Ricoh Printer-Scanner User Manual
Printer/Scanner Reference
Using the Printer Function
1
Using the Scanner Function
2
Operating Instructions
Appendix
3
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒ Media differ according to manual.
❒ The printed and electronic versions of a manual have the same contents.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine, and
how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and how to register user codes. Also refer to this
manual for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖ Copy Reference
Explains Copier functions and operations. Also refer to this manual for explanations on how to place originals.
❖ Printer/Scanner Reference
Explains system settings, functions and operations for the machine's printer/scanner unit.
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
i
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................3
Symbols .....................................................................................................................3
Display Panel..........................................................................................................4
Reading the Display and Using Keys.........................................................................5
Printer Features Menu ...........................................................................................6
Setting Paper on the Bypass Tray........................................................................9
Setting the Paper Size Using the Control Panel ......................................................11
Setting the Custom Size Paper Using the Control Panel.........................................13
Setting Thick Paper or OHP Transparencies Using the Control Panel ....................14
Setting Envelope Using the Control Panel ...............................................................16
1. Using the Printer Function
Confirming the Connection Method...................................................................19
Network Connection.................................................................................................19
USB Connection.......................................................................................................20
Installing the Printer Driver.................................................................................21
Configure the port................................................................................................22
Using TCP/IP Port Type P10001 .............................................................................22
Using Standard TCP/IP Port ....................................................................................23
Using LPR Port ........................................................................................................23
Using the IPP Port....................................................................................................24
Printing with a Print Server................................................................................. 26
Installing the Printer Driver Using USB .............................................................27
Windows Me - USB ..................................................................................................27
Windows 2000 - USB ...............................................................................................29
Windows XP, Windows Server 2003 - USB .............................................................30
Setting Up the Printer Driver...............................................................................31
Windows 98 / Me - Accessing the Printer Properties ...............................................31
Windows 2000 - Accessing the Printer Properties ...................................................32
Windows XP, Windows Server 2003 - Accessing the Printer Properties .................34
Form Feed.............................................................................................................36
Printing from a Selected Tray...................................................................................36
Canceling a Print Job ..........................................................................................37
Canceling a Print Job Using the Control Panel ........................................................37
Windows - Canceling a Print Job from the computer...............................................37
Checking the Error Log .......................................................................................39
Collate ...................................................................................................................40
Staple ....................................................................................................................42
Staple Position .........................................................................................................42
Stapling Precautions ................................................................................................43
ii
2. Using the Scanner Function
TWAIN Scanner ....................................................................................................45
Process Flow............................................................................................................46
Preparation for Using the TWAIN Scanner........................................................47
Installing the TWAIN Driver.................................................................................48
Setting Originals ..................................................................................................49
Placing Originals ......................................................................................................49
Scanning Originals ..............................................................................................53
Relationship between Resolution and File Size................................................54
When Using as a TWAIN Scanner...........................................................................54
3. Appendix
Specifications.......................................................................................................55
Printer.......................................................................................................................55
Scanner....................................................................................................................56
INDEX......................................................................................................... 57
iii
iv
Notice
Note to users in the United States of America
Note:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
Caution:
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
Declaration of Conformity
Product Name: Printer/Scanner Unit
Model Number: 7025/DSm625/LD125/Aficio MP 2500
Responsible party: Ricoh Americas Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received, including interference that
may cause undesired operation.
A Properly shielded and grounded cables and connectors must be used for con-
nections to a host computer (and/or peripheral) in order to meet FCC emission limits.
B An AC adapter with a ferrite core must be used for RF interference suppres-
sion.
1
Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
2
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine’s display panel.
{ }
Indicates the names of keys on the machine’s control panel.
3
Display Panel
This section describes configuration using the display panel when the printer
function is selected.
4
AYM008S
1. Operational status or messages
Displays current machine status, such as
“Ready”, “Offline”, and “Printing...”.
2. [Menu]
Press to display the menu to select the
following options:
• [Show Error Log]
Displays the error logs of print jobs
that are sent from a computer.
Note
3. [JobReset]
Press to cancel the current print job. If
you press it when the machine is offline
and Hex Dump is selected, Hex Dump is
canceled.
4. [FormFeed]
Prints all the data left in the machine's input buffer.
❒ When the power is turned on, the copier display is shown. This is a factory
default. This initial setting can be changed. See “System Settings”, General
Settings Guide.
4
Reading the Display and Using Keys
This section explains how to read the display and using the selection key for the
initial display.
AYM013S
1. Selection keys
Correspond to the function items at the
bottom line on the display. Example: Basic screen When the instruction “press
[JobReset]” appears in this manual, press
the center selection key.
2. {Escape} key
Press to cancel an operation or return to
the previous display.
3. {OK} key
Press to set a selected item or entered numeric value.
4. Scroll keys
Press to move the cursor in each direction, step by step.
When the {U}, {T}, {V}, or {W} key appears in this manual, press the scroll key
of the same direction.
5
Printer Features Menu
The following explains settings and meanings of functions on Printer Feature.
Printer Feature screen appears when you press the {User Tools/Counter} key. For
details, see “Printer Features”, General Settings Guide.
Important
❒ The settings that appear depend on whether or not the printer enhance option
is installed.
=Appears
- =Does not appear
❖ Paper Input
Menu Description Printer Enhance Option
Not Installed
Bypass Paper Size
Auto Paper Select Set this to enable Auto Paper Select. The
Duplex You can set this to enable duplex print-
The size of the paper set in the bypass tray.
machine automatically detects the paper size from the print data, and selects
a suitable paper feed tray accordingly.
ing. The machine detects duplex printing from the print data, and selects a
suitable paper feed tray accordingly.
❖ List/Test Print
Menu Description Printer Enhance Option
Not Installed
Multiple Lists You can print the configuration page
and error log.
Config. Page You can print the machine's current
configuration values.
Error Log You can print error logs listing all errors
that occurred during printing.
-
-
-
Installed
Installed
Menu List You can print a Menu List showing the
machine's function menus.
PCL Font Page You can print the current configuration
and installed PCL font list.
Hex Dump You can print in the Hex Dump mode.
Operations Test You can print an operations test page.
-
-
-
-
6
❖ Maintenance
Menu Description Printer Enhance Option
Not Installed
Menu Protect This function lets you protect menu set-
tings from accidental change. It makes it
impossible to change menu settings
with normal procedures unless you perform the required key operations.
In a network environment, only administrators can make changes to menu settings.
❖ System
Menu Description Printer Enhance Option
Not Installed
Print Error Report You can print an error report when a
printer or memory error occurs.
Auto Continue You can select this to enable Auto Con-
tinue. When it is On, printing continues
after a system error occurs.
Memory Overflow Select this to have a memory overflow
error report printed.
Duplex You can select to have print on both
sides of each page.
-
-
-
Installed
Installed
Copies
Edge Smoothing Set this to enable Edge Smoothing.
Toner Saving Set this to enable Toner Saving.
Sub Paper Size You can enable the Auto Substitute Pa-
Page Size You can select the default paper size.
Letterhead Setting You can rotate original images when
You can specify the number of print sets.
This setting is disabled if the number of
pages to print has been specified with
the printer driver or another command.
•On (Default)
•Off
If Toner Savi ng is set to On, Edge Smoothing is ignored even if it is set to On.
•On (Default)
•Off
per Size (A4, LT) feature.
printing.
When printing, original images are always rotated by 180 degrees. Therefore,
output might not be as expected when
printing onto letterhead or preprinted
paper requiring orientation. Using this
function, you can specify image rotation.
-
-
-
-
7
❖ Host Interface
Menu Description Printer Enhance Option
Not Installed
I/O Timeout You can set how many seconds the ma-
chine should wait before ending a print
job. If data from another port usually arrives in the middle of a print job, you
should increase this timeout period.
❖ PCL Menu
Menu Description Printer Enhance Option
Not Installed
Orientation You can set the page orientation.
Form Lines
Font Number You can set the ID of the default font
Point Size You can set the point size you want to
Font Pitch You can set the number of characters
Symbol Set You can specify the set of print charac-
You can set the number of lines per page.
you want to use.
use for the selected font.
per inch for the selected font.
ters for the selected font. The available
options are as follows:
-
-
-
-
-
-
Installed
Installed
Courier Font You can select a courier font type.
Ext. A4 Width You can extend the printing area width
when printing on A4 sheet with PCL.
Append CR to LF When set to On, a carriage return will
follow each line feed: CR=CR, LF=CRLF, FF=CR-FF.
Resolution You can set the print resolution in dots
per inch.
-
-
-
-
Note
❒ Depending on which optional units you have installed or the printer lan-
guage you have selected, some options are not displayed.
❒ Depending on the security settings, you might not be able to set certain op-
tions.
Reference
For details, see “Printer Features”, General Settings Guide.
For more information about copier features and system settings, see Copy
Reference and General Settings Guide.
8
Setting Paper on the Bypass Tray
This section gives instructions for setting paper on the bypass tray.
For details about paper size and paper type, see “Recommended Paper Sizes and
Types”, About This Machine.
Important
❒ The following functions are disabled when printing from the bypass tray:
• Duplex printing
•Auto Tray Select
•Auto Tray Switching
❒ When printing using the printer function, original images are always rotated
by 180 degrees (the orientation of images to be printed is opposite to that of
the copier function). When printing onto paper with specific orientation requirements, such as envelopes and letterheads, be sure to rotate the paper
feed orientation to 180 degrees.
❒ Be sure to set the paper size using the printer driver when printing data from
the computer. The paper size set using the printer driver has priority over the
one set using the control panel.
❒ Paper that is thicker than 162 g/m
bypass tray.
2
, 43 lb. (max.) cannot be printed from the
A Open the bypass tray.
AYM006S
B Lift up the paper guide release lever.
AYM007S
9
C Adjust the paper guides to the paper size, and then gently insert paper face
down into the bypass tray.
AYM004S
1. Extender
2. Paper guides
Open out the extender to support paper sizes larger than A4 L, 81/2 ×11 L.
•
• If the paper guides are not flush against the paper, skewing and misfeeds
might occur.
• Gently insert paper until it stops.
• Do not stack paper over the limit mark, otherwise a skewed image or mis-
feeds might occur.
• Fan the paper to get air between the sheets to avoid a multi-sheet feed.
• When setting an OHP transparency, make sure that its front and back sides
are properly positioned.
D Push down the paper guide release lever.
AYM005S
E Set the paper size using the printer driver or the control panel.
10
Note
❒ Paper within the following dimensions can be set in the bypass tray:
• Vertical: 90 - 297 mm (3.55 - 11.69 in.)
• Horizontal: 148 - 600 mm (5.83 - 23.62 in.)
❒ Be sure to set the paper with the side you want to print facing down in the
bypass tray.
❒ The number of sheets that can be loaded in the bypass tray depends on the
paper type.
❒ When loading OHP transparencies or thick paper in the bypass tray, make
the paper setting using the control panel or printer driver.
Reference
For details about setting the paper size, see p.11 “Setting the Paper Size Using the Control Panel”.
For details about setting paper in the regular paper tray, see General Settings Guide.
When loading custom size paper, see p.13 “Setting the Custom Size Paper
Using the Control Panel”.
Select paper type when printing onto OHP transparencies or thick paper
2
(over 106 g/m
, 28 lb.). For details, see p.14 “Setting Thick Paper or OHP
Transparencies Using the Control Panel”.
Select paper type when printing onto envelopes. For details, see p.16 “Setting Envelope Using the Control Panel”.
When loading letterhead paper, pay attention to its orientation. See General Settings Guide.
Setting the Paper Size Using the Control Panel
This procedure describes how to set paper size of the bypass tray using the control panel. If you select the printer driver to set paper size, this procedure is not
necessary.
A Press the {User Tools/Counter} key.
ASC011S
11
B Select [Printer Features] using {T} or {U}, and then press the {OK} key.
C Select [Paper Input] using {T} or {U}, and then press the {OK} key.
D Select [Bypass Paper Size] using {T} or {U}, and then press the {OK} key.
E Select the paper size using the scroll keys, and then press the {OK} key.
F Press the {User Tools/Counter} key to return to the default screen.
Reference
See the printer driver Help about the settings from the printer drivers.
Select paper type when printing onto OHP transparencies or thick paper.
For details, see p.14 “Setting Thick Paper or OHP Transparencies Using the
Control Panel”.
Select paper type when printing onto envelopes. For details, see p.16 “Setting Envelope Using the Control Panel”.
12
Setting the Custom Size Paper Using the Control Panel
The following procedures are not required if you select the printer driver for the
settings. In that case, set the paper size using the printer driver.
Important
❒ Custom size settings set using the printer driver have priority over those set
using the machine's control panel.
❒ When the printer driver is not used, make settings using the control panel.
A Press the {User Tools/Counter} key.
ASC011S
B Select [Printer Features] using {T} or {U}, and then press the {OK} key.
C Select [Paper Input] using {T} or {U}, and then press the {OK} key.
D Select [Bypass Paper Size] using {T} or {U}, and then press the {OK} key.
E Select [Custom Size] using the scroll keys, and then press the {OK} key.
13
F Enter the horizontal size of the paper using the number keys, and press the
{OK} key.
Available size: 148 - 600 mm (5.83 - 23.62 in.)
G Enter the vertical size of the paper using the number keys, and press the
{OK} key.
Available size: 90 - 297 mm (3.55 - 11.69 in.)
H Press the {User Tools/Counter} key to return to the default screen.
Reference
For printer driver settings, see the printer driver Help.
Setting Thick Paper or OHP Transparencies Using the Control Panel
The following procedures are not required if you select the printer driver for the
settings. In that case, set the paper size using the printer driver.
Important
❒ Paper size settings set using the printer driver have priority over those set us-
ing the machine's control panel.
❒ When the printer driver is not used, make settings using the control panel.
A Press the {User Tools/Counter} key.
ASC011S
14
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