Ricoh MP C306, MP C406 User Manual

User Guide

What You Can Do with This Machine

Getting Started

Copy

Fax

Print

Scan

Document Server

Web Image Monitor

Adding Paper and Toner

Troubleshooting

Information for This Machine

For safe and correct use, be sure to read the Safety Information in
Read This FIrst before using the machine.

TABLE OF CONTENTS

How to Read the Manuals.................................................................................................................................7

Symbols Used in the Manuals.......................................................................................................................7

Model-Specific Information............................................................................................................................... 8

Names of Major Features..................................................................................................................................9

1. What You Can Do with This Machine

Searching by What You Want to Do............................................................................................................. 11

Reducing my Costs.......................................................................................................................................11

Using Scanned Files on the Computer....................................................................................................... 12

Registering Destinations...............................................................................................................................13

Operating the Machine More Effectively.................................................................................................. 14

What You Can Do with This Machine............................................................................................................15

Customizing the [Home] Screen.................................................................................................................15

Making Copies Using Various Functions................................................................................................... 16

Printing Data Using Various Functions........................................................................................................17

Utilizing Stored Document.......................................................................................................................... 17

Sending and Receiving Faxes without Paper............................................................................................ 18

Sending and Receiving Faxes via the Internet...........................................................................................20

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed...................................21

Using the Facsimile and the Scanner in a Network Environment.............................................................22

Embedding Text Information in Scanned Files...........................................................................................22

Preventing Information Leakage (Security Functions)............................................................................... 23

Centrally Controlling Scan Conditions and Distribution...........................................................................24

Monitoring and Setting the Machine Using a Computer......................................................................... 24

Preventing Unauthorized Copying............................................................................................................. 25

2. Getting Started

Guide to Names and Functions of Components............................................................................................27

Guide to Components (mainly Europe)................................................................................. 27

Guide to Components (mainly Asia)......................................................................................29

Guide to Components (mainly North America).................................................................... 32

Guide to Functions of the Machine's Options................................................................................................35

Guide to Functions of the Machine's External Options (mainly Europe)............................ 35

Guide to Functions of the Machine's External Options (mainly Asia)................................. 36

Guide to Functions of the Machine's External Options (mainly North America)................36

1

Guide to the Names and Functions of the Machine's Control Panel........................................................... 38

Changing the Display Language.................................................................................................................... 39

How to Use the [Home] Screen...................................................................................................................... 40

Pre-installed Applications Using Factory Default Settings........................................................................ 41

Adding Icons to the [Home] Screen........................................................................................................... 41

How to Use the Standard Applications' Screen........................................................................................43

Registering Functions in a Program.................................................................................................................46

Example of Programs...................................................................................................................................49

Turning On/Off the Power..............................................................................................................................52

Turning On the Main Power........................................................................................................................52

Turning Off the Main Power........................................................................................................................52

Logging In the Machine...................................................................................................................................54

When the Authentication Screen is Displayed.......................................................................................... 54

User Code Authentication Using the Control Panel.................................................................................. 54

Logging In Using the Control Panel............................................................................................................54

Logging Out Using the Control Panel.........................................................................................................55

Placing Originals..............................................................................................................................................57

Placing Originals on the Exposure Glass (mainly Europe).................................................. 57

Placing Originals on the Exposure Glass (mainly Asia)....................................................... 57

Placing Originals on the Exposure Glass (mainly North America)......................................58

Placing Originals in the Auto Document Feeder....................................................................................... 59

3. Copy

Basic Procedure................................................................................................................................................61

Auto Reduce / Enlarge....................................................................................................................................63

Duplex Copying............................................................................................................................................... 65

Specifying the Original and Copy Orientation.........................................................................................67

Combined Copying......................................................................................................................................... 69

One-Sided Combine................................................................................................................................... 70

Two-Sided Combine....................................................................................................................................72

Copying onto Custom Size Paper...................................................................................................................75

Copying onto Envelopes................................................................................................................................. 76

Sort.................................................................................................................................................................... 78

Changing the Number of Sets.................................................................................................................... 79

2

Storing Data in the Document Server............................................................................................................. 80

4. Fax

Basic Procedure for Transmissions (Memory Transmission)..........................................................................81

Sending Originals Using the Exposure Glass (Memory Transmission)................................................... 83

Registering a Fax Destination......................................................................................................................83

Deleting a Fax Destination.......................................................................................................................... 85

Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 86

Sending Originals Using the Exposure Glass (Immediate Transmission)................................................87

Canceling a Transmission................................................................................................................................88

Canceling a Transmission Before the Original Is Scanned...................................................................... 88

Canceling a Transmission While the Original Is Being Scanned.............................................................88

Canceling a Transmission After the Original Is Scanned......................................................................... 88

Storing a Document......................................................................................................................................... 90

Sending Stored Documents.........................................................................................................................91

Printing the Journal Manually..........................................................................................................................93

5. Print

Quick Install...................................................................................................................................................... 95

Displaying the Printer Driver Properties.......................................................................................................... 96

Standard Printing..............................................................................................................................................97

When Using the PCL 6 Printer Driver..........................................................................................................97

Printing on Both Sides of Sheets......................................................................................................................98

When Using the PCL 6 Printer Driver..........................................................................................................98

Types of Two-sided Printing........................................................................................................................ 98

Combining Multiple Pages into Single Page..................................................................................................99

When Using the PCL 6 Printer Driver..........................................................................................................99

Types of Combine Printing.......................................................................................................................... 99

Printing on Envelopes.................................................................................................................................... 101

Configuring Envelope Settings Using the Control Panel........................................................................ 101

Printing on Envelopes Using the Printer Driver........................................................................................ 101

Saving and Printing Using the Document Server.........................................................................................102

Storing Documents in Document Server.................................................................................................. 102

Managing Documents Stored in Document Server................................................................................ 103

3

6. Scan

Basic Procedure When Using Scan to Folder............................................................................................. 105

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....

.................................................................................................................................................................... 106

Registering an SMB Folder.......................................................................................................................107

Deleting an SMB Registered Folder.........................................................................................................110

Entering the Path to the Destination Manually........................................................................................ 110

Basic Procedure for Sending Scan Files by E-mail......................................................................................112

Registering an E-mail Destination.............................................................................................................112

Deleting an E-mail Destination................................................................................................................. 114

Entering an E-mail Address Manually..................................................................................................... 114

Basic Procedure for Storing Scan Files........................................................................................................ 115

Checking a Stored File Selected from the List......................................................................................... 116

Specifying the File Type................................................................................................................................ 117

Specifying Scan Settings...............................................................................................................................118

7. Document Server

Storing Data................................................................................................................................................... 119

Printing Stored Documents............................................................................................................................ 121

8. Web Image Monitor

Displaying Top Page..................................................................................................................................... 123

9. Adding Paper and Toner

Loading Paper................................................................................................................................................125

Precautions for Loading Paper................................................................................................................. 125

Loading Paper into Paper Trays............................................................................................................... 125

Loading Paper into the Bypass Tray........................................................................................................ 126

Printing from the Bypass Tray Using the Printer Function........................................................................128

Loading Orientation-fixed Paper or Two-sided Paper...........................................................................130

Recommended Paper.................................................................................................................................... 134

Recommended Paper Sizes and Types................................................................................................... 134

Adding Toner................................................................................................................................................. 142

Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 144

Disposing of Used Toner...........................................................................................................................144

4

10. Troubleshooting

When a Status Icon Is Displayed..................................................................................................................145

When the Indicator Lamp for [Check Status] Is Lit or Flashing...................................................................146

When the Machine Makes a Beeping Sound.............................................................................................148

When You Have Problems Operating the Machine...................................................................................149

When Multiple Functions Cannot Be Executed Simultaneously............................................................ 153

Messages Displayed When You Use the Copy/Document Server Function...........................................154

Messages Displayed When You Use the Facsimile Function.....................................................................156

When Network Setting Problems Occur................................................................................................. 157

When the Remote Fax Function Cannot Be Used...................................................................................163

Messages Displayed When You Use the Printer Function..........................................................................166

Messages Displayed on the Control Panel When You Use the Printer Function..................................166

Messages Printed on the Error Logs or Reports When You Use the Printer Function...........................169

Messages Displayed When You Use the Scanner Function...................................................................... 178

Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 178

Messages Displayed on the Client Computer.........................................................................................188

When Other Messages Appear...................................................................................................................194

When There Is a Problem Scanning or Storing Originals......................................................................195

When the Address Book Is Updated....................................................................................................... 196

When Data Cannot Be Sent Due to a Problem with the Destination.....................................................197

When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................197

When Problems Occur While Logging In............................................................................................... 199

When the User Lacks Privileges to Perform an Operation..................................................................... 199

When the LDAP Server Cannot Be Used.................................................................................................199

11. Information for This Machine

Information on Environmental Regulations.................................................................................................. 201

ENERGY STAR Program........................................................................................................................... 201

Energy Saving Functions...........................................................................................................................201

User Information on Electrical and Electronic Equipment (mainly Europe)...................... 203

Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)

.................................................................................................................................................................... 204

Environmental Advice for Users (mainly Europe)............................................................... 204

5

Notes to users in the state of California (Notes to Users in USA) (mainly North America)....

.................................................................................................................................................................... 205

INDEX...........................................................................................................................................................207

6

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

(mainly Europe and Asia), (mainly Europe), or (mainly Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 8 "Model-Specific
Information".

7

Model-Specific Information

DCH001

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27, -29

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

• If your machine is a region A model and "CODE XXXX -27" is printed on the label, see
" (mainly Europe)" also.

• If your machine is a region A model and "CODE XXXX -29" is printed on the label, see
" (mainly Asia)" also.

8

Names of Major Features

In this manual, major features of the machine are referred to as follows:

• Auto Document Feeder ADF

• Paper Feed Unit PB1080 Paper tray unit

9

10

1. What You Can Do with This Machine

BRL059S

You can search for a description by what you want to do.

Searching by What You Want to Do

You can search for a procedure by what you want to do.

Reducing my Costs

Printing multi-page documents on both sides of sheets (Duplex Copy)

See "Duplex Copying", Copy/ Document Server.

Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax))

See "Combined Copying", Copy/ Document Server.

See "Combine Two Originals", Fax.

Printing received faxes on both sides of sheets (2 Sided Print)

See "Two-Sided Printing", Fax.

Converting received faxes to electronic formats (Paperless Fax)

See "Confirming/Printing/Deleting Received and Stored Documents", Fax.

Sending files from the computer without printing them (LAN-Fax)

See "Sending Fax Documents from Computers", Fax.

11

BQX138S

1. What You Can Do with This Machine

Checking how much paper is saved ([Information] screen)

See "How to Use the [Information] Screen", Getting Started.

Reducing electricity consumption

See "Saving Energy", Getting Started.

See "Timer Settings", Connecting the Machine/ System Settings.

Using Scanned Files on the Computer

Sending scan files

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

Sending the URL of the folder in which scan files are stored

See "Sending the URL by E-mail", Scan.

Storing scan files in a shared folder

See "Basic Procedure When Using Scan to Folder", Scan.

Storing scan files on media

See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.

Embedding text information in scanned files

See "Embedding Text Information in Scanned Data", Scan.

Converting transmitted faxes to electronic formats and sending them to a computer

See "Overview of Folder Transmission Function", Fax.

12

BRL060S

Searching by What You Want to Do

Managing and using documents converted to electronic formats (Document Server)

See "Relationship between Document Server and Other Functions", Copy/ Document Server.

Registering Destinations

Using the control panel to register destinations in the Address Book

See "Registering Entered Destinations to the Address Book", Fax.

See "Registering a destination in the address book manually", Scan.

Using Web Image Monitor to register destinations from a computer

See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax.

Downloading destinations registered in the machine to the LAN-Fax driver destination list

See "Using the machine's Address Book as the LAN-Fax destination list", Fax.

13

BQX139S

1. What You Can Do with This Machine

Operating the Machine More Effectively

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions.

Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/FAX/Scanner/Quick Copy/Quick Fax/Quick Scanner))

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print.

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the [Printing Preferences] Dialog Box", Print.

Adding shortcuts to frequently used programs or Web pages

See "Adding Icons to the [Home] Screen", Convenient Functions.

Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.

14

DCH067

What You Can Do with This Machine

What You Can Do with This Machine

This section describes the features of this machine.

Customizing the [Home] Screen

The icons of each function are displayed on the [Home] screen.

• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs
or Web pages can be recalled easily by pressing the shortcut icons.

• You can display only the icons of functions and shortcuts that you use.

• You can change the order of the function and shortcut icons.

• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting
Started.

• For details about how to customize the [Home] screen, see "How to Customize the [Home]
Screen", Convenient Functions.

15

CMQ002

1. What You Can Do with This Machine

Making Copies Using Various Functions

• You can make copies in full color. You can switch the color copy mode depending on the type of
originals used and the desired finish.

See "Copying in Color", Copy/ Document Server.

• You can adjust the color tones and image quality of your copies.

For details about a color adjustment, see "Adjusting Color", Copy/ Document Server.

For details about an image adjustment, see "Image Adjustment", Copy/ Document Server.

• You can reduce or enlarge the copy image. With the Auto Reduce/Enlarge function, the machine
automatically calculates the reproduction ratio based on the sizes of the originals and the paper
you have specified.

See "Reducing or Enlarging Originals", Copy/ Document Server.

• Copier functions such as Duplex and Combine allow you to save on paper by copying multiple
pages onto single sheets.

For details about duplex copying, see "Duplex Copying", Copy/ Document Server.

For details about combined copying, see "Combined Copying", Copy/ Document Server.

• You can copy onto various types of paper such as envelopes and OHP transparencies.

See "Copying onto Various Types of Paper", Copy/ Document Server.

• You can sort copies.

See "Sort", Copy/ Document Server.

16

Printing Data Using Various Functions

CMQ003

• This machine supports network and local connections.

What You Can Do with This Machine

• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.

See "Storing Documents in the Hard Disk Drive and Printing Them", Print.

• You can collate printed paper.

See "Collate", Print.

• If the PictBridge card is installed, you can connect a PictBridge-compatible digital camera to this
machine using a USB cable. This allows you to print the photographs stored on the camera using
the camera's own interface.

See "Direct Printing from a Digital Camera (PictBridge)", Print.

• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.

See "Direct Printing from a Memory Storage Device", Print.

Utilizing Stored Document

You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk.
Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored
files via the network. You can also change print settings and print multiple documents (Document Server).

17

CJQ603

1. What You Can Do with This Machine

• You can retrieve stored documents scanned in scanner mode to your computer.

• Using the file format converter, you can download documents stored in copier, Document Server,
or printer mode to your computer.

• For details about how to use the Document Server, see "Storing Data in the Document Server",
Copy/ Document Server.

• For details about the Document Server in copier mode, see "Document Server", Copy/ Document
Server.

• For details about the Document Server in printer mode, see "Saving and Printing Using the
Document Server", Print.

• For details about the Document Server in fax mode, see "Storing a Document", Fax.

• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned
Documents", Scan.

Sending and Receiving Faxes without Paper

Reception

You can store and save received fax documents as electronic formats in the machine's hard disk
without printing them.

18

CJQ604

CJQ605

What You Can Do with This Machine

You can use Web Image Monitor to check, print, delete, retrieve, or download documents using
your computer (Storing received documents).

• See "Confirming/Printing/Deleting Received and Stored Documents", Fax.

Transmission

You can send a fax from your computer over the network (Ethernet or wireless LAN) to this
machine, which then forwards the fax via its telephone connection (LAN-Fax).

• To send a fax, print from the Windows application you are working with, select LAN-Fax as
the printer, and then specify the destination.

• You can also check the sent image data.

19

[email protected]

xxx.xxx.xxx.xxx

[email protected]

xxx.xxx.xxx.xxx

[email protected]

xxx.xxx.xxx.xxx

[email protected]

xxx.xxx.xxx.xxx

CJQ606

1. What You Can Do with This Machine

• For details about the machine's settings, see "Network Settings Requirements", Connecting the
Machine/ System Settings.

• For details about how to use the function, see "Sending Fax Documents from Computers", Fax.

Sending and Receiving Faxes via the Internet

E-mail Transmission and Reception

IP-Fax

20

This machine converts scanned document images to e-mail format, and transmits and receives the
e-mail data over the Internet.

• To send a document, specify an e-mail address instead of dialing the destination telephone
number (Internet Fax and e-mail transmission).

See "Specifying an Internet Fax Destination by Entering It Manually", Fax.

• This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax
Reception and Mail to Print).

See "Receiving E-Mail by Internet Fax/Mail to Print", Fax.

• Internet Fax compatible machines and computers that have e-mail addresses can receive e­mail messages via Internet Fax.

The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP
network.

• To send a document, specify an IP address or host name instead of a fax number (IP-Fax
Transmission).

See "Specifying an IP-Fax Destination by Entering It Manually", Fax.

CJQ612

What You Can Do with This Machine

• This machine can receive documents sent via Internet Fax (IP-Fax Reception).

See "Types of Reception", Fax.

• Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public
switched telephone network (PSTN).

• For details about the machine's settings, see "Network Settings Requirements", Connecting the
Machine/ System Settings.

Sending and Receiving Faxes by Using the Machine without Fax Unit Installed

You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).

• To use the remote fax function, install the fax connection unit on the main-machine and sub­machine.

• The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job
has finished, confirm results displayed on sending history or printed on reports.

• You can forward documents received by the main machine with the facsimile function to sub­machines.

• For details, see "Sending/Receiving Documents Using a Remote Machine (Remote Fax)", Fax.

21

CJQ607

1. What You Can Do with This Machine

Using the Facsimile and the Scanner in a Network Environment

• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).

See "Overview of E-Mail Transmission Function", Fax.

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

• You can send scan files directly to folders (Sending scan files by Scan to Folder).

See "Overview of Folder Transmission Function", Fax.

See "Basic Procedure When Using Scan to Folder", Scan.

• You can use Web Services on Devices (WSD) to send scan files to a client computer.

See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan.

Embedding Text Information in Scanned Files

You can extract text information from a scanned document and embed it in the file without using a
computer.

If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.

22

CUL003

CJQ608

What You Can Do with This Machine

• To use this function, the OCR unit is required.

• You can select a file type from [PDF], [High Compression PDF], or [PDF/A].

• This function can optically recognize characters in various languages and up to approximately
40,000 characters a page.

• See "Embedding Text Information in Scanned Data", Scan.

Preventing Information Leakage (Security Functions)

• You can protect documents from unauthorized access and stop them from being copied without
permission.

• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.

• By setting passwords, you can prevent unauthorized access via the network.

• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.

23

A

A

CUL004

[email protected]

600 dpi

[email protected]
600 dpi

1. What You Can Do with This Machine

• You can limit the usage of functions for each user.

• See Security Guide.

Centrally Controlling Scan Conditions and Distribution

You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to
manage the destinations and scan settings for each individual user in a group and to use the information
when distributing scanned data.

You can also use this system to centrally manage information about people using the network and the
machine's scanner functions. Both delivered files and user information can be controlled.

• You must set up and configure a Windows server to use the distributed scan management system.
This system is supported by Windows Server 2008 R2 or later.

• For details about how to deliver files using the distributed scan management system, see
"Managing Scan Conditions and Other Settings in the Block Using Distributed Scan Management",
Scan.

Monitoring and Setting the Machine Using a Computer

Using Web Image Monitor, you can check the machine's status and change the settings.

24

CJQ609

CUM003

What You Can Do with This Machine

You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.

• See "Using Web Image Monitor", Connecting the Machine/ System Settings.

• See Web Image Monitor Help.

Preventing Unauthorized Copying

You can print embedded patterns on printouts to prevent unauthorized copying.

25

1. What You Can Do with This Machine

• Using the copier function or the printer driver, you can embed a pattern in the printed document. If
the document is copied on a machine with the Copy Data Security unit, protected pages are
grayed out in the copy. This can minimize the risk of confidential information being copied.
Protected fax messages are grayed out before being transmitted or stored. If a document protected
by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security
unit, the machine beeps to notify users that unauthorized copying is being attempted.

If the document is copied on a machine without the Copy Data Security Unit, the hidden text
becomes conspicuous in the copy, showing that the copy is unauthorized.

• Using the copier function or the printer driver, you can embed text in the printed document for
unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server
by a copier or multifunction printer, the embedded text appears conspicuous in the copy,
discouraging such unauthorized copying.

• For details, see the printer driver Help and Security Guide.

• For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copy/
Document Server.

• For details about this function in the printer mode, see "Printing Documents That Are Not Authorized
for Duplication", Print.

26

2. Getting Started

DCH002

1

7

8

11

9

10

12

2

3

4

5

6

13

This chapter describes how to start using this machine.

Guide to Names and Functions of Components

Guide to Components (mainly Europe)

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

Front and right view

1. Exposure glass cover or ADF

Lower the exposure glass cover or the ADF over originals placed on the exposure glass.

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2. Exposure glass

Place originals face down here.

3. Control panel

See page 38 "Guide to the Names and Functions of the Machine's Control Panel".

4. Front cover

Open to replace the toner cartridge.

5. Paper tray

Load paper here.

27

DCH003

3

1

4

2

2. Getting Started

6. Paper tray unit

Load paper here.

7. Vents

Prevent overheating.

8. Main power switch

To operate the machine, the main power switch must be on. If it is off, turn the switch on.

9. Bypass tray

Use to copy or print on OHP transparencies and label paper (adhesive labels).

10. Extender

Pull this extender out when loading A4 , 81/2 × 11 or larger size paper in the bypass tray.

11. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

12. Lower right cover

Open this cover when a paper jam occurs.

13. Right cover

Open this cover when a paper jam occurs.

Front and left view

1. Internal tray guide

Open out and raise the end fence to support large paper.

2. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

3. Internal tray

Copied/printed paper and fax messages are delivered here.

28

4. ADF's extenders

DCH004

1

1

Raise these extenders to support large paper.

Rear and left view

1. Vents

Prevent overheating.

Guide to Names and Functions of Components

Guide to Components

(mainly Asia)

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

29

DCH002

1

7

8

11

9

10

12

2

3

4

5

6

13

2. Getting Started

Front and right view

1. ADF

Lower the ADF over originals placed on the exposure glass.

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2. Exposure glass

Place originals face down here.

3. Control panel

See page 38 "Guide to the Names and Functions of the Machine's Control Panel".

4. Front cover

Open to replace the toner cartridge.

5. Paper tray

Load paper here.

6. Paper tray unit

Load paper here.

7. Vents

Prevent overheating.

8. Main power switch

To operate the machine, the main power switch must be on. If it is off, turn the switch on.

9. Bypass tray

Use to copy or print on OHP transparencies and label paper (adhesive labels).

10. Extender

Pull this extender out when loading A4 , 81/2 × 11 or larger size paper in the bypass tray.

11. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

30

12. Lower right cover

DCH003

3

1

4

2

Open this cover when a paper jam occurs.

13. Right cover

Open this cover when a paper jam occurs.

Front and left view

Guide to Names and Functions of Components

1. Internal tray guide

Open out and raise the end fence to support large paper.

2. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

3. Internal tray

Copied/printed paper and fax messages are delivered here.

4. ADF's extenders

Raise these extenders to support large paper.

31

DCH004

1

1

DCH002

1

7

8

11

9

10

12

2

3

4

5

6

13

2. Getting Started

Rear and left view

1. Vents

Prevent overheating.

Guide to Components

(mainly North America)

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

Front and right view

32

Guide to Names and Functions of Components

1. ADF

Lower the ADF over originals placed on the exposure glass.

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2. Exposure glass

Place originals face down here.

3. Control panel

See page 38 "Guide to the Names and Functions of the Machine's Control Panel".

4. Front cover

Open to replace the toner cartridge.

5. Paper tray

Load paper here.

6. Paper tray unit

Load paper here.

7. Vents

Prevent overheating.

8. Main power switch

To operate the machine, the main power switch must be on. If it is off, turn the switch on.

9. Bypass tray

Use to copy or print on OHP transparencies and label paper (adhesive labels).

10. Extender

Pull this extender out when loading A4 , 81/2 × 11 or larger size paper in the bypass tray.

11. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

12. Lower right cover

Open this cover when a paper jam occurs.

13. Right cover

Open this cover when a paper jam occurs.

33

DCH003

3

1

4

2

DCH004

1

1

2. Getting Started

Front and left view

1. Internal tray guide

Open out and raise the end fence to support large paper.

2. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

3. Internal tray

Copied/printed paper and fax messages are delivered here.

4. ADF's extenders

Raise these extenders to support large paper.

Rear and left view

1. Vents

Prevent overheating.

34

DCH005

1 2

4

3

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options (mainly Europe)

1. Exposure glass cover

Lower this cover over originals.

2. ADF

Load a stack of originals here. They will feed in automatically.

3. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

4. Paper tray unit (Tray 2 and Tray 3)

Holds up to 500 sheets of paper. Up to two trays can be stacked.

35

DCH006

2

1

2

DCH007

3

1

2. Getting Started

Guide to Functions of the Machine's External Options (mainly Asia)

1. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

2. Paper tray unit (Tray 2 and Tray 3)

Holds up to 500 sheets of paper. Up to two trays can be stacked.

Guide to Functions of the Machine's External Options (mainly North America)

1. Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

2. Handset

Used as a receiver when a fax unit is installed.

36

Guide to Functions of the Machine's Options

Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a
telephone.

3. Paper tray unit (Tray 2 and Tray 3)

Holds up to 500 sheets of paper. Up to two trays can be stacked.

37

DCH009

21

4

5

6

6

7

3

2. Getting Started

Guide to the Names and Functions of the Machine's Control Panel

1. Display panel

This is a touch panel display that features icons, keys, shortcuts, and widgets that allow you to navigate the
screens of the various functions and applications and provide you with information about operation status and
other messages. See page 43 "How to Use the Standard Applications' Screen".

2. Main power indicator

The main power indicator goes on when you turn on the main power switch. When the machine is in Sleep
mode, the main power indicator flashes slowly. In Fusing Unit Off mode, the main power indicator is lit.

3. Status indicator

Indicates the status of the system. Stays lit when an error occurs or the toner runs out.

4. Data In indicator (facsimile and printer mode)

Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.

5. Fax indicator

Indicates the status of the fax functions. Flashes during data transmission and reception. Stays lit when
receiving a fax via Confidential or Substitute Reception.

6. Media slots

Use to insert an SD card or a USB flash memory device.

7. Media access lamp

Lights up when an SD card is inserted in the media slot.

38

Changing the Display Language

Changing the Display Language

You can change the language used on the display. English is set as default.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Change Langs. Widget] on Home screen 4.

3. Select the language you want to display.

4. Press [OK].

39

DCH014

1

2

3

2. Getting Started

How to Use the [Home] Screen

One icon is assigned to each function, and these icons are displayed on the [Home] screen. You can
add shortcuts to frequently used functions or Web pages to the [Home] screen. Also, you can register
widgets such as the Change Langs. Widget to it.

To display the [Home] screen, press [Home] ( ) at the bottom of the screen in the center.

• Do not apply strong impact or force to the screen, or it may be damaged. Maximum force
allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)

The [Home] screen consists of five screens, from Home screen 1 to Home screen 5. Home screen 3 is the
default screen that appears first after you press [Home].

To switch between screens, flick your finger to the right or left on the screen.

1. Application list icon

Press to display the application list. You can create shortcuts to the applications on the [Home] screen. For
details of pre-installed applications whose icons are not displayed on the [Home] screen using the factory
default setting, see page 41 "Pre-installed Applications Using Factory Default Settings".

To use an application displayed in the [Widgets] tab and [Program] tab, create a shortcut for the application
on the [Home] screen. For details, see "Customizing the [Home] Screen", Convenient Functions.

2. Icons to switch between screens

Press to switch between the five home screens. The icons appear at the bottom right and left of the screen, the
number of icons indicates the number of screens on each side of the current screen. For example, when you
view Home screen 3, 2 icons are displayed at both the right and left sides.

3. Icon display area

Displays the function or application icons and widgets. Displayed icons differ between the five home screens.
For details about icons on each screen, see "Main Icons on the [Home] Screen", Getting Started.

You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home]
Screen", Convenient Functions.

40

How to Use the [Home] Screen

• For details about keys that appear on both the [Home] screen and the screen for each function, see
page 43 "How to Use the Standard Applications' Screen".

• You can change the [Home] screen's wallpaper. For details, see "Changing the [Home] Screen's
Wallpaper", Convenient Functions.

• To use an application, press the application's icon. For details, see "Changing Modes", Getting
Started.

Pre-installed Applications Using Factory Default Settings

Icon Description

ID Card Copy

Copies the front and the back of an ID card on a sheet of A4 paper.

Scan to Folder Helper

Registers a folder that stores scanned documents.

You can add icons to the [Home] screen to customize the machine. For details about adding icons to the
[Home] screen, see page 41 "Adding Icons to the [Home] Screen".

Adding Icons to the [Home] Screen

Adding shortcuts to the [Home] screen

You can add shortcuts to the machine's functions.

You can display the icons for the machine's functions and the embedded software applications after you
delete them from the [Home] screen.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Press .

3. Press the [Program] tab to add a shortcut to one of the Classic Applications, such as

Copier mode or Facsimile mode. Press the [Apps] tab to add a shortcut to an application
other than the Classic Applications.

41

2. Getting Started

4. Press and hold down the [Classic Applications] icon to add a shortcut to one of the Classic

Applications, such as Copier mode or Facsimile mode. Press and hold down the
application icon to add a shortcut to an application other than the Classic Applications.

The image of where the shortcut is to be placed on the [Home] screen is displayed.

5. Drag the icon to where you want to place it on the screen.

If you want to add a shortcut to Copier mode, Facsimile mode, or the other classic applications,
proceed to step 6.

6. Select the classic applications that you want to add from the list.

Adding shortcuts to bookmarks on the [Home] screen

You can add shortcuts to bookmarks that have been registered in favorites in the Web Browser to the
[Home] screen.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Press .

3. Press the [Program] tab.

4. Press and hold down the [Bookmark] icon.

The image of where the shortcut is to be placed on the [Home] screen is displayed.

5. Drag the icon to where you want to place it on the screen.

6. Select the bookmark you want to add from the bookmark list.

Adding shortcuts to programs to the [Home] screen

You can add shortcuts to programs registered on Copier, Facsimile, Scanner mode, or quick
applications.

1. Display the function screen to which you want to register a program.

2. When you are using the Classic Applications, press [Recall/Program/Change Program]

on the bottom left of the screen. When you are using the quick application, press [Menu]
( ) at the bottom of the screen in the center.

3. Register a program.

4. Press [Home] ( ) at the bottom of the screen in the center.

5. Press .

6. Press the [Program] tab.

42

DCH020

21

43 5

11

8

6

7

9

1012131415

How to Use the [Home] Screen

7. To display a program registered to the copier, facsimile, or scanner function, hold down

the [Classic Applications] icon. To display a program registered to the quick application,
hold down the application icon.

The image of where the shortcut is to be placed on the [Home] screen is displayed.

8. Drag the icon to where you want to place it on the screen.

9. Select the program you want to add from the list.

Adding widgets to the [Home] screen

You can add widgets to the [Home] screen to show the remaining amount of toner or change the display
language.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Press .

3. Press the [Widgets] tab.

4. Press and hold down the widget icon you want to add.

The image of where the widget is to be placed on the [Home] screen is displayed.

5. Drag the icon to where you want to place it on the screen.

How to Use the Standard Applications' Screen

You can open the function screens by pressing icons such as [Copier] or [Fax] on the Home screen 4.

Function icons and operation keys are displayed on the screen.

The initial settings screen

43

1617

DCH021

2. Getting Started

Applications' screen

1. The name of the user who is logged in

Displays the name of the user currently logging in to the machine. The name of the user is displayed only when
user authentication is enabled.

2. Function screen

Each function has a different screen. See "How to Use the Screens on the Control Panel", Getting Started.

3. [Reset]

Press to clear the current settings.

4. [Login]/[Logout]

These keys are displayed when user authentication is enabled. When you press [Login], the authentication
screen appears. If you have been already logged in to the machine, [Logout] appears. To log out of the
machine, press [Logout].

For details about how to log in and out, see page 54 "Logging In the Machine".

5. [Energy Saver]

Press to switch to and from Sleep mode.

For details about the modes, see "Saving Energy", Getting Started.

6. [User Tools]

• Screen Features

Press to customize the default settings of the operating system installed on the control panel. See "Screen
Features", Connecting the Machine/ System Settings.

• Machine Features

Press to customize the default settings of the machine system. You can also customize the default settings
of the copier, Document Server, facsimile, printer, and scanner function. See "Accessing User Tools",
Connecting the Machine/ System Settings.

• Counter

Press to check or print the counter value. See "Counter", Maintenance and Specifications.

• Inquiry

Press to find out where to order expendable supplies and where to call when a malfunction occurs.

44

How to Use the [Home] Screen

• Address Book Management

Press to display the Address Book.

• Tray Paper Settings

Press to make settings for paper trays and paper status.

7. [ ] (Enter)

Press to confirm values entered or items specified.

8. [Clear]

Press to delete a number entered.

9. [Start]

Press to start copying, printing, scanning, or sending.

10. [Stop]

Press to stop a job in progress, such as copying, scanning, faxing, or printing.

11. Number keys

Use to enter the numbers for copies, fax numbers and data for the selected function.

12. [Menu]

Displays the menu screen of the application you are using. Depending on the application you are using, this
key may be disabled. You can also press this key in the [Home] screen to restore the [Home] screen's settings
to their defaults.

13. [Home]

Press to display the [Home] screen. For details, see page 40 "How to Use the [Home] Screen".

14. [Return]

Press this key to return to the previous screen while Screen Features are enabled or applications are used.
Depending on the application you are using, this key may be disabled.

15. [Check Status]

Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.

16. [Simplfied Scrn.]

Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started.

17. [Recall/Program/Change Program]

Press to register frequently used settings, or to recall registered settings. See "Registering Frequently Used
Functions", Convenient Functions.

45

2. Getting Started

Registering Functions in a Program

Depending on the functions, the number of programs that can be registered is different.

• Copier: 25 programs

• Document Server: 25 programs

• Facsimile: 100 programs

• Scanner: 25 programs

• Quick Copy: 25 programs

• Quick Fax: 100 programs

• Quick Scanner: 100 programs

The following settings can be registered to programs:

Copier:

Color mode, original type, density, Original Settng, paper tray, Store File (except for User Name,
File Name, and Password), Auto Reduce / Enlarge, ID Card Copy, Finishing, Edit / Color, Dup./
Combine/Series, Reduce / Enlarge, number of copies

Document Server (on the initial document print screen):

2 Sided Copy Top to Top, 2 Sided Copy Top to Bottom, Finishing, Edit / Stamp, number of prints

Facsimile:

Scan Settings, density, Original Feed Type, File Type, Store File (except for User Name, File
Name, and Password), Preview, transmission type, destinations (except for folder destinations),
Select Line, Adv.Features, memory transmission/immediate transmission, Communi. Result Rep., TX
Mode (except for Subject), SMTP

Scanner:

Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings
and Start No.), Store File (except for User Name, File Name, and Password), Preview,
Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice, File Emailing
Method

Quick Copy:

Color mode, Paper Tray, Quantity, Reduce/Enlarge, 2 Sided, Combine, Density, Original
Orientation

Quick Fax:

Destination, Line, Density, Resolution, Original Orientation, Original Sides, Scan Size, Original
Type, Preview

Quick Scanner:

46

Destination, Original Type, File Type, Resolution, Original Orientation, Original Sides, Scan Size,
Preview

Registering Functions in a Program

This section explains how to register functions to a program by using the copier function and the quick
copy function as examples.

Register functions to a program by the Document Server, facsimile, or scanner function as you do by
using the copier function. Register functions to a program by using the quick fax or quick scanner
function as you do by using the quick copy function.

Copier

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Copier] icon on Home screen 4.

3. Edit the copy settings so all functions you want to register to a program are selected.

4. Press [Recall/Program/Change Program] on the bottom left of the screen.

5. Press [Program].

6. Press the program number you want to register.

7. Enter the program name.

8. Press [OK].

9. Press [Exit].

Quick Copy

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Press the [Quick Copy] icon.

3. Edit the copy settings so all functions you want to register to a program are selected.

4. Press [Menu] ( ) at the bottom of the screen in the center.

5. Press [Reg. Current Setting to Program].

6. Press the program number you want to register.

7. Enter the program name.

8. Select the icon for the program.

9. Press [OK].

47

2. Getting Started

10. Press [Program].

Even if you select [Do not Program], you can add shortcuts to the program to the [Home]
screen after the program registration is complete.

11. Press [Exit].

• The number of characters you can enter for a program name varies depending on the functions as
follows:

• Copier: 34 characters

• Document Server: 34 characters

• Facsimile: 20 characters

• Scanner: 34 characters

• Quick Copy, Quick Fax, and Quick Scanner: 40 characters

• When a specified program is registered as the default, its values become the default settings, which
are displayed without recalling the program when modes are cleared or reset, and after the
machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient
Functions.

• When the paper tray you specified in a program is empty and if there is more than one paper tray
with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or
[Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first. For details, see
"Tray Paper Settings", Connecting the Machine/ System Settings.

• Destinations can be registered to a program of the scanner mode only when [Include Destinations]
is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting,
see "General Settings", Scan.

• Folder destinations that have protection codes cannot be registered to a program of the scanner
mode.

• Programs are not deleted by turning the power off or by pressing [Reset] unless the program is
deleted or overwritten.

• When you are using the Classic Applications, program numbers with next to them indicate that
the programs have been registered.

• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see
page 41 "Adding Icons to the [Home] Screen". Shortcuts to programs stored in Document Server
mode cannot be registered to the [Home] screen.

48

Example of Programs

Copier mode

Program name Program description Effect

Registering Functions in a Program

Eco copy Specify [Combine 2 Sides] in

[Dup./Combine/Series].

Thumbnail copy Specify [Combine 1 Side] in [Dup./

Combine/Series].

Storage copy:
XXXX

(replace XXXX by a
folder name)

Scanner mode

Program name Program description Effect

Easy PDF scan Select [Full Color: Text / Photo] in

Specify a folder in [Target Folder to
Store] in [Store File].

[Scan Settings]. In [Send File Type /
Name], select [PDF] under [File
Type] and enter the business details
such as "London branch: daily
report" under [File Name].

You can save paper and toner.

You can copy up to 4 pages onto
one side of a sheet, so that you can
save paper.

You can use folders to organize
stored files by user name or
intended use.

You can scan documents efficiently.

High compression
PDF scan

Long-term storage
scan

Digital signature
scan

Select [Full Color: Text / Photo] in
[Scan Settings] and [High
Compression PDF] in [Send File
Type / Name].

Select [PDF/A] in [Send File Type /
Name].

In [Send File Type / Name], specify
[PDF] in [File Type], and also
specify [Digital Signature].

You can compress the data size of
scanned documents, so that you can
send and store them.

You can easily digitize documents
to "PDF/A" file format, which is
suitable for long-term storage.

You can add a digital signature to
an important document such as a
contract, so that any data tampering
can be detected.

49

2. Getting Started

Program name Program description Effect

Dividing file scan Specify [Divide] in [Original Feed

Type].

High resolution
scan

Specify settings to save scanned
data in TIFF format. Also, specify a
higher resolution in [Scan Settings].

Batch document
scan

Scan to XXXX

(replace XXXX by a
destination name)

Select [Batch] in [Original Feed
Type].

Select e-mail or folder destinations
from the list that is registered in the
machine's Address Book, and then
specify the scan settings.

Storage scan:
XXXX

Specify a folder in [Target Folder to
Store] in [Store File].

(replace XXXX by a
folder name)

You can scan a multiple page
original as one file by splitting it into
groups of a specified number of
pages.

Scanned documents maintain much
of the detail of the originals, but the
size of the data may be quite large.

You can apply multiple scans to a
large volume of originals and send
the scanned originals as a single
job.

If you register destinations and scan
settings that you use often, you can
skip the procedures to specify them
when sending a scanned file.

You can use folders to organize
stored files by user name or
intended use.

Facsimile mode

50

Program name Program description Effect

Transmission result
notification fax

Specified time fax
transmission

Departmental fax
transmission

Select [Preview] in the initial display
and specify [Email TX Results] in [TX
Mode].

You can check whether the
transmission settings are correct
before and after transmission.

Specify [Send Later] in [TX Mode]. You can send a fax at a specified

time.

Specify [Fax Header Print] in [TX
Mode].

This setting can be used if the
receiver specifies forwarding
destinations by senders.

• Depending on the options installed, some functions cannot be registered. For details, see "Functions
Requiring Optional Configurations", Getting Started.

Registering Functions in a Program

• The names of programs given above are just examples. You can assign any name to a program
according to your objectives.

• Depending on your business details or the type of documents to be scanned, registering a program
cannot be recommended.

51

DCH039

2. Getting Started

Turning On/Off the Power

• When you push the main power switch, wait at least 10 seconds after it is confirmed that the main
power indicator has lit up or gone out.

The main power switch is on the right side of the machine. When this switch is turned on, the main power
turns on and the main power indicator on the right side of the control panel lights up. When this switch is
turned off, the main power turns off and the main power indicator on the right side of the control panel
goes out. When this is done, machine power is off. When the fax unit is installed, fax files in memory
may be lost if you turn this switch off. Use this switch only when necessary.

Turning On the Main Power

1. Make sure the power cord is firmly plugged into the wall outlet.

2. Push the main power switch.

The main power indicator goes on.

Turning Off the Main Power

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.

• Do not turn off the power while the machine is in operation.

• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns
off the machine's power and may damage the hard disk or memory and cause malfunctions.

52

Turning On/Off the Power

1. Push the main power switch.

The main power indicator goes out. The main power turns off automatically when the machine shuts
down. If the screen on the control panel does not disappear, contact your service representative.

53

2. Getting Started

Logging In the Machine

When the Authentication Screen is Displayed

If Basic Authentication, Windows Authentication, or LDAP Authentication is active, the authentication
screen appears on the display. The machine only becomes operable after entering your own Login User
Name and Login Password. If User Code Authentication is active, you cannot use the machine until you
enter the User Code.

If you can use the machine, you can say that you are logged in. When you go out of the operable state,
you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent
unauthorized usage.

• Ask the user administrator for the Login User Name, Login Password, and User Code. For details
about user authentication, see Security Guide.

• User Code to enter on User Code Authentication is the numerical value registered in the Address
Book as "User Code".

User Code Authentication Using the Control Panel

If User Code Authentication is active, a screen prompting you to enter a User Code appears.

1. Enter a User Code (up to eight digits), and then press [OK].

Logging In Using the Control Panel

This section explains the procedure for logging in to the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.

54

1. Press [Login] on the top right on the screen.

2. Press [User Name].

Logging In the Machine

3. Enter a Login User Name, and then press [Done].

4. Press [Password].

5. Enter a Login Password, and then press [Done].

6. Press [Login].

Logging Out Using the Control Panel

This section explains the procedure for logging out the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.

• To prevent use of the machine by unauthorized persons, always log out when you have finished
using the machine.

1. Press [Logout] on the top right on the screen.

55

2. Getting Started

2. Press [OK].

56

1

1

DCH040

Placing Originals

Placing Originals

Placing Originals on the Exposure Glass (mainly Europe)

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so may result in an injury if your hands or fingers are pinched.

• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.

1. Lift the ADF or the exposure glass cover.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

Start with the first page to be scanned.

1. Positioning mark

3. Lower the ADF or the exposure glass cover.

Placing Originals on the Exposure Glass (mainly Asia)

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so may result in an injury if your hands or fingers are pinched.

• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.

1. Lift the ADF.

57

1

1

DCH040

1

1

DCH040

2. Getting Started

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

Start with the first page to be scanned.

1. Positioning mark

3. Lower the ADF.

Placing Originals on the Exposure Glass (mainly North America)

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so may result in an injury if your hands or fingers are pinched.

• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.

1. Lift the ADF.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

Start with the first page to be scanned.

58

1

2

DCH042

Placing Originals

1. Positioning mark

3. Lower the ADF.

Placing Originals in the Auto Document Feeder

Be sure not to load the original untidily. Doing so may cause the machine to display a paper misfeed
message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a
malfunction.

1. Adjust the original guide to the original size.

2. Place the aligned originals squarely face up in the ADF.

Do not stack originals beyond the limit mark.

The first page should be on the top.

When placing originals that are longer than A4 , 81/2 × 11 , open the extenders.

1. Limit mark

2. Original guides

59

2. Getting Started

60

3. Copy

This chapter describes frequently used copier functions and operations. For information not included in
this chapter, see Copy/ Document Server available on our website.

Basic Procedure

To make copies of originals, place them on the exposure glass or in the ADF.

When placing the original on the exposure glass, start with the first page to be copied. When placing
the original in the ADF, place them so that the first page is on the top.

(mainly Europe)

For details about placing the original on the exposure glass, see page 57 "Placing Originals on the
Exposure Glass (mainly Europe)".

(mainly Asia)

For details about placing the original on the exposure glass, see page 57 "Placing Originals on the
Exposure Glass (mainly Asia)".

(mainly North America)

For details about placing the original on the exposure glass, see page 58 "Placing Originals on the
Exposure Glass (mainly North America)".

About placing the original in the ADF, see page 59 "Placing Originals in the Auto Document Feeder".

To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight
of the paper you are using. For details, see "Tray Paper Settings", Connecting the Machine/ System
Settings.

1. Press [Home] (

2. Flick the screen to the left, and then press the [Copier] icon on Home screen 4.

3. Make sure that no previous settings remain.

When there are previous settings remaining, press [Reset].

4. Select the paper tray containing the paper that is the same size and orientation as the

originals.

5. Make sure that [Use Paper Tray Settg] is selected.

When [Use Paper Tray Settg] is selected, the paper size and orientation of the tray you have
selected will appear in Original Settng.

6. Place the originals.

7. Make desired settings.

8. Enter the number of copies with the number keys.

) at the bottom of the screen in the center.

The maximum copy quantity that can be entered is 99.

61

3. Copy

9. Press [Start].

When placing the original on the exposure glass, press [ ] after all originals are scanned. Some
functions such as Batch mode may require that you press [ ] when placing originals in the ADF.
Follow the messages that appear on screen.

10. When the copy job is finished, press [Reset] to clear the settings.

62

CKN008

Auto Reduce / Enlarge

Auto Reduce / Enlarge

The machine automatically calculates the reproduction ratio based on the sizes of the originals and the
paper you have specified. The machine will rotate, enlarge, or reduce the image of the originals to fit
them to the paper.

• You cannot use the bypass tray with this function.

• If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge]
is canceled and the image cannot be rotated automatically.

This is useful to copy different size originals to the same size paper.

If the orientation in which your original is placed is different from that of the paper you are copying onto,
the machine rotates the original image by 90 degrees and fits it on the copy paper (Rotate Copy).

1. Press [Original Settng].

2. Press [Original Size].

3. Specify the original size, and then press [OK].

63

3. Copy

4. Select original orientation.

5. Press [OK].

6. Press [Auto Reduce / Enlarge].

7. Select the paper tray.

8. Place the originals, and then press [Start].

64

CKN009

Duplex Copying

Duplex Copying

Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is
shifted to allow for the binding margin.

• You cannot use the bypass tray with this function.

There are two types of Duplex.

1 Sided 2 Sided

Copies two 1-sided pages on one 2-sided page.

2 Sided 2 Sided

Copies one 2-sided page on one 2-sided page.

The resulting copy image will differ according to the orientation in which you place your originals (

).

Original orientation and completed copies

To copy on both sides of the paper, select the original and copy orientation according to how you
want the printout to appear.

Original Placing originals

Original

Orientation

Orientation Copy

Top to Top

Top to Bottom

or

65

3. Copy

Original Placing originals

1. Press [Dup./Combine/Series].

Original

Orientation

Orientation Copy

Top to Top

Top to Bottom

66

2. Make sure that [Duplex] is selected.

If [Duplex] is not selected, press [Duplex].

3. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the

document to be output.

To change the original or copy orientation, press [Orientation].

4. Press [OK].

5. Place the originals.

6. Press [Original Settng].

CKN011

CKN012

Duplex Copying

7. Select the original orientation, and then press [OK].

8. Select the paper tray.

9. Press [Start].

Specifying the Original and Copy Orientation

Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto
both sides of the paper.

• Top to Top

• Top to Bottom

1. Press [Orientation].

67

3. Copy

2. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided.

3. Select [Top to Top] or [Top to Bottom] for [Copy:].

4. Press [OK].

68

CNU005

CNU006

Combined Copying

Combined Copying

This mode can be used to select a reproduction ratio automatically and copy the originals onto a single
sheet of copy paper.

The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is
different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to
make copies properly.

Orientation of the original and image position of Combine

The image position of Combine differs according to original orientation and the number of originals
to be combined.

• Portrait ( ) originals

• Landscape ( ) originals

Placing originals (originals placed in the ADF)

The default value for the copy order in the Combine function is [From Left to Right]. To copy
originals from right to left in the ADF, place them upside down.

• Originals read from left to right

69

CKN010

CKN017

CKN014

3. Copy

• Originals read from right to left

One-Sided Combine

Combine several pages onto one side of a sheet.

• You cannot use the bypass tray with this function.

There are four types of One-Sided Combine.

1 Sided 2 Originals

Copies two 1-sided originals to one side of a sheet.

1 Sided 4 Originals Combine 1 Side

Copies four 1-sided originals to one side of a sheet.

2 Sided 2 Pages Combine 1 Side

Combine 1 Side

70

Copies one 2-sided original to one side of a sheet.

2 Sided 4 Pages Combine 1 Side

Copies two 2-sided originals to one side of a sheet.

1. Press [Original Settng].

2. Press [Original Size].

3. Specify the original size, and then press [OK].

4. Select original orientation.

Combined Copying

5. Press [OK].

6. Press [Dup./Combine/Series].

7. Press [Combine].

8. Select [1 Sided] or [2 Sided] for [Original:].

If you selected [2 Sided], you can change the orientation.

71

CKN074

3. Copy

9. Press [Combine 1 Side].

10. Select the number of originals to combine.

11. Press [OK].

12. Select the paper tray.

13. Place the originals, and then press [Start].

Two-Sided Combine

Combines various pages of originals onto two sides of one sheet.

• You cannot use the bypass tray with this function.

There are four types of Two-Sided Combine.

1 Sided 4 Originals Combine 2 Sides

Copies four 1-sided originals to one sheet with 2 pages per side.

1 Sided 8 Originals Combine 2 Sides

Copies eight 1-sided originals to one sheet with 4 pages per side.

2 Sided 4 Pages Combine 2 Sides

72

Copies two 2-sided originals to one sheet with 2 pages per side.

2 Sided 8 Pages Combine 2 Sides

Copies four 2-sided originals to one sheet with 4 pages per side.

1. Press [Original Settng].

2. Press [Original Size].

3. Specify the original size, and then press [OK].

4. Select original orientation.

Combined Copying

5. Press [OK].

6. Press [Dup./Combine/Series].

7. Press [Combine].

8. Select [1 Sided] or [2 Sided] for [Original:].

73

3. Copy

9. Press [Combine 2 Sides].

10. Press [Orientation].

11. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided.

12. Select [Top to Top] or [Top to Bottom] for [Copy:], and then press [OK].

13. Select the number of originals to combine.

14. Press [OK].

15. Select the paper tray.

16. Place the originals, and then press [Start].

74

Copying onto Custom Size Paper

Copying onto Custom Size Paper

Paper that has a horizontal length of 139.0–600.0 mm (5.48–23.62 inches) and a vertical length of

76.2–216.0 mm (3.00–8.50 inches) can be fed in from the bypass tray. Note however that the
limitation on the horizontal and vertical length range will vary depending on which options are installed.

• When prints are delivered to Internal tray 2:

Horizontal length: 210.0–600.0 mm (8.27–23.62 inches), vertical length: 139.7–216.0 mm
(5.50–8.50 inches)

1. Load the paper face down in the bypass tray.

The bypass tray ( ) is automatically selected.

2. Press [ ].

3. Press [Paper Size].

4. Press [Custom Size].

5. Enter the horizontal size with the number keys, and then press [ ].

6. Enter the vertical size with the number keys, and then press [ ].

7. Press [OK] twice.

8. Place the originals, and then press [Start].

75

CNU010

CNU004

3. Copy

Copying onto Envelopes

This section describes how to copy onto regular size and custom size envelopes. Place the original on
the exposure glass and place the envelope in the bypass tray.

Specify the thickness of the paper according to the weight of the envelopes you are printing on. For
details about the relationship between paper weight and paper thickness and the sizes of envelopes that
can be used, see page 134 "Recommended Paper Sizes and Types".

About handling envelopes, supported envelope types, and how to load envelopes, see page 139
"Envelopes".

Before using this function, select [Envelope] for the paper type under [Tray Paper Settings] in User Tools.
For details, see "Tray Paper Settings", Connecting the Machine/ System Settings.

• The Duplex function cannot be used with envelopes. If the Duplex function is specified, press [1
sided 2 sided:TtoT] to cancel the setting.

To copy onto custom size envelopes, you must specify the envelope's dimensions. Specify the horizontal
and vertical length of the envelope.

76

: Horizontal

: Vertical

1. Load the envelopes face down in the bypass tray.

The bypass tray ( ) is automatically selected.

2. Press [ ].

3. Press [Paper Size].

4. Specify the envelope size, and then press [OK] twice.

5. Place the originals, and then press [Start].

Copying onto Envelopes

77

CKN018

3. Copy

Sort

The machine assembles copies as sets in sequential order.

1. Press [Finishing].

78

2. Select [Sort], and then press [OK].

3. Enter the number of copy sets using the number keys.

4. Place the originals.

5. Select the paper tray.

6. Press [Start].

Changing the Number of Sets

You can change the number of copy sets during copying.

• This function can be used only when the Sort function is selected.

1. While "Copying..." is displayed, press [Stop].

2. Enter the number of copy sets with the number keys.

Sort

3. Press [Continue].

Copying starts again.

79

3. Copy

Storing Data in the Document Server

The Document Server enables you to store documents being read with the copy feature on the hard disk
of this machine. Thus you can print them later applying necessary conditions.

You can check the stored documents on the Document Server screen. For details about the Document
Server, see page 119 "Storing Data".

1. Press [Store File].

2. Enter a user name, file name, or password if necessary.

3. Specify a folder in which to store the document if necessary.

4. Press [OK].

5. Place the originals.

6. Make the scanning settings for the original.

7. Select the paper tray.

8. Press [Start].

Stores scanned originals in memory and makes one set of copies. If you want to store another
document, do so after copying is complete.

80

4. Fax

This chapter describes frequently used facsimile functions and operations. For information not included in
this chapter, see Fax available on our website.

Basic Procedure for Transmissions (Memory Transmission)

This section describes the basic procedure for transmitting documents using Memory Transmission.

You can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination
can be specified simultaneously.

• It is recommended that you call the receivers and confirm with them when sending important
documents.

• If there is a power failure (the main power switch is turned off) or the machine is unplugged for
about one hour, all the documents stored in memory are deleted. As soon as the main power
switch is turned on, the Power Failure Report is printed to help you check the list of deleted files. See
"When an Error Is Notified via a Report or E-Mail", Troubleshooting.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Fax] icon on Home screen 4.

3. Make sure "Ready" appears on the screen.

4. Make sure [Immed. TX] is not highlighted.

5. Place the original into the ADF.

81

4. Fax

6. Make the scan settings such as scan size and resolution.

7. Configure the transmission settings such as [TX Mode] as necessary.

8. Specify a destination.

You can enter the destination's number or address directly or select from the Address Book by
pressing the destination key.

If you make a mistake, press [Clear], and then enter again.

9. When sending the same original to several destinations (broadcasting), specify the next

destination.

10. If you send documents to Internet Fax or e-mail destinations or enable the Email TX

Results function, specify a sender.

11. Press [Start].

82

Basic Procedure for Transmissions (Memory Transmission)

Sending Originals Using the Exposure Glass (Memory Transmission)

1. Make sure [Immed. TX] is not highlighted.

2. Place the first page of the original face down on the exposure glass.

3. Specify a destination.

4. Make the scan settings you require.

5. Press [Start].

6. Place the next original on the exposure glass within 60 seconds when you send multiple

originals, and then repeat Steps 4 and 5.

Repeat this step for each page.

7. Press [ ].

The machine dials the destination and starts transmission.

Registering a Fax Destination

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Address Book Management] icon on Home

screen 4.

3. Check that [Program / Change] is selected.

83

4. Fax

4. Press [New Program].

5. Press [Change] under "Name".

The name entry display appears.

6. Enter the name, and then press [OK].

7. Press [ Next].

8. Press the key for the classification you want to use under "Select Title".

The keys you can select are as follows:

• [Frequent]: Added to the page that is displayed first.

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the
list of items in the selected title.

You can select [Frequent] and one more key for each title.

9. Press [Fax Dest.].

10. Press [Change] under "Fax Destination".

11. Enter the fax number using the number keys, and then press [OK].

12. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode".

13. Press [OK].

14. Press [User Tools] ( ) on the top right of the screen.

15. Press [Home] ( ) at the bottom of the screen in the center.

84

Basic Procedure for Transmissions (Memory Transmission)

Deleting a Fax Destination

• If you delete a destination that is a specified delivery destination, messages to its registered
Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function
before deleting any destinations.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Address Book Management] icon on Home

screen 4.

3. Check that [Program / Change] is selected.

4. Select the name whose fax destination you want to delete.

Press the name key, or enter the registered number using the number keys.

You can search by the registered name, user code, fax number, folder name, e-mail address, or IP­Fax destination.

5. Press [Fax Dest.].

6. Press [Change] under "Fax Destination".

7. Press [Delete All], and then press [OK] under "Fax Destination".

8. Press [OK].

9. Press [User Tools] ( ) on the top right of the screen.

10. Press [Home] ( ) at the bottom of the screen in the center.

85

4. Fax

Transmitting while Checking Connection to Destination (Immediate Transmission)

Using Immediate Transmission, you can send documents while checking the connection to the
destination.

You can specify fax or IP-Fax destinations.

If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the
transmission mode is automatically switched to Memory Transmission.

• It is recommended that you call the receivers and confirm with them when sending important
documents.

1. Press [Home] ( ) at the bottom of the screen in the center.

2. Flick the screen to the left, and then press the [Fax] icon on Home screen 4.

3. Make sure "Ready" appears on the screen.

4. Press [Immed. TX].

5. Place the original into the ADF.

6. Select the scan settings you require.

7. Specify a destination.

If you make a mistake, press [Clear], and then enter again.

8. Press [Start].

86

Transmitting while Checking Connection to Destination (Immediate Transmission)

Sending Originals Using the Exposure Glass (Immediate Transmission)

1. Press [Immed. TX].

2. Place the first page face down on the exposure glass.

3. Specify a destination.

4. Make the scan settings you require.

5. Press [Start].

6. Place the next original on the exposure glass within 10 seconds when you send multiple

originals, and then repeat Steps 4 and 5.

Repeat this step for each page.

7. Press [ ].

87

4. Fax

Canceling a Transmission

This section explains how to cancel a fax transmission.

Canceling a Transmission Before the Original Is Scanned

Use this procedure to cancel a transmission before pressing [Start].

1. Press [Reset] on the top right of the screen.

Canceling a Transmission While the Original Is Being Scanned

Use this procedure to cancel scanning or transmitting of the original while it is being scanned.

If you cancel a transmission using the standard memory transmission function, you need to follow a
different procedure to cancel the transmission. See page 88 "Canceling a Transmission After the
Original Is Scanned".

1. Press [Stop].

2. Press [Cancel Scanning] or [Cancel TX].

Depending on the transmission mode and function you use, either [Cancel Scanning] or [Cancel
TX] is displayed.

Canceling a Transmission After the Original Is Scanned

Use this procedure to cancel a transmission after the original is scanned.

You can cancel transmission of a file while the file is being sent, stored in memory, or if it fails to transmit.
All the scanned data is deleted from memory.

1. Press [Stop].

You can also press [TX/RX Status / Print], and then [Check / Stop Transmission File].

2. If a confirmation message appears, press [Standby File List].

3. Select the file you want to cancel.

If the desired file is not shown, press [ ] or [ ] to find it. To cancel transmission of a file stored in the
memory, press the [File List] tab.

4. Press [Stop Transmission].

5. Press [OK].

88

To cancel another file, repeat Steps 3 through 5.

Canceling a Transmission

6. Press [Exit].

After pressing [Check / Stop Transmission File] under [TX/RX Status / Print] in Step 1, press [Exit]
twice.

89

4. Fax

Storing a Document

You can store and send a document at the same time. You can also just store a document.

The following information can be set for the stored documents as necessary:

User Name

You can set this function if necessary to know who and what departments stored documents in the
machine. A user name can be selected from the Address Book or entered manually.

File Name

You can specify a name for a stored document. If you do not specify a name, scanned documents
will be automatically assigned names such as "FAX0001" or "FAX0002".

Password

You can set this function so as not to send to unspecified people. A four to eight digit number can
be specified as a password.

You can also change the file information after storing files.

1. Place the original, and then specify the scan settings you require.

Specify the [Original Orientation] setting correctly. If you do not, the top/bottom orientation of the
original will not be displayed correctly in the preview.

2. Press [Store File].

3. Select [Send & Store] or [Store Only].

Select [Send & Store] to send documents after they are stored.

Select [Store Only] to store documents.

90

4. Set the user name, file name, and password as necessary.

• User Name

Press [User Name], and then select a user name. To specify an unregistered user name, press
[Manual Entry], and then enter the name. After specifying a user name, press [OK].

• File Name

Press [File Name], enter a file name, and then press [OK].

• Password

Storing a Document

Press [Password], enter a password using the number keys, and then press [OK]. Re-enter the
password for confirmation, and then press [OK].

5. Press [OK].

6. If you have selected [Send & Store], specify the receiver.

7. Press [Start].

Sending Stored Documents

The machine sends documents stored with the facsimile function in the Document Server.

The documents stored in the Document Server can be sent again and again until they are deleted.

The stored documents are sent with the scan settings made when they were stored.

You cannot use the following transmission methods:

• Immediate Transmission

• Parallel Memory Transmission

• On Hook Dial

• Manual Dial

91

4. Fax

1. Press [Select Stored File].

2. Select the documents to be sent.

When multiple documents are selected, they are sent in the order of selection.

• Press [User Name] to place the documents in order by programmed user name.

• Press [File Name] to place the documents in alphabetical order.

• Press [Date] to place the documents in order of programmed date.

• Press [Queue] to arrange the order of the documents to be sent.

To view details about stored documents, press [Details].

Press the Thumbnails key to switch the screen to thumbnail display.

3. If you select a document with a password, enter the password using the number keys,

and then press [OK].

4. When you want to add your originals to stored documents and send them all at once,

press [Original

When [Original

Stored File] or [Stored file Original].

Stored File] is pressed, the machine sends the originals, and then stored files.

When [Stored file Original] is pressed, the machine sends the stored files, and then originals.

5. Press [OK].

6. To add an original to stored documents, place the original, and then select any scan

settings you require.

7. Specify the destination, and then press [Start].

92

Printing the Journal Manually

Printing the Journal Manually

To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User].

All

Prints the results of communications in the order made.

Print per File No.

Prints only the results of communications specified by file number.

Print per User

Prints the results of communications by individual senders.

1. Press [TX/RX Status / Print].

2. Press [Print Journal].

3. Select the printing method.

4. If you selected [Print per File No.] in Step 3, enter a 4-digit file number using the number

keys.

5. If you selected [Print per User] in Step 3, select a user from the list, and then press [OK].

6. Press [Start].

7. Press [Exit] twice.

93

4. Fax

94

5. Print

This chapter describes frequently used printer functions and operations. For information not included in
this chapter, see Print available on our website.

Quick Install

You can install the printer drivers easily from the CD-ROM provided with this machine.

Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard
TCP/IP port will be set.

• Manage Printers permission is required to install the drivers. Log on as an Administrators group
member.

1. Click [Quick Install] on the installer screen.

2. The software license agreement appears in the [License Agreement] dialog box. After

reading the agreement, click [I accept the agreement.], and then click [Next >].

3. Click [Next >].

4. Select the machine model you want to use in the [Select Printer] dialog box.

5. Click [Install].

6. Configure the user code, default printer, and shared printer as necessary.

7. Click [Continue].

The installation starts.

8. Click [Finish].

When you are prompted to restart your computer, restart it by following the instructions that
appear.

9. Click [Exit] in the first window of the installer, and then take out the CD-ROM.

95

5. Print

Displaying the Printer Driver Properties

This section explains how to open the printer driver properties from [Devices and Printers].

• Manage Printers permission is required to change the printer settings. Log on as an Administrators
group member.

• You cannot change the machine default settings for individual users. Settings made in the printer
properties dialog box are applied to all users.

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer you want to use.

3. Click [Printer properties].

96

Standard Printing

Standard Printing

• The default setting is two-sided printing. If you want to print on only one side, select [Off] for the
two-sided printing setting.

• If you send a print job via USB 2.0 while the machine is in Sleep mode, an error message might
appear when the print job is complete. In this case, check if the document was printed.

When Using the PCL 6 Printer Driver

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

4. Select the [Frequently Used Settings] tab.

5. In the "Job Type:" list, select [Normal Print].

6. In the "Document Size:" list, select the size of the original to be printed.

7. In the "Orientation" area, select [Portrait] or [Landscape] as the orientation of the

original.

8. In the "Paper Type:" list, select the type of paper that is loaded in the paper tray.

9. In the "Input Tray:" list, select the paper tray that contains the paper you want to print

onto.

If you select [Auto Tray Select] in the "Input Tray:" list, the paper tray is automatically selected
according to the paper size and type specified.

10. Select [Color] or [Black and White] in the "Color/Black and White:" list.

11. If you want to print multiple copies, specify a number of sets in the "Copies:" box.

12. Click [OK].

13. Start printing from the application's [Print] dialog box.

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5. Print

Printing on Both Sides of Sheets

This section explains how to print on both sides of each page using the printer driver.

• The types of paper that can be printed on both sides are as follows:

• Plain 1 (60–74 g/m2), Plain 2 (75–81 g/m2), Recycled, Middle Thick (82–105 g/m2),
Thick 1 (106–130 g/m2), Thick 2 (131–163 g/m2), Color, Letterhead, Preprinted, Bond,
Cardstock

• The bypass tray does not support two-sided printing.

When Using the PCL 6 Printer Driver

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

4. Click the [Frequently Used Settings] tab.

You can also click the [Detailed Settings] tab, and then click [2 Sided/Layout/Booklet] in the
"Menu:" box.

5. Select the method for binding the output pages in the "2 sided:" list.

6. Change any other print settings if necessary.

7. Click [OK].

8. Start printing from the application's [Print] dialog box.

Types of Two-sided Printing

You can select which way the bound pages open by specifying which edge to bind.

Orientation Open to Left Open to Top

Portrait

98

Landscape