Page 1
User Guide
What You Can Do with This Machine
Getting Started
Copy
Print
Scan
Document Server
Web Image Monitor
Adding Paper and Toner
Troubleshooting
Information for This Machine
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
For safe and correct use, be sure to read the Safety Information in
Read This First before using the machine.
Page 2
Page 3
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................6
Symbols Used in the Manuals.......................................................................................................................6
Model-Specific Information............................................................................................................................... 7
Names of Major Features..................................................................................................................................8
1. What You Can Do with This Machine
Searching by What You Want to Do................................................................................................................9
Reducing my Costs......................................................................................................................................... 9
Using Scanned Files on the Computer....................................................................................................... 10
Registering Destinations...............................................................................................................................11
Operating the Machine More Effectively.................................................................................................. 11
What You Can Do with This Machine............................................................................................................13
Customizing the [Home] Screen.................................................................................................................13
Making Copies Using Various Functions................................................................................................... 14
Printing Data Using Various Functions........................................................................................................15
Utilizing Stored Document.......................................................................................................................... 15
Using the Scanner in a Network Environment...........................................................................................17
Embedding Text Information in Scanned Files...........................................................................................17
Preventing Information Leakage (Security Functions)............................................................................... 18
Monitoring and Setting the Machine Using a Computer......................................................................... 19
2. Getting Started
Guide to Names and Functions of Components............................................................................................21
Guide to Components................................................................................................................................. 21
Guide to Functions of the Machine's Options................................................................................................24
Guide to Functions of the Machine's External Options.............................................................................24
Guide to the Names and Functions of the Machine's Control Panel........................................................... 27
Changing the Display Language.................................................................................................................... 30
How to Use the [Home] Screen...................................................................................................................... 31
Adding Icons to the [Home] Screen........................................................................................................... 32
Registering Functions in a Program.................................................................................................................36
Example of programs.................................................................................................................................. 38
Turning On/Off the Power..............................................................................................................................41
Turning On the Main Power........................................................................................................................41
Turning Off the Main Power........................................................................................................................41
1
Page 4
Logging In the Machine...................................................................................................................................42
When the Authentication Screen is Displayed.......................................................................................... 42
User Code Authentication Using the Control Panel.................................................................................. 42
Logging In Using the Control Panel............................................................................................................42
Logging Out Using the Control Panel.........................................................................................................43
Placing Originals..............................................................................................................................................44
Output Locations for Originals....................................................................................................................44
Copy Output Locations................................................................................................................................46
Adjusting the rear output............................................................................................................................. 47
Placing Originals on the Original Table.................................................................................................... 47
Setting the Carrier Sheet............................................................................................................................. 49
Setting the Original Hangers...................................................................................................................... 50
3. Copy
Original and Copy Output Locations.............................................................................................................53
Original Output Locations...........................................................................................................................53
Copy Output Locations................................................................................................................................54
Basic Procedure................................................................................................................................................56
Reducing or Enlarging Originals.....................................................................................................................57
Preset Reduce / Enlarge............................................................................................................................. 57
Zoom.............................................................................................................................................................58
Auto Reduce / Enlarge............................................................................................................................... 59
User Auto Reduce / Enlarge...................................................................................................................... 60
Combined Copying......................................................................................................................................... 63
Specifying the Length of Copy Paper Cut...................................................................................................... 65
Synchro Cut..................................................................................................................................................65
Preset Cut......................................................................................................................................................65
Variable Cut................................................................................................................................................. 67
Copying from the Bypass Tray........................................................................................................................69
Copying onto Regular Size Paper from the Bypass Tray......................................................................... 69
Copying onto Custom Size Paper from the Bypass Tray..........................................................................70
Sort.................................................................................................................................................................... 72
Changing the Number of Sets.................................................................................................................... 73
Storing Data in the Document Server............................................................................................................. 75
2
Page 5
4. Print
Displaying the Printer Driver Properties.......................................................................................................... 77
Standard Printing..............................................................................................................................................78
Combining Multiple Pages into Single Page..................................................................................................79
Types of Combine Printing.......................................................................................................................... 79
Locked Print.......................................................................................................................................................81
Sending a Locked Print file..........................................................................................................................81
Printing a Locked Print file using the control panel.................................................................................... 81
Hold Print.......................................................................................................................................................... 83
Sending a Hold Print file..............................................................................................................................83
Printing a Hold Print file using the control panel........................................................................................83
Stored Print........................................................................................................................................................85
Sending a Stored Print file...........................................................................................................................85
Printing a Stored Print file using the control panel.....................................................................................85
Saving and Printing Using the Document Server........................................................................................... 87
Storing Documents in Document Server.....................................................................................................87
Managing Documents Stored in Document Server...................................................................................88
5. Scan
Basic Procedure When Using Scan to Folder................................................................................................89
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.......................................................................................................................................................................90
Registering an SMB Folder......................................................................................................................... 92
Deleting an SMB Registered Folder........................................................................................................... 94
Entering the Path to the Destination Manually...........................................................................................95
Basic Procedure for Sending Scan Files by E-mail........................................................................................96
Registering an E-mail Destination............................................................................................................... 97
Deleting an E-mail Destination....................................................................................................................98
Entering an E-mail Address Manually........................................................................................................99
Basic Procedure for Storing Scan Files........................................................................................................ 100
Checking a Stored File Selected from the List......................................................................................... 101
Specifying the File Type................................................................................................................................ 102
Specifying Scan Settings...............................................................................................................................103
3
Page 6
6. Document Server
Storing Data................................................................................................................................................... 105
Printing Stored Documents............................................................................................................................ 107
7. Web Image Monitor
Displaying Top Page..................................................................................................................................... 109
8. Adding Paper and Toner
Loading Paper................................................................................................................................................111
Precautions for Loading Paper into the Paper Roll Tray.........................................................................111
Loading Paper into the Paper Roll Tray................................................................................................... 111
Precautions for Loading Paper into the Cut Paper Tray..........................................................................117
Loading Paper into the Cut Paper Tray....................................................................................................118
Printing from the Tray Using the Printer Function.....................................................................................120
Loading Paper into the Bypass Tray........................................................................................................ 121
Printing from the Bypass Tray Using the Printer Function........................................................................122
Recommended Paper.................................................................................................................................... 126
Recommended Paper Sizes and Types................................................................................................... 126
Adding Toner................................................................................................................................................. 133
Replacing Toner.........................................................................................................................................134
Sending Scanned Documents When Toner Has Run Out......................................................................137
Disposing of Used Toner...........................................................................................................................137
9. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................139
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 140
When the Machine Makes a Beeping Sound.............................................................................................142
When You Have Problems Operating the Machine...................................................................................143
When Multiple Functions Cannot Be Executed Simultaneously............................................................ 146
Messages Displayed When You Use the Copy/Document Server Function...........................................147
Messages Displayed When You Use the Printer Function..........................................................................149
Messages Displayed on the Control Panel When You Use the Printer Function..................................149
Messages Printed on the Error Logs or Reports When You Use the Printer Function...........................151
Messages Displayed When You Use the Scanner Function...................................................................... 159
Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 159
Messages Displayed on the Client Computer.........................................................................................168
4
Page 7
When Other Messages Appear...................................................................................................................172
When There Is a Problem Scanning or Storing Originals......................................................................173
When the Home Screen Cannot Be Edited.............................................................................................173
When the Address Book Is Updated....................................................................................................... 174
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................175
When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................175
When Problems Occur While Logging In............................................................................................... 177
When the User Lacks Privileges to Perform an Operation..................................................................... 177
When the LDAP Server Cannot Be Used.................................................................................................177
10. Information for This Machine
Information on Environmental Regulations.................................................................................................. 179
ENERGY STAR Program........................................................................................................................... 179
Energy Saving Functions...........................................................................................................................179
User Information on Electrical and Electronic Equipment (mainly Europe)...................... 181
Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)
.................................................................................................................................................................... 182
Environmental Advice for Users (mainly Europe)............................................................... 182
Notes to users in the state of California (Notes to Users in USA) (mainly North America)....
.................................................................................................................................................................... 183
INDEX...........................................................................................................................................................185
5
Page 8
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 7 "Model-Specific
Information".
6
Page 9
Model-Specific Information
DHJ323
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 208–240 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
7
Page 10
Names of Major Features
In this manual, major features of the machine are referred to as follows:
• Roll Unit RU6540 Paper roll tray
• Paper Cassette CT6510 Cut paper tray
8
Page 11
1. What You Can Do with This Machine
BRL059S
You can search for a description by what you want to do.
Searching by What You Want to Do
You can search for a procedure by what you want to do.
Reducing my Costs
Reducing electricity consumption
See "Saving Energy", Getting Started.
See "Timer Settings", Connecting the Machine/ System Settings for details.
Printing multi-page documents on a single sheet (Combine)
See "Combined Copying", Copy/ Document Server.
9
Page 12
CQH100
1. What You Can Do with This Machine
Using Scanned Files on the Computer
Sending scan files
See "Basic Procedure for Sending Scan Files by E-mail", Scan.
Sending the URL of the folder in which scan files are stored
See "Sending the URL by E-mail", Scan.
Storing scan files in a shared folder
See "Basic Procedure When Using Scan to Folder", Scan.
Storing scan files on media
See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.
Embedding text information in scanned files
See "Embedding Text Information in Scanned Data", Scan.
Managing and using documents converted to electronic formats (Document Server)
See "Relationship between Document Server and Other Functions", Copy/ Document Server.
10
Page 13
Registering Destinations
CQH101
CQH102
Searching by What You Want to Do
Using the control panel to register destinations in the Address Book
See "Registering a destination in the address book manually", Scan.
Operating the Machine More Effectively
Registering and using frequently-used settings (Program)
See "Registering Functions in a Program", Convenient Functions.
11
Page 14
1. What You Can Do with This Machine
Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/Scanner))
See "Changing the Default Functions of the Initial Screen", Convenient Functions.
Registering frequently-used printing settings to the printer driver
See "Using One Click Presets", Print.
Changing the initial settings of the printer driver to frequently-used printing settings
See "Displaying the Printing Preferences Dialog Box", Print.
Adding shortcuts to frequently used programs or Web pages
See "Adding Icons to the [Home] Screen", Convenient Functions.
Changing the order of the function and shortcut icons
See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.
12
Page 15
DHJ326
What You Can Do with This Machine
What You Can Do with This Machine
This section describes the features of this machine.
Customizing the [Home] Screen
The icons of each function are displayed on the [Home] screen.
• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs
or Web pages can be recalled easily by pressing the shortcut icons.
• You can display only the icons of functions and shortcuts that you use.
• You can change the order of the function and shortcut icons.
• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting
Started.
• For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to
Customize Them", Convenient Functions.
13
Page 16
CQH002
1. What You Can Do with This Machine
Making Copies Using Various Functions
• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
page numbers, and texts.
See "Stamps", Copy/ Document Server.
• You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine
to detect the original size automatically. Also, it enables the machine to select an appropriate
reproduction ratio based on the paper size you specify. If the orientation of the original is different
from that of the paper you are copying onto, the machine rotates the original image by 90 degrees
to match it with the copy paper.
See "Reducing or Enlarging Originals", Copy/ Document Server.
• Copier functions such as Combine allow you to save on paper by copying multiple pages onto
single sheets.
For details about combined copying, see Copy/ Document Server.
14
Page 17
Printing Data Using Various Functions
CQH003
• This machine supports network and local connections.
What You Can Do with This Machine
• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.
See "Storing Documents in the Hard Disk Drive and Printing Them", Print.
• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.
See "Direct Printing from a Memory Storage Device", Print.
Utilizing Stored Document
You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. Web Image
Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the
network. You can also change print settings and print multiple documents (Document Server).
15
Page 18
CQH004
1. What You Can Do with This Machine
• You can retrieve stored documents scanned in scanner mode to your computer.
• You can download documents stored in copier, Document Server, or printer mode to your
computer.
• For details about how to use the Document Server, see "Storing Data in the Document Server",
Copy/ Document Server.
• For details about the Document Server in copier mode, see "Document Server", Copy/ Document
Server.
• For details about the Document Server in printer mode, see "Saving and Printing Using the
Document Server", Print.
• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned
Documents", Scan.
16
Page 19
CQK103
What You Can Do with This Machine
Using the Scanner in a Network Environment
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
See "Basic Procedure for Sending Scan Files by E-mail", Scan.
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
See "Basic Procedure When Using Scan to Folder", Scan.
Embedding Text Information in Scanned Files
You can extract text information from a scanned document and embed it in the file without using a
computer.
If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.
17
Page 20
DHJ266
CQK104
1. What You Can Do with This Machine
• To use this function, the OCR unit is required.
• You can select the file type or PDF file setting from [PDF], [PDF (JPEG 2000)], or [PDF/A].
• This function allows the machine to optically recognize characters in various languages and up to
approximately 40,000 characters a page on paper up to A1 size.
• See "Embedding Text Information in Scanned Data", Scan.
Preventing Information Leakage (Security Functions)
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
18
Page 21
DHJ317
What You Can Do with This Machine
• You can limit the usage of functions for each user.
• See Security Guide.
Monitoring and Setting the Machine Using a Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See "Using Web Image Monitor", Connecting the Machine/ System Settings.
• See Web Image Monitor Help.
19
Page 22
1. What You Can Do with This Machine
20
Page 23
2. Getting Started
3
4
5
6
8
10
9
12
11
1
13
14
15
16
17
18
7
2
DHJ267
This chapter describes how to start using this machine.
Guide to Names and Functions of Components
Guide to Components
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
Front and left view
1. Upper output stacker
When the upper output is selected, output paper is stacked here.
2. Original Output to Upper Front Auxiliary Tray
If the original output to upper front auxiliary tray is lowered to the front and the machine settings are specified
to deliver originals from the upper paper exit, delivered originals are stacked here.
21
Page 24
2. Getting Started
3. Control panel
See page 27 "Guide to the Names and Functions of the Machine's Control Panel".
4. Scanner cover
This protects the original feed mechanism and the scanning glass.
5. Scanner cover release lever
Use to open the scanner cover to clear jammed originals or to clean the machine.
6. Front output auxiliary tray
This can be used to receive delivered copies.
7. Front Cover
Open this cover to replace toner.
8. Main power switch
To operate the machine, the main power switch must be on. If it is off, turn the switch on.
See page 41 "Turning On/Off the Power".
9. Earth Leakage Breaker
To prevent electric shock this machine has an earth leakage breaker. The earth leakage breaker is normally in
the on position.
If the power does not come on, check if the earth leakage breaker is in the off position. If so, do not turn it to
the on position.
Contact your sales or service representative immediately.
10. Upper tray
Stores Paper Roll 1 (foreside) and Paper Roll 2 (inner side).
11. Anti-condensation heater switch
If condensation forms inside the machine as a result of temperature change, the machine may not print
properly. To minimize this problem, use the anti-condensation heater.
12. Paper roll tray (optional) or Cut paper trays (optional)
The illustration shows the cut paper trays.
Stores Paper Roll 3 (foreside) and Paper Roll 4 (inner side) if the paper roll tray is attached.
If the cut paper tray is attached, it stores the cut paper in Tray 3 (top tray) and Tray 4 (bottom tray).
13. [Scanner Stop] key
Use if originals are feeding in slanted, or to cancel scanning while an original is feeding in. You can also use
this to release the paper edge hold function.
14. Original table
Place originals here scanning side up.
15. Original guide
Set to the width of your originals.
16. Imaging unit release lever
Use this lever to open the imaging unit when clearing paper jams inside or cleaning the machine.
22
Page 25
1
2
3
DHJ268
Guide to Names and Functions of Components
Do not leave the imaging unit open for 5 minutes or longer. Otherwise, copy quality may deteriorate.
While holding down the imaging unit, pull the release lever to open it.
17. Bypass Tray
Use to feed paper in manually. Load paper print side up.
18. Paper bypass's paper guide
Set to the width of the paper for bypass copying.
Rear and left view
1. Rear original exit (straight)
Holds originals ejected at the back of the machine.
The rear original exit is used when the stacker is attached to the back of the machine. For details, contact your
sales or service representative.
2. Fusing unit cover
Protects the fusing unit.
3. Rear output
Stacks copies delivered to the rear output.
23
Page 26
4
7
1
2
3
5
6
DHJ269
2. Getting Started
Guide to Functions of the Machine's Options
Guide to Functions of the Machine's External Options
Check which type of machine you have. See Read This First.
External options for Type 1
1. Multi Stacker
Attach this to the front or back of the machine.
You can stack a large number of copies on it.
2. Original hanger
Stack originals here before copying or scanning them.
3. Cut paper trays
Load cut paper here.
You can load up to 250 sheets of A2 size paper for each.
4. Paper roll tray
You can load two paper rolls.
24
Page 27
5
8
1
2
4
6
7
3
DHJ270
Guide to Functions of the Machine's Options
5. Roll holder
The two paper holders grip the paper roll and are mounted on the paper roll tray's roll holder.
6. Double Stacker
This can stack originals that consist of many sheets.
7. Original Tray
This can stack originals that consist of many sheets.
External options for Type 2
1. Scanner Separation Unit
This unit allows you to set up the machine's scanner/printer unit separately from the machine. You can set up
the scanner/printer unit in a distance of about 1.9 m (74.8 inches) or shorter from the machine.
2. Multi Stacker
Attach this to the front or back of the machine.
You can stack a large number of copies on it.
3. Original hanger
Stack originals here before copying or scanning them.
4. Cut paper trays
You can load up to 250 sheets of A2 size paper for each.
Load cut paper here.
25
Page 28
2. Getting Started
5. Paper roll tray
You can load two paper rolls.
6. Roll holder
The two paper holders grip the paper roll and are mounted on the paper roll tray's roll holder.
7. Double Stacker
This can stack originals that consist of many sheets.
8. Original Tray
This can stack originals that consist of many sheets.
26
Page 29
1 4 5 6 732
8
9
10
11
1213141516171819
20
21
DHJ235
Guide to the Names and Functions of the Machine's Control Panel
Guide to the Names and Functions of the
Machine's Control Panel
This illustration shows the control panel of the machine with options fully installed.
1. [Home] key
Press to display the [Home] screen. For details, see page 31 "How to Use the [Home] Screen".
2. Function keys
No functions are registered to the function keys as a factory default. You can register often used functions,
programs, and Web pages. For details, see "Configuring function keys", Getting Started.
3. Display panel
Displays keys for each function, operation status, or messages. See "Changing Modes" and "How to Use the
Screens on the Control Panel", Getting Started.
4. [Reset] key
Press to clear the current settings.
5. [Program] key (copier, Document Server, and scanner mode)
• Press to register frequently used settings, or to recall registered settings.
See "Registering Frequently Used Functions", Convenient Functions.
27
Page 30
2. Getting Started
• Press to program defaults for the initial display when modes are cleared or reset, or immediately after
the main power switch is turned on.
See "Changing the Default Functions of the Initial Screen", Convenient Functions.
6. [Interrupt] key
Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server.
7. Main power indicator
The main power indicator goes on when you turn on the main power switch.
8. [Energy Saver] key
Press to switch to and from Sleep mode. See "Saving Energy", Getting Started.
When the machine is in Sleep mode, the [Energy Saver] key flashes slowly.
9. [Login/Logout] key
Press to log in or log out.
10. [User Tools/Counter] key
• User Tools
Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting
the Machine/ System Settings.
• Counter
Press to check or print the counter value. See "Counter", Maintenance and Specifications.
You can find out where to order expendable supplies and where to call when a malfunction occurs. You can
also print these details. See "Checking Inquiry using the User Tools", Maintenance and Specifications.
11. [Simple Screen] key
Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started.
12. [ ] key (Enter key)
Press to confirm values entered or items specified.
13. [Start] key
Press to start copying, printing, scanning, or sending.
14. [Sample Copy] key
Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample
Copy", Copy/ Document Server.
15. [Stop] key
Press to stop a job in progress, such as copying, scanning, or printing.
16. [Clear] key
Press to delete a number entered.
17. Number keys
Use to enter the numbers for copies and data for the selected function.
18. [Check Status] key
Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.
28
Page 31
Guide to the Names and Functions of the Machine's Control Panel
19. Data In indicator (printer mode)
Flashes when the machine is receiving print jobs from a computer. See Print.
20. Media slots
Use to insert an SD card or a USB flash memory device.
21. Media access lamp
Lights up when a memory storage device is inserted in the media slot or accessed.
29
Page 32
DHJ299
2. Getting Started
Changing the Display Language
You can change the language used on the display. English is set as default.
1. Press the [User Tools/Counter] key.
2. Press language key until the language you want to display appears.
3. Press the [User Tools/Counter] key.
30
Page 33
DHJ327
1 2 3
678
4
5
9
How to Use the [Home] Screen
How to Use the [Home] Screen
The icons of each function are displayed on the [Home] screen.
You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of
added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by
pressing the shortcut icons.
To display the [Home] screen, press the [Home] key.
1. [Copier]
Press to make copies.
For details about how to use the copy function, see Copy/ Document Server.
2. [Scanner]
Press to scan originals and save images as files.
For details about how to use the scanner function, see Scan.
3. [Printer]
Press to make settings for using the machine as a printer.
For details about how to make settings for the printer function, see Print.
4. Home screen image
You can display an image on the [Home] screen, such as a corporate logo. To change the image, see
"Displaying an Image on the [Home] Screen", Convenient Functions.
5. /
Press to switch pages when the icons are not displayed on 1 page.
6. Shortcut icon
You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to register
shortcuts, see page 32 "Adding Icons to the [Home] Screen". The program number appears on the bottom
31
Page 34
2. Getting Started
of the shortcut icon. For details about examples of shortcuts that you can program, see page 38 "Example of
programs".
7. [Address Book Management]
Press to display the Address Book.
For details about how to use the Address Book, see "Address Book", Connecting the Machine/ System
Settings.
8. [Browser]
Press to display Web pages.
For details about how to use the browser function, see "Using the Browser Function", Convenient Functions.
9. [Document Server]
Press to store or print documents on the machine's hard disk.
For details about how to use the Document Server function, see Copy/ Document Server.
Adding Icons to the [Home] Screen
You can add shortcuts to programs stored in copier or scanner mode, or Web pages registered in
Favorites using the browser function.
You can also review icons of functions and embedded software applications that you deleted from the
[Home] screen.
• Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.
• Shortcut names of up to 32 characters can be displayed in a standard screen. If the name of the
shortcut is longer than 32 characters, the 32nd character is replaced with "...". Only 30 characters
can be displayed in a simple screen. If the name of the shortcut is longer than 30 characters, the
30th character is replaced with "...".
• For details about how to make a program, see page 36 "Registering Functions in a Program".
• For details about the procedure for registering Web pages to Favorites, see "Specifying the
Settings for Favorites", Convenient Functions.
• Shortcuts to Web pages that are registered to Common Favorites can be registered to the [Home]
screen. When user authentication is enabled, shortcuts to Web pages that are registered to
Favorites by User can also be registered to a user's [Home] screen.
• For details about the procedure for registering a shortcut using the [Program] screen, see
"Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions.
• You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For
details see "Deleting an Icon on the [Home] Screen", Convenient Functions.
• You can change the position of icons. For details, see "Changing the Order of Icons on the [Home]
Screen", Convenient Functions.
32
Page 35
DHJ249
How to Use the [Home] Screen
Adding icons to the [Home] screen using Web Image Monitor
1. Start Web Image Monitor.
For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings.
2. Log in to Web Image Monitor.
3. To add icons to the default [Home] screen, point to [Device Management], and then click
[Device Home Management]. To add icons to a user's [Home] screen, point to [Customize
Screen per User].
4. Click [Edit Icons].
5. Point to [ Icon can be added.] of the position that you want to add, and then click [
Add].
6. Select the function or shortcut icon you want to add.
7. Click [OK] four times.
Adding icons to the [Home] screen using the User Tools
In the following procedure, a shortcut to a copier program is registered to the [Home] screen.
1. Register a program.
2. Press the [User Tools/Counter] key.
33
Page 36
2. Getting Started
3. Press [Edit Home].
4. Press [Add Icon].
5. Press the [Program] tab.
34
Page 37
6. Make sure that [Copier Program] is selected.
7. Select the program you want to add.
8. Specify the position where [Blank] is displayed.
How to Use the [Home] Screen
9. Press [OK].
10. Press the [User Tools/Counter] key.
• Press on the upper-right corner of the screen to check the position on the simple screen.
35
Page 38
DHJ243
2. Getting Started
Registering Functions in a Program
Depending on the functions, the number of programs that can be registered is different.
• Copier: 25 programs
• Document Server: 25 programs
• Scanner: 25 programs
The following settings can be registered to programs:
Copier:
original type, density, Special Original, paper tray/bypass tray, Store File (except for User Name,
Password, and Target Folder to Store), Synchro Cut, Variable Cut, Auto Reduce / Enlarge, User
Auto R/E, Finishing, Adjust Print Position, Edit / Stamp, Combine, Reduce / Enlarge, number of
copies
Document Server (on the initial document print screen):
Auto Reduce / Enlarge, Finishing, Adjust Print Position, Reduce / Enlarge, number of prints / Print
Density
Scanner:
Scan Settings, Next Original Wait, density, Original Feed Type, Send File Type / Name (except
for Security Settings), Store File (except for User Name, Password, and Target Folder to Store),
Preview, Text, Subject, Security, Recept. Notice
This section explains how to register functions in a program using copier function as an example.
1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on
the [Home] screen.
2. Edit the copy settings so all functions you want to store in a program are selected.
36
Page 39
3. Press the [Program] key.
DHJ246
4. Press [Program].
5. Press the program number you want to register.
Registering Functions in a Program
6. Enter the program name.
7. Press [OK].
8. Press [Exit].
• The number of characters you can enter for a program name varies depending on the functions as
follows:
• Copier: 34 characters
• Document Server: 34 characters
• Scanner: 34 characters
• When a specified program is registered as the default, its values become the default settings, which
are displayed without pressing the [Program] key, when modes are cleared or reset, and after the
machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient
Functions.
• When the paper tray you specified in a program is empty and if there is more than one paper tray
with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] in the
37
Page 40
2. Getting Started
[Tray Paper Settings] tab will be selected first. For details, see "System Settings", Connecting the
Machine/ System Settings.
• Destinations can be registered to a program of the scanner mode only when [Include Destinations]
is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting,
see "General Settings", Scan.
• Folder destinations that have protection codes cannot be registered to a program of the scanner
mode.
• Programs are not deleted by turning the power off or by pressing the [Reset] key unless the
program is deleted or overwritten.
• Program numbers with next to them already have settings made for them.
• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see
"Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions and page 32
"Adding Icons to the [Home] Screen". Shortcuts to programs stored in Document Server mode
cannot be registered to the [Home] screen.
Example of programs
Copier mode
Program name Program description Effect
Dated confidential
copy
Unified-size copy Specify [Auto Reduce / Enlarge]. You can print various size copies
Stamping
corporate name
copy
Thumbnail copy Specify [Combine]. You can copy up to 8 pages onto
In [Edit / Stamp], specify
[CONFIDENTIAL] under [Preset
Stamp], and [Date Stamp].
Specify [User Stamp] in [Edit /
Stamp].
You can increase security
awareness by printing
"CONFIDENTIAL" and the date on
copies.
onto one size of paper, so they are
easier to manage.
You can stamp the name of your
company on copies of working or
architectural drawings. Your
company name needs to be preregistered in the machine.
one side of a sheet, so that you can
save paper.
38
Page 41
Registering Functions in a Program
Program name Program description Effect
Storage copy:
XXXX
Specify a folder in [Target Folder to
Store] in [Store File].
(replace XXXX by a
folder name)
Scanner mode
Program name Program description Effect
Easy PDF scan Select [Full Color: Text / Photo] in
[Scan Settings]. In [Send File Type /
Name], select [PDF] under [File
Type] and enter the business details
such as "London branch: daily
report" under [File Name].
High compression
PDF scan
Select [Full Color: Text / Photo] in
[Scan Settings] and [PDF (JPEG
2000)] in [Send File Type / Name].
Long-term storage
scan
Select [PDF/A] in [Send File Type /
Name].
You can use folders to organize
stored files by user name or
intended use.
You can scan documents efficiently.
You can compress the data size of
scanned documents, so that you can
send and store them.
You can easily digitize documents
to "PDF/A" file format, which is
suitable for long-term storage.
Unified-size scan In [Scan Settings], select [Reduce /
Enlarge] under [Edit], and then
specify the reproduction ratio or
finished size of scanned data for
each page of the original.
Digital signature
scan
In [Send File Type / Name], specify
[PDF], [PDF (JPEG 2000)], or
[PDF/A] in [File Type], and also
specify [Digital Signature].
Scan to XXXX
(replace XXXX by a
destination name)
Select e-mail or folder destinations
from the list that is registered in the
machine's Address Book, and then
specify the scan settings.
You can skip this procedure to unify
the size when reprinting scanned
data.
You can add a digital signature to
an important document such as a
contract, so that any data tampering
can be detected.
If you register destinations and scan
settings that you use often, you can
skip the procedures to specify them
when sending a scanned file.
39
Page 42
2. Getting Started
Program name Program description Effect
Storage scan:
XXXX
(replace XXXX by a
Specify a folder in [Target Folder to
Store] in [Store File].
You can use folders to organize
stored files by user name or
intended use.
folder name)
• Depending on the options installed, some functions cannot be registered. For details, see "Functions
Requiring Optional Configurations", Getting Started.
• The names of programs given above are just examples. You can assign any name to a program
according to your objectives.
• Depending on your business details or the type of documents to be scanned, registering a program
cannot be recommended.
40
Page 43
DHJ305
Turning On/Off the Power
Turning On/Off the Power
The main power switch is on the left side of the machine. When this switch is turned on, the main power
turns on and the main power indicator on the right side of the control panel lights up. When this switch is
turned off, the main power turns off and the main power indicator on the right side of the control panel
goes out.
Turning On the Main Power
1. Make sure the power cord is firmly plugged into the wall outlet.
2. Push the main power switch.
The main power indicator goes on.
Turning Off the Main Power
• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.
• Do not turn off the power while the machine is in operation.
• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns
off the machine's power and may damage the hard disk or memory and cause malfunctions.
1. Push the main power switch.
The main power indicator goes out. The main power turns off automatically when the machine shuts
down. If the screen on the control panel does not disappear, contact your service representative.
41
Page 44
2. Getting Started
Logging In the Machine
When the Authentication Screen is Displayed
If Basic Authentication, Windows Authentication, or LDAP Authentication is active, the authentication
screen appears on the display. The machine only becomes operable after entering your own Login User
Name and Login Password. If User Code Authentication is active, you cannot use the machine until you
enter the User Code.
If you can use the machine, you can say that you are logged in. When you go out of the operable state,
you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent
unauthorized usage.
• Ask the user administrator for the Login User Name, Login Password, and User Code. For details
about user authentication, see Security Guide.
• User Code to enter on User Code Authentication is the numerical value registered in the Address
Book as "User Code".
User Code Authentication Using the Control Panel
If User Code Authentication is active, a screen prompting you to enter a User Code appears.
1. Enter a User Code (up to eight digits), and then press [OK].
Logging In Using the Control Panel
This section explains the procedure for logging in to the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
42
Page 45
DHJ245
Logging In the Machine
1. Press [Login].
2. Enter a Login User Name, and then press [OK].
3. Enter a Login Password, and then press [OK].
When the user is authenticated, the screen for the function you are using appears.
Logging Out Using the Control Panel
This section explains the procedure for logging out the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
• To prevent use of the machine by unauthorized persons, always log out when you have finished
using the machine.
1. Press the [Login/Logout] key.
2. Press [Yes].
43
Page 46
DHJ273
2. Getting Started
Placing Originals
Output Locations for Originals
Three types of original output locations are available.
Original Top Output
This is the basic original output location. Originals are ejected onto the original stacker.
Original Output to Upper Front Auxiliary Tray
Originals are delivered to the machine's upper front part.
Original Rear Output
Originals are ejected onto the original output guides. When copying thick or hard originals, select
this output location.
Original top output
Originals are ejected onto the original stacker.
Original output to upper front auxiliary tray
Originals are delivered to the machine's upper front part.
44
Page 47
1. Lower the original output to upper front auxiliary tray to the front.
DHJ008
DHJ009
DHJ007
2. Lower the output stacker guide to the front.
Placing Originals
Original rear output
Originals are ejected onto the original output guides.
45
Page 48
DHJ309
DHJ275
2. Getting Started
Copy Output Locations
Two types of copy output locations are available.
Front
Prints are delivered through the front paper output exit at the front of the machine.
When copying sizes up to A1 , we recommend selecting front copy output.
Rear
Prints are delivered through the rear paper output exit at the back of the machine.
When copying A1
or A0 , select rear copy output.
Front copy output
Prints are delivered through the front paper output exit.
Rear copy output
Prints are delivered through the rear paper output exit.
46
Page 49
DHJ276
Adjusting the rear output
DHJ310
When using the rear output, adjust the hook position to the size of the copy.
Placing Originals
• After the original has been delivered, instead of leaving it, hold its end in your hand and move it
away before the next original is delivered.
• The multi stacker can be installed to the back of the machine.
Placing Originals on the Original Table
• Set one original at a time on the original table.
• If the original's rear edge is badly curled, smooth it out with both hands before scanning. If the
original is inserted as is, it may be damaged.
• When inserting an original, push it lightly against the rollers. Pushing it with force may cause an
original jam.
47
Page 50
DHJ311
DHJ312
2. Getting Started
• When inserting an original, be careful not to put the trailing edge into the entrance of the bypass
tray. This will cause an original jam.
1. Adjust the original guides to the size and orientation of the original.
Make sure the original guides are flush against the original. Do not push the original guide side
fence with force.
2. Using both hands, carefully insert the original between the original guides, copy side
down.
Holding the original with both hands, push it in until it stops. When the machine starts pulling in the
original, remove your hands.
Stopping originals from feeding in
If the originals are feeding in slanted, or jamming, etc., press the [Scanner Stop] key to stop them
feeding in.
48
Page 51
DHJ313
BKV008S
Placing Originals
Setting the Carrier Sheet
Use the carrier sheet when copying originals listed in "Originals that should be scanned using the carrier
sheet", such as originals drawn in pencil, and pasted originals.
• When using the carrier sheet, originals should be ejected onto the original output guides. If the
original is ejected onto the original stackers, it might be damaged.
1. Open the carrier sheet with the transparent sheet face up, and then insert the original also
face up.
Align the original with the fold of the carrier sheet.
49
Page 52
DHJ312
DHJ279
2. Getting Started
2. Using both hands, hold the carrier sheet face down, and carefully insert the folded edge
of the carrier sheet into the insertion area.
Setting the Original Hangers
The original hangers (optional) are useful when scanning two or more originals at a time.
Up to A1 (D) size originals can be placed on the hangers.
Attach each of the original hangers to the front of the machine.
Insert large originals, such as A1 (D) sheets, into the original hangers so they are in the landscape
orientation.
50
Page 53
DHJ280
Placing Originals
51
Page 54
2. Getting Started
52
Page 55
3. Copy
This chapter describes frequently used copier functions and operations. For information not included in
this chapter, see Copy/ Document Server available on our website.
Original and Copy Output Locations
Specify original and copy output locations before copying. For details, see page 44 "Placing Originals".
Original Output Locations
Three types of original output locations are available.
Original top output
Originals are ejected onto the original stacker or the original output to upper front auxiliary tray.
1. Press [Top].
Originals are ejected onto the original stacker or the original output to upper front auxiliary tray.
Original rear output
Originals are ejected onto the original output guides.
53
Page 56
3. Copy
1. Press [Rear].
Originals are ejected onto the original output guides.
Copy Output Locations
Two types of copy output locations are available.
Front copy output
Prints are delivered through the front paper output exit.
1. Make sure [Front] is selected under Copy Output Location.
Prints are delivered through the front paper output exit.
Rear copy output
Prints are delivered through the rear paper output exit.
54
Page 57
1. Select [Rear] under Copy Output Location.
Prints are delivered through the rear paper output exit.
Original and Copy Output Locations
55
Page 58
DHJ243
3. Copy
Basic Procedure
To make copies of originals, place them on the original table. For details, see "Placing Originals", Paper
Specifications and Adding Paper.
To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight
of the paper you are using. For details, see "System Settings", Connecting the Machine/ System
Settings.
1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on
the [Home] screen.
2. Make sure that no previous settings remain.
When there are previous settings remaining, press the [Reset] key.
3. Set the output locations for originals and copies, and then prepare to use them.
4. Select an original orientation that matches the orientation of your originals.
5. Make desired settings.
6. Enter the number of copies with the number keys.
The maximum copy quantity that can be entered is 99.
7. Place the original on the original table.
The original feeds into the machine automatically, and copying starts.
If [Press Start Key] is selected for [Feed Start Method], copying starts after you press the [Start] key.
For details, see "System Settings", Connecting the Machine/ System Settings.
8. When the copy job is finished, press the [Reset] key to clear the settings.
56
Page 59
CPH016
CKN004
Reducing or Enlarging Originals
Reducing or Enlarging Originals
This section describes methods of reducing or enlarging images by specifying a reproduction ratio, or a
paper size.
Base Point
The upper right corner is the base point.
In addition to the functions described in this section, advanced reduce/enlarge copy functions are also
available. For details about these functions, see "Advanced Reduce/Enlarge Copying", Copy/
Document Server.
• The reproduction ratio is between 25 and 400%.
Preset Reduce / Enlarge
This function allows you to reduce or enlarge images by selecting a preset ratio.
You can register up to three frequently used reproduction ratios other than the preset reduce/enlarge
ratios.
57
Page 60
CKN007
3. Copy
1. Press [Reduce / Enlarge].
2. Select a ratio, and then press [OK].
3. Place the original, and start scanning.
Zoom
You can specify the reproduction ratio in increments of 0.1%.
To specify a reproduction ratio, enter the ratio using the number keys or specify the ratio with [ ] or
[ ].
This section describes how to enter the ratio using the number keys.
58
Page 61
1. Press [Reduce / Enlarge].
CKN008
2. Press [Number keys].
3. Enter the desired ratio with the number keys, and then press [ ].
Reducing or Enlarging Originals
4. Press [OK] twice.
5. Place the original, and start scanning.
Auto Reduce / Enlarge
The machine automatically detects the original size and then selects an appropriate reproduction ratio
based on the paper size you select.
• You cannot use the bypass tray with this function.
59
Page 62
3. Copy
This is useful to copy different size originals to the same size paper.
To ensure the print result you require is produced, specify the original orientation before using Auto
Reduce / Enlarge. Make sure that the original orientation setting matches the actual orientation of your
original. For details, see "Original Orientation", Copy/ Document Server.
The original sizes and orientations you can use with this function are as follows:
(mainly Europe)
A0 , A1 , A2 , A3 , A4 , B1 JIS , B2 JIS , B3 JIS , B4 JIS
(mainly North America)
• Engineering
E (34 × 44) , D (22 × 34) , C (17 × 22) , B (11 × 17) , A (81/2 × 11) , 81/
× 14
• Architecture
E (36 × 48) , D (24 × 36) , C (18 × 24) , B (12 × 18) , A (9 × 12)
• Others
81/2 × 13 , 30 × 21 , 30 × 42
1. Press [Auto Reduce / Enlarge].
2. Select the paper size.
3. Place the original, and start scanning.
2
User Auto Reduce / Enlarge
When the original is placed, the machine automatically enlarges or reduces the image to fit the paper
size specified in advance.
• You cannot use the bypass tray with this function.
Using User Tools allows you to specify how much each original is enlarged or reduced.
You can select the following combinations:
60
Page 63
Reducing or Enlarging Originals
(mainly Europe)
Original size Copy size
A0 A0, A1, A2, A3, A4, B1 JIS, B2 JIS, B3
JIS, B4 JIS
A1
A2
A3
A4
B1 JIS
B2 JIS
B3 JIS
B4 JIS
(mainly North America)
Original size Copy size
Engineering E (34 × 44) E (34 × 44), D (22 × 34), C (17 × 22),
B (11 × 17), A (81/2 × 11)
D (22 × 34)
C (17 × 22)
B (11 × 17)
A (81/2 × 11)
Architecture E (36 × 48) E (36 × 48), D (26 × 36), C (18 × 24),
B (12 × 18), A (9 × 12)
D (24 × 36)
C (18 × 24)
B (12 × 18)
A (9 × 12)
61
Page 64
3. Copy
1. Press [User Auto R/E].
2. Check that the combination selected for User Auto Reduce / Enlarge is the one you want.
3. Place the original, and start scanning.
62
Page 65
CKN014
CKN015
Combined Copying
Combined Copying
This mode can be used to select a reproduction ratio automatically and copy the originals onto a single
sheet of copy paper.
The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is
different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to
make copies properly.
• You cannot use the paper bypass tray with this function.
There are three types of One-Sided Combine.
• 1 Sided 2 Originals Combine 1 Side
Copies two 1-sided originals to one side of a sheet.
• 1 Sided 4 Originals Combine 1 Side
Copies four 1-sided originals to one side of a sheet.
• 1 Sided 8 Originals Combine 1 Side
Copies eight 1-sided originals to one side of a sheet.
Orientation of the original and image position of Combine
The image position of Combine differs according to original orientation and the number of originals
to be combined.
• Portrait ( ) originals
• Landscape ( ) originals
63
Page 66
CKN016
3. Copy
1. Press [Combine].
2. Select the number of originals to combine.
3. Press [OK].
4. Select the paper size.
5. Place the original, and start scanning.
64
Page 67
Specifying the Length of Copy Paper Cut
Specifying the Length of Copy Paper Cut
Specify the length to cut the paper loaded in the paper roll tray.
• You cannot cut the paper in the bypass tray.
The following paper cut methods are available:
Synchro Cut
Cuts the paper at the same length as the original. If the copy is enlarged or reduced, the machine
calculates the appropriate length for the magnification ratio and cuts the paper.
Preset Cut
Cuts the paper at a preset size, regardless of the size of the original. You can use this to copy
different sized originals to the same size.
Variable Cut
Cuts the paper to the size entered.
Synchro Cut
Cuts the paper at the same length as the original. If the copy is enlarged or reduced, the machine
calculates the appropriate length for the magnification ratio and cuts the paper.
1. Select a paper roll tray.
2. Select [Synchro Cut].
Preset Cut
Cuts the paper at a preset size, regardless of the size of the original. You can use this to copy different
sized originals to the same size.
65
Page 68
3. Copy
1. Select a preset cut size of the paper roll tray.
(mainly Europe)
Paper roll width Preset Preset
841 mm A0 A1
594 mm A1 A2
420 mm A2 A3
297 mm A3 A4
210 mm A4 -
728 mm B1 JIS B2 JIS
515 mm B2 JIS B3 JIS
364 mm B3 JIS B4 JIS
257 mm B4 JIS -
914 mm 1219 mm 610 mm
880 mm 1189 mm 594 mm
800 mm 1189 mm 594 mm
707 mm 1000 mm 500 mm
680 mm 841 mm 420 mm
660 mm 841 mm 420 mm
625 mm 880 mm 440 mm
66
620 mm 880 mm 440 mm
Page 69
Specifying the Length of Copy Paper Cut
Paper roll width Preset Preset
490 mm 594 mm 297 mm
440 mm 594 mm 297 mm
(mainly North America)
Engineering
Paper roll width Preset Preset
34 inch 34 × 44 22 × 34
22 inch 22 × 34 17 × 22
17 inch 17 × 22 11 × 17
11 inch 11 × 17 81/2 × 11
81/2 inch 81/2 × 11 81/2 × 14
Architecture
Paper roll width Preset Preset
36 inch / 914 mm 36 × 48 24 × 36
30 inch 30 × 42 21 × 30
24 inch 24 × 36 18 × 24
18 inch 18 × 24 12 × 18
12 inch 12 × 18 9 × 12
9 inch 9 × 12 -
Variable Cut
Cuts the paper to the size entered.
67
Page 70
3. Copy
1. Select [Variable Cut].
2. Enter the length with the number keys, and then press [ ].
Type 1: 210 - 15,000mm (8.3 - 590.5 inches)
Type 2: 210 - 30,000mm (8.3 - 1181.1 inches)
3. Press [OK].
4. Select a paper roll tray.
68
Page 71
Copying from the Bypass Tray
Copying from the Bypass Tray
Use the bypass tray to copy onto paper sizes that cannot be loaded on the paper roll trays, or cut paper
tray.
About how to load paper in the bypass tray, see Paper Specifications and Adding Paper for details.
Paper that has a vertical length of 210 - 914.4 mm (8.3 - 36.00 inches) and a horizontal length of 182
- 2000 mm (7.2 - 78.7 inches) can be copied from the bypass tray.
1. Load the paper face up in the bypass tray.
The bypass tray ( ) is automatically selected.
2. Press the [ ] key.
3. Press [Paper Size].
4. Specify the size of the paper, and the press [OK].
5. Press [Paper Type].
6. Specify the type of the paper as necessary, and then press [OK] twice.
• If you specify [Display Automatically] for [Paper Settings Screen for Bypass], you can display the
[Bypass Tray Paper] screen by pressing [ ] instead of pressing the [ ] key. For details, see
"General Features", Copier / Document Server Features.
• If the bypass tray is not automatically selected, press [ ].
Copying onto Regular Size Paper from the Bypass Tray
1. Load the paper face up in the bypass tray.
The bypass tray ( ) is automatically selected.
2. Press the [ ] key.
3. Press [Paper Size].
4. Select the paper size.
69
Page 72
3. Copy
5. Press [OK] twice.
Copying onto Custom Size Paper from the Bypass Tray
Paper that has a horizontal length of 210.0–914.4 mm (8.3–36.00 inches) and a vertical length of
182.0–2000.0 mm (7.2–78.7 inches) can be fed in from the bypass tray. Note however that the
limitation on the horizontal and vertical length range will vary depending on which options are installed.
1. Load the paper face up in the bypass tray.
The bypass tray (
2. Press the [ ] key.
3. Press [Paper Size].
4. Press [Custom Size].
5. Enter the horizontal size with the number keys, and then press [ ].
6. Enter the vertical size with the number keys, and then press [ ].
7. Press [OK] twice.
) is automatically selected.
Registering a custom size
You can register one custom paper size. This allows you to recall the settings quickly, which is
convenient if you often use a certain type of paper that the machine does not detect automatically.
70
Page 73
1. Select the bypass tray ( ).
2. Press [Paper Size].
3. Press [Custom Size].
4. Enter the horizontal size with the number keys, and then press [ ].
5. Enter the vertical size with the number keys, and then press [ ].
6. Press [Program].
7. Press [Exit].
Copying from the Bypass Tray
8. Press [OK] twice.
Recalling the registered custom size
This procedure allows you to recall the settings that have been registered for a custom size paper.
1. Select the bypass tray ( ).
2. Press [Paper Size].
3. Press [Custom Size].
4. Press [Recall].
5. Press [OK] twice.
71
Page 74
CKN018
CKN019
3. Copy
Sort
The machine assembles copies as sets in sequential order.
• You cannot use the bypass tray with Rotate Sort.
Sort
Copies are assembled as sets in sequential order.
Rotate Sort
Every other copy set is rotated by 90 degrees ( ) and delivered to the output basket.
To use the Rotate Sort function, two paper tray that can be fed paper of the same size and type,
but in different orientation ( ), are required. For details, see "Tray Paper Settings", Connecting
the Machine/ System Settings.
72
Page 75
1. Press [Finishing].
2. Select [Sort] or [Rotate Sort], and then press [OK].
Sort
3. Enter the number of copy sets using the number keys.
4. Place your original, and start scanning.
To confirm the type of finishing, press the [Sample Copy] key.
Scan each page of your original.
Press the [
] key after all the originals have been scanned.
Changing the Number of Sets
You can change the number of copy sets during copying.
• This function can be used only when the Sort function is selected.
1. While "Copying..." is displayed, press the [Stop] key.
73
Page 76
3. Copy
2. Enter the number of copy sets with the number keys.
3. Press [Continue].
Copying starts again.
74
Page 77
Storing Data in the Document Server
Storing Data in the Document Server
The Document Server enables you to store documents being read with the copy feature on the hard disk
of this machine. Thus you can print them later applying necessary conditions.
You can check the stored documents on the Document Server screen. For details about the Document
Server, see page 105 "Storing Data".
• You cannot use the paper bypass tray with this function.
1. Press [Store File].
2. Enter a user name, file name, or password if necessary.
3. Specify a folder in which to store the document if necessary.
4. Press [OK].
5. Place the original, and start scanning.
The original feeds into the machine automatically, and copying starts. The scanned data is also
stored in the memory. If you want to store another document, do so after copying is complete.
75
Page 78
3. Copy
76
Page 79
4. Print
This chapter describes frequently used printer functions and operations. For information not included in
this chapter, see Print available on our website.
Displaying the Printer Driver Properties
This section explains how to open the printer driver properties from [Devices and Printers].
• Manage Printers permission is required to change the printer settings. Log on as an Administrators
group member.
• You cannot change the machine default settings for individual users. Settings made in the printer
properties dialog box are applied to all users.
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the icon of the printer you want to use.
3. Click [Printer properties].
77
Page 80
4. Print
Standard Printing
• If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an
error message might appear when the print job is complete. In this case, check if the document was
printed.
1. Click the WordPad menu button in the upper left corner of the window, and then click
[Print].
2. In the [Select Printer] list, select the printer you want to use.
3. Click [Preferences].
4. Select the [Frequently Used Settings] tab.
5. In the "Job Type:" list, select [Normal Print].
6. In the "Document Size:" list, select the size of the original to be printed.
7. In the "Orientation" area, select [Portrait] or [Landscape] as the orientation of the
original.
8. In the "Paper Type:" list, select the type of paper that is loaded in the paper tray.
9. In the "Input Tray:" list, select the paper tray that contains the paper you want to print
onto.
If you select [Auto Tray Select] in the "Input Tray:" list, the source tray is automatically selected
according to the paper size and type specified.
10. If you want to print multiple copies, specify a number of sets in the "Copies:" box.
11. Click [OK].
12. Start printing from the application's [Print] dialog box.
78
Page 81
Combining Multiple Pages into Single Page
Combining Multiple Pages into Single Page
This section explains how to print multiple pages onto a single sheet. The combine printing function
allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet.
1. Click the WordPad menu button in the upper left corner of the window, and then click
[Print].
2. In the [Select Printer] list, select the printer you want to use.
3. Click [Preferences].
4. Click the [Detailed Settings] tab.
5. In the "Menu:" box, click [2 Sided/Layout/Booklet].
6. Select the combination pattern in the "Layout:" list, and then specify the method for
combining pages in the "Page Order:" list.
To draw a border line around each page, select [Draw Frame Border].
7. Change any other print settings if necessary.
8. Click [OK].
9. Start printing from the application's [Print] dialog box.
Types of Combine Printing
This function allows you to print 2, 4, 6, 9, or 16 pages at reduced size onto a single sheet and to
specify a page ordering pattern for the combination. When combining 4 or more pages onto a single
sheet of paper, four patterns are available.
The following illustrations show example page ordering patterns for 2- and 4-page combinations.
2 Pages per Sheet
Orientation
Portrait
Landscape
From Left to Right/Top to
Bottom
From Right to Left/Top to
Bottom
79
Page 82
4. Print
4 Pages per Sheet
Right, then Down Down, then Right Left, then Down Down, then Left
80
Page 83
DHJ243
Locked Print
Locked Print
Sending a Locked Print file
1. Click the WordPad menu button in the upper left corner of the window, and then click
[Print].
2. In the "Select Printer" list, select the printer you want to use.
3. Click [Preferences].
4. In the "Job Type:" list, click [Locked Print].
5. Click [Details...].
6. Enter a User ID in the "Enter User ID:" box, and then enter a password in the "Password:"
box.
7. Click [OK].
8. Change any other print settings if necessary.
9. Click [OK].
10. Start printing from the application's [Print] dialog box.
Printing a Locked Print file using the control panel
• When printing is completed, the stored file will be deleted.
1. Press the [Home] key on the top left of the control panel, and press the [Printer] icon on
the [Home] screen.
81
Page 84
4. Print
2. Press the [Print Jobs] tab.
3. Press [Locked Print Job].
4. Select the files you want to print.
You can select all the Locked Print files at once by pressing [Select All Jobs] after selecting a file.
5. Press [Print].
6. Enter the password using the number keys, and then press [OK].
7. Enter the number of copies using the number keys if necessary, and then press [Print].
82
Page 85
Hold Print
DHJ243
Sending a Hold Print file
1. Click the WordPad menu button in the upper left corner of the window, and then click
[Print].
2. In the "Select Printer" list, select the printer you want to use.
3. Click [Preferences].
4. In the "Job Type:" list, click [Hold Print].
5. Click [Details...].
6. Enter a User ID in the "Enter User ID:" box.
You can optionally set a file name of a Hold Print file.
7. To specify the print time of the document, select the [Set Print Time] check box, and then
specify the time.
You can specify the time in 24-hour format.
Hold Print
8. Click [OK].
9. Change any other print settings if necessary.
10. Click [OK].
11. Start printing from the application's [Print] dialog box.
Printing a Hold Print file using the control panel
• When printing is completed, the stored file will be deleted.
1. Press the [Home] key on the top left of the control panel, and press the [Printer] icon on
the [Home] screen.
83
Page 86
4. Print
2. Press the [Print Jobs] tab.
3. Press [Hold Print Job].
4. Select the files you want to print.
You can select all the Hold Print files at once by pressing [Select All Jobs] after selecting a file.
5. Press [Print].
6. Enter the number of copies using the number keys if necessary, and then press [Print].
84
Page 87
Stored Print
Sending a Stored Print file
1. Click the WordPad menu button in the upper left corner of the window, and then click
[Print].
2. In the "Select Printer" list, select the printer you want to use.
3. Click [Preferences].
4. In the "Job Type:" list, select the print method to be used for Stored Print files.
You can select two methods of Stored Print:
• Stored Print
Stores the file in the machine and prints it later using the control panel.
• Store and Print
Prints the file at once and also stores the file in the machine.
Stored Print
5. Click [Details...].
6. Enter a User ID in the "Enter User ID:" box.
You can optionally set a file name and a password of a Stored Print file.
7. Click [OK].
8. Change any other print settings if necessary.
9. Click [OK].
10. Start printing from the application's [Print] dialog box.
Printing a Stored Print file using the control panel
• The Stored Print files are not deleted even after the printing has been completed. For the procedure
to delete the documents, see "Deleting Stored Print files", Print.
85
Page 88
DHJ243
4. Print
1. Press the [Home] key on the top left of the control panel, and press the [Printer] icon on
the [Home] screen.
2. Press the [Print Jobs] tab.
86
3. Press [Stored Print Job].
4. Select the files you want to print.
You can select all the Stored Print files at once by pressing [Select All Jobs] after selecting a file.
5. Press [Print].
If you set the password in the printer driver, enter the password.
If multiple print files are selected, and some of these require a password, the machine prints files
that correspond to the entered password and files that do not require a password. The number of
files to be printed is displayed on the confirmation screen.
6. Enter the number of copies using the number keys if necessary, and then press [Print].
Page 89
Saving and Printing Using the Document Server
Saving and Printing Using the Document
Server
The Document Server enables you to store documents on the machine's hard disk, and allows you to edit
and print them as necessary.
• Applications with their own drivers, such as PageMaker, do not support this function.
• Do not cancel the file transfer process while the data is being sent to the Document Server. The
process may not be canceled properly. If you accidentally cancel a print job, use the control panel
of the machine to delete the transferred data. For details about how to delete documents that are
stored in the Document Server, see "Deleting Stored Documents", Copy/ Document Server, or
Web Image Monitor Help.
• Up to 3,000 files can be stored in the Document Server. New files cannot be stored when 3,000
files have already been stored. Even if less than 3,000 files are stored, new files cannot be stored
when
• The number of pages in a document exceeds 1,000.
• The total number of stored pages in the machine and the sent data has reached 3,000 (It may
be fewer depending on the print data).
• The hard disk is full.
You can send data created on a client computer to the Document Server.
Storing Documents in Document Server
• If the machine is not used as the Document Server, the maximum number of the documents that can
be stored in the server may be less than the number described in the specification.
1. Click the WordPad menu button in the upper left corner of the window, and then click
[Print].
2. In the "Select Printer" list, select the printer you want to use.
3. Click [Preferences].
4. In the "Job Type:" list, click [Document Server].
5. Click [Details...].
6. Enter a user ID, file name, and password as required.
7. Specify the folder number to store the document in the "Folder Number" box.
When "0" is specified in the "Folder Number:" box, documents will be saved in the Shared folder.
87
Page 90
4. Print
8. If the folder is protected by a password, enter the password in the "Folder Password:"
box.
9. Click [OK].
10. Change any other print settings if necessary.
11. Click [OK].
12. Start printing from the application's [Print] dialog box.
• You can print the documents stored in the Document Server using the control panel. For details, see
page 107 "Printing Stored Documents".
Managing Documents Stored in Document Server
If this machine is configured as a network printer using TCP/IP, you can view or delete the documents
stored in the machine's Document Server using Web Image Monitor from a client computer connected to
the network. You can print and operate this machine remotely without operating the control panel.
88
Page 91
5. Scan
DHJ243
This chapter describes frequently used scanner functions and operations. For information not included in
this chapter, see Scan available on our website.
Basic Procedure When Using Scan to Folder
• Before performing this procedure, see "Preparation for Sending by Scan to Folder", Scan and
confirm the details of the destination computer. See also "Registering Folders", Connecting the
Machine/ System Settings, and register the address of the destination computer to the address
book.
1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on
the [Home] screen.
2. Make sure that no previous settings remain.
If a previous setting remains, press the [Reset] key.
3. Press the [Folder] tab.
89
Page 92
5. Scan
4. If necessary, specify the scan settings according to the original to be scanned.
Example: Scanning the document in color mode, and saving as a PDF file.
• Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab.
• Press [PDF] under [Send File Type / Name].
5. If necessary, press [Next Original Wait].
6. Specify the destination.
You can specify multiple destinations.
7. Place the originals.
If scanning does not start automatically, press the [Start] key.
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information
The following procedures explain how to create a shared folder on a computer running Windows, and
how to confirm the computer's information. In these examples, Windows 7 Ultimate is the operating
system, and the computer is a member in a network domain. Write down the confirmed information.
Step 1: Confirming the user name and computer name
Confirm the user name and the name of the computer you will send scanned documents to.
1. On the [Start] menu, point to [All Programs], then [Accessories], and then click on
[Command Prompt].
2. Enter the command "ipconfig/all", and then press the [Enter] key.
3. Confirm the name of the computer.
The computer's name is displayed under [Host Name].
You can also confirm the IPv4 address. The address displayed under [IPv4 Address] is the IPv4
address of the computer.
90
Page 93
Basic Procedure When Using Scan to Folder
4. Next, enter the command "set user", and then press the [Enter] key. (Be sure to put a
space between "set" and "user".)
5. Confirm the user name.
The user name is displayed under [USERNAME].
Step 2: Creating a shared folder on a computer running Microsoft Windows
Create a shared destination folder in Windows and enable sharing. In the following procedure, a
computer which is running under Windows 7 Ultimate and participating in a domain is used as an
example.
• You must log in as an Administrators group member to create a shared folder.
• If "Everyone" is left selected in Step 6, the created shared folder will be accessible by all users. This
is a security risk, so we recommend that you give access rights only to specific users. Use the
following procedure to remove "Everyone" and specify user access rights.
1. Create a folder, just as you would create a normal folder, in a location of your choice on
the computer.
2. Right-click the folder, and then click [Properties].
When using Windows XP, right-click the folder, and then click [Sharing and Security].
3. On the [Sharing] tab, select [Advanced Sharing...].
When using Windows XP, on the [Sharing] tab, select [Share this folder].
Proceed to Step 5.
4. Select the [Share this folder] check box.
5. Click [Permissions].
6. In the [Group or user names:] list, select "Everyone", and then click [Remove].
7. Click [Add...].
8. In the [Select Users or Groups] window, click [Advanced...].
9. Specify one or more object types, select a location, and then click [Find Now].
10. From the list of results, select the groups and users you want to grant access to, and then
click [OK].
11. In the [Select Users or Groups] window, click [OK].
12. In the [Group or user names:] list, select a group or user, and then, in the [Allow] column
of the permissions list, select either the [Full Control] or [Change] check box.
Configure the access permissions for each group and user.
13. Click [OK].
91
Page 94
5. Scan
Step 3: Specifying access privileges for the created shared folder
If you want to specify access privileges for the created folder to allow other users or groups to access
the folder, configure the folder as follows:
1. Right-click the folder created in Step 2, and then click [Properties].
2. On the [Security] tab, click [Edit...].
3. Click [Add...].
4. In the [Select Users or Groups] window, click [Advanced...].
5. Specify one or more object types, select a location, and then click [Find Now].
6. From the list of results, select the groups and users you want to grant access to, and then
click [OK].
7. In the [Select Users or Groups] window, click [OK].
8. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column
of the permissions list, select either the [Full Control] or [Modify] check box.
9. Click [OK].
Registering an SMB Folder
1. Press the [Home] key on the top left of the control panel, and press the [Address Book
Management] icon on the [Home] screen.
2. Check that [Program / Change] is selected.
3. Select the name whose folder you want to register.
Press the name key, or enter the registered number using the number keys.
4. Press [Auth. Info], and then press [ Next].
5. Press [Specify Other Auth. Info] on the right side of "Folder Authentication".
When [Do not Specify] is selected, the SMB User Name and SMB Password that you have
specified in "Default User Name / Password (Send)" of File Transfer settings are applied.
6. Press [Change] under "Login User Name".
7. Enter the login user name of the destination computer, and then press [OK].
8. Press [Change] under "Login Password".
9. Enter the password of the destination computer, and then press [OK].
10. Enter the password again to confirm, and then press [OK].
11. Press [Folder].
92
Page 95
Basic Procedure When Using Scan to Folder
12. Check that [SMB] is selected.
13. Press [Change] or [Browse Network], and then specify the folder.
To specify a folder, you can either enter the path manually or locate the folder by browsing the
network.
14. Press [Connection Test] to check the path is set correctly.
15. Press [Exit].
If the connection test fails, check the settings, and then try again.
16. Press [OK].
17. Press the [User Tools/Counter] key.
Locating the SMB folder manually
1. Press [Change] under "Path".
2. Enter the path where the folder is located.
For example: if the name of the destination computer is "User", and the folder name is "Share", the
path will be \\User\Share.
If the network does not allow automatic obtaining of IP addresses, include the destination
computer's IP address in the path. For example: if the IP address of the destination computer is
"192.168.0.191", and the folder name is "Share", the path will be \\192.168.0.191\Share.
93
Page 96
5. Scan
3. Press [OK].
If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the
path again.
Locating the SMB folder using Browse Network
1. Press [Browse Network].
The client computers sharing the same network as the machine appear.
Network display only lists client computers you are authorized to access.
2. Select the group that contains the destination computer.
3. Select the computer name of the destination computer.
Shared folders under it appear.
You can press [Up One Level] to switch between levels.
4. Select the folder you want to register.
5. Press [OK].
Deleting an SMB Registered Folder
1. Press the [Home] key on the top left of the control panel, and press the [Address Book
Management] icon on the [Home] screen.
2. Check that [Program / Change] is selected.
3. Select the name whose folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
4. Press [Folder].
5. Press the protocol which is not currently selected.
A confirmation message appears.
94
Page 97
6. Press [Yes].
7. Press [OK].
8. Press the [User Tools/Counter] key.
Entering the Path to the Destination Manually
1. Press [Manual Entry].
Basic Procedure When Using Scan to Folder
2. Press [SMB].
3. Press [Manual Entry] on the right side of the path field.
4. Enter the path for the folder.
In the following example path, the shared folder name is "user" and the computer name is
"desk01":
\\desk01\user
5. Press [OK].
6. Depending on the destination setting, enter the user name for logging in to the computer.
Press [Manual Entry] to the right of the user name field to display the soft keyboard.
7. Depending on the destination setting, enter the password for logging in to the computer.
Press [Manual Entry] for the password to display the soft keyboard.
8. Press [Connection Test].
A connection test is performed to check whether the specified shared folder exists.
9. Check the connection test result, and then press [Exit].
10. Press [OK].
95
Page 98
DHJ243
5. Scan
Basic Procedure for Sending Scan Files by Email
1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on
the [Home] screen.
2. Make sure that no previous settings remain.
If a previous setting remains, press the [Reset] key.
3. Press the [Email] tab.
4. If necessary, specify the scan settings according to the original to be scanned.
96
Example: Scanning the document in color mode, and saving as a PDF file.
Page 99
Basic Procedure for Sending Scan Files by E-mail
• Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab.
• Press [PDF] under [Send File Type / Name].
5. If necessary, press [Next Original Wait].
6. Specify the destination.
You can specify multiple destinations.
7. To specify the e-mail sender, press [Sender Name], and then press [OK].
8. To use Message Disposition Notification, press [Recept. Notice].
If you select [Recept. Notice], the selected e-mail sender will receive e-mail notification when the email recipient has opened the e-mail.
9. Place the originals.
If scanning does not start automatically, press the [Start] key.
Registering an E-mail Destination
1. Press the [Home] key on the top left of the control panel, and press the [Address Book
Management] icon on the [Home] screen.
2. Check that [Program / Change] is selected.
3. Select the name whose e-mail address you want to register.
Press the name key, or enter the registered number using the number keys.
4. Press [Email].
5. Press [Change] under "Email Address".
97
Page 100
5. Scan
6. Enter the e-mail address.
7. Press [OK].
8. Select [Email].
If [Email] is specified, registered e-mail addresses appear in the address display on the scanner
function screen.
9. Press [OK].
10. Press the [User Tools/Counter] key.
Deleting an E-mail Destination
1. Press the [Home] key on the top left of the control panel, and press the [Address Book
Management] icon on the [Home] screen.
2. Check that [Program / Change] is selected.
3. Select the name whose e-mail address you want to delete.
Press the name key, or enter the registered number using the number keys. You can search by the
registered name, user code, folder name, or e-mail address.
4. Press [Email].
5. Press [Change] under "Email Address".
6. Press [Delete All], and then press [OK].
7. Press [OK].
8. Press the [User Tools/Counter] key.
98
Loading...