Ricoh P3000 Reference Guide

Preparing to Use the Machine

1

Operating the Machine

2

Packing Up the Machine

3

Troubleshooting

4

Appendix

5

Device Reference

For safe and correct use, be sure to read the Safety Information in "Read This First" before using the machine.

TABLE OF CONTENTS

Manuals for This Machine.................................................................................................................................3

Introduction.........................................................................................................................................................4

Disclaimer........................................................................................................................................................4

Notes...............................................................................................................................................................4

How to Read This Manual.................................................................................................................................5

Symbols...........................................................................................................................................................5

Model-Specific Information...............................................................................................................................6

Precautions for Use.............................................................................................................................................7

Handling This Product....................................................................................................................................7

Cleaning..........................................................................................................................................................7

Wireless Networking.....................................................................................................................................8

Copyright Notice............................................................................................................................................8

1. Preparing to Use the Machine

Preparing to Start Using the Services................................................................................................................9

Checking the Package Contents.....................................................................................................................11

Guide to Components......................................................................................................................................13

Front and Top view......................................................................................................................................13

Rear and Bottom view.................................................................................................................................14

Control Panel................................................................................................................................................15

Place to Install...................................................................................................................................................17

Installation Requirements.............................................................................................................................17

Operating Environment for This Machine..................................................................................................21

Connecting the Power Cord Set......................................................................................................................24

Connecting a Video Output Device................................................................................................................27

Connecting an Ethernet Cable........................................................................................................................28

Connecting a External Microphone Speaker................................................................................................29

2. Operating the Machine

Raising the Camera Unit..................................................................................................................................31

Turning On the Power......................................................................................................................................33

Turning on the Machine for the First Time......................................................................................................34

Adjusting the Camera......................................................................................................................................36

Using the Camera To Share Information........................................................................................................38

Adjusting the Volume.......................................................................................................................................39

1

Adjusting the Speaker Volume....................................................................................................................39

Muting the Microphone..............................................................................................................................39

Turning Off the Power......................................................................................................................................41

Putting the Camera Back Into Place................................................................................................................42

3. Packing Up the Machine

Removing the Power Cord Set and Video Output Device and Packing Up the Machine..........................43

4. Troubleshooting

When You Have Problems Operating the Machine.....................................................................................47

5. Appendix

Specifications....................................................................................................................................................53

Precautions for Use..........................................................................................................................................55

Trademarks.......................................................................................................................................................56

INDEX.............................................................................................................................................................57

2

Manuals for This Machine

Read this manual carefully before you use this machine.

Refer to the manuals that are relevant to what you want to do with the machine.

Read This First

Explains important items to know when using this product. It also describes how to set up this
product when using it for the first time.

Quick Guide

Explains how to start a meeting.

Device Reference (This Manual)

Explains how to set up and operate the machine.

This manual also describes the specifications of the machine and provides information about how
to troubleshoot problems that occur.

Features Reference

Explains how to start a meeting and describes the features of the machine.

This manual also provides information about how to troubleshoot feature and network problems
that occur.

3

Introduction

Disclaimer

Contents of this manual are subject to change without prior notice.

In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.

Notes

The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

4

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of
damage to machine or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's features, and instructions on resolving user
errors.

[ ]

Indicates the names of keys on the display or control panel.

(mainly Europe and Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see p.6 "Model-Specific
Information".

• Some of the key names that appear in the on-screen instructions or messages might differ from
those shown on the machine, depending on the region in which you live. The screen displays a key
name, followed by the corresponding key mark. If the name of the key is different, use the
corresponding mark to identify the key.

5

Model-Specific Information

CMJ001

This section explains how you can identify the region your machine belongs to.

There is a label on the bottom of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• 220V-240V

(mainly North America)

If the label contains the following, your machine is a region B model:

• 110V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

6

Precautions for Use

Handling This Product

Observe the following points when moving the machine:

• Turn off the machine and remove the power plug from the AC outlet.

• Remove all the connector cables connected to the machine.

• Return the camera to the closed position.

• Do not attempt to raise or move this machine by the camera unit.

• When carrying the machine by hand

• Use the bag that comes with the machine.

• When traveling by plane, take this machine onboard as carry-on luggage.

• When Transporting the Machine

This machine contains a large number of glass and precision parts. Observe the following points to
prevent the machine from being damaged by excessive shock:

• Wrap the machine in cushioning material to prevent it from being directly exposed to shock.

• Place the machine in the supplied bag and pack it in the original box or a sturdy cardboard
box.

• Inform the carrier that the machine is a piece of precision equipment.

• For more information about transporting the machine, consult your carrier.

Avoid contact with rubber and plastic materials for an extended period of time. Doing so may lead to
discoloration or cause the exterior coating to peel off.

Do not use this machine for an extended period of time. Doing so may lead to failure or shorten the
product life.

Cleaning

• Never use benzene or thinner to clean the machine. Doing so may lead to deformation,
discoloring, or cause the exterior coating to peel off.

• Do not use a chemically treated cloth.

• Remove the dust that accumulates in the air outlet and inlet periodically. If the air outlet or inlet
becomes clogged, the flow of air inside the machine decreases. Poor air flow can result in failure.

7

Wireless Networking

This product features a certified construction. Disassembling or modifying this product without permission
may be punishable by law.

Copyright Notice

Using this machine to perform any of the following acts, without permission from the copyright holder,
for purposes other than personal use may constitute an infringement on the copyright and/or
neighboring rights of the commercial video software or cable broadcasting program. These acts include
broadcasting or transmitting commercial video software or cable broadcasting programs, modifying
videos, such as by freezing, or resizing videos to be displayed in an aspect ratio different from the
original. To avoid the risk of possible infringement, we advise you to obtain permission from the
copyright holder and take all other measures necessary before performing any of the above-mentioned
acts.

8

1. Preparing to Use the Machine

Preparing to Start Using the Services

To start using the Unified Communication System services with this machine, you must set up this machine
to use the services according to the conditions in which the machine was purchased and the environment
in which the machine is used. This involves specifying the name of the machine and your password,
configuring the network settings, and registering contact.

Preparing the machine

Step Reference

1 Checking the Package contents. p.11 "Checking the Package

Contents"

2 Installing the machine. p.17 "Place to Install"

3 Connecting the power cord set. p.24 "Connecting the Power

Cord Set"

4 Connecting a video output cable. p.27 "Connecting a Video

Output Device"

5 Connecting an Ethernet cable. (If using a wired network) p.28 "Connecting an Ethernet

Cable"

6 Turning on the power. p.33 "Turning On the Power"

7 Selecting the language and time zone. p.34 "Turning on the Machine

for the First Time"

8 Specifying Wired/Wireless Network Configuration. "Changing Network

Configuration", Features
Reference

"When the Machine Cannot
Connect to the Network",
Features Reference

9 Checking the Contact ID from the Contact List screen. "About Screen", Features

Reference

9

1. Preparing to Use the Machine

Preparing Unified Communication System Settings

Step Reference

1 Starting your Web browser. "Logging in to Unified

Communication System
Settings", Features Reference

2 Changing the default password and machine name. "Specifying the Name of the

Machine and Your Password",
Features Reference

3 Registering a contact to Address Book. "Managing Address Book",

Features Reference.

10

Checking the Package Contents

CMJ023

CJB037

CJB036

CJB035

The product package contains the following items:

Package Contents

Unified Communication System P3000 (this
machine)

AC adapter

Checking the Package Contents

Power cord

USB cable

11

CJB034

1. Preparing to Use the Machine

Bag

Quick Guide

Read This First

Other documents

Package Contents

• Use the USB cable to share your computer screen. For details, see "Sharing the Computer Screen",
Features Reference.

• Be sure to use the power cord set and USB cable that come with this machine.

• This machine is factory-shipped with a protective sheet covering the camera lens. Remove the
protective sheet from the lens before using the camera.

• When this machine is not being used, store it together with the other accessories (including the
power cord set and USB cable) in the supplied bag. Do not store any other items in the supplied
bag.

• When placing this machine in the supplied bag, be sure to remove all cables and the power cord
set.

12

Guide to Components

CMJ003

1

2

3

4

56

7

Front and Top view

Guide to Components

1. Camera unit

Captures live video that is transmitted to other parties.

The camera unit consists of a camera and an arm.

2. Control Panel

Provides a set of keys used to operate the machine.

For details about the control panel, see p.15 "Control Panel".

3. Speaker

Outputs audio from other parties.

4. Microphone

Inputs audio from the machine.

5. USB port (type B)

Used to connect the machine to your computer and share the computer screen.

6. USB ports (type A)

Used to attach an external microphone speaker to the machine.

7. Air outlet

Releases heat from inside of the machine.

13

CMJ004

123 4

5

6

1. Preparing to Use the Machine

Rear and Bottom view

1. Ethernet port

Port to which the 1000BASE-T, 100BASE-TX, or 10BASE-T cable connects. This port is used when connecting
the machine to a wired network.

2. DVI-D connector

Connector used to connect this machine to a video output device, such as a projector or monitor, via a DVI-D
connector.

• DVI-I connection is not supported.

3. Analog RGB connector

Connector used to connect this machine to a video output device, such as a projector or monitor, via a RGB
(VGA) connector.

4. Anti-theft lock hole

Hole for connecting the anti-theft chain.

5. Air inlet

Brings in air from the outside to cool the machine and prevent it from overheating.

6. Power connector

Connector for connecting the power cord.

14

Control Panel

CJB004

1

3

2

4

5

678911 10

1. [Push] key

Used to raise the camera unit.

2. Power indicator

Lights when the machine turns on.

This indicator blinks while the machine is starting up or shutting down.

3. [Power] key

Used to turn the machine on and off.

4. [Disconnect] key

Used to leave a meeting.

5. [Enter] key

Used to activate the menu, setting, or set value selected with the cursor keys.

This key is also used to connect and leave a meeting.

6. Speaker volume keys ([ ] [ ] key)

Used to adjust the speaker volume.

7. Cursor keys ([ ] [ ] [ ] [ ] key)

Used to select a menu, dialog, or setting.

These keys are also used to switch between screen layouts during a meeting.

8. [Menu] key

Used to display the Menu screen.

9. [Mute] key

Used to temporarily disable audio input on the machine.

Guide to Components

15

1. Preparing to Use the Machine

10. Mute indicator

Flashes if the [Mute] key is used to disable the microphone.

11. Alarm indicator

Lights when an error occurs on the machine.

Follow the instructions in the on-screen messages to resolve the error.

16

Place to Install

Installation Requirements

• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers
holding water or any other liquids, on or close to this machine. Fire or electric shock could result
from spillage or if such objects or substances fall inside this machine.

• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in
fire or electric shock.

• Keep the product and attachments out of the reach of children. If the product is near children, it
might fall over and cause an injury.

Place to Install

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might
occur.

• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,
possibly resulting in injury.

• Do not place the machine in an unsafe environment such as on an unstable or tilted surface. If it
falls over, an injury might occur.

• Do not place the product or use it in an environment where it might get wet such as from snow,
rain, or being near water. Doing so could result in fire or electric shock.

• Do not put your face or hand near the air outlet. Doing so could result in burns or an accident
due to hot air coming from the air outlet.

17

1. Preparing to Use the Machine

• Do not use the product on soft material such as paper or cloth that might get sucked into the air
inlet. Doing so may cause heat buildup inside the product, resulting in malfunction, burns, or
fire.

• Do not place the power cord and connection cable in a way that might cause someone to trip
and fall. The product might fall over and cause an injury.

• Do not place the product in a location where air flow is poor. Doing so may cause fire due to
internal components becoming overheated.

• Do not place or store the product in a location where direct sunlight or heat generation might
occur. The heat may deform or wear out the exterior parts or negatively affect internal parts.
Doing so could result in fire.

• Do not place low heat resistant objects near the air outlet. Hot air may come from the air outlet,
resulting in damage to the object or an accident.

• Do not expose the product to salt air or corrosive gas. Also, do not place the product in a
laboratory or other location where a chemical reaction might occur. Doing so may cause the
product to malfunction.

• Do not obstruct the machine's air inlet or outlet. Doing so risks fire caused by overheated
internal components.

• Do not use or store this machine in a place that is exposed to soot, cigarette smoke, or any other
type of smoke. Doing so may soil the machine, resulting in shorter product life and lower video
quality.

• Abrupt changes in temperature may cause drops of water to form inside the machine, resulting in a
phenomenon called dew condensation. Continuing to use the machine in this condition may lead to
product failure or malfunction. If dew condensation forms, wait until the drops of water evaporate
before using the machine.

18