Ricoh MV310E User Manual

Download

Page 1

MV31 OE Multi-Function Fax

Faxing

copying

/i-LStU//CltiOll

Adding paper

Adding toner

Finding parts

Troubleshooting

Read the safety instructions on page i to iv

and keys page 7 18

page 1

page 63

page 135

page 80

page 86

page 99

Operator’s Manual

Page 2

Optional equipment

FAX EXPANSION CARD TYPE 10

A 1 -Mbyte memory card can be added.

FAX EXPANSION CARD TYPE 20

A 2-Mbyte memory card can be added.

FAX EXPANSION CARD TYPE 40

A 4-Mbyte memory card can be added.

PC Printer Interface Kit (PRINTER INTERFACE TYPE 200)

This allows you to use the machine as a laser printer for an IBM’ or compatible personal computer.

Telephone Handset (HANDSET TYPE 100)

This permits voice communication (over the PSTN).

PAPER CASSETTE TYPE 100

This gives this machine additional 100 sheet paper capacity with single sheet bypass.

EXTRA PAPER FEED UNITS

Paper feed units can be added to the base machine:

PAPER FEED UNIT TYPE 140s II

COUNTER TYPE 100 PC-FAX EXPANDER TYPE 100

This allows use of this machine as a scanner, PC Fax. ‘Copyright Notice

IBM is a registered trademark of International Business Machines

Corporation.

Page 3

WARNING This equipment has been tested and found to comply with the Isnits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limns are designed to provide reasonabk protectton against harmful interference when the equipment is operated in a commercial environment. This equipmenl generates, uses. and can radiate radio frequency energy and, if not installed and used in accordance with the inStructioF manual. may cause harmful interference to radic communications. Operation of this equipment 8n a residentra, area is likely to cause harmful interference I” which case ths user will be required to correct the interference at his own

expense.

CiWtiOll Use of control or adjustments or performance of procedures other than those SDeCliied herein rnav result in hazardous

radiation exposure

Shielded interconnect cables must be employed with this equipment to ensure compliance wth the pertinent RF

emission limits oovemno thls device.

This equipment is consldered a CDRH Class 1 laser dewce safe for office/EDP use. The machine contains a 5.milliwatt

(or IndIrect reflected) eye contact with the laser beam ma) cause serious eye damage. Safety precautws and interlock mechanwns have been designed to prevent any possiblf

laser beam exposure to Vie operator.

Laser safety The Center for Devices and Radiological Health (CDRH) prohibits Vie repair of laser-based optical units m the field. The optrcal housmg unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is

replaceable in the field by a qualified Customer Engineer. The

laser chassis is not repairable m the field. Customer engineers

are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is requrred.

In accordance with IS0 7001. this machine uses the following symbols for the main switch:

I means POWER ON

0 means POWER OFF

WARNING

Thts symbol IS attached lo some components to alert the user not to touch them because they may be very hot.

This symbol is intended to alert the user to the presence of Important operating and maintenance (servicing) instructions in the literature

accompanying the machine.

Notice about the Telephone Consumer Protection Act (Valid in USA only). The Telephone Consumer Prorectum Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly

contains in a margin at the top or bottom of each transmitted

(other individual sending the message and the telephbne(

number of the sending machine or such business. other entity

or individual. This informatlon is transmitted with your document by the nl (Transmit Terminal Identification) feature.

In order for you to meet the requirement. your machine must be programmed by following the instructions in the accompanying Operakion Manual. In particular, please refer to Appendix A: Installation. Also refer to the TTI (Transmit Terminal Identification(programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank YOU.

[ENERGY SAVING INFORMATION

As an Energy Star Partner, we have determined that this fax model meCs Energy Star guidelines for energy efficiency.

This product was designed to reduce the environmenta impact associated with fax equipment. This is accomplishes

by means of energy saving features such as Low Powe

(saving energy) mode and Night Timer. Please see applicablr

sections of operating manual for details.

Page 4

Page 5

SAFETY

Important Safety Instructions

All safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause

serious injury and damage to your property if instructions are not followed properly.

CAUTION: Important information that tells how to prevent damage to your

equipment or how to avoid a situation that might cause minor injury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

Read all of these instructions.

Save these instructions for later use. Follow all warnings and cautions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use

liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The product

may fall, causing serious damage to the product or injuring the user.

Slots and openings in the cabinet and the back or bottom are provided

for ventilation; to ensure reliable operation of the product and to protect

it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided. This product should be operated from the type of power source

indicated on the marking label. If you are not sure of the type of power available, consult an authorized sales person or your local power company. This product is equipped with a 3-wire grounding type plug, a plug having a

third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, non-grounded type of plug is used.)

Page 6

SAFETY When to Call Your Service Representative

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on

the product.

13. Do not attempt to service this product yourself, as opening or removing

covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

When the power cord or plug is damaged or frayed.

A. B.

If liquid has been spilled into the product. If the product has been exposed to rain or water.

c. D.

If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. If the product has been dropped or the cabinet has been damaged.

E. F.

If the product exhibits a distinct change in performance, indicating a need for service.

Page 7

Power and Grounding

SAFETY

Power and Grounding

Power Supply

Power requirements: 115 V, 60 Hz

Insert the power plug securely into the wall socket.

Make sure that the wall outlet is near the machine and readily

accessible.

Do not connect other equipment to the same socket.

Do not step on or set anything on the power cord.

Do not connect other equipment to the same extension cord.

Be sure that the power cord is not in a position where it would trip someone.

8. The wall outlet must be easily accessible.

Grounding

Ground the machine and the lightning protection circuit in accordance with regulations. Do not ground to gas or water pipes, or to a telephone ground plug. Proper grounding is to the ground terminal of the power outlet. Be sure that the ground terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be properly grounded. If proper grounding is provided, about 90% of lightning damage can be prevented. For safety, be sure to connect the machine to a three-prong grounded outlet.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 57”F, or condensation may form inside the machine.

Raise the room temperature to 68°F at less than 18°F per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

4. Do not use the machine near a humidifier.

. . . III

Page 8

SAFETY

Thunderstorms

With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

Caution:

All fax messages stored in the memory may be erased if power is switched off for more than an hour.

GENERAL

1. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

2. Do not make modifications or replacements other than those mentioned in this manual.

3. When not using the machine for a long period, disconnect the power cord.

Ozone

The machine generates ozone during operation, Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Symbols & Conventions Used In This Manual

Documents:

Prints:

A document is anything you put on the feed table of your machine (or on the exposure glass) whether your are faxing it

or copying it.

A print is anything that comes out of the machine: a fax message you received, a copy you made, or a printout from your computer.

Procedures:

This is a step in a procedure.

Procedures are described step by step. Perform them in order. When you see an LCD display, it always shows what comes after performing the step it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step.

TtjlS CI:IRRE!:;F’I:I~~&~ TIN

THE L.CT! D ISFL.A’:‘.

Page 9

TABLE OF CONTENTS

SAFETY..

FAXING

..........................................................................................

Important Safety Instructions ............................................................................ i

When to Call Your Service Representative..

Power and Grounding

Cold Weather Power-up.. .................................................................................. iii

Thunderstorms.. ................................................................................................ iv

Symbols & Conventions Used In This Manual ................................................. iv

What Does a Fax Machine Do?. ....................................................................... viii

Telephone Line Problems Affect Fax Communication.. .................................... viii

......................................................................................

.....................................................

........................................................................................... 1

Recommended TvDes of Document

Page Condition Do not place damaged pages in the automatic document feeder.

FOLDED, TORN, DR

PATCHD TDGETHR

TOGETHER

Originals that contain the following materials should not be placed in the document feeder. Place them directly on the exposure glass.

FAXING

Crayon

Clips -

Note: Copies made with a copier that uses silicone oil may cause a misfeed.

To avoid this, do not scan such copies until five or ten minutes after

copying.

Paint

Vinyl Coated

Paper

Charcoal,

Soft Pencil

Waxed Paper

Glue

( Carbon Paper

1 ‘hermal Paper 1

.-\“I

,.& ’

Silicone Oil

Page 18

FAXING

How to Set the Document

Setting the document in the Auto Document Feeder (ADF)

Carefully place the document face up into the auto document feeder. Then adjust the guides to fit the width of the document.

Make sure that the display

changes as shown.

Note:Do not feed in more than 30 pages.

Do not stack documents in the feeder so that they exceed the load limit marker.

Setting the document to the exposure glass

Lift up the top cover (make sure

you raise it by at lease 35”, or

halfway) and place the first page of your document face down on the exposure glass. Then lower the top cover.

The display will change as shown.

Page 19

Memory Transmission and Immediate Transmission

FAXING

Memory Transmission and Immediate Transmission

There are two ways to send a fax message.

a Immediate Transmission a Memory Transmission

Immediate Transmission

Immediate Transmission is convenient when: a You wish to send a message immediately IJ You wish to quickly check whether you have successfully connected with the

other party 0 Your machine’s memory is getting full The machine dials immediately after you press Start (or at the specified later

time, if you used a time-delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

Memory Transmission

Memory Transmission is convenient because: 0 Fax messages can be scanned much more quickly (you can take your

document away from the fax machine without waiting too long). 0 While your fax message is being sent, another user can operate the machine

(people will not have to wait by the fax machine too long).

0 You can send the same message to more than one place with the same

operation.

After you press Start, the machine doesn’t dial until all the pages of your fax

message have been stored in the memory.

The default mode of this machine is Memory Transmission, so the procedures

described in this manual will be based on the assumption that you are using Memory Transmission. Immediate Transmission is described in a separate section.

Page 20

FAXING

Memory Transmission

Sending a Message with fhe Auto Document Feeder

If at any time you want to completely start over, just remove the document, then

open and close the top cover.

Memory Transmission and Immediate Transmission

Caution:

Remove any document left in the tray or on the exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is not lit.

Make sure that the machine is in standby mode for faxing. The dis-

play should look like this:

If your document gets stuck while it is being processed, press the Stop key, and turn to page 101 for instructions on how to safely remove the original.

If the display isn’t as above,

press the Clear Modes key to clear any previously programmed destinations.

Fan your document stack (at most 30 pages) to make sure all pages are loose, then square it.

All pages in your document must be one-sided and be of the same size.

Page 21

Memorv Transmission and Immediate Transmission

Insert the document face up in

the feeder and adjust the guides to fit the width of the document.

Note: Set the pages with the first page at the top of the stack.

Do not stack documents in the feeder so that they exceed the load limit marker.

Note: You can dial before you set the document. Place the document after you dial the number and go to step 8.

Make sure that the display

changes as shown.

If the memory indicator is not lit,

press the Memory key.

FAXING

Dial the number in one of the following ways.

a) Ten Key Pad

If you want to erase a digit of the phone number, press the Clear key.

If you want to erase the entire number, press the No key.

1 b) Quick Dial I

fi: Only if the telephone handset is installed.

c) Speed Dial

I I

Id) Handset fi

Page 22

FAXING

Memory Transmission and Immediate Transmission

Press the Start key and wait. The machine will dial the destination’s number.

If you like to cancel the transmission, press the Stop key during

communication.

Then press Yes to cancel the transmission.

If the other party’s line is busy,

your machine will dial again. If the other party’s fax machine

answers, both machines will con-

READY

::;ET DI:II::. I~R 111 AL NIP.

Cl2 t-li”.mtl et- II&t- 182 tl e 1 ::I

!;ET KII::. 11lfi LIIAL NO.

1 gIgI;<

163: 84

nect and yours will send the message.

Tip: If your line goes through a local switchboard ( a PBX) remember to

dial the exit code. Press the Pause key immediately after the code. If the number includes a country code, press the Pause key after the country code, then dial the rest of the number.

Page 23

Memory Transmission and Immediate Transmission

Sending a Message with the Exposure Glass

, 1

FAXING

Remove any document left in the auto de

exposure glass.

Make sure that the machine is in standby mode. The display should look like this:

Lift up the top cover and place

the first page of your document face down on the exposure glass,

as shown in the diagram. Then lower the top cover.

Note: You can dial before you set

the document. Place the document after you dial the number and go to step 6. The display will change as shown.

timent feeder or on the

If the memory indicator is not lit,

press the Memory key.

Page 24

FAXING

Memory Transmission and Immediate Transmission

Dial the number in one of the following ways.

a) Ten Key Pad b) Quick Dial c) Speed Dial

d) Handset 12

p@& hm;g ymfmg g

$: Only if the telephone handset is installed.

If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key.

Press Start key

If the document size cannot be detected, the right display appears. Select the scanning area by 4 and ) key. Then press Start.

The machine scans and stores your page. After the page has

TO !;EN[I-Y./‘I:IFTI IIIN b

NE3::T F’AGE THEN :?TliRT

been stored, the display appears

as shown on the right

The machine is asking you to

place the next page on the expo-

sure glass.

Indicators shows how much time you have left to place the next page on

the exposure glass and press Start key.

You have60seconds.

If you do not place a page on the exposure glass and press Start key

within the remaining time, the machine will start to dial.

Page 25

Memory Transmission and Immediate Transmission

Either;

Place the next page on the exposure glass if any and press Start. And

repeat the step 6 for replacing the page.

If you have no more pages, press Yes.

; The machine dials, and the line to the other party is connected.

On the display, the identification of the other party will appear.

I After sending the message, the machine hangs up automatically.

FAXING

Page 26

FAXING

Immediate Transmission

Remove any document left in the auto document feeder or on the exposure glass.

The FAX indicator must be lit.

Press the Fax/ Copy key if it is

not lit.

Make sure that the machine is in standby mode. The display should look like this:

Press Memory key.

The Memory indicator should go out.

Memory Transmission and Immediate Transmission

Either:

Place the first page of the document on the exposure glass.

Place the entire document face up into the feeder. (No more than 30 pages. Make sure that the display changes as shown.

How to set document see page 4.

Note: You can dial before you set

the document. Place the docu-

ment after you dial the number and go to step 6.

Dial. (See page 7 for how to dial.)

Page 27

Memory Transmission and Immediate Transmission

FAXING

Press Start key

The machine dials and the line to the other party is connected. The

number that you dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 146.)

Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have left to place the next page on the feeder and press Start key.

For Immediate Transmission, you have 15 seconds. If you do not place a page on the exposure glass and press Start within the remaining time, the machine will disconnect the line.

Either: Wait until the following message appears. Then, place the next page on the exposure glass and press Start.

-j-111 ::;ENE!-.‘?;/ OPT I ON b

or The page will be scanned and sent out. When you have get the last

page, press Yes.

The machine will disconnect the line and return to standby mode.

Page 28

FAXING

Receiving Calls & Fax Messages(Faxes/Phone Calls)

Your fax machine can treat all incoming calls as fax messages or as voice calls.

To use your phone line only for fax messages, set your machine to Auto Receive. It will accept fax messages automatically. To give priority to phone calls, set your machine to Manual Receive (handset option or a telephone needed) .

If you set your machine to Manual Receive you have to be by the machine when a fax message comes in (see below). To use an answering machine on

the same line, set your fax machine to Manual Receive.

Press the Receive key to choose how your machine accepts messages.

Accepting Fax Messages Automatically

This mode is selected when the Auto Receive indicator is lit.

The machine automatically starts to receive the message.

Page 29

Receiving Calls & Fax Messages(Faxes/Phone Calls) FAXING

Accepting Fax Messages Manually(Handset or Phone Needed)

To enable this feature, the Manual Receive indicator should be lit. If it isn’t, press the Receive key.

Answer the call with the handset. If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, a fax message is coming in.

Note: Remove any documents left in the feeder before you press Start.

If the person at the other end wishes to send you a fax message, press the Start key and hang up the handset. Your fax machine will accept the message. The Communicating indicator lights.

Page 30

FAXING (Substitute Reception)

Printing a Message Received & Stored

Printing a Message Received 81 Stored (Substitute Reception)

Caution: If the machine is turned off for more than an hour, messages

stored in memory will be lost. If this happens, the machine will print out a report (once it can) telling you which messages were lost. Contact the senders to have them send you the message again.

If the Receive File indicator is lit, a message was stored in memory using substitute reception. It was not printed, maybe because the machine is

jammed or out of supplies, or the night timer has turned the heater off.

Night Timer: Press the Energy Saver key to print messages received while

the night timer (page 57) has turned the heater off. Otherwise, check if any of the following indicators are lit. and follow instructions.

I&I Your fax machine is out of paper. Add paper: see page 80.

13 Your fax machine is out of toner. Change the toner cassette: page 86.

Or The Check Display indicator is lit.

There might be a paper jam (see

page 102) or an open cover.

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

If a message comes in while you are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will

be printed as soon as copying is done.

To turn substitute reception off or back on, set bit 0 of user parameter switch 05. See page 124.

-Messtip appecrrs here-

SET DI:II::. i:!E Df AL. F~IQ.

Page 31

Faxing a Page With Very Fine Detail FAXING

Faxing a Page With Very Fine Detail

If you wish to fax a message which must arrive as clearly as possible, adjust the resolution (for documents with fine detail) and the contrast (for documents printed on a dark background or in faint ink). You can also set the imaging process for sending photographs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

If your document contains fine print, detailed diagrams, or photographs, use a higher resolution setting. There are three settings for general documents.

Standard: Detail:

Fine:

There is also an independent photo setting suitable for photographs or diagrams with complex shading patterns or grays.

Important: Faxing at a higher resolution requires more time. Frequent use of

Use for most printed or typewritten documents. Use for documents with small print or fine details. Use this for high quality reproduction.

high resolution could cause an increase in your phone bill, especially for long distance transmissions.

Page 32

FAXING

Contrast (density)

Manual image Density

The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a background darker than pure white (for example, a newspaper clipping) or if the writing is faint, adjust the contrast. There are five grades.

Faxing a Page With Very Fine Detail

Normal: Darken 1 & 2 (Slightly Darken & Darken): Lighten 1 812 (Slightly Lighten 81 Lighten):

Auto Image Density

If you select the Auto Image Density mode, the appropriate contrast is set

automatically. Lit the Auto Image Density indicator.

Suitable for most documents

Use for documents with faint writing

Use for documents that have a dark or

patchy background

Page 33

Faxing a Page With Very Fine Detail

Increasing Photo Quality

Your machine can transmit photographs and other images by using a halftone

process which simulates colors and grays by using a pattern of black and white dots.

To use the above features, follow these steps:

If needed, press the Photo key.

(When you select the Photo mode, the resolution will change to Detail automatically.)

Press the Resolution key to se-

lect standard, fine, or detailed.

This doesn’t change the photo setting you set in step 1.

FAXING

Press the Lighten or Darken key

to change the contrast, if desired.

Note: You cannot select the Auto Image Density when you use the Photo mode.

Proceed as for a usual fax transmission.

Page 34

FAXING

Optional Feature for Transmission

Sending later

Using this feature, you can instruct the machine to delay transmission of your

fax message until a specified time. This allows you to take advantage of

off-peak telephone line charges without having to be by the machine at the

time.

CAUTION: If your machine’s memory is full, you will have to send the mes-

sage from the document feeder. This means that anybody removing your document would automatically cancel the operation.

Proceed as for a usual fax message but don’t press Start.

Press ) once and press Yes. ( b is also the Option key).

Enter a sending time that falls

within the following 24 hours.

For example: To send at 11:30

pm, press 1, 1, 3, and 0 from the

key pad. If you enter wrongly,

press No and enter again. You’ll get:

Press * or # to change the

Press Yes.

Use function 21 to erase a stored fax message before it is sent, (see page 42).

Page 35

Optional Feature for Transmission

Page Count (Immediate Transmission only)

When your fax message is printed at the other end, page numbers will be

printed on the top of each page. Using the Page Count feature, you can select

the format in which the page numbers are printed.

If you use Page Count:

Page numbers will be printed in batch-numbering format (for example, p1/3, p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the keypad before sending.

If you do not use Page Count:

Page numbers will be printed only as a sequence (for example, pl, p2, ~3).

This makes it difficult for the other party to tell at a glance whether any pages

are missing (for example, due to a double feed in your machine’s document feeder).

Note:lf you do not select Immediate Transmission, Page Count is automat-

ically switched on, and the pages are counted automatically.

FAXING

Press ) until the right display ap-

pears.

Yes.

Example: 10 pages

, Yes.

Page 36

FAXING Odional Feature for Transmission

TTI

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted

page.

In some cases, you may wish the other party to receive an unmarked copy of

your original. In this case, you can switch TTI off.

Press ) until the right display ap-

pears.

Yes.

If you wish to change the TTI set-

ting, press 4 or) until the displayed setting is correct.

Yes when you have finished.

Document size

If you are going to send a page that is not of a normal size, your machine may have trouble scanning the entire page. For example, if your page is larger than a certain size but smaller than the next size up, you should use the document size selection feature to select the larger size. Otherwise, your machine will not scan the outer margins of your page. This feature is only available if you send a document placed directly on the exposure glass, not with the auto document feeder.

Press ) until the right display ap-

pears. Yes.

Select the scanning area using 4 and ) key.

Yes when you have finished.

SE-i- I:@‘-/- 1 I:IN

SET ~~l:~l~i.jt~Et~T ~2 1 ZE’:

::;ET l_!F’f 1 I-IN

V-iLTo LT i

!$;Ej- I:IF’T I ON

~HLTD L-r D LED

L G D

y / b

y/4,

Page 37

Sending the Same Message to Many Destinations FAXING

Sending the Same Message to Many Destinations

This is also called broadcasting.

Caution:

There is a limit of 100 stored numbers overall. Do not store more than 100 numbers (including those in groups). If you do, your machine will not send the message to all numbers in the group. See page 132 for more details.

Remove any document left in the tray or on the exposure glass.

Make sure that the machine is in REAIjY

standby mode for faxing .

The FAX indicator must be lit.

Press the Fax/ Copy key if it is

not lit.

, Make sure the Memory indicator

is turned on. Cl If it is not lit, press the Memory key

Either:

Place the first page of the document on the exposure glass.

Place the entire document face up into the feeder. Make sure that

the display changes as shown.

:;;E:-/- EI:II:.

1 I$&?; I& Egl

CR DIAL hk

How to set the document: see page 4.

Page 38

FAXING

Sending the Same Message to Many Destinations

Dial a fax number in one of the

following ways.

b) Quick Dial

c) Speed Dial

d) Group Dial

Example:

Example: QuickDial 12

Exomple:SpeedDlallO

1-1 Elm

Method 1 * 08 of the Quick Dial key. Method 2 ** 20 of the Quick Dial key and 1 of the ten

*: This is the example of the case where Group Dial is programmed in 08 of the Quick Dial key. **: This is the example of the case where Quick Dial key 20 is programmed as

the Group key, and Group dial number 1 is programmed.

Programming the Quick Dial: see page 28. Programming the Speed Dial: see page 32. Programming the Group Dial: see page 37. Programming the Group key: see page 41. Note: The maximum destinations you can dial using the ten key pad is 49. However, this limitation is up to the machine condition.

If you enter the wrong number, press No or Clear and enter again.

Clear to delete one digit.

No to delete the whole number. Press Yes (not the Start key).

You’ll get:

Repeat steps 2 and 3 until all destinations are entered.

Press the Start key.

TRANSMIT DIAL/START

[II& NE::(T F@,::r: Nl.jMBER

(When you set the document to the feeder)

,L$[IF T::( III&. NEXT F@,:< Niq!MBEF;

DIAL/E:TART

Page 39

Using the Stamp

The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 20 .

For users who place the document on the contact glass After a page has been stored, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have left to place the next page on the feeder and press Start key.

You have 60 seconds. If you do not place a page on the exposure glass and press Start within the remaining time, the machine will start to dial.

Either: Place the next page on the exposure glass and press Start. The page will be scanned and stored. or If you have no more pages, press Yes. The machine will dial the first destination (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected.)

FAXING

Using the Stamp

Press the Stamp key to achieve the transmission verification stamp.When the Stamp indicator is lit, the machine stamps a small mark on the bottom of each page. During memory transmission, the stamp indicates that the page was successfully stored. For immediate transmission, it shows that the page was sent successfully. You must switch the stamp on before you press Start, or the machine will not stamp the first page.

If you wish to change the Stamp default setting, set by user parameter switch 00, bit 0.

0: Verification stamp off 1: Verification stamp on

Page 40

FAXING

Redialing

If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the Redial key, you can redial with

just a few keystrokes.

Automatic Redialing

The machine will automatically redial the other party if any of the following

conditions occurred. IJ The other party was busy D There was no reply from the other party

The message was rejected by the machine at the other end because of

excessive errors (in this case, redialing will only take place if Memory Transmission was used)

Redialing is done 4 times at 5 minute intervals (for a memory transmission) or

2 times at 5 minute intervals (for an immediate transmission).

The number of redials and the redial interval may be adjusted by a service technician.

During redialing, the number being dialed is displayed as shown on the ri ht.

p5%&m-i

Page 41

Redialing

Using the Redial Key

The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key.

This feature has the following uses.

If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire.

If you wish to send another message to the same address that you just sent last time, you don’t have to dial the full number again. Place the message in the feeder, then press the Redial key, then press the Start key.

To send a fax using Redial, do the following:

Remove any document left in the auto document feeder or on the

exposure glass.

FAXING

Make sure that the machine is in standby mode for faxing. The display should look like this:

Set your document. How to set the document, see page 4.

, Press Redial.

Press Start.

Page 42

FAXING

Storing & Editing Fax Numbers (Functions 31 & 32)

Numbers that you often use can be stored in memory. A stored number will

remain in memory even if the power is cut.

There are two ways to store individual phone numbers. Firstly, you can store a

number in its own assigned key. This is called Quick Dial. Secondly, you can

store a number as a two-digit code. This is called Speed Dial.

Storing, Editing, & Erasing Quick Dial Numbers (0 Function 31)

Storing a Number

You can store up to 20 telephone number as Quick Dial keys.

In this is example you’ll be storing a number in Quick Dial key 01.

Press the Function key then

press 3 and 1. You’ll get this: Press Yes and you’ll get this:

(At this time, you can print a list of the numbers and groups stored in Quick Dial keys. Press 4 and Start.)

Press Quick Dial 01 You’ll see

this:

Flip the plate, if needed. Make

sure you push the flap down until

it lies flat.

Press Yes. You’ll see this:

(If you’re editing a number already stored, the lower line will display a number. )

Page 43

Storing & Editing Fax Numbers (Functions 31 & 32)

Enter the telephone number.

If you do wish to enter a label, press Yes.

Press No. And go to step 10

Enter the label using the Quick Dial keys (see page 130).

Press Yes.

Go to step 2 to store another number, or press the Function key if you’re done.

FAXING

Editing a Number

Press the Function key then

press 3 and 1. You’ll get this:

Press Yes and you’ll get this:

Press the Quick Dial Key that you

want to edit. Example: Quick

Dial 01.

a If the wrong number is displayed, use the 4 and ) keys to scroll through the

Quick Dial Keys on the screen.

Press Yes. You’ll get this:

Page 44

FAXING

Storing & Editing Fax Numbers (Functions 31 8132)

Edit the number. Use 4 and ) to move the cursor.Use Clear or No to delete the number.

No to delete the whole number Clear to delete the digit on cursor

Press Yes.

Either:

NEW Yl:iRt::: ~:ifF f I~:E~~~

a Change the label: Press Yes. And go to step 8. 0 Keep the label as it is: Press Yes twice. Go to step IO.

Edit the label. Use 4 and) to move the cursor.Use Clear or No to delete the number. Clear to delete one character

No to delete the whole characters

at the cursor

How to enter characters :see page 130. Example: ABC OFFICE

Yes

Either:

0 Edit another: Go to step 3.

a Finish: Press Function.

Page 45

Storing & Editing Fax Numbers (Functions 31 8132)

Erasing a Quick Dial

For this example, we’ll erase the number stored in Quick Dial 01.

FAXING

Press the Function key then

press 3 and 1. You’ll see this:

Press Yes and you’ll see this:

(At this time, you can print a list of the numbers and groups stored in Quick Dial keys. Press 4 and Start.)

Press Quick Dial 01 (flip the plate, if needed). You’ll see this:

, Press Yes. You’ll see this:

Press No. You’ll see this:

Press Yes. The word ICLEARED

will appear briefly, and then this:

F’F:i:!ijfi$$jM I[$> y/ NE::(Tb 31 F’R@I;R. QljIl::t: [IIf?/-,

Go to step 2 to erase another number, or press the Function key if

you’re done.

Page 46

FAXING Storing & Editing Fax Numbers (Functions 31 8132)

Storing, Editing, and Erasing Soeed Dial Numbers (H Function 32)

You can store up to 50 telephone numbers as two-digit Speed Dial codes. You can program the Speed Dial code from 00 through 49.

Storing a Speed Dial Number For this example, we’ll assume you will store a number in Speed Dial code 00.

Press the Function key then press 3 and 2. You’ll see this:

Press Yes and you’ll see this:

(At this time, you can print a list

of the numbers stored as Speed

Dial codes. Press 4 and Start.)

Press 0 and 1. You’ll see this:

Press Yes. You’ll see this:

Enter the telephone number.

Press Yes. You’ll see this:

You have two options: IJ If you want to program the label for this

Speed Dial, press Yes.

IJ If you don’t want to program the label

for this number, Press No and go to step 10.

Enter a label. How to enter char-

acters :see page 130.

Page 47

Storing & Editing Fax Numbers (Functions 31 8132)

, Press Yes.

0 Program another: Go to step 3 a Finish: Press Function.

FAXING

Page 48

FAXING Storing & Editing Fax Numbers (Functions 31 & 32)

Editing a Speed Dial Number

Press the Function key then

press 3 and 2. You’ll get this:

Press Yes and you’ll get this:

(At this time, you can print a list of the numbers stored as Speed Dial codes. Press 4 and Start.)

Input the Speed Dial code that

that you wish to edit.

Example: If you edit the Speed Dial code 01, press 0 and 1 from

the ten key pad. Or press ) then

search the Speed Dial code using

4 and F.

Press Yes.

Edit the number. Use 4 and ) to move the cursor.

Use Clear or No to delete the number.

No to delete the whole number

Clear to delete the digit on cursor

Press Yes.

Either

a Change the label: Press Yes. And go to step 8. 0 Keep the label as it is: Press Yes twice. Go to step IO

y ,i

Em 1 F> R III 13 R i’; M

Em 1 NEW yl2fi:+z:: I:IFFII::E~~~@;

L A B E l- ‘f

, N

y/ tq

ii........ _......._ .

. .

Page 49

Storing & Editing Fax Numbers (Functions 31 & 32)

Edit the label.

Use 4 and ) to move the cursor.Use Clear or No to delete the number. Clear to delete one character No to delete the whole characters at the cursor How to enter characters :see page 130. Example: LONDON OFFICE

; Press Yes.

I Either

a Edit another: Go to step 3. m Finish: Press Function.

FAXING

Page 50

FAXING

Erasing a Speed Dial Number For this example, we’ll erase the number stored in Speed Dial 01.

Storing 81 Editing Fax Numbers (Functions 31 & 32)

Press the Function key then 6:‘FiI-Ii;F~AlilufINl:~~

press 3 and 2. You’ll set this:

Press Yes and you’ll set this:

(At this time, you can print a list of the numbers stored as Speed Dial codes. Press 4 and Start.)

Input the Speed Dial Code that

you wish to erase. Example: If you want to erase Speed Dial code 01, press 0 and

1. Or press ) then search for the Speed Dial code using 4 and ). You’ll get this:

Press Yes. You’ll set this:

Press No. You’ll set this:

- .-

:::2 F’Rl:ll>,

y,jpjE::I::-j-b

:Z;F’EET? DI At-

Press Yes. The word I:l..EAf?ED will appear briefly, and then this:

Go to step 3 to erase another number, or press the Function key if

you’re done.

Page 51

Storing & Editing a Group of Fax Numbers (Function 33)

FAXING

Storing & Editing a Group of Fax Numbers (Function 33)

You can combine many numbers into one group, for easy sequential transmission to all the numbers in that group. These numbers can be selected from those already stored in Quick Dial keys or Speed Dial codes, or you can enter other numbers from the keypad.

There are three groups available, ranging from group 1 to group 3.

You can program the 100 numbers in a Group.

Storing Numbers In a Group

In this example, we will program numbers into group 1. We will store group 1 in

Quick Dial key 08.

Press Function, 3 and 3.

Input the number of the group

that you wish to program.

Example: press 1. You’ll get this:

Press Yes.

There are two options:

a If you want to program this group into a Quick Dial Key, press Yes. And go to

step 6.

IJ If you don’t want to program this group into a Quick Dial key, press No and

go to step 8.

l’_iRl>l,jF’ :t

..::::

03:‘:

_...i

I($.! Il:t:::/’ N

Page 52

FAXING Storing & Editing a Group of Fax Numbers (Function 33)

Press the Quick Dial key in which you wish to store this new group. Example: Quick Dial 08. Press Quick Dial 08. You’ll get:

Press Yes. You’ll get:

If you do wish to enter a label,

press Yes and use the Quick Dial

keys to enter characters (see page 130). Then press Yes to accept the label.

Or If you do not wish to program the

label: press No.

Enter the fax number that you

wish to store in the group. For example:

Press Quick Dial 01.

Or: Press Speed Dial, 0, and 0.

Or: Dial a full number from the key

pad.

Caution:

, Press Yes. (If the message AL.REZAIIiY F’FSKXAMMED appears, either

The numbers you can program using the ten key pad is up to the machine’s condition. You can program up to 48 numbers in the whole groups using the ten key pad.

erase the number by pressing Yes, or keep the number by pressing No.)

Page 53

Storing & Editing a Group of Fax Numbers (Function 33)

e.~:i::~:8::g:~~~:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.

Go back to step 9 to enter another number or press No if you are

finished entering numbers for this group.

Go to step 3 to start working on another group, or press Function if you

are done with all groups.

Editing and Erasing from the Group

Press Function 3 and 3.

Press Yes.

Eli

Input the number of the group

that you wish to program.

Example: If you want to delete or edit the contents of the Group1 : press 1 on the ten key pad. Then press Yes.

Either;lf you want to change the

Quick Dial key where that Group

is stored: Press Yes. And press No and press a new Quick Dial Key. Note: If that group is not programmed into a Quick Dial key, you don’t have to do it. And press Yes. Then go to step 5.

FAXING

There are two options:

IJ If you want to change the label, press

Yes. Then Edit the label and press Yes.

Cl If you keep this label, press No.

l~~l~ll.jF’ 1 ‘:‘:.: :: : : : :: : ::: :: ::. _,_.,.,_,.,.,.,._,.,.

:::::::::::::::::::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

_.,.,.,.,_,.,.__.,_.,_._ .,_.,.,.,.,__,.,

l3IAL/N

Page 54

FAXING

.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:

:::::f:::::::::::::::::::::::::::::I::::::::~~~::~::~~~::~~::::::::::::~::::::::::

Erasing Groups

Input a number that you wish to

store in or erase from the group. Example:

Quick Dial 01 :Quick Dial key 01.

Speed Dial 30: Speed Dial, 3 and

0 on the ten key pad.

Full number: Enter it on the 10 key pad.

Press Yes.

If “ALREADY PROGRAMMED” appears, either: Cl To keep the number, press No. IJ To erase the number, press Yes.

Go back to step 6

a To store or erase another number: Go to step 6. a To finish, press Function.

l~iRl~ll.j~ 11

II; R!I! I,,,! F”’ ’

::.. . ..t. . ..i

Erasing Groups

These steps describe how to erase single numbers from a group.

Press the Function key and 3,3

using the ten keypad, then press the Yes key.

y,i

iIllAL.‘N

Enter the group number using the ten key pad, then press the Yes

key.

Press the No key.

Press the Yes key.

Either: Cl Delete another number: Go to step 2 a Finish: Press Function.

Page 55

Erasing Groups

Programming the Group key

You can program three groups. However, if there is no Quick Dial Key available, this Group key is helpful. You have to program Quick Dial 20 as the Group key.

Press Function 3 1 and Yes.

Press 20 of the Quick Dial key.

Press Yes. Quick Dial 20 is programmed as a Group key.

Press Yes. Quick Dial 20 is now programmed as the Group key. To finish, press Function.

FAXING

Page 56

FAXING (Functions 21 & 22)

Erasing a Stored Message Before It Is Sent

Erasing a Stored Message Before It Is Sent (Functions 21 & 22)

Every time you store a fax message in your machine’s memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, page 44). Each file is given a number. This number appears on the memory storage report, TCR and Transmission Result Report.

To see which files are currently in memory, print a file list.

To erase a fax message stored in

memory: Press Function, 2, 1, and Yes

To erase instructions to pick up a

message (polling): Press Function, 2,2, and Yes

Press ) to scroll through the files.

You’ll get this.

Press 4 to obtain a list of all the files and their number. If you already

Or:

know the number of the file to erase, enter it directly from the keypad

and skip to step 4.

Scroll through the files with 4 or ).

Press Yes.

Press Yes again to erase the file.

y,i 4)

Page 57

Printing a Stored Message (Function 51)

If you need to see the contents of any of the files, use this feature.

Press Function, 5,1, and Yes.

Press ) to scroll through the mes-

sages. You’ll see this.

Or:

Press 4 to obtain a list of all the files and their number. If you already know the number of the file to print, enter it directly from the keypad and skip to step 4.

FAXING

Scroll through the message files

with 4 or ).

Press Yes.

Press Start to print the message.

y/ ,)

Page 58

FAXING

Polling Reception (Function 11)

Use this feature when you wish to pick up a message from another terminal.

You can poll documents from many terminals with one operation, similar to

broadcasting.

The maximum number of terminals that you can poll is 100.

Press Function, 1 and 1

Press Yes.

Dial the number from where you

will pick up the message.

You can use Quick Dial keys, Speed Dial codes, or groups

Press Yes. If you want to dial

more numbers, go to step 3.

Press Start.

F’l3LL.I I’ll3 REl::?’ C!F’Tf ON,

DIAL FM:: I?i!!MIER

Note: Another terminal should have the polling feature. You cannot poll from a machine that has set secure polling with ID number. Ask the other end to make a polling file without polling ID.

Polling Options

You can set the time when you poll the message. If you pick up the document,

do as following.

Carry out the steps l-4 for polling

reception, but don’t press Start.

F’I_![,,.[,. 1 T\[G REI:‘~~ [I/’ ::;TAF;T

EI I AL- NE::c:T F-A:<: t\tl.jML:Efi

Page 59

Polling Reception (Function 11)

Press Option (b) and then Yes.

Use the ten key pad to enter the

time when you want polling to

happen. For example enter 1 1 3

and 0. If you enter wrongly, press

Clear or No and enter again.

You’ll get:

No to clear the whole number

Clear to delete one digit

FAXING

1 Press l or # to change the

AM/PM.

Press Yes.

SE-f’ I:IPT 1 Lit4 TIME 11: :zfim II& @&3,M

);‘PAD/ y

Press Start.

’ The other terminal(s) will be polled at the time you have just set.

Press Function to return to the standby mode.

Deleting a Preset Polling Reception (Function 22)

Use function 22. For details, see Erasing a Stored Message on page 42.

Page 60

FAXING Talking Before Sending a Fax(On Hook Dial)

Talking Before Sending a Fax(On Hook Dial)

Press the On Hook Dial key

Proceed as for a usual fax message but don’t press Start. (Do not use

the handset).

If you hear a voice from the machine’s built-in speaker, pick up the

handset and speak to the other party.

If you hear a high-pitched tone instead of a voice, place your fax message in the auto document feeder or on the exposure glass, then press Start.

When you are ready to send your fax message, place your message in

the feeder, then ask the other party to press Start. When you hear a high-pitched tone, press Start.

Replace the handset.

Sending a Fax using the Handset

You can send a fax message using the handset (Optional handset is required)

Set the document then pick up the handset.

Dial the other party.

If you hear a voice, speak to the other party.

If you hear a high-pitched tone instead of a voice, press Start.

, When you are ready to send your fax message, ask the other party to

press Start.

When you hear a high-pitched tone, press Start.

Replace the handset.

Page 61

OTHER FEATURES

Other features are listed here that you might find useful but that you will not set very often.

Vetyfing Communications, Rejecting Saving

Printing the Tonal Things

Messages From Certain Senders..

Energy .................................................................................................

Sender’s Identification ...................................................................

Signals.. ...................................................................................................

a Service Technician Can Change.. ......................................................

Errors, Counters, etc..

................................................... 52

............................................

47 57

61 61 62

Verifying Communications, Errors, Counters, etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically Printed Reports

Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the switch of the user parameters (see page 121) indicated in the subtitle.

Transaction Confifmafion Report flCR, Switch 03, bit 7)

This report gives detail on each communication made by your terminal. It is

automatically output after 35 number of communications.

File Resetve Report (Memory Storage Report) (Switch 03, bit 2)

If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it

was stored, and the destinations (including any Group numbers that were

selected).

Power failure Report (Stays on)

This report is printed if the machine’s power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost.

(Note: Phone numbers stored in Quick/Speed/Groups are not lost.)

Page 62

OTHER FEATURES

Verifying Communications, Errors, Counters, etc.

Communication Result Report (Memory Transmission) (Switch 03, bit 0)

This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure

Report will be printed when a communication fails.

Transmission Result Report (Switch 03, bit 5)

This report is printed out after immediate transmission showing whether it was successful or not.

File Reserve Report (polling reserve report) (Switch 03, bit 3)

If you switch this report on, it is printed automatically after you program the

machine for polling reception (immediate or send later). It gives the file number, time of polling, and destinations (including any Group numbers that you selected).

Communication Result Report (polling result repot?) (Switch 03, bit 4)

This report is printed after your machine polls a message from another

machine.

Communication Failure Report (ON if Transmission Result Report is OFF)

This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Transmission Result Report is switched off.

Error Report (lurned on/off by a Service Technician)

This report is printed after each unsuccessful communication. The communication failure report (above) is printed after a job has been completed.

So while doing a broadcast, the machine may print a number of error reports,

and at the end, it prints a communication failure or transmission result report.

Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

Printing Part of the image on the Report (Switch 04, bit 7)

For reference purposes, the machine prints the first few inches of the fax

message on the following reports.

a Transmission Result Report

IJ Memory Storage Report

a Communication Failure Report

Page 63

Verifying Communications, Errors, Counters, etc.

Report Formats

Example 1. Error Report*

* * *

FILE

Example 2. TCR*

.~~

* * *

ERROR REPORT

ADDRESS

TCR

(AUG 01 1995 -06:OO AM) * * *

MODE TIME PAGE RESUL

Report details uppear here

OTHER FEATURES

TTI XYZ COMPANY

XYZ COMPANY

<TX> DATE TIME ADDRESS

<Rx>

DATE TIME

ADDRESS MODE

Transmission detuik appear here

TIME

Reception details appear here

PAGE RESULT

______-_----------------

PAGE RESULT

------------------

The Mode Column

See the bottom of the TCR for a full listing of symbols on the TCR. On other

reports a code is given, informing the type of communication. These codes are

explained below.

The Result Column

OK: Successful Communication E: An error occurred STANDBY: Ready to transmit

The Footnote on the TCR

TX counter: Total number of transmitted pages RX counter: Total number of received pages

Counters listed on the User Parameter I isf

SCN: Total number of pages scanned

PRN: Total number of pages printed

In the Result column, an “E” followed by a code might appear, and a message might also appear at the bottom of the report. This code and message indicate that a problem occurred. The codes are explained below.

Page 64

OTHER FEATURES

No facsimile

connection

Reports You Can Printout Yourself

You can print these reports at any time by following the steps below.

Transaction Confirmation Report (Function 4 7)

In addition to the automatic output of this report, which we’ve described earlier,

you can print the TCR at any time.

Press Function, 4, 1 and Yes.

Verifying Communications, Errors, Counters, etc.

The machine at the other end did not answer.

The machine at the other end is not a facsimile.

Press Start to print out the report.

File List (Function 42)

This is a list of memory transmission files still in memory. It gives information about each stored file, such as the fax numbers, start time, and status.

Press Function, 4,2 and Yes.

Press Start to print out the report.

F’Fi:[RT t1:3-r FILE

:y-ART

Page 65

Verifying Communications, Errors, Counters, etc.

OTHER FEATURES

Telephone Number List (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can

also obtain a list of stored numbers as you edit them. See the section on

storing numbers, beginning on page 28.

Press Function, 4, and 3.

To print all the numbers (Quick Dial, Speed Dial, and Group numbers) press Start. Then press Function and skip steps 4 and 5. Three lists will come out.

Press No and you’ll see this:

Either; If you want Quick Dial list, press

Yes.

If you don’t press No. Either;

If you want Speed Dial list, press

YSS.

If you don’t press No.

Either; If you want Group list, press Yes. If you don’t press No.

Press Start.

Page 66

OTHER FEATURES Rejecting Messages From Certain Senders

Counters (Function 94)

These counters will help you if you wish to keep a regular check on how many

pages your machine has sent, received, and copied. The machine has the

following counters:

TX Counter:

RX Counter: Scan Counter:

Print Counter:

Press Function, 6, and enter the

access code 2222, then press 9, 4, and Yes.

Press Yes to check the SCAN

and PRINT counter. Either:

IJ To finish, press Yes twice. a 1) If you have replaced the photocon-

ductor before REPLACE OPC appears (see page 92) then press Yes to reset the counter.

2) Press Clear.

3) Press Yes.

When you have finished, press Function.

The number of pages that your machine has sent (transmitted) The number of pages that your machine has received The number of pages that your machine has scanned (including copies) The number of pages that your machine has printed (including copies, reports,lists and pages printed using the printer option.)

Rejecting Messages From Certain Senders

Rejecting Messages From Senders Who Don’t Identify Themselves

Your fax machine can reject incoming messages lacking an identifier signal .

Follow the user parameter procedure on page 121 to enter these settings.

Switch 05, bit 1 0: Accept such messages

1: Reject such messages

Page 67

Rejecting Messages From Certain Senders

Rejecting or Accepting Messages from Specified Senders

This feature is called Authorized Reception. It helps you reject junk fax mail.

It lets you specify which terminals you wish to receive fax messages from; all

others will be shut out.

1 - You must specify a list of senders (function 81). See page 54.

2 - You must turn Authorized Reception on (function 62). See page 56.

3 - You must set your machine to accept or reject messages from senders

in that list (user parameters, switch 08, bit 2 and 3; see page 56).

If you accepfthem, the general public will not have access to your fax machine. You accept messages only from a group of people you know.

If you reject them, everyone will be able to send you messages except the people in the list. This is useful to reject the junk fax mail.

You can store up to 30 identifications with this feature. You can program part of an identification and accept (or reject) messages from all senders whose

identification contains that part. See Wild Cards, page 159.

OTHER FEATURES

List of the

Authorized

Senders

(Function 81)

Empty

Empty/Not Off

empty

Not empty On

Authorized

Reception on/off messages from

(Function 62)

Accept Result

special

terminals listed

or not listed

(Function 63)

Either No messages are

Either All messages are

Listed

non-listed All messages are

accepted.

accepted. Only messages

from special terminals are accepted.

accepted except from special terminals.

Page 68

OTHER FEATURES

Creating & Editing the list of Authorized Senders (Function 81)

Creating the List of Authorized Senders

Rejecting Messages From Certain Senders

Press Function, 6 and enter the ::;[:Tr I b.iG access code 2 2 2 2. Then, press

8, 1, and Yes.

(At this time, you can print an Authorized Reception List by pressing 4 and Start if it has al-

ready been created.)

Press Yes again.

Enter the sender’s RTI or CSI.

For example, enter “XYZ COM-

PANY”.

How to enter characters, see

page 130.

Press Yes.

To store this as a wild card, (see

glossary) press Yes, otherwise

press No. The word FLFK!--

wimME:T! will appear briefly. And

you’ll see:

y/ 4)

fq:; I pd-r L..I !;-r4~i:~;EAF~I::F-i,

R-r I /’ I::::; 1 :.:.:.:.:.:.::::::::::::::::~:::::::a:ii:::::::::~~:~::~:~:~~~~:~:~~:~:::::::::::.:.:. ‘::‘:~:,:,:..,

‘:‘:‘:‘:‘:~:‘:‘:‘:‘:y:‘:‘:‘:‘:‘.’.~~~~:.:.:::::~:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.: .,.,.,.,.,

:::::::::::::::::.:...,.,.,.,...,.

@J:l:: 4)

.,.,.,.,.,

.,.

Go back to step 3 to enter another RTI or CSI or press Function if you

are done.

Page 69

Rejecting Messages From Certain Senders

Editing the Authorized Senders

Press Function, 6 and enter the

access code 2 2 2 2. Then, press 8, 1, and Yes.

Press ) to scroll the RTKSI.

And the RTIKSI you want to delete appears, press Yes.

Edit the RTIICSI of the special ter-

minal. 4 and ) to move the cursor. Clear to delete one character.

No to delete the whole characters.

How to enter characters, see

page 130.

Press Yes.

To store this as a wild card, (see

glossary) press Yes, otherwise

press No. The word p t- III-s;;it- B Kirrieii will appear briefly. And you will see:

OTHER FEATURES

RTI/,‘“’

.i .._j I

‘.‘.‘.‘.‘r.:.:.:.:.:.~.:.~:.:.:.:.:::::::::::::::::::~.:.:.:.:::::~:::::::~~:~ .:.:.:,:i;:::.:.:.:.:.:.:.::“ic:

,..,............. . . . . .._ ._...,...i

.;.A..‘<.%. A.. .i..... . . . . . . . . /...,., : :.:.,.,.,.,.;..;. :

:.:.:.:.:,:.:.:.:.:.:.:.:.:.:.:.: ._,..........._C.,.,.,.,.,.,.I_-,

$$I::

.~~....~~.~.~~~. i,.. .;i....:...... . . . . . . . . . _,i,_,__,,,,,,,,,,,,

,.,.....__..___.,,,,

_:. . . . . . . .

:::::,;,:,:,.,

Press Function.

Erasing the Authorized Senders

Press Function, 6 and enter the

access code 2 2 2 2. Then, press

8,1, and Yes.

Press ) to scroll the RTVCSI.

And the RTVCSI you want to de-

lete appears, press Yes.

Press No and Yes.

Press Function.

Page 70

OTHER FEATURES

Switching Authorized Reception On or Off (Function 62)

Before you use Authorized Reception, you have to switch the feature on.

Press Function, 6 and enter the

access code 2

6, 2, and Yes.

Press ) until the screen is as shown at right.

, Press 4 or) to change the on or off setting.

2 2 2. Then, press

Rejecting Messages From Certain Senders

‘i; / ,L\/ E ::/:: f’ )

!l;E:LE:C-r LINE

Press Yes and Function.

Accepting or Rejecting Messages From Senders in the List

You can select accepting or rejecting messages from senders in the list. Follow the user parameter procedure on page 121 to enter the following settings.

Switch 08, bit 2 You have to set it “1”

Switch 08, bit 3 0: Accept calls from senders in the list of special terminals. 1: Reject calls from senders in the list of special terminals.

Hints for Using Authorized Reception

You must specify the sender’s identification code (their CSI or RTI, see page

146) which could be a little different from their phone number.

To get the other party’s identification, call and ask for their CSI or RTI code.

Explain that you need the number programmed into their fax machine for

identification purposes. Or, attempt a communication with their fax machine and print out a transaction confirmation report (function 41, see page 49). Read the identification under the RTI or CSI heading of the report.

Page 71

Saving Energy

OTHER FEATURES

Saving Energy

Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. Keeping the fusing unit at the correct high temperature uses electricity. To overcome this waste of energy your machine is equipped with an energy saving feature.

If your machine is left idle for 5 minutes (or if you hold down the Energy Saver key for 2 seconds) the heating element will cool. You have three choices: You can let the machine cool to room temperature, you can let it cool halfway or you can let it fully on. The messages in the display will disappear.

Letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. However, the fax machine will need to warm-up before it can print out anything. It takes about 30 seconds or less to warm up. Adjust the user parameters to match the settings below (see page

121)

Letting the heating roller cool halfway is not as economical as letting it cool to

room temperature, but incoming fax messages and copies can be printed soon

after the heating element becomes hot. It takes about 20 seconds or less to warm up. At the factory, this mode is set.

Letting the heating roller fully on is not as economical as other two modes, but

incoming fax messages and copies can be printed can be printed right away.

Adjust the user parameters to match the settings below (see page 121)

Switch 05 bits 6 & 7

Letting the heating roller cool to room temperature: Bit 6 at 0, Bit 7 at 0

Letting the heating roller cool halfway: Bit 6 at 1, Bit 7 at 0

Leaving the heating roller fully on: Bit 6 at 0, Bit 7 at 1

Saving Energy with the Night Timer

The Night Timer feature lets you program timers to switch the heating element

on and off. There are two differences between the energy saver described

above and the night timer:

If a fax message comes in while the night timer has switch off the heating

element, the message is stored in the memory. It is printed only when the

heating element is switched back on.

Page 72

OTHER FEATURES

Saving Energy

0 The night timer switches the heater off completely, but the energy saver can also

switch it to a midway temperature (see above).

If you wish to print a fax message while the heating element is off, you can temporarily override the timer and print the message. Just press the Energy Saver key. The timer will activate again automatically a few minutes after you have printed your message.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Night Timer, you must:

Program the timers for each day of the week.

2. Switch the Night Timer feature on.

Setting the Timer (function 71)

Caution: While the heating element is disabled, all incoming calls are re-

fused when the memory fills up. Example: For Tuesday, set the Night Timer to switch the heater on at 9 am and off at 6 pm.

Press Function, 6 and enter access code 2 2 2 2. Then, press

7,l and Yes.

Press Yes.

Use the 4 and ) keys to scroll

through the days of the week.

Example: Press ) twice to go to Tuesday.

Press Yes.

Page 73

Saving Energy

There are two timers for each day, each with an ON/OFF setting. “ON”

means that the heater will switch on at the time indicated. “OFF” means

that the heater will switch off at the time indicated. To change the ON to

OFF, or the other way round, press * or #. When the ON/OFF display is correct: Go to step 6.

Press ) to move the cursor under

the time.

Input the time(9:OO AM): Press 0,

9, 0, and 0 from the key pad.

Press Yes.

Repeat step 5 for the second timer (6:00 PM)

To change AM to PM or the other way around, press # .

-I’ 1 pi [:I p j* .t -r (_I E; !3bj f+!jfq 2 &.Q#

OTHER FEATURES

*/ !$ / y

Tip: If you want the heater on all day, set both timers to ON = 12:OOAM. If

you want the heater off all day, set both timers to OFF = 12:OOAM.

Either press Yes and Function to finish, or go back to step 3 to program

the timer for another day.

Page 74

OTHER FEATURES Saving Energy

Switching the Night Timer On or Off (Function 62)

The Night Timer feature must be switched on using Function 62.

Press Function, 6 and enter access code 2 2 2 2. Then, press 6,2 and Yes.

Scroll through the list of features

with ) until the screen is as

shown opposite.

Change the on/off setting by pressing 4 or ).

Finish: Yes and Function.

Page 75

Printing the Sender’s Identification OTHER FEATURES

Printing the Sender’s Identification

This feature prints at the top of the message, the sender’s identification (the CSI or RTI, see page 159) that appears on the display. This is useful if you receive messages that don’t include identification at the header. Follow the user parameter procedure on page 121 to enter the following setting.

Switch 02, bit 3 0: Don’t print the identification code

1: Print the identification code

Tonal Signals

If your machine is set for a pulse line, it will generate pulses rather than tones.

This feature allows you to generate tones from the keypad when your machine

is set for pulse dialing. Before you can use this feature, you must program Quick Dial 19 as the tone key (see below). If your machine is already set for touch tone dialing, you do not need this feature at all.)

To use the feature, dial the other party, then after you are connected, press the tone key (Quick Dial 19) and dial numbers as needed. Once done, hang up.

If You Have the Optional Handset or Your Own Touch Tone Phone

This will let you to keep Quick Dial 19 for storing a fax number. If you do this, don’t forget to switch the handset back after you’re done.

Setting Quick Dial 19 as the Tone Key.

Press Function, 3, 1, and Yes.

Press Quick Dial 19.

Press Yes again. Quick dial 19 can now be used as the Tone key.

Page 76

OTHER FEATURES Things a Service Technician Can Change

Things a Service Technician Can Change

Sending Reliably vs. Sending More Cheaply

Your machine uses one of two methods for correcting errors in transmission due to bad lines: Error Correction Mode (ECM) or Page Retransmission. Page Retransmission does not work with Immediate Transmission but ECM does. ECM is turned on at the factory.

ECM is more efficient, because it only resends the damaged parts of the transmission, but the number of retransmission attempts is much higher. If you wish reliable communication and do not mind paying extra communication charges when you get a poor line, keep ECM switched on.

Pages can be sent up to 3 times before the machine gives up. If you wish to change the number of retries, contact a service technician.

Protection Against Wrong Connections

This feature prevents accidentally connecting you to the wrong fax terminal. However, it does not help you if you dialed the wrong number yourself. Also, you will be unable to send messages to a phone number that forwards the connection elsewhere.

Your machine compares the number that you dialed with the identification received from the other end. This identification (called a CSI, see page 146 ) corresponds to the other party’s fax number as they’ve stored in in their machine. Only the last 8 digits are checked, spaces and pauses in the telephone number are ignored. If the CSI is not the same as the telephone number, the transmission is stopped.

Note:lf you cannot send a message to a certain location using this feature,

contact the other end and make sure that they have stored the phone number identification (the CSI) correctly.

This feature has to be switched on by a service technician.

Page 77

Basic Copying Procedure

CAUTION

Make sure your machine is set to copy. If it isn’t press the

Fax/Copy key. The Copy light will be lit.

Lift up the top cover (make sure you raise it by at least 35”, or half way) and place the first page of

your document face down on the

exposure glass. Then lower the

top cover.

If your document gets stuck while it is being processed, press

the Stop key, and turn to page 102 for instructions on how to

safely remove the original. If you make a mistake and want to start over, press the Clear Modes key.

COPYING

The display will change as shown.

Insert the document face up in

the feeder and adjust the guides to fit the width of the document.

There should be no more than 30 pages in your document. Note: Do not stack documents in the feeder so that they exceed the load limit marker. When you set the document in

the feeder, the display will change as shown.

Page 78

COPYING

Selecting the Paper Size

Manual Paper Select

The manual selection mode is useful when you wish to select the copy paper size yourself.

Auto Paper Select

The machine automatically selects the appropriate copy paper size, based on the original’s size and the reproduction ratio that you selected.

Lit the Auto Paper Select indica-

tor pressing the key.

Note: You cannot choose this function when using the auto document feeder or the bypass.

Page 79

Copying/Printing Using the Bypass

COPYING

Copying/Printing Using the Bypass

Use the bypass feed table for the following types of copy paper.

0 a Paper of a different size from those currently in the paper trays

Paper of non-standard size or weight, such as OHP transparencies, adhesive labels, or postcard.

Load one sheet at at time onto the bypass feed table.

Caution: Do not put paper on the bypass feed table while printing is in

progress. Wait for the page to finish printing before placing the next sheet.

Usage condition

Paper weight: 16 to 241b Width: 4.0” to 10.1” Length: 5.8” to 14.3”

How to Use the Bypass

Insert the sheet with the printing side down. The edge should touch the right side of the entrance. Then slide the guide of

the left side.

Make sure that the paper has ad-

vanced into the manual feeder.

Note: If a paper is left in the man- ual feeder for 3 minutes, it will be

fed out automatically.

To enter the paper size, press ).

Note: If you do not enter the paper size, the back side of next paper might be dirty.

Press Yes.

Page 80

COPYING

Enter the paper width. You can

enter from 4.0” through 10.1”

Example:

5.4 inch; Press 5 and 4 key pad. 10 inch; Press 1, 0 and

ten key pad.

Press Yes.

Set the document and press Start.

Copying/Printing Using the Bypass

of the ten

0 of the

Page 81

Copying/Printing Using the Bypass

If you install the optional paper cassette

Slide the side cassette cover into

the machine.

Insert the sheet with the printing side down. The edge should

touch the far side of the entrance.

Make sure that the paper has ad-

vanced into the manual feeder.

Note: If a paper is left in the manual feeder for 3 minutes, it will be

fed out automatically.

Follow copying procedure in the above section titled “How to use the Bypass”. After taking copy, slide the side cassette cover back (w).

COPYING

Page 82

COPYING

Enlarging & Reducing

Selecting a Magnification Ratio

Set the document. (See page 63.)

Press the Reduce or Enlarge

key repeatedly to reach the desired ratio.

Enlargement ratios:

121, 129, 155, and200%.

Reduction ratios: 50, 65, 74, 77, and 93%

Press the Full Size key to return to 100%.

Follow the the standard copying. See page 63.

Which Ratio Do I Choose?

Enlarging & Reducing

The preset ratios will enlarge or reduce from one standard size to another, or

they will allow you to create a border around the copy without losing any part of the original image. For example 129% enlarges a half-letter document to a

letter size copy, while reducing a letter document 93% will ensure the entire

document will be reproduced, including the border area.

Reduction ratios

50%

65%: Letter to half letter

74%: 10.1 “xl 4.3” to letter 77%: Legal to letter 93%: Create a margin

Enlargement ratio

121% 129%: Half letter to letter 155%: Half letter to legal

200%

Page 83

Copying Darker or Lighter Originals

Manual Image Density Mode

Set the document. See page 63.

Press either Lighten or Darken.

There are 5 density levels in all.

If the Auto image Density indicators

iS on, turn it ofi by pressing the Auto

Image Density key.

Follow the the standard copying. See page 63.

Auto Image Density Mode

COPYING

Use this setting when you wish the machine to adjust the copy image density automatically to maintain a clear background.

Set the document. See page 63.

Make sure that the Auto Image Density indicator is lit.

17 If it is not, press the Auto Image

Density key.

Follow the the standard copying. See page 63.

Page 84

COPYING

Combination Setting

Use this setting if you wish to make minor adjustment to the copy image

density that was automatically selected by the machine.

Press the Auto Image Density

key to turn on the Auto Image Density indicator.

Press the Manual Image Den-

sity key to select the image density level.

Copying Darker or Lighter Originals

Page 85

Copying Photographs

COPYING

Copying Photographs

If your document contains a photograph, or diagrams with complex shading

patterns or grays, switch Photo Mode on to achieve optimum image quality.

Set the document. (See page 63)

Press the Photo and the Photo in-

dicator will illuminate.

Follow the the standard copying procedure. See page 63.

Press Start.

Note: You cannot select the Auto Image Density with the Photo mode.

Clearing the Previously Used Settings

All previously entered settings and modes will be automatically cleared three

minutes after finishing copying. However, if you need to clear all modes immediately, press the Clear Modes key.

Page 86

COPYING

Options

The option key lets you set several features.

Sort Copy

Normally, the machine prints in the reverse order set in the feeder.

With sort copy function, the machine will collate the sequence by printing from the last page first collated.

This feature is available when the FAX EXPANSION CARD is installed.

This feature is available only when you make copies using the feeder. The maximum size document that you can sort depends on how much memory

is installed.

1 Mb FAX EXPANSION CARD: 48 pages (letter size) 2Mb FAX EXPANSION CARD:78 pages (letter size) 4Mb FAX EXPANSION CARD:1 38 pages (letter size)

Set the document to the feeder.

Press the option (b) key until the opposite display appears.

Press Yes to set the option.

Note: If you set the document on the exposure glass, the display indicates as shown. Remove the document from the exposure glass and set it to the feeder.

Press 4 to turn Sort Copy on.

Press Yes to accept the setting.

SE; III ii 7

l::l:lpy READY

1 gllJ;<

Follow the standard copying procedure.See page 63.

I.-: I..! F’ y

OFF

Page 87

Options

Erase center

When taking copies from a book, you can erase the shadow caused by a spine that won’t lie flat on the glass. Adjust the width of the center column to be erased if necessary. This feature is available only when you set the document on the exposure glass.

Note: Erasing center is not successful with document sizes other than letter or

legal.

Scanning direction

The shaded part will be erased.

Set the document.

Press the option (b) key until the

opposite display appears.

Press Yes to set the option.

COPYING

Note: If you set the document on

the feeder, the display indicates

as shown. Remove the document from the

feeder and set it to the exposure

glass. Press 4 to turn Erase Center on.

Enter a number between 0.2 &

2.0.

Example: 0.3 inch, press 3.

1.5 inch, press 1 and 5.

Press Yes to accept the setting. r::ipy ~:~~~~ly

Follow the standard copying procedure. See page 63

:I g@l:<

Page 88

COPYING

Options

Erase border

Erasing border lets you create a white border around the copy. Adjust the width of the blank margin left around copies. This feature is available only when you set the document on the exposure glass.

Note: Erasing border is not successful with document sizes other than letter or legal.

The shaded erased.

Set the document to the exposure glass.

Press the option (b) key until the

opposite display appears.

Press Yes to set the option.

Note: If you set the document on the feeder, the display indicates as shown. Remove the document from the feeder and set it to the exposure glass.

Press 4 to turn Erase Border on.

Enter a number between 0.2 &

2.0. Example: 0.3 inch, press 3.

1.5 inch, press 1 and 5.

area will be

Press Yes to accept the setting.

Follow the standard copying procedure (See page 63).

Page 89

Options

Number Copies

When making several copies of a document, this feature identifies each copy with a different number. This feature is not available when you use the bypass feeder.

The control number will be printed as following diagram.

Example

If you enter the staring number 20 and make 10 copies, each copy has its

number as “#020, #021,#022 . . . . . . . . . . #029”.

Set the document.

COPYING

Press the option (b) key until the opposite display appears.

Press Yes to set the option.

Press 4 to turn Number Copies on.

Page 90

COPYING

Enter the starting number using

the ten key pad.

Example:

If you want start the number from “#012”, press 1 and 2.

IJ If you enter the wrong number press No

or Clear and enter the correct number.

Clear to delete the one digit. No to delete the whole number.

Press Yes to accept the setting.

Follow the standard copying procedure (See page 63).

Options

Page 91

Options

Center marks

Prints small triangular center marks at the top and left sides. These allow you to accurately center your copies when punching holes in them. This features is not available when you use the bypass feeder.

Set the document.

COPYING

Press the option (b) key until the opposite display appears.

Press Yes to set the option.

Press 4 to turn Erase Center on.

Press Yes to accept the setting.

Follow the standard copying procedure.(See page 63.)

k-rD

Page 92

MAINTAINING YOUR MACHINE

Setting / Adding the Paper (&)

Before you use the machine, set thepaper in the cassette. And when the Add Paper indicator @I) on the operation panel is lit, the drawer or optional side cassette is empty. To add paper to the side cassette option, see appendix B, on page 152.

Caution: To avoid dropping the drawer, hold it by the front and side while

pulling it out.

Caution:

Slide the drawer all the way out, and place it on a large flat surface. Remove the paper if you change paper size.

Squeeze in the green button on the side fence and move the fence to the appropriate paper

size.

If you aren’t changing the paper size, skip this step and all others marked with an asterisk.

Keep unused indicator plates. The plate actuates the proper inner switch for the indicated paper size. Make sure the paper conforms to the specifications on page 131.

Page 93

Setting / Adding the Paper (l&

* Pinch in the green lever on the

rear fence and slide it until it matches the paper size printed on the base of the tray. Release

the lever making sure it fits in the

groove.

, Flex the new stack of paper a few

times.

MAINTAINING YOUR MACHINE

Press the plate (or paper when

you add paper) until the bottom

plate locks itself.

Put the stack in the drawer. Do

not fill the drawer past the load limit marker and make sure the stack of paper fits under the corners. Push the side and rear

fence toward the paper.

Note: If there is space between

the paper and fences, carefully

move in each fence until it is flush with the paper.

Page 94

MAINTAINING YOUR MACHINE

* Pinch the paper size indicator

plate, push it up, and slide it out.

l Slide in the plate for the new pa-

per size.

Replace the drawer in the machine.

Setting / Adding the Paper (kJ)

Page 95

Setting / Adding the Paper (&l)

Setting/Adding Paper in the Optional Side Paper Feed Unit

Slide out the paper feed unit until it stops. With both hands, remove it by holding it up and lifting it out at the same time.

Press down the metal base

plate/paper until it clicks into place.

l Pull out the paper.

If you aren’t changing the paper size, skip this step and all others marked with an asterisk.

MAINTAINING YOUR MACHINE

* Adjust the paper fences to the

paper size. To move a fence, pinch the top lever in and slide the fence in or out as shown.

Make sure the positions of the

two side fences match the paper

size by checking them against the scale printed on the bottom of the feed unit. The fences should

be aligned so that the inside edge

of each fence is just touching the

line of the scale.

Page 96

MAINTAINING YOUR MACHINE

Make sure the fence is set in the groove on the paper cassette.

* Change the paper size plate (lo-

cated at the front of the feed unit). To remove an existing plate, push

in the tab at the base while lifting

the plate out from above (see dia-

gram). Insert a plate with the appropriate paper size engraved on

the front.

Fan the paper. Make sure the edges are uniformly aligned and place the paper into the unit with the side on you wish to print face up. Check the paper fits under the metal corners.

Setting / Adding the Paper (a)

If there is space between the pa-

per and fences, the paper will not be fed properly. To avoid this,

carefully move in each fence until

it is flush with the paper. Do not fill up the cassette past the load limit marker.

Replace the feed unit to its origi-

;

nal position.

Page 97

Setting / Adding the Paper (a>

Storage Condition of the Copy Paper

16 to 24 lb. copy paper is recommended: letter or legal sizes are the most commonly used Do not use damp paper, or copies will be defective.

Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy. Keep paper in a vinyl bag if it will not be used for a long time. Store in a cool dry place. Store flat. Do not stand upright. The following materials cannot be used in the paper cassettes : Post cards, Tracing paper, OHP sheets, Adhesive labels

Do not overload the paper trays.

If multi-sheet feeding occurs or dog-eared copies are made when using

recycled paper in the paper cassette, fan the recycled paper and load it in the paper cassette again.

MAINTAINING YOUR MACHINE

Page 98

MAINTAINING YOUR MACHINE Replace Toner Cassette 81 Cleaning Pad

Replace Toner Cassette & Cleaning Pad

When the Add Toner indicator (A) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change it. When the indicator remains lit, it is time to install a new toner cassette. And replace the cleaning pad at the same time. The cleaning pad cleans the fusing roller. When the indicator starts to blink, prepare a new toner cassette.

WARNING: Do not incinerate waste toner or depleted cassettes. Toner

dust might ignite suddenly if exposed to flames.

Caution: Lift the toner cartridge by the holes on top.

Caution: Do not touch any parts other than those specified in the proce-

dure.

Open the top unit and lift it until it

lock in place.

Put your thumbs in the holes and carefully slide out the old toner cassette without shaking it.

Caution : Never touch the photo-

conductor under the toner cas-

sette (green drum).

Page 99

Replace Toner Cassette 81 Cleaning Pad

Shake the new toner cassette before installing it.

Unpack the new toner cartridge. Pull out the sheet of the new toner cassette.

And remove the black sheet.

MAINTAINING YOUR MACHINE

Slide the toner cassette into the machine as far as it will go. Gently push down the cassette to secure it in place.

Remove the old cleaning pad.

Page 100

MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad

Install the new cleaning pad. Match the position of the arrow on the cleaning pad with the arrow on the inside the machine. Note: Push the cleaning pad until you hear it clicking.

Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it.

Storage Condition of the Toner Cassettes

a Store in a cool, dark place. fl Never store where they may be exposed to heat. D Keep out of the reach of children. IJ Do not eat toner. IJ Do not lay heavy objects on toner cassettes. Cl Do not incinerate toner or toner containers. Toner dust may cause flash-

back when exposed to an open flame.

Ricoh MV310E User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual