Ricoh MP C2011 User Manual

For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.

For information not in this manual, refer to

the HTML/PDF files on the supplied

CD-ROM.

Troubleshooting

Adding Paper and Toner

Web Image Monitor

Document Server

Scan

Print

Copy

Getting Started

What You Can Do with This Machine

User Guide

TABLE OF CONTENTS

How to Read the Manuals.................................................................................................................................5

Symbols Used in the Manuals.......................................................................................................................5

Model-Specific Information............................................................................................................................... 6

Names of Major Features..................................................................................................................................7

1. What You Can Do with This Machine

Reducing my Costs............................................................................................................................................. 9

Converting Documents to Electronic Formats Easily......................................................................................10

Registering Destinations...................................................................................................................................11

Operating the Machine More Effectively...................................................................................................... 12

Customizing the [Home] Screen..................................................................................................................... 13

Making Copies Using Various Functions........................................................................................................14

Printing Data Using Various Functions............................................................................................................15

Utilizing Stored Documents............................................................................................................................. 16

Using the Scanner in a Network Environment............................................................................................... 17

Preventing Information Leakage (Security Functions)....................................................................................18

Centrally Controlling Scan Conditions and Distribution............................................................................... 19

Monitoring and Setting the Machine Using a Computer..............................................................................20

Preventing Unauthorized Copying................................................................................................................. 21

2. Getting Started

Guide to Names and Functions of Components............................................................................................23

Guide to Components (mainly Europe)................................................................................. 23

Guide to Components (mainly Asia)......................................................................................26

Guide to Functions of the Machine's Options................................................................................................30

Guide to Functions of the Machine's External Options (mainly Europe)............................ 30

Guide to Functions of the Machine's External Options (mainly Asia)................................. 31

Guide to the Names and Functions of the Machine's Control Panel........................................................... 32

Changing the Display Language.................................................................................................................... 35

How to Use the [Home] Screen...................................................................................................................... 36

Adding Icons to the [Home] Screen........................................................................................................... 37

Registering Functions in a Program.................................................................................................................41

Example of Programs...................................................................................................................................43

Turning On/Off the Power..............................................................................................................................46

Turning On the Main Power........................................................................................................................46

1

Turning Off the Main Power........................................................................................................................46

When the Authentication Screen is Displayed...............................................................................................47

User Code Authentication Using the Control Panel.................................................................................. 47

Logging In Using the Control Panel............................................................................................................47

Logging Out Using the Control Panel.........................................................................................................48

Placing Originals..............................................................................................................................................49

Placing Originals on the Exposure Glass (mainly Europe).................................................. 49

Placing Originals on the Exposure Glass (mainly Asia)....................................................... 49

Placing Originals in the Auto Document Feeder....................................................................................... 50

3. Copy

Basic Procedure................................................................................................................................................53

Auto Reduce / Enlarge....................................................................................................................................55

Duplex Copying............................................................................................................................................... 57

Specifying the Original and Copy Orientation.........................................................................................59

Combined Copying......................................................................................................................................... 61

One-Sided Combine................................................................................................................................... 62

Two-Sided Combine....................................................................................................................................63

Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 66

Copying onto Envelopes................................................................................................................................. 67

Copying onto Envelopes from the Bypass Tray.........................................................................................67

Copying onto Envelopes from the Paper Tray...........................................................................................68

Sort.................................................................................................................................................................... 69

Changing the Number of Sets.................................................................................................................... 70

Storing Data in the Document Server............................................................................................................. 72

4. Print

Quick Install...................................................................................................................................................... 73

Displaying the Printer Driver Properties.......................................................................................................... 74

Standard Printing..............................................................................................................................................75

When Using the PCL 6 Printer Driver..........................................................................................................75

Printing on Both Sides of Sheets......................................................................................................................76

When Using the PCL 6 Printer Driver..........................................................................................................76

Types of 2 sided Printing............................................................................................................................. 76

Combining Multiple Pages into Single Page..................................................................................................77

2

When Using the PCL 6 Printer Driver..........................................................................................................77

Types of Combine Printing.......................................................................................................................... 77

Printing on Envelopes.......................................................................................................................................79

Configuring Envelope Settings Using the Control Panel...........................................................................79

Printing on Envelopes Using the Printer Driver...........................................................................................79

Saving and Printing Using the Document Server........................................................................................... 81

Storing Documents in Document Server.....................................................................................................81

Managing Documents Stored in Document Server...................................................................................82

5. Scan

Basic Procedure When Using Scan to Folder................................................................................................83

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....

.......................................................................................................................................................................84

Registering an SMB Folder......................................................................................................................... 86

Deleting an SMB Registered Folder........................................................................................................... 89

Entering the Path to the Destination Manually...........................................................................................90

Basic Procedure for Sending Scan Files by E-mail........................................................................................91

Registering an E-mail Destination............................................................................................................... 92

Deleting an E-mail Destination....................................................................................................................93

Entering an E-mail Address Manually........................................................................................................94

Basic Procedure for Storing Scan Files...........................................................................................................95

Checking a Stored File Selected from the List............................................................................................96

Specifying the File Type...................................................................................................................................97

Specifying Scan Settings................................................................................................................................. 98

6. Document Server

Storing Data......................................................................................................................................................99

Printing Stored Documents............................................................................................................................ 101

7. Web Image Monitor

Displaying Top Page..................................................................................................................................... 103

8. Adding Paper and Toner

Precautions for Loading Paper......................................................................................................................105

Loading Paper into Paper Trays................................................................................................................... 106

Loading Paper into the Bypass Tray.............................................................................................................108

Printing from the Bypass Tray Using the Printer Function........................................................................109

3

Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 114

Recommended Paper Sizes and Types........................................................................................................117

Thick Paper.................................................................................................................................................123

Envelopes...................................................................................................................................................123

Adding Toner................................................................................................................................................. 128

Sending Scanned Documents When Toner Has Run Out......................................................................129

Disposing of Used Toner...........................................................................................................................130

9. Troubleshooting

When a Status Icon Is Displayed..................................................................................................................131

When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 132

When the Machine Makes a Beeping Sound.............................................................................................134

When You Have Problems Operating the Machine...................................................................................135

When Multiple Functions Cannot Be Executed Simultaneously............................................................ 139

Messages Displayed When Using the Copy/Document Server Function................................................140

Messages Displayed When Using the Printer Function..............................................................................143

Messages Displayed on the Control Panel When Using the Printer Function...................................... 143

Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 145

Messages Displayed When Using the Scanner Function...........................................................................155

Messages Displayed on the Control Panel When Using the Scanner Function...................................155

Messages Displayed on the Client Computer.........................................................................................164

When Other Messages Appear...................................................................................................................170

When There Is a Problem Scanning or Storing Originals......................................................................171

When the Home Screen Cannot Be Edited.............................................................................................171

When the Address Book Is Updated....................................................................................................... 172

When Data Cannot Be Sent Due to a Problem with the Destination.....................................................173

When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................173

When Problems Occur While Logging In............................................................................................... 175

When the User Lacks Privileges to Perform an Operation..................................................................... 175

When the LDAP Server Cannot Be Used.................................................................................................175

INDEX...........................................................................................................................................................177

4

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

(mainly Europe and Asia), (mainly Europe), or (mainly Asia)

Read the information indicated by the symbol that corresponds to the region of the model you are using.
For details about which symbol corresponds to the model you are using, see page 6 "Model­Specific Information".

5

Model-Specific Information

DAT014

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27, -29

• 220–240 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units.

• If your machine is a region A model and "CODE XXXX -27" is printed on the label, see
" (mainly Europe)" also.

• If your machine is a region A model and "CODE XXXX -29" is printed on the label, see
" (mainly Asia)" also.

6

Names of Major Features

In this manual, major features of the machine are referred to as follows:

• Auto Document Feeder ADF

7

8

1. What You Can Do with This Machine

BRL059S

You can search for a description by what you want to do.

Reducing my Costs

Printing multi-page documents on both sides of sheets (Duplex Copy)

See "Duplex Copying", Copy/ Document Server.

Printing multi-page documents on a single sheet (Combine)

See "Combined Copying", Copy/ Document Server.

Checking how much paper is saved ([Information] screen)

See "How to Use the [Information] Screen", Getting Started.

Reducing electricity consumption

See "Saving Energy", Getting Started.

See "Timer Settings", Connecting the Machine/ System Settings.

9

BQX138S

1. What You Can Do with This Machine

Converting Documents to Electronic Formats Easily

Sending scan files

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

Sending the URL of the folder in which scan files are stored

See "Sending the URL by E-mail", Scan.

Storing scan files in a shared folder

See "Basic Procedure When Using Scan to Folder", Scan.

Storing scan files on media

See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.

Managing and using documents converted to electronic formats (Document Server)

See "Relationship between Document Server and Other Functions", Copy/ Document Server.

10

Registering Destinations

BRL060S

Registering Destinations

Using the control panel to register destinations in the Address Book

See "Registering a destination in the address book manually", Scan.

11

BQX139S

1. What You Can Do with This Machine

Operating the Machine More Effectively

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions.

Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/Scanner))

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print.

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the Printing Preferences Dialog Box", Print.

Adding shortcuts to frequently used programs

See "Adding Icons to the [Home] Screen", Convenient Functions.

Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.

12

Customizing the [Home] Screen

CUM001

The icons of each function are displayed on the [Home] screen.

Customizing the [Home] Screen

• You can add shortcuts to often used programs to the [Home] screen. The programs can be recalled
easily by pressing the shortcut icons.

• You can display only the icons of functions and shortcuts that you use.

• You can change the order of the function and shortcut icons.

• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting
Started.

• For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to
Customize Them", Convenient Functions.

13

CJQ601

1. What You Can Do with This Machine

Making Copies Using Various Functions

• You can make copies in full color. You can switch the color copy mode depending on the type of
originals used and the desired finish.

See "Copying in Color", Copy/ Document Server.

• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
and page numbers.

See "Stamps", Copy/ Document Server.

• You can adjust the color tones and image quality of your copies.

For details about a color adjustment, see "Adjusting Color", Copy/ Document Server.

For details about an image adjustment, see "Image Adjustment", Copy/ Document Server.

• You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine
to detect the original size automatically. Also, it enables the machine to select an appropriate
reproduction ratio based on the paper size you specify. If the orientation of the original is different
from that of the paper you are copying onto, the machine rotates the original image by 90 degrees
to match it with the copy paper.

See "Reducing or Enlarging Originals", Copy/ Document Server.

• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by
copying multiple pages onto single sheets.

For details about duplex copying, see "Duplex Copying", Copy/ Document Server.

For details about combined copying, see "Combined Copying", Copy/ Document Server.

For details about combined copying, see "Booklet/Magazine", Copy/ Document Server.

14

• You can copy onto various types of paper such as envelopes and OHP transparencies.

See "Copying onto Various Types of Paper", Copy/ Document Server.

CJQ602

Printing Data Using Various Functions

Printing Data Using Various Functions

• This machine supports network and local connections.

• You can send PDF files directly to the machine for printing, without having to open a PDF
application.

See "Printing a PDF File Directly", Print.

• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.

See "Storing Documents in the Hard Disk Drive and Printing them", Print.

• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.

See "Direct Printing from a Memory Storage Device", Print.

15

CJQ603

1. What You Can Do with This Machine

Utilizing Stored Documents

You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. Web Image
Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the
network. You can also change print settings and print multiple documents (Document Server).

• You can retrieve stored documents scanned in scanner mode to your computer.

• Using the file format converter, you can download documents stored in copier, Document Server,
or printer mode to your computer.

• For details about how to use the Document Server, see "Storing Data in the Document Server",
Copy/ Document Server

• For details about the Document Server in copier mode, see "Document Server", Copy/ Document
Server.

• For details about the Document Server in printer mode, see "Saving and Printing Using the
Document Server", Print.

• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned
Documents", Scan.

16

CJQ607

Using the Scanner in a Network Environment

Using the Scanner in a Network Environment

• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).

See "Basic Procedure for Sending Scan Files by E-mail", Scan.

• You can send scan files directly to folders (Sending scan files by Scan to Folder).

See "Basic Procedure When Using Scan to Folder", Scan.

• You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network
delivery scanner). You can save scan files in the delivery server or send them to a folder in a
computer on the same network.

See "Basic Procedure for Delivering Files", Scan.

• You can use Web Services on Devices (WSD) to send scan files to a client computer.

See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan.

The ScanRouter delivery software is no longer available for sale.

*1

17

CJQ608

1. What You Can Do with This Machine

Preventing Information Leakage (Security Functions)

• You can protect documents from unauthorized access and stop them from being copied without
permission.

• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.

• By setting passwords, you can prevent unauthorized access via the network.

• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.

• You can limit the usage of functions for each user.

• See Security Guide.

18

A

A

CUL004

[email protected]

600 dpi

[email protected]
600 dpi

Centrally Controlling Scan Conditions and Distribution

Centrally Controlling Scan Conditions and
Distribution

You can use the distributed scan management (DSM) system in Windows Server 2008 R2 to manage
the destinations and scan settings for each individual user in a group and to use the information when
distributing scanned data.

You can also use this system to centrally manage information about people using the network and the
machine's scanner functions. Both delivered files and user information can be controlled.

• You must set up and configure a Windows server to use the distributed scan management system.
This system is supported under Windows Server 2008 R2.

• For details about how to deliver files using the distributed scan management system, see
"Managing Scan Conditions and Other Settings in the Block using Distributed Scan Management",
Scan.

19

CJQ609

1. What You Can Do with This Machine

Monitoring and Setting the Machine Using a Computer

Using Web Image Monitor, you can check the machine's status and change the settings.

You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.

• See "Using Web Image Monitor", Connecting the Machine/ System Settings.

• See Web Image Monitor Help.

20

CUM003

Preventing Unauthorized Copying

Preventing Unauthorized Copying

You can print embedded patterns on printouts to prevent unauthorized copying.

• Using the copier function or the printer driver, you can embed a pattern in the printed document. If
the document is copied on a machine with the Copy Data Security unit, protected pages are
grayed out in the copy. This can minimize the risk of confidential information being copied. If a
document protected by unauthorized copy guard is copied on a machine that is equipped with the
Copy Data Security unit, the machine beeps to notify users that unauthorized copying is being
attempted.

If the document is copied on a machine without the Copy Data Security Unit, the hidden text
becomes conspicuous in the copy, showing that the copy is unauthorized.

• Using the copier function or the printer driver, you can embed text in the printed document for
unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server
by a copier or multifunction printer, the embedded text appears conspicuous in the copy,
discouraging such unauthorized copying.

• For details, see the printer driver Help and Security Guide.

• For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copier/
Document Server.

• For details about this function in the printer mode, see "Printing Documents that Are Not Authorized
for Duplication", Print.

21

1. What You Can Do with This Machine

22

2. Getting Started

1

2

4

6

7

8

9

DAT001

5

3

This chapter describes how to start using this machine.

Guide to Names and Functions of Components

Guide to Components (mainly Europe)

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

Front and left view

1. ADF

Lower the ADF over originals placed on the exposure glass.

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2. Exposure glass

Place originals face down here.

23

2. Getting Started

3. Vents

Prevent overheating.

4. Control panel

See page 32 "Guide to the Names and Functions of the Machine's Control Panel".

5. Main power switch

To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and
turn the switch on.

6. Internal tray 1

Copied/printed paper is delivered here.

7. Front cover

Open to access the inside of the machine.

8. Paper trays (Trays 1–2)

Load paper here.

9. Lower paper trays

Load paper here.

24

Front and right view

DAT002

1

2

3

4

5

2

6

7

Guide to Names and Functions of Components

1. ADF's extender

Pull this extender to support large paper.

2. Vents

Prevent overheating.

3. Bypass tray

Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper
trays.

4. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

5. Extender

Pull this extender out when loading sheets larger than A4 , 81/2 × 11 in the bypass tray.

25

1

1

1

DAT003

2. Getting Started

6. Lower right cover

Open this cover when a paper jam occurs.

7. Right cover

Open this cover when a paper jam occurs.

Rear and left view

1. Vents

Prevent overheating.

Guide to Components (mainly Asia)

• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.

26

Front and left view

1

2

4

6

7

8

9

DAT001

5

3

Guide to Names and Functions of Components

1. Exposure glass cover or ADF

(The illustration shows ADF.)

Lower the exposure glass cover or the ADF over originals placed on the exposure glass.

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2. Exposure glass

Place originals face down here.

3. Vents

Prevent overheating.

4. Control panel

See page 32 "Guide to the Names and Functions of the Machine's Control Panel".

5. Main power switch

To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and
turn the switch on.

6. Internal tray 1

Copied/printed paper is delivered here.

7. Front cover

Open to access the inside of the machine.

27

DAT002

1

2

3

4

5

2

6

7

2. Getting Started

8. Paper trays (Trays 1–2)

Load paper here.

9. Lower paper trays

Load paper here.

Front and right view

28

1. ADF's extender

Pull this extender to support large paper.

2. Vents

Prevent overheating.

3. Bypass tray

Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper
trays.

1

1

1

DAT003

Guide to Names and Functions of Components

4. Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

5. Extender

Pull this extender out when loading sheets larger than A4 , 81/2 × 11 in the bypass tray.

6. Lower right cover

Open this cover when a paper jam occurs.

7. Right cover

Open this cover when a paper jam occurs.

Rear and left view

1. Vents

Prevent overheating.

29

DGU001

3

1

2

2. Getting Started

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options (mainly Europe)

30

1. Lower paper tray

Holds up to 550 sheets of paper.

2. Caster table for lower paper tray

To use the lower paper tray, attach the caster table.

3. Lower paper trays

Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.

DGU002

5

3

4

1

2

Guide to Functions of the Machine's Options

Guide to Functions of the Machine's External Options (mainly Asia)

1. Exposure glass cover

Lower this cover over originals.

2. ADF

Load a stack of originals here. They will feed in automatically.

3. Lower paper tray

Holds up to 550 sheets of paper.

4. Caster table for lower paper tray

To use the lower paper tray, attach the caster table.

5. Lower paper trays

Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.

31

1 4 5 6 732

8

9

10

11

1213141516171819

20

21

DGU004

2. Getting Started

Guide to the Names and Functions of the Machine's Control Panel

This illustration shows the control panel of the machine with options fully installed.

32

1. [Home] key

Press to display the [Home] screen. For details, see page 36 "How to Use the [Home] Screen".

2. Function keys

No functions are registered to the function keys as a factory default. You can register often used functions and
programs. For details, see "Configuring function keys", Getting Started.

3. Display panel

Displays keys for each function, operation status, or messages. See "Changing Modes" and "How to Use the
Screens on the Control Panel", Getting Started.

4. [Reset] key

Press to clear the current settings.

5. [Program] key (copier, Document Server, and scanner mode)

• Press to register frequently used settings, or to recall registered settings.

See "Registering Frequently Used Functions", Convenient Functions.

Guide to the Names and Functions of the Machine's Control Panel

• Press to program defaults for the initial display when modes are cleared or reset, or immediately after
the main power switch is turned on.

See "Changing the Default Functions of the Initial Screen", Convenient Functions.

6. [Interrupt] key

Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server.

7. Main power indicator

The main power indicator goes on when you turn on the main power switch.

8. [Energy Saver] key

Press to switch to and from Sleep mode. See "Saving Energy", Getting Started.

When the machine is in Sleep mode, the [Energy Saver] key flashes slowly.

9. [Login/Logout] key

Press to log in or log out.

10. [User Tools/Counter] key

• User Tools

Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting
the Machine/ System Settings.

• Counter

Press to check or print the counter value. See "Counter", Maintenance and Specifications.

You can find out where to order expendable supplies and where to call when a malfunction occurs. You can
also print these details. See "Checking Inquiry Using the User Tools", Maintenance and Specifications.

11. [Simple Screen] key

Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started.

12. [ ] key (Enter key)

Press to confirm values entered or items specified.

13. [Start] key

Press to start copying, printing, scanning, or sending.

14. [Sample Copy] key

Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample
Copy", Copy/ Document Server.

15. [Stop] key

Press to stop a job in progress, such as copying, scanning, or printing.

16. [Clear] key

Press to delete a number entered.

17. Number keys

Use to enter the numbers for copies and data for the selected function.

18. [Check Status] key

Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.

33

2. Getting Started

19. Data In indicator (printer mode)

Flashes when the machine is receiving print jobs from a computer. See Print.

20. Media access lamp

Lights up when a memory storage device is inserted in the media slot.

21. Media slots

Use to insert an SD card or a USB flash memory device.

34

Changing the Display Language

CXX005

You can change the language used on the display. English is set as default.

1. Press the [User Tools/Counter] key.

2. Press language key until the language you want to display appears.

3. Press the [User Tools/Counter] key.

Changing the Display Language

35

DGU005

1 2 3

7 68

4

5

2. Getting Started

How to Use the [Home] Screen

The icons of each function are displayed on the [Home] screen.

You can add shortcuts to frequently used programs to the [Home] screen. The icons of added shortcuts
appear on the [Home] screen. The programs can be recalled easily by pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

1. [Copier]

Press to make copies.

For details about how to use the copy function, see Copy/ Document Server.

2. [Scanner]

Press to scan originals and save images as files.

For details about how to use the scanner function, see Scan.

3. [Printer]

Press to make settings for using the machine as a printer.

For details about how to make settings for the printer function, see Print.

4. Home screen image

You can display an image on the [Home] screen, such as a corporate logo. To change the image, see
"Displaying an Image on the [Home] Screen", Convenient Functions.

5. /

Press to switch pages when the icons are not displayed on one page.

6. Shortcut icon

You can add shortcuts to programs to the [Home] screen. For details about how to register shortcuts, see
"Adding Icons to the [Home] Screen", Convenient Functions. The program number appears on the bottom of
the shortcut icon.

36

How to Use the [Home] Screen

7. [Address Book Management]

Press to display the Address Book.

For details about how to use the Address Book, see "Address Book", Connecting the Machine/ System
Settings.

8. [Document Server]

Press to store or print documents on the machine's hard disk.

For details about how to use the Document Server function, see Copy/ Document Server.

Adding Icons to the [Home] Screen

You can add shortcuts to programs stored in copier or scanner mode.

• Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.

• Shortcut names of up to 32 characters can be displayed in a standard screen. If the name of the
shortcut is longer than 32 characters, the 32nd character is replaced with "...". Only 30 characters
can be displayed in a simple screen. If the name of the shortcut is longer than 30 characters, the
30th character is replaced with "...".

• For details about how to make a program, see page 41 "Registering Functions in a Program".

• For details about the procedure for registering a shortcut using the [Program] screen, see
"Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions.

• You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For
details see "Deleting an Icon on the [Home] Screen", Convenient Functions.

• You can change the position of icons. For details, see "Changing the Order of Icons on the [Home]
Screen", Convenient Functions.

Adding icons to the [Home] screen using Web Image Monitor

1. Start Web Image Monitor.

For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings.

2. Log in to Web Image Monitor as an administrator.

For details, see Security Guide.

3. Point to [Device Management], and then click [Device Home Management].

4. Click [Edit Icons].

5. Point to [ Icon can be added.] of the position that you want to add, and then click [

Add].

6. Select the function or shortcut icon you want to add.

37

CXX005

2. Getting Started

7. Click [OK] four times.

Adding icons to the [Home] screen using the User Tools

In the following procedure, a shortcut to a copier program is registered to the [Home] screen.

1. Register a program.

2. Press the [User Tools/Counter] key.

3. Press [Edit Home].

4. Press [Add Icon].

38

5. Press the [Program] tab.

6. Make sure that [Copier Program] is selected.

How to Use the [Home] Screen

7. Select the program you want to add.

8. Specify the position where [Blank] is displayed.

39

2. Getting Started

9. Press [OK].

10. Press the [User Tools/Counter] key.

• Press on the upper-right corner of the screen to check the position on the simple screen.

40

CXX002

Registering Functions in a Program

Registering Functions in a Program

Depending on the functions, the number of programs that can be registered is different.

• Copier: 25 programs

• Document Server: 25 programs

• Scanner: 25 programs

The following settings can be registered to programs:

Copier:

Color mode, original type, density, Special Original, paper tray, Store File (except for User Name,
File Name, and Password), Auto Reduce / Enlarge, Create Margin, Finishing, Cover/Slip Sheet,
Edit / Color, Dup./Combine/Series, Reduce / Enlarge, number of copies

Document Server (on the initial document print screen):

2 Sided Copy Top to Top, 2 Sided Copy Top to Bottom, Booklet, Magazine, Finishing, Cover/Slip
Sheet (except for Main Sheet Tray in Designate / Chapter), Edit / Stamp, number of prints

Scanner:

Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings
and Start No.), Store File (except for User Name, File Name, and Password), Preview,
Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice

This section explains how to register functions in a program using copier function as an example.

1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on

the [Home] screen.

2. Edit the copy settings so all functions you want to store in a program are selected.

41

CXV045

2. Getting Started

3. Press the [Program] key.

4. Press [Program].

5. Press the program number you want to register.

42

6. Enter the program name.

7. Press [OK].

8. Press [Exit].

• The number of characters you can enter for a program name varies depending on the functions as
follows:

• Copier: 34 characters

• Document Server: 34 characters

• Scanner: 34 characters

• When a specified program is registered as the default, its values become the default settings, which
are displayed without pressing the [Program] key, when modes are cleared or reset, and after the
machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient
Functions.

• When the paper tray you specified in a program is empty and if there is more than one paper tray
with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] in the

Registering Functions in a Program

[Tray Paper Settings] tab will be selected first. For details, see "System Settings", Connecting the
Machine/ System Settings.

• Destinations that are registered in the machine's Address Book can be registered to a program of
the scanner mode.

• Destinations can be registered to a program of the scanner mode only when [Include Destinations]
is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting,
see "General Settings", Scan.

• Folder destinations that have protection codes cannot be registered to a program of the scanner
mode.

• Programs are not deleted by turning the power off or by pressing the [Reset] key unless the
program is deleted or overwritten.

• Program numbers with next to them already have settings made for them.

• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see
"Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions and page 37
"Adding Icons to the [Home] Screen". Shortcuts to programs stored in Document Server mode
cannot be registered to the [Home] screen.

Example of Programs

Copier mode

Program name Program description Effect

Eco copy Specify [Combine 2 Sides] in

[Dup./Combine/Series].

Dated confidential
copy

Unified-size copy Specify [Mixed Sizes] in [Special

Stamping
corporate name
copy

In [Edit / Color], specify
[CONFIDENTIAL] under [Preset
Stamp], and [Date Stamp].

Original] and [Auto Reduce /
Enlarge] in the initial display.

Specify [User Stamp] in [Edit /
Color].

You can save paper and toner.

You can increase security
awareness by printing
"CONFIDENTIAL" and the date on
copies.

You can print various size copies
onto one size of paper, so they are
easier to manage.

You can stamp the name of your
company on copies of working or
architectural drawings. Your
company name needs to be pre­registered in the machine.

43

2. Getting Started

Program name Program description Effect

Thumbnail copy Specify [Combine 1 Side] in [Dup./

Combine/Series].

Storage copy:
XXXX

Specify a folder in [Target Folder to
Store] in [Store File].

(replace XXXX by a
folder name)

Scanner mode

Program name Program description Effect

Easy PDF scan Select [Full Color: Text / Photo] in

[Scan Settings]. In [Send File Type /
Name], select [PDF] under [File
Type] and enter the business details
such as "London branch: daily
report" under [File Name].

High compression
PDF scan

Select [Full Color: Text / Photo] in
[Scan Settings] and [High
Compression PDF] in [Send File
Type / Name].

You can copy up to eight pages
onto one side of a sheet, so that you
can save paper.

You can use folders to organize
stored files by user name or
intended use.

You can scan documents efficiently.

You can compress the data size of
scanned documents, so that you can
send and store them.

44

Long-term storage
scan

Select [PDF/A] in [Send File Type /
Name].

Unified-size scan In [Scan Settings], select [Mixed

Original Sizes] in [Scan Size] and
specify the finished size of scanned
data in [Reduce / Enlarge] under
[Edit].

Digital signature
scan

In [Send File Type / Name], specify
[PDF] in [File Type], and also
specify [Digital Signature].

You can easily digitize documents
to "PDF/A" file format, which is
suitable for long-term storage.

You can skip this procedure to unify
the size when reprinting scanned
data.

You can add a digital signature to
an important document such as a
contract, so that any data tampering
can be detected.

Registering Functions in a Program

Program name Program description Effect

Dividing file scan Specify [Divide] in [Original Feed

Type].

High resolution
scan

Specify settings to save scanned
data in TIFF format. Also, specify a
higher resolution in [Scan Settings].

Batch document
scan

Scan to XXXX

(replace XXXX by a
destination name)

Select [Batch] in [Original Feed
Type].

Select e-mail or folder destinations
from the list that is registered in the
machine's Address Book, and then
specify the scan settings.

Storage scan:
XXXX

Specify a folder in [Target Folder to
Store] in [Store File].

(replace XXXX by a
folder name)

You can scan a multiple page
original as one file by splitting it into
groups of a specified number of
pages.

Scanned documents maintain much
of the detail of the originals, but the
size of the data may be quite large.

You can apply multiple scans to a
large volume of originals and send
the scanned originals as a single
job.

If you register destinations and scan
settings that you use often, you can
skip the procedures to specify them
when sending a scanned file.

You can use folders to organize
stored files by user name or
intended use.

• Depending on the options installed, some functions cannot be registered. For details, see "Functions
Requiring Optional Configurations", Getting Started.

• The names of programs given above are just examples. You can assign any name to a program
according to your objectives.

• Depending on your business details or the type of documents to be scanned, registering a program
cannot be recommended.

45

CUV031

2. Getting Started

Turning On/Off the Power

The main power switch is on the right side of the machine. When this switch is turned on, the main power
turns on and the main power indicator on the right side of the control panel lights up. When this switch is
turned off, the main power turns off and the main power indicator on the right side of the control panel
goes out. When this is done, machine power is off.

Turning On the Main Power

1. Make sure the power cord is firmly plugged into the wall outlet.

2. Open the main power switch cover, and push the main power switch.

The main power indicator goes on.

Turning Off the Main Power

• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.

• Do not turn off the power while the machine is in operation.

• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns
off the machine's power and may damage the hard disk or memory and cause malfunctions.

1. Open the main power switch cover, and then push the main power switch.

The main power indicator goes out. The main power turns off automatically when the machine shuts
down. If the screen on the control panel does not disappear, contact your service representative.

46

When the Authentication Screen is Displayed

When the Authentication Screen is Displayed

If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server
Authentication is active, the authentication screen appears on the display. The machine only becomes
operable after entering your own Login User Name and Login Password. If User Code Authentication is
active, you cannot use the machine until you enter the User Code.

If you can use the machine, you can say that you are logged in. When you go out of the operable state,
you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent
unauthorized usage.

• Ask the user administrator for the Login User Name, Login Password, and User Code. For details
about user authentication, see Security Guide.

• User Code to enter on User Code Authentication is the numerical value registered in the Address
Book as "User Code".

User Code Authentication Using the Control Panel

This section explains the procedure for logging in to the machine using the control panel while User
Code Authentication is active.

If User Code Authentication is active, a screen prompting you to enter a User Code appears.

1. Enter a User Code (up to eight digits), and then press [OK].

Logging In Using the Control Panel

This section explains the procedure for logging in to the machine when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is set.

47

CXV044

2. Getting Started

1. Press [Login].

2. Enter a Login User Name, and then press [OK].

3. Enter a Login Password, and then press [OK].

When the user is authenticated, the screen for the function you are using appears.

Logging Out Using the Control Panel

This section explains the procedure for logging out the machine when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is set.

• To prevent use of the machine by unauthorized persons, always log out when you have finished
using the machine.

1. Press the [Login/Logout] key.

2. Press [Yes].

48

CVA054

1

1

Placing Originals

Placing Originals

Placing Originals on the Exposure Glass (mainly Europe)

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so may result in an injury if your hands or fingers are pinched.

• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.

1. Lift the ADF.

Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be
detected correctly.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

Start with the first page to be scanned.

1. Positioning mark

3. Lower the ADF.

Placing Originals on the Exposure Glass (mainly Asia)

• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so may result in an injury if your hands or fingers are pinched.

49

CVA054

1

1

CSN003

1

2. Getting Started

• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.

1. Lift the ADF or the exposure glass cover.

Be sure to lift the ADF or the exposure glass cover by more than 30 degrees. Otherwise, the size of
the original might not be detected correctly.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

Start with the first page to be scanned.

1. Positioning mark

3. Lower the ADF or the exposure glass cover.

Placing Originals in the Auto Document Feeder

Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect
the size of the original incorrectly or display a paper misfeed message. Also, be sure not to place
originals or other objects on the top cover. Doing so may cause a malfunction.

1. Sensors

50

1. Adjust the original guide to the original size.

2. Place the aligned originals squarely face up in the ADF.

CSN004

1

2

2

Do not stack originals beyond the limit mark.

The first page should be on the top.

1. Limit mark

2. Original guide

Placing Originals

51

2. Getting Started

52

3. Copy

CXX002

This chapter describes frequently used copier functions and operations. For the information not included
in this chapter, see Copy/ Document Server on the supplied CD-ROM.

Basic Procedure

To make copies of originals, place them on the exposure glass or in the ADF.

When placing the original on the exposure glass, start with the first page to be copied. When placing
the original in the ADF, place them so that the first page is on the top.

(mainly Europe)

For details about placing the original on the exposure glass, see page 49 "Placing Originals on the
Exposure Glass (mainly Europe)".

(mainly Asia)

For details about placing the original on the exposure glass, see page 49 "Placing Originals on the
Exposure Glass (mainly Asia)".

For details about placing the original in the ADF, see page 50 "Placing Originals in the Auto Document
Feeder".

To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight
of the paper you are using. For details, see "Tray Paper Settings", Connecting the Machine/ System
Settings.

1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on

the [Home] screen.

2. Make sure that no previous settings remain.

When there are previous settings remaining, press the [Reset] key.

3. Place the originals.

4. Make desired settings.

53

3. Copy

5. Enter the number of copies with the number keys.

The maximum copy quantity that can be entered is 999.

6. Press the [Start] key.

When placing the original on the exposure glass, press the [ ] key after all originals are scanned.
Some functions such as Batch mode may require that you press the [ ] key when placing originals
in the ADF. Follow the messages that appear on screen.

7. When the copy job is finished, press the [Reset] key to clear the settings.

54

CKN008

Auto Reduce / Enlarge

Auto Reduce / Enlarge

The machine automatically detects the original size and then selects an appropriate reproduction ratio
based on the paper size you select.

• If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge]
is canceled and the image cannot be rotated automatically.

This is useful to copy different size originals to the same size paper.

If the orientation in which your original is placed is different from that of the paper you are copying onto,
the machine rotates the original image by 90 degrees and fits it on the copy paper (Rotate Copy). For
example, to reduce A3 (11 × 17) originals to fit onto A4 (81/2 × 11) paper, select a paper tray
containing A4 (81/2 × 11) paper, and then press [Auto Reduce / Enlarge]. The image is
automatically rotated. For details about Rotate Copy, see "Rotate Copy", Copy/ Document Server.

The original sizes and orientations you can use with this function are as follows:

(mainly Europe and Asia)

Original location Original size and orientation

Exposure glass A3 , B4 JIS , A4 , B5 JIS , A5 , 81/2 × 13

ADF A3 , B4 JIS , A4 , B5 JIS , A5 , B6 JIS , 11

× 17 , 81/2 × 11 , 81/2 × 13

55

3. Copy

1. Press [Auto Reduce / Enlarge].

2. Select the paper size.

3. Place the originals, and then press the [Start] key.

56

CKN009

Duplex Copying

Duplex Copying

Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is
shifted to allow for the binding margin.

There are two types of Duplex.

1 Sided

2 Sided 2 Sided

The resulting copy image will differ according to the orientation in which you place your originals ( or

).

Original orientation and completed copies

2 Sided

Copies two 1-sided pages on one 2-sided page.

Copies one 2-sided page on one 2-sided page.

To copy on both sides of the paper, select the original and copy orientation according to how you
want the printout to appear.

Original Placing originals

Original

Orientation

Orientation Copy

Top to Top

Top to Bottom

57

3. Copy

Original Placing originals

1. Press [Dup./Combine/Series].

Original

Orientation

Orientation Copy

Top to Top

Top to Bottom

58

2. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex].

3. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the

document to be output.

To change the original or copy orientation, press [Orientation].

4. Press [OK].

5. Place the originals.

6. Press [Special Original].

CKN011

CKN012

Duplex Copying

7. Select the original orientation, and then press [OK].

8. Press the [Start] key.

Specifying the Original and Copy Orientation

Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto
both sides of the paper.

• Top to Top

• Top to Bottom

1. Press [Orientation].

59

3. Copy

2. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided.

3. Select [Top to Top] or [Top to Bottom] for [Copy:].

4. Press [OK].

60

CKN015

CKN016

Combined Copying

Combined Copying

This mode can be used to select a reproduction ratio automatically and copy the originals onto a single
sheet of copy paper.

The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is
different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to
make copies properly.

Orientation of the original and image position of Combine

The image position of Combine differs according to original orientation and the number of originals
to be combined.

• Portrait ( ) originals

• Landscape ( ) originals

Placing originals (originals placed in the ADF)

The default value for the copy order in the Combine function is [From Left to Right]. To copy
originals from right to left in the ADF, place them upside down.

• Originals read from left to right

61

CKN010

CKN017

CKN014

3. Copy

• Originals read from right to left

One-Sided Combine

Combine several pages onto one side of a sheet.

There are six types of One-Sided Combine.

1 Sided 2 Originals Combine 1 Side

Copies two 1-sided originals to one side of a sheet.

1 Sided 4 Originals Combine 1 Side

Copies four 1-sided originals to one side of a sheet.

1 Sided 8 Originals Combine 1 Side

Copies eight 1-sided originals to one side of a sheet.

2 Sided 2 Pages Combine 1 Side

62

Copies one 2-sided original to one side of a sheet.

2 Sided 4 Pages Combine 1 Side

Copies two 2-sided originals to one side of a sheet.

2 Sided 8 Pages Combine 1 Side

Copies four 2-sided originals to one side of a sheet.

1. Press [Dup./Combine/Series].

2. Press [Combine].

3. Select [1 Sided] or [2 Sided] for [Original:].

Combined Copying

If you selected [2 Sided], you can change the orientation.

4. Press [Combine 1 Side].

5. Select the number of originals to combine.

6. Press [OK].

7. Select the paper size.

8. Place the originals, and then press the [Start] key.

Two-Sided Combine

Combines various pages of originals onto two sides of one sheet.

63

CKN074

3. Copy

There are six types of Two-Sided Combine.

1 Sided 4 Originals Combine 2 Sides

Copies four 1-sided originals to one sheet with two pages per side.

1 Sided 8 Originals Combine 2 Sides

Copies eight 1-sided originals to one sheet with four pages per side.

1 Sided 16 Originals Combine 2 Sides

Copies 16 1-sided originals to one sheet with eight pages per side.

2 Sided 4 Pages Combine 2 Sides

Copies two 2-sided originals to one sheet with two pages per side.

2 Sided 8 Pages Combine 2 Sides

Copies four 2-sided originals to one sheet with four pages per side.

2 Sided 16 Pages Combine 2 Sides

Copies eight 2-sided originals to one sheet with eight pages per side.

1. Press [Dup./Combine/Series].

2. Press [Combine].

64

Combined Copying

3. Select [1 Sided] or [2 Sided] for [Original:].

4. Press [Combine 2 Sides].

5. Press [Orientation].

6. Select [Top to Top] or [Top to Bottom] for [Original:] and/or [Copy:], and then press

[OK].

7. Select the number of originals to combine.

8. Press [OK].

9. Select the paper size.

10. Place the originals, and then press the [Start] key.

65

3. Copy

Copying onto Custom Size Paper from the Bypass Tray

Paper that has a horizontal length of 148.0–457.2 mm (5.83–18.00 inches) and a vertical length of

90.0–320.0 mm (3.55–12.59 inches) can be fed in from the bypass tray.

1. Load the paper face down in the bypass tray.

The bypass tray (

2. Press the [ ] key.

3. Press [Paper Size].

4. Press [Custom Size].

5. Enter the horizontal size with the number keys, and then press [ ].

6. Enter the vertical size with the number keys, and then press [ ].

7. Press [OK] twice.

8. Place the originals, and then press the [Start] key.

) is automatically selected.

66

CJF005

Copying onto Envelopes

Copying onto Envelopes

This section describes how to copy onto regular size and custom size envelopes. Place the original on
the exposure glass and place the envelope in the bypass tray or paper tray.

Specify the thickness of the paper according to the weight of the envelopes you are printing on. For
details about the relationship between paper weight and paper thickness and the sizes of envelopes that
can be used, see page 117 "Recommended Paper Sizes and Types".

About handling envelopes, supported envelope types, and how to load envelopes, see page 123
"Envelopes".

• The Duplex function cannot be used with envelopes. If the Duplex function is specified, press [1
sided 2 sided:TtoT] to cancel the setting.

To copy onto custom size envelopes, you must specify the envelope's dimensions. Specify the horizontal
and vertical length of the envelope.

: Horizontal

: Vertical

Be sure to include the fully open flap in the horizontal dimension.

Copying onto Envelopes from the Bypass Tray

Before using this function, select [Envelope] for the paper type under [Tray Paper Settings] in User Tools.
For details, see "Tray Paper Settings", Connecting the Machine/ System Settings.

67

3. Copy

1. Load the envelopes face down in the bypass tray.

The bypass tray ( ) is automatically selected.

2. Press the [ ] key.

3. Press [Paper Size].

4. Specify the envelope size, and then press [OK] twice.

5. Place the originals, and then press the [Start] key.

Copying onto Envelopes from the Paper Tray

Before using this function, specify the paper size and type under [Tray Paper Settings] in User Tools. For
the paper type, select [Envelope]. For details, see "Tray Paper Settings", Connecting the Machine/
System Settings.

1. Select the paper tray where the envelopes are loaded.

68

2. Place the originals, and then press the [Start] key.

Sort

CKN018

CKN019

The machine assembles copies as sets in sequential order.

• You cannot use the bypass tray with Rotate Sort.

Sort

Copies are assembled as sets in sequential order.

Sort

Rotate Sort

Every other copy set is rotated by 90 degrees ( ) and delivered to the copy tray.

To use the Rotate Sort function, two paper trays loaded with paper of the same size and type, but in
different orientation ( ), are required. For details, see "Tray Paper Settings", Connecting the
Machine/ System Settings.

69

3. Copy

1. Press [Finishing].

2. Select [Sort] or [Rotate Sort], and then press [OK].

3. Enter the number of copy sets using the number keys.

4. Place the originals.

To confirm the type of finishing, press the [Sample Copy] key.

5. Press the [Start] key.

Changing the Number of Sets

You can change the number of copy sets during copying.

• This function can be used only when the Sort function is selected.

1. While "Copying..." is displayed, press the [Stop] key.

70

2. Enter the number of copy sets with the number keys.

3. Press [Continue].

Copying starts again.

Sort

71

3. Copy

Storing Data in the Document Server

The Document Server enables you to store documents being read with the copy feature on the hard disk
of this machine. Thus you can print them later applying necessary conditions.

You can check the stored documents on the Document Server screen. For details about the Document
Server, see page 99 "Storing Data".

1. Press [Store File].

2. Enter a user name, file name, or password if necessary.

3. Specify a folder in which to store the document if necessary.

4. Press [OK].

5. Place the originals.

6. Make the scanning settings for the original.

7. Press the [Start] key.

Stores scanned originals in memory and makes one set of copies. If you want to store another
document, do so after copying is complete.

72

4. Print

This chapter describes frequently used printer functions and operations. For the information not included
in this chapter, see Print on the supplied CD-ROM.

Quick Install

You can install the printer drivers easily from the CD-ROM provided with this machine.

Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard
TCP/IP port will be set.

• Manage Printers permission is required to install the drivers. Log on as an Administrators group
member.

1. Quit all applications. (Do not close this manual.)

2. Insert the provided CD-ROM into the computer's CD-ROM drive.

If the [AutoPlay] dialog box appears, click [Run SETUP.EXE].

If you are using a computer that is running Windows 8 or Windows Server 2012, click the drive
and CD-ROM names when these appear in the upper right corner of the screen, and then click
[Run SETUP.EXE].

3. Select an interface language, and then click [OK].

4. Click [Quick Install].

5. The software license agreement appears in the [License Agreement] dialog box. After

reading the agreement, click [I accept the agreement.], and then click [Next].

6. Click [Next].

7. Select the machine model you want to use in the [Select Printer] dialog box.

8. Click [Install].

9. Configure the user code, default printer, and shared printer as necessary.

10. Click [Continue].

The installation starts.

If the [User Account Control] dialog box appears, and then click [Yes] or [Continue].

11. Click [Finish].

When you are prompted to restart your computer, restart it by following the instructions that
appear.

12. Click [Exit] in the first window of the installer, and then take out the CD-ROM.

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4. Print

Displaying the Printer Driver Properties

This section explains how to open the printer driver properties from [Devices and Printers].

• Manage Printers permission is required to change the printer settings. Log on as an Administrators
group member.

• You cannot change the machine default settings for individual users. Settings made in the printer
properties dialog box are applied to all users.

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer you want to use.

3. Click [Printer properties].

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Standard Printing

Standard Printing

• The default setting is 2 sided printing. If you want to print on only one side, select [Off] for the 2
sided printing setting.

• If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an
error message might appear when the print job is complete. In this case, check if the document was
printed.

When Using the PCL 6 Printer Driver

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

4. In the "Job Type:" list, select [Normal Print].

5. In the "Document Size:" list, select the size of the original to be printed.

6. In the "Orientation:" list, select [Portrait] or [Landscape] as the orientation of the original.

7. In the "Input Tray:" list, select the paper tray that contains the paper you want to print

onto.

If you select [Auto Tray Select] in the "Input Tray:" list, the source tray is automatically selected
according to the paper size and type specified.

8. In the "Paper Type:" list, select the type of paper that is loaded in the paper tray.

9. Select [Color] or [Black and White] in the "Color/ Black and White:" list.

10. If you want to print multiple copies, specify a number of sets in the "Copies:" box.

11. Click [OK].

12. Start printing from the application's [Print] dialog box.

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4. Print

Printing on Both Sides of Sheets

This section explains how to print on both sides of each page using the printer driver.

• The types of paper that can be printed on both sides are as follows:

• Plain (60 to 81 g/m2), Recycled, Special 1, Special 2, Special 3, Middle Thick (82 to 105
g/m2), Thick 1(106 to 169 g/m2), Thick 2(170 to 220 g/m2), Thick 3(221 to 256 g/m2),
Thin (52 to 59 g/m2), Color, Letterhead, Preprinted, Bond, Cardstock

When Using the PCL 6 Printer Driver

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

4. Click the [Detailed Settings] tab.

5. In the "Menu:" box, click the [Edit] icon.

6. Select the method for binding the output pages in the "2 sided:" list.

7. Change any other print settings if necessary.

8. Click [OK].

9. Start printing from the application's [Print] dialog box.

Types of 2 sided Printing

You can select which way the bound pages open by specifying which edge to bind.

Orientation Open to Left Open to Top

Portrait

Landscape

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Combining Multiple Pages into Single Page

Combining Multiple Pages into Single Page

This section explains how to print multiple pages onto a single sheet. The combine printing function
allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet.

When Using the PCL 6 Printer Driver

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

4. Click the [Detailed Settings] tab.

5. In the "Menu:" box, click the [Edit] icon.

6. Select the combination pattern in the "Layout:" list, and then specify the method for

combining pages in the "Page Order:" list.

To draw a border line around each page, select [Draw Frame Border].

7. Change any other print settings if necessary.

8. Click [OK].

9. Start printing from the application's [Print] dialog box.

Types of Combine Printing

This function allows you to print 2, 4, 6, 9, or 16 pages at reduced size onto a single sheet and to
specify a page ordering pattern for the combination. When combining 4 or more pages onto a single
sheet of paper, four patterns are available.

The following illustrations show example page ordering patterns for 2- and 4-page combinations.

2 Pages per Sheet

Orientation

Portrait

From Left to Right/Top to

Bottom

From Right to Left/Top to

Bottom

Landscape

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4. Print

4 Pages per Sheet

Right, then Down Down, then Right Left, then Down Down, then Left

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CXX005

Printing on Envelopes

Printing on Envelopes

Configure the paper settings appropriately using both the printer driver and the control panel.

Configuring Envelope Settings Using the Control Panel

1. Load envelopes in the paper tray.

2. Press the [User Tools/Counter] key.

3. Press [Tray Paper Settings].

4. Select the paper size setting of the paper tray in which the envelopes are loaded.

5. Select the envelope size, and then press [OK].

6. Press [ Next].

7. Select the paper type setting of the paper tray in which the envelopes are loaded.

8. Press [Envelope] in the "Paper Type" area, and then select the appropriate item in the

"Paper Thickness" area.

9. Press [OK].

10. Press the [User Tools/Counter] key.

Printing on Envelopes Using the Printer Driver

When using the PCL 6 printer driver

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

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4. Print

4. In the "Document Size:" list, select the envelope size.

5. In the "Input Tray:" list, select the paper tray where the envelopes are loaded.

6. In the "Paper Type:" list, select [Envelope].

7. Change any other print settings if necessary.

8. Click [OK].

9. Start printing from the application's [Print] dialog box.

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Saving and Printing Using the Document Server

Saving and Printing Using the Document
Server

The Document Server enables you to store documents on the machine's hard disk, and allows you to edit
and print them as necessary.

• Applications with their own drivers, such as PageMaker, do not support this function.

• Do not cancel the file transfer process while the data is being sent to the Document Server. The
process may not be canceled properly. If you accidentally cancel a print job, use the control panel
of the machine to delete the transferred data. For details about how to delete documents that are
stored in the Document Server, see "Deleting Stored Documents", Copy/ Document Server, or
Web Image Monitor Help.

• Up to 3,000 files can be stored in the Document Server. New files cannot be stored when 3,000
files have already been stored. Even if less than 3,000 files are stored, new files cannot be stored
when

• The number of pages in a document exceeds 2,000.

• The total number of stored pages in the machine and the sent data has reached 9,000 (It may
be fewer depending on the print data).

• The hard disk is full.

You can send data created on a client computer to the Document Server.

Storing Documents in Document Server

• If the machine is not used as the Document Server, the maximum number of the documents that can
be stored in the server may be less than the number described in the specification.

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

2. In the "Select Printer" list, select the printer you want to use.

3. Click [Preferences].

4. In the "Job Type:" list, click [Document Server].

5. Click [Details...].

6. Enter a user ID, file name, password, and user name as required.

7. Specify the folder number to store the document in the "Folder Number" box.

When "0" is specified in the "Folder Number:" box, documents will be saved in the Shared folder.

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4. Print

8. If the folder is protected by a password, enter the password in the "Folder Password:"

box.

9. Click [OK].

10. Change any other print settings if necessary.

11. Click [OK].

12. Start printing from the application's [Print] dialog box.

• You can print the documents stored in the Document Server using the control panel. For details, see
page 101 "Printing Stored Documents".

Managing Documents Stored in Document Server

If this machine is configured as a network printer using TCP/IP, you can view or delete the documents
stored in the machine's Document Server using Web Image Monitor from a client computer connected to
the network. You can print and operate this machine remotely without operating the control panel.

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5. Scan

CXX002

This chapter describes frequently used scanner functions and operations. For the information not
included in this chapter, see Scan on the supplied CD-ROM.

Basic Procedure When Using Scan to Folder

• Before performing this procedure, see "Preparation for Sending by Scan to Folder", Scan and
confirm the details of the destination computer. See also "Registering Folders", Connecting the
Machine/ System Settings, and register the address of the destination computer to the address
book.

1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on

the [Home] screen.

2. Make sure that no previous settings remain.

If a previous setting remains, press the [Reset] key.

3. Press the [Folder] tab.

4. Place originals.

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5. Scan

5. If necessary, specify the scan settings according to the original to be scanned.

Example: Scanning the document in color/duplex mode, and saving as a PDF file.

• Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab.

• Press [Original Feed Type], and then press [2 Sided Original].

• Press [PDF] under [Send File Type / Name].

6. Specify the destination.

You can specify multiple destinations.

7. Press the [Start] key.

Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information

The following procedures explain how to create a shared folder on a computer running Windows, and
how to confirm the computer's information. In these examples, Windows 7 Ultimate is the operating
system, and the computer is a member in a network domain. Write down the confirmed information.

Step 1: Confirming the user name and computer name

Confirm the user name and the name of the computer you will send scanned documents to.

1. On the [Start] menu, point to [All Programs], then [Accessories], and then click on

[Command Prompt].

2. Enter the command "ipconfig/all", and then press the [Enter] key.

3. Confirm the name of the computer.

The computer's name is displayed under [Host Name].

You can also confirm the IPv4 address. The address displayed under [IPv4 Address] is the IPv4
address of the computer.

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4. Next, enter the command "set user", and then press the [Enter] key. (Be sure to put a

space between "set" and "user".)

Basic Procedure When Using Scan to Folder

5. Confirm the user name.

The user name is displayed under [USERNAME].

Step 2: Creating a shared folder on a computer running Microsoft Windows

Create a shared destination folder in Windows and enable sharing. In the following procedure, a
computer which is running under Windows 7 Ultimate and participating in a domain is used as an
example.

• You must log in as an Administrators group member to create a shared folder.

• If "Everyone" is left selected in step 6, the created shared folder will be accessible by all users. This
is a security risk, so we recommend that you give access rights only to specific users. Use the
following procedure to remove "Everyone" and specify user access rights.

1. Create a folder, just as you would create a normal folder, in a location of your choice on

the computer.

2. Right-click the folder, and then click [Properties].

When using Windows XP, right-click the folder, and then click [Sharing and Security].

3. On the [Sharing] tab, select [Advanced Sharing...].

When using Windows XP, on the [Sharing] tab, select [Share this folder].

Proceed to step 5.

4. Select the [Share this folder] check box.

5. Click [Permissions].

6. In the [Group or user names:] list, select "Everyone", and then click [Remove].

7. Click [Add...].

8. In the [Select Users or Groups] window, click [Advanced...].

9. Specify one or more object types, select a location, and then click [Find Now].

10. From the list of results, select the groups and users you want to grant access to, and then

click [OK].

11. In the [Select Users or Groups] window, click [OK].

12. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column

of the permissions list, select either the [Full Control] or [Change] check box.

Configure the access permissions for each group and user.

13. Click [OK].

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5. Scan

Step 3: Specifying access privileges for the created shared folder

If you want to specify access privileges for the created folder to allow other users or groups to access
the folder, configure the folder as follows:

1. Right-click the folder created in step 2, and then click [Properties].

2. On the [Security] tab, click [Edit...].

3. Click [Add...].

4. In the [Select Users or Groups] window, click [Advanced...].

5. Specify one or more object types, select a location, and then click [Find Now].

6. From the list of results, select the groups and users you want to grant access to, and then

click [OK].

7. In the [Select Users or Groups] window, click [OK].

8. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column

of the permissions list, select either the [Full Control] or [Change] check box.

9. Click [OK].

Registering an SMB Folder

1. Press the [User Tools/Counter] key.

2. Press [Address Book Mangmnt].

3. Check that [Program / Change] is selected.

4. Press [New Program].

5. Press [Change] under "Name".

The name entry display appears.

6. Enter the name, and then press [OK].

7. Press [ Next].

8. Press the key for the classification you want to use under "Select Title".

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Basic Procedure When Using Scan to Folder

The keys you can select are as follows:

• [Frequent]: Added to the page that is displayed first.

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the
list of items in the selected title.

You can select [Frequent] and one more key for each title.

9. Press [Auth. Info], and then press [ Next].

10. Press [Specify Other Auth. Info] on the right side of "Folder Authentication".

When [Do not Specify] is selected, the SMB User Name and SMB Password that you have
specified in "Default User Name / Password (Send)" of File Transfer settings are applied.

11. Press [Change] under "Login User Name".

12. Enter the login user name of the destination computer, and then press [OK].

13. Press [Change] under "Login Password".

14. Enter the password of the destination computer, and then press [OK].

15. Enter the password again to confirm, and then press [OK].

16. Press [Folder].

17. Check that [SMB] is selected.

18. Press [Change] or [Browse Network], and then specify the folder.

To specify a folder, you can either enter the path manually or locate the folder by browsing the
network.

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5. Scan

19. Press [Connection Test] to check the path is set correctly.

20. Press [Exit].

If the connection test fails, check the settings, and then try again.

21. Press [OK].

22. Press [Exit].

23. Press the [User Tools/Counter] key.

Locating the SMB folder manually

1. Press [Change] under "Path".

2. Enter the path where the folder is located.

For example: if the name of the destination computer is "User", and the folder name is "Share", the
path will be \\User\Share.

If the network does not allow automatic obtaining of IP addresses, include the destination
computer's IP address in the path. For example: if the IP address of the destination computer is
"192.168.0.191", and the folder name is "Share", the path will be \\192.168.0.191\Share.

3. Press [OK].

If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the
path again.

Locating the SMB folder using Browse Network

1. Press [Browse Network].

The client computers sharing the same network as the machine appear.

Network display only lists client computers you are authorized to access.

2. Select the group that contains the destination computer.

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3. Select the computer name of the destination computer.

Shared folders under it appear.

You can press [Up One Level] to switch between levels.

4. Select the folder you want to register.

5. Press [OK].

Deleting an SMB Registered Folder

Basic Procedure When Using Scan to Folder

1. Press the [User Tools/Counter] key.

2. Press [Address Book Mangmnt].

3. Check that [Program / Change] is selected.

4. Select the name whose folder you want to delete.

Press the name key, or enter the registered number using the number keys.

You can search by the registered name, user code, folder name, or e-mail address.

5. Press [Folder].

6. Press the protocol which is not currently selected.

A confirmation message appears.

7. Press [Yes].

8. Press [OK].

9. Press [Exit].

10. Press the [User Tools/Counter] key.

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5. Scan

Entering the Path to the Destination Manually

1. Press [Manual Entry].

2. Press [SMB].

3. Press [Manual Entry] on the right side of the path field.

4. Enter the path for the folder.

In the following example path, the shared folder name is "user" and the computer name is
"desk01":

\\desk01\user

5. Press [OK].

6. Depending on the destination setting, enter the user name for logging in to the computer.

Press [Manual Entry] to the right of the user name field to display the soft keyboard.

7. Depending on the destination setting, enter the password for logging in to the computer.

Press [Manual Entry] for the password to display the soft keyboard.

8. Press [Connection Test].

A connection test is performed to check whether the specified shared folder exists.

9. Check the connection test result, and then press [Exit].

10. Press [OK].

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CXX002

Basic Procedure for Sending Scan Files by E-mail

Basic Procedure for Sending Scan Files by E­mail

1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on

the [Home] screen.

2. Make sure that no previous settings remain.

If a previous setting remains, press the [Reset] key.

3. Press the [E-mail] tab.

4. Place originals.

5. If necessary, specify the scan settings according to the original to be scanned.

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5. Scan

Example: Scanning the document in color/duplex mode, and saving as a PDF file.

• Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab.

• Press [Original Feed Type], and then press [2 Sided Original].

• Press [PDF] under [Send File Type / Name].

6. Specify the destination.

You can specify multiple destinations.

7. To specify the e-mail sender, press [Sender Name], and then press [OK].

8. To use Message Disposition Notification, press [Recept. Notice].

If you select [Recept. Notice], the selected e-mail sender will receive e-mail notification when the e­mail recipient has opened the e-mail.

9. Press the [Start] key.

Registering an E-mail Destination

1. Press the [User Tools/Counter] key.

2. Press [Address Book Mangmnt].

3. Check that [Program / Change] is selected.

4. Press [New Program].

5. Press [Change] under "Name".

The name entry display appears.

6. Enter the name, and then press [OK].

7. Press [ Next].

8. Press the key for the classification you want to use under "Select Title".

The keys you can select are as follows:

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• [Frequent]: Added to the page that is displayed first.

Basic Procedure for Sending Scan Files by E-mail

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the
list of items in the selected title.

You can select [Frequent] and one more key for each title.

9. Press [E-mail].

10. Press [Change] under "E-mail Address".

11. Enter the e-mail address.

12. Press [OK].

13. Press [OK].

14. Press [Exit].

15. Press the [User Tools/Counter] key.

Deleting an E-mail Destination

1. Press the [User Tools/Counter] key.

2. Press [Address Book Mangmnt].

3. Check that [Program / Change] is selected.

4. Select the name whose e-mail address you want to delete.

Press the name key, or enter the registered number using the number keys. You can search by the
registered name, user code, folder name, or e-mail address.

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5. Scan

5. Press [E-mail].

6. Press [Change] under "E-mail Address".

7. Press [Delete All], and then press [OK].

8. Press [OK].

9. Press [Exit].

10. Press the [User Tools/Counter] key.

Entering an E-mail Address Manually

1. Press [Manual Entry].

2. Enter the e-mail address.

3. Press [OK].

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CXX002

Basic Procedure for Storing Scan Files

Basic Procedure for Storing Scan Files

• You can specify a password for each stored file. We recommend that you protect stored files from
unauthorized access by specifying passwords.

• Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using
the hard disk to store important files. The supplier shall not be responsible for any damage that may
result from the loss of files.

1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on

the [Home] screen.

2. Make sure that no previous settings remain.

If a previous setting remains, press the [Reset] key.

3. Place originals.

4. Press [Store File].

5. Press [Store to HDD].

6. If necessary, specify the stored file's information, such as [User Name], [File Name],

[Password], and [Select Folder].

• User Name

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5. Scan

Press [User Name], and then select a user name. To specify an unregistered user name, press
[Manual Entry], and then enter the name. After specifying a user name, press [OK].

• File Name

Press [File Name], enter a file name, and then press [OK].

• Password

Press [Password], enter a password, and then press [OK]. Re-enter the password for
confirmation, and then press [OK].

• Select Folder

Specify the folder in which to save the stored files.

7. Press [OK].

8. If necessary, press [Scan Settings] to specify scanner settings such as resolution and scan

size.

9. Press the [Start] key.

Checking a Stored File Selected from the List

This section explains how to preview a file selected from the list of stored files.

1. Press [Select Stored File].

2. Specify the folder in which to save the stored files.

3. From the list of stored files, select the file you want to check.

You can select more than one file.

4. Press [Preview].

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Specifying the File Type

Specifying the File Type

This section explains the procedure for specifying the file type of a file you want to send.

File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail
or Scan to Folder, and saving files on a memory storage device.

You can select one of the following file types:

• Single Page: [TIFF / JPEG], [PDF]

If you select a single-page file type when scanning multiple originals, one file is created for each
single page and the number of files sent is the same as the number of pages scanned.

• Multi-page: [TIFF], [PDF]

If you select a multi-page file type when scan multiple originals, scanned pages are combined and
sent as a single file.

Selectable file types differ depending on the scan settings and other conditions. For details about
file types, see "Notes About and Limitations of File Types", Scan.

1. Press [Send File Type / Name].

2. Select a file type.

If the File Type is set to [PDF], configure PDF File Setting as required.

3. Press [OK].

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5. Scan

Specifying Scan Settings

1. Press [Scan Settings].

2. Specify resolution, scan size, and other settings, as required.

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3. Press [OK].