Ricoh Type 480 User Manual

Page 1
Scanner Option
Type 480
Operating Instructions
Scanner Reference
Getting Started
Sending Scan Files by E-mail
Storing Files
Delivering Scan Files
Using the Network TWAIN Scanner Function
Configuring/Registering Scan Settings
Troubleshooting
Initial Scanner Setup
Appendix
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
Page 2

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens­es.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing cer­tain items, consult with your legal advisor.

Trademarks

®
Adobe
, PostScript®, and Acrobat® are trademarks of Adobe Systems Incorporated.
Pentium® is a registered trademark of Intel Corporation.
®
•Microsoft
, Windows®, and Windows NT® are registered trademarks of Microsoft Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.
®
The product name of Windows
95 is Microsoft® Windows® 95.
The product name of Windows® 98 is Microsoft® Windows® 98.
The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).
®
The product names of Windows
Microsoft Microsoft Microsoft
The product names of Windows® XP are as follows:
Microsoft Microsoft
The product names of Windows ServerTM 2003 are as follows:
Microsoft Microsoft Microsoft
The product names of Windows NT® 4.0 are as follows:
Microsoft Microsoft
®
Windows® 2000 Professional
®
Windows® 2000 Server
®
Windows® 2000 Advanced Server
®
Windows® XP Home Edition
®
Windows® XP Professional
®
Windows ServerTM 2003 Standard Edition
®
Windows ServerTM 2003 Enterprise Edition
®
Windows ServerTM 2003 Web Edition
®
Windows NT® Workstation 4.0
®
Windows NT® Server 4.0
2000 are as follows:
Page 3

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.
Note
The manuals provided are specific to machine type.
Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
Two CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions"
• CD-ROM 2 "Scanner Driver and Utilities"
❖❖❖❖ General Settings Guide
Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions and troubleshooting. Refer to this manual for Address Book procedures such as registering e-mail addresses and user codes.
❖❖❖❖ Security Reference
This manual is for administrators of this machine. It describes security func­tions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and admin­istrator authentication.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the scanner (Type 480) in a network environment. For details about network settings of the scanner (RW480) and printer (RW480) , see the manual that comes with the related option.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier function.
❖❖❖❖ Scanner Reference (Scanner Option Type 480) (this manual) (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan­ner function.
i
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❖❖❖❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Utilities".
DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes the installation of DeskTopBinder Lite, and the operating envi­ronment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.
DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations with DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTop­Binder Lite is installed.
Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when Desk­TopBinder Lite is installed.
❖❖❖❖ Other manuals
Manuals for Printer (RW480) function
Manuals for Scanner (RW480) function
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TABLE OF CONTENTS

Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols ..................................................................................................................... 1
Names of Major Options ............................................................................................ 1
1. Getting Started
Control Panel..........................................................................................................3
Network Scanner....................................................................................................5
E-mail ......................................................................................................................... 5
Scan to Folder ............................................................................................................ 6
Store...........................................................................................................................7
Network Delivery Scanner..........................................................................................8
Network TWAIN Scanner ........................................................................................... 9
Installing Software ...............................................................................................10
Quick Install.............................................................................................................. 10
TWAIN Driver ........................................................................................................... 10
DeskTopBinder ........................................................................................................ 11
User Authentication ............................................................................................. 12
User Code Authentication (Using the Control Panel)...............................................12
Login (Using the Control Panel) ............................................................................... 12
Log Off (Using the Control Panel) ............................................................................ 13
Programming E-mail Addresses and Folders ...................................................14
Specifying How to Start Scanning .....................................................................15
2. Sending Scan Files by E-mail
Preparation for Sending by E-mail .....................................................................17
E-mail Screen........................................................................................................... 18
Sending Scan Files by E-mail.............................................................................19
Procedure for Sending E-mail .................................................................................. 19
Simultaneous Storage and Sending by E-mail......................................................... 28
Checking the E-mail Results...............................................................................30
3. Sending Scan Files by Scan to Folder
Preparation for Sending by Scan to Folder.......................................................31
Scan to Folder Screen ............................................................................................. 32
Sending Scan Files by Scan to Folder...............................................................34
Procedure for Sending by Scan to Folder ................................................................ 34
Simultaneous Storage and Sending by Scan to Folder ...........................................41
Checking the Scan to Folder Results ................................................................42
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4. Storing Files
Storing Files ......................................................................................................... 43
Storage Procedure ................................................................................................... 44
Displaying the List of Stored Files ..................................................................... 47
Viewing the List ........................................................................................................48
Searching for Files ................................................................................................... 49
Sending Stored Files by E-mail or Scan to Folder, or Delivering .............................50
Checking Stored Files from a Client Computer ........................................................ 51
Managing Stored Files.........................................................................................53
Deleting Files ........................................................................................................... 53
Changing File Information ........................................................................................ 53
5. Delivering Scan Files
Preparation for Delivering...................................................................................58
Network Delivery Scanner Screen ...........................................................................59
Delivering Scan Files...........................................................................................60
Delivery Procedure................................................................................................... 60
Simultaneous Storage and Delivery .........................................................................65
Checking the Status of Delivery.........................................................................67
6. Using the Network TWAIN Scanner Function
Preparation for Using the Network TWAIN Scanner.........................................69
Scanning Originals ..............................................................................................70
7. Configuring/Registering Scan Settings
Specifying Scan Settings....................................................................................73
Specifying the Orientation and Output Tray of the Original ............................75
For E-mail, Scan to Folder, and a Network Delivery Scanner..................................75
For a Network TWAIN Scanner................................................................................76
Scanning Multiple Pages into a Single File.......................................................77
When a Time Limit Is Specified for Additional Originals .......................................... 77
When a Time Limit Is Not Specified for Additional Originals.................................... 78
Programs ..............................................................................................................80
Registering a Program ............................................................................................. 80
Recalling a Program.................................................................................................81
Changing a Registered Program..............................................................................81
Deleting a Program .................................................................................................. 81
Changing the Program Name ..................................................................................82
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8. Troubleshooting
If Your Machine Does Not Operate As You Want..............................................83
When Scanning Is Not Performed as Expected .......................................................83
When the Delivery Function Does Not Work............................................................ 83
When Stored Files Cannot Be Accessed ................................................................. 84
Network Cannot Be Browsed When Sending a Scan File .......................................84
The TWAIN Driver Cannot Be Started .....................................................................84
Stored Files Cannot Be Edited................................................................................. 84
The Network Delivery Function Cannot Be Used..................................................... 84
Operations are not possible when messages appear .............................................. 85
When a Message Is Displayed............................................................................86
When an Error Message Appears on the Control Panel ..........................................86
When an Error Message Appears on the Client Computer ......................................92
9. Initial Scanner Setup
Scanner Features.................................................................................................95
Adjusting Scanner Features ...............................................................................97
Settings.................................................................................................................98
Scan Settings ...........................................................................................................98
Destination List Settings......................................................................................... 101
Send Settings .........................................................................................................101
Administrator Tools ................................................................................................ 103
10.Appendix
Relationship between Resolution and original size .......................................105
When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner
When Using as a Network TWAIN Scanner........................................................... 108
Placing Originals................................................................................................ 109
Software Supplied on CD-ROM ........................................................................110
Table of files ...........................................................................................................110
TWAIN Driver ......................................................................................................... 110
DeskTopBinder ...................................................................................................... 111
Specifications for Transmission/Store/Delivery Functions...........................112
Transmission ..........................................................................................................112
Store....................................................................................................................... 114
The network delivery scanner function...................................................................114
Specifications.....................................................................................................115
INDEX....................................................................................................... 116
...106
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Page 9

How to Read This Manual

Symbols

In this manual, the following symbols are used:
Important
If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op­erating.
Note
This symbol indicates precautions for operation or actions to take after misoper­ation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:
Scanner Option Type 480 → scanner option
The following software products are referred to using a general name:
DeskTopBinder Lite and DeskTopBinder Professional
ScanRouter EX Professional
er delivery software
*
Optional
*
and ScanRouter EX Enterprise* the ScanRout-
*
DeskTopBinder
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2
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1. Getting Started

Control Panel

This illustration shows the control panel when options are installed.
AGH002S
1. Indicators
Display errors and the machine status. See "Control Panel", General Settings Guide.
m: Data In Indicator (indicates data is be­ing received.).
D: Add Toner indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator
{{{{User Tools/Counter}}}} key
2.
Use to change default or operation pa­rameters according to the operating con­ditions.
3. Display panel
Displays the operation status and messages.
Note
Screenshots in this manual are exam-
ples and may differ from actual screens.
4. {
{Check Modes}}}} key
{{
Press to check the destinations which are currently selected.
5. {
{Program}}}} key
{{
Use to register settings used frequently as a program or to recall the registered pro­gram.
6. {
{Clear Modes}}}} key
{{
Press to clear the current settings.
7. {
{Energy Saver}}}} key
{{
Press this key to begin warm-up. Pressing this key again while in warm-up
mode cancels warm-up.
Note
This key is inactive while scanning or
setting scanner defaults.
8. {
{Interrupt}}}} key
{{
Press this key to interrupt the scanner mode and to activate the copy mode.
9. Main power indicator and power
indicator
The main power indicator lights up when the main power switch is set to on. The power indicator lights up when the ma­chine is on.
Important
Do not turn off the main power
while the power indicator is lit or blinking. Doing so may cause a failure of the hard disk.
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1
Getting Started
10. Operation switch
Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. See "Turning On the Power", General Set- tings Guide.
Note
This key is inactive while scanning or
setting scanner defaults.
11. Function status indicators
When lit green, the corresponding function is active.
When lit red, the corresponding func­tion is interrupted. Press the respec­tive key, and then follow the instructions that appear on the screen.
12. Function keys
Press the {{{{Copy}}}}, {{{{Document Server}}}}, or {{{{Scanner}}}} key to activate the respective
function. The display content changes ac­cordingly.
The indicator for the selected function lights up.
13. Number keys
Use to enter numeric values.
14. {
{#}}}} key (Enter key)
{{
Use to confirm the entered numeric value.
15. {
{Clear/Stop}}}} key
{{
Clear: Clears an entered numeric value
Stop: Stops scanning
16. {
{Start}}}} key
{{
Use to begin scanning, file storing, or de­livery.
Note
Using the default setting, you can start
scanning, storing, and delivering files, simply by loading them (without pressing the {{{{Start}}}} key). For details about how to start scanning, see “Sys- tem Settings”, General Settings Guide.
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Network Scanner

Network Scanner
By installing the scanner option, the machine can be used as a network scanner.
As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner.

E-mail

A scan file that is attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.
Reference
p.17 Sending Scan Files by E-mail
1
1. This machine
A scan file can be attached to an e-mail and sent to a mail server. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.
2. Mail server
A mail server is an SMTP server used for an e-mail system. It transfers a received e­mail to a specified destination through a LAN or the Internet.
ZZZ601S
3. Client computer
An e-mail with a scan file attached is re­ceived from the mail server.
Check the content of the file using an ap­propriate application.
4. LDAP server
The LDAP server provides a directory serv­ice for search operations or inquiries from a client computer on the same network.
You can use the LDAP server to search for e-mail information when the server is used as data base to manage user authen­tication and e-mail accounts.
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1
Getting Started

Scan to Folder

A scan file can be sent to the FTP server folders or the shared Windows folders on the same network.
Reference
p.31 Sending Scan Files by Scan to Folder
1. This machine
A scan file can be sent to the FTP server folders using FTP or to the shared Win­dows folders using SMB. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.
2. FTP server
The FTP server is a server that provides file transfer services among computers on the same network. A scan file that is sent to the FTP server is stored, and the stored files can be downloaded by a cli­ent computer that logs on to the FTP serv­er.
ZZZ602S
3. Client computer
A scan file that is sent from the machine is received in shared Windows folders.
Check the content of the file using an ap­propriate application.
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Network Scanner

Store

You can store scanned documents as files on the machines hard disk. The stored scan files can be viewed, copied, deleted, or retrieved over the network using DeskTopBinder from a client computer. You can also view, delete or download scan files over the network using Web Image Monitor from the client. A file can be searched for using the user name or the file name. Also, others can be kept from viewing a file by setting a password for the file.
Reference
p.43 Storing Files
1
1. This machine
A scan file from the originals scanned by the machine is stored.
Reference
For details about DeskTopBinder, see the DeskTopBinder manuals. See p.i Manuals for This Machine”.
For details about Web Image Monitor, see the Web Image Monitor Help.
2. Client computer
A stored file can be viewed, copied, or deleted by connecting to the machine us­ing DeskTopBinder.
Also, a file stored in the machine can be viewed, downloaded, or deleted using Web Image Monitor.
ZZZ603S
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1
Getting Started

Network Delivery Scanner

A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network.
Reference
p.57 Delivering Scan Files
Note
To use the delivery scanner function, a delivery server installed with the
ScanRouter delivery software is required.
When the ScanRouter delivery software is used, the machine can also deliver
scan files using e-mail, store scan files in the document management server.
1. This machine
A scan file from the originals scanned by the machine is sent to the delivery server.
In combination with the file storage func­tion, scan files from multiple originals that have been temporarily stored can be delivered all at once. See p.65 “Simulta- neous Storage and Delivery”.
2. Delivery server
The ScanRouter delivery software is in­stalled in this computer which is used as a delivery server.
A received file is delivered to the in-tray of the specified destination (A in the fig­ure). According to the settings of the in­tray, the file is stored in the in-tray or in a Windows folder (B in the figure).
8
ZZZ604S
3. Client computer
The contents of a stored file can be checked in the following ways:
View the file in the in-tray using Desk-
TopBinder to check the contents. (C in the figure)
Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an appropriate ap­plication. (D in the figure)
Access the Windows folder where the file is stored via the network, and check the contents with an appropri­ate application. (E in the figure)
Page 17
Network Scanner
Reference
For details about DeskTopBinder, or Auto Document Link, see the respective manuals. See p.i Manuals for This Machine”.

Network TWAIN Scanner

The scanner function of this machine can be used from a client computer via a network using Ethernet, optional IEEE 1394 (IP over 1394), or optional IEEE
802.11b (wireless LAN).
Reference
p.69 Using the Network TWAIN Scanner Function
1
ZZZ605S
1. This machine
The scanner function of the machine can be used from a client computer via a network.
Note
When using the machine as a network TWAIN scanner, it is not necessary to
press the {{{{Scanner}}}} key on the control panel. When the TWAIN Driver be­comes active on a client computer, the display automatically switches to the following screen.
Press [Exit] to use functions other than the network TWAIN scanner function.
2. Client computer
Originals are scanned using the TWAIN Driver from an application.
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Getting Started

Installing Software

1
This section describes how to install the software supplied on the “Scan- ner Driver and Utilities".
Reference
For details about the software on the CD-ROM and the system re­quirements of the software, see p.110 Software Supplied on CD­ROM”.

Quick Install

When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Serv­er 2003, or Windows NT 4.0, the in­staller starts automatically (Auto Run) to install various software.
Note
If Plug and Play starts, click [Can-
cel] in the [New Hardware Found], [Device Driver Wizard], or [Found New Hardware Wizard] dialog box, and then insert the CD-ROM. The [New Hardware Found], [Device Driver Wiz­ard], or [Found New Hardware Wizard]
dialog box appears depending on the operating system used.
Auto Run may not automatically
work with certain operating sys­tem settings. If this happens, launch SETUP.exe on the CD­ROM root directory.
To disable Auto Run, press the
{{{{SHIFT}}}} key when inserting the CD-ROM into the drive and keep it pressed until the computer finish­es reading from the CD-ROM.
If [Cancel] is selected during instal-
lation, the installation will be stopped and all the remaining soft­ware will not be installed. If [Can- cel] has been selected, reinstall the remaining software after restarting the client computer.
For information about the software
that can be installed by Auto Run, see p.110 Software Supplied on CD-ROM”.
Limitation
For installation under Windows
2000/XP, Windows Server 2003, or Windows NT 4.0, log on as an Ad­ministrators group member.

TWAIN Driver

To use the machine as a network TWAIN scanner, it is essential to in­stall the TWAIN Driver on a client computer.
If an application that supports TWAIN is not installed on the client computer, it is also necessary to in­stall DeskTopBinder. For information about the installation of DeskTop­Binder, see p.11 “DeskTopBinder”.
Preparation
Before installation, check the sys­tem requirements for the TWAIN Driver. For details about the sys­tem requirements, see p.110 “Soft- ware Supplied on CD-ROM”.
Note
Use Auto Run for installation.
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Start Windows, and then insert
AAAA
the CD-ROM labeled "Scanner Driver and Utilities" into the CD­ROM drive of the client compu­ter.
Reference
If the installer does not start au­tomatically, see p.10 Quick In­stall”.
Click [TWAIN Driver].
BBBB
The Software Setup screen ap­pears.
The installer of the TWAIN Driv-
CCCC
er starts. Follow the instructions.
Note
When the installation is com-
plete, a message about restart­ing the client computer may appear. In this case, restart the client computer.
After the installation is com-
plete, a folder with the name of the machine in use is in [Pro- gram] on the [Start] menu. Help can be displayed from here.
Installing Software

DeskTopBinder

To check an in-tray or to retrieve files using the network delivery scanner function, you must install DeskTop­Binder on the client computer.
Preparation
Before installation, check the sys­tem requirements for DeskTop­Binder. See p.110 “Software Supplied on CD-ROM”.
Note
Use Auto Run for installation.
To use the network delivery scan-
ner function, you need to install the ScanRouter delivery software (optional) on the computer used as the delivery server.
Start Windows, and then insert
AAAA
the CD-ROM labeled “Scanner Driver and Document Manage­ment Utility” into the CD-ROM drive of the client computer.
The CD-ROM Launcher screen ap­pears.
1
Notes on using the network
TWAIN scanner are provided in Readme.txt. Be sure to read them before use.
Click [DeskTopBinder Lite].
BBBB
The DeskTopBinder Lite Setup screen appears.
Click [DeskTopBinder Lite]. The in-
CCCC
staller of the DeskTopBinder starts. Follow the instructions on the screen.
Reference
For information about the sub­sequent installation procedure, see Setup Guide that can be dis- played from the Setup screen of DeskTopBinder.
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1
Getting Started

User Authentication

When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication) is set, the authentica­tion screen is displayed. Unless a val­id user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations. Be sure to log off to prevent unauthorized users from using the machine.
Note
Consult the User Administrator
about your login user name, pass­word, and user code. For details about the various types of user au­thentication, consult the appropri­ate administrators.
For user code authentication, enter
a number registered in the address book as [User Code].

User Code Authentication (Using the Control Panel)

When user code authentication is set, the following screen appears.

Login (Using the Control Panel)

Follow the procedure below to log in when Basic Authentication, Windows Authentication, or LDAP Authentica­tion is set.
Press [Enter] for [Login User Name].
AAAA
Enter a login user name, and then
BBBB
press [OK].
Press [Enter] for [Login Password].
CCCC
Enter a login password, and then
DDDD
press [OK].
Press [Login].
EEEE
When the user is authenticated, the screen for the function you are us­ing appears.
Enter a User Code (eight digit), and then press [####].
Note
You do not need to log off after
user code authentication.
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Log Off (Using the Control Panel)

User Authentication
Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentica­tion is set.
Press {{{{User Tools / Counter}}}}.
AAAA
Press [Logout].
BBBB
Press [Yes].
CCCC
Press{{{{User Tools / Counter}}}}.
DDDD
1
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Getting Started

Programming E-mail Addresses and Folders

1
You can program e-mail addresses and folders using Address Book Manage­ment in the Administrator Tools menu under System Settings.
You can also register the programmed e-mail addresses and folders in a Group.
Note
You can register entries in the address book using Web Image Monitor or
SmartDeviceMonitor for Admin. For details about installing SmartDevice­Monitor for Admin, see "Monitoring and Configuring the Printer", Network Guide. For details about registering addresses, see each application’s Help.
Depending on the machine type, you may not be able to use the machine
when it is updating the address book using CSV files (retrieved using Smart­DeviceMonitor for Admin) that contain user codes.
Reference
E-mail Destination”, General Settings Guide
Folder Destination”, General Settings Guide
Registering Destinations to a Group”, General Settings Guide
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Specifying How to Start Scanning

Specifying How to Start Scanning
There are two ways to start scanning:
Placing originals
Pressing the {{{{Start}}}} key.
Using the default setting, you can start scanning, storing, and delivering files simply by loading them (without pressing the {{{{Start}}}} key). When you do this, the {{{{Start}}}} key does not light. However, in the following situations, press the {{{{Start}}}} key.
When you print the scanner journal
Right after you remove misfed paper
Right after you specify an entry (such as the destination) required for scan-
ning
Note
You can specify that the {{{{Start}}}} key must be pressed to start scanning. For de-
tails about specifying how to start scanning, see System Settings”, General Settings Guide.
1
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1
Getting Started
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Page 25
2.

Sending Scan Files by E-mail

Scan files can be sent from this machine to specified destinations using the e­mail system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used.

Preparation for Sending by E-mail

To send scan files by the e-mail system, the preparation described below is re­quired.
Note
If you establish an e-mail server on the network, set up the e-mail server on
the network in advance. For information about setting up an e-mail server, see the manuals of the mail server to be used and the software to be installed.
Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.
To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE
802.11b interface unit is required.
See Network Guide.
To send scan files by e-mail, the following [System Settings] set­tings must be specified correctly. (Certain other settings must also be specified.)
IP address
subnet mask
DNS server
SMTP server name
For details about making settings and other settings, see
work Guide formation in the address book. For details, see General Settings Guide.
Make settings for sending e-mail such as file type priority and sender's default.
See p.101 Send Settings”.
. You also need to register destinations and other in-
Net-
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2
Sending Scan Files by E-mail

E-mail Screen

The e-mail is as shown.
The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like .
1. Destination field
Displays the selected destination. If mul­tiple destinations are selected, the desti­nations are displayed in the order they were selected by pressing [UUUUPrev.] or
[TTTTNext].
Note
To check the selected destinations,
press the {{{{Check Modes}}}} key.
2.
[] E-mail/Scan to Folder
Press to switch between the e-mail func­tion and the Scan to Folder function. You can send a file to e-mail destinations and Scan to Folder destinations at the same time.
3. E-mail icon ( )
Indicates that the e-mail screen is dis­played.
4.
[Registration No.]
Press to specify a destination using a five digit registration number.
5.
[Manual Input]
When specifying a destination that is not listed, press [ the destination using the soft keyboard.
Manual Input
], and then enter
6.
[Attach Sender's Name] [Return Re-
ceipt] [Subject / Message] [Attached File]
Set the sender, a reception confirmation e-mail, subject, and message of the e-mail to be sent.
If necessary, specify the file type and file name of the scan file attached to the e­mail.
7.
[] Switch Destination
List/Search/Switch Title
Press to switch a destination from the de­livery server list to the destination list of this machine, to search for an e-mail des­tination.
8. Destination list
Displays the destinations registered in the delivery server or this machine.
Note
When the entire list does not fit on one
screen, [UUUU] or [TTTT] can be used to scroll through the list.
Group destinations are denoted by
this symbol ( ).
18
Page 27

Sending Scan Files by E-mail

Sending Scan Files by E-mail

Procedure for Sending E-mail

A scan file is sent after scan settings and destinations are specified.
Press the {{{{Scanner}}}} key.
AAAA
ZZZ606S
Note
The illustration is an example.
The actual appearance may be different.
Make sure that no previous set-
BBBB
tings remain.
Note
If a previous setting remains,
press the {{{{Clear Modes}}}} key.
Reference
There are two ways to specify scan settings, as described be­low:
Configure each setting for scanning. For details, see p.73 Specifying Scan Set­tings”.
Recall registered settings. For details, see p.80 “Programs”.
If the network delivery scanner
EEEE
screen appears, switch to the e­mail screen.
A Press []. B Press [Switch Destination List].
C Press [E-mail].
2
Make settings for the original,
CCCC
such as orientation and output tray.
Reference
p.75 Specifying the Orienta­tion and Output Tray of the Original
Make the scan settings.
DDDD
D Press [Exit].
The e-mail screen appears.
Specify the destination.
FFFF
You can specify the destination in the following ways:
Select it from the destination list.
Specify its registration number.
Enter the e-mail address directly.
Search for it in the destination list.
Search for it in the LDAP server.
19
Page 28
Sending Scan Files by E-mail
2
Note
Destinations in the destination
list and registration numbers must be registered in advance in [System Settings]. For details, see System Settings, General Settings Guide.
For details about the maximum
number of destinations that can be selected for each transmis­sion, see p.112 “E-mail”.
Before selecting the destination,
be sure to select [To]. If neces­sary, select [Cc] or [Bcc] and the respective destinations.
Depending on the security set-
tings, certain destinations may not be displayed.
Selecting a destination from the list
A Select the destination.
B To select more destinations, re-
peat steps AAAA.
Note
To deselect a destination, press the destination once more, or press [UUUUPrev.] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear/Stop}}}} key.
Using a registration number to select a destination
A Press [Registration No.]. B Enter the five digit registration
number that has been assigned to a destination folder using the number keys.
If the entered number is less than five digits, press the {{{{#}}}} key after the last number.
Example: To enter 00003 Press the {{{{3}}}} key, and then
press the {{{{#}}}} key.
20
The selected destination is high­lighted and also displayed in the destination field at the top of the screen.
Note
If the target destination does
not appear, take one of the following steps:
Display the destination by selecting its initial letter from the title.
Display the destination by pressing [UUUU] or [TTTT].
C To select more destinations, re-
peat steps AAAA to BBBB.
Note
To deselect a destination, press [UUUUPrev.] or [TTTTNext] to display the destination in the desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Page 29
Sending Scan Files by E-mail
Manual entry of an e-mail address
A Press [Manual Input].
The soft keyboard appears.
Note
Depending on the security
settings, [Manual Input] may not be displayed.
B Enter the e-mail address.
Note
For details about the maxi-
mum number of characters that can be entered, see p.112 E-mail.
It is possible to enter alpha-
numeric characters and peri­ods. The symbols ( ) \ , ; : and spaces cannot be en­tered. For details, see p.112 E-mail.
Note
To deselect a destination, press [UUUUPrev.] or [TTTTNext] to display the destination in the desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Searching for a destination in the destination list
A Press [].
B Press [Search by Dest. Name].
2
C Press [OK].
Note
An e-mail address entered
manually can be registered in the list. Press [ProgDest], and a screen for registering the e­mail address appears. For in­formation, see General Set- tings Guide.
To change an e-mail address
entered, press [Change] locat­ed on the left side of the des­tination field. The soft keyboard appears. Make any changes, and then press [OK].
To check the selected desti-
nations, press the {{{{Check Modes}}}} key.
Depending on the security
settings, [ProgDest] may not be displayed.
D To enter more destinations, re-
peat steps AAAA to CCCC.
The soft keyboard appears.
Note
To search using an e-mail ad-
dresses, press [E-mail Ad- dress].
C Enter part of the destination
name.
Note
Enter the first character or
characters of the destination name.
It is also possible to perform
a combined search using
[Search by Dest. Name] and [E- mail Address].
21
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Sending Scan Files by E-mail
2
It is necessary to differentiate
between uppercase and low­ercase letters.
D Press [OK]. E Select a destination.
F Press [Exit].
Searching for a destination in the LDAP server
A Press [].
Make sure that the LDAP
server you want to search is selected and highlighted. If a server is not selected, the search is not performed and an error message appears.
E Press [OK]. F Press [Advanced Search].
G
Enter a character string related to the destination for a search condition such as
,
Address] Name]
[Fax Number], [Company
, or
[Department Name]
[Name], [E-mail
.
22
B Press [Search LDAP].
C Press [Select Server]. D Select the LDAP server.
Note
The LDAP server can be reg-
istered in advance in [System
Settings]. For details, see Net- work Guide.
Note
Each search condition (Name, E-mail Address, Fax Number, Company Name, and Depart­ment Name) corresponds to a item that is registered in the LDAP server.
If you press a search condi-
tion item, the soft keyboard appears. Enter the first char­acter or characters for the name, address, or number.
If you select [SSSS in [Program / Change / Delete
LDAP Server] in [Administrator Tools] in [System Settings],
you can add a field for LDAP search. For details, see Net- work Guide.
Search Options
]
Page 31
Sending Scan Files by E-mail
When the search condition
[Name] is used for searching, whether the first name or sir­name is searched for de­pends on the setting made by the administrator. For exam­ple, if you want to search for "John Doe", enter "John" or "Doe" according to the setting made by the administrator. Consult your administrator for which name to use.
H
Press [Search Criteria] correspond-
to each item, and then se-
ing lect criteria from the list displayed.
Note
You can select criteria from
the following list:
[
Search Beginning Word
names which start with the entered character or characters are targeted. For example, to search for
ABC, enter A”.
[Search End Word]
which end with the en­tered character or charac­ters are targeted. For example, to search for
ABC, enter C”.
[Exact Match]: The names
which correspond to an entered character or char­acters are targeted. For example, to search for ABC, enter ABC.
: The names
]: The
[Include One of Words]: The
names which contain an entered character or char­acters are targeted. For example, to search for
“ABC”, enter “A”, “B”, or “C”.
[Exclude Words]
which do not contain an entered character or char­acters are targeted. For example, to search for
ABC, enter D”.
[Fuzzy Search]
(The function of this vague search depends on the system supported by the LDAP server.)
I Press [OK].
Note
The e-mail address searched
for in the LDAP server can­not be specified correctly if it contains too many charac­ters. For details about the maximum number of charac­ters that can be entered, see p.112 E-mail”.
If a user name and password
for the LDAP server authen­tication are not set, a log-on screen appears. Enter a user name and password.
Multiple e-mail addresses can be registered for one person, but a search will only find one e-mail address per per­son. Depending on the LDAP server, the address which was registered first is gener­ally found.
To display details about the
destination, press [Details].
J Select a destination. K Press [Exit].
: The names
: a vague search
2
23
Page 32
Sending Scan Files by E-mail
2
Note
An e-mail address found in a
search can be registered in the list. Press [ProgDest], and a screen for entering the e­mail address appears. For more information, see Gener- al Settings Guide.
Checking selected destinations
A Use the destination field at the
top of the screen to check which destinations are select­ed.
Note
Press [UUUUPrev.] or [TTTTNext] to
scroll through the list. Desti­nations are displayed in the order they were selected.
To check the selected desti-
nations, press the {{{{Check Modes}}}} key.
Select the file type if necessary.
GGGG
A Press [Attached File]. B Press [File Type] C Select the file type of the file.
Specify the e-mail sender.
IIII
You can specify the sender in the following ways:
Select the sender from the list.
Enter the registration number of
the sender using the number keys.
Search for the sender.
Note
If you specify the sender, infor-
mation about the sender is in­cluded in the file being sent. The name of the specified sender is automatically placed in the from field of the e-mail so that the sender can be identified when the e-mail is received.
Depending on system settings,
the administrator's e-mail ad­dress may appear automatically in the e-mail header's FROM field. To change the address, specify the sender in Step
To prevent misuse of a sender
name, we recommend you set protection code for that sender name.See General Settings Guide.
Depending on the security set-
tings, [Attach Sender's Name] may be selected as the user name when logging in.
.
I
24
D Press [OK] twice.
Specify the file name if necessary.
HHHH
A Press [Attached File]. B Press [File Name].
The soft keyboard appears.
C Enter a file name. D Press [OK] twice.
Selecting a sender from the list
A Press [Attach Sender's Name].
Page 33
Sending Scan Files by E-mail
B Select the sender.
Note
When a protection code has
been set, a screen for entering the protection code appears after selecting the sender. En­ter the protection code, and then press [OK]. If the protec­tion code you entered is cor­rect, the sender name is displayed.
C Press [OK].
Using a registration number to specify a sender name
A Press [Attach Sender's Name].
Example: To enter 00006 Press the {{{{6}}}} key, and then
press the {{{{#}}}} key.
2
Note
When a protection code has
been set, a screen for entering the protection code appears after selecting the sender. En­ter the protection code, and then press [OK]. If the protec­tion code you entered is cor­rect, the sender name and [Return Receipt] are displayed.
C Press [OK].
Searching for a sender
A Press [Attach Sender's Name].
B Enter the five digit registration
number that has been assigned to a destination folder using the number keys.
If the entered number is less than five digits, press the {{{{#}}}} key after the last number.
B Press [].
25
Page 34
Sending Scan Files by E-mail
2
C Press [User (Dest.) Name].
The soft keyboard appears.
Note
To search for an e-mail ad-
dress, press [E-mail Address].
D Enter part of the sender name.
Note
Enter the first character or
characters of the sender name.
It is also possible to perform
a combined search using [Us-
er (Dest.) Name] and [E-mail Ad­dress].
It is necessary to differentiate
between uppercase and low­ercase letters.
E Press [OK]. F Select the sender.
G Press [Exit]. H Press [OK].
For a reception confirmation e-mail,
JJJJ
press [Return Receipt].
Note
To use [Return Receipt] you must:
Log on as a user
Specify the sender in Step
When [Return Receipt] is select-
ed, an e-mail notifying that the e-mail has been read by the des­tination party is sent to the sender selected here. However, if the mailing software used by the destination party does not support MDN (Message Dispo­sition Notification), the e-mail may not be sent.
Specify a subject if necessary.
KKKK
Note
To specify a subject, you can se-
lect it from the list, enter it di­rectly, or combine selecting and entering it.
For details about the maximum
number of characters that can be entered, see p.112 “E-mail”.
I
26
Note
When a protection code has been set, a screen for entering the protection code appears af­ter selecting the sender. Enter the protection code, and then press [ code you entered is correct, the sender name is highlighted.
OK
]. If the protection
When a subject has been speci-
fied, this information is added to the scan file. The subject is au­tomatically placed in the subject field of the e-mail.
The subjects that can be selected
from the list must be registered in [System Settings] in advance. See Network Guide.
The procedure to specify the sub­ject [Urgent] New product appear­ance is explained as an example here.
A Press [Subject / Message].
Page 35
Sending Scan Files by E-mail
B Press [Attach Subject].
C Select the subject [Urgent].
D Press [Manual Input].
The soft keyboard appears.
The messages that can be select-
ed from the list must be regis­tered in [System Settings] in advance. See Network Guide.
A message can be selected from
the list or entered directly.
Selecting a message from the list
A Press [Subject / Message]. B Press [E-mail Message].
C Select a message.
2
E Enter the subject “New prod-
uct appearance”.
F Press [OK].
G Press [OK] twice.
Enter a message if necessary.
LLLL
Note
For details about the maximum
number of characters that can be entered, see p.112 “E-mail”.
When a message has been en-
tered, this information is added to the scan file.
D Press [OK] twice.
Manual entry of a message
A Press [Subject / Message]. B Press [E-mail Message].
C Press [Manual Input].
The soft keyboard appears.
27
Page 36
2
Sending Scan Files by E-mail
D Enter the message “Thank you
for what you did yesterday”.
E Press [OK] three times.
Place originals.
MMMM
Reference
The procedure for placing origi­nals is the same as that for plac­ing originals for copying. For details about placing originals, see Placing Originals, Copy Reference.
Note
For details about the maximum
size of the scan file and maxi­mum number of pages that can be sent, see p.112 “E-mail”.
To interrupt scanning, press the
{{{{Clear/Stop}}}} key or press [Stop] on the display panel.
When scanning multiple pages
into a single file, place the next original. For details, see p.77 Scanning Multiple Pages into a Single File”.

Simultaneous Storage and Sending by E-mail

You can use the e-mail function and the storage function together.
The scan file is sent by e-mail and at the same time is stored.
Note
This section explains mainly the
procedure for simultaneous stor­age and sending of e-mail. For de­tails, see p.19 Procedure for Sending E-mail”.
The file stored when simultane-
ously storing a file and sending it by e-mail cannot be resent in the e­mail screen. To resend the file, se­lect the file in the [Select Stored File] screen and send it. See p.50 “Send- ing Stored Files by E-mail or Scan to Folder, or Delivering”.
Make settings for the original, such
AAAA
as orientation and output tray.
Reference
p.75 Specifying the Orienta­tion and Output Tray of the Original
Make the scan settings.
BBBB
Note
There are two ways to specify
scan settings, as described be­low:
28
Configure each setting for scanning. For details, see p.73 Specifying Scan Set­tings”.
Recall registered settings. For details, see p.80 “Programs”.
Specify the destination.
CCCC
Specify the sender and a subject.
DDDD
Page 37
Press [Store File].
EEEE
Make sure [Send & Store] is select-
FFFF
ed.
Sending Scan Files by E-mail
2
Specify file information if neces-
GGGG
sary.
Reference
For details about specifying file information, see p.45 “Specify- ing file information”.
Press [OK].
HHHH
Place originals.
IIII
Note
The procedure for placing origi-
nals is the same as that for plac­ing originals for copying. For details about placing originals, see Placing Originals, Copy Reference.
29
Page 38
Sending Scan Files by E-mail

Checking the E-mail Results

2
The sending results can be checked.
Note
For details about the maximum
number of sending operations that can be checked, see p.102 Print & Delete Scanner Journal”.
❖❖❖❖ Items that can be checked
Date / Time The date and time the e-mail was sent or the date and time Error or Cancelled was confirmed is displayed.
Destination The sending function (e-mail, Scan to Folder, or delivery func­tion) used is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.
Sender
File Name
The file name is displayed only when a file is stored at the same time and when a stored file is sent.
Check the displayed records.
BBBB
Note
Depending on the security set-
tings, certain records may not be displayed.
One screen shows the records
for five sending operations. Use [UUUUPrev.] or [ TTTTNext] to scroll through the list.
When the status of a file is
Waiting..., the sending can be canceled by selecting that file, and then pressing [Cancel].
Press [Print] to print the whole
journal.
Press [Exit].
CCCC
The e-mail screen appears.
30
Status One of the following status is displayed: Done, Send­ing..., Waiting..., Error, or Cancelled.
Press [Scanned Files Status] on the
AAAA
e-mail screen.
Page 39

3. Sending Scan Files by Scan to Folder

Scan files can be sent to the folders of the FTP server or the shared folders of Win­dows. This chapter explains the preparation for sending files by Scan to Folder, various display screens, procedures for sending, and how to check the sending results when this function is used.

Preparation for Sending by Scan to Folder

To send scan files by Scan to Folder, the preparation described below is required.
Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.
To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE
802.11b interface unit is required.
See Network Guide.
To send scan files by Scan to Folder, the following [System Set- tings] settings must be specified correctly. (Certain other settings must also be specified.)
IP address
subnet mask
For details about making settings and other settings, see work Guide. You also need to register destinations and other in­formation in the address book. For details, see Guide.
Make settings for sending such as compression and file type pri­ority.
See p.101 Send Settings”.
Note
Under Windows Server 2003, you may not be able to send files by Scan to
Folder.
Sending files using SMB is available only under a NetBIOS over TCP/IP en-
vironment. Sending files using SMB is not available under a NetBEUI envi­ronment.
Even when settings made with the control panel, Web Image Monitor, Telnet,
or other methods do not permit the use of SMB and FTP, sending files is still possible.
General Settings
Net-
31
Page 40
3
Sending Scan Files by Scan to Folder

Scan to Folder Screen

The Scan to Folder screen is as shown.
The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like .
1. Destination field
Displays the selected destination. If mul­tiple destinations are selected, the desti­nations are displayed in the order they were selected by pressing [UUUUPrev.] or
[TTTTNext].
Note
To check the selected destinations,
press the {{{{Check Modes}}}} key.
2.
[] E-mail/Scan to Folder
Press to switch between the Scan to Fold­er function and the e-mail function. You can send a file to Scan to Folder destina­tions and e-mail destinations at the same time.
3. Scan to Folder icon ( )
Shows that the Scan to Folder screen is displayed.
4.
[Registration No.]
Press to specify a destination using a five digit registration number.
5.
[Enter Destination]
When specifying a destination that is not listed, press [ enter the destination using the soft key­board.
Enter Destination
], and then
6.
[Attach Sender's Name] [Return Re-
ceipt] [Subject / Message] [Attached File]
Set the sender, a reception confirmation e-mail, file name, subject, and message of the scan file to be sent.
If necessary, make settings for the file type and file name of the file.
Important
When the scan file is sent to desti-
nations for e-mail and Scan to Folder at the same time, the send­er, subject, and message are sent to the e-mail destinations only. [Re- turn Receipt] is also used for e-mail transmission. For details, see p.17 Sending Scan Files by E-mail.
7.
[] Switch Destination
List/Search/Switch Title
Press to switch between the destination list of the delivery server and the destina­tion list of this machine, or to search for an e-mail destination.
8. Destination list
Displays the destinations registered in the delivery server or this machine.
32
Page 41
Note
When the entire list does not fit on one
screen, press [UUUU] or [TTTT] to scroll through the list.
Group destinations are denoted by
this symbol ( ).
Preparation for Sending by Scan to Folder
3
33
Page 42

Sending Scan Files by Scan to Folder

Sending Scan Files by Scan to Folder
3

Procedure for Sending by Scan to Folder

A scan file is sent after scan settings and destinations are specified.
Press the {{{{Scanner}}}} key.
AAAA
ZZZ606S
Note
The illustration is an example.
The actual appearance may be different.
Reference
There are two ways to specify scan settings, as described be­low:
Configure each setting for scanning. For details, see p.73 Specifying Scan Set­tings”.
Recall registered settings. For details, see p.80 “Programs”.
If the network delivery scanner
EEEE
screen appears, switch to the Scan to Folder screen.
A Press []. B Press [Switch Destination List].
Make sure that no previous set-
BBBB
tings remain.
Note
If a previous setting remains,
press the {{{{Clear Modes}}}} key.
Make settings for the original, such
CCCC
as orientation and output tray.
Reference
p.75 Specifying the Orienta­tion and Output Tray of the Original
Make the scan settings.
DDDD
C Press [E-mail].
D Press [Exit].
The e-mail screen appears.
E Press [].
The Scan to Folder screen ap­pears.
Specify the destination folder.
FFFF
You can specify the destination folder in the following ways:
Select it from the destination list.
Specify its registration number.
34
Page 43
Sending Scan Files by Scan to Folder
Enter the path for the folder of a client computer on the same network directly.
Specify the folder in the FTP server.
Select it from the client comput­ers on the same network.
Note
Destinations in the destination
list and registration numbers must be registered in advance in [System Settings]. For details, see System Settings, General Settings Guide.
Depending on the security set-
tings, certain destinations may not be displayed.
Selecting a destination folder from the list
A Select the destination folder.
If a protection code has been
set for the shared folder, a screen for entering the pro­tection code appears.
B
To select more destination fold­ers,
repeat step AAAA.
Note
To deselect a destination, press the destination once more, or press [UUUUPrev.] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear/Stop}}}} key.
Using a registration number to select a destination folder
A Press [Registration No.]. B Enter the five digit registration
number that has been assigned to a destination folder using the number keys.
If the entered number is less than five digits, press the {{{{#}}}} key after the last number.
3
The selected folder is highlight­ed and also is displayed in the destination field at the top of the screen.
Note
If the target destination does
not appear, take one of the following steps:
Display the destination by selecting its initial letter from the title.
Display the destination by pressing [UUUU] or [TTTT].
Example: To enter 00004 Press the {{{{4}}}} key, and then
press the {{{{#}}}} key.
Note
If a protection code has been
set for the shared folder, a screen for entering the pro­tection code appears.
C
To select more destination fold-
repeat step BBBB.
ers,
35
Page 44
Sending Scan Files by Scan to Folder
3
Note
To deselect a destination, press [UUUUPrev.] or [TTTTNext] to display the destination in the desti­nation field, and then press the {{{{Clear/Stop}}}} key.
Manual entry of a path for the destination folder of the client computer on the same network
A Press [Enter Destination]. B Press [SMB].
E Press [OK]. F If entering a user name to log
on is required, press [Manual In- put] on the right side of the user
name field.
The soft keyboard appears.
G Enter the user name.
Reference
For details about the maxi­mum number of characters that can be entered, see p.113 Scan to Folder.
H Press [OK]. I If entering a password to log
on is required, press [Manual In- put] for [Password].
The soft keyboard appears.
J Enter the password. K Press [OK].
36
C Press [Manual Input] on the right
side of the path field.
The soft keyboard appears.
D Enter the path for the folder.
Note
For details about the maxi-
mum number of characters that can be entered, see p.113 Scan to Folder”.
The following is an example
of a path where the folder name is “user” and the com­puter name is “ desk01”: \\desk01\user
An IP address can also be en-
tered if you use one of the fol­lowing operating systems : Windows 98/Me/XP/2000 or Windows NT 4.0.
Computer and shared folder
names consisting of more than 12 characters cannot be displayed.
L Press [Connection Test].
A connection test is performed to check whether the specified shared folder exists.
Note
The connection test may take
time.
You may not be able to press
[Connection Test] right after pressing [Cancel] during a connection test.
Page 45
Sending Scan Files by Scan to Folder
Though the connection test
was successful, the machine may fail to transfer the file if writing authority is lacking or if there is not enough free space on the hard disk.
M Check the connection test re-
sult, and then press [Exit].
N Press [OK]. O To enter more destinations, re-
peat steps AAAA to NNNN.
Note
To deselect a destination, press [UUUUPrev.] or [TTTTNext] to display the destination in the desti­nation field, and then press the {{{{Clear/Stop}}}} key.
To change the path for the
folder that has been entered, press [Change] on the left side of the destination field. Enter the correct path for the fold­er, and then press [OK].
To check the selected desti-
nations, press the {{{{Check Modes}}}} key.
Specifying a folder in the FTP server
A Press [Enter Destination]. B Press [FTP].
C Press [Manual Input] on the right
side of the server name field.
The soft keyboard appears.
D Enter a server name.
Note
For details about the maxi-
mum number of characters that can be entered, see p.113 Scan to Folder.
An IP address also can be en-
tered.
E Press [OK]. F Press [Manual Input] on the right
side of the path field.
The soft keyboard appears.
G Enter the path for the folder.
Note
For details about the maxi-
mum number of characters that can be entered, see p.113 Scan to Folder.
The following is an example
of a path where the folder name is “user” and the sub- folder name is “lib”: user\lib
H Press [OK].
3
A confirmation message for changing the protocol appears.
I If entering a user name to log
on is required, press [Manual In- put] on the right side of the user name field.
The soft keyboard appears.
J Enter the user name.
37
Page 46
Sending Scan Files by Scan to Folder
3
Reference
For details about the maxi­mum number of characters that can be entered, see p.113 Scan to Folder”.
K Press [OK]. L If entering a password to log
on is required, press [Manual In- put] for [Password].
The soft keyboard appears.
M Enter the password. N Press [OK]. O To change the port number
which is set in [System Settings], press [Change] on the right side of the port number field. Enter a port number using the number keys, and then press the {{{{#}}}}key.
P Press [Connection Test].
Note
To deselect a destination, press [UUUUPrev.] or [TTTTNext] to display the destination in the desti­nation field, and then press the {{{{Clear/Stop}}}} key.
To change the path for the
folder that has been entered, press [Change] on the left side of the destination field. Enter the correct path for the fold­er, and then press [OK].
To check the selected desti-
nations, press the {{{{Check Modes}}}} key.
Searching for a destination folder in client computers on the network
A Press [Enter Destination].
38
A connection test is performed to check whether the specified shared folder exists.
Note
The connection test may take
time.
You may not be able to press
[Connection Test] right after pressing [Cancel] during a connection test.
Q Check the connection test re-
sult, and then press [Exit].
R Press [OK]. S To enter more destinations, re-
peat steps AAAA to RRRR.
B Press [SMB].
C Press [Browse Network] on the
right side of the path field.
The list of client computers on the same network appears.
Page 47
Sending Scan Files by Scan to Folder
Note
Computer and shared folder
names consisting of more than 12 characters cannot be displayed.
If the client computer you
want to select is not dis­played, press [Up One Level] to select another workgroup, and then search for the client computer.
The maximum number of cli-
ent computers and shared folders that can be displayed is 100.
D Select the client computer that
has the destination folder.
If authentication is required
for the selected folder, a log­on screen appears. Enter the user name and password.
F Press [OK]. G Press [OK].
Searching for a destination folder in the destination list
A Press [].
B Press [Search by Dest. Name].
3
Note
If authentication is required
for the selected computer, a log-on screen appears. Enter the user name and password.
The list of folders on the select­ed computer appears.
E Select the destination folder.
Note
When the selected folder has
sub-folders, the sub-folders list appears.
The soft keyboard appears.
Note
To search by path, press
[Search by Folder Name].
C Enter part of the destination
folder name.
Note
Enter the first character or
characters of the destination name.
It is necessary to differentiate
between uppercase and low­ercase letters.
39
Page 48
Sending Scan Files by Scan to Folder
3
It is also possible to perform
a combined search using
[Search by Dest. Name] and [Search by Folder Name].
D Press [OK]. E Select a destination folder.
F Press [Exit].
Checking selected destinations
A Use the destination field at the
top of the screen to check which destinations are select­ed.
Note
Press [UUUUPrev.] or [TTTTNext] to
scroll through the list. Desti­nations are displayed in the order they were selected.
Specify the file name if necessary.
HHHH
A Press [Attached File]. B Press [File Name].
The soft keyboard appears.
C Enter a file name.
Note
A scan file is given a 21-digit (excluding the extension) file name which combines the time and date the original was scanned with a 4-digit page number. (Example : When one page is scanned in TIFF at
15.10 seconds, 3.30 p.m., 31 December, 2020, the file name is 202012311530150100001.tif)
D Press [OK].
40
To check the selected desti-
nations, press the {{{{Check Modes}}}} key.
Select the file type if necessary.
GGGG
A Press [Attached File]. B Press [File Type]. C Select the file type.
D Press [OK] twice.
E Press [OK].
Place originals.
IIII
Reference
The procedure for placing origi­nals is the same as that for plac­ing originals for copying. For details about placing originals, see Placing Originals, Copy Reference.
Note
For details about the maximum
size of the scan file that can be sent, see p.113 Scan to Folder”.
To interrupt scanning, press the
{{{{Clear/Stop}}}} key or press [Stop] on the display panel.
Page 49
Sending Scan Files by Scan to Folder
When scanning multiple pages
into a single file, place the next original. For details, see p.77 Scanning Multiple Pages into a Single File”.

Simultaneous Storage and Sending by Scan to Folder

You can use the Scan to Folder func­tion and the storage function together.
The scan file is sent by Scan to Folder and at the same time is stored.
Note
This section explains mainly the
procedure for simultaneous stor­age and sending by Scan to Folder. For details, see p.34 Procedure for Sending by Scan to Folder”.
The file stored when simultane-
ously storing a file and sending it by Scan to Folder cannot be resent from the Scan to Folder screen. To resend the file, select the file in the [Select Stored File] screen and send it. See p.50 Sending Stored Files by E-mail or Scan to Folder, or De­livering”.
Make settings for the original, such
AAAA
as orientation and output tray.
Reference
p.75 Specifying the Orienta­tion and Output Tray of the Original
Make the scan settings.
BBBB
Note
There are two ways to specify
scan settings, as described be­low:
Configure each setting for scanning. For details, see p.73 Specifying Scan Set­tings”.
Recall registered settings. For details, see p.80 “Programs”.
Select the destination.
CCCC
Specify the sender, subject, and
DDDD
message when sending e-mail is performed at the same time.
Press [Store File].
EEEE
Make sure that [Send & Store] is se-
FFFF
lected.
Specify file information if neces-
GGGG
sary.
Reference
For details about specifying file information, see p.45 “Specify- ing file information”.
Press [OK].
HHHH
Place originals.
IIII
Note
The procedure for placing origi-
nals is the same as that for plac­ing originals for copying. For details about placing originals, see Placing Originals, Copy Reference.
3
41
Page 50
Sending Scan Files by Scan to Folder

Checking the Scan to Folder Results

3
The sending results can be checked.
Note
For details about the maximum
number of sending operations that can be checked, see p.102 Print & Delete Scanner Journal”.
❖❖❖❖ Items that can be checked
Date / Time The date and time sending was requested or the date and time Error or Cancelled is con­firmed is displayed.
Destination The sending function (e-mail, Scan to Folder, or delivery func­tion) used is displayed with an icon. When multiple destinations were selected, the destinations are displayed individually.
Sender
File Name
The file name is displayed only when a file is stored at the same time and when a stored file is sent.
Check the displayed records.
BBBB
Note
Depending on the security set-
tings, certain records may not be displayed.
One screen shows the records
for five sending operations. Press [UUUUPrev.] or [ TTTTNext] to scroll through the screen.
When the status of a file is
Waiting..., the sending can be canceled by selecting that file, and then pressing [Cancel].
Press [Print] to print the whole
journal.
Press [Exit].
CCCC
The Scan to Folder screen appears.
42
Status One of the following status is displayed: Done, Send­ing..., Waiting..., Error, or Cancelled.
Press [Scanned Files Status] on the
AAAA
Scan to Folder screen.
Page 51

4. Storing Files

Scan files can be stored in the hard disk of the machine using the Document Server function, and the stored file can be used later. Using DeskTopBinder, stored files can be viewed or retrieved with a client computer.
Important
A password can be set for every stored file.There is a risk that stored files
without a password can be accessed by someone using DeskTopBinder on the same LAN. We recommend you consider security measures such as setting passwords to protect against unauthorized access.
Scan file stored in the machine may be lost if some kind of failure occurs. We
advise against using the hard disk to store important files. The supplier shall not be responsible for any damage that may result from the loss of files. For long-term storage of files, we recommend the use of DeskTopBinder. For de­tails, contact your local dealer.
Note
When a delivery server is added to the network, stored files can be delivered.
You can store scan files and simultaneously deliver them with the network delivery scanner function, send it by e-mail, or send it by Scan to Folder. See p.50 Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

Storing Files

This section explains how to store files and how to specify file information for stored files.
Note
For details about the maximum number of files that can be stored, see p.114
Store”.
The stored files are deleted automatically after a certain number of days have
passed. For information about making settings and changing settings, see General Settings Guide.
Files cannot be printed from the control panel after being stored using the
scanner function. Print scan files after a client computer receives them. See p.51 Viewing a list of stored files using DeskTopBinder or p.52 Viewing a list of stored files using Web Image Monitor”.
43
Page 52
Storing Files

Storage Procedure

Make the settings for storing scan
EEEE
files.
4
You can scan and store files.
Press the {{{{Scanner}}}} key.
AAAA
Note
The illustration is an example.
The actual appearance may be different.
Make sure that no previous set-
BBBB
tings remain.
Note
If a previous setting remains,
press the {{{{Clear Modes}}}} key.
Make settings for the original, such
CCCC
as orientation and output tray.
Reference
p.75 Specifying the Orienta­tion and Output Tray of the Original
Make the scan settings.
DDDD
A Press [Store File].
B Press [Store Only].
ZZZ606S
Note
To store and deliver scan
files, press [Send & Store]. See p.28 Simultaneous Storage and Sending by E-mail, p.41 Simultaneous Storage and Sending by Scan to Folder”, or p.65 Simultaneous Stor­age and Delivery”.
[Store Only] cannot be pressed
if a destination or sender is selected.
44
Reference
There are two ways to specify scan settings, as described be­low:
Configure each setting for
scanning. For details, see p.73 Specifying Scan Set­tings”.
Recall registered settings. For
details, see p.80 “Programs”.
C Press [OK].
Specify file information.
FFFF
Specify a user name, file name, and password for the file.
Reference
For details about specifying file information, see p.45 “Specify- ing file information”.
Place originals.
GGGG
Page 53
Storing Files
Reference
The procedure for placing origi­nals is the same as that for plac­ing originals for copying. For details about placing originals, see Placing Originals, Copy Reference.
Note
To interrupt scanning, press the
{{{{Clear/Stop}}}} key or press [Stop] on the display panel.
When placing multiple origi-
nals one-by-one, place the next original. For details, see p.77 Scanning Multiple Pages into a Single File”.
Specifying file information
You can specify a user name, file name, and password for a stored scan file.
The File Information screen ap­pears.
Specify file information.
BBBB
Specifying a user name
A Press [User Name]. B Select the user name.
4
According to the settings made, you can search for files by user name or file name and you can prevent unau­thorized persons from accessing the files.
Reference
For details about the maximum number of characters that can be entered, see p.114 “Store”.
Press [Store File].
AAAA
Note
The user names shown here
are names that were regis­tered on the [Administrator Tools] tab in [System Settings]. To specify a name not shown here, press [Non-programmed Name], and then enter the user name.
C Press [OK].
45
Page 54
Storing Files
4
Specifying a file name
Scan files are automatically named SCAN0001, SCAN0002, etc. If nec­essary, you can change the file name.
A Press [File Name].
The soft keyboard appears.
B Enter the file name.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
C Press [OK].
Specifying a password
When a password is specified, only a person who knows the pass­word can view the file.
Important
Do not forget the password.
If you forget it, consult the system administrator of the machine.
Press [OK] to return to the previ-
CCCC
ous screen.
A Press [Password]. B
Enter a four to eight digit number using the number keys.
C Press the {{{{#}}}} key.
Note
To change the password, press [Change], and then enter a new one.
D Enter the same number as you
entered in step BBBB for confirma­tion.
E Press the {{{{#}}}} key.
46
F Press [OK].
Page 55

Displaying the List of Stored Files

Displaying the List of Stored Files
From the list of stored files, you can delete stored files or change file infor­mation. To show the list of stored files, perform the following steps:
Note
You can also display the list of
stored files from a client computer using DeskTopBinder and Web Image Monitor. For details, see p.51 Checking Stored Files from a Client Computer”.
Press the {{{{Scanner}}}} key.
AAAA
4
Note
The illustration is an example.
The actual appearance may be different.
Display the list of stored files.
BBBB
A Press [Select Stored File].
B Press [Manage / Delete File].
ZZZ606S
47
Page 56
4
Storing Files

Viewing the List

The list of stored files has the following elements.
The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like .
Note
Depending on the security settings, certain files may not be displayed.
❖❖❖❖ When using the network delivery scanner, e-mail, or Scan to Folder function
❖❖❖❖ When displaying information of a selected stored file
1. Keys for searching for files
Press to switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files.
2. Keys to switch to the information
display
Press to switch between the stored file list and the detailed information of the selected file.
3. Keys for sorting files
Press to sort the files using the select­ed item. Select the same item once more for a reverse sort. However, the files cannot be sorted in reverse deliv­ery order.
4.
Keys for changing file information
Use for deleting the selected file or changing the user name, file name, or password.
48
Page 57
5. List of stored files
Displays the list of stored files.
Displaying the List of Stored Files

Searching for Files

Note
The files that are stored by func-
tions other than the scanner can be displayed by pressing the [ ment Server] key.
If the file is not displayed, press
[UUUUPrev.] or [TTTTNext] to scroll through the list.
For files which are password pro-
tected, a key symbol( ) is shown to the left of the user name.
6.
[Manage / Delete File]
Press to perform operations such as deleting stored files or changing file information.
7.
[Send]
Press to send or deliver stored files. For details, see p.50 Sending Stored Files by E-mail or Scan to Folder, or Delivering”.
8.
Information for a selected stored file
Press [Detail] to display the informa­tion for a file after selecting the file from the file list.
Docu-
You can search for files from the stored files using the user name or file name.
Searching by user name
On the screen with the list of stored
AAAA
files, press [Search by User Name].
Select the user name to be used
BBBB
for the search.
Note
The user names shown here are
names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and then enter the user name.
4
Press [OK].
CCCC
The search starts, and files whose user name starts with the entered string appear.
49
Page 58
Storing Files
4
Searching by file name
On the screen with the list of stored
AAAA
files, press [Search by File Name].
The soft keyboard appears.
Enter the file name.
BBBB
Note
It is necessary to differentiate
between uppercase and lower­case letters.
Reference
For information about how to enter characters, see General Set- tings Guide.
Press [OK].
CCCC
The search starts, and files whose name starts with the entered string appear.

Sending Stored Files by E-mail or Scan to Folder, or Delivering

Files stored can be sent by e-mail or Scan to Folder, or delivered to the de­livery server.
Note
This section explains how to select
files you want to send or deliver. For details about sending by e­mail, see p.19 Procedure for Send­ing E-mail. For details about sending by Scan to Folder, see p.34 Procedure for Sending by Scan to Folder. For details about deliver­ing stored files, see p.60 “Deliver- ing Scan Files”.
When stored files are sent or deliv-
ered, scan settings cannot be changed. The files are sent or de­livered with the scan settings spec­ified when they were stored.
Press [Select Stored File] to display
AAAA
the list of stored files.
Reference
p.47 Displaying the List of Stored Files
Select a file.
BBBB
Note
When you select a password
protected file, the Password en­try screen appears. After you have entered the correct pass­word and pressed [OK], the file will be selected.
50
Page 59
Displaying the List of Stored Files
To select multiple files, repeat
CCCC
step
For details about the maximum
If you select multiple files, the
If you press [Display Selection],
Press [OK].
DDDD
The e-mail, Scan to Folder, or net­work delivery scanner screen ap­pears.
.
BBBB
Note
number of files that can be se­lected at once, see p.114 “Store”.
files will be sent or delivered in the order they were selected.
the selected files will be shown in the order of delivery.
The illustration used in the follow-
ing explanation is an example. The items that actually appear on the screen may differ, depending on the model in use and the environ­ment.
Viewing a list of stored files using DeskTopBinder
Stored files are shown below using DeskTopBinder.
4
Switch the destination list if nec-
EEEE
essary.
Specify a destination.
FFFF
Specify the sender, subject, and
GGGG
message if necessary. Press the {{{{Start}}}} key.
HHHH

Checking Stored Files from a Client Computer

You can view the list of stored files from a client computer using Desk­TopBinder and Web Image Monitor.
Note
You can also view the files stored
under the copy, Document Server, and printer functions.
Note
The illustration is an example. The
items that actually appear may be different.
You can also transfer the stored
files to the client computer.
Reference
For details about installing DeskTopBinder, see p.11 DeskTopBinder. For details about the functions of DeskTop­Binder, such as transferring files to a client computer, see the manuals related to DeskTop­Binder manuals. See p.i “Manu- als for This Machine”.
51
Page 60
4
Storing Files
Viewing a list of stored files using Web Image Monitor
The stored files are displayed and can be checked also in Web Image Moni­tor.
Note
When you enter http:// (machine
IP address)/ in the address bar of the Web browser on a client com­puter, Top Page of Web Image Monitor is displayed.
You can also download the stored
files.
Reference
For details about displaying or downloading stored files using Web Image Monitor, see General Settings Guide.
For details about making settings for using Web Image Monitor, see Network Guide.
For details about functions for managing stored files using Web Image Monitor, click [Help] on the upper-right corner of the dis­played screen.
52
Page 61

Managing Stored Files

Deleting Files

You can delete files that are no longer needed.
Limitation
Files waiting for delivery cannot
be deleted.
Reference
Using Web Image Monitor from a client computer, you can also de­lete the stored files. See General Set- tings Guide.
Display the list of stored files.
AAAA
Managing Stored Files
When you select a password
protected file, the Password en­try screen appears. Enter the correct password, and then press [OK]. When multiple files are selected, the password entry screen appears each time a pass­word protected file is selected.
Press [Delete File].
DDDD
4
Reference
p.47 Displaying the List of Stored Files
Press [Manage / Delete File].
BBBB
The [Manage / Delete File] screen ap­pears.
Select the file you want to delete.
CCCC
Note
For details about the maximum
number of files that can be se­lected at once, see p.114 “Store”.
A confirmation message about de­leting the file appears.
Press [Delete].
EEEE
Press [Exit].
FFFF

Changing File Information

The information for stored files (user name, file name, and password) can be changed.
Limitation
Information for files waiting for
delivery cannot be changed.
Reference
Using Web Image Monitor from a client computer, you can change the information of files stored. See General Settings Guide.
Display the list of stored files.
AAAA
Reference
p.47 Displaying the List of Stored Files
53
Page 62
Storing Files
4
Press [Manage / Delete File].
BBBB
Select the file for which you want
CCCC
to change the file information.
Note
When you select a password
protected file, the password en­try screen appears. Enter the correct password, and then press [OK].
Change the file information.
DDDD
Note
The user names shown here
are names that were regis­tered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-pro- grammed Name], and then en- ter the user name.
C Press [OK].
Changing the file name
Changing the user name
A Press [Change User Name].
B Select the new user name.
A Press [Change File Name].
B Enter the new file name.
Reference
For information about how to enter characters, see Gener- al Settings Guide.
54
C Press [OK].
Page 63
Changing the password
A Press [Change Password].
B Enter a new four to eight digit
number as the password using the number keys.
Managing Stored Files
Make sure that the file informa-
EEEE
tion was changed as necessary, and press [Exit].
4
C Press the {{{{#}}}} key.
Note
To change the password, press [Change], and then enter a new one.
D Enter the same number as you
entered in step BBBB for confirma­tion.
E Press the {{{{#}}}} key. F Press [OK].
Important
Do not forget the password.
If you forget it, consult the system administrator of the machine.
55
Page 64
4
Storing Files
56
Page 65

5. Delivering Scan Files

Scan files can be sent to a specified destination using the network delivery scan­ner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used.
Important
A delivery server in which the ScanRouter delivery software is installed is
necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first in the delivery serv­er. Also, connected devices should be configured in [Set I/O Device] of the Scan­Router delivery software. For details, see the ScanRouter delivery software Help.
57
Page 66
5
Delivering Scan Files

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described be­low is required.
Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.
To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE
802.11b interface unit is required.
See
Network Guide
To deliver scan files, the following [System Settings] settings must be specified correctly. (Certain other settings must also be specified.)
IP address
subnet mask
Also, [On] must be selected for [Delivery Option] under [File Trans- fer]. For details about making settings and other settings, see
Network Guide
.
.
Make settings for the network delivery scanner function, such as Destination List Settings.
See p.95 Initial Scanner Setup”.
Install the ScanRouter delivery software required for using the network delivery scanner functions on the delivery server.
See p.11 “DeskTopBinder”.
After installing the software, make the required settings for server maintenance and delivery service.
For details, see the ScanRouter delivery software manuals.
Set the destination, sender information, and connected devices in the ScanRouter delivery software.
On the client computers, install the software required for view­ing or retrieving files by connecting to the delivery server, such as DeskTopBinder.
See p.11 “DeskTopBinder”.
58
Page 67
Preparation for Delivering

Network Delivery Scanner Screen

The network delivery scanner screen is as shown.
The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like .
1.
Network delivery scanner icon
Indicates that the network delivery scan­ner screen is displayed.
2. Destination field
The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [UUUUPrev.
].
[TTTTNext
Note
To check the selected destinations,
press the {{{{Check Modes}}}} key.
3.
[Registration No.]
Press to specify a destination using a five digit registration number.
4.
[Manual Input]
When sending e-mail via the delivery server, press [Manual Input], and then enter the destination using the soft keyboard that is displayed. For information about sending e-mail via the delivery server, see the ScanRouter delivery software manuals.
()
] or
5.
[Attach Sender's Name] [Return Re-
ceipt] [Attach Subject]
Specify the sender, subject, and message of the document to be delivered. In addi­tion, specify whether or not to check whether the file has been opened at the destination.
6.
Press to switch between the destination list of the delivery server and the destina­tion list of this machine, or to perform a search such as a user name search.
Switch Destination List/Search
[]
7. Destination list
Displays the destinations registered in the delivery server or this machine.
Note
When the entire list does not fit on one
screen, press [UUUU] or [TTTT] to scroll through the list.
Group destinations are denoted by
this symbol ( ).
5
59
Page 68

Delivering Scan Files

Delivering Scan Files
5

Delivery Procedure

A scan file is delivered after scan set­tings and destinations are specified. If necessary, you can select a sender and a subject.
Press the {{{{Scanner}}}} key.
AAAA
ZZZ606S
Note
The illustration is an example.
The actual appearance may be different.
Make sure that no previous set-
BBBB
tings remain.
Reference
There are two ways to specify scan settings, as described below:
Configure each setting for scanning. For details, see p.73 Specifying Scan Set­tings”.
Recall registered settings. For details, see p.80 “Programs”.
If the e-mail screen appears, switch
EEEE
to the network delivery scanner screen.
A Press []. B Press [Switch Destination List].
C Press [Delivery Server].
60
Note
If a previous setting remains,
press the {{{{Clear Modes}}}} key.
Make settings for the original, such
CCCC
as orientation and output tray.
Reference
p.75 Specifying the Orienta­tion and Output Tray of the Original
Make the scan settings.
DDDD
D Press [Exit].
The network delivery scanner screen appears.
Specify the destination.
FFFF
You can specify the destination in the following ways:
Select it from the destination list.
Specify its registration number.
Search for it.
Enter the e-mail address directly.
Page 69
Delivering Scan Files
Note
The destination list is updated
automatically.
Depending on the security set-
tings, certain destinations may not be displayed.
Selecting a destination from the list
A Select the destination.
The selected destination is high­lighted and also is displayed in the destination field at the top of the screen.
Note
If the target destination does
not appear, take one of the following steps:
Display the destination by selecting its initial letter from the title.
Display the destination by pressing [UUUU] or [TTTT].
The destination titles are pro-
gramed in the delivery serv­er.
Using a registration number to select a destination
A Press [Registration No.]. B Enter the five digit registration
number that has been assigned to a destination folder using the number keys.
If the entered number is less than five digits, press the {{{{#}}}} key after the last number.
Example: To enter 00009 Press the {{{{9}}}} key, and then
press the {{{{#}}}} key.
Note
To deselect a destination, press [UUUUPrev.] or [TTTTNext] to display the destination in the desti­nation field, and then press the {{{{Clear/Stop}}}} key.
C To select more destinations, re-
peat step BBBB.
Searching for a destination
A Press [].
5
To deselect a destination,
press the destination once more, or press [UUUUPrev.] or [TTTTNext] to display the desti- nation in the destination field, and then press the {{{{Clear/Stop}}}} key.
B To select more destinations, re-
peat step AAAA.
61
Page 70
Delivering Scan Files
5
B Press [Search Address Book].
C Press [Search by Dest. Name].
Note
To search by comment, press
[Search by Comment].
The soft keyboard appears.
D Enter part of the destination
name.
Note
Enter the first character or
characters of the destination name.
It is necessary to differentiate
between uppercase and low­ercase letters.
E Press [OK]. F Select a destination.
Manual entry of a destination
A Press [Manual Input].
The soft keyboard appears.
B Enter the destination.
Note
Enter the e-mail address of
the destination when send­ing via the delivery server.
For details about the maxi-
mum number of characters that can be entered, see p.114 The network delivery scan­ner function”.
Alphanumeric characters and periods can be entered. The symbols ( ) \ , ; : and spaces cannot be entered. For de­tails, see p.114 The network delivery scanner function”.
62
G Press [Exit].
C Press [OK].
Note
To deselect a destination, press [UUUUPrev.] or [TTTTNext] to display the destination in the desti­nation field, and then press the {{{{Clear/Stop}}}} key.
To check the selected desti-
nations, press the {{{{Check Modes}}}} key.
D To enter more destinations, re-
peat steps AAAA to CCCC.
Page 71
Delivering Scan Files
Checking selected destinations
A Use the destination field at the
top of the screen to check which destinations are select­ed.
Note
Press [UUUUPrev.] or [TTTTNext] to
scroll through the list. Desti­nations are displayed in the order they were selected.
To check the selected desti-
nations, press the {{{{Check Modes}}}} key.
Specify the sender (sender of the
GGGG
file) if necessary.
You can specify the sender in the following ways:
Select it from the list.
B Select the sender.
The selected sender and its reg­istration number appear.
C Press [OK].
Using a registration number to specify a sender name
A Press [Attach Sender's Name].
5
Specify its registration number.
Search for it.
Note
When a sender has been speci-
fied, this information is added to the scan file. Select a sender from the senders registered in the delivery server.
Depending on the security set-
tings, [Attach Sender's Name] may be selected as the user name when logging in.
Selecting a sender from the list
A Press [Attach Sender's Name].
B Enter the five digit registration
number that has been assigned to a destination folder using the number keys.
If the entered number is less than five digits, press the {{{{#}}}} key after the last number.
Example: To enter 00006 Press the {{{{6}}}} key, and then
press the {{{{#}}}} key.
C Press [OK].
63
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Delivering Scan Files
5
Searching for a sender
A Press [Attach Sender's Name].
B Press [].
C Press [User (Dest.) Name].
F Select a sender.
G Press [Exit]. H Press [OK].
Specify [Return Receipt] if neces-
HHHH
sary.
Note
If you did not specify the sender
in Step be used even if you select it.
E-mail notification that the file
has been opened at the destina­tion is sent to the sender speci­fied in [Attach Sender's Name]. To use [Return Receipt], it is neces­sary to make sett ings such as the e-mail address in advance in the ScanRouter delivery software.
, [Return Receipt] cannot
G
The soft keyboard appears.
D Enter part of the sender name.
Note
Enter the first character or
characters of the sender name.
It is necessary to differentiate
between uppercase and low­ercase letters.
E Press [OK].
Specify a subject if necessary.
IIII
Note
To specify a subject, you can se-
lect it from the list, enter it di­rectly, or combine selecting and entering it.
For details about the maximum
number of characters that can be entered, see p.114 The net­work delivery scanner func­tion”.
When a subject has been speci-
fied, this information is added to the scan file.
The subjects that can be selected
from the list must be registered in [System Settings] in advance. See Network Guide.
64
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Delivering Scan Files
The procedure to specify the sub­ject name [Urgent] New product appearance is explained as an ex­ample here.
A Press [Attach Subject].
B Press the subject [Urgent].
C Press [Manual Input].
The soft keyboard appears.
D Enter the subject “New prod-
uct appearance”.
E Press [OK] twice.
Place originals.
JJJJ
Reference
The procedure for placing origi­nals is the same as that for plac­ing originals for copying. For details about placing originals, see Placing Originals, Copy Reference.
Note
To interrupt scanning, press the
{{{{Clear/Stop}}}} key or press [Stop] on the display panel.
When scanning multiple pages
into a single file, place the next original. For details, see p.77 Scanning Multiple Pages into a Single File”.

Simultaneous Storage and Delivery

You can use the network delivery scanner function and the storage function together.
The scan file is delivered and at the same time is stored.
Note
This section explains mainly the
procedure for simultaneous deliv­ery and storage. For details, see p.60 Delivering Scan Files”.
Make settings for the original,
AAAA
such as orientation and output tray.
Reference
p.75 Specifying the Orienta­tion and Output Tray of the Original
Make the scan settings.
BBBB
Note
There are two ways to specify
scan settings, as described be­low:
Configure each setting for scanning. For details, see p.73 Specifying Scan Set­tings”.
Recall registered settings. For details, see p.80 “Programs”.
Select the destination.
CCCC
5
Specify the sender and a subject if
DDDD
necessary.
65
Page 74
5
Delivering Scan Files
Press [Store File].
EEEE
Make sure that [Send & Store] is se-
FFFF
lected.
Make settings for file informa-
GGGG
tion if necessary.
Reference
For details about specifying file information, see p.45 “Specify- ing file information”.
Press [OK].
HHHH
Place originals.
IIII
Note
The procedure for placing origi-
nals is the same as that for plac­ing originals for copying. For details about placing originals, see Placing Originals, Copy Reference.
66
Page 75

Checking the Status of Delivery

Checking the Status of Delivery
The sending results can be checked.
Note
For details about the maximum
number of sending operations that can be checked, see p.102 Print & Delete Scanner Journal”.
❖❖❖❖ Items that can be checked
Date / Time The date and time the delivery was requested or the date and time Error or Cancelled was confirmed is displayed.
Destination The sending function (e-mail, Scan to Folder, or delivery func­tion) used is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.
Sender
File Name
The file name is displayed only when a file is stored at the same time and when a stored file is sent.
Check the displayed records.
BBBB
Note
Depending on the security set-
tings, certain records may not be displayed.
One screen shows the records
for five delivery operations. Press [UUUUPrev.] or [ TTTTNext] to scroll through the screen.
When the status of a file is
Waiting..., the delivery can be canceled by selecting that file, and then pressing [Cancel].
Press [Print] to print the whole
journal.
Press [Exit].
CCCC
The network delivery scanner screen appears.
5
Status One of the following status is displayed: Done, Send­ing..., Waiting..., Error, or Cancelled.
Press [Scanned Files Status] on the
AAAA
network delivery scanner screen.
67
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5
Delivering Scan Files
68
Page 77

6. Using the Network TWAIN Scanner Function

This chapter explains the procedure for scanning originals with the network TWAIN scanner using DeskTopBinder. In addition, the preparation for using the network TWAIN scanner is explained.

Preparation for Using the Network TWAIN Scanner

To use the machine as a network TWAIN scanner, the preparation described be­low is required.
Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.
To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE
802.11b interface unit is required.
See
Network Guide
.
Check the network settings in [System Settings], and change if re­quired.
See Network Guide.
On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN Driv­er and DeskTopBinder.
See p.10 TWAIN Driver”.
69
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Using the Network TWAIN Scanner Function

Scanning Originals

6
This section explains how to scan originals using the network TWAIN scanner function.
Note
When using the TWAIN scanner,
you can scan the original without entering a user code even if [Weekly
Timer Code] has been selected in [System Settings]. See "System Set-
tings", General Settings Guide.
Start DeskTopBinder, and then
AAAA
select the scanner driver.
A On the [Start] menu, point to
[Program], point to [DeskTop-
Binder V2], and then click [Desk- TopBinder V2].
B On the [Tools] menu, click
[Scanner Settings...].
If the scanner is already select­ed, no scanner settings are nec­essary. Check the settings in [File format for scanned image(s)] , and then proceed to step E.
C Click [Select Scanner Driver...]. D Select the name of the machine
you want to use in the list, and then click [Select].
E Click [OK].
Make the scan settings.
BBBB
A On the [File] menu, point to
[Add Document], and then click [Scan...].
After a short while, the dialog box of the TWAIN Driver that operates the scanner appears. This dialog box is called the scanner properties dialog box.
Note
The name of the scanner cur-
rently being used is shown on the title bar of the dialog box. When multiple ma­chines are connected, make sure that the indicated ma­chine is the machine you want to use. If it is different, click [Select Scanner] to select the scanner again.
If the machine you want to
use is not displayed in the list, make sure that the IP ad­dress is configured and that the machine is correctly con­nected to the network. If the machine is still not displayed in the list after confirming the above, consult your net­work administrator.
B
Make settings according to such factors as the type of original, type of scanning, and orienta­tion of the original.
Note
For details about the settings,
see the TWAIN Driver Help.
Click [Scan] in the scanner proper-
CCCC
ties dialog box.
Note
Depending on the security set-
tings, a dialog box requesting your user name and password may appear when you press [Scan].
A message appears on machine's
DDDD
control panel. Specify the output tray of the original.
70
Page 79
Place originals.
EEEE
Reference
The procedure for placing origi­nals is the same as that for plac­ing originals for copying. For details about placing originals, see Placing Originals, Copy Reference.
If you have further originals, re-
FFFF
peat Step
After completing scanning, click
GGGG
[Cancel] on the computer display.
A message appears on the compu-
HHHH
ter display. Click [OK].
A message appears on the compu-
IIII
ter display. Click [Complete].
.
EEEE
Scanning Originals
Save the scan file in DeskTop-
JJJJ
Binder.
A On the [File] menu, click [Exit]. B Enter the file name, and then
click [OK].
The image is stored in DeskTop­Binder, and DeskTopBinder Viewer closes.
----Editing and printing scan files
With DeskTopBinder, it is possible to edit and print scan files. For details about how to edit and print, see Desk­TopBinder Help.
6
71
Page 80
Using the Network TWAIN Scanner Function
6
72
Page 81

7. Configuring/Registering Scan Settings

This section describes how to specify scan settings, the orientation of the origi­nal, and the output tray of the original. In addition, this section describes the programming function by which you can register frequently used settings.

Specifying Scan Settings

Press [Scan Settings].
AAAA
Select items such as resolution
BBBB
and original size, and then change their settings.
Text (OCR) For standard originals con­taining mainly text. Text (OCR) is suitable for higher OCR accuracy.
Drawing For originals containing mainly lines, such as techni­cal drawings. This setting prevents smudg­es on the original appearing on the scanned image.
Text / Photo For originals containing a mixture of text and photo­graphs
Photo For originals containing pho­tographs and other pictures (two-value). Creates scanned images suit­able for printing.
Specify the basic scan settings (scan type, resolution, image den­sity, scan size, and edit) as follows:
❖❖❖❖ Scan Type
Originals are scanned according to the selected scan type. Select the scan type from the fol­lowing:
Text (Print) For standard originals con­taining mainly text. Printer printing is best scanned with Text (Print).
❖❖❖❖ Resolution
Select the resolution from 150, 200, 300, 400, or 600 dpi.
❖❖❖❖ Image Density
Select the image density in sev­en steps from iLighter (1) to Darkerj (7), or use Auto Image Density.
73
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Configuring/Registering Scan Settings
7
❖❖❖❖ Scan Size
Select the size of the original to be scanned. When [Auto Detect] is selected, the auto detect function of the machine is used to set the origi­nal size. If you select [Custom Size], you can specify the vertical and hor­izontal dimensions of the scanned area in millimeters. Al­ternatively, specify the horizon­tal dimension only, and then set the vertical dimension using
[Auto Detect].
Reference
For details about operations under [Custom Size], see p.99 Selecting a custom size.
When the size is specified, scan­ning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: A0R, A1RS, A2RS, A3RS, A4RS,B1R, B2RS,B3RS,B4RS, 36 × 48 inchR, 34 × 44 inchR, 30 × 42 inchR, 24 × 36 inchRS, 22 × 34 inchRS, 18 × 24 inchRS, 17 × 22 inchRS, 12 × 18 inchRS, 11 × 17 inchRS,
1
8
/2 × 14 inchRS,
9 × 12 inchRS,
1
8
/2 × 11 inchRS
❖❖❖❖ Edit
Make editing settings.
Erase Border Delete the borders of the scanned original according to the width specified. If you select [Same Width], you can specify, millimeters (inches), a uniform width for deleting all sides (top, bot­tom, left, and right). If you select [Diff. Width], you can specify, millimeters (inches), a different width for deleting each side. You can specify a value between 2 and 99 mil­limeters (0.1 and 3.9 inches).
Limitation
If you set [Scan Size] to [Au-
to Detect], or select [Auto Detect] for the vertical
length in [Custom Size], [Erase Border] becomes un-
available (If [Erase Border] was selected beforehand, [Erase Border] is disabled).
Positive / Negative If you select [Positive / Nega- tive], a black and white origi- nal will produce a negative scanned image.
Note
If you select [Erase Border],
the deleted margin is made black.
Mirror Image If you select [Mirror Image], the scanned image will be a mir­ror image of the original.
74
Press [OK].
CCCC
Page 83

Specifying the Orientation and Output Tray of the Original

Specifying the Orientation and Output Tray of the Original
To correctly orient a scanned image on the computer display, you must specify the orientation of the original. Also, specify the original's output tray.

For E-mail, Scan to Folder, and a Network Delivery Scanner

Select [Original Orientation] or [Origi-
AAAA
nal Exit].
Orientation selection
A Press the key for the same ori-
entation as the actual orienta­tion of the original.
Depending on the image size, originals with orientations other than may not be scanned. If this happens, an error message appears after scanning is started. p.105 Relationship between Reso­lution and original size
Reference
For details about the orienta­tion of the original and [Origi- nal Orientation] setting, see p.109 Placing Originals”.
The default orientation set­ting can be changed in [Origi-
nal Orientation Priority] in [Scanner Features]. For details,
see p.98 Scan Settings”.
Specifying the Output Tray for the Original
A Specify the output tray for the
original.
[] is suitable as the output tray for roll paper.
7
Limitation
If you set [Scan Size] to [Auto
Detect], or set only the verti-
cal size to [Auto Detect] in [Custom Size], orientations
other than cannot be se­lected.
Note
The default setting for the
output tray for the original can be registered in [System Settings]. For details, see
System Settings, General Settings Guide.
75
Page 84
Configuring/Registering Scan Settings
Press [OK].
BBBB
The current settings are displayed.

For a Network TWAIN Scanner

When using the network TWAIN scanner, make the setting using the TWAIN Driver.
Open the Scanner Properties dia-
AAAA
log box.
Reference
p.70 Scanning Originals
Change the settings in the [Original
DDDD
Size], [Specify output size], and [Qual- ity] groups.
Reference
For details about each setting, see the Help.
If you have specified the User
EEEE
Code Authentication, click [Au- thentication...], enter the User Code
and encryption key in the dialog box that appears, and then click
[OK].
Note
Ask the administrator for the
User Code and encryption key.
7
Specify [Scan Mode:] according to
BBBB
the type of original and scanning.
[Standard] is suitable for scan-
ning text-based standard origi­nals.
[Diazo type] is suitable for scan-
ning diazo copies.
From the [Rotate Image:] menu in
CCCC
the [Quality] group, select the an­gle of rotation.
To correctly orient the scanned im­age on the computer display, spec­ify the angle of rotation according to the orientation of the original.
Reference
p.109 Placing Originals
76
Page 85

Scanning Multiple Pages into a Single File

Scanning Multiple Pages into a Single File
You can scan multiple pages into a single file.
Select the standby mode for addition­al originals from the following:
Wait a specified length of time for the next original (Time limit set)
Wait indefinitely for the next orig­inal (No time limit set)
Note
The machine will not switch to en-
ergy saver mode while waiting for additional originals.
While the machine is waiting for
additional originals, you can change scan settings and the out­put tray for the original.

When a Time Limit Is Specified for Additional Originals

Reference
p.73 Specifying Scan Settings
p.75 Specifying the Orienta­tion and Output Tray of the Original
Make sure [Next Original Wait] is not
BBBB
selected.
Make settings for sending by e-mail,
CCCC
Scan to Folder, storing, or delivering.
Reference
p.19 Procedure for Sending E­mail
p.34 Procedure for Sending by Scan to Folder
p.44 Storage Procedure
p.60 Delivery Procedure
Place the originals.
DDDD
7
In advance, specify the waiting time in seconds for placing the additional originals.
In [Scanner Features], [Next Original Wait
at Off], specify [Set Wait Time].
Reference
p.98 Next Original Wait at Off
Specify scan settings, the orienta-
AAAA
tion of the original, and the out­put tray for the original.
Reference
The procedure for placing the originals is the same as that for placing the originals for copy­ing. For details about placing the originals, see Placing Orig­inals, Copy Reference.
Note
Originals are scanned in order.
Place them from the first page.
Scanning is started. When scanning is completed, the time remaining for re­ceiving additional originals appears.
77
Page 86
Configuring/Registering Scan Settings
Note
The selected destination appears while scanning the originals.
To scan additional originals, load
EEEE
them within the specified time.
Repeat this step until all originals are scanned.
Note
If you change settings while the
machine is waiting for addition­al originals, the countdown stops. If you load an original, it is scanned, and the countdown for loading additional originals starts
When scanning of all originals
FFFF
and the countdown are complet­ed, the machine automatically starts storing/sending the scanned data.
Select [Next Original Wait].
BBBB
Note
In [Scanner Features], if you set
[Next Original Wait at Off] to [Con-
tinuous Wait], [Next Original Wait] does not appear. Proceed to Step operates as if [Next Original Wait] has been selected.
Make settings for sending by e-
CCCC
mail, or Scan to Folder, storing, or delivering.
. In this case, the machine
C
7
Note
Alternately, you can press the
{{{{#}}}} key to start storing/sending the scanned data.

When a Time Limit Is Not Specified for Additional Originals

Specify scan settings, orientation
AAAA
and output tray for the original.
Reference
p.73 Specifying Scan Settings
p.75 Specifying the Orienta­tion and Output Tray of the Original
Reference
p.19 Procedure for Sending E­mail
p.34 Procedure for Sending by Scan to Folder
p.44 Storage Procedure
p.60 Delivery Procedure
Place the originals.
DDDD
Scanning starts.
Reference
The procedure for placing the originals is the same as that for placing the originals for copy­ing. For details about placing the originals, see Placing Orig­inals, Copy Reference.
78
Page 87
Note
Originals are scanned in or-
der.Place them from the first page.
Note
The selected destination appears while scanning the originals.
To scan additional originals, load
EEEE
them.
Scanning Multiple Pages into a Single File
Repeat this step until all originals are scanned.
After all originals are scanned,
FFFF
press the {{{{#}}}} key.
Storing or sending starts.
7
79
Page 88
Configuring/Registering Scan Settings

Programs

7
You can register frequently used set­tings in the machine memory and re­call them for future use.
Note
You can register up to 10 programs
for the scanner mode.
You can use the settings registered
in program No.10 as the initial mode by selecting [Program No.10] in [Change Initial Mode] of [Scanner Features].
Programs are not deleted by turning the power off or by pressing the
{{{{Clear Modes}}}}
ed only when you delete them or overwrite them with another pro­gram.
Settings that can be registered as a
program are scan settings, standby mode for additional originals, loading orientation of the original, output tray of the original, and file format.
key. They are delet-
Press [mmmm Register].
CCCC
Press the program number you
DDDD
want to register.
Note
Program numbers with m al-
ready have settings in them.
Enter the program name with the
EEEE
soft keyboard that appears on the display panel.

Registering a Program

Make the settings you want to
AAAA
register in the initial display of the scanner mode.
Press the {{{{Program}}}} key.
BBBB
80
AGH003S
Note
You can enter up to 40 charac-
ters.
If it is not necessary to enter the
program name, proceed to step
.
F
Press [OK].
FFFF
When the settings are successfully registered, m appears on the left side of the registered program number and the program name ap­pears on the right side. The display returns to the initial display after a moment.
Page 89

Recalling a Program

Make sure the {{{{Scanner}}}} key is se-
AAAA
lected, and then press the {{{{Pro­gram}}}} key.
Press [BBBB Recall].
BBBB
Press the number of the program
GGGG
for which you changed settings or the number of a different pro­gram in which you want to regis­ter the changed settings.
Press [Register].
HHHH
Note
When you want to overwrite a
program that is already regis­tered, a confirmation message appears.
Enter a program name.
IIII
Press [OK].
JJJJ
Programs
Press the number of the program
CCCC
you want to recall.
The registered settings are dis­played.
Note
Programs are not registered in
numbers that appear without m.
Place the originals.
DDDD
Scanning of the original is started.

Changing a Registered Program

Make sure the {{{{Scanner}}}} key is se-
AAAA
lected, and then press the {{{{Pro­gram}}}} key.
Press [BBBB Recall].
BBBB
Note
If you register a program in a
number that is already regis­tered, the old program is over­written.

Deleting a Program

Make sure the {{{{Scanner}}}} key is se-
AAAA
lected, and then press the {{{{Pro­gram}}}} key.
Press [Delete].
BBBB
7
Press the number of the program
CCCC
you want to change.
Change settings of the program.
DDDD
Press the {{{{Program}}}} key.
EEEE
Press [mmmm Register].
FFFF
Press the number of the program
CCCC
you want to delete.
Press [Yes].
DDDD
The program is deleted, and the display returns to the initial dis­play after a moment.
81
Page 90
Configuring/Registering Scan Settings

Changing the Program Name

Make sure the {{{{Scanner}}}} key is se-
AAAA
lected, and then press the {{{{Pro­gram}}}} key.
Press [Change Name].
BBBB
Press the number of the program
CCCC
for which you want to change the name.
7
Enter a new program name.
DDDD
Note
A program name can be entered
using up to 40 characters.
Press [OK].
EEEE
The new program name appears briefly, and then the display re­turns to the initial display.
82
Page 91

8. Troubleshooting

This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

If Your Machine Does Not Operate As You Want

When Scanning Is Not Performed as Expected

Problems Causes and solutions
The scanned image is dirty.
The image is distorted or out of position.
The scanned image is up­side down.
No image results from scanning.
The scanned image con­tains white spaces.
The exposure glass or reflector is dirty. Clean these parts. See
Maintaining Your Machine”, General Settings Guide.
The original was moved during scanning. Do not move the
original during scanning.
The original has not been loaded square. Align the original with the side guides. See Placing Originals”,
The original was placed upside down. Place the original in the cor­rect orientation.
See "Placing Originals", Copy Reference.
The original was loaded back-to-front. Load the original with the side you want to scan facing up. See "Placing Originals", Copy Ref- erence.
If you scan originals using functions other than the network TWAIN scanner function, certain paper size and resolution set­tings may produce scanned images that are larger than the speci­fied size because of margins being added to the sides. Scanning at a higher resolution may reduce the margins.

When the Delivery Function Does Not Work

Problems Causes and solutions
Copy Reference
.
The delivery scanner func­tion screen is not dis­played.
If the network TWAIN scanner screen appears when the ma­chine is switched to scanner mode, press [ network delivery scanner screen.
If the display does not switch from network TWAIN scanner to network delivery scanner, the delivery scanner settings are not correct. See p.95 Initial Scanner Setup, and then make the appropriate settings.
] to switch to the
Exit
83
Page 92
Troubleshooting

When Stored Files Cannot Be Accessed

Problems Causes and solutions
The stored file is locked and is not accessible.
The file, which is password protected, is locked because the pass­word was incorrectly entered ten times. Consult the network ad­ministrator.

Network Cannot Be Browsed When Sending a Scan File

Problems Causes and solutions
The network cannot be browsed when specifying the destination folder.
The following machine settings may not be correct:
IP address
subnet mask
Check the settings.
See "Connection and Setup", Network Guide.

The TWAIN Driver Cannot Be Started

Problems Causes and solutions
The Scanner Properties di­alog box cannot be dis­played.
Advanced encryption has been specified in the extended security setting. For details about the extended security setting, consult an administrator.
8

Stored Files Cannot Be Edited

Problems Causes and solutions
Stored files cannot be de­leted. File names and pass­words cannot be changed. Files cannot be redeliv­ered.
Limits have been imposed using the available extended security function. Consult the user administrator.

The Network Delivery Function Cannot Be Used

Problems Causes and solutions
The network delivery function cannot be used.
84
The delivery software may be an old version or a security setting may be specified. Consult the machine administrator.
Page 93
If Your Machine Does Not Operate As You Want

Operations are not possible when messages appear

Problems Causes and solutions
Updating the des-
"
tination list...Please wait. Specified destination(s) or sender's name has been cleared.
pears, and operations are not possible.
ap-
The destination list is being updated from the network using SmartDeviceMonitor for Admin. Depending on the number of destinations to be updated, there may be some delay before you can resume operation. Operations are not possible while this mes­sage is displayed.
Wait until the message disappears. Do not switch off the power while this message is displayed.
85
8
Page 94
Troubleshooting

When a Message Is Displayed

When an Error Message Appears on the Control Panel

Note
If an error message that is not included in this section appears, turn off the
main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if dis­played), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.
Message Causes and solutions
8
Authentication has failed.
Authentication with the destination has failed. Check settings. To check the current status, press [Scanned Files Status].
Cannot cancel sending certain file(s). To confirm the result, check [Scanned Files Status].
Cannot find the specified path. Please check the settings.
Cannot log in with the entered user name or password.
The entered login user name or login password is incorrect. Check the login user name and login password. The machine is unable to authenti­cate. Consult an administrator.
Check that the user name and password are correct.
Note
A password of 64 or more
characters may not be recog­nized.
Check that the ID and password for the destination folder are cor­rect.
Only files in waiting can be canceled. Files with a delivery status of suc­cessful or other result cannot be can­celed.
Check whether the computer name and the folder name for the destina­tion are correct.
Make settings correctly for the user name and password for authentica­tion.
86
Cannot send scanned data. Exceeded max. number of files. Unable to cap­ture files.
Captured file exceeded max. number of pages per file. Cannot send the scanned data.
For details about the maximum number of files that can be stored, see p.114 “Store”. Reduce the number of stored files for transmis­sion or delete unnecessary stored files.
For details about the maximum number of pages per file that can be stored, see p.114 “Store”. Reduce the number of pages in the file, and then resend it.
Page 95
When a Message Is Displayed
Message Causes and solutions
Connection with LDAP server has failed. Check the server status.
Connection with the destination has failed. Check the status and connec­tion. To check the current status, press [Scanned Files Status].
Entered protection code for destina­tion is incorrect. Please re-enter.
Exceeded max. data capacity. Original Orientation to , then press the Start key again.
Exceeded max. E-mail size. Sending E­mail has been cancelled. Check [Max. E-mail Size] in Scanner Features.
A network error has occurred and connection has failed. Try the opera­tion once more. If the message is still shown, the network may be crowd­ed. Check the information of System Settings. See "User Tools (System Settings)", General Settings Guide.
Check the network settings of the client computer.
Check that components such as the LAN cable are connected properly.
Check that the server settings are correct and the server is working properly.
Make sure the protection code is cor­rect, and then enter it again. See "Registering a Protection Code", General Settings Guide.
Reload the original in the orienta­tion of .
If you select an original loading orientation other than , the machine may not be able to scan the original with high resolution. seep.105 Relationship between Resolution and original size”.
Increase the size of [
Set [Divide & Send E-mail] to [Yes (per page)] or [Yes (per max. size)].
See p.101 Send Settings”.
Max. E-mail Size
].
8
Exceeded max. file capacity. Delete the unnecessary stored files.
Exceeded max. No. of search results which can be displayed.
Max.: nnn
Note
nnn in the message represents a changeable
number.
For details about the maximum number of files that can be stored, see p.114 “Store”. Reduce the number of stored files for transmis­sion or delete unnecessary stored files.
Search again after changing the search conditions.
87
Page 96
Troubleshooting
Message Causes and solutions
Exceeded max. number of alphanumeric characters.
Exceeded max. number of alphanumeric characters for the path.
Exceeded max. number of files which can be sent at the same time. Reduce the number of the selected files.
Exceeded max. number of files which can be used in Document Server at the same time.
Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file?
Exceeded max. number of standby files. Try again after the current file is sent.
Make sure the maximum number of characters which can be entered, and then enter it again. See p.112 “Speci- fications for Transmis­sion/Store/Delivery Functions”.
The maximum number of characters which can be entered for the path is
128. Check the number of character
you entered, and then enter the path again. See p.113 Scan to Folder”.
The number of files exceeded the maximum number possible. Reduce the number of files and send them again.
Check the files stored by the other functions, and then delete unneeded files. See "Document Server", General Settings Guide.
Specify whether to use the data or not. Scan the pages that were not scanned and store them as a new file. See p.43 “Storing Files”.
There are 100 files waiting in the sending queue for e-mail, Scan to Folder, or delivery functions. Wait until files have been sent.
8
88
Exceeded max. page capacity per file. Press [Send] to send the scanned data, or press [Cancel] to delete.
Exceeded time limit for LDAP server search. Check the server status.
LDAP server authentication has failed. Check the settings.
Load paper of the following sizes. Re­quired: A3S B4S A4S A4R
Because the number of pages has reached the maximum number that can be sent, the data up to this point is sent. Scan the remaining pages af­ter transmission.
A network error has occurred and connection has failed. Try the opera­tion once more. If the message is still shown, the network may be crowd­ed. Check the information of System Settings. See "User Tools (System Settings)", General Settings Guide.
Make settings correctly for the user name and the password for LDAP server authentication.
Load paper of the sizes listed in the message.
Page 97
When a Message Is Displayed
Message Causes and solutions
Memory is full. Cannot scan. The scanned data will be deleted.
Memory is full. Do you want to store scanned file?
Memory is full. Press [Send] to send the current scanned data, or press [Cancel] to delete.
Because of insufficient hard disk space, the first page could not be scanned. Try one of the following measures:
Wait for a while, and then retry the scan operation.
Reduce the scan area or scanning resolution. See p.95 Scan Set­tings”.
Delete unneeded stored files. See p.53 Deleting Files”.
Because there is not enough free hard disk space in the machine for storing in the Document Server, only some of the pages could be scanned. Specify whether to use the data or not.
Because there is not enough free hard disk space in the machine for delivering or sending by e-mail while storing in the Document Serv­er, only some of the pages could be scanned. Specify whether to use the data or not.
Original is being scanned by another function.
Output buffer is full. Sending the data has been cancelled. Please try again later.
Selected file is currently in use. Cannot change file name.
Selected file is currently in use. Cannot change password.
Selected file is currently in use. Cannot change user name.
The machine is using another func­tion such as copying. Retry scanning after the operation with the other function is completed.
Too many files are waiting to be de­livered. Please try again after they have been delivered.
You cannot change the name of a file whose status is “Waiting...” or that is being edited with DeskTopBinder. Change the file name after canceling delivery or completing editing.
You cannot delete the password of a file whose status is Waiting... or that is being edited with DeskTop­Binder. Delete the password after canceling delivery or completing ed­iting.
You cannot change the user name for a file whose status is “Waiting...” or that is being edited with DeskTop­Binder. Change the user name after canceling delivery or completing ed­iting.
8
89
Page 98
Troubleshooting
Message Causes and solutions
8
Selected file is currently in use. Cannot delete it.
Selected files contain file(s) that the user does not have access privi­leges to. Please note that only the files with access privileges will be deleted.
Sender's name is not selected. Please specify sender's name.
Sending the data has failed. The data will be resent later.
Sending the data has failed. To con­firm the result, check [Scanned Files Status].
You cannot delete a file whose status is Waiting... or that is being edited with DeskTopBinder. Delete the file after canceling delivery or complet­ing editing.
You have tried to delete files without the authority to do so. The files can be deleted by the file administrator. To delete a file which you are not au­thorized to delete, contact the file ad­ministrator.
A sender's name should be specified before sending e-mail. Send e-mail after specifying the sender's name.
A network error has occurred and a file was not sent correctly. Wait until sending is retried automatically after the preset interval. If sending fails again, consult the network adminis­trator.
While a file was being sent, a net­work error occurred and the file could not be sent correctly. Try the operation once more.
If the message is still shown, the net­work may be crowded. Consult the network administrator.
If multiple files were sent, use the Scanned Files Status screen to check for which file the problem occurred. See p.30 Checking the E-mail Re­sults, p.42 Checking the Scan to Folder Results, or p.67 “Checking the Status of Delivery”.
90
The destination list has been updated. Specified destination(s) or sender's name has been cleared.
The E-mail address entered is not cor­rect. Please re-enter.
The entered path is not correct. Please re-enter.
A specified destination or sender's name was cleared when the destina­tion list in the delivery server was updated. Specify the destination or sender's name again.
Make sure the e-mail address is cor­rect, and then enter it again.
Confirm the destination computer and the path, and then enter it again.
Page 99
When a Message Is Displayed
Message Causes and solutions
The specified group contains some invalid destination(s). Do you want to select only valid destination(s)?
Transmission has failed. Insufficient memory in the destination hard disk. To check the current status, press [Scanned Files Status].
Updating the destination list... Please wait. Specified destination(s) or sender's name has been cleared.
Updating the destination list has failed. Try again?
You do not have the privileges to use this function.
The specified group contains some destinations for sending by e-mail and some destinations for sending by Scan to Folder. To select destina­tions for sending by email, press [Se- lect] for the message displayed on the e-mail screen. To select destina­tion for sending by Scan to Folder, press [Select] for the message dis­played on the Scan to Folder screen.
Transmission has failed. There was not enough free space on the hard disk of the SMTP server, FTP server, or client computer at the destination. Allocate sufficient space.
If a destination or sender's name was already selected, re-select it after this message disappears.
Check whether the server is connected.
The machine has not been set to al­low you to use the function. Consult an administrator.
No HDD is available for this function, or File Format Converter is not con­nected. Cannot use Scanner Function.
The required device for the scanner function cannot be identified cor­rectly. Contact your service repre­sentative.
8
91
Page 100
Troubleshooting

When an Error Message Appears on the Client Computer

This section describes the main possible causes and solutions for error messages displayed on the client computer when the TWAIN Driver is used.
Note
If an error message that is not included in this section appears, turn off the
main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if dis­played), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.
Message Causes and solutions
8
[
Another user is already logged in.
[
Authentication at the device side may take some time.
Please wait.
[
Authentication succeeded. However, the access privileg-
es for scanner function has been denied.
[
Cannot find the scanner. Check the scanner main power
switch..
[
Entered value is out of range.
[
Reenter the size within the range of xxxx to xxxx.
[
Enter New Name.
[
Error has occurred on the scanner. Scanning will be cancelled.
]
]
] In the [
] Another user has logged on to the ma-
]
]
]
chine. Wait for that user to log off.
Contact the machine administrator or network administrator.
Ask the machine administrator about the access privilege to use the scanner func­tion.
Check whether the main power switch of the machine is turned off.
Check whether the machine is con­nected to the network correctly.
Check and correct the setting in the scan setting dialog box.
Save/Delete
new name.
If the message appears while operat-
]
ing the TWAIN driver:
Make sure the scanner is not switched off.
Make sure the cables are connected properly.
Delete or change the access mask in the network setting.
Update the version of Winsock.
If the message appears while scanning:
Expand the RAM or virtual memory in the client computer.
If you try to scan a long original at high resolution, an error may occur due to the prolonged processing time. If this happens, select [
pression (Black & White)
Send Settings”.
] dialog box, enter the
] in [
Off
Com-
]. See p.101
92
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