Page 1
User Guide
What You Can Do with This Machine
Getting Started
Copy
Fax
Print
Scan
Document Server
Web Image Monitor
Adding Paper and Toner
Troubleshooting
Information for This Machine
For safe and correct use, be sure to read the Safety Information in
Read This FIrst before using the machine.
Page 2
Page 3
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................7
Symbols Used in the Manuals.......................................................................................................................7
Model-Specific Information............................................................................................................................... 8
Names of Major Features..................................................................................................................................9
1. What You Can Do with This Machine
Searching by What You Want to Do............................................................................................................. 11
Reducing my Costs.......................................................................................................................................11
Using Scanned Files on the Computer....................................................................................................... 12
Registering Destinations...............................................................................................................................13
Operating the Machine More Effectively.................................................................................................. 14
What You Can Do with This Machine............................................................................................................15
Customizing the [Home] Screen.................................................................................................................15
Making Copies Using Various Functions................................................................................................... 16
Printing Data Using Various Functions........................................................................................................17
Utilizing Stored Document.......................................................................................................................... 17
Sending and Receiving Faxes without Paper............................................................................................ 18
Sending and Receiving Faxes via the Internet...........................................................................................20
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed...................................21
Using the Facsimile and the Scanner in a Network Environment.............................................................22
Embedding Text Information in Scanned Files...........................................................................................22
Preventing Information Leakage (Security Functions)............................................................................... 23
Centrally Controlling Scan Conditions and Distribution...........................................................................24
Monitoring and Setting the Machine Using a Computer......................................................................... 24
Preventing Unauthorized Copying............................................................................................................. 25
2. Getting Started
Guide to Names and Functions of Components............................................................................................27
Guide to Functions of the Machine's Options................................................................................................30
Guide to Functions of the Machine's External Options.............................................................................30
Installing Options............................................................................................................................................. 31
Order of Option Installation........................................................................................................................31
Attaching the 500-sheet Paper Feed Unit..................................................................................................31
Installing the Interface Units........................................................................................................................ 33
Installing the File Format Converter............................................................................................................ 39
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Page 4
Installing SD Card Options......................................................................................................................... 40
Guide to the Names and Functions of the Machine's Control Panel........................................................... 44
Changing the Display Language.................................................................................................................... 45
How to Use the [Home] Screen...................................................................................................................... 46
Possible Operations on the Standard Application Screen....................................................................... 48
Adding Icons to the [Home] Screen........................................................................................................... 49
How to Use Each Application......................................................................................................................... 52
[Copy] Screen..............................................................................................................................................53
[Fax] Screen................................................................................................................................................. 55
[Scanner] Screen......................................................................................................................................... 60
Registering Functions in a Program.................................................................................................................66
Turning On/Off the Power..............................................................................................................................69
Turning On the Main Power........................................................................................................................69
Turning Off the Main Power........................................................................................................................69
Logging In the Machine...................................................................................................................................71
When the Authentication Screen is Displayed.......................................................................................... 71
User Code Authentication Using the Control Panel.................................................................................. 71
Logging In Using the Control Panel............................................................................................................71
Logging Out Using the Control Panel.........................................................................................................72
Placing Originals..............................................................................................................................................74
Placing Originals on the Exposure Glass...................................................................................................74
Placing Originals in the Auto Document Feeder....................................................................................... 74
3. Copy
Basic Procedure................................................................................................................................................77
Auto Reduce / Enlarge....................................................................................................................................78
Duplex Copying............................................................................................................................................... 79
Specifying the Original and Copy Orientation.........................................................................................80
Combined Copying......................................................................................................................................... 82
One-Sided Combine................................................................................................................................... 83
Two-Sided Combine....................................................................................................................................84
Copying onto Custom Size Paper...................................................................................................................86
Copying onto Envelopes................................................................................................................................. 87
Sort.................................................................................................................................................................... 89
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Changing the Number of Sets.................................................................................................................... 89
Storing Data in the Document Server............................................................................................................. 90
4. Fax
Basic Procedure for Transmissions (Memory Transmission)..........................................................................91
Registering a Fax Destination......................................................................................................................91
Deleting a Fax Destination.......................................................................................................................... 93
Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 94
Canceling a Transmission................................................................................................................................95
Canceling a Transmission Before the Original Is Scanned...................................................................... 95
Canceling a Transmission While the Original Is Being Scanned.............................................................95
Canceling a Transmission After the Original Is Scanned......................................................................... 95
Storing a Document......................................................................................................................................... 97
Sending Stored Documents.........................................................................................................................98
Printing the Journal Manually....................................................................................................................... 100
5. Print
Quick Install....................................................................................................................................................101
Quick Installation via a Network............................................................................................................. 101
Quick Installation via a USB Connection................................................................................................ 101
Displaying the Printer Driver Properties........................................................................................................103
Standard Printing........................................................................................................................................... 104
When Using the PCL 6 Printer Driver....................................................................................................... 104
Printing on Both Sides of Sheets................................................................................................................... 105
When Using the PCL 6 Printer Driver....................................................................................................... 105
Types of Two-sided Printing......................................................................................................................105
Combining Multiple Pages into Single Page............................................................................................... 106
When Using the PCL 6 Printer Driver....................................................................................................... 106
Types of Combine Printing........................................................................................................................106
Printing on Envelopes.................................................................................................................................... 108
Configuring Envelope Settings Using the Control Panel........................................................................ 108
Printing on Envelopes Using the Printer Driver........................................................................................ 108
Saving and Printing Using the Document Server.........................................................................................109
Storing Documents in Document Server.................................................................................................. 109
Managing Documents Stored in Document Server................................................................................ 110
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Page 6
Using the Quick Print Release Function........................................................................................................111
Using the Print/Scan(Memory Storage Device) Function..........................................................................113
6. Scan
Basic Procedure When Using Scan to Folder............................................................................................. 117
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.................................................................................................................................................................... 117
Registering an SMB Folder.......................................................................................................................119
Deleting an SMB Registered Folder.........................................................................................................122
Entering the Path to the Destination Manually........................................................................................ 123
Basic Procedure for Sending Scan Files by E-mail......................................................................................124
Registering an E-mail Destination.............................................................................................................124
Deleting an E-mail Destination................................................................................................................. 126
Entering an E-mail Address Manually..................................................................................................... 126
Basic Procedure for Storing Scan Files........................................................................................................ 127
Checking a Stored File Selected from the List......................................................................................... 128
Specifying the File Type................................................................................................................................ 129
Specifying Scan Settings...............................................................................................................................130
7. Document Server
Storing Data................................................................................................................................................... 131
Printing Stored Documents............................................................................................................................ 133
8. Web Image Monitor
Displaying Top Page..................................................................................................................................... 135
9. Adding Paper and Toner
Loading Paper................................................................................................................................................137
Precautions for Loading Paper................................................................................................................. 137
Loading Paper into Paper Trays............................................................................................................... 138
Loading Paper into the Bypass Tray........................................................................................................ 140
Printing from the Bypass Tray Using the Printer Function........................................................................142
Loading Orientation-fixed Paper or Two-sided Paper...........................................................................145
Recommended Paper.................................................................................................................................... 148
Recommended Paper Sizes and Types................................................................................................... 148
Adding Toner................................................................................................................................................. 156
Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 160
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Page 7
Disposing of Used Toner...........................................................................................................................161
10. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................163
When the Indicator Lamp for [Check Status] Is Lit or Flashing...................................................................164
When the Machine Makes a Beeping Sound.............................................................................................166
When You Have Problems Operating the Machine...................................................................................167
When Multiple Functions Cannot Be Executed Simultaneously............................................................ 172
Messages Displayed When You Use the Copy/Document Server Function...........................................173
Messages Displayed When You Use the Facsimile Function.....................................................................175
When Network Setting Problems Occur................................................................................................. 176
When the Remote Fax Function Cannot Be Used...................................................................................182
Messages Displayed When You Use the Printer Function..........................................................................185
Messages Displayed on the Control Panel When You Use the Printer Function..................................185
Messages Printed on the Error Logs or Reports When You Use the Printer Function...........................187
Messages Displayed When You Use the Scanner Function...................................................................... 197
Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 197
Messages Displayed on the Client Computer.........................................................................................207
When Other Messages Appear...................................................................................................................214
When There Is a Problem Scanning or Storing Originals......................................................................215
When the Address Book Is Updated....................................................................................................... 216
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................217
When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................217
When Problems Occur While Logging In............................................................................................... 219
When the User Lacks Privileges to Perform an Operation..................................................................... 219
When the LDAP Server Cannot Be Used.................................................................................................219
11. Information for This Machine
Information on Environmental Regulations.................................................................................................. 221
ENERGY STAR Program........................................................................................................................... 221
Energy Saving Functions...........................................................................................................................221
User Information on Electrical and Electronic Equipment (mainly Europe)...................... 224
Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)
.................................................................................................................................................................... 225
Environmental Advice for Users (mainly Europe)............................................................... 225
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Page 8
Notes to users in the state of California (Notes to Users in USA) (mainly North America)....
.................................................................................................................................................................... 226
INDEX...........................................................................................................................................................227
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Page 9
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia), (mainly Europe), or (mainly Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 8 "Model-Specific
Information".
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Page 10
Model-Specific Information
DPK051
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27, -29
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120–127 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
• If your machine is a region A model and "CODE XXXX -27" is printed on the label, see
" (mainly Europe)" also.
• If your machine is a region A model and "CODE XXXX -29" is printed on the label, see
" (mainly Asia)" also.
8
Page 11
Names of Major Features
In this manual, major features of the machine are referred to as follows:
• Auto Document Feeder ADF
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Page 12
10
Page 13
1. What You Can Do with This Machine
BRL059S
You can search for a description by what you want to do.
Searching by What You Want to Do
You can search for a procedure by what you want to do.
Reducing my Costs
Printing multi-page documents on both sides of sheets (Duplex Copy)
See "Duplex Copying", Copy/ Document Server.
Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax))
See "Combined Copying", Copy/ Document Server.
See "Combine Two Originals", Fax.
Printing received faxes on both sides of sheets (2 Sided Print)
See "Two-Sided Printing", Fax.
Converting received faxes to electronic formats (Paperless Fax)
See "Confirming/Printing/Deleting Received and Stored Documents", Fax.
Sending files from the computer without printing them (LAN-Fax)
See "Sending Fax Documents from Computers", Fax.
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BQX138S
1. What You Can Do with This Machine
Checking how much paper is saved ([Information] screen)
See "[Information] Screen", Getting Started.
Reducing electricity consumption
See "Saving Energy", Getting Started.
See "Timer Settings", Connecting the Machine/ System Settings.
Using Scanned Files on the Computer
Sending scan files
See "Basic Procedure for Sending Scan Files by E-mail", Scan.
Sending the URL of the folder in which scan files are stored
See "Sending the URL by E-mail", Scan.
Storing scan files in a shared folder
See "Basic Procedure When Using Scan to Folder", Scan.
Storing scan files on media
See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.
Embedding text information in scanned files
See "Embedding Text Information in Scanned Data", Scan.
Converting transmitted faxes to electronic formats and sending them to a computer
See "Overview of Folder Transmission Function", Fax.
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BRL060S
Searching by What You Want to Do
Managing and using documents converted to electronic formats (Document Server)
See "Relationship between Document Server and Other Functions", Copy/ Document Server.
Registering Destinations
Using the control panel to register destinations in the Address Book
See "Registering Entered Destinations to the Address Book", Fax.
See "Registering a Destination E-mail Address or Folder", Scan.
Using Web Image Monitor to register destinations from a computer
See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax.
Downloading destinations registered in the machine to the LAN-Fax driver destination list
See "Using the machine's Address Book as the LAN-Fax destination list", Fax.
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BQX139S
1. What You Can Do with This Machine
Operating the Machine More Effectively
Registering and using frequently-used settings (Program)
See "Registering Functions in a Program", Convenient Functions.
Registering frequently-used settings as initial settings (Program as Defaults)
See "Changing the Default Functions of the Initial Screen", Convenient Functions.
Registering frequently-used printing settings to the printer driver
See "Using One Click Presets", Print.
Changing the initial settings of the printer driver to frequently-used printing settings
See "Displaying the [Printing Preferences] Dialog Box", Print.
Adding shortcuts to frequently used programs or Web pages
See "Adding Icons to the [Home] Screen", Convenient Functions.
Changing the order of the function and shortcut icons
See "Changing the Order of Icons on the [Home] Screen", Convenient Functions.
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DPK127
What You Can Do with This Machine
What You Can Do with This Machine
This section describes the features of this machine.
Customizing the [Home] Screen
The icons of each function are displayed on the [Home] screen.
• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs
or Web pages can be recalled easily by pressing the shortcut icons.
• You can display only the icons of functions and shortcuts that you use.
• You can change the order of the function and shortcut icons.
• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting
Started.
• For details about how to customize the [Home] screen, see "How to Customize the [Home]
Screen", Convenient Functions.
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CJQ601
1. What You Can Do with This Machine
Making Copies Using Various Functions
• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
and page numbers.
"Stamps", Copy/ Document Server.
• You can reduce or enlarge the copy image. With the Auto Reduce / Enlarge function, the machine
automatically calculates the reproduction ratio based on the sizes of the originals and the paper
you have specified.
See "Reducing or Enlarging Originals", Copy/ Document Server.
• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by
copying multiple pages onto single sheets.
For details about duplex copying, see "Duplex Copying", Copy/ Document Server.
For details about combined copying, see "Combined Copying", Copy/ Document Server.
For details about the booklet and magazine functions, see "Booklet/Magazine", Copy/
Document Server.
• You can copy onto various types of paper such as envelopes and OHP transparencies.
See "Copying onto Various Types of Paper", Copy/ Document Server.
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Printing Data Using Various Functions
DPK128
• This machine supports network and local connections.
What You Can Do with This Machine
• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.
See "Storing Documents in the Hard Disk Drive and Printing Them", Print.
• You can collate printed paper.
See "Collate", Print.
• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.
See "Direct Printing from a Memory Storage Device", Print.
Utilizing Stored Document
You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk.
Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored
files via the network. You can also change print settings and print multiple documents (Document Server).
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CJQ603
1. What You Can Do with This Machine
• You can retrieve stored documents scanned in scanner mode to your computer.
• Using the file format converter, you can download documents stored in copier, Document Server,
or printer mode to your computer.
• For details about how to use the Document Server, see "Storing Data in the Document Server",
Copy/ Document Server.
• For details about the Document Server in copier mode, see "Document Server", Copy/ Document
Server.
• For details about the Document Server in printer mode, see "Saving and Printing Using the
Document Server", Print.
• For details about the Document Server in fax mode, see "Storing a Document", Fax.
• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned
Documents", Scan.
Sending and Receiving Faxes without Paper
Reception
You can store and save received fax documents as electronic formats in the machine's hard disk
without printing them.
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CJQ604
CJQ605
What You Can Do with This Machine
You can use Web Image Monitor to check, print, delete, retrieve, or download documents using
your computer (Storing received documents).
• See "Confirming/Printing/Deleting Received and Stored Documents", Fax.
Transmission
You can send a fax from your computer over the network (Ethernet or wireless LAN) to this
machine, which then forwards the fax via its telephone connection (LAN-Fax).
• To send a fax, print from the Windows application you are working with, select LAN-Fax as
the printer, and then specify the destination.
• You can also check the sent image data.
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xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
1. What You Can Do with This Machine
• For details about the machine's settings, see "Network Settings Requirements", Connecting the
Machine/ System Settings.
• For details about how to use the function, see "Sending Fax Documents from Computers", Fax.
Sending and Receiving Faxes via the Internet
E-mail Transmission and Reception
IP-Fax
20
This machine converts scanned document images to e-mail format, and transmits and receives the
e-mail data over the Internet.
• To send a document, specify an e-mail address instead of dialing the destination telephone
number (Internet Fax and e-mail transmission).
See "Specifying an Internet Fax Destination Manually", Fax.
• This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax
Reception and Mail to Print).
See "Receiving E-Mail by Internet Fax/Mail to Print", Fax.
• Internet Fax compatible machines and computers that have e-mail addresses can receive email messages via Internet Fax.
The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP
network.
• To send a document, specify an IP address or host name instead of a fax number (IP-Fax
Transmission).
See "Specifying an IP-Fax Destination Manually", Fax.
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CJQ612
What You Can Do with This Machine
• This machine can receive documents sent via Internet Fax (IP-Fax Reception).
See "Types of Reception", Fax.
• Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public
switched telephone network (PSTN).
• For details about the machine's settings, see "Network Settings Requirements", Connecting the
Machine/ System Settings.
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed
You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).
• To use the remote fax function, install the fax connection unit on the main-machine and submachine.
• The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job
has finished, confirm results displayed on sending history or printed on reports.
• You can forward documents received by the main machine with the facsimile function to submachines.
• For details, see "Sending/Receiving Documents Using a Remote Machine (Remote Fax)", Fax.
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CJQ607
1. What You Can Do with This Machine
Using the Facsimile and the Scanner in a Network Environment
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
See "Overview of E-Mail Transmission Function", Fax.
See "Basic Procedure for Sending Scan Files by E-mail", Scan.
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
See "Overview of Folder Transmission Function", Fax.
See "Basic Procedure When Using Scan to Folder", Scan.
• You can use Web Services on Devices (WSD) to send scan files to a client computer.
See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan.
Embedding Text Information in Scanned Files
You can extract text information from a scanned document and embed it in the file without using a
computer.
If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.
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CUL003
CJQ608
What You Can Do with This Machine
• To use this function, the OCR unit is required.
• You can select a file type from [PDF], [High Compression PDF], or [PDF/A].
• This function can optically recognize characters in various languages and up to approximately
40,000 characters a page.
• See "Embedding Text Information in Scanned Data", Scan.
Preventing Information Leakage (Security Functions)
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
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1. What You Can Do with This Machine
• You can limit the usage of functions for each user.
• See Security Guide.
Centrally Controlling Scan Conditions and Distribution
You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to
manage the destinations and scan settings for each individual user in a group and to use the information
when distributing scanned data.
You can also use this system to centrally manage information about people using the network and the
machine's scanner functions. Both delivered files and user information can be controlled.
• You must set up and configure a Windows server to use the distributed scan management system.
This system is supported by Windows Server 2008 R2 or later.
• For details about how to deliver files using the distributed scan management system, see
"Managing Scan Conditions and Other Settings in the Block Using Distributed Scan Management",
Scan.
Monitoring and Setting the Machine Using a Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
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CJQ609
DPK129
What You Can Do with This Machine
You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See "Using Web Image Monitor", Connecting the Machine/ System Settings.
• See Web Image Monitor Help.
Preventing Unauthorized Copying
You can print embedded patterns on printouts to prevent unauthorized copying.
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1. What You Can Do with This Machine
• Using the printer driver, you can embed a pattern in the printed document. If the document is
copied on a machine with the Copy Data Security unit, protected pages are grayed out in the
copy. This can minimize the risk of confidential information being copied. Protected fax messages
are grayed out before being transmitted or stored. If a document protected by unauthorized copy
guard is copied on a machine that is equipped with the Copy Data Security unit, the machine
beeps to notify users that unauthorized copying is being attempted.
If the document is copied on a machine without the Copy Data Security Unit, the hidden text
becomes conspicuous in the copy, showing that the copy is unauthorized.
• Using the printer driver, you can embed text in the printed document for unauthorized copy
prevention. If the document is copied, scanned, or stored in a Document Server by a copier or
multifunction printer, the embedded text appears conspicuous in the copy, discouraging such
unauthorized copying.
• For details, see Security Guide.
• For details, see the printer driver Help.
• For details about this function in the printer mode, see "Printing Documents That Are Not Authorized
for Duplication", Print.
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2. Getting Started
DPK052
1
2
3
4
7 68
9
10
5
This chapter describes how to start using this machine.
Guide to Names and Functions of Components
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
Front and left view
1. ADF
Lower the ADF over originals placed on the exposure glass.
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.
2. Exposure glass
Place originals face down here. For details, see page 74 "Placing Originals on the Exposure Glass".
3. Control panel
See page 44 "Guide to the Names and Functions of the Machine's Control Panel".
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DPK053
2
1
3
4
5
6
2. Getting Started
4. Tray Extension
Pull this fence to prevent paper from falling off.
5. Main power switch
To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and
turn the switch on.
6. Paper size dial
Use this dial to specify the paper size. To use a paper size that is not indicated on the paper size dial, set the
dial to " ". If this is the case, set the paper size using the control panel.
7. Paper Tray
Paper is loaded here. For details about the sizes and types of paper that can be used, see page 137
"Loading Paper".
8. Left Cover
Open to access the waste toner bottle. For details, see "Replacing the Waste Toner Bottle", Maintenance and
Specifications.
9. Vents
Prevent overheating.
10. Standard Tray
Copied/printed paper and fax messages are delivered here.
Front and right view
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DPK054
1
1
Guide to Names and Functions of Components
1. ADF's extender
Pull this extender to support large paper.
2. Vents
Prevent overheating.
3. Extender for the bypass tray
Pull this extender out when loading A4 , 81/2 × 11 or larger size paper in the bypass tray.
4. Bypass tray
For details about the sizes and types of paper that can be used, see page 140 "Loading Paper into the
Bypass Tray".
5. Paper guides
When loading paper in the bypass tray, align the paper guides flush against the paper.
6. Front Cover
Open to access the inside of the machine and remove jammed paper.
Open here to replace the print cartridge.
Rear and left view
1. Vents
Prevent overheating.
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DPK055
1
2
2. Getting Started
Guide to Functions of the Machine's Options
Guide to Functions of the Machine's External Options
30
1. 500-sheet paper feed unit
Paper is loaded here.
2. Caster table
A table with casters to place this machine.
Page 33
Installing Options
Installing Options
By installing options, you can improve machine performance and expand the available features.
Order of Option Installation
When installing multiple options, the following order is recommended:
1. Attach the paper feed unit.
Attach the paper feed unit to the bottom of the machine.
You can attach up to four paper feed units. Up to 2,000 sheets of paper can be loaded.
2. Install the caster table.
3. Install the optional interface board.
Install in the slot of the machine.
Only one interface board can be installed.
4. Install the file format converter.
5. Insert SD card options.
Insert in the SD card slot of the machine.
There are two slots for SD cards.
Each slot supports different types of SD cards.
If you want to use two or more SD cards that can be inserted in the same slot, contact your sales or
service representative.
Attaching the 500-sheet Paper Feed Unit
You can install a 500-sheet paper feed unit.
• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.
• The machine weighs approximately 28 kg (62 lb.).
• When moving the machine, use the inset grips on both sides, and lift slowly in pairs. The
machine will break or cause injury if dropped.
• Lifting the paper feed unit carelessly or dropping may cause injury.
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DPK936
2. Getting Started
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, take care that the power cord is not damaged under the machine. Failing to take these
precautions could result in fire or electric shock.
• Do not place the machine directly on the floor.
• When attaching multiple options, attach the paper feed unit first.
• To attach two or more paper feed units at the same time, first stack them one upon the other, and
then attach them as a single unit.
• Before turning on the power, remove the packaging material from the paper feed unit.
1. Turn the machine off and unplug the power cord.
2. Remove the packaging from the paper feed unit.
3. Lift the machine using the inset grips on both sides of the machine.
32
Lifting the machine requires two people.
When moving the machine, do not touch the following parts:
• The operation panel, the ADF, and parts around them
• Convex parts on the right side of the machine
• Places indicated on the labels attached to the machine
• The bottom of the optional paper tray
Page 35
DPK939
DPK101
Installing Options
4. There are two upright pins on the optional paper feed unit. Align them with the holes on
the underside of the machine, and then carefully lower the machine.
5. Plug in the power cord, and then turn on the machine.
6. Print the configuration page to confirm that the unit was attached correctly.
Installing the Interface Units
• Before beginning work, ground yourself by touching something metal to discharge any static
electricity. Static electricity can damage the interface units.
• Do not subject the interface units to physical shocks.
Installing the Wireless LAN interface board
1. Check the contents of the package.
2. Turn the machine off and unplug the power cord.
3. Loosen the two screws and remove the slot cover.
The removed cover will not be reused.
33
Page 36
DPK102
DPK103
2. Getting Started
4. Fully insert the interface board.
Check that the interface board is firmly connected to the controller board.
5. Tighten the two screws to secure the interface board.
6. Plug in the power cord, and then turn on the machine.
7. Print the configuration page to confirm that the board was attached correctly.
Installing the IEEE 1284 interface board
1. Check the contents of the package.
2. Turn the machine off and unplug the power cord.
34
Page 37
3. Loosen the two screws and remove the slot cover.
DPK101
DPK104
DPK105
The removed cover will not be reused.
4. Fully insert the IEEE 1284 interface board.
Installing Options
Check that the IEEE 1284 interface board is firmly connected to the controller board.
5. Tighten the two screws to secure the interface board.
6. Plug in the power cord, and then turn on the machine.
7. Print the configuration page to confirm that the board was attached correctly.
35
Page 38
DPK101
DPK106
DPK107
2. Getting Started
Installing the Extended USB board
1. Check the contents of the package.
2. Turn the machine off and unplug the power cord.
3. Loosen the two screws and remove the slot cover.
The removed cover will not be reused.
4. Fully insert the interface board.
36
Check that the interface board is firmly connected to the controller board.
5. Tighten the two screws to secure the interface board.
6. Plug in the power cord, and then turn on the machine.
Page 39
7. Print the configuration page to confirm that the board was attached correctly.
DPK108
Installing the Bluetooth interface unit
1. Check the contents of the package.
2. Turn the machine off and unplug the power cord.
3. Fully insert the interface unit.
Installing Options
Check that the interface unit is firmly connected to the controller board.
4. Plug in the power cord, and then turn on the machine.
5. Print the configuration page to confirm that the board was attached correctly.
Installing the USB Device Server
The optional USB device server is an interface board that adds an Ethernet port to the machine.
With this option installed, two Ethernet cables can be connected at the same time using the standard port
on the machine and an additional port on the USB device server. You can assign different IP addresses
to each port, so the machine can print jobs from different network segments.
Procedure for installing the USB device server
1. Check the contents of the package.
2. Turn the machine off and unplug the power cord.
37
Page 40
DPK101
DPK109
DPK130
2. Getting Started
3. Loosen the two screws and remove the slot cover.
The removed cover will not be reused.
4. Fully insert the interface board.
38
Check that the interface board is firmly connected to the controller board.
5. Tighten the two screws to secure the interface board.
6. Connect the USB device server to the machine.
For details, see the Setup Guide provided with the USB device server.
Page 41
DPK101
Installing Options
Configuring settings
After installing and connecting the USB device server to the machine, configure the machine
settings.
• When using the USB device server, set [Energy Saver Mode to Disable Print Server] to [Disable
Mode] to prevent the machine from entering Energy Saver mode. Otherwise, the USB device
server loses communication with the network while the machine is in Energy Saver mode, and the
machine cannot receive print jobs.
1. Press [Home] ( ) at the bottom of the screen in the center.
2. Flick the screen to the left, and then press the [User Tools] icon ( ).
3. Press [Machine Features].
4. Press [System Settings].
5. Press [Administrator Tools].
6. Press [ Next] four times.
7. Press [Energy Saver Mode to Disable Print Server].
8. Press [Disable Mode].
9. Press [OK].
10. Press [User Tools] ( ) on the top right of the screen.
11. Press [Home] ( ) at the bottom of the screen in the center.
Installing the File Format Converter
1. Check the contents of the package.
2. Turn the machine off and unplug the power cord.
3. Loosen the two screws and remove the slot cover.
The removed cover will not be reused.
39
Page 42
DPK110
DPK111
2. Getting Started
4. Fully insert the file format converter.
Check that the file format converter is firmly connected to the controller board.
5. Tighten two screws to secure the file format converter.
6. Plug in the power cord, and then turn on the machine.
7. Print the configuration page to confirm that the board was attached correctly.
Installing SD Card Options
• Keep SD cards out of reach of children. If a child swallows an SD card, consult a doctor
immediately.
• Do not subject the card to physical shocks.
1. Turn the machine off and unplug the power cord.
40
Page 43
DPK112
DPK113
DPK114
Installing Options
2. Open the rear cover.
3. Unhook the tab on the interface cover, which is located on the side of the rear cover.
4. Unhook the two tabs on the outside of the interface cover.
41
Page 44
DPK126
DPK115
DPK116
2. Getting Started
5. Insert the SD card into the slot until it clicks.
If you insert only one SD card, use the upper slot. If you insert two SD cards simultaneously, use
both slots.
If you want to use two or more SD cards simultaneously, contact your service representative.
6. Hook the two tabs on the outside of the interface cover.
42
7. Hook the tab on the interface cover, which is located on the side of the rear cover.
Page 45
8. Close the rear cover.
DPK117
9. Plug in the power cord, and then turn on the machine.
10. Check that the SD card was installed correctly.
Installing Options
43
Page 46
DCH009
21
4
5
6
6
7
3
2. Getting Started
Guide to the Names and Functions of the Machine's Control Panel
1. Display panel
This is a touch panel display that features icons, keys, shortcuts, and widgets that allow you to navigate the
screens of the various functions and applications and provide you with information about operation status and
other messages. See page 46 "How to Use the [Home] Screen" and page 52 "How to Use Each
Application".
2. Main power indicator
The main power indicator goes on when you turn on the main power switch. When the machine is in Sleep
mode, the main power indicator flashes slowly. In Fusing Unit Off mode, the main power indicator is lit.
3. Status indicator
Indicates the status of the system. Stays lit when an error occurs or the toner runs out.
4. Data In indicator (facsimile and printer mode)
Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.
5. Fax indicator
Indicates the status of the fax functions. Flashes during data transmission and reception. Stays lit when
receiving a fax via Confidential or Substitute Reception.
6. Media slots
Use to insert an SD card or a USB flash memory device. For details, see "Inserting/Removing a Memory
Storage Device", Getting Started.
7. Media access lamp
Lights up when an SD card is inserted in the media slot.
44
Page 47
Changing the Display Language
You can change the language used on the display. English is set as default.
1. Press [Home] ( ) at the bottom of the screen in the center.
2. Flick the screen to the left, and then press the [Change Langs. Widget].
3. Select the language you want to display.
4. Press [OK].
Changing the Display Language
45
Page 48
DPK060
5
6
12
1 3 4
7891011
2
2. Getting Started
How to Use the [Home] Screen
The [Home] screen is set as the default screen when the machine is turned on.
One icon is assigned to each function, and these icons are displayed on the [Home] screen. You can
add shortcuts to frequently used functions or Web pages to the [Home] screen. Also, you can register
widgets such as the Change Langs. Widget to it. The [Home] screen and the screen of each function may
differ depending on the optional units that are installed.
To display the [Home] screen, press [Home] ( ) at the bottom of the screen in the center.
• Do not apply strong impact or force to the screen, or it may be damaged. Maximum force
allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)
To switch between screens, flick your finger to the right or left on the screen.
1. Logged-in user icon
When user authentication is enabled, an icon is displayed that indicates that users are logged in.
Press the icon to show the names of the users that are currently logged in.
2. System message
Displays messages from the machine system and applications.
3. [Login]/[Logout]
These keys are displayed when user authentication is enabled. When you press [Login], the authentication
screen appears. If you have been already logged in to the machine, [Logout] appears. To log out of the
machine, press [Logout].
For details about how to log in and out, see page 71 "Logging In the Machine".
4. [Energy Saver]
Press to switch to Low Power mode or Sleep mode.
For details about the modes, see "Saving Energy", Getting Started.
46
Page 49
How to Use the [Home] Screen
5. Application list icon
Press to display the application list. You can create shortcuts to the applications on the [Home] screen.
To use an application displayed in the [Widgets] tab and [Program] tab, create a shortcut for the application
on the [Home] screen. For details, see "Customizing the [Home] Screen", Convenient Functions.
6. Icons to switch between screens
Press to switch between the five home screens. The icons appear at the bottom right and left of the screen, the
number of icons indicates the number of screens on each side of the current screen.
7. [Stop]
Press to stop a job in progress, such as copying, scanning, faxing, or printing.
8. [Menu]
Displays the menu screen of the application you are using. Depending on the application you are using, this
key may be disabled. You can also press this key in the [Home] screen to restore the [Home] screen's settings
to their defaults.
9. [Home]
Press to display the [Home] screen.
10. [Return]
Press this key to return to the previous screen while Screen Features are enabled or applications are used.
Depending on the application you are using, this key may be disabled. You can specify whether this key is
enabled or not in some applications. For details about the settings, see "Screen Features", Connecting the
Machine/ System Settings.
11. [Check Status]
Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.
12. Icon display area
Displays the function or application icons and widgets. Displayed icons differ between the five home screens.
For details about icons on each screen, see "Main Icons on the [Home] Screen", Getting Started.
You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home]
Screen", Convenient Functions.
• You can change the [Home] screen's wallpaper. For details, see "Changing the [Home] Screen's
Wallpaper", Convenient Functions.
• You can switch modes by pressing icons on the [Home] screen. You can also switch modes by
pressing the function keys. For details about the function keys, see "Changing Modes by Pressing
the Function Keys", Getting Started.
• You cannot switch modes in any of the following situations:
• While scanning an original using the fax or scanner function
• When accessing the following screens:
• Machine Features
47
Page 50
DNE103
DNE104
2. Getting Started
• Counter
• Inquiry
• Address Book Management
• Tray Paper Settings
• Current Job / Job History
• During interrupt copying
• During On-hook dialing for fax transmission
• The [Home] screen is set as the default screen when the machine is turned on. You can change this
default setting under Function Priority. See "Screen Features", Connecting the Machine/ System
Settings.
Possible Operations on the Standard Application Screen
• Pinch-in
Place your thumb and forefinger on the screen, and then pinch the fingers together to zoom out the
screen. Double-tapping can also be effective for this operation.
48
• Pinch-out
Place your thumb and forefinger on the screen, and then spread the fingers apart to zoom in the
screen. Double-tapping can also be effective for this operation.
• Flick
Page 51
DNE102
DNE101
DNE111
How to Use the [Home] Screen
Flick your finger to the right or left on the screen to switch between screens.
• Long tap
Place your finger on the screen and hold it there until the next screen appears. You can display the
menu screen of the application you are using.
• Drag
Slide your finger while pressing the screen. You can move an icon to where you want to place it on
the screen.
Adding Icons to the [Home] Screen
Adding shortcuts to the [Home] screen
You can add shortcuts to the machine's functions.
49
Page 52
2. Getting Started
You can display the icons for the machine's functions and the embedded software applications after you
delete them from the [Home] screen.
1. Press [Home] ( ) at the bottom of the screen in the center.
2. Press .
3. Press the [Apps] tab to add a shortcut to an application other than the Classic
Applications. Press the [Program] tab to add a shortcut to one of the Classic Applications.
4. Press and hold down the application icon to add a shortcut to an application other than
the Classic Applications. Press and hold down the [Classic Applications] icon to add a
shortcut to one of the Classic Applications.
The image of where the shortcut is to be placed on the [Home] screen is displayed.
5. Drag the icon to where you want to place it on the screen.
If you want to add a shortcut to classic applications, proceed to Step 6.
6. Select the Classic Applications that you want to add from the list.
Adding shortcuts to bookmarks on the [Home] screen
You can add shortcuts to bookmarks that have been registered in favorites in the Web Browser to the
[Home] screen.
1. Press [Home] (
2. Press .
3. Press the [Program] tab.
4. Press and hold down the [Bookmark] icon.
The image of where the shortcut is to be placed on the [Home] screen is displayed.
5. Drag the icon to where you want to place it on the screen.
6. Select the bookmark you want to add from the bookmark list.
) at the bottom of the screen in the center.
Adding shortcuts to programs to the [Home] screen
You can add shortcuts to programs registered on Copier, Facsimile, Scanner mode, or quick
applications.
1. Display the function screen to which you want to register a program.
2. When you are using the standard applications or quick applications, press [Menu] ( ) at
the bottom of the screen in the center. When you are using the Classic Applications, press
[Recall/Program/Change Program] on the bottom left of the screen.
50
3. Register a program.
4. Press [Home] ( ) at the bottom of the screen in the center.
Page 53
How to Use the [Home] Screen
5. Press .
6. Press the [Program] tab.
7. To display a program registered to the standard applications or quick applications, hold
down the application icon. To display a program registered to the Classic Applications,
hold down the [Classic Applications] icon.
The image of where the shortcut is to be placed on the [Home] screen is displayed.
8. Drag the icon to where you want to place it on the screen.
9. Select the program you want to add from the list.
Adding widgets to the [Home] screen
You can add widgets to the [Home] screen to show the remaining amount of toner or change the display
language.
1. Press [Home] ( ) at the bottom of the screen in the center.
2. Press .
3. Press the [Widget] tab.
4. Press and hold down the widget icon you want to add.
The image of where the widget is to be placed on the [Home] screen is displayed.
5. Drag the icon to where you want to place it on the screen.
51
Page 54
2. Getting Started
How to Use Each Application
You can open the function screens by pressing icons such as [Copy], [Fax], or [Scanner] on the [Home]
screen.
Three kinds of screens ("Standard Application Screen", "Classic Application Screen", and "Quick
Application Screen") can be used by each function.
Standard Application Screen
Functions and settings that are used frequently are shown on the top screen. Flick the screen up or
down to select a setting item. When you select an item, the pull-down menu appears, or the setting
item pops up. For details about operations on this screen, see page 48 "Possible Operations on the
Standard Application Screen". For details about how to use the screen, see page 53 "[Copy]
Screen", page 55 "[Fax] Screen", and page 60 "[Scanner] Screen".
Classic Application Screen
You can select advanced functions and detailed settings according to the functions and settings you
use frequently. For details about how to use this screen, see" How to Use Each Application",
Getting Started. For details about keys that appear on the screen of each Classic Application, see
"Keys that Appear on the Initial Settings Screen and Screens of Each Classic Application", Getting
Started.
Quick Application Screen
You can easily set the basic operations such as duplex copying, sending scanned documents by email, or other operations. For details about how to use this screen, see "How to Use Each
Application", Getting Started.
Functions usable on each screen
Screen Functions usable
Standard Application Screen • Copier
• Fax
• Scanner
Classic Application Screen • Copier
• Fax
• Scanner
• Printer
• Document Server
Quick Application Screen • Copier
• Fax
52
• Scanner
Page 55
DPK063
1
6
23
4
5
How to Use Each Application
• [Copier (Classic)] icon, [Fax (Classic)] icon, [Scanner (Classic)] icon, and [Printer (Classic)] icon
are displayed in the Application list. For details about how to register them to the [Home] screen,
see page 49 "Adding Icons to the [Home] Screen".
[Copy] Screen
You can switch the two screens described in this section by flicking the screen up or down.
No. Icon Description
You can adjust the density of the overall original in nine steps.
1
Specify the density by touching the icon and dragging it right or left.
You can reduce or enlarge images.
2
You can specify the paper tray containing the paper you want to copy
3
to.
You can specify the numbers of copies to be made.
4
Press a number to enter the number of copies using the keyboard. You
can also specify the number of copies by pressing [ ] or [ ].
53
Page 56
DPK064
8 97
10
11
2. Getting Started
No. Icon Description
Preview prints change according to the settings you make.
5
You can combine two 1-sided originals or one 2-sided original to one
6
side of a sheet. The machine selects a reproduction ratio automatically
and copies the originals onto a single sheet of copy paper.
54
No. Icon Description
You can sort copies as a set in sequential order and stack copies of each
7
8
page in a multi-page original.
You can specify the size of the original when copying custom size
originals.
You can select an original type that is suitable for your originals.
9
You can divide an original that has many pages and scan it in smaller
10
batches while copying it as a single document. To do this, place several
pages of the original in the ADF.
Page 57
No. Icon Description
DLV048
42 3
13
5
7
1
1011
12
6
8
9
You can find other settings.
11
[Fax] Screen
How to Use Each Application
No. Icon Description
The specified destination is shown here.
By tapping the destination, you can register it to
1
the Address Book or remove it from the
destinations.
By flicking up and down, you can confirm the
selected destinations.
You can perform the following operations
related to Fax Reception:
• Check Stored Reception Files
• Operate Personal Box
2
• Print ID Required Print Files
• Manual Reception
• Print Memory Lock
• Check Reception File Settings
55
Page 58
2. Getting Started
No. Icon Description
This function allows you to dial while listening to
the dial tone from the internal speaker with the
handset of the machine or external telephone
on-hook.
The total number of the selected destinations
appears.
3
Press to display a screen to confirm destinations.
In the screen to confirm destinations, you can do
the following:
• Register destinations to the Address Book
• Edit destinations
• Remove destinations from the destination list
You can perform the following operations
related to Job Status:
4
5
6
7
8
9
10
• Confirm Transmission Standby Files
• Check Transmission Results
• Check Reception Results
• Print Journals
Press to clear your current settings.
Press to display the preview screen after
scanning originals.
You can check the settings in Settings.
Press to open the settings screen. For details, see
page 57 "[Settings] screen".
Press to scan originals and start sending.
Press to switch the section of the Address Book.
56
Page 59
DPK065
1 2 3
4 5 6
How to Use Each Application
No. Icon Description
11
Shows the destinations in the Address Book.
The sections of the Address Book.
12
Press to add a destination.
Destinations can be added as follows:
• Input destinations manually
• Select from the transmission history
13
• Specify a registration number from the
Address Book
• Search for a destination in the Address
Book or on the LDAP server
• Press to display the Remaining Memory
Information
[Settings] screen
You can switch the three screens described in this section by flicking the screen up or down.
57
Page 60
DPK066
11
10
7 8 9
2. Getting Started
No. Icon Description
You can switch to immediate transmission mode.
1
Unless immediate transmission is selected,
memory transmission mode is selected by
default.
You can select an original type that is suitable for
2
your originals.
Press to select the resolution according to the
size of the text on your original.
3
Press to specify the density to scan the original.
4
You can also specify the density by touching the
icon and dragging it right or left.
5
6
Press to select the scanning size of the original.
Press to select the sides of the original.
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Page 61
DPK067
15 16 17
12 13 14
How to Use Each Application
No. Icon Description
Press to select the orientation of the original.
7
8
9
10
11
Press to specify the sender.
You can specify settings to automatically send
files directly or via F-code confidential
communication at a specified time.
Specify the Internet Fax/E-Mail subject.
Specify the Internet Fax/E-Mail Text.
No. Icon Description
12
You can select a standard message to be
printed.
You can send files over a closed network.
13
14
Requesting Reception Confirmation.
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Page 62
DLV053
1 43
13
5
7
2
1011
12
6
8
9
2. Getting Started
No. Icon Description
15
16
17
[Scanner] Screen
You can receive a transmission notification by email.
Once memory transmission is complete, you can
have the result printed.
Specifying Internet Fax/E-Mail Destinations as
BCC Addresses.
No. Icon Description
1
2
60
Displays the type of scanner destination.
Press to switch between e-mail destinations and
folder destinations.
The specified destination is shown here.
By tapping the destination, you can register it to the
Address Book or remove it from the destinations.
By flicking up and down, you can confirm the
selected destinations.
Page 63
No. Icon Description
The total number of the selected destinations
appears.
Press to display a screen to confirm destinations.
In the screen to confirm destinations, you can do
the following:
3
• Switch the "To", "Cc", and "Bcc" fields of the
e-mail destinations
• Register destinations to the Address Book
• Edit destinations
• Remove destinations from the destination list
Press to display the transmission results screen.
In the transmission results screen, you can do the
following:
How to Use Each Application
4
5
6
7
8
9
10
• Check sent jobs
• Check error descriptions
• Cancel transmission of a document in standby
• Print a list of transmission results
Press to clear your current settings.
Press to display the preview screen after scanning
originals.
You can check the settings in Send Settings.
Press to open the send settings screen. For details,
see page 62 "[Send Settings] screen".
Press to scan originals and start sending.
Press to switch the section of the Address Book.
61
Page 64
DPK068
1 2 3
4 5 6
2. Getting Started
No. Icon Description
Shows the destinations in the Address Book.
If a password or protection code is specified to a
11
folder destination, enter the password or protection
code on the screen displayed after tapping the
folder destination.
12
The sections of the Address Book.
Press to add a destination.
Destinations can be added as follows:
• Input destinations manually
13
• Select from the transmission history
• Specify a registration number from the
Address Book
• Search for a destination in the Address Book
or on the LDAP server
[Send Settings] screen
You can switch the four screens described in this section by flicking the screen up or down.
No. Icon Description
1
62
Press to select the settings that are appropriate for
the type of your original and the color mode.
Page 65
No. Icon Description
DPK069
7 8 9
10
11
Press to select a file type.
2
How to Use Each Application
3
Press to select the resolution to scan the original.
Press to select the sides of the original to scan, such
4
as one side or both sides.
Press to select the scanning size of the original.
5
Press to specify a file name.
6
No. Icon Description
Press to specify the density to scan the original.
7
You can also specify the density by touching the
icon and dragging it right or left.
Press to select the orientation of the original.
8
Press to specify the sender.
9
63
Page 66
DPK070
12 13 14
15 16 17
2. Getting Started
No. Icon Description
10
Press to enter the subject of the e-mail.
Press to enter the main text of the e-mail.
11
No. Icon Description
12
Press to specify the magnification ratio for scanning
the original.
13
14
15
16
17
64
Press to erase the image from a specified width
around the document and in the center of the
document when the document is scanned.
Press to sign and encrypt the e-mail.
Press to scan a large number of originals in several
batches and send them together as a single job.
You can place multi-page originals in the ADF.
Press to scan a large number of originals in several
batches and send them together as a single job.
Place the originals in the ADF one by one.
Press to divide a multi-page original into parts of a
specified number of pages each, and then send the
documents.
Page 67
DPK071
18
19
No. Icon Description
To switch the scan setting for additional originals to
[1 Sided Original] after scanning one side of the
18
last page of a batch of two-sided originals using
the exposure glass, press [Change Setting], and
then press [1 Sided Original].
How to Use Each Application
19
Press this to notify the sender that the e-mail
recipient has opened the e-mail.
65
Page 68
2. Getting Started
Registering Functions in a Program
Depending on the functions, the number of programs that can be registered is different.
Standard Applications
• Copy: 25 programs
• Fax: 100 programs
• Scanner: 100 programs
Quick Applications
• Quick Copy: 25 programs
• Quick Fax: 100 programs
• Quick Scanner: 100 programs
The following settings can be registered to programs:
Standard Applications
• Copy:
Density, Reduce/Enlarge, Quantity, Paper Tray, 2 Sided, Combine, Sort, Stack, Original
Size, Original Type, Batch, Other Settings
• Fax:
Destination, Preview, Settings
• Scanner:
Destination, Preview, Send Settings
Quick Applications
• Quick Copy:
Density, Paper Tray, Quantity, Reduce/Enlarge, 2 Sided, Combine, Original Orientation
• Quick Fax:
Destination, Line, Density, Resolution, Original Orientation, Original Sides, Scan Size,
Original Type, Preview
• Quick Scanner:
Destination, Original Type, File Type, Resolution, Original Orientation, Original Sides, Scan
Size, Preview
This section explains how to register functions to a program by using each application.
Standard Applications/Quick Applications
1. Edit the settings so all functions you want to register to a program are selected on the
[Copy], [Fax], [Scanner], [Quick Copy], [Quick Fax], or [Quick Scanner] screen.
2. Press [Menu] ( ) at the bottom of the screen in the center.
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Registering Functions in a Program
3. Press [Reg. Current Setting to Program].
4. Press the program number you want to register.
5. Enter the program name.
6. Select the icon for the program.
7. Press [Prev. Screen].
When using the quick application, press [Previous Scr.].
8. Press [OK].
9. Press [Place].
Even if you select [Do not Place], you can add shortcuts to the program to the [Home] screen
after the program registration is complete.
10. Press [Exit].
• The number of characters you can enter for a program name varies depending on the functions as
follows:
• Standard Applications
• Copy: 40 characters
• Fax: 40 characters
• Scanner: 40 characters
• Quick Applications
• Quick Copy: 40 characters
• Quick Fax: 40 characters
• Quick Scanner: 40 characters
• When a specified program is registered as the default, its values become the default settings, which
are displayed without recalling the program, when modes are cleared or reset, and after the
machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient
Functions.
• When the paper tray you specified in a program is empty and if there is more than one paper tray
with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or
[Paper Tray Priority: Fax] in the [Tray Paper Settings] tab will be selected first. For details, see "Tray
Paper Settings", Connecting the Machine/ System Settings.
• Destinations can be registered to a program of the scanner mode only when [Include Destinations]
is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting,
see "General Settings", Scan.
• Folder destinations that have protection codes cannot be registered to a program of the scanner
mode.
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2. Getting Started
• Programs are not deleted by turning the power off or by pressing [Reset] unless the program is
deleted or overwritten.
• When you are using the Classic Applications, program numbers with next to them indicate that
the programs have been registered.
• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see
page 49 "Adding Icons to the [Home] Screen". Shortcuts to programs stored in Document Server
mode cannot be registered to the [Home] screen.
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DPK914
Turning On/Off the Power
Turning On/Off the Power
• When you push the main power switch, wait at least 10 seconds after it is confirmed that the main
power indicator has lit up or gone out.
The main power switch is on the right side of the machine. When this switch is turned on, the main power
turns on and the main power indicator on the right side of the control panel lights up. When this switch is
turned off, the main power turns off and the main power indicator on the right side of the control panel
goes out. When this is done, machine power is off. Fax files in memory may be lost if you turn this switch
off. Use this switch only when necessary.
Turning On the Main Power
1. Make sure the power cord is firmly plugged into the wall outlet.
2. Push the main power switch.
The main power indicator goes on.
After you switch the main power on, the machine might require about 5 minutes before it is ready.
Turning Off the Main Power
• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.
• Do not turn off the power while the machine is in operation.
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2. Getting Started
• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns
off the machine's power and may damage the hard disk or memory and cause malfunctions.
1. Push the main power switch.
The main power indicator goes out. The main power turns off automatically when the machine shuts
down. If the screen on the control panel does not disappear, contact your service representative.
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Logging In the Machine
Logging In the Machine
When the Authentication Screen is Displayed
If Basic Authentication, Windows Authentication, or LDAP Authentication is active, the authentication
screen appears on the display. The machine only becomes operable after entering your own Login User
Name and Login Password. If User Code Authentication is active, you cannot use the machine until you
enter the User Code.
If you can use the machine, you can say that you are logged in. When you go out of the operable state,
you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent
unauthorized usage.
• Ask the user administrator for the Login User Name, Login Password, and User Code. For details
about user authentication, see "Configuring User Authentication", Security Guide.
• User Code to enter on User Code Authentication is the numerical value registered in the Address
Book as "User Code".
User Code Authentication Using the Control Panel
If User Code Authentication is active, a screen prompting you to enter a User Code appears.
1. Enter a User Code (up to eight digits), and then press [OK].
Logging In Using the Control Panel
This section explains the procedure for logging in to the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
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2. Getting Started
1. Press [Login] on the top right on the screen.
2. Press [User Name].
3. Enter a Login User Name, and then press [Done].
4. Press [Password].
5. Enter a Login Password, and then press [Done].
6. Press [Login].
Logging Out Using the Control Panel
This section explains the procedure for logging out the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
• To prevent use of the machine by unauthorized persons, always log out when you have finished
using the machine.
1. Press [Logout] on the top right on the screen.
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2. Press [OK].
Logging In the Machine
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DPK118
1
1
2. Getting Started
Placing Originals
Placing Originals on the Exposure Glass
• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so may result in an injury if your hands or fingers are pinched.
• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.
1. Lift the ADF.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
Start with the first page to be scanned.
1. Positioning mark
3. Lower the ADF.
Placing Originals in the Auto Document Feeder
Be sure not to load the original untidily. Doing so may cause the machine to display a paper misfeed
message. Also, be sure not to place originals or other objects on the top cover. Doing so may cause a
malfunction.
74
• When inserting originals in the ADF, push them in once and without force.
• Before inserting originals, remove any originals stacked in the original output tray.
• Once originals start to feed in, do not push or pull them.
Page 77
• Do not mix different size originals.
DPK120
1
1
DPK121
1
1
1. Original guide
1. Adjust the original guide to the original size.
2. Place the aligned originals squarely face up in the ADF.
Do not stack originals beyond the limit mark.
The first page should be on the top.
Placing Originals
1. Limit mark
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2. Getting Started
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3. Copy
This chapter describes frequently used copier functions and operations. For information not included in
this chapter, see Copy/ Document Server available on our website.
Basic Procedure
To make copies of originals, place them on the exposure glass or in the ADF.
When placing the original on the exposure glass, start with the first page to be copied. When placing
the original in the ADF, place them so that the first page is on the top.
About placing the original on the exposure glass, see page 74 "Placing Originals on the Exposure
Glass".
About placing the original in the ADF, see page 74 "Placing Originals in the Auto Document Feeder".
To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight
of the paper you are using. For details, see "Tray Paper Settings", Connecting the Machine/ System
Settings.
When Using the Copy Application
About how to use the application's screen, see page 53 "[Copy] Screen".
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CKN008
3. Copy
Auto Reduce / Enlarge
The machine automatically calculates the reproduction ratio based on the sizes of the originals and the
paper you have specified. The machine will rotate, enlarge, or reduce the image of the originals to fit
them to the paper.
• If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge]
is canceled and the image cannot be rotated automatically.
This is useful to copy different size originals to the same size paper.
When Using the Copy Application
About how to use the application's screen, see page 53 "[Copy] Screen".
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CKN009
Duplex Copying
Duplex Copying
Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is
shifted to allow for the binding margin.
There are two types of Duplex.
1 Sided
2 Sided 2 Sided
The resulting copy image will differ according to the orientation in which you place your originals ( or
).
Original orientation and completed copies
2 Sided
Copies two 1-sided pages on one 2-sided page.
Copies one 2-sided page on one 2-sided page.
To copy on both sides of the paper, select the original and copy orientation according to how you
want the printout to appear.
Original Placing originals
Original
Orientation
Orientation Copy
Top to Top
Top to Bottom
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CKN011
CKN012
3. Copy
Original Placing originals
Original
Orientation
Orientation Copy
Top to Top
Top to Bottom
When Using the Copy Application
About how to use the application's screen, see page 53 "[Copy] Screen".
Specifying the Original and Copy Orientation
Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto
both sides of the paper.
• Top to Top
• Top to Bottom
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When Using the Copy Application
About how to use the application's screen, see page 53 "[Copy] Screen".
Duplex Copying
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CKN015
CKN016
3. Copy
Combined Copying
This mode can be used to select a reproduction ratio automatically and copy the originals onto a single
sheet of copy paper.
The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is
different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to
make copies properly.
Orientation of the original and image position of Combine
The image position of Combine differs according to original orientation and the number of originals
to be combined.
• Portrait ( ) originals
• Landscape ( ) originals
Placing originals (originals placed in the ADF)
The default value for the copy order in the Combine function is [From Left to Right]. To copy
originals from right to left in the ADF, place them upside down.
• Originals read from left to right
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CKN010
• Originals read from right to left
CKN017
CKN014
Combined Copying
One-Sided Combine
Combine several pages onto one side of a sheet.
There are six types of One-Sided Combine.
1 Sided 2 Originals Combine 1 Side
Copies two 1-sided originals to one side of a sheet.
1 Sided 4 Originals Combine 1 Side
Copies four 1-sided originals to one side of a sheet.
1 Sided 8 Originals Combine 1 Side
Copies eight 1-sided originals to one side of a sheet.
2 Sided 2 Pages Combine 1 Side
Copies one 2-sided original to one side of a sheet.
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CKN074
3. Copy
2 Sided 4 Pages Combine 1 Side
Copies two 2-sided originals to one side of a sheet.
2 Sided 8 Pages Combine 1 Side
Copies four 2-sided originals to one side of a sheet.
When Using the Copy Application
About how to use the application's screen, see page 53 "[Copy] Screen".
Two-Sided Combine
Combines various pages of originals onto two sides of one sheet.
There are six types of Two-Sided Combine.
1 Sided 4 Originals
Combine 2 Sides
Copies four 1-sided originals to one sheet with 2 pages per side.
1 Sided 8 Originals Combine 2 Sides
Copies eight 1-sided originals to one sheet with 4 pages per side.
1 Sided 16 Originals Combine 2 Sides
Copies 16 1-sided originals to one sheet with 8 pages per side.
2 Sided 4 Pages Combine 2 Sides
Copies two 2-sided originals to one sheet with 2 pages per side.
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2 Sided 8 Pages Combine 2 Sides
Copies four 2-sided originals to one sheet with 4 pages per side.
2 Sided 16 Pages Combine 2 Sides
Copies eight 2-sided originals to one sheet with 8 pages per side.
When Using the Copy Application
About how to use the application's screen, see page 53 "[Copy] Screen".
Combined Copying
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3. Copy
Copying onto Custom Size Paper
Paper that has a horizontal length of 70.0–216.0 mm (2.76–8.50 inches) and a vertical length of
148.0–356.0 mm (5.83–14.01 inches) can be fed in from the bypass tray.
When Using the Copy Application
About how to use the application's screen, see page 53 "[Copy] Screen".
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DPK202
Copying onto Envelopes
Copying onto Envelopes
This section describes how to copy onto regular size and custom size envelopes. Place the original on
the exposure glass and place the envelope in the bypass tray or paper tray.
Specify the thickness of the paper according to the weight of the envelopes you are printing on. For
details about the relationship between paper weight and paper thickness and the sizes of envelopes that
can be used, see page 148 "Recommended Paper Sizes and Types".
About handling envelopes, supported envelope types, and how to load envelopes, see page 153
"Envelopes".
• The Duplex function cannot be used with envelopes. If the Duplex function is specified, press [1
sided 2 sided:TtoT] to cancel the setting.
To copy onto custom size envelopes, you must specify the envelope's dimensions. Specify the horizontal
and vertical length of the envelope.
: Horizontal
: Vertical
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3. Copy
When Using the Copy Application
About how to use the application's screen, see page 53 "[Copy] Screen".
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Sort
CKN018
The machine assembles copies as sets in sequential order.
When Using the Copy Application
Sort
About how to use the application's screen, see page 53 "[Copy] Screen".
Changing the Number of Sets
You can change the number of copy sets during copying.
• This function can be used only when the Sort function is selected.
When Using the Copy Application
About how to use the application's screen, see page 53 "[Copy] Screen".
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3. Copy
Storing Data in the Document Server
The Document Server enables you to store documents being read with the copy feature on the hard disk
of this machine. Thus you can print them later applying necessary conditions.
You can check the stored documents on the Document Server screen. For details about the Document
Server, see page 131 "Storing Data".
1. Press [Store File].
2. Enter a user name, file name, or password if necessary.
3. Specify a folder in which to store the document if necessary.
4. Press [OK].
5. Place the originals.
6. Make the scanning settings for the original.
7. Select the paper tray.
8. Press [Start].
Stores scanned originals in memory and makes one set of copies. If you want to store another
document, do so after copying is complete.
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4. Fax
This chapter describes frequently used facsimile functions and operations. For information not included in
this chapter, see Fax available on our website.
Basic Procedure for Transmissions (Memory Transmission)
This section describes the basic procedure for transmitting documents using Memory Transmission.
You can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination
can be specified simultaneously.
• It is recommended that you call the receivers and confirm with them when sending important
documents.
• If there is a power failure (the main power switch is turned off) or the machine is unplugged for
about one hour, all the documents stored in memory are deleted. As soon as the main power
switch is turned on, the Power Failure Report is printed to help you check the list of deleted files. See
"When an Error Is Notified via a Report or E-Mail", Troubleshooting.
When Using the Fax Application
About how to use the application's screen, see page 55 "[Fax] Screen".
Registering a Fax Destination
1. Press [Home] ( ) at the bottom of the screen in the center.
2. Flick the screen to the left, and then press the [Address Book Management] icon.
3. Check that [Program / Change] is selected.
4. Press [New Program].
5. Press [Change] under "Name".
The name entry display appears.
6. Enter the name, and then press [OK].
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4. Fax
7. Press [ Next].
8. Press the key for the classification you want to use under "Select Title".
The keys you can select are as follows:
• [Frequent]: Added to the page that is displayed first.
• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the
list of items in the selected title.
You can select [Frequent] and one more key for each title.
9. Press [Fax Dest.].
10. Press [Change] under "Fax Destination".
11. Enter the fax number using the number keys, and then press [OK].
12. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode".
13. Press [OK].
14. Press [User Tools] ( ) on the top right of the screen.
15. Press [Home] ( ) at the bottom of the screen in the center.
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Basic Procedure for Transmissions (Memory Transmission)
Deleting a Fax Destination
• If you delete a destination that is a specified delivery destination, messages to its registered
Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function
before deleting any destinations.
1. Press [Home] ( ) at the bottom of the screen in the center.
2. Flick the screen to the left, and then press the [Address Book Management] icon.
3. Check that [Program / Change] is selected.
4. Select the name whose fax destination you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name, e-mail address, or IPFax destination.
5. Press [Fax Dest.].
6. Press [Change] under "Fax Destination".
7. Press [Delete All], and then press [OK] under "Fax Destination".
8. Press [OK].
9. Press [User Tools] ( ) on the top right of the screen.
10. Press [Home] ( ) at the bottom of the screen in the center.
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4. Fax
Transmitting while Checking Connection to Destination (Immediate Transmission)
Using Immediate Transmission, you can send documents while checking the connection to the
destination.
You can specify fax or IP-Fax destinations.
If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the
transmission mode is automatically switched to Memory Transmission.
• It is recommended that you call the receivers and confirm with them when sending important
documents.
When Using the Fax Application
About how to use the application's screen, see page 55 "[Fax] Screen".
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Canceling a Transmission
This section explains how to cancel a fax transmission.
Canceling a Transmission Before the Original Is Scanned
Use this procedure to cancel a transmission before pressing [Start].
When Using the Fax Application
About how to use the application's screen, see page 55 "[Fax] Screen".
Canceling a Transmission
Canceling a Transmission While the Original Is Being Scanned
Use this procedure to cancel scanning or transmitting of the original while it is being scanned.
If you cancel a transmission using the standard memory transmission function, you need to follow a
different procedure to cancel the transmission. See page 95 "Canceling a Transmission After the
Original Is Scanned".
When Using the Fax Application
About how to use the application's screen, see page 55 "[Fax] Screen".
Canceling a Transmission After the Original Is Scanned
Use this procedure to cancel a transmission after the original is scanned.
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4. Fax
You can cancel transmission of a file while the file is being sent, stored in memory, or if it fails to transmit.
All the scanned data is deleted from memory.
When Using the Fax Application
About how to use the application's screen, see page 55 "[Fax] Screen".
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Storing a Document
Storing a Document
You can store and send a document at the same time. You can also just store a document.
The following information can be set for the stored documents as necessary:
User Name
You can set this function if necessary to know who and what departments stored documents in the
machine. A user name can be selected from the Address Book or entered manually.
File Name
You can specify a name for a stored document. If you do not specify a name, scanned documents
will be automatically assigned names such as "FAX0001" or "FAX0002".
Password
You can set this function so as not to send to unspecified people. A four to eight digit number can
be specified as a password.
You can also change the file information after storing files.
1. Place the original, and then specify the scan settings you require.
Specify the [Original Orientation] setting correctly. If you do not, the top/bottom orientation of the
original will not be displayed correctly in the preview.
2. Press [Store File].
3. Select [Send & Store] or [Store Only].
Select [Send & Store] to send documents after they are stored.
Select [Store Only] to store documents.
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4. Fax
4. Set the user name, file name, and password as necessary.
• User Name
Press [User Name], and then select a user name. To specify an unregistered user name, press
[Manual Entry], and then enter the name. After specifying a user name, press [OK].
• File Name
Press [File Name], enter a file name, and then press [OK].
• Password
Press [Password], enter a password using the number keys, and then press [OK]. Re-enter the
password for confirmation, and then press [OK].
5. Press [OK].
6. If you have selected [Send & Store], specify the receiver.
7. Press [Start].
Sending Stored Documents
The machine sends documents stored with the facsimile function in the Document Server.
The documents stored in the Document Server can be sent again and again until they are deleted.
The stored documents are sent with the scan settings made when they were stored.
You cannot use the following transmission methods:
• Immediate Transmission
• Parallel Memory Transmission
• On Hook Dial
• Manual Dial
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