SageAccpac ERP 5.6A Brochure

Sage Accpac ERP 5.6A

What's New

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and service names mentioned herein are registered trademark s or trademarks of Sage Softw are,
Inc., or its affiliat ed entities. All other trademark s are the property of their respective owners.

Sage Software, Inc.
Publisher

Contents

Changes and New Features in System Manager.............................................. 1

Dramatically Improved Program Installation and Activation.............................. 2

New License Administration and Registration............................................. 2

New Security Authorizations for Bank Services ........................................... 2

New Security Authorizations for US and Canadian Payroll ................................ 3

Discontinued Support for IBM DB2 ....................................................... 3

New Sage Accpac Intelligence ................................................................ 3

Changes and New Features in Bank Services................................................. 4

Overhauled and Streamlined Bank Reconciliation ........................................ 4

New Options for Transaction Processing and Reconciliation .............................. 6

New Distribution Sets that Simplify Transaction Entry.................................... 7

New Bank Entry Form that Handles Complex Bank Entries ............................... 7

New Bank Entries Posting Journal..................................................... 7

Updated G/L Integration to Support New Bank Transactions ......................... 7

Ability to Inquire on Posted Bank Transactions ........................................... 8

More Efficient Transaction Reversal....................................................... 8

Terminology Changes ..................................................................... 9

Payments, Withdrawals, and Deposits ................................................ 9

New “Outstanding” Status for Deposits ............................................... 9

Other Changes for Bank Services ......................................................... 9

If You Are Upgrading from an Earlier Version of Bank Services ......................... 10

Changes and New Features in General Ledger .............................................. 11

Changes and New Features in Accounts Payable ............................................ 11

Ability to Sort Printed Payment Checks .................................................. 11

Ability to Apply Prepayments to Existing POs ............................................12

Enhanced A/P Reports ...................................................................12

Changes and New Features in Accounts Receivable .........................................12

Powerful, Integrated Inquiry Forms......................................................12

Converting from AR Inquiry .......................................................... 14

Improved Display of Documents in Receipt Entry ....................................... 15

Ability to Sort Printed Refund Checks .................................................... 15

Enhanced A/R Reports ................................................................... 15

Changes and New Features in Canadian and US Payroll.....................................16

Tightened Privacy with New Employee Level Security ...................................16

New Setup Forms and Options to Support Employee Level Security.................17

Enhanced FLSA Payroll Calculation in US Payroll ........................................18

What's New in Version 5.6 iii

FLSA Overtime Calculated on a Weekly Basis ....................................... 18

Finer Control of FLSA Overtime Calculations Involving Tips ......................... 18

Bank Services Changes that Affect Paycheck Reversal.................................. 19

Other Changes in Canadian and US Payroll ............................................. 19

Changes and New Features in Inventory Control ........................................... 20

Fully Integrated Serialized Inventory and Lot Tracking ................................. 20

New Stock Control Reports for Serial Numbers and Lots ............................ 21

Enhanced I/C Reports ................................................................... 22

Changes and New Features in Order Entry.................................................. 22

Support for Integrated Serialized Inventory and Lot Tracking .......................... 22

Improved Reports ................................................................... 23

No Default Item Quantity for Debit Notes ........................................... 23

Changes and New Features in Purchase Orders............................................. 24

Support for Integrated Serialized Inventory and Lot Tracking .......................... 24

Enhanced P/O Reports................................................................... 24

Changes and New Features in Project and Job Costing ..................................... 24

New Quick Search Fields in Contract Maintenance ...................................... 24

Ability to Print Revenue Recognition and Billing Worksheets ............................ 25

Support for Integrated Serialized Inventory and Lot Tracking .......................... 25

Changes and New Features in Return Material Authorization ............................... 25

Support for Integrated Serialized Inventory and Lot Tracking .......................... 25

New Reports of Serial Numbers and Lots ............................................... 26

Enhanced Comments Options for RMA Templates....................................... 26

Improved Validation in RMA Authorizations Setup ...................................... 26

Enhanced Return Authorization Entry ................................................... 26

Support for Customer, Vendor, and Item Number Change.............................. 27

Changes and New Features in G/L Consolidations .......................................... 27

Changes and New Features in Intercompany Transactions ................................. 27

Upgrading from Version 5.4 ............................................................. 27

Upgrading from Version 5.3 ............................................................. 28

Changes and New Features in Tax Services................................................. 28

Streamlined Documentation and User Assistance........................................... 28

iv Sage Accpac ERP Extended Enterprise Edition

Sage Accpac ERP

What’s New in Version 5.6

Sage Accpac ERP 5.6 delivers the features that our customers have
requested most often, including more efficient installation and activation
processes and major enhancements throughout the entire suite of
programs.

This document contains information about the exciting new features and
changes in the following Sage Accpac ERP programs:

• System Manager

• Sage Accpac Intelligence

• Bank Services

• General Ledger

• Accounts Payable

• Accounts Receivable

• Canadian and US Payroll

• Inventory Control

• Order Entry

• Project and Job Costing

• Purchase Orders

• Return Material Authorization

• Tax Services

• G/L Consolidations

• Intercompany Transactions

It also includes information about our revised documentation set.

Changes and New Features in System Manager

System Manager 5.6 introduces the following new features and
improvements:

• Easier and more efficient program installation and activation.

• A new License Manager that lets you maintain all your program

activation codes and LanPak licenses in one place.

• New security authorizations that support changes in Bank Services and
Canadian and US Payroll.

What's New in Version 5.6 1

Changes and New Features in System Manager

Dramatically Improved Program Installation and Activation

You can now install, upgrade, or modify all your Sage Accpac ERP
programs from a single DVD in one smooth process.

Similarly, you can activate all your Sage Accpac programs in a single
process. Now, you select all the programs you want to activate on the
Data Activation form, and then click once to begin activation.

Note: You now install Bank Services, Tax Services, and

G/L Subledger Services separately from System Manager. In earlier
versions, these programs were installed together with System
Manager.

New License Administration and Registration

We have added a new License Manager that launches during program
installation, letting you enter serial numbers and activation codes for your
new Sage Accpac programs and LanPaks.

You can also open the License Manager from the Sage Accpac desktop, if
you need to add or change any licensing information, later.

• View licensing information for your Sage Accpac programs, including
the number of users authorized under each LanPak license.

• Enter serial numbers and activation codes for the Sage Accpac
programs and services that your company is using.

• When necessary, change the company name to which your Sage
Accpac software is registered.

New Security Authorizations for Bank Services

The Security Groups form in Administrative Services provides the following
new security authorizations to support changes in Bank Services 5.6:

• Reverse Bank Entries

• Post Bank Entries

• Transaction History Inquiry

• Print Deposit Register

• Clear History

• Setup Maintenance

In addition, we have renamed the Return Customer Receipts
authorization. It is now called Reverse Customer Receipts.

2 Sage Accpac ERP Extended Enterprise Edition

New Sage Accpac Intelligence

New Security Authorizations for US and Canadian Payroll

The Security Groups form in Administrative Services provides the following
security authorizations for US and Canadian Payroll:

• Employee Security Setup

• Selection List Maintenance

• Transfer Employee Timecard.

These changes support the new Employee Level Security features added
to US and Canadian Payroll in this version.

Discontinued Support for IBM DB2

Sage Accpac ERP version 5.6 does not support IBM DB2 databases. As an
alternative to DB2, Sage is offering assistance to our customers to migrate
data to MS SQL. For details about this offer, check the information at the
following URL:

http://www.sageaccpac.com/products/systemrequirements

New Sage Accpac Intelligence

Sage Accpac 5.6 ships with a new business intelligence program, Sage
Accpac Intelligence (SAI).

SAI lets financial managers easily create reports and analyze Sage Accpac
data using the familiar Microsoft Excel application. It includes the following
components:

• Report Viewer (provides basic editing functions that let you filter
data, change parameters, and drill down from existing reports and
templates).

• Report Manager (lets you use Sage Accpac data containers to create
and edit reports, and set security and permissions for the reports).

• Connector (lets you connect to unlimited ODBC data sources, such as
CRM or additional ERP companies).

• Analysis (lets you create OLAP cubes for rapid analysis of your Sage
Accpac data in Microsoft Excel).

.

Note: No 30-day licenses are available for Sage Accpac

Intelligence. One Report Manager license for one user is free with
Sage Accpac ERP. However, you must have a permanent license to
use the Analysis and Connector programs.

What's New in Version 5.6 3