Ricoh P C300W User Manual

User's Guide

For safe and correct use, be sure to read the "Safety Information" before
using the machine.

TABLE OF CONTENTS

How to Find Information about Operations and Troubleshooting................................................................. 7

Operating Manual (Printed)..........................................................................................................................7

Operating Manual (Digital Format)..............................................................................................................7

How to Read This Manual................................................................................................................................. 9

Introduction..................................................................................................................................................... 9

Symbols Used in This Manual....................................................................................................................... 9

Model-Specific Information...........................................................................................................................9

Disclaimer.....................................................................................................................................................10

Notes............................................................................................................................................................ 10

Note to Administrator.................................................................................................................................. 11

List of Option................................................................................................................................................ 11

About IP Address......................................................................................................................................... 12

1. Guide to the Machine

Guide to Components......................................................................................................................................13

Exterior:Front View.......................................................................................................................................13

Exterior: Rear View...................................................................................................................................... 15

Interior...........................................................................................................................................................16

Control Panel................................................................................................................................................17

Installing Option...............................................................................................................................................19

Attaching Paper Feed Unit.......................................................................................................................... 19

About Operation Tools.................................................................................................................................... 22

Using RICOH Smart Device Connector......................................................................................................... 23

Connecting a Smart Device to the Machine Using NFC.............................................................................. 24

Writing the Machine's Information to the NFC with a Smart Device.......................................................24

Using the Application on a Smart Device by Using NFC.........................................................................24

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 25

Loading Paper.................................................................................................................................................. 26

Loading Paper into Tray1 and 2................................................................................................................ 26

Loading Paper into Bypass Tray................................................................................................................. 31

Loading Envelopes.......................................................................................................................................32

Specifying Paper Type and Paper Size Using the Control Panel.................................................................34

Specifying the Paper Type.......................................................................................................................... 34

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Specifying the Standard Paper Size...........................................................................................................35

Specifying a Custom Paper Size................................................................................................................ 35

Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................37

Specifying a Custom Paper Size................................................................................................................ 37

Specifying Paper Type and Paper Size Using the Printer Driver..................................................................38

When Using Windows................................................................................................................................ 38

When Using OS X/macOS........................................................................................................................ 39

Supported Paper.............................................................................................................................................. 40

Specifications of Paper Types.....................................................................................................................43

Non-Recommended Paper Types.............................................................................................................. 50

Paper Storage.............................................................................................................................................. 50

Print Area......................................................................................................................................................51

3. Printing Documents

What You Can Do with the Printer Function...................................................................................................53

Configuring Option Settings for the Printer.................................................................................................... 54

Conditions for Bidirectional Communication.............................................................................................54

If Bidirectional Communication is Disabled............................................................................................... 54

Displaying the Printing Preferences Dialog Box.............................................................................................57

Displaying the Printing Preferences Dialog Box from the [Start] Menu................................................... 57

Displaying the Printing Preferences Dialog Box in an Application.......................................................... 57

Basic Operation of Printing............................................................................................................................. 59

When Using Windows................................................................................................................................ 59

When Using macOS/OS X........................................................................................................................ 59

If a Paper Mismatch Occurs....................................................................................................................... 60

Canceling a Print Job...................................................................................................................................61

Printing Confidential Documents..................................................................................................................... 63

Storing a Locked Print file............................................................................................................................63

Printing a Locked Print File...........................................................................................................................64

Deleting a Locked Print File......................................................................................................................... 65

Using Various Print Functions...........................................................................................................................66

Print Quality Functions................................................................................................................................. 66

Print Output Functions..................................................................................................................................67

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4. Configuring the Machine Using the Control Panel

Basic Operation............................................................................................................................................... 69

Menu Chart.......................................................................................................................................................70

Admin. Tools..................................................................................................................................................... 71

Printer Settings.................................................................................................................................................. 73

List/Test Print.................................................................................................................................................73

System...........................................................................................................................................................73

PCL Menu..................................................................................................................................................... 74

PS Menu....................................................................................................................................................... 76

System Settings................................................................................................................................................. 77

Tray Paper Settings.......................................................................................................................................... 81

Network Settings.............................................................................................................................................. 84

Print List/Report................................................................................................................................................ 88

Printing the Configuration Page..................................................................................................................88

Types of Lists/Reports..................................................................................................................................88

@Remote........................................................................................................................................................... 89

5. Configuring the Machine Using Utilities

Available Setting Functions Using Web Image Monitor...............................................................................91

Using Web Image Monitor............................................................................................................................. 92

Displaying Top Page........................................................................................................................................93

Changing the Interface Language..............................................................................................................94

Checking the System Information....................................................................................................................95

Status Tab..................................................................................................................................................... 95

Counter Tab..................................................................................................................................................96

Machine Information Tab............................................................................................................................98

Configuring the System Settings......................................................................................................................99

Tray Paper Settings Tab...............................................................................................................................99

I/O Timeout Tab....................................................................................................................................... 102

Black-and-White Print Priority Tab...........................................................................................................102

Restricting Machine Functions According to User.......................................................................................103

Enabling the User Restriction Settings......................................................................................................103

When Machine Functions are Restricted..................................................................................................... 106

Configuring the Network Settings................................................................................................................ 107

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Network Status Tab...................................................................................................................................107

IPv6 Configuration Tab.............................................................................................................................108

Network Application Tab......................................................................................................................... 108

DNS Tab.................................................................................................................................................... 109

Auto E-mail Notification Tab.................................................................................................................... 110

SNMP Tab................................................................................................................................................. 111

SMTP Tab...................................................................................................................................................112

POP3 Tab...................................................................................................................................................112

Wireless Tab.............................................................................................................................................. 113

Certificate Tab........................................................................................................................................... 115

Configuring the IPsec Settings.......................................................................................................................116

IPsec Global Settings Tab.........................................................................................................................116

IPsec Policy List Tab...................................................................................................................................116

Printing Lists/Reports..................................................................................................................................... 120

Configuring the Administrator Settings.........................................................................................................121

Administrator Tab...................................................................................................................................... 121

Reset Settings Tab......................................................................................................................................121

Backup Setting Tab................................................................................................................................... 121

Restore Setting Tab....................................................................................................................................122

Energy Saver Mode Tab.......................................................................................................................... 123

6. Maintaining the Machine

Replacing the Print Cartridge........................................................................................................................125

Replacing the Waste Toner Bottle................................................................................................................ 130

Replacing a Component............................................................................................................................... 136

Replacing the Intermediate Transfer Unit.................................................................................................136

Replacing the Fusing Unit and Transfer Roller........................................................................................ 136

Cautions When Cleaning..............................................................................................................................137

Cleaning the Toner Density Sensor.............................................................................................................. 138

Cleaning the Friction Pad and Paper Feed Roller....................................................................................... 140

Cleaning the Registration Roller and Paper Tray........................................................................................ 143

Moving and Transporting the Machine....................................................................................................... 146

Disposal......................................................................................................................................................147

Where to Inquire....................................................................................................................................... 147

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7. Troubleshooting

Error and Status Messages on the Control Panel........................................................................................149

Panel Indicator...............................................................................................................................................153

Removing Paper Jams....................................................................................................................................154

Removing Printing Jams.............................................................................................................................154

When You Cannot Print Test Page............................................................................................................... 162

Paper Feed Problems.....................................................................................................................................163

Print Quality Problems................................................................................................................................... 166

Checking the Condition of the Machine..................................................................................................166

Checking the Printer Driver Settings.........................................................................................................167

Printer Problems............................................................................................................................................. 169

When You Cannot Print Properly............................................................................................................. 169

When You Cannot Print Clearly...............................................................................................................172

When Paper Is Not Fed or Ejected Properly...........................................................................................176

Other Printing Problems............................................................................................................................ 176

Common Problems.........................................................................................................................................177

8. Configuring Network Settings

Connecting the Machine to a Wired Network........................................................................................... 179

Configuring the IPv4 Setting.....................................................................................................................179

Configuring the IPv6 setting......................................................................................................................180

Connecting the Machine to a Wireless Network........................................................................................181

Using the Wi-Fi Setup Wizard................................................................................................................. 181

Using the WPS Button............................................................................................................................... 183

Using a PIN Code..................................................................................................................................... 184

9. Appendix

Transmission Using IPsec...............................................................................................................................187

Encryption and Authentication by IPsec.................................................................................................. 187

Security Association.................................................................................................................................. 188

Encryption Key Exchange Settings Configuration Flow......................................................................... 189

Specifying Encryption Key Exchange Settings........................................................................................189

Specifying IPsec Settings on the Computer............................................................................................. 190

Enabling and Disabling IPsec Using the Control Panel..........................................................................192

Notes About the Toner.................................................................................................................................. 193

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Specifications of the Machine...................................................................................................................... 194

General Function Specifications.............................................................................................................. 194

Printer Function Specifications..................................................................................................................196

Paper Feed Unit TK1220..........................................................................................................................196

Consumables..................................................................................................................................................198

Print Cartridge............................................................................................................................................198

Waste Toner Bottle....................................................................................................................................199

Information for This Machine........................................................................................................................200

User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........200

Note for the Battery and/or Accumulator Symbol (For EU countries only)......................................... 201

Environmental Advice for Users (mainly Europe)............................................................... 201

Note to Users EU Countries......................................................................................................................202

Notes to users in the state of California (Notes to Users in USA)..........................................................203

Notes to users in the United States of America.......................................................................................203

Notes to Canadian Users of Wireless Devices.......................................................................................204

ENERGY STAR Program ....................................................................................................... 206

Saving Energy............................................................................................................................................206

Trademarks.....................................................................................................................................................208

INDEX...........................................................................................................................................................211

6

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating
Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be
sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from
the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network.

Download the operating manuals from https://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

• When using Windows

1. Insert the CD-ROM into the CD-ROM drive.

2. Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

• When using OS X/macOS

1. Insert the CD-ROM into the CD-ROM drive.

2. Double-click Manuals.htm file, located on the CD-ROM root directory.

3. Select the language.

4. Click [Read PDF manuals].

7

5. Click the manual you want to refer to.

The PDF file manual opens.

8

How to Read This Manual

DUE202

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using functions. This symbol indicates points that may result in
the product or service becoming unusable or result in the loss of data if the instructions are not obeyed.
Be sure to read these explanations.

Indicates supplementary explanations of the product's functions and instructions on resolving user errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

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The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.

Notes

Contents of this manual are subject to change without prior notice.

Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.

For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.

10

The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications
by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

• Entering the [Network Settings], [Wi-Fi Setup Wizard], or [Admin. Tools] menu using the control
panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Admin. Tools].

• Configuring the [System Settings], [Network Settings], [IPsec Settings], or [Administrator Tools]
menu using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default.

The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 121 "Configuring the Administrator Settings".

User Restriction

You can restrict the use of certain functions of this machine to users with proper authentication.

Using Web Image Monitor, you can select the functions you want to restrict, and register the users who
can use that function upon authentication.

• For details about creating passwords and configuring the user restriction settings, see page 103
"Restricting Machine Functions According to User".

List of Option

Option List Referred to as

Paper Feed Unit TK1220 Paper feed unit

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• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.

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1. Guide to the Machine

ECB102

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4321

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.

Exterior:Front View

No. Name Description

1 Control Panel Contains keys for machine control and indicators that

show the machine status.

2 Top Cover Open this cover to replace the print cartridge.

3 Standard Tray Extension Use this to support sheets that come out curled after they

are printed.

Flip open the extension by pushing down on the end
that is toward the rear of the machine.

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DUE209

1. Guide to the Machine

No. Name Description

4 Stop Fences Pull up this fence to prevent paper falling off when

printing a large amount of paper at a time.

The fence can be adjusted at the A4/Letter or Legal size
position.

5 Standard Tray Delivered sheets are stacked here with the print side

down.

6 Top Cover Open Lever Open here to replace the print cartridges.

7 Front Cover Open this cover to replace the waste toner bottle or

remove jammed paper.

8 Front Cover Open Lever To open the front cover, pull this lever on the right side

of the machine.

9 End Fence Adjust this fence to the paper size.

10 Tray 1 This tray can hold up to 250 sheets of plain paper.

11 Bypass Tray Load paper here sheet by sheet.

12 Side Fence Adjust this fence to the paper size.

• Pull up the retainer as shown below to prevent A4- or Letter-size prints from falling off.

• Pull up the retainer as shown below to prevent Legal-size prints from falling off.

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DUE210

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Exterior: Rear View

ECB105

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Guide to Components

No. Name Description

1 Front Cover Open Lever To open the front cover, pull this lever on the right side of

the machine.

2 Power Socket For connecting the power cord to the machine.

3 Rear Cover Remove this cover when loading paper longer than A4 in

4 Cable Cover Remove this cover when connecting cables to the

Tray 1.

machine.

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ECB106

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3

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1. Guide to the Machine

No. Name Description

5 Ethernet Port For connecting the machine to the network using a

network interface cable.

6 USB Port For connecting the machine to a computer using a USB

cable.

Interior

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No. Name Description

1 Print Cartridge Install the print cartridges from the machine rear, in the order of

cyan (C), magenta (M), yellow (Y), and black (K). Messages
appear on the screen when print cartridges need to be replaced,
or new ones need to be prepared.

2 Fusing Unit Fuses toner to the paper.

You might have to move this unit to check for or remove jammed
paper.

ECB201

12 11 10

98765432

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Guide to Components

No. Name Description

3 Waste Toner Bottle Collects toner that is wasted during printing.

4 Transfer unit You need to remove this when you replace the waste toner bottle.

• For details about the messages that appear on the screen when consumables need to be replaced,
see page 149 "Error and Status Messages on the Control Panel".

Control Panel

No. Name Description

1 [Wi-Fi Direct] key Pressing this key while Wi-Fi is disabled activates Wi-Fi and

reboots the machine automatically. Press this key while Wi-Fi
is enabled to activate or deactivate the Wi-Fi Direct function.

This indicator lights blue when the Wi-Fi Direct function is
active. After a long press of this key, configure the WPS
using the PIN code or in PBC mode. For details, see Setup
Guide.

2 [Stop/Start] key Press this key to stop receiving incoming data from the

computer.

3 [Job Reset] key Press this key to cancel a job that is currently being printed

or received.

4 [Menu] key Press this key to configure or check the machine settings.

Press the [Menu] key again to return to the initial screen.

17

1. Guide to the Machine

No. Name Description

5 Display Displays the current status and messages.

6 Scroll Keys Press to move the cursor in the direction indicated by the key.

7 [OK] key Press this key to confirm settings and setting values, or move

to the next menu level.

8 NFC Allows you to connect a smart device to the machine when

you touch NFC on a smart device using the application
corresponding to the machine.

9 [Power] key Press to turn on and turn off the main power. To turn off the

machine, press and hold down this key for at least three
seconds. This indicator lights up blue when the machine is
turned on.

If the machine's system is busy, the power may not be turned
off even though you press and hold down this key for three
seconds. If this is the case, press and hold down the [Back]
key and [Power] key simultaneously for at least three
seconds to force the machine to turn off.

Do not accidentally press the [Power] key within 3 minutes of
disconnecting the power cord.

10 [Back] key Press to cancel the last operation or to return to the previous

level of the menu tree.

11 Alert Indicator Lights up in red whenever an error occurs. Check the

displayed error message. Flashes in yellow when the toner
has nearly run out.

12 Data In Indicator Flashes when the machine is receiving data from a

computer. This indicator lights up when there is a Locked
Print file stored in the machine.

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Installing Option

This section explains how to install options.

Attaching Paper Feed Unit

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.

• Before installing or removing options, always disconnect the power cord plugs from the wall
outlet and allow time for the main unit to fully cool. Failing to take these precautions could result
in burns.

Installing Option

• The printer weighs approximately 25 kg (56 lb.). When moving the printer, use the inset grips
on both sides, and lift slowly in pairs.

• Lifting the paper feed unit carelessly or dropping may cause injury.

• Before moving the machine, unplug the power cord from the wall outlet. If the cord is
unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an
electrical or fire hazard.

• Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur.

• The machine must be lifted by two people.

• Do not hold the tray to lift the machine.

1. Confirm that the following is true: The machine's cord is unplugged from the wall outlet.

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DPP210

DUD470

ECC107

1. Guide to the Machine

2. Remove the adhesive tape from the optional paper feed unit.

3. Standing at the front and back of the machine, two persons should lift the machine using

the inset grips on the sides.

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4. There are three upright pins on the optional paper feed unit. Align the holes of the

machine with the pins, and then lower the machine slowly.

5. Plug the machine's cord back into the wall outlet, and then turn on the power.

• After installing the optional paper feed unit, select Tray 2 in the printer driver. For details, see the
printer driver Help.

• If the new device is listed in the column of configuration options, it has been properly installed.

Installing Option

• If the optional paper feed unit is not installed properly, try to install it again by repeating the
procedure. If the problem persists, contact your sales or service representative.

• For details about printing the configuration page, see page 88 "Print List/Report".

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1. Guide to the Machine

About Operation Tools

This section explains the operation tools of this machine.

Control Panel

The control panel contains keys for controlling the machine.

For details about how to use the control panel, see page 69 "Configuring the Machine Using the
Control Panel".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine directly
using Web Image Monitor.

For details about how to use Web Image Monitor, see page 91 "Configuring the Machine Using
Utilities".

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ECB202

Using RICOH Smart Device Connector

Using RICOH Smart Device Connector

To use RICOH Smart Device Connector, access the App Store or Google Play with your smart device,
search for and download the "RICOH Smart Device Connector" application from the site.

Check the App Store or Google Play to see the functions you can use on RICOH Smart Device
Connector.

1. Press the [Menu] key.

2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Maintenance Page], and then press the [OK] key twice.

The Maintenance page including the QR code is printed.

4. Start the application on the smart device, and then read the QR code.

Follow the instructions displayed on the application.

For details about how to connect a smart device to the machine using Near-field communication
(NFC), see page 24 "Connecting a Smart Device to the Machine Using NFC".

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ECB202

1. Guide to the Machine

Connecting a Smart Device to the Machine Using NFC

This section describes how to connect your smart device to the machine using NFC.

Writing the Machine's Information to the NFC with a Smart Device

1. Configure the network connection of the machine.

2. Access the App Store or Google Play from your smart device, search for and download

the application corresponding to the machine from the site.

3. Press the [Menu] key.

4. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Maintenance Page], and then press the [OK] key twice.

The Maintenance page including the QR code is printed.

6. Start the application on the smart device, and then read the QR code.

7. Write the machine's network information to the NFC using the application, and then touch

the NFC with the smart device.

Using the Application on a Smart Device by Using NFC

1. Start the application on the smart device, and then touch the NFC with the smart device.

2. Print using application corresponding to the machine by touching the NFC or execute a

scan using the application.

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2. Paper Specifications and Adding

Load paper into the paper tray.

Specify the paper type and size.

Specify the paper type and size on the printer driver.

Paper

This chapter describes how to load paper and originals and about their specifications.

Workflow for Loading Paper and Configuring Paper Sizes and Types

This section explains how to load paper and operations required after paper is loaded.

After following the procedures below, you can print on the paper that is loaded in the machine.

For details about the procedures, refer to the next page.

Procedure Reference

See page 26 "Loading Paper".

There are two ways to specify the paper type and size.

• When using the control panel

See page 34 "Specifying Paper Type and Paper Size Using the
Control Panel".

• When using Web Image Monitor

See page 37 "Specifying Paper Type and Paper Size Using Web
Image Monitor".

See page 38 "Specifying Paper Type and Paper Size Using the Printer
Driver".

For details about supported paper, see page 40 "Supported Paper".

25

2. Paper Specifications and Adding Paper

Loading Paper

This section explains how to load paper into the paper tray and the bypass tray.

• When loading paper, take care not to trap or injure your fingers.

For information about supported paper, precautions for storing paper and print areas, see page 40
"Supported Paper".

Loading Paper into Tray1 and 2

The following example explains the loading procedure for the standard paper tray (Tray 1).

The same procedure applies to loading paper in Tray 2.

• Curled paper may jam. Straighten curled paper before loading.

• After loading paper in the tray, specify the paper type and size using the control panel to avoid
printing problems. This machine does not detect the paper size automatically.

• Be sure to select the correct paper size and feed direction using the paper size dial on the tray.
Otherwise, the printer might be damaged, or printing problems might occur.

• Make sure the paper stack does not exceed the upper limit mark inside the paper tray. Excessive
stacking can cause paper jams.

• If paper jams occur frequently, flip the paper stack in the tray.

• Do not mix different types of paper in the same paper tray.

• After loading paper, specify the paper size using the control panel and paper type using the
control panel. When printing a document, specify the same paper size and type in the printer
driver as specified on the printer.

• Do not move the side fences and end fence forcefully. Doing so may damage the tray.

• Do not slide the paper tray in forcefully when inserting the loaded tray into the printer. Otherwise,
the side and end fences or the paper guide of the bypass tray might move.

• When loading label paper, load it one by one.

26

1. Pull out the paper tray carefully with both hands.

ECC076

ECC077

ECC078

Place the tray on a flat surface.

2. Push the metal plate down until it clicks.

Loading Paper

3. Align the side fences and end fence with the paper size.

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DAC344

ECC108

ECC080

2. Paper Specifications and Adding Paper

4. Fan the paper before loading it.

5. Load the paper in the tray with the print side faced up.

Make sure the paper is not stacked higher than the upper limit marked inside the tray.

Make sure the paper is not stacked higher than the projection on the side fences. (Tray 1 only)

28

6. Check there are no gaps between the paper and the fences; both side and end fences.

7. Carefully push the paper tray straight into the machine.

To avoid paper jams, make sure the tray is securely inserted.

ECC081

ECC109

Loading Paper

• The upper limit differs depending on the paper type (thin or thick paper). See the label inside the
tray to check the upper limit.

• The remaining paper indicator on the right front side of the paper tray shows approximately how
much paper is remaining.

Extending Tray 1 to load paper

This section explains how to load paper longer than A4 (297 mm) into the machine.

1. Remove the rear cover using a coin.

2. Pull out tray 1 carefully with both hands.

Place the tray on a flat surface.

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ECC077

ECC110

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2. Paper Specifications and Adding Paper

3. Push the metal plate down until it clicks.

4. Pinch the extender, and then pull out the extender until it clicks.

30

After extension, check that the arrows on the extender and tray are aligned.

5. Follow Steps 3 to 7 in "Loading Paper into Tray1 and 2".

• To reinsert the extender, you might have to push it with moderate force.

Loading Paper into Bypass Tray

ECC112

ECC113

• Do not load paper while the machine is printing.

• Load paper with the print side down and in the short-edge feed direction.

• Curled paper may jam. Straighten curled paper before loading.

• Duplex printing is not possible.

• Tray 1 and 2 are unavailable if paper is loaded in the bypass tray.

• You cannot load paper into the bypass tray while the machine is in Energy Saver mode.

1. Insert the top edge of the paper into the machine.

Loading Paper

2. Adjust the paper guides to the paper size.

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ECC114

2. Paper Specifications and Adding Paper

3. Support the paper with both hands, and insert it carefully until it stops.

Loading Envelopes

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• Check there is no air in the envelopes before loading.

• Load only one size and type of envelope at a time.

• Before loading envelopes, flatten their leading edges (the edge going into the machine) by running
a pencil or ruler across them.

• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.

• Print quality on envelopes may be uneven if parts of an envelope have different thicknesses. Print
one or two envelopes to check print quality.

• In a hot and humid environment, the envelope might be output creased or improper printing
quality.

For details about loading an envelope, see page 26 "Loading Paper into Tray1 and 2", and page 31
"Loading Paper into Bypass Tray". Note that you cannot load an envelope in Tray 2.

• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and
then rotate the print object by 180 degrees using the printer driver before printing. For details, see
the printer driver Help.

• When Using Tray 1

• If the envelope flap is on a short side, place the envelope with the flap side in the tray recess.
If the envelope flap is on a long side, place the envelope with the flap side on the right.

32

ECC118

• When Using the Bypass Tray

ECC119

• If the envelope flap is on a short side, place the envelope with the flap side in the front part of
the tray. If the envelope flap is on a long side, place the envelope with the flap side on the
right.

Loading Paper

33

ECB202

2. Paper Specifications and Adding Paper

Specifying Paper Type and Paper Size Using the Control Panel

This section explains how to specify the paper size and paper type using the control panel.

• Paper type and size can also be specified using the printer driver. For details, see the printer driver
Help.

• For prints from the bypass tray or Tray 1, you can select to print according to either the printer
driver settings or the control panel settings with [Bypass Tray Priority] or [Tray1 Priority] under [Tray
Paper Settings]. For details about [Bypass Tray Priority] and [Tray1 Priority], see page 81 "Tray
Paper Settings".

• If [Auto Continue] under system settings is enabled, printing stops temporarily if a paper type/size
error is detected. The printing restarts automatically with the settings made with the control panel
after about ten seconds. However, if the size of paper specified on the control panel and that of the
paper loaded in the paper tray or the paper size specified for the print job do not match when
printing restarts, it may cause a paper jam. For details about [Auto Continue], see page 77
"System Settings".

Specifying the Paper Type

This section explains how to specify the paper type.

1. Press the [Menu] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then

press the [OK] key.

4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.

5. Press the [Menu] key to return to the initial screen.

34

ECB202

Specifying Paper Type and Paper Size Using the Control Panel

Specifying the Standard Paper Size

This section explains how to specify the standard paper size.

1. Press the [Menu] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

4. Press the [ ] or [ ] key to select the desired paper size, and then press the [OK] key.

5. Press the [Menu] key to return to the initial screen.

Specifying a Custom Paper Size

This section explains how to specify a custom paper size.

• Custom size paper cannot be loaded in tray 2.

• When you perform printing, make sure that the paper size specified with the printer driver matches
the paper size specified with the control panel. If a paper size mismatch occurs, a message
appears on the display. To ignore the error and print using mismatched paper, see page 60 "If a
Paper Mismatch Occurs".

35

ECB202

2. Paper Specifications and Adding Paper

1. Press the [Menu] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

4. Press the [ ] or [ ] key to select [Custom Size], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

6. Enter the width using the [ ] or [ ] key, and then press the [OK] key.

7. Enter the length using the [ ] or [ ] key, and then press the [OK] key.

8. Press the [Menu] key to return to the initial screen.

36

Specifying Paper Type and Paper Size Using Web Image Monitor

Specifying Paper Type and Paper Size Using
Web Image Monitor

This section describes how to specify paper sizes and types using Web Image Monitor.

1. Start the web browser and access the machine by entering its IP address.

The top page of Web Image Monitor appears.

2. Click [System Settings].

3. Click [Tray Paper Settings] tab.

4. Select the paper type and paper size for the tray you want to use.

5. Enter the administrator password if required.

6. Click [OK].

7. Close the web browser.

Specifying a Custom Paper Size

1. Start the web browser and access the machine by entering the IP address.

2. Click [System Settings].

3. Click [Tray Paper Settings] tab.

4. Select [Custom Size] in the [Paper Size] list.

5. Select [mm] or [inch] and specify the width and length.

6. Enter the administrator password if required.

7. Click [OK].

8. Close the web browser.

37

2. Paper Specifications and Adding Paper

Specifying Paper Type and Paper Size Using the Printer Driver

• Make sure that the paper type and size specified with the printer driver matches the type and size
of the paper loaded in the tray. Since this machine does not detect paper sizes automatically, the
type or size of the paper may be mismatched and the print job may not print correctly.

When Using Windows

The procedure in this section is an example based on Windows 10. The actual procedure may vary
depending on the operating system you are using.

1. Open the [Printing preferences] dialog box from the printer driver.

For information of how to open the printer driver properties from [Devices and Printers], see
page 57 "Displaying the Printing Preferences Dialog Box".

The [Printing Preferences] dialog box appears.

38

ECB251

Specifying Paper Type and Paper Size Using the Printer Driver

2. Click the [Paper] tab.

3. In the [Input Tray:] list, select the paper tray you want to use for printing.

4. In the [Paper Type:] list, select the type of paper that is loaded in the paper tray.

5. Select the [Print On] check box and select the size of the paper that is loaded in the paper

tray.

Clear the [Fit to Print Size] check box as necessary.

6. Click [OK].

When Using OS X/macOS

The procedure in this section is an example based on macOS 10.13. The actual procedure may vary
depending on the operating system you are using.

1. Open the document to print.

2. Select [Print...] on the [File] menu.

3. In the [Printer] list, select the printer you are using.

4. In the [Paper Size] list, select the size of the document to be printed.

39

2. Paper Specifications and Adding Paper

Supported Paper

• After loading paper in the tray, specify the paper type and size using the control panel. This
machine does not detect the paper size automatically.

• When loading custom size paper into Tray 1 or the bypass tray, specify the width and length using
the control panel and the printer driver.

• When printing on custom size paper from the bypass tray, you can print without specifying the
paper type or paper size from the control panel depending on the settings for [Bypass Tray
Priority].

Tray 1

Type Size Weight Capacity*

1

Plain Paper 1

Plain Paper 2

Middle Thick Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Envelope

A4, B5 JIS, A5 LEF, A5 SEF, B6
JIS, A6, 81/2 × 14, 81/2 × 11,
51/2 × 81/2, 71/4 × 101/2, 8
× 13, 81/2 × 13, 81/4 × 13,
16K, 41/8 × 91/2, 37/8 ×
71/2, C5 Env, C6 Env, DL Env,
81/2 × 132/5, 81/2 × 133/

5

60 to 163 g/m

(16 to 43 lb.)

2

250

(80 g/m2, 20 lb.)

40

Supported Paper

Type Size Weight Capacity*

Plain Paper 1

Plain Paper 2

Middle Thick Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Envelope

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

60 to 163 g/m

(16 to 43 lb.)

2

250

(80 g/m2, 20 lb.)

1

*

1 The number of envelopes that can be loaded is up to 10.

Tray 2 (option)

Type Size Weight Capacity

Thin Paper

Plain Paper 1

A4

Letter (81/2 × 11 inches)

Plain Paper 2

Middle Thick Paper

Thick Paper 1

Recycled Paper

Color Paper

Preprinted Paper

Prepunched Paper

Letterhead

60 to 105 g/m

(16 to 28 lb.)

2

500

(80 g/m2, 20 lb.)

41

2. Paper Specifications and Adding Paper

Bypass tray

Type Size Weight Capacity

Plain Paper 1

Plain Paper 2

Middle Thick Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Envelope

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Plain Paper 1

Plain Paper 2

Middle Thick Paper

A4, B5 JIS, A5 LEF, A5 SEF, B6
JIS, A6, 81/2 × 14, 81/2 × 11,
51/2 × 81/2, 71/4 × 101/2, 8
× 13, 81/2 × 13, 81/4 × 13,
16K, 41/8 × 91/2, 37/8 ×
71/2, C5 Env, C6 Env, DL Env,
81/2 × 132/5, 81/2 × 133/

5

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

60 to 163 g/m

(16 to 43 lb.)

60 to 163 g/m

(16 to 43 lb.)

2

1

2

1

42

Recycled Paper

Thick Paper 1

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

Thick Paper 2

Thin Paper

Letterhead

Envelope

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

• You cannot print on Legal size paper in the following cases:

Supported Paper

• PCL printer driver

When [Gradation:] in [Print Quality] is set to [Fine]

• PostScript 3 printer driver

When [Print Quality] in [Printer Features] is set to [Best Quality]

Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets,
make sure that they have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about
the recommended paper, contact your sales or service representative.

Plain Paper 1

Item Description

Paper thickness 66 to 74 g/m2 (18 to 20 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Plain Paper 2

Item Description

Paper thickness 75 to 81 g/m2 (20 to 22 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

43

2. Paper Specifications and Adding Paper

Middle Thick Paper

Item Description

Paper thickness 82 to 90 g/m2 (22 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size

A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,
81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Thick Paper 1

Item Description

Paper thickness 91 to 105 g/m2 (24 to 28 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size None

Notes The number of sheets that can be printed per minute is approximately half

that of middle thick paper.

Thick Paper 2

Item Description

Paper thickness 106 to 163 g/m2 (28 to 43 lb.)

44

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes The number of sheets that can be printed per minute is approximately half

that of middle thick paper.

Thin Paper

Item Description

Paper thickness 60 to 65 g/m2 (16 to 17 lb.)

Supported Paper

Item Description

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Recycled Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

5

Color Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Preprinted Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and Tray 2

45

2. Paper Specifications and Adding Paper

Item Description

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Prepunched Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Letterhead

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Notes Paper that has a thickness outside the specified range cannot be printed

onto.

Bond Paper

Item Description

46

Paper thickness 106 to 163 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Item Description

Duplex supported size None

Notes • The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• If the paper thickness is outside the specified range, select [Thick Paper
1].

Cardstock

Item Description

Paper thickness 106 to 163 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Supported Paper

Notes • The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• If the paper thickness is outside the specified range, select [Thick Paper
1].

Label Paper

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes • The number of sheets that can be printed per minute is approximately

half that of middle thick paper.

• Avoid using adhesive label paper on which glue is exposed. Glue
may stick to the inner parts of the machine, which can cause paper
feed problems, deterioration in print quality, or premature wear of the
print cartridge's photo conductor unit.

47

CER112

2. Paper Specifications and Adding Paper

Envelope

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• The number of envelopes that can be printed per minute is approximately half that of middle thick
paper.

• Paper can be loaded only up to the lower of the two paper limit marks of the tray.

• If printed envelopes come out badly creased, load the envelopes in the opposite direction. Also,
configure the printer driver to rotate the print object 180 degrees. For details about changing the
orientation see the printer driver Help.

• Environmental factors can degrade the print quality on both recommended and non-recommended
envelopes.

• If envelopes are severely curled after printing, flatten them by bending them back against the curl.

• After printing, envelopes sometimes have creases along their long edges and toner smear on their
unprinted sides. Print images might also be blurred. When printing large, black-solid areas, striping
can occur as a result of the envelopes overlapping.

• To correctly specify the length of an envelope whose flap opens along its short edge, be sure to
include the open flap when measuring.

• Fan envelopes, and then align their edges before loading.

48

DAC573

DAC574

DAC575

Supported Paper

• When fanning envelopes, make sure they are not stuck together. If they are stuck together,
separate them.

• When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate
them.

• Before loading envelopes, flatten them out so that their curl does not exceed that shown as shown
below.

• If the curl is severe, flatten out the envelopes using your fingers, as shown below.

• You may not be able to perform duplex printing on 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches),
or 16K (195 mm × 267 mm) size paper in the following cases:

49

2. Paper Specifications and Adding Paper

• PCL printer driver

When [Gradation:] in [Print Quality] is set to Fine

• PostScript 3 printer driver

When [Print Quality] in [Printer Features] is set to [Best Quality]

Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.

Paper Storage

• Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or
malfunctions may result.

50

When storing paper:

DAC571

1

2

4

3

3

4

• Do not store paper in a humid place.

• Do not store paper in direct sunlight.

• Do not stand paper on its edge.

• Store any leftover paper in a wrapping or box supplied with the paper.

Print Area

The diagram below shows the area of the paper that the machine can print on.

From the printer driver

Supported Paper

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

51

4

1

2

3

3

3

DAC577

2. Paper Specifications and Adding Paper

Envelope

1. Print area

2. Feed direction

3. Approximately 10 mm (0.4 inches)

4. Approximately 15 mm (0.6 inches)

• Borderless printing is not supported.

• The print area may vary depending on the paper size, printer language and printer driver settings.

• For better envelope printing, we recommend you set the right, left, top, and bottom print margins to
at least 15 mm (0.6 inches) each.

52

3. Printing Documents

DSG261

1

2

3

DSG262

This chapter describes how to configure settings on the printer driver and print documents.

What You Can Do with the Printer Function

Duplex printing

You can print on both sides of a sheet of paper. For details, see the printer driver Help.

Combined printing

You can combine multiple pages and print them on a single sheet of paper. For details, see the
printer driver Help.

53

3. Printing Documents

Configuring Option Settings for the Printer

When bidirectional communication works correctly, your computer obtains information about option,
paper size and paper feed direction settings from the machine automatically. Bidirectional
communication also allows you to monitor machine status.

Conditions for Bidirectional Communication

To support bidirectional communication, the following conditions must be met:

When connected with the network

• The Standard TCP/IP port must be used.

• In addition to the above, one of the following conditions must also be met:

• The TCP/IP protocol or the IPP protocol is used. (When using the IPP protocol, the IPP
port name must include the IP address.)

When connected with USB

• The machine must be connected to the computer's USB port using the USB interface cable.

• The computer must support bidirectional communication.

• [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be
selected on the [Ports] tab with the printer driver.

If Bidirectional Communication is Disabled

This section describes how to set up option and setting of paper size for each tray on your computer
manually.

• Manage Printers permission is required to change the printer properties. Log on as an
Administrators group member.

When Using Windows

The procedure in this section is an example based on Windows 10.

1. On the [Start] menu, select [Control Panel] under [Windows System].

2. Click [View devices and printers].

54

3. Right-click the machine's icon, and then click [Printer properties].

ECB252

ECC253

Configuring Option Settings for the Printer

4. Click the [Accessories] tab.

5. Select options installed from the [Options] area, and then make the necessary settings.

6. Click [Paper Size Settings] tab.

7. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the

paper that you want to load in each tray.

Click [Update] to apply the setting for each tray.

8. Click [Apply].

9. Click [OK] to close the printer properties window.

When Using OS X/macOS

The following procedure is explained using macOS 10.13 as an example.

55

3. Printing Documents

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using, and then click [Options & Supplies...].

4. Click [Options], and then configure settings as needed.

5. Click [OK].

6. Quit System Preferences.

56

Displaying the Printing Preferences Dialog Box

Displaying the Printing Preferences Dialog Box

To change the default settings of the printer driver, configure settings in the [Printing Preferences] dialog
box.

To change the default settings of all applications, open the [Printing Preferences] dialog box from the
OS. For details, see page 57 "Displaying the Printing Preferences Dialog Box from the [Start] Menu".
To change the default settings of a specific application, open the [Printing Preferences] dialog box from
that application. For details, see page 57 "Displaying the Printing Preferences Dialog Box in an
Application".

Displaying the Printing Preferences Dialog Box from the [Start] Menu

This section explains how to open the [Printing Preferences] dialog box from [Devices and Printers].

• When the printer driver is distributed from the print server, the setting values specified by the server
are displayed as the default for [Printing Defaults...].

• You cannot configure different print settings for each user. The settings configured in this dialog box
are used as the default.

1. On the [Start] menu, click [Control Panel] under [Windows System].

2. Click [View devices and printers].

3. Right-click the icon of the printer you want to use.

4. Click [Printing preferences].

Displaying the Printing Preferences Dialog Box in an Application

You can make printer settings for a specific application. To make printer settings for a specific
application, open the [Printing Preferences] dialog box from that application.

The settings displayed in the [Printing Preferences] dialog box opened from the [Devices and Printers]
window are applied as the default in the [Printing Preferences] dialog box opened in an application.
When printing from an application, modify the settings as required.

The screens displayed may differ depending on the application. The following procedure explains how
to print documents from an application using WordPad in Windows 10 as an example.

Displaying the Printing Preferences Dialog Box in an Application When Using Windows

1. Click [File] in the upper left corner of the window, and then click [Print].

57

3. Printing Documents

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

• Procedures for opening the [Printing Preferences] dialog box vary depending on the application.
For details, see the printer driver Help or the manuals provided with the application.

Displaying the Printing Preferences Dialog Box in an Application When Using OS X/ macOS

The following procedure is explained using macOS 10.13 as an example.

1. Open the document to print.

2. Select [Print...] on the [File] menu.

3. Check that the machine name or IP address you are using is selected in the [Printer:]

popup menu.

If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, and
then select the machine.

58

Basic Operation of Printing

Basic Operation of Printing

The following procedure explains how to perform basic printing.

• Duplex printing is selected as the default setting.

When Using Windows

The procedure in this section is an example based on Windows 10. The actual procedure may vary
depending on the operating system you are using.

For details of printing options, see the printer driver Help.

1. Open the printer properties dialog box in your document's application.

For details about each setting, click [Help]. You can also click the information icons to show
configuration information.

2. Set printing options as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [Print].

When Using macOS/OS X

The procedure in this section is an example based on macOS 10.13. The actual procedure may vary
depending on the operating system you are using.

59

3. Printing Documents

1. Open the printer properties dialog box in your document's application.

For details, see page 58 "Displaying the Printing Preferences Dialog Box in an Application When
Using OS X/macOS".

2. Set printing options as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [Print].

• When printing a job (Color/B&W or B&W only) is restricted, specify the user code in the printer
properties of the printer driver before printing. For details about user code, see page 103
"Restricting Machine Functions According to User".

• You can specify which paper tray is selected first in [Paper Tray Priority] under [Tray Paper Settings]
Menu when the trays are automatically selected while you are printing. For details about [Paper
Tray Priority], see page 81 "Tray Paper Settings".

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed
paper is removed, printing restarts from the jammed page automatically. For details about how to
remove the jammed paper, see page 154 "Removing Paper Jams".

If a Paper Mismatch Occurs

The machine reports an error if:

• The paper type does not match the print job's settings when [Input Tray:] is set to [Auto Tray Select].

There are two ways to resolve these errors:

Continue printing using mismatched paper

Ignore the error and print using mismatched paper.

Cancel the print job

Cancel printing.

Continuing printing using mismatched paper

If the paper is too small for the print job, the printed image will be cropped.

60

ECB203

Basic Operation of Printing

1. While an error message is displayed on the control panel, press the [Stop/Start] key.

Canceling a Print Job

You can cancel print jobs using either the machine's control panel or your computer, depending on the
status of the job.

Canceling a print job before printing has started

• Windows

1. Double-click the printer icon on the task tray of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

3. Click [Yes].

• OS X and macOS

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using, and then click [Open Print Queue...].

4. Select the queue you want to delete.

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ECC272

ECB204

ECB205

3. Printing Documents

5. Click [×].

• If you cancel a print job that has already been processed, printing may continue for a few pages
before being canceled.

• It may take a while to cancel a large print job.

Canceling a print job while printing

1. While an error message is displayed on the control panel, press the [Job Reset] key.

2. Press the [OK] key.

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ECC254

Printing Confidential Documents

Printing Confidential Documents

By the Locked Print function, you can password-protect print jobs.

This means that your job is printed only after you enter the password using the machine's control panel.

This function prevents unauthorized users from seeing sensitive documents at the machine.

• This function is available for P C301W only.

• This function is only available when using the PCL printer driver, and printing from a computer
running a Windows operating system.

• The procedure in this section is an example based on Windows 10.

Storing a Locked Print file

This section explains how to store a Locked Print file in the machine using the printer driver.

1. Open the file you want to print on your computer.

2. On the [File] menu, click [Print...].

3. In the [Select Printer] area, select the name of this machine, and then click [Preferences].

4. Click the [Setup] tab, and then select the [Locked Print] check box.

The [Password:] and [User ID:] text boxes become available.

The [User ID:] text box contains the login user name of your computer account or the user code
used for the previous Locked Print job.

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ECB202

3. Printing Documents

5. Type the password (containing 4 to 8 digits) and user ID (containing 1 to 9 alphanumeric

characters), and then click [OK].

The user code will be used to identify your Locked Print file on the machine's control panel.

6. Execute a print command.

The print job is stored in the machine as a Locked Print file. You can print the file by entering the
password using the control panel.

• The Locked Print file is automatically erased from the machine's memory when it is printed out, or
when the machine's power is turned off.

• The machine can store up to 5 jobs or 5 MB of Locked Print data at a time.

• Even if the printer cannot store any more Locked Print files, the printer holds a new Locked Print file
for the period of time specified in [Locked Print] in [I/O Timeout] under [System Settings] before
canceling the job. Within this time, you can print or delete the new Locked Print file. You can also
print or delete an existing Locked Print file so that the new Locked Print file can be stored in the
machine.

Printing a Locked Print File

When there is a Locked Print file stored in the printer, "Locked Print Job" and "Press the Menu key."
appears on the printer's control panel display.

Use the following procedure to unlock and print the Locked Print file.

1. Press the [Menu] key.

2. Press the [ ] or [ ] key to select the file you want to print, and then press the [OK] key.

Identify the Locked Print file by checking its time stamp and user ID.

3. Press the [ ] key.

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ECB202

Printing Confidential Documents

4. Press the [ ], [ ], [ ], or [ ] key to select the number you want to enter, and then press

the [OK] key.

To use the application to start printing a locked print file, hold a smart device on which the
application corresponding to the machine is running.

5. Repeat Steps 4 to enter all the numbers you want to enter.

6. After entering all the numbers, press the [OK] key.

The Locked Print file is printed.

• You cannot print a Locked Print file while the machine is currently printing. The machine beeps if
you try to do so.

• While entering a password using the control panel, the machine cannot process other print jobs.

• The Locked Print file is automatically erased from the machine's memory when it is printed out, or
when the machine's power is turned off.

Deleting a Locked Print File

When there is a Locked Print file stored in the printer, "Locked Print Job" and "Press the Menu key."
appears on the printer's control panel display.

Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete
a Locked Print file.

1. Press the [Menu] key.

2. Press the [ ] or [ ] key to select the file you want to delete, and then press the [OK] key.

Identify the Locked Print file by checking its time stamp and user ID.

3. Press the [ ] key to select [Delete].

The Locked Print file is deleted.

If there are Locked Print files/logs remaining in the printer, the display returns to the list of Locked
Print files/logs. If there are none remaining, the display returns to the initial screen.

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3. Printing Documents

Using Various Print Functions

This section briefly describes various print functions that you can configure with the printer driver to make
printouts appropriate for your purposes.

Print Quality Functions

Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you
can configure are described below.

Printing color documents in black and white

The black produced in black and white printing is a more distinct black than that produced in color
printing.

Separating the print data into CMYK and printing in designated color only

Normally, all four colors (CMYK) are used for color printing. If you do not want to use certain
colors, you can disable the use of those colors and print using other colors only.

Saving toner when printing (Economy Color printing)

You can save toner by printing with lower toner consumption.

Changing the image printing method

You can select to print with priority on print quality or print speed. When printing images, the higher
the resolution of images is, the longer the time is required for printing.

Changing the dither pattern

A dither pattern is a pattern of dots used to simulate a color or shade of an image. If the pattern is
changed, the characteristics of the image will also change. You can select a pattern suitable for the
image to be printed.

Changing the color profiling pattern

You can select a color profiling pattern to adjust the tone of colors according to the colors
displayed on the computer screen.

Because colors on the computer screen are created using the three RGB colors while colors for
printing are composed of the four CMYK colors, colors need to be converted during the printing
process. Therefore, images on the printed paper may look different from those on the computer
screen if adjustment is not performed.

Printing grayscale images using black or CMYK

You can print black or gray sections of an image using black toner only, instead of using all CMYK
toners. Compared to the black printed with CMYK toner, this results in a black that is flatter and
purer.

66

Using Various Print Functions

Using ICM (Image Color Matching)

You can use Windows ICM function to reproduce colors that appear on the computer screen as
close as they are on printed paper.

To use this function, the color profile must be added to the computer. You can find the color profile
in the ICM folder stored on the provided printer driver CD-ROM. For information about adding a
color profile, search Windows Help for "color profile", and then see the appropriate topic.

• Some of the functions described above might not be available depending on the printer driver or
operating system. For details, see the printer driver Help.

Print Output Functions

You can specify the form of print outputs according to your purposes. This section briefly describes some
of the settings that you can specify.

Printing multiple sets of a document

You can print multiple sets of the same document.

Collating the output in document batches

You can print complete sets of a multiple-page document one set at a time (P1, P2, P1, P2 ...). If this
function is not used when printing multiple sets, prints will be output in page batches (P1, P1, P2,
P2 ...). This function is useful when, for example, making presentation materials.

Changing orientation or rotating the image

You can change the orientation of an image to portrait or landscape. You can also rotate the
image by 180 degrees. Use rotation to prevent an image from being printed upside down when
using paper with a predefined top and bottom (such as letterhead paper).

Printing multiple pages per sheet

You can print multiple pages onto one sheet of paper.

When using this function, a suitable reduction ratio is selected automatically based on the paper
size and the number of pages you want to fit on each sheet.

Printing on both sides of paper (duplex printing)

You can print on both sides of paper.

Reducing or enlarging the document

You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments.

You can also reduce or enlarge documents automatically to fit a specific paper size. This function is
useful, for example, when printing Web pages.

If the [Enable Large Papers] option is selected, A3/11 × 17/B4/8K documents can be scaled to
a size that the machine supports, so that it can then be printed out.

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3. Printing Documents

Not printing of blank pages (only PostScript 3 printer driver)

If a print job contains blank pages, they can be prevented from being printed.

Note that this setting has higher priority than [Blank Page Print] under [Printer Settings] of the control
panel.

Printing with a cover page

You can add a cover page to the print job.

You can select to leave the cover page blank, or print the first page of the document on the cover
page. If a cover page is inserted into a duplex job, you can print on its back side also.

Paper for the cover page can either be the same as or different from the remaining pages.

Printing on custom size paper

You can print using non-standard size paper by specifying the size of the paper as custom size.

To specify the custom paper size, select [Custom Paper Size] from the [Document Size:] list, and
then click the [Custom Paper Size...] button in the lower part of the dialog box to configure the
paper size.

Superimposing text on prints (watermark)

You can superimpose watermark text on prints. Various predefined watermarks are provided. You
can also create your own watermarks.

• Some of the functions described above might not be available depending on the printer driver or
operating system. For details, see the printer driver Help.

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4. Configuring the Machine Using the

ECB202

Control Panel

This chapter describes how to configure the machine using the control panel.

Basic Operation

1. If you want to configure the machine's system settings, press the [Menu] key.

2. Press the [ ] or [ ] key to select the settings you want to use.

3. To confirm setting items and values displayed, press the [OK] key.

4. To go back to the previous item, press the [Back] key.

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4. Configuring the Machine Using the Control Panel

Menu Chart

This section lists the parameters included in each menu.

For details about configuring the machine using Web Image Monitor, see page 92 "Using Web
Image Monitor".

• Some items might not appear depending on the model type or machine's configuration.

• Some items can also be configured using Web Image Monitor.

Admin. Tools

For details, see page 71 "Admin. Tools".

Printer Settings

For details, see page 73 "Printer Settings".

System Settings

For details, see page 77 "System Settings".

Tray Paper Settings

For details, see page 81 "Tray Paper Settings".

Wi-Fi Setup Wizard

For details, see Setup Guide.

Network Settings

For details, see page 84 "Network Settings".

Print List/Report

For details, see page 88 "Print List/Report".

@Remote

For details, see page 89 "@Remote".

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Admin. Tools

Energy Saver Mode

• EnergySaverMode 1

The machine enters EnergySaverMode 1 if the machine has been idle for about 30 seconds. It
takes less time to recover from EnergySaverMode 1 than from power-off state or
EnergySaverMode 2, but power consumption is higher in EnergySaverMode 1 than in
EnergySaverMode 2.

Default: [Off]

• Off

• On

• EnergySaverMode 2

The machine enters EnergySaverMode 2 after the period of time specified for this setting is
passed. The machine consumes less power in EnergySaverMode 2 than in EnergySaverMode
1, but it takes longer to recover from EnergySaverMode 2 than from EnergySaverMode 1.

Default: 1 minute

Admin. Tools

1 to 60 minutes

Language

Specifies the language used on the screen and in reports.

The default value for this setting is the language you have specified during the Initial Setup, which is
required after turning on the machine for the first time.

You can select the language you want to use. Available languages are as follows:

English, German, French, Italian, Spanish, Dutch, Swedish, Norwegian, Danish, Finnish,
Portuguese,

Czech, Hungarian, Polish, Simplified Chinese, Russian, Brazilian Portuguese,

Turkish, Traditional Chinese, Arabic

Reset Settings

Be sure not to clear the settings by mistake.

• Reset All Settings

Resets the machine's settings to their defaults except the following:

• Language settings

• Network Settings

Press the [OK] key to execute. Press the [Back] key to exit to the previous level of the menu
tree without clearing the settings.

• Reset Network Settings

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4. Configuring the Machine Using the Control Panel

Resets the network settings to their defaults.

Press the [OK] key to execute. Press the [Back] key to exit to the previous level of the menu
tree without clearing the settings.

Admin. Tools Lock

Specifies a four-digit password for accessing the [Network Settings], [Wi-Fi Setup Wizard], and
[Admin. Tools] menus.

Do not forget this password.

Default: [Off]

• On (0000 to 9999)

• Off

IPsec

Selects whether to enable or disable IPsec.

This function appears only when a password is specified under [Admin. Tools Lock].

Default: [Inactive]

• Inactive

• Active

72

Printer Settings

Printer Settings

List/Test Print

Prints lists showing configurations on the machine.

The lists will be printed using the tray set for [Printer] under [Paper Tray Priority] in [Tray Paper Settings]
on A4 or Letter size paper.

• Config. Page

Prints general information and the current configurations of the printer.

• Menu List

Prints the menu list of the printer.

• Test Page

Prints a test page for checking the single-sided printing condition. The test page contains network
settings.

• PCL Font List

Prints installed PCL font list.

• PS Font List

Prints installed PostScript font list.

System

Copies

Sets the machine to print the specified number of sets.

This setting is disabled if the number of pages to print is specified by the printer driver.

Default: "1"

• 1 – 999

Sub Paper Size

Sets the printer to print onto paper of another size if the specified paper is not loaded in any tray.

Alternative sizes are preset to A4 and Letter.

Default: [Off]

• Off

• Auto

Default Page Size

Specifies the paper size to be used when the paper size is not specified in the print job.

73

4. Configuring the Machine Using the Control Panel

Default: (mainly Europe and Asia) [A4], (mainly North America) [81/2 ×
11]

• A4, B5 JIS, A5 SEF, A6, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13, 81/4 ×
13, 16K, C5 Env, C6 Env, DL Env, B6 JIS, 51/2 × 81/2, 41/8 × 91/2, 37/8 × 71/2, A5 LEF,
81/2 × 132/5, 81/2 × 133/

5

Duplex

Sets the printer to print on both sides of paper according to the specified binding method.

Default: [None]

• None

• Long Edge Bind

• Short Edge Bind

Blank Page Print

Sets the printer to print blank pages.

Note that this setting has lower priority than the printer driver's blank page setting.

When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you
select [Off].

Default: [On]

• On

• Off

B&W Page Detect

Sets the printer to print all monochrome pages in monochrome mode even if color printing is
specified.

Default: [On]

• On

• Off

Print Error Report

Sets the printer to print an error page when the printer detects a printer or memory error.

Default: [Off]

• On

• Off

PCL Menu

Specifies conditions when using PCL for printing.

74

Orientation

Specifies the page orientation.

Default: [Portrait]

• Portrait

• Landscape

Form Lines

Specifies the number of lines per page between 5 and 128.

Default: (mainly Europe and Asia) [64], (mainly North America) [60]

Font Number

Specifies the ID of the default font you want to use between 0 and 89.

Default: "0"

Point Size

Specifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25
increments.

Default: [12.00 points]

Printer Settings

Font Pitch

Specifies the number of characters per inch you want to use for the default font between 0.44 and

99.99 in 0.01 increments.

This setting is effective only for fixed-space fonts.

Default: [10.00 pitch]

Symbol Set

Specifies the character set for the default font. Available sets are as follows: PC-8, PC-8 D/N,
PC-850, PC-852, PC-858, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US,
MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO
21, ISO 60, ISO 69, Win 3.0, MC Text, ISO L6, ISO L9, PC-775, PC-1004, Win Baltic,
Roman-8, Roman-9, ISO L1, ISO L2, ISO L5

Default: [PC-8]

Courier Font

Specifies a courier-type font.

Default: [Regular]

• Regular

• Dark

Ext. A4 Width

Sets the printer to extend the width of the printable area of A4 size paper, reducing side margin
width.

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4. Configuring the Machine Using the Control Panel

Default: [Off]

• Off

• On

Append CR to LF

Sets the printer to append a CR code to each LF code to print text data clearly.

Default: [Off]

• On

• Off

Resolution

Specifies the print resolution in dots per inch.

Default: [600 × 600 1bit]

• 600 × 600 1bit

• 600 × 600 2bit

• 600 × 600 4bit

PS Menu

PS Resolution

Specifies the print resolution in dots per inch.

Default: [600 × 600 1bit]

• 600 × 600 1bit

• 600 × 600 2bit

• 600 × 600 4bit

Color Profile

Specifies the color profile.

Default: [Solid Color]

• Off

• Solid Color

• Presentation

• Photographic

76

System Settings

I/O Timeout

• USB

Specifies how many seconds the machine waits for print data, if the data is interrupted while it
is being sent from the computer via USB. If the machine does not receive any more data within
the time specified here, the machine only prints the data it has received. If printing is frequently
interrupted by data from other ports, increase the timeout period.

Default: [60 sec.]

• 15 sec.

• 60 sec.

• 300 sec.

• Network

Specifies how many seconds the machine waits for print data, if the data is interrupted while it
is being sent from the computer via network. If the machine does not receive any more data
within the time specified here, the machine only prints the data it has received. If printing is
frequently interrupted by data from other ports, increase the timeout period.

System Settings

Default: [60 sec.]

• 15 sec.

• 60 sec.

• 300 sec.

• Locked Print

Specifies how many seconds the machine holds a new Locked Print file, when the machine
cannot store any more Locked Print files. Within this time, you can print or delete the new
Locked Print file. You can also print or delete an existing Locked Print file so that the new
Locked Print file can be stored in the machine.

Default: [60 seconds]

• 0 to 300 seconds, in increments of 1 second

• Fixed USB Port

Specifies whether the same printer driver can be used for multiple machines or not under USB
connection.

Default: [Off]

• Off

You must install the printer driver separately for individual machines, because the
machine other than the original will be recognized as a new device upon USB
connection.

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4. Configuring the Machine Using the Control Panel

• On

The same printer driver you have installed in your computer can be used with any
machine other than the one originally used for installation, if the machine is of the same
model.

• Export to NFC

Specifies whether or not to synchronize the data you have configured using the control panel
and Web Image Monitor with the data stored in NFC.

You can read and write the data in NFC by using the application corresponding to the
machine.

Default: [On]

• Off

Does not synchronize the data you have configured using the control panel and Web
Image Monitor with the data stored in NFC.

• On

Synchronizes the data you have configured using the control panel and Web Image
Monitor with the data stored in NFC.

Auto Continue

Sets the printer to ignore an error with paper size or type and continue printing. The printing stops
temporarily when an error is detected, and restarts automatically after about ten seconds using the
settings made on the control panel. However, if the size of paper specified on the control panel
and that of the paper loaded in the paper tray or the paper size specified for the print job do not
match when printing restarts, it may cause a paper jam.

Default: [Off]

• Off

• On

Supplies Status

Displays information about consumables.

• Toner

Black, Magenta, Cyan, Yellow

• Other Supplies

Print Cartridge, Fusing Unit, Transfer Roller, Int. Transfer Unit

Toner Near End

Specifies the low toner level notification timing.

• Sooner

78

Low toner level notification will be made when the number of pages that can be printed with
the remaining toner is approximately 300.

• Normal

Low toner level notification will be made when the number of pages that can be printed with
the remaining toner is approximately 200.

• Later

Low toner level notification will be made when the number of pages that can be printed with
the remaining toner is approximately 100.

Default: [Normal]

B&W Print Priority

Sets the machine to suppress the consumption of color toner when printing black-and-white pages.

Default: [Off]

• Off

• On

Color Den/Reg

Adjusts color density and registration automatically.

Auto Cleaning

System Settings

Sets the machine to execute periodic cleaning of the interior. You may hear some noise while
cleaning is being executed. This noise does not indicate a malfunction.

Default: [On]

• Off

• On

Auto Power Off

(mainly Europe)

The machine shuts down automatically if it remains in energy saver mode and does not connect to
the host for 2 hours or more.

Default: [On]

• Off

• On

Fixing quality mode

Set this item to [Fixing quality improved] to increase the toner fusibility in order to improve its
adherence, etc.

Default: [Normal]

• Normal

• Fixing quality improved

Curl Prevention Mode

Set this to [Curl Prevented] to reduce paper curl.

79

4. Configuring the Machine Using the Control Panel

Default: [Normal]

• Normal

• Curl Prevented

80

Tray Paper Settings

Paper Type: Tray 1

Specifies the paper type for Tray 1.

Default: [Plain Paper2]

• Thin Paper, Plain Paper1, Plain Paper2, Middle Thick Paper, Thick Paper 1, Thick Paper 2,
Recycled Paper, Color Paper, Preprinted Paper, Prepunched Paper, Letterhead, Bond Paper,
Cardstock, Label Paper, Envelope

Paper Type: Tray 2

Specifies the paper type for Tray 2.

This setting appears only when the optional paper feed unit is installed.

Default: [Plain Paper2]

• Thin Paper, Plain Paper1, Plain Paper2, Middle Thick Paper, Thick Paper 1, Recycled Paper,
Color Paper, Preprinted Paper, Prepunched Paper, Letterhead

Paper Type: Bypass Tray

Tray Paper Settings

Specifies the paper type for the bypass tray.

Default: [Plain Paper2]

• Thin Paper, Plain Paper1, Plain Paper2, Middle Thick Paper, Thick Paper 1, Thick Paper 2,
Recycled Paper, Color Paper, Prepunched Paper, Letterhead, Bond Paper, Cardstock, Label
Paper, Envelope

Tray Priority

Specifies the tray that the printer uses first for printer jobs from Tray 1 or tray 2.

If automatic tray selection is specified for the print job and both tray 1 and Tray 2 contain paper
that matches the print job, the printer starts to print from the specified tray. If that tray runs out of
paper, the printer automatically switches to the other tray to continue printing.

[Tray 2] appears only when the optional paper feed unit is installed.

Default: [Tray 1]

• Tray 1

• Tray 2

Paper Size: Tray 1

Specifies the paper size for Tray 1.

Default: (mainly Europe and Asia) [A4], (mainly North America) [81/2 ×
11]

• A4, A5 SEF, A5 LEF, A6, B5 JIS, B6 JIS, 81/2 × 14, 81/2 × 13, 81/2 × 11, 81/4 × 13, 8 ×
13, 51/2 × 81/2, 71/4 × 101/2, 81/2 × 132/5, 81/2 × 133/5, 41/8 × 91/2, 37/8 ×
71/2, C5 Env, C6 Env, DL Env, 16K, Custom Size

81

4. Configuring the Machine Using the Control Panel

Paper Size: Tray 2

Specifies the paper size for Tray 2.

This setting appears only when the optional paper feed unit is installed.

Default: (mainly Europe and Asia) [A4], (mainly North America) [81/2 ×
11]

• A4, 81/2 × 11

Paper Size: Bypass Tray

Specifies the paper size for the bypass tray.

Default: (mainly Europe and Asia) [A4], (mainly North America) [81/2 ×
11]

• A4, A5 SEF, A5 LEF, A6, B5 JIS, B6 JIS, 81/2 × 14, 81/2 × 13, 81/2 × 11, 81/4 × 13, 8 ×
13, 51/2 × 81/2, 71/4 × 101/2, 81/2 × 132/5, 81/2 × 133/5, 41/8 × 91/2, 37/8 ×
71/2, C5 Env, C6 Env, DL Env, 16K, Custom Size

Bypass Tray Priority

Specifies how print jobs using the bypass tray are handled.

Default: [Driver/Command]

• Machine Setting(s)

The paper settings configured on the machine's control panel are applied to all print jobs. An
error occurs when the paper settings specified by the printer driver or the print command do
not match the machine's settings.

• Driver/Command

When executing a print job specifying the paper tray, the paper settings specified in the
printer driver or in the print command are applied regardless of the machine's settings.

• Any Size/Type

Printing proceeds even if the paper size/type settings of the printer and printer driver do not
match. However, if the paper is too small for the print job, the printed image will be cropped.

• Any Custom Size/Type

The printer prints custom size print jobs according to the printer driver’s settings and prints
standard size print jobs according to the printer's settings.

For custom size print jobs, printing proceeds even if the paper size/type settings of the printer
and printer driver do not match. However, if the paper is too small for the print job, the printed
image will be cropped.

For standard size print jobs, an error will occur if the paper size/type settings of the printer
and printer driver do not match.

Paper Tray Priority

82

Specifies the tray that the machine uses first for print jobs from Tray 1 or Tray 2.

Tray Paper Settings

If multiple trays contain valid paper, the first tray the machine finds will be used for printing; when
that tray runs out of paper, the machine automatically switches to the next tray to continue printing.

If Tray 2 is not installed, [Tray 2] does not appear.

• Printer

If automatic tray selection is specified for the print job and both tray 1 and tray 2 contain
paper that matches the print job, the machine starts to print from the specified tray.

• Tray 1

• Tray 2

Default: [Tray 1]

Tray1 Priority

Specifies how print jobs using the Tray 1 are handled.

Default: [Driver/Command]

• Machine Setting(s)

The paper settings configured on the machine's control panel are applied to all print jobs. An
error occurs when the paper settings specified by the printer driver or the print command do
not match the machine's settings.

• Driver/Command

When the paper tray is specified for a print job, the paper settings specified in the printer
driver or in the print command are applied, regardless of the machine's settings.

Size Mismatch Detection

Sets the machine to report an error if the paper size does not match the print job's settings.

• Off

• On

Default: [On]

83

4. Configuring the Machine Using the Control Panel

Network Settings

Wired (Ethernet)

• MAC Address

Displays the machine's MAC address.

• Ethernet Speed

Displays the current Ethernet speed setting.

• 100Mbps Full Duplex

• 100Mbps Half Duplex

• 10Mbps Full Duplex

• 10Mbps Half Duplex

• Ethernet Unavailable

Appears when a network cable is not connected.

• Set Ethernet Speed

Specifies the speed for Ethernet communication. Select a speed that matches your network
environment.

For most networks, the default setting is the optimum setting.

Default: [Auto Select]

• Auto Select

• 100Mbps Full Duplex

• 100Mbps Half Duplex

• 10Mbps Full Duplex

• 10Mbps Half Duplex

Wireless (Wi-Fi)

• Enable Wireless (Wi-Fi)

Select whether to enable or disable Wireless LAN.

If [Disable] is set, [Wireless (Wi-Fi) Status], [MAC Address], [Current Connection], [Input
SSID], [WPS], [Wi-Fi Direct], [Wi-Fi Dir. PWD], and [Wi-Fi Direct Type] are not displayed.

Default: [Disable]

• Disable

• Enable

• Wireless (Wi-Fi) Status

Displays the current connection status.

84

• MAC Address

Network Settings

Displays the machine's MAC address.

• Current Connection

Displays detailed information about the connection, such as the SSID and the wireless signal
strength.

• Input SSID

Input the SSID of the machine.

• WPS

Connects with one touch using WPS (Wi-Fi Protected Setup). For details, see Setup Guide.

• PBC

• PIN

• Wi-Fi Direct

Input the SSID of the machine to configure Wi-Fi Direct.

• W-iFi Dir. PWD

Input SSID to set a password for Wi-Fi Direct.

• Wi-Fi Direct Type

Select 2.4 GHz or 5 GHz as the wireless LAN frequency.

Default: [2.4 GHz]

• 2.4 GHz

• 5 GHz

IPv4 Configuration

• DHCP

Sets the machine to receive its IPv4 address, subnet mask, and default gateway address
automatically from a DHCP server.

Default: [Active]

• Inactive

• Active

• IP Address

Specifies the machine's IPv4 address when DHCP is not used.

Use this menu to check the current IP address when DHCP is used.

Default: 11.22.33.44

• Subnet Mask

Specifies the machine's subnet mask when DHCP is not used.

Use this menu to check the current subnet mask when DHCP is used.

Default: 255.255.255.0

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4. Configuring the Machine Using the Control Panel

• Gateway Address

Specifies the machine's default gateway address when DHCP is not used.

Use this menu to check the current default gateway address when DHCP is used.

Default: 11.22.33.44

• IP Address Method

Displays the IP address acquisition method.

• DHCP

• Auto IP

• Manual Config.

• Default IP

• Wi-Fi Direct IP Address

Displays the IP address of Wi-Fi Direct.

IPv6 Configuration

• IPv6

Selects whether to enable or disable IPv6.

Default: [Active]

• Inactive

• Active

• DHCP

Sets the printer to receive its IPv6 address from a DHCP server.

When DHCP is used, you cannot specify the IPv6 address manually.

Default: [Inactive]

• Inactive

• Active

• IP Address (DHCP)

Displays the IPv6 address obtained from a DHCP server.

• Manual Config. Address

• Manual Config. Address

Specifies the machine's IPv6 address when DHCP is not used. Can contain up to 39
characters.

• Prefix Length

Specifies the prefix length, using a value between 0 and 128.

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• Gateway Address

Specifies the IPv6 address of the default gateway. Can contain up to 39 characters.

• Stateless Address

Displays the IPv6 stateless addresses obtained from a Router Advertisement

• Stateless Address 1

• Stateless Address 2

• Stateless Address 3

• Stateless Address 4

• Link-local Address

Displays the IPv6 link local address.

Connect Method

Selects the method of the Wi-Fi connection.

• Wired (Ethernet)

• Wireless (Wi-Fi)

Network Settings

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4. Configuring the Machine Using the Control Panel

Print List/Report

Printing the Configuration Page

1. Press the [Menu] key.

The menu screen appears.

2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key twice.

The configuration page is printed. The [Print List/Report] screen appears on completion of printing.

Types of Lists/Reports

Configuration Page

Prints general information and the current configurations of the printer.

Maintenance Page

Prints the maintenance page.

• The lists will be printed using the tray set for [Paper Tray Priority] in paper input settings on A4 or
Letter size paper.

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@Remote

RC Gate ProxySvr.

• RC Gate ProxySvr.

Specify whether to use a proxy server.

Default: [Off]

• Off

• On

• Proxy Address

Specify the proxy server address.

• Port Number

Enter the port number (1 to 65535) for the proxy server.

• User Name

Enter the user name for logging in to the proxy server.

• Password

@Remote

Enter the password for logging in to the proxy server.

RC Gate Setup

• Request No.

Displays the request number issued by @Remote.

• Reference

Refers to the machine's registration information.

• RC Gate Location

Displays the location of the machine as a result of the reference function. Confirm the
information and proceed with the registration.

• Registration

Registers the machine to @Remote.

• @Remote (At Remote) is an Internet-based support for remote management of digital multi-purpose
devices and laser printers. For more information about the settings, contact your sales or service
representative.

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4. Configuring the Machine Using the Control Panel

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5. Configuring the Machine Using Utilities

This chapter describes how to configure the machine using utilities.

Available Setting Functions Using Web Image Monitor

Use Web Image Monitor to change the configuration of the machine from a computer.

Available operations for Web Image Monitor is as follows:

The following operations can be performed remotely using Web Image Monitor on a computer:

• Displaying the machine’s status or settings

• Configuring the machine's settings

• Configuring the user restriction settings

• Configuring the network settings

• Configuring the IPsec settings

• Printing reports

• Setting the administrator password

• Resetting the machine's configuration to the factory default

• Creating backup files of the machine's configuration

• Restoring the machine's configuration from backup files

• Configuring the machine's Energy Saver mode setting

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5. Configuring the Machine Using Utilities

Using Web Image Monitor

• Some items might not appear, depending on the model type you are using.

• Some items can also be configured using the control panel.

Recommended web browsers

• Internet Explorer 9 or later

• Microsoft Edge

• Google Chrome version 3.0 or later

• Firefox 3.0 or later

• Safari 4.0 or later

• To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or
wireless LAN settings. For details, see page 84 "Network Settings" or see page 107 "Configuring
the Network Settings".

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1

Displaying Top Page

Displaying Top Page

When you access the machine using Web Image Monitor, the top page appears in your browser's
window.

1. Launch the Web browser.

2. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access the

machine.

If a DNS server is used and the machine’s host name has been specified, you can enter the host
name instead of the IP address.

The top page of Web Image Monitor appears.

Top page

Every Web Image Monitor page is divided into the following areas:

1. Menu area

Clicking a menu shows its contents in the main area.

2. Tab area

Contains tabs for switching between information and settings you want to see or configure.

3. FAQs/Knowledge Base

Provides answers to frequently asked questions and other useful information about using this
machine.

An internet connection is required to view this information.

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5. Configuring the Machine Using Utilities

4. Main area

Displays the contents of the item selected in the menu area.

Information in the main area is not automatically updated. Click [Refresh] at the upper-right in
the main area to update the information. Click the Web browser's [Refresh] button to refresh
the entire browser screen.

• If you use an older version of a supported Web browser or the Web browser has JavaScript and
cookies disabled, display and operation problems may occur.

• If you are using a proxy server, configure the Web browser settings as necessary. For details about
the settings, contact your network administrator.

• The previous page may not appear even if the back button of the Web browser is clicked. If this
happens, click the refresh button of the Web browser.

• The FAQs (Frequently Asked Questions)/Knowledge Base are not available in certain languages.

Changing the Interface Language

Select the desired interface language from the [Language] list.

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Checking the System Information

Checking the System Information

Click [Home] to display the main page of Web Image Monitor. You can check the current system
information on this page.

This page contains three tabs: [Status], [Counter], and [Machine Information].

Status Tab

Item Description

Model Name Shows the name of the machine.

Location Shows the location of the machine as registered on the [SNMP] page.

Contact Shows the contact information of the machine as registered on the [SNMP]

page.

Host Name Shows the host name specified in [Host Name] on the [DNS] page.

Device Status Shows the current messages on the machine's display.

Toner

Item Description

Black Shows the amount of black toner remaining.

Magenta Shows the amount of magenta toner remaining.

Yellow Shows the amount of yellow toner remaining.

Cyan Shows the amount of cyan toner remaining.

Waste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status OK", "Almost

Full" or "Full".

Intermediate Transfer
Unit

Fusing Unit Shows the remaining life of the fusing unit, as "Status OK", "Replacement

Shows the remaining life of the intermediate transfer unit, as "Status OK",
"Replacement Required Soon" or "Replacement Required".

For replacing, contact your sales or service representative.

Required Soon" or "Replacement Required".

For replacing, contact your sales or service representative.

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5. Configuring the Machine Using Utilities

Item Description

Transfer Roller Shows the remaining life of the transfer roller, as "Status OK", "Replacement

Required Soon" or "Replacement Required".

For replacing, contact your sales or service representative.

Paper Tray

Item Description

Tray 1 Shows the current state and paper size/type setting of Tray 1.

Tray 2 Shows the current state and paper size/type setting of Tray 2.

Bypass Tray Shows the current state and paper size/type setting of the bypass tray.

• If a non-genuine print cartridge is installed, toner life cannot be reliably indicated.

• The information about Tray 2 appears only when it is installed.

Counter Tab

Machine Counter

Item Description

Machine Counter Shows the following for pages printed, including lists/reports:

• Total number of pages

• Number of color pages

• Number of black-and-white pages

Black Shows the following for pages printed, including lists/reports:

• Accumulated value of black toner A4 page coverage (in percent)

• Accumulated value of black toner consumption (converted into fully­covered A4 pages)

Cyan Shows the following for pages printed, including lists/reports:

• Accumulated value of cyan toner A4 page coverage (in percent)

• Accumulated value of cyan toner consumption (converted into fully­covered A4 pages)

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Checking the System Information

Item Description

Magenta Shows the following for pages printed, including lists/reports:

• Accumulated value of magenta toner A4 page coverage (in percent)

• Accumulated value of magenta toner consumption (converted into
fully-covered A4 pages)

Yellow Shows the following for pages printed, including lists/reports:

• Accumulated value of yellow toner A4 page coverage (in percent)

• Accumulated value of yellow toner consumption (converted into fully­covered A4 pages)

Economy Color Prints

Item Description

Economy Color Prints
(Color)

Shows the number of pages printed in Economy Color Printing mode using
the printer function.

Black Shows the following for pages printed in Economy Color Printing mode

using the printer function:

• Accumulated value of black toner A4 page coverage (in percent)

• Accumulated value of black toner consumption (converted into fully­covered A4 pages)

Cyan Shows the following for pages printed in Economy Color Printing mode

using the printer function:

• Accumulated value of cyan toner A4 page coverage (in percent)

• Accumulated value of cyan toner consumption (converted into fully­covered A4 pages)

Magenta Shows the following for pages printed in Economy Color Printing mode

using the printer function:

• Accumulated value of magenta toner A4 page coverage (in percent)

• Accumulated value of magenta toner consumption (converted into
fully-covered A4 pages)

Yellow Shows the following for pages printed in Economy Color Printing mode

using the printer function:

• Accumulated value of yellow toner A4 page coverage (in percent)

• Accumulated value of yellow toner consumption (converted into fully­covered A4 pages)

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5. Configuring the Machine Using Utilities

Duplex

Item Description

Duplex Total Page Shows the total number of sheets printed on both sides.

• A sheet printed on both sides counts as two printed pages.

Machine Information Tab

Machine Information

Item Description

Firmware Version Shows the version of firmware installed on the machine.

Engine FW Version Shows the version of firmware for the machine engine.

PCL Version Shows the version of the PCL interpreter.

PS Version Shows the version of the PS interpreter.

Machine ID Shows the identification number of the machine.

Total Memory Shows the total memory installed on the machine.

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