Ricoh MP C6502SP User Guide

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For safe and correct use, be sure to read the Safety Information in "Read This First" before using the machine.

For information not in this manual, refer to

the HTML/PDF ﬁles on the supplied

CD-ROM.

Troubleshooting

Adding Paper and Toner

Web Image Monitor

Document Server

Scan

Fax

Copy

Getting Started

What You Can Do with This Machine

User Guide

Guide to the Names and Functions

1 4 5 6 732

1213141516171819

of the Machine's Control Panel

This illustration shows the control panel of the machine with options fully installed.

[Home] key1.

Press to display the [Home] screen. For details, see "How to Use the [Home] Screen".

Function keys2.

No functions are registered to the function keys as a factory default. You can register often used functions, programs, and Web pages. For details,

see "Conguring function keys", Getting Started

Display panel3.

Displays keys for each function, operation status, or messages. See "How to Use the Screens on

the Control Panel", Getting Started

[Reset] key4.

Press to clear the current settings.

[Program] key (copier, Document Server, 5. facsimile, and scanner mode)

Press to register frequently used settings, or • to recall registered settings. See "Registering Frequently Used Functions", Convenient Functions .

Press to program defaults for the initial • display when modes are cleared or reset, or immediately after the main power switch is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions

[Interrupt] key6.

Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server

Main power indicator7.

The main power indicator goes on when you turn on the main power switch.

[Energy Saver] key8.

Press to switch to and from Low Power mode or Sleep

mode. See "Saving Energy", Getting Started

When the machine is in Low Power mode, the [Energy Saver] key is lit. In Sleep mode, the

[Energy Saver] key ashes slowly.

The icon on the [Energy Saver] key in this manual may be different from the one on your machine, depending on when it was manufactured.

[Login/Logout] key9.

Press to log in or log out.

[User Tools/Counter] key10.

User Tools• Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting the Machine/ System Settings

Counter• Press to check or print the counter value. See "Counter", Maintenance and

Specications

You can nd out where to order expendable

supplies and where to call when a malfunction occurs. You can also print these details. See "Checking Inquiry Using the User Tools",

Maintenance and Specications

[Simple Screen] key11.

Press to switch to the simple screen. See

"Switching Screen Patterns", Getting Started

[ # ] key (Enter key)12.

Press to conrm values entered or items specied.

[Start] key13.

Press to start copying, printing, scanning, or sending.

[Sample Copy] key14.

Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample Copy", Copy/ Document Server

[Stop] key15.

Press to stop a job in progress, such as copying,

scanning, faxing, or printing.

[Clear] key16.

Press to delete a number entered.

Number keys17.

Use to enter the numbers for copies, fax numbers

and data for the selected function.

[Check Status] key18.

Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information.

Data In indicator (facsimile and printer 19. mode)

Flashes when the machine is receiving print jobs

or LAN-Fax documents from a computer. See Fax

and Print .

Communicating indicator, Fax Received 20.

indicator, Condential File indicator

Communicating indicator• Lights continuously during data transmission and reception.

Fax Received indicator• Lights continuously while data other than

personal box or Memory Lock le is being received and stored in the fax memory. See "Substitute Reception", Fax

Condential File indicator• Lights continuously while personal box data

is being received. Blinks while Memory

Lock le is being received. See "Personal Boxes" and "Printing a File Received with Memory Lock", Fax

Media access lamp21.

Lights up when a removable memory device is inserted in the media slot.

Media slots22.

Use to insert an SD card or a USB ash memory

device.

Simple Screen

When you press the {Simple Screen} key, the screen changes to the simplified display. Letters and keys are displayed at a larger size, making operations easier. Certain keys do not appear on the simplified display.

Tips

Quick Reference Copy Guide

Paper Size

You can check the paper size using the scale on the exposure glass.

Auto Image Density

Dark texture originals will be copied so that background will not be reproduced.

Auto Paper Select

Selects a suitable size of paper automatically.

How to make Copies...

(Placing Originals, Paper Specifications and Adding Paper , Basic Copying)

A Press the {Home} key on the top left of

the control panel, and press the [Copier] icon on the [Home] screen.

B Press the {Reset} key.

C Place the originals.

• ExposureGlass (Face down)

Auto Document

• 

Feeder (Face up)

How to select a color mode...

(Color Copying)

A Select a color mode.

How to save paper...

See if original is 1-sided or

(Basic Copying)

2-sided (duplex).

B Press [Dup./Combine/Series].

C Select the original and copy types and/or

the orientation.

Place the originals, and then press the {Start} key.

Duplex

1-Sided → 2-Sided

Copies two 1-sided pages on one 2-sided page.

2-Sided → 2-Sided

Copies one 2-sided page on one 2-sided page.

Make desired settings.

E Enterthenumberofcopies.

F Press the {Start} key.

How to Reduce/Enlarge...

(Basic Copying)

Auto Reduce/Enlarge

A Press [Auto Reduce /

Enlarge].

B Select the paper size.

Place the originals, and then press the {Start} key.

Preset Reduce/Enlarge

A Press[Reduce/Enlarge].

B Select a ratio, and then

press [OK].

Place the originals, and then press the {Start}

key. (Paper size is selected automatically.)

Combine

1-sided Combine

Copies multiple 1-sided or 2-sided originals on one side of copy paper.

2-sided Combine

Copies multiple 1-sided originals on two sides of copy paper.

Copies multiple 2-sided originals on two sides of copy paper.

For more functions on Combine, see "Basic

Copying", Copy/ Document Server

How to finish your document...

(Basic Copying)

Document Server

(Basic Copying)

Staple

A Press [Finishing].

B Press [Finisher].

C Select one of the stapling positions

(Copies will be sorted automatically).

D Press [OK].

E Enterthenumberofcopies.

F Place the originals, and then

press the {Start} key.

Punch

A Press [Finishing].

B Press [Finisher].

C Select one of the punch hole positions

(Copies will be hole punched).

D Press [OK].

E Enterthenumberofcopies.

F Place the originals, and then press the

{Start} key.

Staple and Punch can be done at the

same time.

Why use it...

•To store often used documents centrally and print on demand.

•To reduce network load.

How to use in copy mode...

A Press [Store File].

B Enterafilename,

user name, or password if necessary.



C Specify a folder in which to store the

document if necessary.

D Press [OK].

E Place the originals.

Make the scanning settings for the original.

G Press the {Start} key.

The machine stores scanned originals in memory and makes one set of copies. To find your document, press the {Home} key on the top left of the control panel, and press the [Document Server] icon on the [Home] screen.

Availability of finishing depends on your

configuration.

Advanced features

Reduce/Enlarge

Zoom: You can specify the reproduction •

ratio in increments of 1%.

Magnification: You can specify the horizontal •

and vertical reproduction ratios, individually.

Series Copies

Separately copies the front and back of a •

2-sided original onto two sheets.

Booklet/Magazine

Copies two or more originals in page order.•

For more functions on Document Server,

see "Document Server", Copy/ Document Server

Edit/Stamp

Image Repeat/Double Copies: The original •

image is copied repeatedly.

Centering: Moves image to center.•

Erase:Erasesthecenterand/orallfour•

sides of the original image.

Stamps: Copies with the date, page numbers, etc.•

Cover/Slip Sheet

Front Cover / Back Cover: Create cover sheets.•

Designate: Copies certain pages of the •

original onto designation sheets.

(Basic Copying, Advanced Copying)

Chapter references in this guide refer to the bundled OI CD; Copy/ Document Server .

Quick Reference Fax Guide

How to send a fax...

A Specify a transmission mode:

• MemoryTransmission,or

• ImmediateTransmission(selectedby

pressing [Immed. TX])

B Place the original.

• Exposureglass (face down)

• ADF(faceup)

C Make the scan settings you require.

D Specify a destination.

E Press the {Start} key.

If you choose Memory Transmission, you can send to more destinations at once. To do this, after step 4, specify destinations and press the {Start} key.

(Transmission)

How to program a Destination key...

(Registering Addresses and Users, Connecting the

Machine/ System Settings )

A Press the {User Tools/Counter} key.

B Press [Address Book Mangmnt].

C Check that [Program / Change] is

selected.

D Press [New Program].

E Press [Change] and set user’s

information, press [OK].

F Press [Fax Dest.].

G Press [Change] under Fax Destination,

enter the fax number using the number keys and press [OK].

H Press [OK].

I Press[Exit].

J Press the {User Tools/Counter} key.

How to fax to Document Server...

(Storing a Document)

To send to an Internet Fax, e-mail, or folder destination, press

[InternetFax],[E-mail],

or [Folder] to switch the transmission type.

A Press [Store File].

B Select [Send & Store].

C Set the user name, file name, and

password as necessary, and then press [OK].

D Specify a destination, and then press the

{Start} key.

To send a fax from Document Server:

A Press [Select Stored File].

B Select the documents to be sent, and

then press [OK].

C Specify a destination, and then press the

{Start} key.

How to send at a specific time (Send Later)

(Other Transmission Features)

Using this function, you can instruct the machine to send the fax at a later time via Memory Transmission. Advantage: you can take advantage of offpeak telephone charges, without being at the machine.

A Place the original, and then select the

scan settings you require.

B Press [TX Mode].

C Press [Send Later].

How to cancel a transmission...

Memory + Immediate

Before the original is scanned = before pressing the {Start} key:

A Press the {Reset} key.

While the original is being scanned

A Press the {Stop} key.

B Press [Cancel Scanning] or [Cancel TX].

Memory

After the original is scanned

A Press the {Stop} key.

B Press [Standby File List].

C Select the file you want to cancel.

Press [Stop Transmission], and then press [OK].

E Press[Exit].

How to print the Journal...

(Transmission)

(Changing/Confirming Communication Information)

D Enterthetimeusingthenumberkeys,

and then press [#].

E Press [OK] twice.

Advanced Fax Features

See Fax Operating Instructions:

- SUB/SEPCodes(OtherTransmission

Features) Privacy can be protected when faxing with

aSUB/SEPCode,sinceonlypeoplewho knowtheSUB/SEPCodecanreceiveor

print the fax document.

- Printed reports (Changing/Confirming Communication Information) Inform you if a fax has been saved, sent, or failed to be transmitted.

- LAN-Fax features - Sending a fax from a computer (Fax via Computer)

The Journal is printed automatically after every 50 communications. You can also request a Journal at any time, by following the procedure below.

A Press [TX/RX Status / Print].

B Select [Print Journal].

C Select the printing method:

- [All]

- [Print per File No.]

- [Print per User]

D Press the {Start} key.

E Press[Exit]twice.

Chapter references in this guide refer to the bundled OI CD; Fax and Connecting the Machine/ System Settings .

Quick Reference Scanner Guide

To use the scanner functions, several settings must be made beforehand. For details about these settings, see "Accessing User Tools", Connecting the Machine/ System Settings Scan

on the supplied CD-ROM.

and

How to scan...

Available scan functions:

A ScantoE-mail

B Scan to Folder (SMB/FTP/NCP)

C Scan Using WSD (Web Services on

Devices)

D Store to Hard Disk

E Save to Memory Storage Device

F Scan to Delivery Server

G Scan via TWAIN Driver

For details about C, E, F, and G, see Scan

on the supplied CD-ROM.

How to use Scan to E-mail/Scan to Folder...

(BasicProcedureforSendingScanFilesbyEmail.

Basic Procedure When Using Scan to Folder)

A Press the {Home} key on the top left

of the control panel, and press the [Scanner] icon on the [Home] screen.

G Specify the destination(s). You can specify

multiple destinations.



For scan to e-mail:

Before you select destination(s), make

sure you have selected [To]. If necessary, press [Cc] or [Bcc], and then select destination(s).

H For scan to e-mail only

Specify the e-mail sender.

Depending on the security settings,

the logged-in user may be specified as [Sender Name]

• Tospecifythee-mailsender,press

[Sender Name].

• Selectasender.

• Press[OK].

• Forreception

confirmation e-mail, press [Recept. Notice].

I For scan to e-mail only

Enterasubjectlineifnecessary.

• Press[Subject].

• Enterthesubject.

• Press[OK].

J Press the {Start} key.

B Make sure that no previous settings

remain. If a previous setting remains, press the {Reset} key.

C Pressthe[E-mail]or[Folder]tab.

D Place originals.

E If necessary, specify the scan settings

according to the original to be scanned.

F If necessary, press [Send File Type /

Name] to specify settings such as file name and file format.

How to save to the machine’s hard

How to save to the machine’s hard disk...

disk...

(Storing and Saving the Scanned Documents)

A Press the {Home} key on the top left of

the control panel, and press the [Scanner] icon on the [Home] screen.

B Make sure that no previous settings

remain. If a previous setting remains, press the {Reset} key.

C Place originals.

D Press [Store File].

E Press [Store to HDD].

F If necessary, specify file information,

such as [User Name], [File Name], and [Password].

G Press [OK].

H If necessary, press [Scan Settings]

to specify scanner settings such as resolution and scan size.

I Press the {Start} key.

For details about saving to memory storage device, see "Storing the Scanned Documents to a USB Flash Memory Device or SD Card", Scan supplied CD-ROM.

Why use it?

To store scanned files in the hard disk of the machine for later (shared) use. (See Scan

on the

Registering an E-mail destination...

(Registering Addresses and Users, Connecting the

Machine/ System Settings )

A Press the {User Tools/Counter} key.

B Press [Address Book Mangmnt].

C Check that [Program / Change] is

selected.

D Select the name whose e-mail address

you want to register. Press the name key, or enter the registered number using the number keys.

E Press[E-mail].

F Press[Change],under"E-mailAddress".

G Enterthee-mailaddress.

H Press [OK].

For details about registering folders, see "Registering Addresses and Users", Connecting the Machine/ System Settings

Displaying a list of files stored on the machine’s hard disk

(Storing and Saving the Scanned Documents)

A Press the {Home} key on the top left of

the control panel, and press the [Scanner] icon on the [Home] screen.

B Press [Select Stored File]. The list of

stored files is displayed.

Chapter references in this guide refer to the bundled OI CD; Scan and Connecting the Machine/ System Settings .

How to Read the Manuals.................................................................................................................................6

Symbols Used in the Manuals.......................................................................................................................6

Model-Specific Information............................................................................................................................... 7

Names of Major Features..................................................................................................................................8

1. What You Can Do with This Machine

Reducing my Costs............................................................................................................................................. 9

Converting Documents to Electronic Formats Easily......................................................................................10

Registering Destinations...................................................................................................................................11

Operating the Machine More Effectively...................................................................................................... 12

Customizing the [Home] Screen..................................................................................................................... 13

Making Copies Using Various Functions........................................................................................................14

Printing Data Using Various Functions............................................................................................................16

Utilizing Stored Document...............................................................................................................................17

Connecting Two Machines for Copying........................................................................................................ 18

Sending and Receiving Faxes without Paper.................................................................................................19

Sending and Receiving Faxes via the Internet............................................................................................... 21

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed....................................... 23

Using the Facsimile and the Scanner in a Network Environment.................................................................24

Embedding Text Information in Scanned Files...............................................................................................25

Preventing Information Leakage (Security Functions)....................................................................................26

Centrally Controlling Scan Conditions and Distribution............................................................................... 27

Monitoring and Setting the Machine Using a Computer..............................................................................28

Preventing Unauthorized Copying................................................................................................................. 29

2. Getting Started

Guide to Names and Functions of Components............................................................................................31

Guide to Functions of the Machine's Options................................................................................................35

Guide to Functions of the Machine's External Options.............................................................................35

Changing the Display Language.................................................................................................................... 37

How to Use the [Home] Screen...................................................................................................................... 38

Adding Icons to the [Home] Screen........................................................................................................... 39

Registering Functions in a Program.................................................................................................................43

Example of Programs...................................................................................................................................45

Turning On/Off the Power..............................................................................................................................49

Turning On the Main Power........................................................................................................................49

Turning Off the Main Power........................................................................................................................49

When the Authentication Screen Is Displayed...............................................................................................51

User Code Authentication Using the Control Panel.................................................................................. 51

Logging In Using the Control Panel............................................................................................................51

Logging Out Using the Control Panel.........................................................................................................52

Placing Originals..............................................................................................................................................53

Placing Originals on the Exposure Glass...................................................................................................53

Placing Originals in the Auto Document Feeder....................................................................................... 53

3. Copy

Basic Procedure................................................................................................................................................55

Auto Reduce / Enlarge....................................................................................................................................57

Duplex Copying............................................................................................................................................... 59

Specifying the Original and Copy Orientation.........................................................................................61

Combined Copying......................................................................................................................................... 63

One-Sided Combine................................................................................................................................... 64

Two-Sided Combine....................................................................................................................................65

Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 68

Copying onto Envelopes................................................................................................................................. 69

Copying onto Envelopes from the Bypass Tray.........................................................................................69

Copying onto Envelopes from the Paper Tray...........................................................................................70

Sort.................................................................................................................................................................... 71

Changing the Number of Sets.................................................................................................................... 72

Storing Data in the Document Server............................................................................................................. 74

4. Fax

Basic Procedure for Transmissions (Memory Transmission)..........................................................................75

Sending Originals Using the Exposure Glass (Memory Transmission)................................................... 77

Registering a Fax Destination......................................................................................................................78

Deleting a Fax Destination.......................................................................................................................... 79

Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 81

Sending Originals Using the Exposure Glass (Immediate Transmission)................................................82

Canceling a Transmission................................................................................................................................83

Canceling a Transmission Before the Original Is Scanned...................................................................... 83

Canceling a Transmission While the Original Is Being Scanned.............................................................83

Canceling a Transmission After the Original Is Scanned......................................................................... 84

Storing a Document......................................................................................................................................... 85

Sending Stored Documents.........................................................................................................................86

Printing the Journal Manually..........................................................................................................................88

5. Print

Quick Install...................................................................................................................................................... 89

Displaying the Printer Driver Properties.......................................................................................................... 90

Standard Printing..............................................................................................................................................91

When Using the PCL 6 Printer Driver..........................................................................................................91

Printing on Both Sides of Sheets......................................................................................................................92

When Using the PCL 6 Printer Driver..........................................................................................................92

Types of 2 Sided Printing.............................................................................................................................92

Combining Multiple Pages into Single Page..................................................................................................93

When Using the PCL 6 Printer Driver..........................................................................................................93

Types of Combine Printing.......................................................................................................................... 93

Printing on Envelopes.......................................................................................................................................95

Configuring Envelope Settings Using the Control Panel...........................................................................95

Printing on Envelopes Using the Printer Driver...........................................................................................95

Saving and Printing Using the Document Server........................................................................................... 97

Storing Documents in Document Server.....................................................................................................97

Managing Documents Stored in Document Server...................................................................................98

6. Scan

Basic Procedure When Using Scan to Folder................................................................................................99

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....

.................................................................................................................................................................... 100

Registering an SMB Folder.......................................................................................................................102

Deleting an SMB Registered Folder.........................................................................................................105

Entering the Path to the Destination Manually........................................................................................ 106

Basic Procedure for Sending Scan Files by E-mail......................................................................................107

Registering an E-mail Destination.............................................................................................................108

Deleting an E-mail Destination................................................................................................................. 110

Entering an E-mail Address Manually..................................................................................................... 110

Basic Procedure for Storing Scan Files........................................................................................................ 111

Checking a Stored File Selected from the List......................................................................................... 112

Specifying the File Type................................................................................................................................ 113

Specifying Scan Settings...............................................................................................................................114

7. Document Server

Storing Data................................................................................................................................................... 115

Printing Stored Documents............................................................................................................................ 117

8. Web Image Monitor

Displaying Top Page..................................................................................................................................... 119

9. Adding Paper and Toner

Precautions for Loading Paper......................................................................................................................121

Fanning the Paper..................................................................................................................................... 121

Loading Paper into Tray 1.............................................................................................................................124

Loading Paper into the A3/11 × 17 Tray Unit........................................................................................... 126

Loading Paper into Trays 2 and 3................................................................................................................127

Loading Tab Stock into Trays 2 and 3.....................................................................................................128

Loading Paper into the Bypass Tray.............................................................................................................129

Loading Tab Stock into the Bypass Tray..................................................................................................130

Printing from the Bypass Tray Using the Printer Function........................................................................130

Loading Paper into the Large Capacity Tray...............................................................................................135

Loading Paper into the Wide Large Capacity Tray.................................................................................... 137

Loading Paper into the Interposer................................................................................................................ 139

Loading Paper into the Twin Interposer....................................................................................................... 141

Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 143

Recommended Paper Sizes and Types........................................................................................................146

Thick Paper.................................................................................................................................................159

Envelopes...................................................................................................................................................159

Adding Toner................................................................................................................................................. 164

Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 166

Disposing of Used Toner...........................................................................................................................166

10. Troubleshooting

When a Status Icon Is Displayed..................................................................................................................169

When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 171

When the Machine Makes a Beeping Sound.............................................................................................173

When You Have Problems Operating the Machine...................................................................................174

When Multiple Functions Cannot Be Executed Simultaneously............................................................ 179

Messages Displayed When Using the Copy/Document Server Function................................................181

When Using the Connect Copy Function................................................................................................ 184

Messages Displayed When Using the Facsimile Function......................................................................... 186

When There Is a Problem Specifying the Network Settings.................................................................. 187

When the Remote Fax Function Cannot Be Used...................................................................................193

Messages Displayed When Using the Printer Function..............................................................................196

Messages Displayed on the Control Panel When Using the Printer Function...................................... 196

Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 199

Messages Displayed When Using the Scanner Function...........................................................................210

Messages Displayed on the Control Panel When Using the Scanner Function...................................210

Messages Displayed on the Client Computer.........................................................................................220

When Other Messages Appear...................................................................................................................226

When There Is a Problem Scanning or Storing Originals......................................................................227

When the Home Screen Cannot Be Edited.............................................................................................228

When the Address Book Is Updated....................................................................................................... 228

When Data Cannot Be Sent Due to a Problem with the Destination.....................................................229

When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................230

When Problems Occur While Logging In............................................................................................... 231

When the User Lacks Privileges to Perform an Operation..................................................................... 232

When the LDAP Server Cannot Be Used.................................................................................................232

INDEX...........................................................................................................................................................233

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

Indicates instructions stored in a file on a provided CD-ROM.

(mainly Europe and Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see page 7 "Model-Specific Information".

Model-Specific Information

CUV210

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27, -29

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• Type 1: 120–127 V

• Type 2: 208–240 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Names of Major Features

In this manual, major features of the machine are referred to as follows:

• Auto Document Feeder ADF

• LCIT RT4020 Large Capacity Tray (LCT)

• LCIT RT4030 Wide Large Capacity Tray (Wide LCT)

• Multi-Folding Unit FD4000 Multi-folding unit

1. What You Can Do with This Machine

BRL059S

You can search for a description by what you want to do.

Reducing my Costs

Printing multi-page documents on both sides of sheets (Duplex Copy)

See "Duplex Copying", Copy/ Document Server .

Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax))

See "Combined Copying", Copy/ Document Server .

See "Combine Two Originals", Fax .

Printing received faxes on both sides of sheets (2 Sided Print)

See "Two-Sided Printing", Fax .

Converting received faxes to electronic formats (Paperless Fax)

See "Confirming/Printing/Deleting Received and Stored Documents", Fax .

Sending files from the computer without printing them (LAN-Fax)

See "Sending Fax Documents from Computers", Fax .

Checking how much paper is saved ([Information] screen)

See "How to Use the [Information] Screen", Getting Started .

Reducing electricity consumption

See "Saving Energy", Getting Started .

See "Timer Settings", Connecting the Machine/ System Settings .

BQX138S

1. What You Can Do with This Machine

Converting Documents to Electronic Formats Easily

Sending scan files

See "Basic Procedure for Sending Scan Files by E-mail", Scan .

Sending the URL of the folder in which scan files are stored

See "Sending the URL by E-mail", Scan .

Storing scan files in a shared folder

See "Basic Procedure When Using Scan to Folder", Scan .

Storing scan files on media

See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan

Embedding text information in scanned files

See "Embedding Text Information in Scanned Data", Scan .

Converting transmitted faxes to electronic formats and sending them to a computer

See "Overview of Folder Transmission Function", Fax .

Managing and using documents converted to electronic formats (Document Server)

See "Relationship between Document Server and Other Functions", Copy/ Document Server .

Registering Destinations

BRL060S

Registering Destinations

Using the control panel to register destinations in the Address Book

See "Registering Entered Destinations to the Address Book", Fax .

See "Registering a destination in the address book manually", Scan .

Using Web Image Monitor to register destinations from a computer

See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax .

Downloading destinations registered in the machine to the LAN-Fax driver destination list

See "Using the machine's Address Book as the LAN-Fax destination list", Fax .

BQX139S

1. What You Can Do with This Machine

Operating the Machine More Effectively

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions .

Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/Fax/Scanner))

See "Changing the Default Functions of the Initial Screen", Convenient Functions .

Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print .

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the Printing Preferences Dialog Box", Print .

Adding shortcuts to frequently used programs or Web pages

See "Adding Icons to the [Home] Screen", Convenient Functions .

Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen", Convenient Functions .

Customizing the [Home] Screen

CUM001

The icons of each function are displayed on the [Home] screen.

Customizing the [Home] Screen

• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons.

• You can display only the icons of functions and shortcuts that you use.

• You can change the order of the function and shortcut icons.

• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting Started .

• For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to Customize Them", Convenient Functions .

CJQ601

1. What You Can Do with This Machine

Making Copies Using Various Functions

• You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish.

See "Copying in Color", Copy/ Document Server .

• You can print stamps on copies. Stamps can include background numbers, scanned images, dates, and page numbers.

See "Stamps", Copy/ Document Server .

• You can adjust the color tones and image quality of your copies.

For details about a color adjustment, see "Adjusting Color", Copy/ Document Server .

For details about an image adjustment, see "Image Adjustment", Copy/ Document Server .

• You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine to detect the original size automatically. Also, it enables the machine to select an appropriate reproduction ratio based on the paper size you specify. If the orientation of the original is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees to match it with the copy paper.

See "Reducing or Enlarging Originals", Copy/ Document Server .

• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by copying multiple pages onto single sheets.

For details about duplex copying, see "Duplex Copying", Copy/ Document Server .

For details about combined copying, see "Combined Copying", Copy/ Document Server .

For details about combined copying, see "Booklet/Magazine", Copy/ Document Server .

• You can copy onto various types of paper such as envelopes and OHP transparencies.

See "Copying onto Various Types of Paper", Copy/ Document Server .

Making Copies Using Various Functions

• The finisher allows you to sort, staple, and punch holes in your copies.

See "Finishing", Copy/ Document Server .

CJQ614

1. What You Can Do with This Machine

Printing Data Using Various Functions

• This machine supports network and local connections.

• You can send PDF files directly to the machine for printing, without having to open a PDF application.

See "Printing a PDF File Directly", Print .

• You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver. The following types of print jobs can be selected: Sample Print, Locked Print, Hold Print, and Stored Print.

See "Storing Documents in the Hard Disk Drive and Printing them", Print .

• The finisher allows you to collate, staple, and punch holes in your prints.

For details about stapling, see "Staple", Print .

For details about punching, see "Punch", Print .

• You can print files stored on a removable memory device and specify print conditions such as print quality and print size.

See "Direct Printing from a Memory Storage Device", Print .

CJQ603

Utilizing Stored Document

You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network. You can also change print settings and print multiple documents (Document Server).

• You can retrieve stored documents scanned in scanner mode to your computer.

• Using the file format converter, you can download documents stored in copier, Document Server, or printer mode to your computer.

• For details about how to use the Document Server, see "Storing Data in the Document Server", Copy/ Document Server .

• For details about the Document Server in copier mode, see "Document Server", Copy/ Document Server .

• For details about the Document Server in printer mode, see "Saving and Printing Using the Document Server", Print .

• For details about the Document Server in fax mode, see "Storing a Document", Fax .

• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned Documents", Scan .

CJQ101

1. What You Can Do with This Machine

Connecting Two Machines for Copying

You can connect two machines together with copy connector. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simultaneously (Connect Copy).

• You can complete large volume copy runs in shorter time.

• Even if one machine runs out of paper, or stops because of a paper jam, the other machine can still continue to finish the job.

• See "Connect Copying", Copy/ Document Server .

CJQ604

Sending and Receiving Faxes without Paper

Reception

You can store and save received fax documents as electronic formats in the machine's hard disk without printing them.

You can use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents).

• See "Confirming/Printing/Deleting Received and Stored Documents", Fax .

Transmission

You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).

CJQ605

1. What You Can Do with This Machine

• To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings .

• For details about how to use the function, see "Sending Fax Documents from Computers", Fax

xxx@xxx.com

xxx.xxx.xxx.xxx

xxx@xxx.com

xxx.xxx.xxx.xxx

xxx@xxx.com

xxx.xxx.xxx.xxx

xxx@xxx.com

xxx.xxx.xxx.xxx

CJQ606

Sending and Receiving Faxes via the Internet

E-mail Transmission and Reception

This machine converts scanned document images to e-mail format, and transmits and receives the e-mail data over the Internet.

• To send a document, specify an e-mail address instead of dialing the destination telephone number (Internet Fax and e-mail transmission).

See "Specifying an Internet Fax Destination by Entering It Manually", Fax .

• This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax Reception and Mail to Print).

See "Receiving E-mail by Internet Fax/Mail to Print", Fax .

• Internet Fax compatible machines and computers that have e-mail addresses can receive email messages via Internet Fax.

IP-Fax

The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network.

• To send a document, specify an IP address or host name instead of a fax number (IP-Fax Transmission).

See "Specifying an IP-Fax Destination by Entering It Manually", Fax .

• This machine can receive documents sent via Internet Fax (IP-Fax Reception).

See "Types of Reception", Fax .

• Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public switched telephone network (PSTN).

1. What You Can Do with This Machine

• For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings .

CJQ612

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed

You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).

• To use the remote fax function, install the fax connection unit on the main-machine and submachine.

• The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job has finished, confirm results displayed on sending history or printed on reports.

• You can forward documents received by the main machine with the facsimile function to submachines.

• For details, see "Sending/Receiving Documents Using a Remote Machine (Remote Fax)", Fax .

CJQ607

1. What You Can Do with This Machine

Using the Facsimile and the Scanner in a Network Environment

• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).

See "Overview of E-mail Transmission Function", Fax .

See "Basic Procedure for Sending Scan Files by E-mail", Scan .

• You can send scan files directly to folders (Sending scan files by Scan to Folder).

See "Overview of Folder Transmission Function", Fax .

See "Basic Procedure When Using Scan to Folder", Scan .

• You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer on the same network.

See "Basic Procedure for Delivering Files", Scan .

• You can use Web Services on Devices (WSD) to send scan files to a client computer.

See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan .

The ScanRouter delivery software is no longer available for sale.

CUL003

Embedding Text Information in Scanned Files

You can extract text information from a scanned document and embed it in the file without using a computer.

If you scan a document using this function, embedded text can be searched by using the text search function or copied to another document.

• To use this function, the optional OCR unit is required.

• You can select a file type from [PDF], [High Compression PDF], or [PDF/A].

• This function can optically recognize characters in various languages and up to approximately 40,000 characters a page.

• See "Embedding Text Information in Scanned Data", Scan .

CJQ608

1. What You Can Do with This Machine

Preventing Information Leakage (Security Functions)

• You can protect documents from unauthorized access and stop them from being copied without permission.

• You can control the use of the machine, as well as prevent machine settings from being changed without authorization.

• By setting passwords, you can prevent unauthorized access via the network.

• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.

• You can limit the usage of functions for each user.

• See Security Guide .

CUL004

xxx@xxx.xxx

600 dpi

xxx@xxx.xxx 600 dpi

Centrally Controlling Scan Conditions and Distribution

You can use the distributed scan management (DSM) system in Windows Server 2008 R2 to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data.

You can also use this system to centrally manage information about people using the network and the machine's scanner functions. Both delivered files and user information can be controlled.

• You must set up and configure a Windows server to use the distributed scan management system. This system is supported under Windows Server 2008 R2.

• For details about how to deliver files using the distributed scan management system, see "Managing Scan Conditions and Other Settings in the Block using Distributed Scan Management", Scan .

CJQ609

1. What You Can Do with This Machine

Monitoring and Setting the Machine Using a Computer

Using Web Image Monitor, you can check the machine's status and change the settings.

You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings.

• See "Using Web Image Monitor", Connecting the Machine/ System Settings .

• See Web Image Monitor Help.

CUM003

Preventing Unauthorized Copying

You can print embedded patterns on printouts to prevent unauthorized copying.

• Using the copier function or the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected pages are grayed out in the copy. This can minimize the risk of confidential information being copied. Protected fax messages are grayed out before being transmitted or stored. If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security unit, the machine beeps to notify users that unauthorized copying is being attempted.

If the document is copied on a machine without the Copy Data Security Unit, the hidden text becomes conspicuous in the copy, showing that the copy is unauthorized.

• Using the copier function or the printer driver, you can embed text in the printed document for unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server by a copier or multifunction printer, the embedded text appears conspicuous in the copy, discouraging such unauthorized copying.

• For details, see the printer driver Help and Security Guide .

• For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copier/ Document Server .

• For details about this function in the printer mode, see "Printing Documents that Are Not Authorized for Duplication", Print .

1. What You Can Do with This Machine

2. Getting Started

CUV201

This chapter describes how to start using this machine.

Guide to Names and Functions of Components

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components.

Front and left view

1. ADF

Lower the ADF over originals placed on the exposure glass.

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

The ADF scans both sides of an original simultaneously.

2. Exposure glass

Place originals face down here.

3. Control panel

See "Guide to the Names and Functions of the Machine's Control Panel".

4. Front cover

Open to change toner cartridges.

2. Getting Started

5. Drawer

Pull out the drawer when a paper jam occurs.

6. Paper trays (Trays 1–3)

Load paper here. Tray 1 is a tandem tray where paper on the left side automatically moves to the right when paper there has run out.

7. Lower front cover

Open to change the waste toner bottle.

8. Vents

Prevent overheating.

9. Copy tray

Copied/printed paper and fax messages are delivered here.

10. Main power switch

To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and turn the switch on.

Front and right view

CUV202

Guide to Names and Functions of Components

1. ADF's extender

Pull this extender to support large paper.

2. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

3. Extender

Pull this extender out when loading sheets larger than A4 , 81/2 × 11 in the bypass tray.

4. Bypass tray

Use to copy or print on OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays.

5. Vents

Prevent overheating.

CUV203

2. Getting Started

Rear and left view

1. Vents

Prevent overheating.

CUV204

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options

1. Copy tray

If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.

2. Wide LCT

Holds 2,000 sheets of paper. Use to copy or print onto OHP transparencies, adhesive labels, translucent paper, and custom size paper.

3. Extension unit

Attached to the LCT and holds 2,500 sheets of B4 JIS , A4 , 81/2 × 14 , or 81/2 × 11 paper.

4. Large capacity tray (LCT)

Holds up to 4,000 sheets of paper.

5. A3/11 × 17 tray unit

You can load paper sizes up to A3 or 11 × 17 in Tray 1 using this unit. If you install the A3/11 × 17 tray unit on your machine, you cannot use it as a tandem tray.

6. Copy connector

Allows you to use the connect copy function.

2. Getting Started

7. Twin interposer

Inserts cover or slip sheets into copied or printed paper. To use the twin interposer, Finisher SR4110 is required.

8. Multi-folding unit

The Multi-folding unit can apply the following folds: Half Fold, Letter Fold-out, Letter Fold-in, Double Parallel Fold, Gate Fold, and Z-fold.

To use the Multi-folding unit, Finisher SR4090, Booklet Finisher SR4100, or Finisher SR4110 is required.

9. Interposer

Inserts cover or slip sheets into copied or printed paper. To use the interposer, Finisher SR4090 or Booklet Finisher SR4100 is required.

10. Finisher SR4110

Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

Copies can be punched if the optional punch unit is installed on the finisher.

11. Booklet Finisher SR4100

Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

• Finisher booklet tray

Copies can be punched if the optional punch unit is installed on the finisher.

12. Output jogger

Jogs the sheets delivered to the finisher shift tray. To use the output jogger, Finisher SR4090 or Booklet Finisher SR4100 is required.

13. Finisher SR4090

Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:

• Finisher upper tray

• Finisher shift tray

Copies can be punched if the optional punch unit is installed on the finisher.

14. Mailbox

Sorts printed paper. Consists of mailbox output trays 1–9. To use the mailbox, Finisher SR4090 or Booklet Finisher SR4100 is required.

Changing the Display Language

CUP009

You can change the language used on the display. English is set as default.

1. Press the [User Tools/Counter] key.

2. Press language key until the language you want to display appears.

3. Press the [User Tools/Counter] key.

Changing the Display Language

CUV215

1 2 3 4

8 7910

2. Getting Started

How to Use the [Home] Screen

The icons of each function are displayed on the [Home] screen.

You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

1. [Copier]

Press to make copies.

For details about how to use the copy function, see Copy/ Document Server .

2. [Facsimile]

Press to send or receive faxes.

For details about how to use the fax function, see Fax .

3. [Scanner]

Press to scan originals and save images as files.

For details about how to use the scanner function, see Scan .

4. [Printer]

Press to make settings for using the machine as a printer.

For details about how to make settings for the printer function, see Print .

5. Home screen image

You can display an image on the [Home] screen, such as a corporate logo. To change the image, see "Displaying the Image on the [Home] Screen", Convenient Functions .

6. /

Press to switch pages when the icons are not displayed on one page.

How to Use the [Home] Screen

7. Shortcut icon

You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to register shortcuts, see page 39 "Adding Icons to the [Home] Screen". The program number appears on the bottom of the shortcut icon.

8. [Address Book Management]

Press to display the Address Book.

For details about how to use the Address Book, see "Address Book", Connecting the Machine/ System Settings .

9. [Browser]

Press to display Web pages.

For details about how to use the browser function, see Convenient Functions .

10. [Document Server]

Press to store or print documents on the machine's hard disk.

For details about how to use the Document Server function, see Copy/ Document Server .

Adding Icons to the [Home] Screen

You can add shortcuts to programs stored in copier, facsimile, or scanner mode, or Web pages registered in Favorites using the browser function.

You can also review icons of functions and embedded software applications that you deleted from the [Home] screen.

• Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.

• Shortcut names of up to 32 characters can be displayed in a standard screen. If the name of the shortcut is longer than 32 characters, the 32nd character is replaced with "...". Only 30 characters can be displayed in a simple screen. If the name of the shortcut is longer than 30 characters, the 30th character is replaced with "...".

• For details about how to make a program, see page 43 "Registering Functions in a Program".

• For details about the procedure for registering Web pages to Favorites, see "Specifying the Settings for Favorites", Convenient Functions .

• Shortcuts to Web pages that are registered to Common Favorites can be registered to the [Home] screen. When user authentication is enabled, shortcuts to Web pages that are registered to Favorites by User can also be registered to a user's [Home] screen.

• For details about the procedure for registering a shortcut using the [Program] screen, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions .

• You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For details see "Deleting an Icon on the [Home] Screen", Convenient Functions .

CUP009

2. Getting Started

• You can change the position of icons. For details, see "Changing the Order of Icons on the [Home] Screen", Convenient Functions .

Adding icons to the [Home] screen using Web Image Monitor

1. Start Web Image Monitor.

For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings .

2. Log in to Web Image Monitor as an administrator.

For details, see Security Guide .

3. Point to [Device Management], and then click [Device Home Management].

4. Click [Edit Icons].

5. Point to [ Icon can be added.] of the position that you want to add, and then click [

Add].

6. Select the function or shortcut icon you want to add.

7. Click [OK] four times.

Adding icons to the [Home] screen using the User Tools

In the following procedure, a shortcut to a copier program is registered to the [Home] screen.

1. Register a program.

2. Press the [User Tools/Counter] key.

3. Press [Edit Home].

4. Press [Add Icon].

How to Use the [Home] Screen

5. Press the [Program] tab.

2. Getting Started

6. Make sure that [Copier Program] is selected.

7. Select the program you want to add.

8. Specify the position where [Blank] is displayed.

9. Press [OK].

10. Press the [User Tools/Counter] key.

• Press [ ] on the upper-right corner of the screen to check the position on the simple screen.

CJS113

Registering Functions in a Program

Depending on the functions, the number of programs that can be registered is different.

• Copier: 25 programs

• Document Server: 25 programs

• Facsimile: 100 programs

• Scanner: 25 programs

The following settings can be registered to programs:

Copier:

Color mode, original type, density, Special Original, paper tray, Store File (except for User Name, File Name, and Password), Auto Reduce / Enlarge, Create Margin, Finishing, Cover/Slip Sheet, Edit / Color, Dup./Combine/Series, Reduce / Enlarge, number of copies

Document Server (on the initial document print screen):

Finishing, Cover/Slip Sheet, Edit / Stamp, 2 Sided / Book, number of prints

Facsimile:

Scan Settings, density, Original Feed Type, File Type, Store File (except for User Name, File Name, and Password), Preview, transmission type, destinations (except for folder destinations), Select Line, Adv.Features, memory transmission/immediate transmission, Communi. Result Rep., TX Mode (except for Subject)

Scanner:

Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings and Start No.), Store File (except for User Name, File Name, and Password), Preview, Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice

This section explains how to register functions in a program using copier function as an example.

1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on

the [Home] screen.

2. Edit the copy settings so all functions you want to store in a program are selected.

CUP008

2. Getting Started

3. Press the [Program] key.

4. Press [Program].

5. Press the program number you want to register.

6. Enter the program name.

7. Press [OK].

8. Press [Exit].

• The number of characters you can enter for a program name varies depending on the functions as follows:

• Copier: 34 characters

• Document Server: 34 characters

• Facsimile: 20 characters

• Scanner: 34 characters

• When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and after the machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions .

• When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or

Registering Functions in a Program

[Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first. For details, see "System Settings", Connecting the Machine/ System Settings .

• Destinations that are registered in the machine's Address Book can be registered to a program of the scanner mode.

• Destinations can be registered to a program of the scanner mode only when [Include Destinations] is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting, see "General Settings", Scan .

• Folder destinations that have protection codes cannot be registered to a program of the scanner mode.

• Programs are not deleted by turning the power off or by pressing the [Reset] key unless the program is deleted or overwritten.

• Program numbers with next to them already have settings made for them.

• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions and page 39 "Adding Icons to the [Home] Screen". Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.

Example of Programs

Copier mode

Program name Program description Effect

Eco copy Specify [Combine 2 Sides] in

[Dup./Combine/Series].

Dated confidential copy

Conference material copy

Magazine copy Specify [Magazine] in [Dup./

In [Edit / Color], specify [CONFIDENTIAL] under [Preset Stamp], and [Date Stamp].

Specify [Combine 2 Sides] in [Dup./Combine/Series] and [Staple] in [Finishing].

Combine/Series] and [Staple: Center] in [Finishing].

You can save paper and toner.

You can increase security awareness by printing "CONFIDENTIAL" and the date on copies.

You can copy conference materials efficiently.

You can save paper. Also, you can perform printing jobs such as producing leaflets in-house instead of having them printed by an outside printing company.

2. Getting Started

Program name Program description Effect

Unified-size copy Specify [Mixed Sizes] in [Special

Original] and [Auto Reduce / Enlarge] in the initial display.

Stamping corporate name

Specify [User Stamp] in [Edit / Color].

copy

You can print various size copies onto one size of paper, so they are easier to manage.

You can stamp the name of your company on copies of working or architectural drawings. Your company name needs to be preregistered in the machine.

Z-folding copy Specify [Z-fold] in [Finishing]. A3 size paper is folded to A4 size.

You can print various size copies onto one size of paper, so they are easier to manage.

Thumbnail copy Specify [Combine 1 Side] in [Dup./

Combine/Series].

You can copy up to eight pages onto one side of a sheet, so that you can save paper.

Storage copy: XXXX

(replace XXXX by a

Specify a folder in [Target Folder to Store] in [Store File].

You can use folders to organize stored files by user name or intended use.

folder name)

Scanner mode

Program name Program description Effect

Easy PDF scan Select [Full Color: Text / Photo] in

[Scan Settings]. In [Send File Type / Name], select [PDF] under [File Type] and enter the business details such as "London branch: daily report" under [File Name].

High compression PDF scan

Select [Full Color: Text / Photo] in [Scan Settings] and [High Compression PDF] in [Send File Type / Name].

Long-term storage scan

Select [PDF/A] in [Send File Type / Name].

You can scan documents efficiently.

You can compress the data size of scanned documents, so that you can send and store them.

You can easily digitize documents to "PDF/A" file format, which is suitable for long-term storage.

Registering Functions in a Program

Program name Program description Effect

Unified-size scan In [Scan Settings], select [Mixed

Original Sizes] in [Scan Size] and specify the finished size of scanned data in [Reduce / Enlarge] under [Edit].

Digital signature scan

In [Send File Type / Name], specify [PDF] in [File Type], and also specify [Digital Signature].

Dividing file scan Specify [Divide] in [Original Feed

Type].

High resolution scan

Specify settings to save scanned data in TIFF format. Also, specify a higher resolution in [Scan Settings].

Batch document scan

Select [Batch] in [Original Feed Type].

You can skip this procedure to unify the size when reprinting scanned data.

You can add a digital signature to an important document such as a contract, so that any data tampering can be detected.

You can scan a multiple page original as one file by splitting it into groups of a specified number of pages.

Scanned documents maintain much of the detail of the originals, but the size of the data may be quite large.

You can apply multiple scans to a large volume of originals and send the scanned originals as a single job.

Scan to XXXX

(replace XXXX by a destination name)

Storage scan: XXXX

(replace XXXX by a folder name)

Facsimile mode

Program name Program description Effect

Transmission result notification fax

Select e-mail or folder destinations from the list that is registered in the machine's Address Book, and then specify the scan settings.

Specify a folder in [Target Folder to Store] in [Store File].

Select [Preview] in the initial display and specify [E-mail TX Results] in [TX Mode].

If you register destinations and scan settings that you use often, you can skip the procedures to specify them when sending a scanned file.

You can use folders to organize stored files by user name or intended use.

You can check whether the transmission settings are correct before and after transmission.

2. Getting Started

Program name Program description Effect

Specified time fax transmission

Departmental fax transmission

Specify [Send Later] in [TX Mode]. You can send a fax at a specified

time.

Specify [Fax Header Print] in [TX Mode].

This setting can be used if the receiver specifies forwarding destinations by senders.

• Depending on the options installed, some functions cannot be registered. For details, see "Functions Requiring Optional Configurations", Getting Started .

• The names of programs given above are just examples. You can assign any name to a program according to your objectives.

• Depending on your business details or the type of documents to be scanned, registering a program cannot be recommended.

CUV135

Turning On/Off the Power

The main power switch is on the left side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned off, the main power turns off and the main power indicator on the right side of the control panel goes out. When this is done, machine power is off. When the fax unit is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary.

Confirm how much power the options draw, and then plug them into an outlet that is nearby but separate from the outlet that the main machine is plugged into.

Turning On the Main Power

1. Make sure the power cord is firmly plugged into the wall outlet.

2. Open the main power switch cover, and push the main power switch.

The main power indicator goes on.

Turning Off the Main Power

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock.

• Do not turn off the power while the machine is in operation.

• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns off the machine's power and may damage the hard disk or memory and cause malfunctions.

2. Getting Started

1. Open the main power switch cover, and then push the main power switch.

The main power indicator goes out. The main power turns off automatically when the machine shuts down. If the screen on the control panel does not disappear, contact your service representative.

When the Authentication Screen Is Displayed

If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, the authentication screen appears on the display. The machine only becomes operable after entering your own Login User Name and Login Password. If User Code Authentication is active, you cannot use the machine until you enter the User Code.

If you can use the machine, you can say that you are logged in. When you go out of the operable state, you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent unauthorized usage.

• Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see Security Guide .

• User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code".

User Code Authentication Using the Control Panel

This section explains the procedure for logging in to the machine using the control panel while User Code Authentication is active.

If User Code Authentication is active, a screen prompting you to enter a User Code appears.

1. Enter a User Code (up to eight digits), and then press [OK].

Logging In Using the Control Panel

This section explains the procedure for logging in to the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.

CJS040

2. Getting Started

1. Press [Login].

2. Enter a Login User Name, and then press [OK].

3. Enter a Login Password, and then press [OK].

When the user is authenticated, the screen for the function you are using appears.

Logging Out Using the Control Panel

This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.

• To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine.

1. Press the [Login/Logout] key.

2. Press [Yes].

CVA049

Placing Originals

Placing Originals on the Exposure Glass

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched.

• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.

1. Lift the ADF.

Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be detected correctly.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

Start with the first page to be scanned.

1. Positioning mark

3. Lower the ADF.

Placing Originals in the Auto Document Feeder

Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect the size of the original incorrectly or display a paper misfeed message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a malfunction.

CVA052

CVA053

2. Getting Started

1. Sensors

1. Adjust the original guide to the original size.

2. Place the aligned originals squarely face up in the ADF.

Do not stack originals beyond the limit mark.

The first page should be on the top.

1. Limit mark

2. Original guide

3. Copy

CJS113

This chapter describes frequently used copier functions and operations. For the information not included in this chapter, see Copy/ Document Server on the supplied CD-ROM.

Basic Procedure

To make copies of originals, place them on the exposure glass or in the ADF.

When placing the original on the exposure glass, start with the first page to be copied. When placing the original in the ADF, place them so that the first page is on the top.

For details about how to place the original on the exposure glass, see page 53 "Placing Originals on the Exposure Glass".

For details about how to place the original in the ADF, see page 53 "Placing Originals in the Auto Document Feeder".

To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight of the paper you are using. For details, see "Tray Paper Settings", Connecting the Machine/ System Settings .

1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on

the [Home] screen.

2. Make sure that no previous settings remain.

When there are previous settings remaining, press the [Reset] key.

3. Place the originals.

4. Make desired settings.

5. Enter the number of copies with the number keys.

The maximum copy quantity that can be entered is 9999.

3. Copy

6. Press the [Start] key.

When placing the original on the exposure glass, press the [ ] key after all originals are scanned. Some functions such as Batch mode may require that you press the [ ] key when placing originals in the ADF. Follow the messages that appear on screen.

7. When the copy job is finished, press the [Reset] key to clear the settings.

CKN008

Auto Reduce / Enlarge

The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select.

• If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically.

This is useful to copy different size originals to the same size paper.

If the orientation in which your original is placed is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper (Rotate Copy). For example, to reduce A3 (11 × 17) originals to fit onto A4 (81/2 × 11) paper, select a paper tray containing A4 (81/2 × 11) paper, and then press [Auto Reduce / Enlarge]. The image is automatically rotated. For details about Rotate Copy, see "Rotate Copy", Copy/ Document Server .

The original sizes and orientations you can use with this function are as follows:

(mainly Europe and Asia)

Original location Original size and orientation

Exposure glass A3 , B4 JIS , A4 , B5 JIS , A5 , 81/2 × 13

ADF A3 , B4 JIS , A4 , B5 JIS , A5 , B6 JIS , 11

× 17 , 81/2 × 11 , 81/2 × 13

(mainly North America)

Original location Original size and orientation

Exposure glass 11 × 17 , 81/2 × 14 , 81/2 × 11 , 51/2 × 81/

ADF 11 × 17 , 81/2 × 14 , 81/2 × 11 , 51/2 × 81/

, 10 × 14 , 71/4 × 101/2, A3 , A4

3. Copy

1. Press [Auto Reduce / Enlarge].

2. Select the paper size.

3. Place the originals, and then press the [Start] key.

CKN009

Duplex Copying

Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin.

There are two types of Duplex.

1 Sided

2 Sided 2 Sided

The resulting copy image will differ according to the orientation in which you place your originals ( or

Original orientation and completed copies

2 Sided

Copies two 1-sided pages on one 2-sided page.

Copies one 2-sided page on one 2-sided page.

To copy on both sides of the paper, select the original and copy orientation according to how you want the printout to appear.

Original Placing originals

Original

Orientation

Orientation Copy

Top to Top

Top to Bottom

3. Copy

Original Placing originals

1. Press [Dup./Combine/Series].

Original

Orientation

Orientation Copy

Top to Top

Top to Bottom

2. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex].

3. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the

document to be output.

To change the original or copy orientation, press [Orientation].

4. Press [OK].

5. Place the originals.

6. Press [Special Original].

CKN011

CKN012

Duplex Copying

7. Select the original orientation, and then press [OK].

8. Press the [Start] key.

Specifying the Original and Copy Orientation

Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper.

• Top to Top

• Top to Bottom

1. Press [Orientation].

3. Copy

2. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided.

3. Select [Top to Top] or [Top to Bottom] for [Copy:].

4. Press [OK].

CKN015

CKN016

Combined Copying

This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper.

The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly.

Orientation of the original and image position of Combine

The image position of Combine differs according to original orientation and the number of originals to be combined.

• Portrait ( ) originals

• Landscape ( ) originals

Placing originals (originals placed in the ADF)

The default value for the copy order in the Combine function is [From Left to Right]. To copy originals from right to left in the ADF, place them upside down.

• Originals read from left to right

CKN010

CKN017

CKN014

3. Copy

• Originals read from right to left

One-Sided Combine

Combine several pages onto one side of a sheet.

There are six types of One-Sided Combine.

1 Sided 2 Originals Combine 1 Side

Copies two 1-sided originals to one side of a sheet.

1 Sided 4 Originals Combine 1 Side

Copies four 1-sided originals to one side of a sheet.

1 Sided 8 Originals Combine 1 Side

Copies eight 1-sided originals to one side of a sheet.

2 Sided 2 Pages Combine 1 Side

Copies one 2-sided original to one side of a sheet.

2 Sided 4 Pages Combine 1 Side

Copies two 2-sided originals to one side of a sheet.

2 Sided 8 Pages Combine 1 Side

Copies four 2-sided originals to one side of a sheet.

1. Press [Dup./Combine/Series].

2. Press [Combine].

3. Select [1 Sided] or [2 Sided] for [Original:].

Combined Copying

If you selected [2 Sided], you can change the orientation.

4. Press [Combine 1 Side].

5. Select the number of originals to combine.

6. Press [OK].

7. Select the paper size.

8. Place the originals, and then press the [Start] key.

Two-Sided Combine

Combines various pages of originals onto two sides of one sheet.

CKN074

3. Copy

There are six types of Two-Sided Combine.

1 Sided 4 Originals Combine 2 Sides

Copies four 1-sided originals to one sheet with two pages per side.

1 Sided 8 Originals Combine 2 Sides

Copies eight 1-sided originals to one sheet with four pages per side.

1 Sided 16 Originals Combine 2 Sides

Copies 16 1-sided originals to one sheet with eight pages per side.

2 Sided 4 Pages Combine 2 Sides

Copies two 2-sided originals to one sheet with two pages per side.

2 Sided 8 Pages Combine 2 Sides

Copies four 2-sided originals to one sheet with four pages per side.

2 Sided 16 Pages Combine 2 Sides

Copies eight 2-sided originals to one sheet with eight pages per side.

1. Press [Dup./Combine/Series].

2. Press [Combine].

Combined Copying

3. Select [1 Sided] or [2 Sided] for [Original:].

4. Press [Combine 2 Sides].

5. Press [Orientation].

6. Select [Top to Top] or [Top to Bottom] for [Original:] and/or [Copy:], and then press

[OK].

7. Select the number of originals to combine.

8. Press [OK].

9. Select the paper size.

10. Place the originals, and then press the [Start] key.

3. Copy

Copying onto Custom Size Paper from the Bypass Tray

Paper that has a horizontal length of 139.7–487.7 mm (5.50–19.20 inches) and a vertical length of

90.0–330.2 mm (3.55–13.00 inches) can be fed in from the bypass tray. Note however that the limitation on the horizontal and vertical length range will vary depending on which options are installed.

• When prints are delivered to the upper tray of Finisher SR4110:

Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 100.0–330.2 mm (3.94–13.00 inches)

• When prints are delivered to the shift tray of Finisher SR4110:

Horizontal length: 139.7–487.7 mm (5.50–19.20 inches), vertical length: 139.0–330.2 mm (5.48–13.00 inches)

1. Load the paper face up in the bypass tray.

The bypass tray (

2. Press the [ ] key.

3. Press [Paper Size].

4. Press [Custom Size].

5. Enter the horizontal size with the number keys, and then press [

6. Enter the vertical size with the number keys, and then press [ ].

7. Press [OK] twice.

8. Place the originals, and then press the [Start] key.

) is automatically selected.

CJF005

Copying onto Envelopes

This section describes how to copy onto regular size and custom size envelopes. Place the original on the exposure glass and place the envelope in the bypass tray or paper tray.

Specify the thickness of the paper according to the weight of the envelopes you are printing on. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used, see page 146 "Recommended Paper Sizes and Types".

For details about how to handle envelopes, supported envelope types, and how to load envelopes, see page 159 "Envelopes".

• The Duplex function cannot be used with envelopes. If the Duplex function is specified, press [1 sided 2 sided:TtoT] to cancel the setting.

To copy onto custom size envelopes, you must specify the envelope's dimensions. Specify the horizontal and vertical length of the envelope.

: Horizontal

: Vertical

Be sure to include the fully open flap in the horizontal dimension.

Copying onto Envelopes from the Bypass Tray

Before using this function, select [Envelope] for the paper type under [Tray Paper Settings] in User Tools. For details, see "Tray Paper Settings", Connecting the Machine/ System Settings .

3. Copy

1. Load the envelopes face up in the bypass tray.

The bypass tray ( ) is automatically selected.

2. Press the [ ] key.

3. Press [Paper Size].

4. Specify the envelope size, and then press [OK] twice.

5. Place the originals, and then press the [Start] key.

Copying onto Envelopes from the Paper Tray

Before using this function, specify the paper size and type under [Tray Paper Settings] in User Tools. For the paper type, select [Envelope]. For details, see "Tray Paper Settings", Connecting the Machine/ System Settings .

1. Select the paper tray where the envelopes are loaded.

2. Place the originals, and then press the [Start] key.

Sort

CKN018

CKN019

The machine assembles copies as sets in sequential order.

• You cannot use the bypass tray with Rotate Sort.

Sort/Shift Sort

Copies are assembled as sets in sequential order.

To use Shift Sort, a finisher is required. Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job.

Sort

Rotate Sort

Every other copy set is rotated by 90 degrees ( ) and delivered to the copy tray.

To use the Rotate Sort function, two paper trays loaded with paper of the same size and type, but in different orientation ( ), are required.

For details, see "Tray Paper Settings", Connecting the Machine/ System Settings .

3. Copy

1. Press [Finishing].

2. Press [Finisher].

3. Select [Sort] or [Rotate Sort], and then press [OK].

4. Enter the number of copy sets using the number keys.

5. Place the originals.

To confirm the type of finishing, press the [Sample Copy] key.

6. Press the [Start] key.

Changing the Number of Sets

You can change the number of copy sets during copying.

• This function can be used only when the Sort function is selected.

1. While "Copying..." is displayed, press the [Stop] key.

2. Enter the number of copy sets with the number keys.

3. Press [Continue].

Copying starts again.

Sort

3. Copy

Storing Data in the Document Server

The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions.

You can check the stored documents on the Document Server screen. For details about the Document Server, see page 115 "Storing Data".

1. Press [Store File].

2. Enter a file name, user name, or password if necessary.

3. Specify a folder in which to store the document if necessary.

4. Press [OK].

5. Place the originals.

6. Make the scanning settings for the original.

7. Press the [Start] key.

Stores scanned originals in memory and makes one set of copies. If you want to store another document, do so after copying is complete.

4. Fax

CJS113

This chapter describes frequently used facsimile functions and operations. For the information not included in this chapter, see Fax on the supplied CD-ROM.

Basic Procedure for Transmissions (Memory Transmission)

This section describes the basic procedure for transmitting documents using Memory Transmission.

You can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination can be specified simultaneously.

• It is recommended that you call the receivers and confirm with them when sending important documents.

• If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you check the list of deleted files. See "When an Error Is Notified via a Report or E-mail", Troubleshooting .

1. Press the [Home] key on the top left of the control panel, and press the [Facsimile] icon on

the [Home] screen.

2. Make sure "Ready" appears on the screen.

4. Fax

3. Make sure [Immed. TX] is not highlighted.

4. Place the original into the ADF.

5. Make the scan settings such as scan size and resolution.

6. Configure the transmission settings such as [TX Mode] as necessary.

7. Specify a destination.

You can enter the destination's number or address directly or select from the Address Book by pressing the destination key.

If you make a mistake, press the [Clear] key, and then enter again.

8. When sending the same original to several destinations (broadcasting), specify the next

destination.

Basic Procedure for Transmissions (Memory Transmission)

9. If you send documents to Internet Fax or e-mail destinations or enable the E-mail TX

Results function, specify a sender.

10. Press the [Start] key.

Sending Originals Using the Exposure Glass (Memory Transmission)

1. Make sure [Immed. TX] is not highlighted.

2. Place the first page of the original face down on the exposure glass.

3. Specify a destination.

4. Make the scan settings you require.

5. Press the [Start] key.

6. Place the next original on the exposure glass within 60 seconds when you send multiple

originals, and then repeat steps 4 and 5.

Repeat this step for each page.

7. Press the [ ] key.

The machine dials the destination and starts transmission.

4. Fax

Registering a Fax Destination

1. Press the [User Tools/Counter] key.

2. Press [Address Book Mangmnt].

3. Check that [Program / Change] is selected.

4. Press [New Program].

5. Press [Change] under "Name".

The name entry display appears.

6. Enter the name, and then press [OK].

7. Press [

8. Press the key for the classification you want to use under "Select Title".

The keys you can select are as follows:

You can select [Frequent] and one more key for each title.

9. Press [Fax Dest.].

10. Press [Change] under "Fax Destination".

Next].

• [Frequent]: Added to the page that is displayed first.

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title.

Basic Procedure for Transmissions (Memory Transmission)

11. Enter the fax number using the number keys, and then press [OK].

12. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode".

13. Press [OK].

14. Press [Exit].

15. Press the [User Tools/Counter] key.

Deleting a Fax Destination

• If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.

1. Press the [User Tools/Counter] key.

2. Press [Address Book Mangmnt].

3. Check that [Program / Change] is selected.

4. Select the name whose fax destination you want to delete.

Press the name key, or enter the registered number using the number keys.

You can search by the registered name, user code, fax number, folder name, e-mail address, or IPFax destination.

5. Press [Fax Dest.].

6. Press [Change] under "Fax Destination".

4. Fax

7. Press [Delete All], and then press [OK] under "Fax Destination".

8. Press [OK].

9. Press [Exit].

10. Press the [User Tools/Counter] key.

CJS113

Transmitting while Checking Connection to Destination (Immediate Transmission)

Using Immediate Transmission, you can send documents while checking the connection to the destination.

You can specify fax or IP-Fax destinations.

If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the transmission mode is automatically switched to Memory Transmission.

• It is recommended that you call the receivers and confirm with them when sending important documents.

1. Press the [Home] key on the top left of the control panel, and press the [Facsimile] icon on

the [Home] screen.

2. Make sure "Ready" appears on the screen.

3. Press [Immed. TX].

4. Place the original into the ADF.

5. Select the scan settings you require.

4. Fax

6. Specify a destination.

If you make a mistake, press the [Clear] key, and then enter again.

7. Press the [Start] key.

Sending Originals Using the Exposure Glass (Immediate Transmission)

1. Press [Immed. TX].

2. Place the first page face down on the exposure glass.

3. Specify a destination.

4. Make the scan settings you require.

5. Press the [Start] key.

6. Place the next original on the exposure glass within 10 seconds when you send multiple

originals, and then repeat steps 4 and 5.

Repeat this step for each page.

7. Press the [ ] key.

Canceling a Transmission

CUH002

CJN024

This section explains how to cancel a fax transmission.

Canceling a Transmission Before the Original Is Scanned

Use this procedure to cancel a transmission before pressing the [Start] key.

1. Press the [Reset] key.

Canceling a Transmission

Canceling a Transmission While the Original Is Being Scanned

Use this procedure to cancel scanning or transmitting of the original while it is being scanned.

If you cancel a transmission using the standard memory transmission function, you need to follow a different procedure to cancel the transmission. See page 84 "Canceling a Transmission After the Original Is Scanned".

1. Press the [Stop] key.

CJN024

4. Fax

2. Press [Cancel Scanning] or [Cancel TX].

Depending on the transmission mode and function you use, either [Cancel Scanning] or [Cancel TX] is displayed.

Canceling a Transmission After the Original Is Scanned

Use this procedure to cancel a transmission after the original is scanned.

You can cancel transmission of a file while the file is being sent, stored in memory, or if it fails to transmit. All the scanned data is deleted from memory.

1. Press the [Stop] key.

You can also press [TX/RX Status / Print], and then [Check / Stop Transmission File].

2. Press [Standby File List].

To cancel transmission of a file stored in the memory, press the [File List] tab.

3. Select the file you want to cancel.

If the desired file is not shown, press [ ] or [ ] to find it.

4. Press [Stop Transmission].

5. Press [OK].

To cancel another file, repeat steps 3 through 5.

6. Press [Exit].

After pressing [Check / Stop Transmission File] under [TX/RX Status / Print] in step 1, press [Exit] twice.

Storing a Document

You can store and send a document at the same time. You can also just store a document.

The following information can be set for the stored documents as necessary:

User Name

You can set this function if necessary to know who and what departments stored documents in the machine. A user name can be selected from the Address Book or entered manually.

File Name

You can specify a name for a stored document. If you do not specify a name, scanned documents will be automatically assigned names such as "FAX0001" or "FAX0002".

Password

You can set this function so as not to send to unspecified people. A four to eight digit number can be specified as a password.

You can also change the file information after storing files.

1. Place the original, and then specify the scan settings you require.

Specify the [Original Orientation] setting correctly. If you do not, the top/bottom orientation of the original will not be displayed correctly in the preview.

2. Press [Store File].

3. Select [Send & Store] or [Store Only].

Select [Send & Store] to send documents after they are stored.

Select [Store Only] to store documents.

4. Fax

4. Set the user name, file name, and password as necessary.

• User Name

Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK].

• File Name

Press [File Name], enter a file name, and then press [OK].

• Password

Press [Password], enter a password using the number keys, and then press [OK]. Re-enter the password for confirmation, and then press [OK].

5. Press [OK].

6. If you have selected [Send & Store], specify the receiver.

7. Press the [Start] key.

Sending Stored Documents

The machine sends documents stored with the facsimile function in the Document Server.

The documents stored in the Document Server can be sent again and again until they are deleted.

The stored documents are sent with the scan settings made when they were stored.

You cannot use the following transmission methods:

• Immediate Transmission

• Parallel Memory Transmission

• On Hook Dial

• Manual Dial

1. Press [Select Stored File].

2. Select the documents to be sent.

When multiple documents are selected, they are sent in the order of selection.

• Press [User Name] to place the documents in order by programmed user name.

• Press [File Name] to place the documents in alphabetical order.

• Press [Date] to place the documents in order of programmed date.

• Press [Queue] to arrange the order of the documents to be sent.

Storing a Document

To view details about stored documents, press [Details].

Press the Thumbnails key to switch the screen to thumbnail display.

3. If you select a document with a password, enter the password using the number keys,

and then press [OK].

4. When you want to add your originals to stored documents and send them all at once,

press [Original

When [Original

Stored File] or [Stored file Original].

Stored File] is pressed, the machine sends the originals, and then stored files.

When [Stored file Original] is pressed, the machine sends the stored files, and then originals.

5. Press [OK].

6. To add an original to stored documents, place the original, and then select any scan

settings you require.

7. Specify the destination, and then press the [Start] key.

4. Fax

Printing the Journal Manually

To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User].

All

Prints the results of communications in the order made.

Print per File No.

Prints only the results of communications specified by file number.

Print per User

Prints the results of communications by individual senders.

1. Press [TX/RX Status / Print].

2. Press [Print Journal].

3. Select the printing method.

4. If you selected [Print per File No.] in step 3, enter a 4-digit file number using the number

keys.

5. If you selected [Print per User] in step 3, select a user from the list, and then press [OK].

6. Press the [Start] key.

7. Press [Exit] twice.

5. Print

This chapter describes frequently used printer functions and operations. For the information not included in this chapter, see Print on the supplied CD-ROM.

Quick Install

You can install the printer drivers easily from the CD-ROM provided with this machine.

Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set.

• Manage Printers permission is required to install the drivers. Log on as an Administrators group member.

1. Quit all applications. (Do not close this manual.)

2. Insert the provided CD-ROM into the computer's CD-ROM drive.

If the [AutoPlay] dialog box appears, click [Run AUTORUN.EXE].

If you are using a computer that is running Windows 8 or Windows Server 2012, click the drive and CD-ROM names when these appear in the upper right corner of the screen, and then click [Run SETUP.EXE].

3. Select an interface language, and then click [OK].

4. Click [Quick Install].

5. The software license agreement appears in the [License Agreement] dialog box. After

reading the agreement, click [I accept the agreement.], and then click [Next].

6. Click [Next].

7. Select the machine model you want to use in the [Select Printer] dialog box.

8. Click [Install].

9. Configure the user code, default printer, and shared printer as necessary.

10. Click [Continue].

The installation starts.

If the [User Account Control] dialog box appears, and then click [Yes] or [Continue].

11. Click [Finish].

When you are prompted to restart your computer, restart it by following the instructions that appear.

12. Click [Exit] in the first window of the installer, and then take out the CD-ROM.

5. Print

Displaying the Printer Driver Properties

This section explains how to open the printer driver properties from [Devices and Printers].

• Manage Printers permission is required to change the printer settings. Log on as an Administrators group member.

• You cannot change the machine default settings for individual users. Settings made in the printer properties dialog box are applied to all users.

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer you want to use.

3. Click [Printer properties].

Ricoh MP C6502SP User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Quick Reference Copy Guide

Quick Reference Fax Guide

Quick Reference Scanner Guide

TABLE OF CONTENTS

How to Read the Manuals

Symbols Used in the Manuals

Model-Specific Information

Names of Major Features

1. What You Can Do with This Machine

Reducing my Costs

Converting Documents to Electronic Formats Easily

Registering Destinations

Operating the Machine More Effectively

Customizing the [Home] Screen

Making Copies Using Various Functions

Printing Data Using Various Functions

Utilizing Stored Document

Connecting Two Machines for Copying

Sending and Receiving Faxes without Paper

Sending and Receiving Faxes via the Internet

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed

Using the Facsimile and the Scanner in a Network Environment

Embedding Text Information in Scanned Files

Preventing Information Leakage (Security Functions)

Centrally Controlling Scan Conditions and Distribution

Monitoring and Setting the Machine Using a Computer

Preventing Unauthorized Copying

2. Getting Started

Guide to Names and Functions of Components

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options

Changing the Display Language

How to Use the [Home] Screen

Adding Icons to the [Home] Screen

Adding icons to the [Home] screen using Web Image Monitor

Adding icons to the [Home] screen using the User Tools

Registering Functions in a Program

Example of Programs

Turning On/Off the Power

Turning On the Main Power

Turning Off the Main Power

When the Authentication Screen Is Displayed

User Code Authentication Using the Control Panel

Logging In Using the Control Panel

Logging Out Using the Control Panel

Placing Originals

Placing Originals on the Exposure Glass

Placing Originals in the Auto Document Feeder

3. Copy

Basic Procedure

Auto Reduce / Enlarge

Duplex Copying

Specifying the Original and Copy Orientation

Combined Copying

One-Sided Combine

Two-Sided Combine

Copying onto Custom Size Paper from the Bypass Tray

Copying onto Envelopes

Copying onto Envelopes from the Bypass Tray

Copying onto Envelopes from the Paper Tray

Sort

Changing the Number of Sets

Storing Data in the Document Server

4. Fax

Basic Procedure for Transmissions (Memory Transmission)

Sending Originals Using the Exposure Glass (Memory Transmission)

Registering a Fax Destination

Deleting a Fax Destination

Transmitting while Checking Connection to Destination (Immediate Transmission)

Sending Originals Using the Exposure Glass (Immediate Transmission)

Canceling a Transmission

Canceling a Transmission Before the Original Is Scanned

Canceling a Transmission While the Original Is Being Scanned

Canceling a Transmission After the Original Is Scanned

Storing a Document

Sending Stored Documents