings of your machine.

RECEPTION OVER THE INTERNET

Whatever the document received, reception is automatic at each Internet connection.
Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by your

fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is
automatically converted by the F@X to Fax service, if you have a subscription or until computer use
or automatic transfer (refer to paragraph Mail sorting, page 3-20).

Operation

5-13

COPYING

Your fax offers to print out one more copies of one or more pages.
If the duplex module (depends on model) is installed on your terminal, you can make duplex

mode photocopies.

LOCAL COPY

Standard copy

 Position the document (refer to paragraph Document depositing, page 5-1).
 Press key twice.

Duplex photocopies (depending on model)

 This function is available for photocopying if you have previously installed the duplex

module and an additional paper tray at the rear of your terminal.

Remark: This duplex module only works with A4 (210 x 297 mm) format paper.

 Press once,the key .
 When the duplex mode is activated, a pictogram is shown on the screen.

Remark: The internal memories of your terminal can be printed one side only, except in PAPER SAVE mode.

 The features available are described in the following table :

ORIGINAL FORMA T Î FINAL FORMAT

DUPLEX/DUPLEX

Î

DUPLEX/DUPLEX

ONE SIDE

Î

DUPLEX/DUPLEX

DUPLEX/DUPLEX

Î ONE SIDE

ONE SIDE Î ONE SIDE

5-14

Operation

Sophisticated" copy

 Position the document (refer to paragraph Document depositing, page 5-1).
 Press key .
 Enter the required number of copies and confirm with the OK key.
 Using the keys  or  select the scan modes

1

DUPLEX->DUPLEX (Front/Rear) or

SIDE->DUPLEX or DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key.

 If you have selected for printing the mode DUPLEX, select with the keys  or  LONG

BORDER

or SHORT BORDER and confirm with the OK key.

 Using the keys  or  select the resolution: ULTRA FAST, FAST, QUALITY or PHOTO and

confirm with the OK key.

 Using the keys  or  select the degree of contrast and confirm with the OK key.
 Using the keys  or  select the degree of brightness and confirm with the OK key.
 Select the collation mode COPY ASSEMBLED or NOT ASSEMBLED and confirm with the OK

key.

 Using the keys  or  or the numeric key pad or eventually the key dedicated for zo om set

up the degree of zoom between

25% TO 400% and confirm with the OK key.

 Using the keys  or  or the numerical key pad select the required base values and confirm

with the OK key.

 Using the keys  or  select the type of paper NORMAL PAPER or THICK and confirm with

the OK key.

 Using the keys  or  select the required paper tray, AUTOMATIC TRAY, UPPER TRAY or

LOWER TRAY and confirm with the OK key.

S

PECIFIC COPY SETTINGS

When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to
paragraph Scanner calibration, page 6-15.

Moreover, a high number of controls let you improve the copy quality.

Scanner and printer settings

841 OK - ADVANCED FCT / COPY / RESOLUTION

 The Resolution parameter adjusts the photocopying resolution. Select Fast, Quality or Photo

resolution using keys

 or , then validate the choice with the OK key.

1. If you have previously installed the duplex module at the back of your terminal.

Operation

5-15

842 OK - ADVANCED FCT / COPY / ZOOMING

 The ZOOM setting is used to reduce or enlar ge part of the document by choosing the

original and the zoom value to apply to the document, 25 to 4 00 %. Enter the zoom value
required using the keys of the digital key pad. Validate the choice with the OK key.

 The special zoom values (141, 97, 94, 78, 71) are displayed with explanatory text (xx->yy).
 You can enter any zoom value at any time via the numeric keypad; if the value entered does

not correspond to a special value, the explanatory text disappears.

 If a special zoom value is entered again, the explanatory text should reappear.
 Validating a choice with the OK key will cause this choice to be set as the default value

and a 10-second time delay to be set for the photocopier; if activated before the end of this
time delay, the next local copy will have this same zoom value applied as a default.

 Validating a choice with the COPY key will cause the local copy slip to be entered with

the selected zoom value.

843 OK - ADVANCED FCT / COPY / ASSEMBLED

 The ASSEMBLED parameter is used to define the choice of your printer outputs; either

assembled or not assembled. Validate the choice with the OK key.

844 OK - ADVANCED FCT / COPY / ORIGIN

If you wish, you can change the origin of the scanner.
By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the

scanning zone as shown on the figure below.

 Select the X and Y coordinates with keys  or .
 Set the required coordinates with the numeric keypad or  or . Confirm your setting

by pressing key OK.

845 OK - ADVANCED FCT / COPY / CONTRAST

 The CONTRAST parameter is used to select the photocop y contrast. Adjust the contrast

using keys

 and, then validate the choice with the OK key.

 You can also directly adjust the desired contrast using the key, press this key several

times until the required adjustment is obtained without using

 845.

scanned area

y

x

END OF SHEET

TOP OF SHEET

5-16

Operation

846 OK - ADVANCED FCT / COPY / LUMINOSITY

 The LUMINOSITY parameter is used to make your or iginal document lighter or darker. Adjust

the brightness required using keys

 and , then validate the choice with the OK key.

847 OK - ADVANCED FCT / COPY / BINDING

 The BINDING parameter is used to choose the long or short side according to the type of binding

of your document. Make your choice using keys

 and , then validate the choice with the

OK key.

Caution - All settings made using this menu become default settings of the machine.

85 OK - ADVANCED FCT / SCAN. & PRINT

 Use keys  or  of the browser to scroll the setting described below that you want to modify.
 Validate your setting by pressing the OK key.

851 OK - ADVANCED FCT / SCAN. & PRINT / PAPER TYPE

 Select NORMAL or THICK paper using keys and.
 Validate your setting by pressing the OK key.

Remark: 1) When THICK paper type is selected, the print speed is slowed down.

2) Use the manual feeder for paper with a weight greater than 90 g/m

2

.

852 OK - ADVANCED FCT / SCAN. & PRINT / PAPER TRAY

 Select the paper tray that you want to use; AUTOMATIC, LOWER or UPPER using keys

and .

 Validate by pressing the OK key.

853 OK - ADVANCED FCT / SCAN. & PRINT / PAPER SAVE

This function prints all your documents duplex.

Remark: This function requires the prior installation on the rear of your machine of the duplex module and the additional paper

tray(option or depending on model).

 Select WITH or WITHOUT using keys  and.
 Validate by pressing the OK key.

854 OK - ADVANCED FCT / SCAN. & PRINT / S.F MARGINS

If you want to offset the side margins of your document to the left or to the right when scanning with
your scroll scanner.

 Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys  and .
 Validate by pressing the OK key.

Operation

5-17

855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG

If you want to offset the side margins of your document to the left or to the right when scanning
with your flat scanner:

 Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys  and .
 Validate by pressing the OK key.

856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG

If you want to offset the side margins of your document to the left or to the right.
Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys

 and .

 Validate by pressing the OK key.

LOCAL COPY MENU

To manage new copy modes on the one hand (Mosaic/Banner, Identity Card copy) and to simplify
the local copy slip on the other hand, you will be led to change the order of the various options,
i.e.:

• ·enter least used options last,

• ·enter as early as possible any options whose selection will condition the absence or pre­sence of other options.

The various fields of the local copy slip are described below in order of appearance.

Number of copies

Enter the slip and go to the first option: selection of the number of copies (except if the slip is
entered via the "number" + OK key combination, in which case the second option is directly
accessed):.:

Mode selection

Directly go the copy mode selection: normal (default), Mosaic/Banner or Identity Card mode.
Case of a flatbed scan:

Case of an ADF scanner:

NUMBER OF COPIES

1>1 PAGE TO 1 normal copy
2 1 PAGE TO 4 banner 1 to 4
3 1 PAGE TO 9

banner 1 to 9

4 IDENT. CARD identity card copy

1>1 PAGE / 1 normal copy
2 2 PAGES / 1 mosaic 2 to 1
3 4 PAGES / 1 mosaic 4 to 1

5-18

Operation

The Banner mode is available from the flatbed scanner only, since 4 or 9 passes will be required on the
same page.

The Mosaic mode is available from the ADF scanner only, since 2 or 4 pages will have to be scanned
before printing, and page changes are not managed on the flatbed scanner..

Paper tray selection

This selection is available only if the printer includes at least two trays. For more information, refer to
paragraph Paper tray, page 5-22.

Duplex mode (option or depending on model)

This selection is not available for flatbed copies (page changes are not managed on the flatbed scanner)
or for the Identity Card mode.

Case of a duplex printer (option or depending on model) with compatible paper type:

Case of a simplex or duplex printer with incompatible paper type:

Feuilles analysées

1

2

1

3

2

4

2 sur 1

4 sur

Copie en MOSAÏQUE

Copie en BANNER

Feuille analysée

1 vers 4

1 vers 9

1

2

12

3

4

1

1 sur 1

1

1 vers 1

Sortie Sortie

A

A

A

A

BANNER Copy mode

MOSAïC Copy mode

Analyzed sheets

Output Analyzed sheets Output

1 to 1

2 to 1

4 to 1

1 to 1

1 to 4

1 to 9

1>DUPLEX ->DUPLEX
2 1-SIDE ->DUPLEX
3 DUPLEX ->1-SIDE
4 1-SIDE ->1-SIDE

1>1-SIDE ->1-SIDE
2 DUPLEX ->1-SIDE

Operation

5-19

Zoom selection

This selection is not available for Mosaic/Banner and Identity Card modes.
For normal mode, the selection principle is as described for the ZOOM key.

A5 to A4 format

You can select a 141% zoom value for an A4 printer format. The scan width therefore
corresponds to A5 format, i.e. 149 mm. The maximum length to be scanned also corresponds to
A5 format, i.e. 210 mm.

Origin selection

This selection is not available for Mosaic/Banner and Identity Card modes:

On the ADF scanner, with the sheet being centered by the margin stops, the default value xxx is
not necessarily 000: this value is now computed automatically once the output format and zoom
coefficient have been selected.

Assembled copy selection

This mode, also called "sorted copy" mode, can be used for scanning a complete document on the
ADF scanner then for printing this document n times (in "non-assembled" mode - default setting

-, each scanned page will be printed n times).
This mode only makes sense on the ADF scanner (a document shall include several pages) and

with a number of copies exceeding 1.
For an assembled copy, the document is faxed in 200 dpi fax mode then encoded (MMR coding)

and stored in the flash memory. Once the document is entirely scanned, it is printed as many times
as requested then erased from the memory.

The resulting limitations are as follows:

• fax mode scan: 216 mm in width, 1728 pixels,

• zoom forced to 100% (for any user selection).

The assembled copy selection is not available in the following cases:

• flatbed scanner: normal, Banner or Identity Card mode,

• ADF scanner with number of copies = 1,

• number of copies > 1, but with a zoom value different from 100%,

• Mosaic mode activated,

• output to a tray with A5 paper.

ZOOM
100%

ORIGIN
X=XXX Y=000

5-20

Operation

Resolution selection

Select Fast, Quality or Photo resolution using keys  or , then validate the choice with the OK
key.

Remark: A Resolution key is also available for immedia te selection once the slip is entered.

Contrast selection

 Adjust the contrast using keys  and, then validate the choice with the OK key.

Remark: A Contrast key is also available for immediate selection once the slip is entered.

DESCRIPTION OF ID CARD MODE

The IDENT. CARD copy function is used for copying both sides of an identity card or driving license
type document (size < A5) on an A4 format sheet.

This function will be available only from the flatbed scanner for local copy.
The LDC screen will display two messages: one to indicate where the original document should be

placed and another to ask the document to be turned over. These messages require validation from the
keyboard before the operation can be continued.

No zoom will be applicable for this function.
Selection of the IDENT. CARD copy mode will be possible in the local copy slip. This mode will be

accessible only if no paper is detected in the scroll scanner feeder.

 Press the 1 and OK keys.

The following will be displayed:

 Press the OK key.

The following will be displayed:

 Press the OK key.

The following will be displayed:

 Press the OK key.

3 1 PAGE TO 9 4>>
4>> ID CARD

1>>DUPLEX/DUPLEX

2 : RESOL. : FAST
3>> RESOL . : QUALITY

Operation

5-21

The following will be displayed:

 With keys  and  select contrast.
 Press the OK key.

The following will be displayed:

 With keys  and  select luminosity.
 Press the OK key.

The following will be displayed:

 With keys  and  select paper.
 Press the OK key.

The following will be displayed:

 Insert your identity card flatbed on the scanner’s glass.

The following will be displayed:

CONTRAST

- ----------O-------- +

LUMINOSITY

--------O------- +

1 >>NORMAL PAPER
2 THICK PAPER

PUT ID. CARD
THEN OK

COPY IN PROGRESS

5-22

Operation

Then, once the document has been scanned:

 Lift the flatbed scanner flap, turn over your card then close the flap

The following will be displayed:

Your fax machine will then print your card

PAPER TRAY

Default tray for local copy

With same paper format in both trays

In this case, all selections made for this parameter will determine the default tray in the local copy slip.
The tray can however be changed on a case by case basis in the slip.

With different paper formats in the trays

If the default setting is AUTOMATIC, the default tray in the local copy slip will be the one currently
selected (depending on last printout): UPPER or LOWER.

If the default setting is UPPER or LOWER, this will be the option proposed in the local copy slip.
The tray can however be changed on a case by case basis in the slip.

The table below summarizes the effects of the "default tray" parameter values on the local copy.

TURN OVER DOC
THEN OK

COPY IN PROGRESS

Default tray

parameter

Default tray in local copy

slip

2 trays with same paper
format

AUTO AUTO

UPPER UPPER

LOWER LOWER

2 trays with different paper
formats

AUTO tray selected last

UPPER UPPER

LOWER LOWER

Operation

5-23

Default tray for internal printing

Internal printing is reserved for guides, logs, directories, SMS, text e-mails, etc., and is possible
on compatible paper formats only, i.e.:

•A4,

•Letter,

• Legal.

Only the A5 format is not accepted.

With the parameter set for one of the 2 trays: UPPER or LOWER

In this case, the document will be printed on the selected tray, provided the associated paper
format is compatible.

Should the format be incompatible, the printer will turn to "PAPER INCOMPATIBLE" error
condition.

With the parameter set to AUTO TRAY

In this case, your terminal will automatically select a compatible tray for printing, first checking
whether the currently selected tray is compatible:

• if it is, printing will start from this tray,

• if it is not, the next tray will be selected and checked for compatibility,

• if no tray is compatible, the printer willturn to "PAPER INCOMPATIBLE" error condi­tion,

• if the selected tray becomes empty while printing, the terminal will search for another com­patible tray:

- if a compatible tray is found, printing will proceed on this new tray; otherwise, the printer

will turn to error condition.

Printer in "PAPER INCOMPATIBLE" error condition

The following will be displayed on your terminal:

In this condition, printing will be either cancelled (for guides, logs and directories) or suspended
(for SMS and e-mails).

The error can be cleared by pressing the STOP key or by changing the paper format in one of the
printer trays.

Clearing with the STOP key will enable the printer to be rapidly returned to service subsequent
to cancelled internal printing.

Default tray for fax printing

• Setting of fixed tray parameter:

- the fax is printed on the specified tray, except if this tray contains incompatible paper

(A5 format), in which case the printer will turn to "PAPER INCOMPATIBLE" error
condition.

PAPER FORMAT
INCOMPATIBLE

5-24

Operation

• Setting of automatic tray parameter:

- the fax machine selects the tray with the paper best suited to the fax size, i.e. the number of
lines; if the number of lines is unknown, the machine selects the tray with the longest sheets
(Legal, A4 then Letter). Any tray containing incompatible paper will be ignored. If no tray
contains compatible paper, the printer will turn to "PAPER INCOMPATIBLE" error
condition.

• In automatic tray mode:

- the tray can be changed for each page of the received fax in case the pages have different
lengths.

• Fax reduction mode - between 70% and 100%:

- fixed or automatic reduction enabling the fax to be printed on a single page.

• Discard Size parameter - 1 cm or 3 cm:

- enables the end of a received page to be ignored if less than 1 or 3 cm are still to be printed,
which will prevent a second page from being used.

Default tray for PC printing (option)

In PC printing mode, whatever the tray setting on the terminal, the selection made in the PC printer
properties will prevail.

The PC driver will indicate the following to the terminal:

• which tray to use for printing: upper, lower, auto,

• the format of each page: A4, Letter, A5, B5, ...

Your terminal will select the tray requested by the PC, except if the "Auto tray" option is requested: in
that case, your terminal will select the default tray by itself according to the "Default tray" parameter
setting, i.e. upper, lower or auto, which will come to select the last tray used on the previous printing
session.

The format transmitted for each page by the PC is not taken into account for tray selection; this
information is only used for setting the printer parameters (should the requested format and the format
physically available be conflicting, the printer will display the error).

Tray selection

on PC side

Default trayon

terminal side

Tray selected

UPPER indifferent UPPER

LOWER indifferent LOWER

AUTO

UPPER UPPER

LOWER LOWER

AUTO tray selected last