Ricoh Type 480 User Manual

Scanner Option

Type 480

Operating Instructions

Scanner Reference

Getting Started

Sending Scan Files by E-mail

Sending Scan Files by Scan to Folder

Storing Files

Delivering Scan Files

Using the Network TWAIN Scanner Function

Configuring/Registering Scan Settings

Troubleshooting

Initial Scanner Setup

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in the "General Settings Guide" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Trademarks

• Adobe

, PostScript®, and Acrobat® are trademarks of Adobe Systems Incorporated.

• Pentium® is a registered trademark of Intel Corporation.

•Microsoft

, Windows®, and Windows NT® are registered trademarks of Microsoft Corporation.

• Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

• The product name of Windows® 98 is Microsoft® Windows® 98.

• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).

• The product names of Windows

Microsoft Microsoft Microsoft

• The product names of Windows® XP are as follows:

Microsoft Microsoft

• The product names of Windows ServerTM 2003 are as follows:

Microsoft Microsoft Microsoft

• The product names of Windows NT® 4.0 are as follows:

Microsoft Microsoft

Windows® 2000 Professional

Windows® 2000 Server

Windows® 2000 Advanced Server

Windows® XP Home Edition

Windows® XP Professional

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Workstation 4.0

Windows NT® Server 4.0

2000 are as follows:

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ The manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions"

• CD-ROM 2 "Scanner Driver and Utilities"

❖❖❖❖ General Settings Guide

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions and troubleshooting. Refer to this manual for Address Book procedures such as registering e-mail addresses and user codes.

❖❖❖❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the scanner (Type 480) in a network environment. For details about network settings of the scanner (RW480) and printer (RW480) , see the manual that comes with the related option.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Scanner Reference (Scanner Option Type 480) (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Utilities".

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder Lite, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations with DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

❖❖❖❖ Other manuals

• Manuals for Printer (RW480) function

• Manuals for Scanner (RW480) function

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols ..................................................................................................................... 1

Names of Major Options ............................................................................................ 1

1. Getting Started

Control Panel..........................................................................................................3

Network Scanner....................................................................................................5

E-mail ......................................................................................................................... 5

Scan to Folder ............................................................................................................ 6

Store...........................................................................................................................7

Network Delivery Scanner..........................................................................................8

Network TWAIN Scanner ........................................................................................... 9

Installing Software ...............................................................................................10

Quick Install.............................................................................................................. 10

TWAIN Driver ........................................................................................................... 10

DeskTopBinder ........................................................................................................ 11

User Authentication ............................................................................................. 12

User Code Authentication (Using the Control Panel)...............................................12

Log Off (Using the Control Panel) ............................................................................ 13

Programming E-mail Addresses and Folders ...................................................14

Specifying How to Start Scanning .....................................................................15

2. Sending Scan Files by E-mail

Preparation for Sending by E-mail .....................................................................17

E-mail Screen........................................................................................................... 18

Sending Scan Files by E-mail.............................................................................19

Procedure for Sending E-mail .................................................................................. 19

Simultaneous Storage and Sending by E-mail......................................................... 28

Checking the E-mail Results...............................................................................30

3. Sending Scan Files by Scan to Folder

Preparation for Sending by Scan to Folder.......................................................31

Scan to Folder Screen ............................................................................................. 32

Sending Scan Files by Scan to Folder...............................................................34

Procedure for Sending by Scan to Folder ................................................................ 34

Simultaneous Storage and Sending by Scan to Folder ...........................................41

Checking the Scan to Folder Results ................................................................42

iii

4. Storing Files

Storing Files ......................................................................................................... 43

Storage Procedure ................................................................................................... 44

Displaying the List of Stored Files ..................................................................... 47

Viewing the List ........................................................................................................48

Searching for Files ................................................................................................... 49

Sending Stored Files by E-mail or Scan to Folder, or Delivering .............................50

Checking Stored Files from a Client Computer ........................................................ 51

Managing Stored Files.........................................................................................53

Deleting Files ........................................................................................................... 53

Changing File Information ........................................................................................ 53

5. Delivering Scan Files

Preparation for Delivering...................................................................................58

Network Delivery Scanner Screen ...........................................................................59

Delivering Scan Files...........................................................................................60

Delivery Procedure................................................................................................... 60

Simultaneous Storage and Delivery .........................................................................65

Checking the Status of Delivery.........................................................................67

6. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................69

Scanning Originals ..............................................................................................70

7. Configuring/Registering Scan Settings

Specifying Scan Settings....................................................................................73

Specifying the Orientation and Output Tray of the Original ............................75

For E-mail, Scan to Folder, and a Network Delivery Scanner..................................75

For a Network TWAIN Scanner................................................................................76

Scanning Multiple Pages into a Single File.......................................................77

When a Time Limit Is Specified for Additional Originals .......................................... 77

When a Time Limit Is Not Specified for Additional Originals.................................... 78

Programs ..............................................................................................................80

Registering a Program ............................................................................................. 80

Recalling a Program.................................................................................................81

Changing a Registered Program..............................................................................81

Deleting a Program .................................................................................................. 81

Changing the Program Name ..................................................................................82

8. Troubleshooting

If Your Machine Does Not Operate As You Want..............................................83

When Scanning Is Not Performed as Expected .......................................................83

When the Delivery Function Does Not Work............................................................ 83

When Stored Files Cannot Be Accessed ................................................................. 84

Network Cannot Be Browsed When Sending a Scan File .......................................84

The TWAIN Driver Cannot Be Started .....................................................................84

Stored Files Cannot Be Edited................................................................................. 84

The Network Delivery Function Cannot Be Used..................................................... 84

Operations are not possible when messages appear .............................................. 85

When a Message Is Displayed............................................................................86

When an Error Message Appears on the Control Panel ..........................................86

When an Error Message Appears on the Client Computer ......................................92

9. Initial Scanner Setup

Scanner Features.................................................................................................95

Adjusting Scanner Features ...............................................................................97

Settings.................................................................................................................98

Scan Settings ...........................................................................................................98

Destination List Settings......................................................................................... 101

Send Settings .........................................................................................................101

Administrator Tools ................................................................................................ 103

10.Appendix

Relationship between Resolution and original size .......................................105

When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner

When Using as a Network TWAIN Scanner........................................................... 108

Placing Originals................................................................................................ 109

Software Supplied on CD-ROM ........................................................................110

Table of files ...........................................................................................................110

TWAIN Driver ......................................................................................................... 110

DeskTopBinder ...................................................................................................... 111

Specifications for Transmission/Store/Delivery Functions...........................112

Transmission ..........................................................................................................112

Store....................................................................................................................... 114

The network delivery scanner function...................................................................114

Specifications.....................................................................................................115

INDEX....................................................................................................... 116

...106

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Scanner Option Type 480 → scanner option

The following software products are referred to using a general name:

• DeskTopBinder Lite and DeskTopBinder Professional

• ScanRouter EX Professional

er delivery software

Optional

and ScanRouter EX Enterprise* → the ScanRout-

→ DeskTopBinder

1. Getting Started

Control Panel

This illustration shows the control panel when options are installed.

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1. Indicators

Display errors and the machine status. See "Control Panel", General Settings Guide.

m: Data In Indicator (indicates data is being received.).

D: Add Toner indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator

{{{{User Tools/Counter}}}} key

Use to change default or operation parameters according to the operating conditions.

3. Display panel

Displays the operation status and messages.

Note

❒ Screenshots in this manual are exam-

ples and may differ from actual screens.

4. {

{Check Modes}}}} key

{{

Press to check the destinations which are currently selected.

5. {

{Program}}}} key

{{

Use to register settings used frequently as a program or to recall the registered program.

6. {

{Clear Modes}}}} key

{{

Press to clear the current settings.

7. {

{Energy Saver}}}} key

{{

Press this key to begin warm-up. Pressing this key again while in warm-up

mode cancels warm-up.

Note

❒ This key is inactive while scanning or

setting scanner defaults.

8. {

{Interrupt}}}} key

{{

Press this key to interrupt the scanner mode and to activate the copy mode.

9. Main power indicator and power

indicator

The main power indicator lights up when the main power switch is set to on. The power indicator lights up when the machine is on.

Important

❒ Do not turn off the main power

while the power indicator is lit or blinking. Doing so may cause a failure of the hard disk.

Getting Started

10. Operation switch

Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. See "Turning On the Power", General Set- tings Guide.

Note

❒ This key is inactive while scanning or

setting scanner defaults.

11. Function status indicators

• When lit green, the corresponding function is active.

• When lit red, the corresponding function is interrupted. Press the respective key, and then follow the instructions that appear on the screen.

12. Function keys

Press the {{{{Copy}}}}, {{{{Document Server}}}}, or {{{{Scanner}}}} key to activate the respective

function. The display content changes accordingly.

The indicator for the selected function lights up.

13. Number keys

Use to enter numeric values.

14. {

{#}}}} key (Enter key)

{{

Use to confirm the entered numeric value.

15. {

{Clear/Stop}}}} key

{{

• Clear: Clears an entered numeric value

• Stop: Stops scanning

16. {

{Start}}}} key

{{

Use to begin scanning, file storing, or delivery.

Note

❒ Using the default setting, you can start

scanning, storing, and delivering files, simply by loading them (without pressing the {{{{Start}}}} key). For details about how to start scanning, see “Sys- tem Settings”, General Settings Guide.

Network Scanner

By installing the scanner option, the machine can be used as a network scanner.

As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner.

E-mail

A scan file that is attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.

Reference

p.17 “Sending Scan Files by E-mail”

1. This machine

A scan file can be attached to an e-mail and sent to a mail server. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.

2. Mail server

A mail server is an SMTP server used for an e-mail system. It transfers a received email to a specified destination through a LAN or the Internet.

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3. Client computer

An e-mail with a scan file attached is received from the mail server.

Check the content of the file using an appropriate application.

4. LDAP server

The LDAP server provides a directory service for search operations or inquiries from a client computer on the same network.

You can use the LDAP server to search for e-mail information when the server is used as data base to manage user authentication and e-mail accounts.

Getting Started

Scan to Folder

A scan file can be sent to the FTP server folders or the shared Windows folders on the same network.

Reference

p.31 “Sending Scan Files by Scan to Folder”

1. This machine

A scan file can be sent to the FTP server folders using FTP or to the shared Windows folders using SMB. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.

2. FTP server

The FTP server is a server that provides file transfer services among computers on the same network. A scan file that is sent to the FTP server is stored, and the stored files can be downloaded by a client computer that logs on to the FTP server.

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3. Client computer

A scan file that is sent from the machine is received in shared Windows folders.

Check the content of the file using an appropriate application.

Network Scanner

Store

You can store scanned documents as files on the machine’s hard disk. The stored scan files can be viewed, copied, deleted, or retrieved over the network using DeskTopBinder from a client computer. You can also view, delete or download scan files over the network using Web Image Monitor from the client. A file can be searched for using the user name or the file name. Also, others can be kept from viewing a file by setting a password for the file.

Reference

p.43 “Storing Files”

1. This machine

A scan file from the originals scanned by the machine is stored.

Reference

For details about DeskTopBinder, see the DeskTopBinder manuals. See p.i “Manuals for This Machine”.

For details about Web Image Monitor, see the Web Image Monitor Help.

2. Client computer

A stored file can be viewed, copied, or deleted by connecting to the machine using DeskTopBinder.

Also, a file stored in the machine can be viewed, downloaded, or deleted using Web Image Monitor.

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Getting Started

Network Delivery Scanner

A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.57 “Delivering Scan Files”

Note

❒ To use the delivery scanner function, a delivery server installed with the

ScanRouter delivery software is required.

❒ When the ScanRouter delivery software is used, the machine can also deliver

scan files using e-mail, store scan files in the document management server.

1. This machine

A scan file from the originals scanned by the machine is sent to the delivery server.

In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be delivered all at once. See p.65 “Simulta- neous Storage and Delivery”.

2. Delivery server

The ScanRouter delivery software is installed in this computer which is used as a delivery server.

A received file is delivered to the in-tray of the specified destination (A in the figure). According to the settings of the intray, the file is stored in the in-tray or in a Windows folder (B in the figure).

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3. Client computer

The contents of a stored file can be checked in the following ways:

• View the file in the in-tray using Desk-

TopBinder to check the contents. (C in the figure)

• Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an appropriate application. (D in the figure)

• Access the Windows folder where the file is stored via the network, and check the contents with an appropriate application. (E in the figure)

Network Scanner

Reference

For details about DeskTopBinder, or Auto Document Link, see the respective manuals. See p.i “Manuals for This Machine”.

Network TWAIN Scanner

The scanner function of this machine can be used from a client computer via a network using Ethernet, optional IEEE 1394 (IP over 1394), or optional IEEE

802.11b (wireless LAN).

Reference

p.69 “Using the Network TWAIN Scanner Function”

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1. This machine

The scanner function of the machine can be used from a client computer via a network.

Note

❒ When using the machine as a network TWAIN scanner, it is not necessary to

press the {{{{Scanner}}}} key on the control panel. When the TWAIN Driver becomes active on a client computer, the display automatically switches to the following screen.

❒ Press [Exit] to use functions other than the network TWAIN scanner function.

2. Client computer

Originals are scanned using the TWAIN Driver from an application.

Getting Started

Installing Software

This section describes how to install the software supplied on the “Scan- ner Driver and Utilities".

Reference

For details about the software on the CD-ROM and the system requirements of the software, see p.110 “Software Supplied on CDROM”.

Quick Install

When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0, the installer starts automatically (Auto Run) to install various software.

Note

❒ If Plug and Play starts, click [Can-

cel] in the [New Hardware Found], [Device Driver Wizard], or [Found New Hardware Wizard] dialog box, and then insert the CD-ROM. The [New Hardware Found], [Device Driver Wizard], or [Found New Hardware Wizard]

dialog box appears depending on the operating system used.

❒ Auto Run may not automatically

work with certain operating system settings. If this happens, launch “SETUP.exe” on the CDROM root directory.

❒ To disable Auto Run, press the

{{{{SHIFT}}}} key when inserting the CD-ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

❒ If [Cancel] is selected during instal-

lation, the installation will be stopped and all the remaining software will not be installed. If [Can- cel] has been selected, reinstall the remaining software after restarting the client computer.

❒ For information about the software

that can be installed by Auto Run, see p.110 “Software Supplied on CD-ROM”.

Limitation

❒ For installation under Windows

2000/XP, Windows Server 2003, or Windows NT 4.0, log on as an Administrators group member.

TWAIN Driver

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN Driver on a client computer.

If an application that supports TWAIN is not installed on the client computer, it is also necessary to install DeskTopBinder. For information about the installation of DeskTopBinder, see p.11 “DeskTopBinder”.

Preparation

Before installation, check the system requirements for the TWAIN Driver. For details about the system requirements, see p.110 “Soft- ware Supplied on CD-ROM”.

Note

❒ Use Auto Run for installation.

Start Windows, and then insert

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the CD-ROM labeled "Scanner Driver and Utilities" into the CDROM drive of the client computer.

Reference

If the installer does not start automatically, see p.10 “Quick Install”.

Click [TWAIN Driver].

BBBB

The Software Setup screen appears.

The installer of the TWAIN Driv-

CCCC

er starts. Follow the instructions.

Note

❒ When the installation is com-

plete, a message about restarting the client computer may appear. In this case, restart the client computer.

❒ After the installation is com-

plete, a folder with the name of the machine in use is in [Pro- gram] on the [Start] menu. Help can be displayed from here.

Installing Software

DeskTopBinder

To check an in-tray or to retrieve files using the network delivery scanner function, you must install DeskTopBinder on the client computer.

Preparation

Before installation, check the system requirements for DeskTopBinder. See p.110 “Software Supplied on CD-ROM”.

Note

❒ Use Auto Run for installation.

❒ To use the network delivery scan-

ner function, you need to install the ScanRouter delivery software (optional) on the computer used as the delivery server.

Start Windows, and then insert

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the CD-ROM labeled “Scanner Driver and Document Management Utility” into the CD-ROM drive of the client computer.

The CD-ROM Launcher screen appears.

❒ Notes on using the network

TWAIN scanner are provided in “Readme.txt”. Be sure to read them before use.

Click [DeskTopBinder Lite].

BBBB

The DeskTopBinder Lite Setup screen appears.

Click [DeskTopBinder Lite]. The in-

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staller of the DeskTopBinder starts. Follow the instructions on the screen.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be dis- played from the Setup screen of DeskTopBinder.

Getting Started

User Authentication

When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations. Be sure to log off to prevent unauthorized users from using the machine.

Note

❒ Consult the User Administrator

about your login user name, password, and user code. For details about the various types of user authentication, consult the appropriate administrators.

❒ For user code authentication, enter

a number registered in the address book as [User Code].

User Code Authentication (Using the Control Panel)

When user code authentication is set, the following screen appears.

Login (Using the Control Panel)

Follow the procedure below to log in when Basic Authentication, Windows Authentication, or LDAP Authentication is set.

Press [Enter] for [Login User Name].

AAAA

Enter a login user name, and then

BBBB

press [OK].

Press [Enter] for [Login Password].

CCCC

Enter a login password, and then

DDDD

press [OK].

Press [Login].

EEEE

When the user is authenticated, the screen for the function you are using appears.

Enter a User Code (eight digit), and then press [####].

Note

❒ You do not need to log off after

user code authentication.

Log Off (Using the Control Panel)

User Authentication

Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentication is set.

Press {{{{User Tools / Counter}}}}.

AAAA

Press [Logout].

BBBB

Press [Yes].

CCCC

Press{{{{User Tools / Counter}}}}.

DDDD

Getting Started

Programming E-mail Addresses and Folders

You can program e-mail addresses and folders using Address Book Management in the Administrator Tools menu under System Settings.

You can also register the programmed e-mail addresses and folders in a Group.

Note

❒ You can register entries in the address book using Web Image Monitor or

SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see "Monitoring and Configuring the Printer", Network Guide. For details about registering addresses, see each application’s Help.

❒ Depending on the machine type, you may not be able to use the machine

when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes.

Reference

“E-mail Destination”, General Settings Guide

“Folder Destination”, General Settings Guide

“Registering Destinations to a Group”, General Settings Guide

Specifying How to Start Scanning

There are two ways to start scanning:

• Placing originals

• Pressing the {{{{Start}}}} key.

Using the default setting, you can start scanning, storing, and delivering files simply by loading them (without pressing the {{{{Start}}}} key). When you do this, the {{{{Start}}}} key does not light. However, in the following situations, press the {{{{Start}}}} key.

• When you print the scanner journal

• Right after you remove misfed paper

• Right after you specify an entry (such as the destination) required for scan-

ning

Note

❒ You can specify that the {{{{Start}}}} key must be pressed to start scanning. For de-

tails about specifying how to start scanning, see “System Settings”, General Settings Guide.

Getting Started

Sending Scan Files by E-mail

Scan files can be sent from this machine to specified destinations using the email system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used.

Preparation for Sending by E-mail

To send scan files by the e-mail system, the preparation described below is required.

Note

❒ If you establish an e-mail server on the network, set up the e-mail server on

the network in advance. For information about setting up an e-mail server, see the manuals of the mail server to be used and the software to be installed.

Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE

802.11b interface unit is required.

See Network Guide.

To send scan files by e-mail, the following [System Settings] settings must be specified correctly. (Certain other settings must also be specified.)

• IP address

• subnet mask

• DNS server

• SMTP server name

For details about making settings and other settings, see

work Guide formation in the address book. For details, see General Settings Guide.

Make settings for sending e-mail such as file type priority and sender's default.

See p.101 “Send Settings”.

. You also need to register destinations and other in-

Net-

Sending Scan Files by E-mail

E-mail Screen

The e-mail is as shown.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like .

1. Destination field

Displays the selected destination. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [UUUUPrev.] or

[TTTTNext].

Note

❒ To check the selected destinations,

press the {{{{Check Modes}}}} key.

[] E-mail/Scan to Folder

Press to switch between the e-mail function and the Scan to Folder function. You can send a file to e-mail destinations and Scan to Folder destinations at the same time.

3. E-mail icon ( )

Indicates that the e-mail screen is displayed.

[Registration No.]

Press to specify a destination using a five digit registration number.

[Manual Input]

When specifying a destination that is not listed, press [ the destination using the soft keyboard.

Manual Input

], and then enter

[Attach Sender's Name] [Return Re-

ceipt] [Subject / Message] [Attached File]

Set the sender, a reception confirmation e-mail, subject, and message of the e-mail to be sent.

If necessary, specify the file type and file name of the scan file attached to the email.

[] Switch Destination

List/Search/Switch Title

Press to switch a destination from the delivery server list to the destination list of this machine, to search for an e-mail destination.

8. Destination list

Displays the destinations registered in the delivery server or this machine.

Note

❒ When the entire list does not fit on one

screen, [UUUU] or [TTTT] can be used to scroll through the list.

❒ Group destinations are denoted by

this symbol ( ).

Sending Scan Files by E-mail

Procedure for Sending E-mail

A scan file is sent after scan settings and destinations are specified.

Press the {{{{Scanner}}}} key.

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Note

❒ The illustration is an example.

The actual appearance may be different.

Make sure that no previous set-

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tings remain.

Note

❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

Reference

There are two ways to specify scan settings, as described below:

• Configure each setting for scanning. For details, see p.73 “Specifying Scan Settings”.

• Recall registered settings. For details, see p.80 “Programs”.

If the network delivery scanner

EEEE

screen appears, switch to the email screen.

A Press []. B Press [Switch Destination List].

C Press [E-mail].

Make settings for the original,

CCCC

such as orientation and output tray.

Reference

p.75 “Specifying the Orientation and Output Tray of the Original”

Make the scan settings.

DDDD

D Press [Exit].

The e-mail screen appears.

Specify the destination.

FFFF

You can specify the destination in the following ways:

•

Select it from the destination list.

• Specify its registration number.

•

Enter the e-mail address directly.

• Search for it in the destination list.

• Search for it in the LDAP server.

Sending Scan Files by E-mail

Note

❒ Destinations in the destination

list and registration numbers must be registered in advance in [System Settings]. For details, see “System Settings”, General Settings Guide.

❒ For details about the maximum

number of destinations that can be selected for each transmission, see p.112 “E-mail”.

❒ Before selecting the destination,

be sure to select [To]. If necessary, select [Cc] or [Bcc] and the respective destinations.

❒ Depending on the security set-

tings, certain destinations may not be displayed.

Selecting a destination from the list

A Select the destination.

B To select more destinations, re-

peat steps AAAA.

Note

❒

To deselect a destination, press the destination once more, or press [UUUUPrev.] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear/Stop}}}} key.

Using a registration number to select a destination

A Press [Registration No.]. B Enter the five digit registration

number that has been assigned to a destination folder using the number keys.

If the entered number is less than five digits, press the {{{{#}}}} key after the last number.

Example: To enter 00003 Press the {{{{3}}}} key, and then

press the {{{{#}}}} key.

The selected destination is highlighted and also displayed in the destination field at the top of the screen.

Note

❒ If the target destination does

not appear, take one of the following steps:

• Display the destination by selecting its initial letter from the title.

• Display the destination by pressing [UUUU] or [TTTT].

C To select more destinations, re-

peat steps AAAA to BBBB.

Note

❒

To deselect a destination, press [UUUUPrev.] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear/Stop}}}} key.

Sending Scan Files by E-mail

Manual entry of an e-mail address

A Press [Manual Input].

The soft keyboard appears.

Note

❒ Depending on the security

settings, [Manual Input] may not be displayed.

B Enter the e-mail address.

Note

❒ For details about the maxi-

mum number of characters that can be entered, see p.112 “E-mail”.

❒ It is possible to enter alpha-

numeric characters and periods. The symbols ( ) \ , ; : ” and spaces cannot be entered. For details, see p.112 “E-mail”.

Note

❒

To deselect a destination, press [UUUUPrev.] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear/Stop}}}} key.

Searching for a destination in the destination list

A Press [].

B Press [Search by Dest. Name].

C Press [OK].

Note

❒ An e-mail address entered

manually can be registered in the list. Press [ProgDest], and a screen for registering the email address appears. For information, see General Set- tings Guide.

❒ To change an e-mail address

entered, press [Change] located on the left side of the destination field. The soft keyboard appears. Make any changes, and then press [OK].

❒ To check the selected desti-

nations, press the {{{{Check Modes}}}} key.

❒ Depending on the security

settings, [ProgDest] may not be displayed.

D To enter more destinations, re-

peat steps AAAA to CCCC.

The soft keyboard appears.

Note

❒ To search using an e-mail ad-

dresses, press [E-mail Ad- dress].

C Enter part of the destination

name.

Note

❒ Enter the first character or

characters of the destination name.

❒ It is also possible to perform

a combined search using

[Search by Dest. Name] and [E- mail Address].

Sending Scan Files by E-mail

❒ It is necessary to differentiate

between uppercase and lowercase letters.

D Press [OK]. E Select a destination.

F Press [Exit].

Searching for a destination in the LDAP server

A Press [].

❒ Make sure that the LDAP

server you want to search is selected and highlighted. If a server is not selected, the search is not performed and an error message appears.

E Press [OK]. F Press [Advanced Search].

Enter a character string related to the destination for a search condition such as

Address] Name]

[Fax Number], [Company

, or

[Department Name]

[Name], [E-mail

B Press [Search LDAP].

C Press [Select Server]. D Select the LDAP server.

Note

❒ The LDAP server can be reg-

istered in advance in [System

Settings]. For details, see Net- work Guide.

Note

❒

Each search condition (Name, E-mail Address, Fax Number, Company Name, and Department Name) corresponds to a item that is registered in the LDAP server.

❒ If you press a search condi-

tion item, the soft keyboard appears. Enter the first character or characters for the name, address, or number.

❒

If you select [SSSS in [Program / Change / Delete

LDAP Server] in [Administrator Tools] in [System Settings],

you can add a field for LDAP search. For details, see Net- work Guide.

Search Options

]

+ 98 hidden pages

Ricoh Type 480 User Manual

Introduction

Important

Trademarks

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Names of Major Options

1. Getting Started

Control Panel

Network Scanner

E-mail

Scan to Folder

Store

Network Delivery Scanner

Network TWAIN Scanner

Installing Software

Quick Install

TWAIN Driver

DeskTopBinder

User Authentication

User Code Authentication (Using the Control Panel)

Login (Using the Control Panel)

Log Off (Using the Control Panel)

Programming E-mail Addresses and Folders

Specifying How to Start Scanning

Sending Scan Files by E-mail

Preparation for Sending by E-mail

E-mail Screen

Sending Scan Files by E-mail

Procedure for Sending E-mail